2015-49 Awarding Bid No. 2015-06-26-2 Biscayne Blvd. Landscape Maintenance to The Brickman Group Ltd. RESOLUTION NO. 2015-49
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 15-06-26-2, BISCAYNE
BOULEVARD LANDSCAPE MAINTENANCE TO THE
BRICKMAN GROUP LTD. LLC. AT THE BID PRICE OF
$461,468.20; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to the
various laws of the State of Florida and the Code of the City of Aventura, properly solicited
and accordingly accepted bids for BID NO. 15-06-26-2, BISCAYNE BOULEVARD
LANDSCAPE MAINTENANCE; and
WHEREAS, sealed bids have been submitted to and received by the City pursuant
to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
1
requirements for the project/work as cited above; and
WHEREAS, staff has determined that The Brickman Group, LTD. LLC. has
submitted the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
4 is therefore desirous of awarding said bid/contract to said lowest responsible and
responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1: The bid/contract for BID NO. 15-06-26-2, BISCAYNE BOULEVARD
LANDSCAPE MAINTENANCE, is hereby awarded to The Brickman Group, LTD. LLC. in
the amount of $461,468.20.
City of Aventura Resolution No. 2015-49
Page 2
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: The City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
bid/contract.
Section 4: The funds to be allocated and appropriated pursuant hereto and for
the purpose of carrying out the tenets of this Resolution shall be from the General Fund
Line Item No. 001-5001-539-3450, Street Maintenance Fund Line Item No. 120-5001-
541-3450, and Stormwater Utility Fund Line Item No. 410-5001-538-3450.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner Weinberg, who moved its
4 adoption. The motion was seconded by Commissioner Shelley, and upon being put to a
vote, the vote was as follows:
Commissioner Teri Holzberg Yes
Commissioner Denise Landman Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Enbar Cohen Yes
Mayor Enid Weisman Yes
City of Aventura Resolution No. 2015-49
Page 3
PASSED AND ADOPTED this 1st day of September, 2015.
_ i(A)
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH,
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
VI( )411 k/k7-----1:-/n-
CITY ATTORNEY
O'Leary
Richards
Design
Associates,
Inc.
Landscape Architecture&Planning
July 30, 2015
Mr. Robert M. Sherman, CPRP
Director of Community Services
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
Re: Biscayne Boulevard Landscape Maintenance
Bid #15-06-26-2
Dear Mr. Sherman:
Pursuant to your directive, we have reviewed the bids submitted for the
above-referenced project. We inspected the low bidder's facilities, met with
key personnel and reviewed their equipment. Based on our review, it is our
recommendation that this contract be awarded to the lowest and most
responsive bidder, The Brickman Group, Ltd.
Please let me know if you require any additional information.
Sincerely,
O'Leary Richards Design Associates, Inc.
1 fa
Kathryn 0' eary Rich.rds, RLA, ASLA
President
Oak Plaza Professional Center
8525 SW 92nd Street,Suite C-11
Miami. Florida 33156
tel:305.596.6628
fax:305.596.9160
LC26000195
www.olearyrichards.com
City of Aventura
Biscayne Boulevard Landscape Maintenance
Bid# 15-06-26-2
BID TABULATION
Bid Open After 2:00 PM on Friday, June 26, 2015
Bidder Item # Description Total
Lukes Biscayne Blvd from the Southern limits to
Landscaping, the Northern City limits including NE 203 St.
Inc. 1 the F.E.C.Right-of-Way along Biscayne Blvd $ 434,000.00
2 Seasonal color replacement Unit Price Total flowers Total
4 1/2"pot,full 16,800 x 3 changes per year $ 1.65 50,400 $ 83,160.00
3 Merit Soil Drench for Royal Palms Per application Total trees Total
one application including follow up per year $ 8.00 206 $ 1,648.00
4 Cygon foliar spray Royal Palms Per application Total trees Total
one application including follow up per year $ 8.00 206 $ 1,648.00
5 Pheonix Dactylifer maintenance Per application Total trees Total
Three applications per year $ 40.00 120 $ 14,400.00
TOTAL BASE BID $ 534,856.00
Bidder Item# Description Total
Brickman and Biscayne Blvd from the Southern limits to
ValleyCrest the Northern City limits including NE 203 St.
Companies 1 the F.E.C.Right-of-Way along Biscayne Blvd $ 366,231.70
2 Seasonal color replacement Unit Price Total flowers Total
4 1/2"pot,full 16,800 x 3 changes per year $ 1.67 50,400 $ 84,168.00
3 Merit Soil Drench for Royal Palms Per Application I otal trees Total
one application including follow up per year $ 9.75 206 $ 2,008.50
4 Cygon Foliar Spray for Royal Palms Per Application Total trees Total
one application including follow up per year $ 30.00 206 $ 6,180.00
5 Pheonix Dactylifera maintenance Per Application Total trees Total
Three applications per year $ 8.00 120_ $ 2,880.00
TOTAL BASE BID $ 461,468.20
Rank Bidder Base Bid
1 Brickman and ValleyCrest Companies $ 461,468.20
2 Lukes Landscaping,Inc. $ 534,856.00
Offers listed from the vendors herein are the only offers received timely as of the above opening date and time.
