09-01-2015City Commission
Enid Weisman, Mayor
nbar Cohen, Vice Mayor
Teri II- lolzberg Commissioner
Denise Landman, Commissioner
Marc :Naroiksky, Commissioner
Robert Slielley, Commissioner
(Howard Weinberg„ Commissioner
City Manager
Erie: ll, Soroka„ ICMA —CM
City Clerkk
Ellfisa E, Florvath, llllC'
City Attomey
Weiss Serota Heli°n an
Cole & Bierman
CITY COMMISSION MEETING AGENDA
SEPTEMBER 1, 2015
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER \ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions /Emergency Additions
4. SPECIAL PRESENTATIONS:
• Proclamation — Korean War Veterans
5. CONSENT AGENDA: Matters included under the Consent Agenda are self - explanatory and are not
expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any
member of the Commission, that item must be removed from the Consent Agenda and considered separately. If the
public wishes to speak on a matter on the consent agenda they must inform the City Clerk prior to the start of the
meeting. They will be recognized to speak prior to the approval of the consent agenda.
A. APPROVAL OF MINUTES:
• July 7, 2015 Commission Regular Meeting
• July 16, 2015 Commission Regular Meeting
• July 16, 2015 Commissioner Workshop Meeting
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS
OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING
THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
AVENTURA CITY COMMISSION MEETING AGENDA
SEPTEMBER 1, 2015
PAGE 2
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID /CONTRACT FOR BID NO. 15-
06 -26 -2, BISCAYNE BOULEVARD LANDSCAPE MAINTENANCE TO THE
BRICKMAN GROUP LTD. LLC. AT THE BID PRICE OF $461,468.20;
AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED
CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY
AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR
AN EFFECTIVE DATE.
D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED JUSTICE ASSISTANCE GRANT APPLICATION WITH THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE AMOUNT OF
$10,000; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, PROVIDING FOR THE APPOINTMENT BY THE COMMISSION
OF THE FIFTH MEMBER TO THE BOARD OF TRUSTEES OF THE POLICE
OFFICERS' RETIREMENT PLAN AND PROVIDING AN EFFECTIVE DATE.
F. A RESOLUTION OF THE CITY OF AVENTURA, FLORIDA, ENCOURAGING
THE FLORIDA LEGISLATURE TO REMOVE BARRIERS TO CUSTOMER -
SITED SOLAR POWER; PROVIDING FOR AN EFFECTIVE DATE.
G. MOTION TO APPROVE THE PRESENTATION OF A KEY TO THE CITY TO
ROBERT SWEDROE
H. MOTION AUTHORIZING THE APPROPRIATION OF UP TO $10,000 FOR
CRIME PREVENTION PROGRAMS, EQUIPMENT AND TRAINING FROM
THE POLICE FORFEITURE FUNDS IN ACCORDANCE WITH THE CITY
MANAGER'S MEMORANDUM
L CITY COMMISSION, ACTING IN ITS CAPACITY AS THE GOVERNING
BOARD FOR THE CITY OF AVENTURA CITY OF EXCELLENCE SCHOOL
MOTION TO ACCEPT FOR FILING THE SPECIAL PURPOSE FINANCIAL
REPORT FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR THE
FISCAL YEAR ENDED JUNE 30, 2015 AND TO ACCEPT FOR FILING THAT
LETTER DATED AUGUST 20, 2015 ATTACHED HERETO AS ATTACHMENT
1
J. CITY COMMISSION, ACTING IN ITS CAPACITY AS THE GOVERNING
BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL
MOTION TO ACCEPT AVENTURA CITY OF EXCELLENCE SCHOOL OUT -
OF -FIELD WAIVERS AS OUTLINED IN THE CITY MANAGER'S
MEMORANDUM DATED AUGUST 19, 2015
AVENTURA CITY COMMISSION MEETING AGENDA
SEPTEMBER 1, 2015
PAGE 3
K. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED AMENDMENT 1 TO THE AGREEMENT BETWEEN THE CITY
OF AVENTURA AND PERFORMING ARTS CENTER AUTHORITY FOR
MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT
SERVICES FOR THE AVENTURA ARTS & CULTURAL CENTER;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
6. ZONING HEARINGS - QUASI - JUDICIAL PUBLIC HEARINGS: Please be advised
that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment
upon any of these items, please inform the Mayor when she requests public comments. An opportunity for persons
to speak on each item will be made available after the applicant and staff have made their presentations on each
item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally,
each person who gives testimony may be subject to cross - examination. If you refuse either to be cross - examined or
to be sworn, your testimony will be given its due weight. The general public will not be permitted to cross - examine
witnesses, but the public may request the Commission to ask questions of staff or witnesses on their behalf. Persons
representing organizations must present evidence of their authority to speak for the organization. Further details of
the quasi-judicial procedures may be obtained from the Clerk. None.
7. ORDINANCES - FIRST READING/PUBLIC HEARING: None.
8. ORDINANCES - SECOND READING/PUBLIC HEARING:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING
SECTION 31 -144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S LAND
DEVELOPMENT REGULATIONS BY AMENDING SECTION 31- 144(C)(5)A.,
COMMUNITY BUSINESS (132) DISTRICT, TO ALLOW INCREASED LOT
COVERAGE FOR PARCELS THAT ARE ADJACENT TO A PROPERTY ZONED
AS RECREATON OPEN SPACE (ROS) DISTRICT AND ARE JOINED TO THE
ROS PARCEL BY A UNITY OF TITLE OR COVENANT IN LIEU OF UNITY OF
TITLE, PROVIDED THAT THE ROS LAND AREA IS NO LESS THAN 200 ACRES
IN SIZE AND PROVIDED THAT ANY CLUBHOUSE AND /OR CONFERENCE
CENTER BULDINGS ON THE B2 PARCEL DO NOT EXCEED TWO (2) STORIES
IN HEIGHT; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION
IN THE CODE; PROVIDING FOR AN EFFECTIVE DATE.
9. RESOLUTIONS — PUBLIC HEARING:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AMENDING RESOLUTION NO. 97 -35, RESOLUTION NO. 98 -05,
RESOLUTION NO. 2004 -08, AND RESOLUTION NO. 2007 -28 TO REVISE THE
FEE SCHEDULE FOR DEVELOPMENT REVIEW, PLANNING AND ZONING
APPLICATIONS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
10. REPORTS
11. PUBLIC COMMENTS
12. OTHER BUSINESS: None
13. ADJOURNMENT
AVENTURA CITY COMMISSION MEETING AGENDA
SEPTEMBER 1, 2015
PAGE 4
FUTURE MEETINGS*
COMMISSION MEETING (FIRST BUDGET HEARING) — SEPTEMBER 8, 2015 AT 6 PM
COMMISSION CHAMBER
COMMISSION MEETING (SECOND BUDGET HEARING) — SEPTEMBER 16, 2015 AT 6 PM
COMMISSION CHAMBER
COMMISSION WORKSHOP — SEPTEMBER 17, 2015 AT 9 AM
EXECUTIVE CONFERENCE ROOM (5TH FLOOR)
*Meeting dates and times are subject to change. Please check the City's website for the most current schedule.
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who
are disabled and who need special accommodations to participate in this meeting because of that disability should
contact the Office of the City Clerk, 305- 466 -8901, not later than two days prior to such proceeding. One or more
members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone
wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such
meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim
record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W.
Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact
the City Clerk at 305- 466 -8901.
CITY COMMISSION
AThe City of REGULAR MEETING MINUTES Aventura Government Center
ventura JULY 7, 2015 19200 W.Country Club Drive
FOLLOWING THE 6:00 P.M. Aventura, Florida 33180
"- —'"''""""0"'"" '"" LOCAL PLANNING AGENCY MEETING
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 6:07 p.m. Present were the following: Mayor Enid Weisman, Vice Mayor
Enbar Cohen, Commissioner Teri Holzberg, Commissioner Denise Landman,
Commissioner Marc Narotsky, Commissioner Howard Weinberg, City Manager Eric M.
Soroka, City Clerk Ellisa L. Horvath, and City Attorney David M. Wolpin. Commissioner
Robert Shelley was absent. As a quorum was determined to be present, the meeting
commenced.
2. PLEDGE OF ALLEGIANCE: The Pledge was done at the Local Planning
Agency Meeting.
3. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None.
4. SPECIAL PRESENTATIONS: None.
5. CONSENT AGENDA: There were no requests from the public to address the
Commission.
A motion to approve the items on the Consent Agenda was offered by Commissioner
Landman, seconded by Vice Mayor Cohen, and passed unanimously by roll call vote.
The following action was taken:
A. Minutes were approved as follows:
• June 2, 2015 Commission Regular Meeting
• June 23, 2015 Commission Workshop Meeting
B. Resolution No. 2015-39 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS
OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING
THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
C. Resolution No. 2015-40 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA ADOPTING THE CURRENT MIAMI-DADE COUNTY LOCAL
MITIGATION STRATEGY, AS AMENDED, IN ACCORDANCE WITH THE
NATIONAL FLOOD INSURANCE PROGRAM COMMUNITY RATING
SYSTEM REQUIREMENTS; PROVIDING FOR IMPLEMENTATION;
PROVIDING FOR AN EFFECTIVE DATE.
Aventura City Commission Meeting Minutes—July 7, 2015
Page 2
D. Resolution No. 2015-41 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR RFP NO. 15-
06-01-2, FOOD PROGRAM MANAGEMENT SERVICES, TO KOSHER
SUBWAY, INC. IN ACCORDANCE WITH THE RFP DOCUMENT ATTACHED
AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
E. Resolution No. 2015-42 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 15-
06-19-2, BISCAYNE LAKE GARDENS ROAD RESURFACING
IMPROVEMENTS TO M&M ASPHALT MAINTENANCE, INC. AT THE BID
PRICE OF $113,677; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR
AN EFFECTIVE DATE.
F. Resolution No. 2015-43 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, SUPPORTING THE FLORIDA DEPARTMENT OF
TRANSPORTATION'S CONCEPT 1 DESIGN FOR THE NE 203 STREET AND
BISCAYNE BOULEVARD INTERSECTION IMPROVEMENTS AS SHOWN IN
EXHIBIT 1 ATTACHED HERETO; REQUESTING THE STATE OF FLORIDA
TO EXPEDITE THE FUNDING DESIGN, AND CONSTRUCTION OF THIS
IMPORTANT TRAFFIC FLOW SAFETY IMPROVEMENT PROJECT;
PROVIDING DIRECTION TO THE CITY CLERK; AND PROVIDING FOR AN
EFFECTIVE DATE.
6. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS: Mr. Wolpin
reviewed the quasi-judicial procedures and read the following Resolution by title:
RESOLUTION—PUBLIC HEARING:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA GRANTING CONDITIONAL USE APPROVAL PURSUANT TO SECTION
31-144(fl(2)a. OF THE CITY CODE TO PERMIT A BUSINESS-RELATED SCHOOL IN
THE MO (MEDICAL OFFICE) DISTRICT; GRANTING APPROVAL OF VARIANCE
FROM SECTION 31-171(b)(8) OF THE CITY CODE TO PERMIT 28 PARKING
SPACES FOR THE SCHOOL USE WHERE 42 PARKING SPACES ARE REQUIRED
BY CODE; FOR THE MEDISCA NETWORK INC. TENANT SPACE IN THE OFFICE
BUILDING AT 21550 BISCAYNE BOULEVARD, CITY OF AVENTURA; PROVIDING
FOR AN EFFECTIVE DATE.
Aventura City Commission Meeting Minutes—July 7, 2015
Page 3
Mrs. Horvath administered the oath to all those wishing to offer testimony.
A motion to approve the Resolution was offered by Commissioner Landman and
seconded by Commissioner Weinberg.
Community Development Director Joanne Carr addressed the Commission and entered
the staff report into the record for the item, which recommended approval, subject to the
conditions specified in Section 1 of the Resolution.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion to approve the Resolution was unanimously passed, by roll call vote, with
Commissioner Shelley absent, and Resolution No. 2015-44 was adopted.
7. ORDINANCES - FIRST READING — PUBLIC HEARING: Mr. Wolpin read the
following Ordinance by title:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING SECTION
31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S LAND DEVELOPMENT
REGULATIONS BY AMENDING SECTION 31-144(C)(5)A., COMMUNITY BUSINESS
(B2) DISTRICT, TO ALLOW INCREASED LOT COVERAGE FOR PARCELS THAT
ARE ADJACENT TO A PROPERTY ZONED AS RECREATON OPEN SPACE (ROS)
DISTRICT AND ARE JOINED TO THE ROS PARCEL BY A UNITY OF TITLE OR
COVENANT IN LIEU OF UNITY OF TITLE, PROVIDED THAT THE ROS LAND
AREA IS NO LESS THAN 200 ACRES IN SIZE AND PROVIDED THAT ANY
CLUBHOUSE AND/OR CONFERENCE CENTER BULDINGS ON THE B2 PARCEL DO
NOT EXCEED TWO (2) STORIES IN HEIGHT; PROVIDING FOR SEVERABILITY;
PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE
DATE.
The staff report and comments provided at the Local Planning Agency Meeting were
incorporated into the record by reference.
A motion for approval of the Ordinance was offered by Commissioner Holzberg and
seconded by Commissioner Landman.
Mayor Weisman opened the public hearing.
Comments were provided by the following members of the public: Robert Borroughs
(Coral Gables).
There being no additional speakers, the public hearing was closed.
The motion for approval of the Ordinance on first reading passed unanimously, by roll
call vote, with Commissioner Shelley absent.
8. ORDINANCES - SECOND READING/PUBLIC HEARING: Mr. Wolpin read the
following Ordinance by title:
Aventura City Commission Meeting Minutes—July 7, 2015
Page 4
A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE
COMPREHENSIVE MASTER PLAN BY AMENDING THE FUTURE LAND USE
MAP DESIGNATION FOR A PARCEL OF LAND LOCATED ON WEST COUNTRY
CLUB DRIVE, CONTAINING A TOTAL OF 2.111 ACRES MORE OR LESS AND
MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", FROM BUSINESS AND
OFFICE TO PARKS AND RECREATION; AMENDING THE COMPREHENSIVE
MASTER PLAN BY AMENDING THE FUTURE LAND USE DESIGNATION FOR A
PARCEL OF LAND LOCATED ON WEST COUNTRY CLUB DRIVE CONTAINING
A TOTAL OF 2.111 ACRES MORE OR LESS AND MORE PARTICULARLY
DESCRIBED IN EXHIBIT "B" FROM PARKS AND RECREATION TO BUSINESS
AND OFFICE; PROVIDING FOR SUBMITTAL TO THE FLORIDA DEPARTMENT
OF ECONOMIC DEVELOPMENT; PROVIDING FOR SEVERABILITY;
PROVIDING FOR INCLUSION IN THE COMPREHENSIVE PLAN; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
A motion for approval of the Ordinance was offered by Commissioner Narotsky and
seconded by Commissioner Landman. The motion for approval of the Ordinance on
second reading passed unanimously, by roll call vote, with Commissioner Shelley
absent, and Ordinance No. 2015-05 was adopted.
Mr. Wolpin reviewed the quasi-judicial procedures and read the following Ordinance by
title:
B. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE
OFFICIAL ZONING MAP OF THE CITY OF AVENTURA BY AMENDING THE
ZONING DESIGNATION FOR A PARCEL OF LAND LOCATED ON WEST
COUNTRY CLUB DRIVE CONTAINING A TOTAL OF 2.111 ACRES MORE OR
LESS AND MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", FROM B2,
COMMUNITY BUSINESS DISTRICT TO ROS, RECREATION OPEN SPACE
DISTRICT AND BY AMENDING THE ZONING DESIGNATION FOR A PARCEL
OF LAND LOCATED ON WEST COUNTRY CLUB DRIVE CONTAINING A
TOTAL OF 2.111 ACRES MORE OR LESS AND MORE PARTICULARLY
DESCRIBED IN EXHIBIT "B", FROM ROS, RECREATION OPEN SPACE
DISTRICT TO B2, COMMUNITY BUSINESS DISTRICT; APPROVING THE
FOURTH AMENDMENT TO "RESTRICTIONS FOR BISCAYNE VILLAGE,
MIAMI-DADE COUNTY, FLORIDA" RELATING TO THE GOLF COURSE AND
COUNTRY CLUB PARCELS; ACCEPTING THE DECLARATION OF
RESTRICTIONS CONTAINING THE APPLICANT'S PROFFER OF SITE
IMPROVEMENTS AND OTHER RESTRICTIONS ON THE GOLF COURSE
PARCEL,INCLUDING THE PARCEL DESCRIBED IN EXHIBIT "A"; PROVIDING
FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE;
PROVIDING FOR AN EFFECTIVE DATE. (This Item is Quasi-Judicial)
A motion for approval of the Ordinance was offered by Commissioner Landman and
seconded by Commissioner Holzberg.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
Aventura City Commission Meeting Minutes—July 7, 2015
Page 5
The motion for approval of the Ordinance on second reading passed unanimously, by
roll call vote, with Commissioner Shelley absent, and Ordinance No. 2015-06 was
adopted.
9. RESOLUTIONS - PUBLIC HEARING: Mr. Wolpin read the following Resolution
by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL
REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL
IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2015/16 TO 2019/20
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
A motion for approval of the Resolution was offered by Commissioner Narotsky and
seconded by Commissioner Holzberg.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the Resolution passed unanimously, by roll call vote, and
Resolution No. 2015-45 was adopted.
10. REPORTS:
Commissioner Weinberg reported on the Miami-Dade Metropolitan Planning
Organization (MPO) meeting he attended, which included review of the 10-Year Transit
Development Plan draft (showing the transit center at the Aventura Mall as funded) and
a feasibility study regarding cable transit (now showing Aventura as a potential study
location).
Commissioner Landman reported on the NALEO conference she attended in Las
Vegas.
Mayor Weisman discussed the upcoming "Grown-Up" movie night.
11. PUBLIC COMMENTS: None.
12. OTHER BUSINESS: None.
13. ADJOURNMENT: There being no further business to come before the
Commission at this time, the meeting was adjourned by consensus at 6:33 p.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the Commission on July 7, 2015.
'Ile City of CITY COMMISSION
REGULAR MEETING MINUTES Aventura Government Center
�� 19200 W.Country Club Drive
JULY 16, 2015 Aventura, Florida 33180
--- � 9:00 A.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 9:00 a.m. Present were the following: Mayor Enid Weisman, Vice Mayor
Enbar Cohen, Commissioner Teri Holzberg, Commissioner Denise Landman,
Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard
Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting commenced.
2. OVERVIEW AND REVIEW OF PROPOSED BUDGET: Mr. Soroka reviewed the
highlights of the budget process for the upcoming year as outlined in the budget
message. He then reviewed the proposed 2015/2016 budget document, as follows:
A. GENERAL FUND:
• REVENUES: A motion to approve the General Fund Budget
Revenues was offered by Commissioner Weinberg, seconded by Commissioner
Landman, and unanimously passed.
• GENERAL GOVERNMENT DEPARTMENTS:
• City Commission: A motion to approve the City Commission
Budget was offered by Commissioner Holzberg, seconded by Vice Mayor Cohen, and
unanimously passed.
• Office of the City Manager: A motion to approve the Office
of the City Manager Budget was offered by Commissioner Narotsky, seconded by
Commissioner Holzberg, and unanimously passed.
• Legal: A motion to approve the Legal Department Budget was
offered by Commissioner Shelley, seconded by Vice Mayor Cohen, and unanimously
passed.
• City Clerk's Office: A motion to approve the City Clerk
Budget was offered by Commissioner Holzberg, seconded by Commissioner Landman,
and unanimously passed.
• Finance: A motion to approve the Finance Department Budget
was offered by Commissioner Weinberg, seconded by Commissioner Holzberg, and
unanimously passed.
• Information Technology: A motion to approve the
Information Technology Budget was offered by Commissioner Landman, seconded by
Commissioner Narotsky, and unanimously passed.
Aventura City Commission Meeting Minutes—July 16, 2015
Page 2
• PUBLIC SAFETY DEPARTMENT: A motion to approve the Public
Safety Department Budget was offered by Commissioner Landman, seconded by
Commissioner Holzberg, and unanimously passed.
• COMMUNITY DEVELOPMENT DEPARTMENT: A motion to
approve the Community Development Department Budget was offered by
Commissioner Shelley, seconded by Commissioner Narotsky, and unanimously
passed.
• COMMUNITY SERVICES DEPARTMENT: A motion to approve the
Community Services Department Budget was offered by Vice Mayor Cohen, seconded
by Commissioner Landman, and unanimously passed.
• ARTS & CULTURAL CENTER DEPARTMENT: A motion to
approve the Arts & Cultural Center Department Budget was offered by Vice Mayor
Cohen, seconded by Commissioner Shelley, and unanimously passed.
• NON-DEPARTMENTAL: A motion to approve the Non-
Departmental Budget was offered by Commissioner Holzberg, seconded by
Commissioner Weinberg, and unanimously passed.
• CAPITAL OUTLAY: A motion to approve the Capital Outlay Budget
was offered by Commissioner Landman, seconded by Commissioner Holzberg, and
unanimously passed.
B. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE
MILLAGE RATE: Mr. Wolpin read the following Resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2015/2016
FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC
HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE
BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion to approve the Resolution was offered by Vice Mayor Cohen and seconded by
Commissioner Narotsky.
Mr. Soroka reviewed the Resolution, which established a millage rate for the 2015/2016
fiscal year of 1.7261 per $1,000 of taxable assessed value.
Mr. Soroka announced the date of the Budget Hearings as September 8, 2015 and
September 16, 2015, both at 6:00 p.m., in the Commission Chamber of the Aventura
Government Center (19200 West Country Club Drive, Aventura, FL).
The motion to approve the Resolution unanimously passed, by roll call vote, and
Resolution No. 2015-46 was adopted.
Aventura City Commission Meeting Minutes—July 16, 2015
Page 3
C. POLICE EDUCATION FUND: A motion to approve the Police
Education Fund Budget was offered by Commissioner Landman, seconded by
Commissioner Holzberg, and unanimously passed.
D. TRANSPORTATION AND STREET MAINTENANCE FUND: A
motion to approve the Transportation and Street Maintenance Fund Budget was offered
by Commissioner Holzberg, seconded by Commissioner Landman, and unanimously
passed.
E. 911 FUND: A motion to approve the 911 Fund Budget was offered by
Commissioner Landman, seconded by Vice Mayor Cohen, and unanimously passed.
F. DEBT SERVICE FUND: A motion to approve the Debt Service Fund
Budget was offered by Commissioner Shelley, seconded by Commissioner Landman,
and unanimously passed.
G. CAPITAL PROJECTS FUND: A motion to approve the Capital Projects
Fund Budget was offered by Commissioner Narotsky, seconded by Commissioner
Holzberg, and unanimously passed.
H. STORMWATER UTILITY FUND: A motion to approve the Stormwater
Utility Fund Budget was offered by Commissioner Weinberg, seconded by
Commissioner Landman, and unanimously passed.
I. POLICE OFF-DUTY SERVICES FUND: A motion to approve the
Police Off-Duty Services Fund Budget was offered by Commissioner Narotsky,
seconded by Commissioner Holzberg, and unanimously passed.
Mr. Soroka reviewed the components for the fund balance of the General Fund.
3. MOTION TO APPROVE THE RENTAL RATE SCHEDULE FOR THE
AVENTURA ARTS & CULTURAL CENTER: Mr. Soroka reviewed the proposed Rental
Rate Schedule for the Aventura Arts & Cultural Center.
A motion to approve the Rental Rate Schedule was offered by Commissioner Landman,
seconded by Commissioner Shelley, and unanimously passed.
4. RESOLUTION: Mr. Wolpin read the following Resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 15-06-25-2,
NE 207TH STREET MILLING AND RESURFACING IMPROVEMENTS TO GENERAL
ASPHALT COMPANY, INC. AT THE BID PRICE OF $555,835; AUTHORIZING THE
CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY
OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION
AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE
Aventura City Commission Meeting Minutes—July 16, 2015
Page 4
A motion to approve the Resolution was offered by Commissioner Holzberg, seconded
by Commissioner Narotsky, and unanimously passed by roll call vote, and Resolution
No. 2015-47 was adopted.
5. ADJOURNMENT: There being no further business to come before the
Commission, a motion to adjourn was offered by Commissioner Landman, seconded by
Commissioner Shelley, and unanimously passed. The meeting was adjourned at 10:18
a.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the Commission on September 1, 2015.
The City Of CITY COMMISSION
Aventurga WORKSHOP MEETING MINUTES Aventura Government Center
JULY 16, 2015 19200 W.Country Club Drive
Aventura, Florida 33180
FOLLOWING THE 9:00 A.M.
—�•. .,).- COMMISSION MEETING
CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 10:25 a.m. The following were present: Mayor Enid Weisman, Vice Mayor
Enbar Cohen, Commissioner Teri Holzberg, Commissioner Denise Landman,
Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard
Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting commenced.
1. FINANCIAL TRANSPARENCY PORTAL DEMONSTRATION (City Manager):
Mr. Soroka provided an overview of the new Financial Transparency Portal, available on
the City's website.
City Manager Summary: No action.
2. RESOLUTION EXPRESSING SUPPORT FOR SOLAR CHOICE BALLOT
PETITION (Mayor Weisman): Mayor Weisman requested that a resolution be
considered encouraging the Florida Legislature to remove barriers to customer-sited
solar power, which would be consistent with the City of Aventura's interest in supporting
solar energy.
City Manager Summary: It was the consensus of the City Commission to place
a resolution on the September Commission Meeting Agenda.
3. REQUEST TO AWARD KEY TO THE CITY (Commissioner Weinberg):
Commissioner Weinberg requested that the Commission consider awarding a key to
Robert Swedroe, Architect, who designed a majority of the buildings in Aventura. Mr.
Soroka reviewed the criteria for awarding a key to the City, as outlined in Resolution No.
2005-62. Commissioner Weinberg disclosed that Mr. Swedroe was his former father in
law.
City Manager Summary: It was the consensus of the City Commission for the
item to be placed on the September Commission Meeting Agenda, for consideration of
final approval.
4. SITE PLANS (City Manager): Mr. Soroka reviewed applications for the following
projects:
• Cabi Office Building — 2777 N.E. 185 Street (10 stories — 7 level parking
garage), requiring variance approval for the height of the garage, due to its
location next to a residential zone.
• Aventura Medical Office Building — 2801 N.E. 213 Street (12 stories - 7
level parking garage), requiring variance approval of nine feet, for the
height of the office building.
Aventura City Commission
Workshop Meeting Minutes—July 16, 2015
Page 2
City Manager Summary: No action.
The following additional item was discussed:
Vice Mayor Cohen requested that the topic of increasing the Commission
salaries/expense accounts be discussed at the next workshop meeting.
ADJOURNMENT: There being no further business to come before the
Commission, a motion to adjourn was offered by Commissioner Landman, seconded by
Vice Mayor Cohen, and passed unanimously. The meeting was adjourned at 11:00 a.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the Commission on September 1, 2015.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City n
DATE: July 27, 2015
SUBJECT: Resolution Declaring Equipment S plus
September 1, 2015 Commission Meeting Agenda Item 575
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2-258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY
AS SURPLUS TO THE NEEDS OF THE CITY;
DESCRIBING THE MANNER OF DISPOSAL;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
City of Aventura Resolution No. 2015-_
Page 2
PASSED AND ADOPTED this 1St day of September, 2015.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FRO eve Steinbrg, Chief ofrolice
DATE: 27 July 2015
SUBJECT: Surplus Property
I would like to have the attached listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
2010 2FABP7BV3AX118042 Ford Crown
Victoria
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM. even teinberg, oT�olrce
DATE: August 7, 2015
SUBJECT: Surplus Property
I would like to have the attached listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
Lehman storage Inside containers:
MRE food expire September 2015
8 backseats for Tahoe (surplus)
12 backseats for caprice (surplus)
8 backseats for utility ford (surplus)
Miscellaneous siren parts (surplus)
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FRO , everi�teinberg, Chie o o I
DATE: 20 August 2015
SUBJECT: Surplus Property
I would like to have the below listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
See attached memo and list of cell phones and accessories requested to
be surplused.
CITY OF AVENTURA
POLICE DEPARTMENT
MEMORANDUM
TO: Chief Steven Steinberg via Deidre Fogelgren, Administrative Commander
FROM: Rita G. Noa X.
DATE: August 19, 2015
SUBJECT: Cell Phone Surplus
We respectfully request that the, attached, list of cell phones and cell phone
accessories be submitted for surplus. Upon approval, the cell phones will be turned in
to our Crime Prevention Specialist, Ernest Long, and he will be donating the phones to
the `Cell Phone Bank'which is the 911 cell phone program for women in distress. They
are located at 2775 N.W. 94th Avenue, Unit#205, Ocala, Florida 34482; telephone
number 1-866-290-7864. This is the main distribution center for donated cell phones.