All other offers submitted in response to this solicitation, if any, are hereby rejected as late.
I I I I VA (c9.__er
Indra K.Sarju Dated
CITY OF AVENTURA
INVITATION FOR BID
BISCAYNE BOULEVARD LANDSCAPE MAINTENANCE
IFB #15-06-26-2
SCHEDULE OF VALUES
BISCAYNE BOULEVARD LANDSCAPE MAINTENANCE
NOTE: The quantities shown in the Schedule of Values are an estimate only. They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the units
ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form and Contract,
fully acknowledges that he/she will receive no additional compensation (no overhead/no
anticipated profits, etc.) other than the bid unit price of the items times the number of items
authorized, ordered,placed, and accepted by the City.
ITEM Item TOTAL COST
r # PER 12 MONTHS
1 Biscayne Blvd. from the $366,231.70
Southern limits to the
Northern City limits
including N.E. 203`d St., the
F.E.C. Right-of-Way along
Biscayne Blvd.
2 Seasonal Color Unit price shall be delivered and in-place: includes removal
Replacement, 4 '"pot, full of prior season's flowers, fertilization, soil and soil
16,800 x 3 changes per amendments, and pre-emergent herbicide as per
year specifications.
$1.67 x 50,400 per year=$84,168 TOTAL
3 Merit Soil Drench for Royal Per Application
Palms (One application
including follow up per $9.75 x 206 Royal Palms=$2,008.50 TOTAL
year)
4 Cygon Foliar Spray for Per Application
Royal Palms (One
application including $30 x 206 Royal Palms = $6,180 TOTAL
follow up per year)
5 Phoenix Dactylifera Per Application
Maintenance (Three
applications per year) $8 x 120 Date Palms x 3 =$2,880 TOTAL
BASE TOTAL BASE BID
BID Total of Items 1 through 5 S 461,468.20 BASE BID TOTAL
constitute the Base Bid
ADDITIONAL SCHEDULE OF VALUES
A One Landscape Foreman Per Hour 8:00 a.m.-4:30 p.m., Mon.-Fri. =$30
Per Hour for all other times =$45
B One Landscape Laborer Per Hour 8:00 a.m.-4:30 p.m., Mon.-Fri.=$24
Per Hour for all other times =$36
C One Front-End loader with Per Hour=$75
Backhoe including Operator
Per Day= $550
Per Week =$2,000
Per Month=$6,500
D One min. 15,000 GVM Per Hour= $70
Dump Truck with Operator
Per Day=$450
Per Week = $1,800
Per Month = $6,000
E Rate for(1) water tank,min. Per Day = $400
500 gal. capacity, with
pump and hose reel Per Week =$1,500
Per Month = $5,000
F Rate for Topsoil (70/30
mix) delivered and installed Per CY = $58
in place
G Rate for Lawn Sand
delivered and installed in Per CY = $63
place
H Coconut Palm OTC Per Palm
Injection Per Injection=$75
I One Irrigation Repair Per Hour 8:00 a.m.-4:30p.m., Mon.-Fri. =$55
Specialist
Per Hour for all other times = $75
J One Irrigation Laborer Per.Hour 8:00 a.m.-4:30p.m., Mon.-Fri. =$30
Per Hour for all other times = $45
K Rate for self propelled 24" Per Hour = $86.25
Deep x 6"Wide Trencher
with Operator Per Week = $3,370
Per Month = $13,000
L Solid St. Augustine Per
`Floratam' Sod in place for Square Foot = $0.60
lawn repair
M 500 Sq. Ft. Palette of St. Per
Augustine 'Floratam`sod Palette = $300
delivered and installed per
City direction
N Gold Premium Shredded Per 100 cubic yards delivered and installed in place:
Mulch, Grade"A"or better
delivered and installed in $3,800 TOTAL
_place
0 Rate for One Skid steer Per Hour= $75
Loader(Bobcat) with
Operator Per Day= $550
Per Week = $2,000
Per Month = $6,500
P Foliar Spray to combat Per
Ficus Whitefly(6950 If Application = $1,686
along Bisc. Blvd. FEC R/W,
3301f along Bisc. Blvd.