Sprint Buy Back- City Cell Phones
Equipment Description Model MEID(DEC) MIED(HEX)
Sprint Direct Connect MS
810G E4277 268 435 4599 1184 0746 A0000027B4ACEA
E4277 268 435 4599 1184 0735 A0000027B4ACDF
E4277 268 435 4599 1184 0737 A0000027B4ACE1
E4277 268 435 4599 1184 0732 A0000027B4ACDC
E4277 268 435 4599 1184 0733 A0000027B4ACDD
E4277 268 435 4599 1184 0768 A0000027B4AD00
H
E4277 268 435 4599 1179 1290 A0000027B3EBBA
" E4277 268 435 4599 1184 1178 A0000027B4AE9A
E4277 268 435 4599 1178 3462 A0000027B3CD26
E4277 268 435 459 911783 461 A00 000 27B 3CD 25
E4277 268 435 459 911 783 460 A00 000 278 3CD 24
E4277 268 435 459 915 393 156 A00 000 27E AE1 84
E4277 268 435 459 911 783 459 A00 000 27B 3CD 23
E4277 268 435 459 911 840 695 ADD 000 278 4AC 87
" E4277 268 435 459 911 841 173 A00 000 27B 4AE 95
E4277 268 435 459 911 840 745 A00 000 27B 4AC E9
Sprint Flip SKU:MOTV950EKT 268 435 458 114 488 626 A0000015DD1432
MOTV950EKT 268 435 458 111 354 395 A0000015AD418
MOTV950EKT 268 435 458 114 481 138 A0000015DCF-6F2
MOTV950EKT 268 435 458 111 338 456 A0000015AD02D8
MOTV950EKT 268 435 458 111 350 206 A0000015AD30BE
MOTV950EKT 268 435 458 111 339 687 A0000015AD07A7
MOTV950EKT 268 435 458 111 337 306 A0000015ACFESA
MOTV950EKT 268 435 458 111 325 047 A00000A5ACCE77
MOTV950EKT 268 435 459 402 089 159 A00000221FEOC7
is MOTV950EKT 268 435 458 111 339 277 A0000015AD060D
MOTV950EKT 268 435 458 111 350 233 A0000015AD30D9
MOTV950EKT 268 435 459 406 602 839 A000002264C057
MOTV950EKT 268 435 458 111 346 064 A0000015AD2090
MOTV950EKT 268 435 458 111 341 308 A0000015ADODFC
MOTV950EKT 268 435 458 111 347 667 A0000015AD26D3
MOTV950EKT 268 435 458 111 328 921 A0000015ACDD99
MOTV950EKT 268 435 458 111 330 160 A0000015ACE270
MOTV950EKT 268 435 458 111 340 162 A0000015AD0982
MOTV950EKT 268 435 458 111 331 860 A0000015ACE914
MOTV950EKT 268 435 458 111346 049 A0000015AD2081
MOTOROLA XT603 268 435 460 412 618 606 A00 000 2CC 08B 6E
SAMSUNG BLACKJACK SGH-1607 R2TAA39487E
SAMSUNG BLACKJACK SGH-1607 R4TAA79889D
SAMSUNG CINGULAR SGH-1607 R7XP165006L
SAMSUNG AT&T SGH-A707 RU2P466995X
SAMSUNG GALAXY I I SPH-D710 268 436 460 811 929 661 A00 000 30B 608 3D
NOKIA 6800A 0102 8200/135585/0
BLACKBERRY WORLD ED 8830 076 071 839 46 4C6D9E4A
BLACKBERRY WORLD ED 8830 076 071 795 47 4C6D8D1B
BLACKBERRY WORLD ED 8830 076 071 764 92 4C6D812C
BLACKBERRY WORLD ED 8830 076 148 41102 4CE2750E
BLACKBERRY WORLD ED 8830 076 071 840 30 4C6D9E9E
BLACKBERRY WORLD ED 8830 076 071 840 30 4C6D9E9E
BLACKBERRY WORLD ED 8830 076 124 172 46 4CBD78DE
BLACKBERRY WORLD ED 8830 076 071 844 56 4C6DAD48
BLACKBERRY WORLD ED 8830 076 115 784 45 4CBBOAC4D
BLACKBERRY WORLD ED 8830 076 124 172 05 4CBD7885
BLACKBERRY WORLD ED SP8830ORIM 076 031 375 42 4C2FE006
BLACKBERRY WORLD ED SP8830ORIM 076 031 375 16 4C2FDFEC
BLACKBERRY 9630 2684 3645 880 388 0004 A000001C383444
BLACKBERRY BOLD 9700 3673 6003 6855 176
CAR CHARGERS 4
REGULAR CHARGERS 27
CLIPS 29
HANDS FREE EAR PLUGS 6
CASES 10
LOOSE BATTERIES 12
SEPARATE PLUGS 4
BASE 1
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: Steven Steinberg, Chief of Police
DATE: 21 August 2015
SUBJECT: Surplus Property
I would like to have the attached listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
See attached list of communications equipment to be surplused.
Capt Michael Bentolila
CITY OF AVENTURA
POLICE DEPARTMENT
MEMORANDUM
TO: Commander Fogelgren via Ch. Co - - lo
FROM: Michael Fernande
SUBJECT: Surplus - Communication Equip ent
Date: 8/20/15
Attached please find a list of items that we need to surplus.
The majority of the items are to be discarded.
The items that have an "N" in the discard section can be sold or donated. These items
have been boxed separately.
Thank you.
Communications Surplus
QTY Item/Description Serial# Condition Discard(Y/N)
' It.- • • /cr • : . -, ' . c N
Pill. % I _ . /. • . NA S ._ n EIBI
IIIy.// L K -fr/sK/i 9A7" AM P3vcKcn ill
.• ` • I • .• • ,! 6SNOO: 13ro/(ern
MIii• - . ••AP ea • _-i. -A : •. - 000 . Use-c/ - ob/c N
11111,,ea:yr •es IP∎ • • "I.•RC '• : # ,,. ••/ • • •_ . . /s(
IC• i/L •411P• IS- so 5.-gKer 90•850, . ii_i • ,A• . - - MI
Mil 41/ • • i ••u ' • ♦./0 ► rep- • • • '. Mill
Tim /i / i . v ♦ . • 7 111=-
M _e re) Di,/• hesk, - /• _• ... • ,-o / IIWMIIIIII,.. MI
i'inascnic Tc%phonc �of TD/6,6,619 Y
D i c to phone Rceorrfe'- venture prof), /32z N
if ■• •- Z"Cot- er ! -.an re _ •■ rt G_S, N
•./ L/. • / /I • _4111M _ _.
„/ ei . a_' 4.• ' L. D e' L.• • . - 1111M.1.1.1111
Communications Surplus
QTY Item/Description Serial# Condition Discard(Y/N)
. — /.- • ✓/ - Al -e/ L.t10 4 I 41∎n
El44 A..- • 0 . - IC:-..-.A 1.4 - 4 i L..i‘0,'.Ae r. i A. • Mill
/ '/ / •/ mead -
IN • e cm i/,IA3e I•• - /41 =
.i/ " •• r r � ; • et-
Fill 66176 11111M1- 11 n/
/ AO/C r.i• - J .-Ln le? •._c... _•_ •..l ., r - MI
PM •I• ii e- 0/5 er_ al • /1- 1i!J UC B/X IMPAMPI Al
1.. •• RI la • • = N 4 IMININIA Ar
NI /I• `ij 1i/O 'd /AAA L i- A IOC Ue N
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FRO : even Steinberg, Chief of Police
DATE: August 25, 2015
SUBJECT: Surplus Property
I would like to have the attached listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
See attached list of items.
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CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, * a ager
BY: Robert M. Sherman, Dire •r of Co munity Services ��►
DATE: August 3, 2015
SUBJECT: Bid No. 15-06-26-2, Biscayne Boulevard Landscape Maintenance
September 1st, 2015 City Commission Meeting Agenda Item
Recommendation:
The City Commission adopt the attached Resolution awarding Bid No. 15-06-26-2
Biscayne Boulevard Landscape Maintenance, to the lowest responsible and responsive
bidder, The Brickman Group LTD. LLC. for the price of $461,468.20.
Background:
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised and opened on June 26, 2015. All contract specifications were reviewed by
the Purchasing Agent, Finance Director, City Attorney and Landscape Architect prior to
advertising for bids.
Two qualified bids were opened on June 26, 2015 and the results are as follows:
The Brickman Group, LTD. LLC. $461,468.20
Lukes' Landscaping, Inc. $534,856.00
This bid term was for one three year term, with the City retaining the sole option to
renew the bid for one additional three year term. Bid specifications included grounds
and irrigation maintenance standards of landscaped areas, maintenance standards for
street furniture located in the Biscayne Boulevard right-of-way, and the bid also
specified pricing for planting flowers three times per year.
City Commission
August 3, 2015
Page Two
The City's Landscape Architect, Kathy O'Leary-Richards, reviewed The Brickman
Group's bid and visited their 3.5 acre facility. In addition, Ms. O'Leary-Richards spoke
with three references from the City of Weston, Bal Harbour Village, and Pembroke Falls.
All had favorable recommendations of Brickman's performance. She also reported that
Brickman is qualified to perform the landscape maintenance services. A copy of her
letter of recommendation is attached hereto.
The bid specifications also require the bidder to provide the City with 24 hour services
ranging from clearing roadways to providing clean-up and recovery services for major
emergencies, such as hurricanes, storms and flooding. The successful bidder was also
required to own certain equipment necessary to maintain the medians and right-of-ways
to the Florida Department of Transportation standards.
Based on the bids received, I recommend the lowest responsible and responsive
bidder, The Brickman Group, LTD, LLC., be awarded Bid No. 15-06-26-2 at the base
bid amount of$461,468.20 per year.
RMS/gf
Attachments
RMS15009
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 15-06-26-2, BISCAYNE
BOULEVARD LANDSCAPE MAINTENANCE TO THE
BRICKMAN GROUP LTD. LLC. AT THE BID PRICE OF
$461,468.20; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 15-06-26-2, BISCAYNE
BOULEVARD LANDSCAPE MAINTENANCE; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that The Brickman Group, LTD. LLC. has
submitted the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1: The bid/contract for BID NO. 15-06-26-2, BISCAYNE BOULEVARD
LANDSCAPE MAINTENANCE, is hereby awarded to The Brickman Group, LTD. LLC.
in the amount of $461,468.20.
City of Aventura Resolution No. 2015-_
Page 2
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: The City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
bid/contract.
Section 4: The funds to be allocated and appropriated pursuant hereto and for
the purpose of carrying out the tenets of this Resolution shall be from the General Fund
Line Item No. 001-5001-539-3450, Street Maintenance Fund Line Item No. 120-5001-
541-3450, and Stormwater Utility Fund Line Item No. 410-5001-538-3450.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
City of Aventura Resolution No. 2015-_
Page 3
PASSED AND ADOPTED this 1st day of September, 2015.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
O'Leary
1 T �
F ai(� 1a1"i�tS
%`S1
Associates ,
Pionninq
July 30, 2015
Mr. Robert M. Sherman, CPRP
Director of Community Services
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
Re: Biscayne Boulevard Landscape Maintenance
Bid #15-06-26-2
Dear Mr. Sherman:
Pursuant to your directive, we have reviewed the bids submitted for the
above-referenced project. We inspected the low bidder's facilities, met with
key personnel and reviewed their equipment. Based on our review, it is our
recommendation that this contract be awarded to the lowest and most
responsive bidder, The Brickman Group, Ltd.
Please let me know if you require any additional information.
Sincerely,
O'Leary Richards Design Associates, Inc.
Kathryn O'Leary Richards, RLA, ASLA
President
Or,!;Pltiza Pr)fesiondi Center
5525 SW 92nd Stieet. Suite C-11
�lirti. Rr,ride 33156
I:
303 390 0028
305-300.9160
LC26000195
olearcrichardn.cum
City of Aventura
Biscayne Boulevard Landscape Maintenance
Bid# 15-06-26-2
BID TABULATION
Bid Open After 2:00 PM on Friday, June 26, 2015
Bidder Item# Description Total
Lukes
Biscayne Blvd from the Southern limits to
Landscaping, the Northern City limits including NE 203 St.
Inc. 1 the F.E.C.Right-of-Way along Biscayne Blvd $ 434,000.00
2 Seasonal color replacement Unit Price Total flowers Total
4 1/2"pot,full 16,800 x 3 changes per year $ 1.65 50,400 $ 83,160.00
3 Merit Soil Drench for Royal Palms Per application Total trees Total
one application including follow up per year $ 8.00 206 $ 1,648.00
4 Cygon foliar spray Royal Palms Per application Total trees Total
one application including follow up per year $ 8.00 206 $ 1,648.00
5 Pheonix Dactylifer maintenance Per application Total trees Total
Three applications per year $ 40.00 120 $ 14,400.00
TOTAL BASE BID $ 534,856.00
Bidder Item# Description Total
Brickman and Biscayne Blvd from the Southern limits to
ValleyCrest the Northern City limits including NE 203 St.
Companies 1 the F.E.C.Right-of-Way along Biscayne Blvd $ 366,231.70
2 Seasonal color replacement Unit Price Total flowers Total
4 1/2"pot,full 16,800 x 3 changes per year $ 1.67 50,400 $ 84,168.00
3 Merit Soil Drench for Royal Palms Per Application Total trees Total
one application including follow up per year $ 9.75 206 $ 2,008.50
4 Cygon Foliar Spray for Royal Palms Per Application Total trees Total
one application including follow up per year $ 30.00 206 $ 6,180.00
5 Pheonix Dactylifera maintenance Per Application Total trees Total
Three applications per year $ 8.00 120 $ 2,880.00
TOTAL BASE BID $ 461,468.20
Rank Bidder Base Bid
1 Brickman and ValleyCrest Companies $ 461,468.20
2 Lukes Landscaping,Inc. $ 534,856.00
Offers listed from the vendors herein are the only offers received timely as of the above opening date and time.
All other offers submitted in response to this solicitation, if any, are hereby rejected as late.
•W1 hC.2,QaI
Mr
Indra K.Sarju Dated
CITY OF AVENTURA
INVITATION FOR BID
BISCAYNE BOULEVARD LANDSCAPE MAINTENANCE
IFB #15-06-26-2
SCHEDULE OF VALUES
BISCAYNE BOULEVARD LANDSCAPE MAINTENANCE
NOTE: The quantities shown in the Schedule of Values are an estimate only. They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the units
ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form and Contract,
fully acknowledges that he/she will receive no additional compensation (no overhead/no
anticipated profits, etc.) other than the bid unit price of the items times the number of items
authorized, ordered, placed, and accepted by the City.
ITEM Item TOTAL COST
PER 12 MONTHS
1 Biscayne Blvd. from the $366,231.70
Southern limits to the
Northern City limits
including N.E. 203rd St., the
F.E.C. Right-of-Way along
Biscayne Blvd.
2 Seasonal Color Unit price shall be delivered and in-place: includes removal
Replacement, 4 1/4" pot, full of prior season's flowers, fertilization, soil and soil
16,800 x 3 changes per amendments, and pre-emergent herbicide as per
year specifications.
$1.67 x 50,400 per year = $84,168 TOTAL
3 Merit Soil Drench for Royal Per Application
Palms (One application
including follow up per $9.75 x 206 Royal Palms = $2,008.50 TOTAL
year)
4 Cygon Foliar Spray for Per Application
Royal Palms (One
application including $30 x 206 Royal Palms = $6,180 TOTAL
follow up per year)
5 Phoenix Dactylifera Per Application
Maintenance (Three
applications per year) $8 x 120 Date Palms x 3 = $2,880 TOTAL
BASE TOTAL BASE BID
BID Total of Items 1 through 5 $ 461,468.20 BASE BID TOTAL
constitute the Base Bid
ADDITIONAL SCHEDULE OF VALUES
A One Landscape Foreman Per Hour 8:00 a.m.-4:30 p.m., Mon.-Fri. =$30
Per Hour for all other times =$45
B One Landscape Laborer Per Hour 8:00 a.m.-4:30 p.m., Mon.-Fri. =$24
Per Hour for all other times =$36
C One Front-End loader with Per Hour= $75
Backhoe including Operator
Per Day = $550
Per Week = $2,000
Per Month =$6,500
D One min. 15,000 GVM Per Hour= $70
Dump Truck with Operator
Per Day = $450
Per Week = $1,800
Per Month = $6,000
E Rate for(1) water tank, min. Per Day = $400
500 gal. capacity, with
pump and hose reel Per Week = $1,500
Per Month = $5,000
F Rate for Topsoil (70/30
mix) delivered and installed Per CY = $58
in place
G Rate for Lawn Sand
delivered and installed in Per CY = $63
place
H Coconut Palm OTC Per Palm
Injection Per Injection = $75
I One Irrigation Repair Per Hour 8:00 a.m.-4:30p.m., Mon.-Fri. =$55
Specialist
Per Hour for all other times = $75
J One Irrigation Laborer Per Hour 8:00 a.m.-4:30p.m., Mon.-Fri. = $30
Per Hour for all other times = $45
K Rate for self propelled 24" Per Hour = $86.25
Deep x 6" Wide Trencher
with Operator Per Week = $3,370
Per Month = $13,000
L Solid St. Augustine Per
`Floratam' Sod in place for Square Foot = $0.60
lawn repair
M 500 Sq. Ft. Palette of St. Per
Augustine 'Floratam`sod Palette = $300
delivered and installed per
City direction
N Gold Premium Shredded Per 100 cubic yards delivered and installed in place:
Mulch, Grade "A" or better
delivered and installed in $3,800 TOTAL
place
0 Rate for One Skid steer Per Hour= $75
Loader (Bobcat) with
Operator Per Day= $550
Per Week = $2,000
Per Month = $6,500
P Foliar Spray to combat Per
Ficus Whitefly (6950 If Application = $1,686
along Bisc. Blvd. FEC R/W,
330 lf along Bisc. Blvd.
Ramp to Ives Dairy Rd. Per 500 LF
(east side) & 15501f Application = $100
adjacent to NE 2031d St.
overpass walls, north &
south sides)
Q Drench to combat Ficus Per
Whitefly (6950 lf along Application = $7,505.50
Bisc. Blvd. FEC R/W, 330
lf along Bisc. Blvd. Ramp
to Ives Dairy Rd. (east side) Per 500 LF
& 1550 lf adjacent to NE Application = $540
203rd St. overpass walls,
(north & south sides)
R Micro-injectable systemic Per
insecticide to combat Injection = $35
Spiraling Whitefly
S Plant 1 Gal. Arachis
glabrata (Perennial Peanut) Per Plant in place =$5.50
and remove old plantings;
fertilize
T Plant 3 Gal. Clusia rosea
`Nana' (Dwarf Pitch Apple) Per Plant in place = $12.25
and remove old plantings;
fertilize
U Plant 3 Gal. Chrysobalanus
icaco `Red Tip' (Red Tip Per Plant in place= $10.60
Cocoplum) and remove old
plantings;fertilize
V Plant 3 Gal. Chrysobalanus
`Horizontalis' (Horizontal Per Plant in place=$15.50
Cocoplum) and remove old
plantings; fertilize
W Plant 3 Gal. Hamelia patens
(Firebush) and remove old Per Plant in place= $10.60
plantings;fertilize
X Plant 3 Gal. Ficus
microcarpa `Green Island' Per Plant in place= $10.60
(Green Island Ficus) and
remove old plantings;
fertilize
Y Plant 45 Gal., 8'-10' Ht.,
Ficus benjamina(Weeping Per Plant in place= $225
Fig) and remove old
plantings; fertilize
Z Plant 3 Gal. Ixora `Nora
Grant' (Pink Ixora) and Per Plant in place= $10.60
remove old plantings;
fertilize
AA Plant 3 Gal. Jasminum
volubile (Wax Jasmine) and Per Plant in place= $10.15
remove old plantings;
fertilize
BB Plant 3 Gal. Ruellia
brittoniana (Mexican Per Plant in place= $10.60
Bluebell) and remove old
plantings; fertilize
CC Plant 3 Gal. Schefflera
arboricola `Trinette' Per Plant in place= $10.60
(Arboricola) and remove
old plantings; fertilize
DD Plant 3 Gal. Tripsacum
dactylifera(Fakahatchee Per Plant in place= $10.60
Grass)
EE Plant 7 Gal. Clusia guttifera
(Small-Leaf Clusia) and Per Plant in place= $36.50
remove old plantings;
fertilize
FF Plant 7 Gal. Zamia
furfuracea (Cardboard Per Plant in place= $51.10
Palm) and remove old
plantings; fertilize
GG Plant 22' clear wd. Phoenix
dactylifera `Medjool' Per Plant in place= $11,500
(Medjool Date Palm) and
remove old plantings;
fertilize
HH Plant 18'-20' g.w. Cocos
nucifera 'Gr. Malayan' Per Plant in place= $4,325
(Coconut Palm) and remove
old plantings; fertilize
II Plant 22' g.w. Roystonea
regia (Royal Palm) and Per Plant in place= $3,850
remove old plantings;
fertilize
NOTE: The unit price for replacement plant material to include delivery, installation,
necessary soil amendments, removal and disposal of existing plant material, bed
preparation, staking, super absorbent polymer, mulch and initial hand watering until
established, if needed. All replacement plant material shall be top quality, Florida No. 1 or
better. All 3 gallon material shall be a minimum of 18" height and full at time of planting.
Seasonal color replacements shall include removal of existing plantings, fertilizers,
additional top soil, bed preparation, pre-emergent herbicide, Atlas 3000 soil mix, initial
and mid-term application of Nutricote, and initial hand watering. Quantities are an
estimate only and may vary significantly from the actual quantities ordered by the City.
Payments shall be for the units ordered, placed, and accepted by the City. The Bidder, by
signing this Bid Form and Contract, fully acknowledges that he/she will receive no
additional compensation (no overhead/no anticipated profits, etc.) other than the proposal
or bid unit price of the items times the number of items authorized, ordered, placed, and
accepted by the City.
CONTRACT EXTENSIONS: The City of Aventura hereby requests bids for a three (3) year contract
for supplies and services. In addition, the City reserves the right to extend this contract for one additional
three (3) year term, providing both parties agree, that all the terms, conditions and specifications (except
for the itemized and unit prices as contained in the Schedule of Values, which shall be negotiated in good
faith) remain the same and the extension is approved by the City Manager.
BIDDER OFFERING FIRM PRICES FOR THE INITIAL THREE YEAR CONTRACT PERIOD:
YES NO
BIDDER TO INDICATE IF HE WOULD BE WILLING TO EXTEND THIS CONTRACT FOR A
SECOND THREE YEAR TERM: YES NO
Bidder Name and Title
Brickman Group Ltd LLC
Company Name
Address
Phone
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City ana er
i
DATE: August 13, 2015
SUBJECT: Resolution Authorizing Executio f Justice Assistance Grant with
the Florida Department of Law En orcement
September 1, 2015 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the attached Resolution
authorizing execution of a Justice Assistance Grant with the Florida Department of Law
Enforcement in the amount of $10,000 for a cell antenna to increase signal coverage
and improve cell phone capabilities within the Police Department building.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01900-15
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED JUSTICE ASSISTANCE GRANT APPLICATION WITH THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE AMOUNT OF
$10,000; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute the attached Justice
Assistance Grant Application with the Florida Department of Law Enforcement in the
amount of $10,000.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
City of Aventura Resolution No. 2015-_
Page 2
PASSED AND ADOPTED this 1st day of September, 2015.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Subgrant Recipient
Organization Name: City of Aventura
County: Dade
Chief Official
Name: Enid Weisman
Title: Mayor
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2403
Phone: 305-466-8900 Ext:
Fax:
Email: eweisman @cityofaventura.com
Chief Financial Officer
Name: Brian Raducci
Title: Finance Director
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2304
Phone: 305-466-8900 Ext: 8922
Fax:
Email: bRaducci @cityofaventura.com
Application Ref# 2015-JAGD-1733 Section #1 Page 1 of 2
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Implementing Agency
Organization Name: Aventura Police Department
County: Dade
Chief Official
Name: Steven Steinberg
Title: Chief of Police
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2403
Phone: 305-466-8996 Ext:
Fax: 305-466-8991
Email: steinbergs @aventurapolice.com
Project Director
Name: Shelisa Anderson
Title: Grant Manager
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2403
Phone: 305-466-8965 Ext:
Fax:
Email: sanderson @aventurapolice.com
Application Ref# 2015-JAGD-1733 Section #1 Page 2 of 2
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Project Information
Project Title: COMMUNICATION IS VITAL
Subgrant Recipient: City of Aventura
Implementing Agency: Aventura Police Department
Project Start Date: 7/1/2015 End Date: 9/30/2015
Problem Identification
Reliable wireless connectivity is a vital component in maintaining an open line of communication
with police, fire and other emergency responders in a time of crisis. The Aventura Police
department is located on the first floor of the Aventura City building and because of the building
structure there are issues with radio and cellular signal. Because of this, communication within
the building can be very hard when trying to communicate with other officers, victims in cases,
and outside agencies assisting with cases. Due to the location of the Police department and its
building structure, communication through cell phones and radio are difficult at times within the
building. Currently when detectives are conducting investigations and working their cases, they
are actively using their cell phones to communicate with other agencies, victims, etc. Because of
the interruption of signal in the building they are unable to use their phone at their desk. They
have to walk outside of the building or to the other side of the building just to get service and
complete a phone call. This hinders them from the investigation because they have to move away
from their work area.
Project Summary (Scope of Work)
Grant funds will be used to obtain a CellAntenna, it will help increase signal coverage and
improves cell phone capabilities for all officers and detectives within the building. The CellAntenna
will increase cell phone signal and also helps with radio signal, both improving the communication
officers have with each other and the outside community.
The request to buy the CellAntenna with grant funding was because this is a non-budgeted item
that will enhance public safety communications in our building
We will have a contract with the installer. It was not up for bid since it is GSA contract pricing.
This project requests federal grant funding for a law enforcement or criminal justice technology
related project and may be subject to review and approval by the State Information Technology
(IT) Point of Contact. By utilizing funds for this project, the subrecipient and implementing agency
agree to conform to all state and national standards for technology and information sharing
systems that connect to, and/or interface with state and national systems, and/or reside on the
state Criminal Justice Network (CJNet). These standards include, but are not limited to, the FBI
CJIS Security Policy and any rules, regulations or guidance enacted by the Criminal and Juvenile
Justice Information System (CJJIS) Council under F.S. 943.06.?
Application Ref# 2015-JAGD-1733 Section#2 Page 1 of 2
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N/A.
Answer: Yes
Question: Do the Subrecipient and Implementing agencies understand that this is a cost-
reimbursement agreement for satisfactory performance of eligible activities. Requests
for reimbursement may be submitted quarterly or monthly as designated in the
Financial Section of the agreement? Requests for reimbursement will be processed in
conjunction with receipt and review of programmatic performance reports to
determine successful completion of minimum performance for deliverables as
specified in the agreement.
Answer: Yes
Application Ref# 2015-JAGD-1733 Section#2 Page 2 of 2
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Performance Info:
Performance Reporting Frequency: Monthly
Federal Purpose Area: 001 - Law enforcement programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period. Required for all projects.
Activity Description
Activity: Equipment Purchase
Target Group: Law Enforcement
Geographic Area: Urban
Location Type: Police Department
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Adding the bi-amp will enhance public safety communication within the building
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov Website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Application Ref# 2015-JAGD-1733 Section#3 Page 1 of 4
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
State Purpose Area: E - Equipment Purchases and/or Technology Investments: Includes
activities where equipment purchases or technology investments were
made that improve efficiency and/or cost savings.
Activity Description
Activity: Equipment Purchases and/or Technology Investments
Target Group: Equipment Purchases and/or Technology Investments
Geographic Area: Urban
Location Type: Police Department
Objectives and Measures
Objective: El - Report on JAG funding allocated for equipment and/or technology investments
Measure: Part 1
How much JAG funding has been allocated for equipment purchases and/or
technology investments? Please report in dollars ($).
Goal: $10,000.00
Objective: E2 - Make equipment purchases and/or technology investments
Measure: Part 1
What types of equipment purchases and/or technology investments will be made with
JAG funds? In your response, please list all that apply from the following choices:
Computer-aided Dispatch (CAD), Computers/Mobile Data Terminals, Computer
Software, Emergency Medical Services (EMS), Equipment for Police Cruisers
(including in-car radios and laptops), In-car/On-person Camera Systems.
Goal: Bi-Amp to increase cell phone and radio coverage within the building, increasing
officers and detectives communication with the public.
Measure: Part 2
What types of equipment purchases and/or technology investments will be made with
JAG funds? In your response, please list all that apply from the following choices:
Less-lethal Weapons, Impact Weapons (batons, bean bag shotgun rounds, etc.),
Chemical Weapons (CS gas, pepper spray), Energy Devices (tasers) Lethal
Weapons (firearms); License Plate Readers; Mobile Access Equipment(for example,
aircards for Verizon, Sprint, AT&T, etc.); Radios.