Ramp to Ives Dairy Rd. Per 500 LF
(east side) & 15501f Application=$100
adjacent to NE 203rd St.
overpass walls,north &
south sides)
Q Drench to combat Ficus Per
Whitefly(69501f along Application = $7,505.50
Bisc. Blvd. FEC R/W, 330
lf along Bisc. Blvd. Ramp
to Ives Dairy Rd. (east side) Per 500 LF
& 1550 lf adjacent to NE Application=$540
203rd St. overpass walls,
(north & south sides)
R Micro-injectable systemic Per
insecticide to combat Injection= $35
Spiraling Whitefly
S Plant 1 Gal. Arachis
glabrata(Perennial Peanut) Per Plant in place=$5.50
and remove old plantings;
fertilize
T Plant 3 Gal. Clusia rosea
`Nana' (Dwarf Pitch Apple) Per Plant in place=$12.25
and remove old plantings;
fertilize
U Plant 3 Gal. Chrysobalanus
icaco `Red Tip' (Red Tip Per Plant in place=$10.60
Cocoplum) and remove old
plantings;fertilize
✓ Plant 3 Gal. Chrysobalanus
`Horizontalis' (Horizontal Per Plant in place=$15.50
Cocoplum) and remove old
plantings;fertilize
W Plant 3 Gal. Hamelia patens
(Firebush) and remove old Per Plant in place=$10.60
plantings;fertilize
X Plant 3 Gal. Ficus
microcarpa `Green Island' Per Plant in place= $10.60
(Green Island Ficus) and
remove old plantings;
fertilize
Y Plant 45 Gal., 8'-10' Ht.,
Ficus benjamina (Weeping Per Plant in place=$225
Fig) and remove old
plantings; fertilize
Z Plant 3 Gal. Ixora `Nora
Grant' (Pink Ixora) and Per Plant in place=$10.60
remove old plantings;
fertilize
AA Plant 3 Gal. Jasminum
volubile (Wax Jasmine) and Per Plant in place=$10.15
remove old plantings;
fertilize
BB Plant 3 Gal. Ruellia
brittoniana(Mexican Per Plant in place=$10.60
Bluebell) and remove old
plantings; fertilize
CC Plant 3 Gal. Schefflera
aboricola `Trinette' Per Plant in place=$10.60
(Arboricola) and remove
old plantings; fertilize
DD Plant 3 Gal. Tripsacum
dactylifera(Fakahatchee Per Plant in place= $10.60
Grass)
EE Plant 7 Gal. Clusia guttifera
(Small-Leaf Clusia) and Per Plant in place=$36.50
remove old plantings;
fertilize
FF Plant 7 Gal. Zamia
furfuracea(Cardboard Per Plant in place= $51.10
Palm) and remove old
plantings;fertilize
GG Plant 22' clear wd. Phoenix
dactylifera `Medjool' Per Plant in place= $11,500
(Medjool Date Palm) and
remove old plantings;
fertilize
HH Plant 18'-20' g.w. Cocos
nucifera `Gr. Malayan' Per Plant in place=$4,325
(Coconut Palm) and remove
old plantings; fertilize •
II Plant 22' g.w. Roystonea
regia(Royal Palm) and Per Plant in place=$3,850
remove old plantings;
fertilize
NOTE: The unit price for replacement plant material to include delivery, installation,
necessary soil amendments, removal and disposal of existing plant material, bed
preparation, staking, super absorbent polymer, mulch and initial hand watering until
established, if needed. All replacement plant material shall be top quality, Florida No. 1 or
better. All 3 gallon material shall be a minimum of 18" height and full at time of planting.
Seasonal color replacements shall include removal of existing plantings, fertilizers,
additional top soil, bed preparation, pre-emergent herbicide, Atlas 3000 soil mix, initial
and mid-term application of Nutricote, and initial hand watering. Quantities are an
estimate only and may vary significantly from the actual quantities ordered by the City.
Payments shall be for the units ordered, placed, and accepted by the City. The Bidder, by
signing this Bid Form and Contract, fully acknowledges that he/she will receive no
additional compensation (no overhead/no anticipated profits, etc.) other than the proposal
or bid unit price of the items times the number of items authorized, ordered, placed, and
accepted by the City.
CONTRACT EXTENSIONS: The City of Aventura hereby requests bids fora three (31 year contract
for supplies and services. In addition, the City reserves the right to extend this contract for one additional
three (3)year term, providing both parties agree, that all the terms, conditions and specifications (except
for the itemized and unit prices as contained in the Schedule of Values, which shall be negotiated in good
faith) remain the same and the extension is approved by the City Manager.
•
BIDDER OFFERING FIRM PRICES-FOR THE INITIAL THREE YEAR CONTRACT PERIOD:
YES J/ NO
BIDDER TO INDICATE IF HE WOULD BE WI-LLING TO EXTEND THIS CONTRACT FOR A
SECOND THREE YEAR TERM: YES j/ NO
I _ l /104,44t .11
Bidder Name and Title
Brickman Group Ltd LLC
Company Name
Address
Phone