Goal: Mobile Access Equipment- BiAmp to enhance cellular voice and data signal and
public safety frequency
Measure: Part 3
What types of equipment purchases and/or technology investments will be
Application Ref# 2015-JAGD-1733 Section #3 Page 2 of 4
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
made with JAG funds? In your response, please list all that apply from the following
choices:
Security Systems (station or evidence room), Tactical Vests/Body Armor, Undercover
Surveillance Equipment (microphones, video), Vehicles , Video Observation (station,
community, pole cams), Other. Do not select other if your item fits into any of the
categories above. If other, state "other" and specify.
Goal: Other- CellAntenna -fiber based cell phone repeater system to enahance cellular
voice and data signal for all major cell phone carriers and Publice safety frequency.
Objective: E3 -Achieve efficiencies or cost savings as a result of equipment purchases and/or
technology investments.
Measure: Part 1
Describe any efficiencies or cost savings that will be achieved as a result of an
equipment purchase and/or technology investment.
Goal: Technology investment-once installed officers and detectives will be able to use
their phones more frequently and will allow them to work more comfortably.
Application Ref# 2015-JAGD-1733 Section#3 Page 3 of 4
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: If"other"was selected for the geographic area, please describe.
Answer: N/A
Question: If"other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2015-JAGD-1733 Section#3 Page 4 of 4
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 650662615
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $10,000.00 $0.00 $10,000.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $10,000.00 $0.00 $10,000.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2015-JAGD-1733 Section#4 Page 1 of 3
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Budget Narrative:
OCO -
CellAntenna - Cellular fiber based cell phone repeater system to enhance 3G as well as 4G LTE
and AWS cellular voice and data signal for Vrizon, ATT, Sprint and T-Mobile. Includes 800 Mhz
Public Safety frequency and 700 Mhz Public Safety Frequency.
Total Cost- $11, 166. 75
Installatiion, shipping and handling were all included in the quoted price. There was no individual
breakdown of those prices.
Cost in excess of the grant budget will be paid by Aventura Police department.
Application Ref# 2015-JAGD-1733 Section#4 Page 2 of 3
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: $5000.00
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref# 2015-JAGD-1733 Section#4 Page 3 of 3
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section 5: Standard Conditions
Insert Standard Conditions Page here.
Application Ref# 2015-JAGD-1733 Section#5 Page 1 of 1
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office 0;e
f criminal Justice Grants
Signature:
Typed Name and Title:
Date:
Subgrant Recipient
Authorizing Official of Governmental unit
(Commission Cha rman,Mayor,or Designated Representative)
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Implementing Agency
Official,Administrator or Designated Representative
Typed Name of Implementing Agency:
Signature:
Typed Name and Title:
Date:
Application Ref# 2015-JAGD-1733 Section #6 Page 1 of 1
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Insert Certifications and Authorizations here.
Application Ref# 2015-JAGD-1733 Section#7 Page 1 of 1
Contract 2015-JAGD-DADE-13-R1-148
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORAN. M
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, C� ager
DATE: August 13, 2015
SUBJECT: Resolution Appointing Fifth Member to Board of Trustees Police
Officer's Retirement Plan
September 1, 2015 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution appointing
Laurence A. Herrup to fill a vacancy as the fifth member of the Police Officer's
Retirement Plan Board of Trustees.
BACKGROUND
Section 36-23 of the City Code of Ordinances provides that the two members appointed
by the City Commission and the two members selected by the police officers choose a
fifth member of the Board. It also provides that the City Commission shall appoint the
fifth member selected by the other four Board members as a ministerial duty. The
Board took action at the August 13, 2015 meeting to choose Mr. Herrup.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CCO1901-15
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, PROVIDING FOR THE
APPOINTMENT BY THE COMMISSION OF THE FIFTH
MEMBER TO THE BOARD OF TRUSTEES OF THE
POLICE OFFICERS' RETIREMENT PLAN AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 2004-07 established a Police Officers' Retirement
Plan; and
WHEREAS, in accordance with the provisions of Section 36-23 of the City Code
of Ordinances, the fifth member of the Board of Trustees of the Police Officers'
Retirement Plan shall be appointed by the City Commission from a recommendation of
the current members of the Board of Trustees; and
WHEREAS, the Board of Trustees has made recommendation to the City
Commission and the City Commission wishes to provide for the appointment of the fifth
member to the Police Officers' Retirement Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby appoints Laurence A. Herrup to serve
as a member of the Board of Trustees of the City of Aventura Police Officers'
Retirement Plan for a two-year term.
Section 2. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
—
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
City of Aventura Resolution No. 2015-_
Page 2
PASSED AND ADOPTED this 1st day of September, 2015.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY OF AVENTURA, FLORIDA,
ENCOURAGING THE FLORIDA LEGISLATURE TO REMOVE
BARRIERS TO CUSTOMER-SITED SOLAR POWER; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, solar power generates electricity with zero air emissions and no
water use, thereby moving the County, State, and Country to a cleaner and more
sustainable energy future; and
WHEREAS, the State of Florida has enormous potential for rooftop solar power,
but has not yet focused on the realization for such potential; and
WHEREAS, the current law expressly denies citizens and businesses the
freedom to purchase solar power electricity directly from someone other than a power
company; and
WHEREAS, allowing non-utility solar providers to provide solar generated
electricity, through a Power Purchase Agreement (PPA), directly to customers can
remove the upfront cost for solar power systems to homeowners and expand solar
power options to residential and commercial tenants, thereby expanding the choice for
solar power to all Floridians; and
WHEREAS, as a Green Local Government, the Aventura City Commission
would like to express its support of initiatives that support and encourage the use of
solar power;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
City of Aventura Resolution No. 2015-_
Page 2
Section 1. The City Commission of the City of Aventura hereby urges the
Florida Legislature to remove barriers that limit the sale of solar-generated electricity
directly to the customer by anyone other than a power company, so long it does not
preempt municipal ordinances designed to protect the public health, safety and welfare,
complies with utility tax and franchise fee agreements, and does not impede on a
municipality's home rule authority.
Section 2. The City Clerk is hereby directed to transmit an electronic copy of
this Resolution to the Florida Legislature, Board of County Commissioners of Miami-
Dade County, all municipalities in Miami-Dade County, the Miami-Dade County League
of Cities, and the Florida League of Cities.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
PASSED AND ADOPTED THIS 1st day of September, 2015.
City of Aventura Resolution No. 2015-_
Page 3
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: Eric M. Soroka, ICMA-CM, City Manager
FROM: Commissioner Howard Weinberg
DATE: July 8, 2015
SUBJECT: Request for Key to the City for Robert Swedroe
Please place on the Commission Workshop Agenda my request to award the Key to
the City to "Aventura's Architect" Robert Swedroe.
Commission Resolution 2005-62 established the criteria for such an award. Those
criteria include:
Section 3:
A making a valuable contribution in the fields of art, science or public health for the
betterment of the lives of others
B contributions to the enhancement of the quality of life in the City of Aventura
C contributions to the economic development of the City of Aventura
Robert Swedroe meets and exceeds the established criteria and such an award on the
20th Anniversary of Aventura is most appropriate. As the attached list demonstrates,
over the course of the last 40 years, Robert Swedroe has designed over 120 buildings
that are currently standing in our 3.2 square mile city limits. The buildings that Mr.
Swedroe designed comprise the lion's share of the current $9 billion valuation from the
Miami Dade County Property Appraiser and his designs continue to contribute to
Aventura's healthy real estate market and tax base. It is not without a good deal of irony
that we would recognize such accomplishments with a Key to the City given the fact
that at the end of each day the vast majority of our residents use a key to enter their
beautiful Robert Swedroe designed homes.
Robert Swedroe designed Don Soffer's projects throughout the Country Club Drive
circle, Jules Trump's projects on Williams Island, Coscan's projects on Yacht Club
Drive, WCI's Aventura project, and many others.
Robert is also a prolific artist and has had his work exhibited at Art Basel and locally at
the Aventura Turnberry Jewish Center (yet another building that he was involved in
designing).
Recently, Robert Swedroe has worked extensively with former Aventura Commissioner
Bob Diamond on Bob Diamond's project to create an Aventura Historic Museum on the
2nd floor of Government Center once the temporary library moves out. Mr. Swedroe
quite literally has the Aventura blue prints in his files and has been extraordinarily
helpful and generous.
•
AVENTURA PROJECTS
The firm of Robert M. Swedroe Architects and Planners has designed 120 structures in the City of
Aventura. The following is a list of the major projects. This list does not include accessory
structures such as clubhouses, gatehouses, pavilions, etc.
Project Client
BellaMare WCI
Bella Vista Mid-Rise North Turnberry Associates
Bella Vista Mid-Rise South Turnberry Associates
Biscaya at Aventura Turnberry Associates*
Bonavaida at Aventura Turnberry Associates*
Bonaventura at Aventura Turnberry Associates*
Bravura Turnberry Associates*
Coronado Turnberry Associates*
Courtyard Homes Coscan
Crescent Hotel Turnberry Associates
El Dorado Towers at Aventura Turnberry Associates*
Ensenada at Aventura Turn berry Associates*
Flamenco Towers at Aventura Turnberry Associates*
Golden Point at the Waterways Matt Spenadel
Hamptons I at Turnberry Holiday Organization
Harbor Tower Coscan
Harborside Coscan
Harborview Coscan
Landmark Benny Bedzow
Marina Hotel Turnberry Associates
North Tower Hotel Turnberry Associates
One Island Place (North) Coscan
One Island Place (South) Coscan
Point Atlantic I Coscan
Point Atlantic II Coscan
Point Atlantic III Coscan
Point Lifestyle Center Coscan
Point North Tower Coscan
Point South Tower Coscan
Porta Vita Townhouses Turnberry Associates
Portsview at the Waterways Coscan
Terraces at Turnberry Shopco
Turnberry Marina Tower Turnberry Associates
Turnberry Tower North Turnberry Associates
Turnberry Tower South Turnberry Associates
Turnberry Towers Turnberry Associates
Villa Dorada, Aventura Turnberry Associates*
Williams Island 1000 Bldg. Trump Group
Williams Island 2000 Bldg. Trump Group
Williams Island 3000 Bldg. Trump Group
Williams Island 2600 Bldg. Trump Group
Williams Island 2800 Bldg. Trump Group
Williams Island 4000 Bldg. Trump Group
Williams Island 7000 Bldg. WCI
*As Senior Designer with Morris Lapidus
RESOLUTION NO.2005-62
A RESOLUTION OF TILE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, ESTABLISHING CRITERIA FOR
THE AWARD OF KEYS TO THE CITY OF AVENTURA;
APPROVING PROTOTYPE KEY TO THE CITY OF
AVENTURA; PROVIDING FOR IMPLEMENTATION;
PROVIDING FOR EFFECTIVE DATE.
WHEREAS, from time to time, it is appropriate for the Mayor and the City Commission of the
City of Aventura to award or present keys to the City of Aventura(the"City Key")to individuals who are
worthy of special recognition by the City because of their actions or accomplishments; and
WHEREAS,the City Commission desires to establish criteria for the award and presentation of
the City Key,as described herein.
NOW,THEREFORE,IT IS HEREBY RESOLVED BY THE CITY COMMLSSION OF THE
CITY OF AVENTURA,FLORIDA,AS FOLLOWS:
Section 1. Recitals. That the above stated recitals are hereby confirmed and adopted.
Section 2. City Key Prototype. That the prototype or sample of the City Key, which is
depicted on Exhibit "A" attached hereto, is hereby approved for use as the City Key pursuant to the
provisions and procedures provided herein.
Section 3. Award of City Key. That the City Key shall be awarded to those persons,
firms,organizations or entities who have distinguished themselves for public recognition and appreciation
by their achievements or accomplishments, by activities which include but are not limited to, the
following:
a. making of a valuable contribution in the fields of art, science or public
health for the betterment of the lives of others;
b. contributions to the enhancement of the quality of life in the City of
Aventura,county,region, state or nation;
c. contributions to the economic development of the City of Aventura;
d. acts of heroism for which recognition is appropriate;
e. rendering of service to the public;
f. activities which otherwise warrant recognition by award of the City Key.
&0 2.0_1 Procedure. That the procedure for the award of the City Key shall be that
nominees for receipt of the City Key may be suggested by the Mayor or any Commissioner and be placed
on the Agenda of any Commission Workshop meeting for consideration by the City Commission. Final
Resolution No. 2005-62
Page 2
placed on the Agenda of any Commission Workshop meeting for consideration by the City
Commission. Final approval shall be at a regular Commission meeting. Additionally, the Mayor or
the Vice Mayor in the absence or unavailability of the Mayor may, in his or her discretion, from time
to time, award the City Key to persons, firms, organizations, or entities who:
a. clearly meet the criteria of Section 3 of this Resolution; or
b. are dignitaries of Florida local and state government; or
c. are foreign dignitaries who are recognized as valuable allies of the United
States of America;
under those circumstances in which time does not permit presentation of a nomination to the City
Commission at a Workshop or regular meeting.
Section 5. Implementation. That the City Manager is authorized to provide for the
implementation of the policies which are provided for herein and to arrange for the supply and purchase
of the City Keys in accordance with appropriations made within the municipal budget.
Section 6. Effective Date. That this Resolution shall become effective immediately upon
adoption hereof.
The foregoing Resolution was offered by Commissioner Diamond, who moved its adoption. The
motion was seconded by Vice Mayor Joel and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach yes
Commissioner Bob Diamond yes
Commissioner Harry Holzberg yes
Commissioner Michael Stern yes
Commissioner Luz Urbaez-Weinberg yes
Vice Mayor Billy Joel yes
Mayor Susan Gottlieb yes
2
Resolution No. 2005-62
Page 3
PASSED AND ADOPTED this l lth day of October, 2005.
Susan Gottlieb, Mayor
Attest:
f'
4,4_ I C�
ere : M. Soroka M
Ci Clerk i
Approved as to Fo :. d Legal Sufficiency:
jl
City Attorney
3
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Ci 1ana!er
DATE: August 11, 2015
SUBJECT: Disbursement of Police Forfeiture -unds
September 1, 2015 City Commission Meeting Agenda Item 0 I--1
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend funds
from the Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $10,000 for crime prevention
programs, equipment and training from the Police Forfeiture Funds in
accordance with the City Manager's memorandum."
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01899-15
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMO ' • NDUM
TO: Eric M. Soroka, City a -g-r
FROM: even Steinberg, Chi=f of • •lice
DATE: 10 August 2015
SUBJECT: Use of Forfeiture Funds
Florida State Statute 932.704 requires that money resulting from forfeitures be
maintained in a special law enforcement trust fund, and that the funds be
expended only upon request of the Chief of Police to the governing body of the
municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of:
Crime Prevention programs, equipment and training $10,000
Total Expenditure Request: $10,000
I certify that this requested expenditure complies with Florida State Statute
932.704 in that:
1. Funds will be used for an appropriate law enforcement purpose.
2. Funds are not being used as a normal source of revenue for the
Police Department.
3. Funds were not considered in the adoption and approval of the budget
of the Police Department.
Summary
Crime Prevention equipment, programs and training - This is a request to
spend up to $10,000 of forfeiture funds to fund our departmental Crime
Prevention unit. Funds will be used for crime prevention programs, equipment
and training for the upcoming FY 2015-2016. All expenses for FY 2015 — 2016
for the Crime Prevention unit will come out of these approved funds in lieu of the
Operating budget or CIP budget.
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission (ACES Board of Directors)
From Eric M. Soroka, City Manager, ICMA-CM
By: Brian K. Raducci, Finance Director
DATE: August 25, 2015
SUBJECT: Special Purpose Financial Report for ACES FY June 30, 2015
September 1, 2015 City Commission Meeting Agenda Item �S
Recommendation
It is recommended that the City Commission approve the following motion:
"Motion to accept for filing the Special Purpose Financial Report
for the Aventura City of Excellence School for the fiscal year
ended June 30, 2015 and to accept for filing that letter dated
August 20, 2015 attached hereto as Attachment 1."
Background
The Special Purpose Financial Report for ACES was electronically distributed to the
Mayor and Commissioners on August 25, 2015 along with our memorandum. In
addition, a letter dated August 20, 2015 (Attachment 1) from our auditors — Keefe
McCullough was attached to the Commission agenda for your review.
The Rules of the Auditor General, Chapter 10.550, requires that the Report be filed as
an official record at a public meeting. This motion satisfies that requirement. In
addition, the auditors have requested that their letter (Attachment 1) be accepted for
filing with the City Commission.
A representative from Keefe McCullough will be present at the meeting. However, since
the Report is the responsibility of the City, I respectfully request that any questions be
discussed with the City Manager prior to the meeting.
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission (ACES Board of Directors)
THROUGH: Eric M. Soroka, City Manager, ICMA-CM
FROM: Brian K. Raducci, Finance Director
DATE: August 25, 2015
SUBJECT: Aventura City of Excellence School (the "School")
Special Purpose Financial Report
Background
As required by State law and our Charter School Contract with the Miami-Dade County
Public School District, we have prepared the School's financial statements for the fiscal
year ended June 30, 2015 (attached). These statements encompass the School's 12th
year of operations and were audited by Keefe McCullough.
The Report complies with Generally Accepted Accounting Principles (GAAP), which
includes Governmental Accounting Standard Board (GASB) Statement No 34. The
cover reflects that the Report contains the "Special Purpose Financial Report" for the
"Aventura City of Excellence School, a Special Revenue Fund of the City of Aventura,
Florida." As a result, the School's financial operations will be reflected in the City's
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2015,
as well as in this Report.
The key schedules in this Report include the:
1. Statement of Revenues, Expenditures and Change in Fund Balance —
Governmental Fund (page 12), and the;
2. Statement of Revenues and Expenditures Budget and Actual — Special
Revenue Fund, (page 25).
Please note that on page 25, revenue and expenditures (Actual Amounts GAAP Basis
Column), aggregated $8,459,116 and $8,256,465 respectively. The positive net
difference of $202,651 is then added to the beginning fund balance of $1,849,670,
resulted in an ending fund balance of $2,052,321 (page 12 bottom). The increase in fund
balance was primarily due to higher and lower than budgeted revenues and
expenditures, respectively.
Page (2)
Aventura City of Excellence School
Special Purpose Financial Statements
Actual expenditures (on a budgetary basis) totaled $8,256,465 or 97.64% of the total
budget of$8,455,846.
The balance of the Report contains the School's statements and a narrative on a GASB
34 basis. The purpose of the GASB 34 governmental financial statements is to more
closely resemble the financial statements of non-governmental entities. Therefore,
page 8 contains a Statement of Net Position which is reconciled to the Balance Sheet at
the bottom of page 11. Similarly, the Statement of Activities (page 9) reflects a change in
net position which is reconciled to the Statement of Revenues, Expenditures and
Change in Fund Balance of the Governmental Fund at the bottom of page 13.
Whether you look at the School's operations from either a GASB 34 non-governmental
basis (pages 8 — 9) or a traditional governmental basis (pages 10, 12 and 25), the School
continues to operate well both from an educational and financial perspective.
The auditor letter dated August 20, 2015 is also required to be distributed to the City
Commission by generally accepted auditing standards and was therefore attached to
the September 1, 2015 City Commission Meeting Agenda. The Reports contained on
pages 27 — 30 of the Special Purpose Financial Report are required by generally
accepted auditing standards and the Rules of the Auditor General of the State of
Florida. Please note that none of these documents contain any negative comments
about the School or City's operations.
Future Actions
A motion will be placed on the September 1, 2015 agenda, to satisfy the Auditor
General's requirement (Chapter 10.550), that the Financial Reports be filed as an official
record at a public meeting.
Upon your review of this memorandum, please contact the City Manager with any
questions you may have.
Attachment 1
Keefe
McCullough
CPA's+Trusted Advisors
August 20, 2015
To the Honorable Mayor,
Members of the City Commission and City Manager
of the City of Aventura, Florida
Aventura City of Excellence School
Aventura, Florida
We have audited the financial statements of the Aventura City of Excellence School (a special revenue
fund of the City of Aventura, Florida) (the "School"), as of and for the year ended June 30, 2015.
Professional standards require that we provide you with information about our responsibilities under
generally accepted auditing standards and Government Auditing Standards, as well as certain
information related to the planned scope and timing of our audit. We have communicated such
information in our engagement letter to you dated April 27, 2015. Professional standards also require
that we communicate to you the following information related to our audit.
Significant Audit Findings
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The
significant accounting policies used by the School are described in Note 2 to the financial statements.
No new accounting policies were adopted and the application of existing policies was not changed
during the year ended June 30, 2015. We noted no transactions entered into by the School during the
year for which there is a lack of authoritative guidance or consensus. All significant transactions have
been recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and
are based on management's knowledge and experience about past and current events and
assumptions about future events. Certain accounting estimates are particularly sensitive because of
their significance to the financial statements and because of the possibility that future events affecting
them may differ significantly from those expected. The most sensitive estimate affecting the School's
financial statements was:
• Depreciation of capital assets — Depreciation is provided on a straight-line basis over the
respective estimated useful lives ranging from 3 to 25 years. Management has informed us
they used all relevant facts available to them at the time of acquisition to make the best
judgments about depreciation methods and estimated useful lives of capital assets.
We evaluated the key factors and assumptions used by management to develop and report the above
estimate in determining that it is reasonable in relation to the financial statements taken as a whole.
The financial statement disclosures are neutral, consistent and clear.
Difficulties Encountered in Performing the Audit
We encountered no difficulties in dealing with management in performing and completing our audit.
KMCcpa.com I 6550 N Federal Hwy, 4th Floor Fort Lauderdale, FL 33308 Phone: 954.771.0896 Fax: 954.938.9353
Aventura City of Excellence School -2- August 20, 2015
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during
the audit, other than those that are clearly trivial, and communicate them to the appropriate level of
management. We did not identify material misstatements as a result of our audit procedures.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or
auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial
statements or the auditor's report. We are pleased to report that no such disagreements arose during
the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated August 20, 2015.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation
involves application of an accounting principle to the School's financial statements or a determination
of the type of auditor's opinion that may be expressed on those statements, our professional
standards require the consulting accountant to check with us to determine that the consultant has all
the relevant facts. To our knowledge,there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the School's auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses
were not a condition to our retention.
Other Matters
We applied certain limited procedures to the Management's Discussion and Analysis (MD&A) and the
Statement of Revenues and Expenditures-Budget and Actual, which are required supplementary
information (RSI) that supplements the basic financial statements. Our procedures consisted of
inquiries of management regarding the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We
did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
Restriction on Use
This information is intended solely for the use of the City Commission and management of the School
and is not intended to be, and should not be, used by anyone other than these specified parties.
We would be pleased to discuss any questions that you may have.
UUKEEFE McCULLOUGH
1
A Specie
City of Aventura, Florida
Fr.
k
Special Purpose Financial Report
For the Fiscal Year Ended
June 30.2015
_ o
C
FX�FL L EN C ESC 00�'
f�
r
r
Aventura City of Excellence School
(A Special Revenue Fund of the
City of Aventura, Florida)
Basic Financial Statements and
Additional Information
For the Year ended June 30, 2015
Aventura City of Excellence School
Table of Contents
Independent Auditor's Report 1 -2
Management's Discussion and Analysis
(Not covered by Independent Auditor's Report) 3 -7
Basic Financial Statements
Government -wide Financial Statements:
Statement of Net Position 8
Statement of Activities 9
Fund Basic Financial Statements:
Balance Sheet - Governmental Fund 10
Reconciliation of the Balance Sheet of Governmental
Fund to the Statement of Net Position 11
Statement of Revenues, Expenditures and Change in
Fund Balance - Governmental Fund 12
Reconciliation of the Statement of Revenues,
Expenditures and Change in Fund Balance of the
Governmental Fund to the Statement of Activities 13
Notes to Basic Financial Statements 14 -24
Required Supplementary Information (Unaudited)
Statement of Revenues and Expenditures - Budget and Actual — Special
Revenue Fund 25
Notes to Required Supplementary Information 26
Other Independent Auditor's Reports
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of the Financial Statements
Performed in Accordance with Government Auditing Standards 27 -28
Independent Auditor's Report to Management 29 -30
Keefe
McCullough
CPA's +Trusted Advisors
INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor, Members of the City Commission and City Manager
of the City of Aventura, Florida
Aventura City of Excellence School
Aventura, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of the Aventura City of Excellence School, a
special revenue fund of the City of Aventura, Florida (the "School "), as of and for the year ended
June 30, 2015, and the related notes to the financial statements, which collectively comprise the
School's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud
or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free
from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the entity's
preparation and fair presentation of the financial statements in order to design audit procedures that
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation
of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis
for our audit opinions.
KMCcpa.com 1 6550 N Federal Hwy, 4th Floor Fort Lauderdale, FL 33308 Phone: 954.771.0896 Fax: 954.938.9353
Aventura City of Excellence School
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the School, as of June 30, 2015, and the changes in its financial position, for the
year then ended in accordance with accounting principles generally accepted in the United States of
America.
Emphasis of Matter
As discussed in Note 2, the financial statements of the School are intended to present the financial
position and changes in financial position of only the Aventura City of Excellence School, a special
revenue fund of the City of Aventura, Florida, that portion that is attributable to the transactions of the
School. They do not purport to, and do not, present fairly the financial position of the City of Aventura,
Florida, as of June 30, 2015 and its changes in financial position or budgetary comparisons, where
applicable, for the year then ended in conformity with accounting principles generally accepted in the
United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis and the budgetary comparison information, as listed in the
table of contents, be presented to supplement the basic financial statements. Such information,
although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board, who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with auditing
standards generally accepted in the United States of America, which consisted of inquiries of
management about the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an
opinion or provide any assurance on the information because the limited procedures do not provide us
with sufficient evidence to express an opinion or provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated August 20,
2015, on our consideration of the School's internal control over financial reporting and on our tests of
its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the School's internal
control over financial reporting and compliance.
�/,* ma&4W
KEEFE McCULLOUGH
Fort Lauderdale, Florida
August 20, 2015
2
MANAGEMENT'S DISCUSSION
AND ANALYSIS
Aventura City of Excellence School
Management's Discussion and Analysis
June 30, 2015
Our discussion and analysis of the Aventura City of Excellence School's (the "School ") financial
performance provides an overview of the School's financial activities for the fiscal year ended June
30, 2015. Please read it in conjunction with the School's basic financial statements which
immediately follow this discussion.
Overview of the Basic Financial Statements
This discussion and analysis is intended to serve as an introduction to the School's basic financial
statements. The basic financial statements are comprised of three components: 1) government-
wide financial statements, 2) fund financial statements, and 3) the notes to financial statements.
This report also includes required supplementary information intended to furnish additional detail
to support the basic financial statements themselves.
Government -Wide Financial Statements: The government -wide financial statements, which
consist of the statement of net position and the statement of activities, are designed to provide
readers with a broad overview of the School's finances, in a manner similar to a private- sector
business.
The statement of net position presents financial information on all of the School's assets, liabilities,
and deferred inflows /outflows of resources, with the difference reported as net position. Over
time, increases or decreases in net position may serve as a useful indicator of whether the School's
financial position is improving or deteriorating. However, as a governmental entity, the School's
activities are not geared toward generating profit as are the activities of commercial entities.
Other factors such as the safety at the School and quality of education, must be considered in order
to reasonably assess the School's overall performance.
The statement of activities presents information and shows how the School's net position changed
during the most recent fiscal year. All changes in net position are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus, revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods.
Fund Financial Statements: A fund is a grouping of related accounts that is used to maintain
control over resources that have been segregated for specific activities or objectives. The School
has only one (1) category of funds - governmental funds.
Governmental funds are used to account for essentially the same functions reported as
governmental activities in the government -wide financial statements. However, unlike the
government -wide financial statements, governmental fund financial statements focus on near -term
inflows and outflows of spendable resources, as well as on balances of spendable resources
available at the end of the fiscal year. Such information may be useful in assessing the School's
near -term financing requirements.
Because the focus of governmental funds is narrower than that of the government -wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government -wide financial statements.
By doing so, readers may better understand the long -term impact of the School's near -term
financing decisions. Both the governmental fund balance sheet and the governmental fund
statement of revenues, expenditures and change in fund balance provide a reconciliation to
facilitate this comparison between the governmental fund and governmental activities.
3
Aventura City of Excellence School
Management's Discussion and Analysis
June 30, 2015
Notes to the Basic Financial Statements: The notes provide additional information that is essential
to a full understanding of the data provided in the government -wide and fund financial statements.
Required Supplementary Information: In addition to the basic financial statements and
accompanying notes, this report also presents certain required supplementary information
concerning the School's adopted budget to actual results.
Government -Wide Financial Analysis
As noted earlier, net position over time, may serve as a useful indicator of financial position. The
following table presents a comparative analysis of the condensed government -wide statements of
net position:
Aventura City of Excellence School
Net Position
2015 2014
Assets:
Current assets $ 21788,328 $ 21660,664
Capital assets, net of depreciation 11738,588 11852,628
Total assets 41526,916 41513,292
Liabilities:
Current liabilities 751,686 822,924
Noncurrent liabilities 47.039 35.789
Total liabilities 798,725 858,713
Net Position:
Net investment in capital assets 11738,588 11852,628
Unrestricted 1.989.603 1.801.951
Variance
$ 127,664
(114,040)
13,624
(71,238)
11,250
(59,988)
(114,040)
14-7 GCI
Total net position $ 31728,191 $ 31654,579 $ 73,612
Current assets increased mainly due to an increase in pooled cash, cash equivalents and
investments. Capital assets, net of depreciation, decreased due to the net effect of depreciation
expense over new capitalized equipment. The decrease in total liabilities is due to the short term
effect of year -end accounts payable and accrued expenses.
Resources that are subject to external restrictions on how they may be used are classified as
restricted assets. As of June 30, 2015 and 2014, the School had no restricted assets. The remaining
unrestricted balance may be used in any of the School's ongoing operations.
Cl
Aventura City of Excellence School
Management's Discussion and Analysis
June 30, 2015
The following table presents comparative information of the condensed government -wide
statements of changes in net position:
Aventura City of Excellence School
Change in Net Position
Revenues:
General revenues and transfers
Program revenues:
Charges for services
Operating grants and contributions
Capital grants and contributions
Total revenues
Expenses:
Instruction
Instructional media services
Operation of facility
School administration
Pupil transportation services
Community services
Total expenses
Change in net position
*)nl q *)nl A \ /arianrP
$ 71010,196 $ 61717,474 $ 292,722
6311157
6511496
(20,339)
343,556
324,820
18,736
4741207
549,831
(75,624)
81459,116
81243,621
215,495
51121,226
51201,083
(79,857)
66,231
81,356
(15,125)
11682,538
11741,053
(58,515)
11176,029
11018,714
157,315
193,400
183,600
91800
146,080
1821732
(36,652)
81385,504
81408,538
(23,034)
$ 731612
$ (164,917) $
238,529
• General revenues increased approximately 4% primarily due to the State Legislature
increase in funding for education. In addition, the departmentalization of the fourth grade
increased the School's capacity by 12 students (from 996 to 1,008) in the 2014/15 school
year.
• Capital grants and contributions decreased primarily due to the available funding from the
Miami -Dade County School Board. However, the School continued its plan to replace
computers and servers, upgrade network switches and routers, replace AV equipment and
smartboards, modernize the phone system and expand the mobile classroom.
• Total expenses remained at approximately $ 8.4 million while maintaining a step increase in
salaries based on the revised pay plan and the service awards based on years of service.
The total number of employees was 92 full -time and 9 part -time. Six part -time positions
were eliminated when the After - School Programs were outsourced to a private company
and one instructional technology teacher was added. The School continued to maximize
the use of technology embedded in classroom instruction as well as in a lab setting.
0
Aventura City of Excellence School
Management's Discussion and Analysis
June 30, 2015
Financial Analysis of the School's Funds
As noted earlier, the School uses fund accounting to maintain control over resources that have
been segregated for specific activities or objectives. The focus of the School's governmental funds
is to provide information on near -term inflows, outflows and balances of spendable resources.
Such information is useful in assessing the School's financing requirements. In particular, assigned
fund balance may serve as a useful measure of the School's net resources available for spending at
the end of the fiscal year.
As of the end of fiscal year 2014/15 the School's governmental fund reported ending fund balance
of $ 2,052,321. The fund balance assigned and available for spending at the School's discretion is
$ 2,042,855. These funds will be available for the School's future ongoing operations. The fund
balance increased by $ 202,651 from the prior year.
Budgetary Highlights
This year a great deal of time and effort was expended on professional development and
curriculum alignment based on Florida's State Standards formally referred to as Common Core,
increasing parental involvement, integration of science, technology, engineering and math
(STEAM), intramural and competitive sport programs and identifying and working with at -risk
students. This year we maintained and expanded all our present academic programs with an
emphasis on professional development and implementation related to the Florida State Standards.
Capital Assets and Debt Administration
As of June 30, 2015, the School had an investment in capital assets of $ 1,738,588. This amount is
net of accumulated depreciation of $ 956,141. This amount represents a net decrease of $ 114,040
or 6.2 %.
The School has no outstanding debt.
Economic Factors
Facts, decisions or conditions that are expected to have a significant effect on the financial position
or results of operations of the School in fiscal year 2015/16 include the following:
• The 2015/16 school year represents the 13th year of operations of the school. Our past
has shown that we can continue to operate a high performing school provides a quality
education for our students, within the school -based revenues. We have also been
fortunate to have involved parents in fund-raising activities for school improvements.
The following items represent important highlights:
• The school will increase enrollment by 12 students this upcoming year. The school's
capacity enrollment will increase from 1,008 to 1,020 students for the 2015/16 school
year.
Aventura City of Excellence School
Management's Discussion and Analysis
June 30, 2015
• Teacher salary increases will reflect a new performance pay plan in accordance with
Florida Statute 1012.22, rewarding teachers who are rated effective and highly
effective.
• An English language arts teacher was added to the middle school staff. This will reduce
class sizes and enable teachers to teach a five period day instead of the current six
periods.
• In order to comply with National Food Lunch Program guidelines, revenues and
expenditures associated with the lunch program are required to be included in the
school's budget and collected by the school. This increased the budget by $ 200,000.
Previously the vendor selected by CSUSA collected the revenues and paid its own
expenses.
• Funds have been budgeted to provide for computer replacements and expanding the
use of laptops in the classroom.
• Reserve funds were not utilized to balance the budget.
The overall budget increased by 5.8% or $ 493,276, largely due to including the cost of food
services in the budget, the addition of one new position, workers' compensation and employee
salary increases. The budget includes funding for lease payments to the Debt Service Fund to pay
annual costs associated with the long term debt borrowed for the construction of the elementary
school wing. Based on proposals submitted at the State level the FTE revenues are conservatively
expected to increase by 2 %.
Requests for Information
This financial report is designed to provide a general overview of the Aventura City of Excellence
School's finances for all those with an interest. If you should have any questions pertaining to the
information presented in this report or would like additional information, please contact the
Finance Director at the City of Aventura, 19200 West Country Club Drive, Aventura, Florida 33180.
7
BASIC FINANCIAL
STATEMENTS
Aventura City of Excellence School
Statement of Net Position
June 30, 2015
Current Assets:
Cash, cash equivalents, and investments
Due from other governments
Prepaid expenses
Total current assets
Noncurrent Assets:
Capital assets, net of accumulated depreciation
Total assets
Current liabilities:
Accounts payable
Accrued expenses
Compensated absences
Total current liabilities
Noncurrent liabilities:
Compensated absences
Total noncurrent liabilities
Total liabilities
Commitments and Contingencies (Note 6)
Net Position:
Net investment in capital assets
Unrestricted
Total net position
Governmental
Activities
$ 21743,033
35,829
9,466
2,788,328
1,738,588
177,511
558,496
15,679
751,686
47,039
47,039
798,725
1,738,588
1,989,603
$ 31728,191
The accompanying notes to basic financial statements are an integral part of these statements.
8
Aventura City of Excellence School
Statement of Activities
For the Year Ended June 30, 2015
The accompanying notes to basic financial statements are an integral part of these statements.
9
Governmental
Activities
Program Revenues
Net Revenue
Charges
Operating Capital
(Expense) and
for
Grants and Grants and
Change in
Expenses Services
Contributions Contributions
Net Position
Functions /Programs:
Instruction
$ 51121,226 $ -
$ 120,580 $ -
$ (51000,646)
Instructional media services
661231 -
- -
(66,231)
Operation of facility
116821538 3721803
871908 4741207
(747,620)
School administration
111761029 -
- -
(11176,029)
Pupil transportation services
1931400 -
1351068 -
(58,332)
Community services
1461080 2581354
- -
1121274
Total governmental
activities
$ 81385,504 $ 6311157
$ 343,556 $ 4741207
(61936,584)
General revenues:
FTE nonspecific revenues
616541247
Miscellaneous income
2481957
Investment earnings
61992
Transfers from other funds of the
City
1001000
Total general
revenues and transfers
710101196
Change in net position
731612
Net position, July 1, 2014
316541579
Net position, June 30, 2015
$ 31728,191
The accompanying notes to basic financial statements are an integral part of these statements.
9
Aventura City of Excellence School
Balance Sheet - Governmental Fund
June 30, 2015
Assets:
Cash, cash equivalents and investments
Due from other governments
Prepaid expenditures
Total assets
Liabilities:
Accounts payable
Accrued expenses
Total liabilities
Commitments and Contingencies (Note 6)
Fund Balance:
Nonspendable
Assigned
Total fund balance
Total liabilities and fund balance
Special
Revenue
Fund
$ 21743,033
35,829
9,466
$ 21788,328
$ 177,511
558,496
736,007
9,466
2,042,855
2,052,321
$ 21788,328
The accompanying notes to basic financial statements are an integral part of these statements.
10
Aventura City of Excellence School
Reconciliation of the Balance Sheet - Governmental Fund
to the Statement of Net Position
June 30, 2015
Total Fund Balance - Governmental Fund
Amounts reported for governmental activities in the
Statement of Net Position are different because:
Capital assets used in governmental activities are not
financial resources; and therefore, are not reported in
the governmental fund:
Cost of capital assets is
Accumulated depreciation is
Long -term liability which is not due and payable in
the current period; and therefore, is not reported in
the governmental fund:
Compensated absences
Net Position of Governmental Activities
$ 21694,729
(956,141)
I
2,052,321
1,738,588
(62,718)
$ 31728,191
The accompanying notes to basic financial statements are an integral part of these statements.
11
Aventura City of Excellence School
Statement of Revenues, Expenditures and
Change in Fund Balance - Governmental Fund
For the Year Ended June 30, 2015
Total revenues 8,359,116
Expenditures:
Special
Current:
Revenue
Instruction
Fund
Revenues:
66,231
Federal sources
$ 97,805
State sources
71384,102
Local sources
870,217
Investment earnings
61992
Total revenues 8,359,116
Expenditures:
Current:
Instruction
51121,226
Instructional media services
66,231
Operation of facility
114211194
School administration
11161,030
Pupil transportation services
1931400
Community services
1461080
Capital outlay
147,304
Total expenditures 81256,465
Excess of revenues over expenditures 102,651
Other Financing Sources:
Transfers from other funds of the City 100,000
Total other financing sources 100,000
Net change in fund balance 202,651
Fund Balance, July 1, 2014 11849,670
Fund Balance, June 30, 2015 $ 21052,321
The accompanying notes to basic financial statements are an integral part of these statements.
12
Aventura City of Excellence School
Reconciliation of the Statement of Revenues,
Expenditures and Change in Fund Balance —
Governmental Fund to the Statement of Activities
For the Year Ended June 30, 2015
Net Change in Fund Balance - Total Governmental Fund
Amounts reported for governmental activities in the
Statement of Activities are different because:
The governmental fund reports capital outlays as
expenditures; however, in the Statement of Activities
these costs are allocated over their estimated useful
lives as provision for depreciation:
Cost of capital assets
Current year provision for depreciation
Some revenues and expenses reported in the
Statement of Activities are not reported in the
governmental fund because they have no effect on
current financial resources:
Change in compensated absences payable
Change in Net Position of Governmental Activities
$ 202,651
17,277
(131,317)
(14,999)
$ 73,612
The accompanying notes to basic financial statements are an integral part of these statements.
13
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 1- Organization and Operations
Aventura City of Excellence School (the "School "), is a special revenue fund of the City of Aventura,
Florida (the "City "). The School commenced operations in August 2003 in the City and offers
classes for kindergarten through eighth grade with a capacity enrollment of 1,008 for the year
ended June 30, 2015. The School is funded from public funds based on enrollment and can also be
eligible for grants in accordance with state and federal guidelines, including food service and capital
outlay. The School can accept private donations and the City can incur debt for the operation of
the School.
Note 2 - Summary of Significant Accounting Policies
A summary of the School's significant accounting policies is as follows:
Reporting entity: The School operates under a charter granted by the sponsoring school district,
the Miami -Dade County Public School District (the "District "). The current charter is effective until
June 30, 2018 but provides for a renewal of up to 15 years by mutual agreement of both parties. In
2005, the School amended the charter to include grades six through eight. In 2012, the School
amended the charter to increase the School capacity from 972 to 1032 over five years commencing
with the fiscal year 2012/2013. At the end of the term of the charter, the District may choose not
to renew the charter under grounds specified in the charter in which case the District is required to
notify the School in writing at least 90 days prior to the charter's expiration. During the term of the
charter, the District may also terminate the charter for good cause as defined.
The School is owned and operated by the City, is part of the City's government and is not a
separate legal entity or otherwise organized apart from the City. The City was incorporated in
November 1995. The City operates under a Commission - Manager form of government. In
accordance with Chapter 10.850, Rules of the Auditor General of the State of Florida, the School is
required to prepare special purpose financial statements. Section 10.855(4) states that the special
purpose financial statements should present the charter school's financial position including the
charter school's current and capital assets and current and long -term liabilities, and net position;
and the changes in financial position. The financial statements contained herein present only the
operations of the School and do not purport to, and do not, present the financial position and
changes in financial position of the City. Only capital assets acquired with School revenues are
reported. The facility used by the School is owned by the City and the capital assets and related
debt for the facilities are not included in this report.
Basis of presentation: Based on the guidance provided in the American Institute of Certified Public
Accountants, Audit and Accounting Guide — Audits of State and Local Governments and the
provisions of Section 228.056(9), Florida Statutes, the School is presented as a governmental
organization for financial statement reporting purposes.
Government -wide financial statements: The School's basic financial statements include both
government -wide (reporting the School as a whole) and fund financial statements. Both the
government -wide and fund financial statements categorize primary activities as either
governmental or business -type. All of the School's activities are classified as governmental
activities.
In the government -wide statement of net position, the governmental activities column is reported
on a full accrual, economic resource basis, which recognizes all current and noncurrent assets and
all current and noncurrent liabilities. The School's net position is reported in three (3) categories:
net investment in capital assets; restricted; and unrestricted.
14
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 2 - Summary of Significant Accounting Policies (continued)
The government -wide statement of activities reports both the gross and net cost of each of the
School's functions. The net costs, by function, are supported by general revenues. The statement
of activities reduces gross expenses by related program revenues. Program revenues must be
directly associated with the function. Operating grants include operating specific and discretionary
grants while the capital grants column reflects capital- specific grants.
Fund financial statements: The School's accounts are organized on the basis of funds. The
operations of the fund is accounted for with a separate set of self - balancing accounts that comprise
its assets, liabilities, equity, revenues and expenditures.
The Charter School Special Revenue Fund is a governmental fund type and is used to account for all
of the School's financial transactions.
Measurement focus and basis of accounting:
Basis of accounting refers to the point at which revenues or expenditures /expenses are recognized
in the accounts and reported in the basic financial statements. It relates to the timing of the
measurements made regardless of the measurement focus applied. Governmental funds use the
current financial resources measurement focus and the government -wide statement uses the
economic resources measurement focus.
Governmental activity in the government -wide financial statements is presented on the accrual
basis of accounting. Revenues are recognized when earned and expenses are recognized when a
liability is incurred.
The governmental fund financial statements are presented on the modified accrual basis of
accounting under which revenue is recognized in the accounting period in which it becomes
susceptible to accrual (i.e., when it becomes both measurable and available). Revenues susceptible
to accrual include FTE nonspecific revenue, transportation funds, capital grant funds, operating
grants and contributions and investment earnings. Intergovernmental revenues are recognized
when all eligibility requirements have been met, if available. "Measurable" means the amount of
the transaction can be determined and "available" means collectible within the current period or
soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the
School considers revenues to be available if they are collected within two (2) months of the end of
the current fiscal year. Expenditures generally are recorded when a liability is incurred. However,
expenditures related to compensated absences are recorded only when paid from expendable
available financial resources.
Capital assets: Capital assets purchased or acquired with an original cost of $ 5,000 or more are
capitalized at historical cost or estimated historical cost and are reported in the government -wide
financial statement. Donated capital assets are valued at the estimated fair market value as of the
date received. Additions, improvements and other capital outlays that significantly extend the
useful life of an asset are capitalized and depreciated over the remaining useful lives of the related
capital assets. Other costs incurred for repairs and maintenance are expensed as incurred.
Capital assets, which include equipment acquired with state shared revenues are reported in the
government -wide financial statements.
Depreciation on leasehold improvements and equipment is provided on the straight -line basis over
the respective estimated useful lives ranging from 15 to 25 years and 3 to 10 years, respectively.
15
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 2 - Summary of Significant Accounting Policies (continued)
Within governmental funds, amounts incurred for the acquisition of capital assets are reported as
fund expenditures. Depreciation expense is not reported within the governmental fund financial
statements.
Deferred outflows /inflows of resources: In addition to assets, the statement of financial position
will sometimes report a separate section for deferred outflows of resources. This separate
financial statement element, deferred outflows of resources, represents a consumption of net
position that applies to a future period(s) and so will not be recognized as an outflow of resources
(expense /expenditure) until then. The School does not have any items that qualify for reporting in
this category.
In addition to liabilities, the statement of financial position will sometimes report a separate
section for deferred inflows of resources. This separate financial statement element, deferred
inflows of resources, represents an acquisition of net position that applies to a future period(s) and
so will not be recognized as an inflow of resources (revenue) until that time. The School does not
have any items that qualify for reporting in this category.
Unearned revenue: Unearned revenue arises when the School receives resources before it has a
legal claim to them.
Net position classifications:
Government -wide financial statements:
Net position is displayed in three (3) components:
• Net investment in capital assets - consists of capital assets net of accumulated depreciation
and reduced by the outstanding balances of any bonds or other borrowings that are
attributable to the acquisition, construction or improvement of those assets.
• Restricted - consists of net position with constraints placed on their use either by: 1)
external groups such as creditors, grantors, contributors or laws or regulations of other
governments, or 2) imposed by law through constitutional provisions or enabling legislation.
There are no restricted net assets as of the year -end.
• Unrestricted — indicates that portion of net position that is available to fund future
operations and that do not meet the definition of "restricted" or "net investment in capital
assets ".
Fund balance classifications:
Fund financial statements: The School follows the provisions of Governmental Accounting
Standards Board ( "GASB ") Statement No. 54, Fund Balance Reporting and Governmental Fund Type
Definitions. This statement requires that governmental fund financial statements present fund
balances based on classifications that comprise a hierarchy that is based primarily on the extent to
which the School is bound to honor constraints on the specific purposes for which amounts in the
respective governmental funds can be spent.
16
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 2 - Summary of Significant Accounting Policies (continued)
The following classifications describe the relative strength of the spending constraints:
• Nonspendable Fund Balance — amounts that are not in spendable form (such as prepaid
items) or are legally or contractually required to be maintained intact. The School has
classified $ 9,466 of prepaid items as being nonspendable as these items are not expected
to be converted to cash.
• Restricted Fund Balance — amounts that are constrained to specific purposes by external
providers (such as grantors, creditors, etc.) or imposed by law through constitutional
provisions, or by enabling legislation.
• Committed Fund Balance — amounts constrained to specific purposes by formal action of
the government's highest level of decision making. The City Commission is the highest
level of decision — making authority for the government and School that can, by adoption of
an ordinance prior to the end of the fiscal year, commit fund balance. Once adopted, the
limitation imposed by the ordinance remains in place until a similar action is taken (the
adoption of another ordinance) to remove or revise the limitation.
• Assigned Fund Balance — amounts the School intends to use for a specific purpose but are
neither restricted nor committed. Assignments can be made by the City Manager, which
the City Commission Members, by resolution, delegated such authority at their direction.
The School has a total of $ 2,042,855 in Assigned Fund Balance.
• Unassigned Fund Balance — amounts that have not been assigned to other funds and that
have not been restricted, committed, or assigned to specific purposes within the general
fund. Positive amounts are only reported in the General Fund.
The School uses restricted amounts first when both restricted and unrestricted fund balance is
available unless there are legal documents /contracts that prohibit doing this, such as in grant
agreements requiring dollar for dollar spending. Additionally, the School would first use committed
fund balance, followed by assigned fund balance when expenditures are incurred for purposes for
which amounts in any of the unrestricted fund balance classifications could be used.
Encumbrances: Encumbrance accounting, under which purchase orders, contracts and other
commitments for the expenditure of funds are recorded in order to reserve that portion of the
applicable appropriation, is employed as an extension of formal budgetary integration.
Encumbrances are recorded at the time a purchase order or other commitment is entered into.
Encumbrances outstanding at year -end represent the estimated amount of expenditures which
would result if unperformed purchase orders and other commitments at year -end are completed.
Encumbrances lapse at year -end; however, the City and School generally intends to honor purchase
orders and other commitments in process. As a result, encumbrances outstanding at year -end are
re- appropriated in the next fiscal year and are therefore presented as committed or assigned fund
balance for the subsequent year.
At June 30, 2015, there were no encumbrances outstanding.
17
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 2 - Summary of Significant Accounting Policies (continued)
Deposits and investments: The School's cash, cash equivalents, and investments are maintained
by the City in a pooled account for all funds. This enables the City to invest large amounts of idle
cash for short periods of time and to optimize earnings potential. Cash, cash equivalents, and
investments represent the amount owned by the Charter School Special Revenue Fund. The City is
responsible for all risks related to the School's cash, cash equivalents, and investments. These risks
and the City's related policies are disclosed in the Note 3.
Post - retirement benefits: The City of Aventura provides post - employment healthcare coverage,
including medical and dental benefits, to eligible individuals which consist of an implicit subsidy.
The estimated liability is recorded in the financial statements of the City. No amount is allocated to
the Charter School Special Revenue fund since the amount is deemed insignificant by management
as of June 30, 2015.
Compensated absences: The School's sick leave policy is to permit employees to accumulate
earned but unused sick pay benefits. Upon termination, sick pay is paid out between 0 -50% based
on length of service, and other applicable limits. The School's vacation policy is that earned
vacation is cumulative although limited to certain maximums based on length of service.
Accumulated compensated absences are recorded in the government -wide financial statements
when earned. Expenditures for accumulated compensated absences have been recorded in the
governmental fund only if they have matured, (e.g., resulting from employee resignations,
terminations or retirements).
State funding (primary source of revenue): Student funding is provided by the State of Florida
through the School Board of Miami -Dade County, Florida. In accordance with the Charter
Agreement, the School Board retains 2% as an administrative fee. This funding is received on a pro
rata basis over the twelve -month period and is adjusted for changes in full -time equivalent student
population. After review and verification of Full -Time Equivalent ( "FTE ") reports and supporting
documentation, the Florida Department of Education may adjust subsequent fiscal period
allocations of FTE funding for prior year's errors disclosed by its review as well as to prevent the
statewide allocation from exceeding the amount authorized by the State Legislature. Normally,
such adjustments are reported in the year the adjustments are made.
Interfund transfers: Other financing sources include $ 100,000 in revenue from the Intersection
Safety Camera Program. These funds were transferred from the City's general fund to assist in the
support of general operations of the School.
Use of estimates: The preparation of financial statements in conformity with accounting principles
generally accepted in the United States of America requires management to make estimates and
assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could
differ from those estimates.
Date of management review: Subsequent events were evaluated by management through August
20, 2015, which is the date the financial statements were available to be issued.
Note 3 — Deposits and Investments
As discussed in Note 2, the School's cash, cash equivalents, and investments are maintained by the
City in a pooled account for all funds.
W
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 3 — Deposits and Investments (continued)
Deposits: The City's custodial credit risk policy is in accordance with Florida Statutes. Florida
Statutes authorize the deposit of City funds in demand deposits or time deposits of financial
institutions approved by the State Treasurer. These are defined as public deposits. All City public
deposits are held in qualified public depositories pursuant to Chapter 280, Florida Statutes, "Florida
Security for Public Deposits Act." Under the act, all qualified public depositories are required to
pledge eligible collateral having a market value equal to or greater than the average daily or
monthly balance of all public deposits times the depository's collateral pledging level. The collateral
pledging level may range from 50% to 125% depending upon the depository's financial condition
and the length of time that the depository has been established. All collateral must be deposited
with the State Treasurer. Any losses to public depositors resulting from insolvency are covered by
applicable deposit insurance, sale of securities pledged as collateral and, if necessary, assessment
against other qualified public depositories of the same type as the depository in default. The City's
bank balances were insured either by the federal depository insurance corporation or collateralized
in the bank's participation in the Florida Security for Public Deposits Act.
The Florida SBA Pool is not a registrant with the Securities and Exchange Commission ( "SEC ");
however, its board has adopted operating procedures consistent with the requirements for a 2a -7
fund. The SBA investments are hereinafter referred to as "Florida PRIME ". For the Florida PRIME, a
2a7 -lil<e pool, the value of the City's position is the same as the value of the pool shares and is
recorded at amortized cost. At June 30, 2015, the School's investment share in the Florida PRIME
was that of approximately $ 945,000. The SBA is governed by Chapter 19 -7 of the Florida
Administrative Code. These rules provide guidance and establish the general operating procedures
for the administration of the SBA. Additionally, the Office of the Auditor General of the State of
Florida performs the operational audit of the activities and investments of the SBA. The SBA
accounts are not subject to custodial credit risk as these investments are not evidenced by
securities that exist in physical or bank entry form.
Investments: On July 8, 2014, the City re- adopted Chapter 6.6 of the Administrative Policy and
Directives and Procedures Manual, entitled "Investments Objective and Parameters," as the City's
Investment Policy for the management of Public Funds ( "the policy "). The policy was created in
accordance with Section 218.415, Florida Statutes. The policy applies to all investments held and
controlled by the City, with the exception of a defined benefit pension plan and debt issuance
where there are other existing policies or indentures in effect for the investment of related funds.
The City's policy for investments other than pension plan and debt issuance is summarized herein.
The Finance Director has responsibility for the type of investments the City makes. The investment
policy establishes permitted investments, asset allocation, issuer limits, credit rating requirements
and maturity limits to protect the City's assets. All investment securities are held by a Trust
custodian, and are managed by financial advisors. In general, the City's policy allows to invest in the
following: (1) securities and obligations of the United States and its agencies; (2) non - negotiable
interest bearing time deposits or savings accounts provided that such deposits are secured by
collateral as prescribed by the Florida Security for Public Deposits Act, Chapter 280, Florida
Statutes; (3) repurchase agreements collateralized by full or general faith and credit obligations of
the U. S. Government or Agency securities; (4) the Florida Local Government Surplus Funds Trust
Fund "SBA "; (5) intergovernmental investment pools authorized pursuant to the Florida Interlocal
Cooperation Act, provided by Section 163.01, Florida Statutes, and provided that such funds
contain no derivatives; (6) money market mutual funds - registered investment companies with the
highest credit quality rating; (7) commercial paper of any U.S. company; (8) corporate notes; (9)
asset backed securities issued by corporations organized and operating within the United States or
by depository institutions licensed by the United States; and (10) taxable /tax exempt municipal
bonds.
19
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 3 — Deposits and Investments (continued)
As of June 30, 2015, the School's allocation of cash, cash equivalents and investments consisted of
the following:
Deposits and money marl<et funds
with financial institutions
$ 946,903
State Board of Administration -
to this risl< using the
SBA, Florida PRIME
945,352
U.S. Treasury bills
259,675
Corporate and other bonds
212,967
U.S. Government obligations
1721202
U.S. Sponsored agencies
921253
Mortgage and asset bacl<ed securities
90,687
Municipal obligations
111734
Commercial paper
10,860
Petty cash
400
and Interest Rate Risk
$ 21743,033
Interest rate risk - The City's policy is to limit its exposure to fair value losses arising from changes
in interest rates by structuring the investment portfolio so that securities mature to meet cash
requirements for ongoing operations, thereby avoiding the need to sell securities on the open
marl<et prior to maturity, and investing operating funds primarily in shorter -term securities, money
marl<et mutual funds or similar investment pools.
This is the risl< that changes in marl<et interest rates will adversely affect the fair value of an
investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its
fair value to changes in marl<et interest rates. The City's policy is that unless matched with specific
cash flow, the City will not directly invest in securities maturing more than seven (7) years from the
date of purchase. Because of inherent difficulties in accurately forecasting cash flow requirements,
a portion of the portfolio should be continuously invested in readily available funds to ensure that
proper liquidity is maintained to meet ongoing obligations.
Information about the exposure
of the School's debt -type
investments
to this risl< using the
segmented time distribution model is as follows:
Time to
Maturity (in Years)
Greater
Summary of Investments
Fair
Less Than
1 -5
6 -10 than
and Interest Rate Risk
Value
1 Year
Years
Years 10 Years
State Board of Administration -
SBA, Florida PRIME
$ 945,352
$ 945,352
-
U.S. Treasury bills
2591675
811049
1781626
- -
Corporate and other bonds
2121967
551336
1571631
- -
U.S. Government obligations
1721202
371770
1341432
- -
U.S. Sponsored agencies
921253
161268
611059
101710 41216
Mortgage and asset backed
securities
901687
-
901687
- -
Municipal obligations
111734
31259
81475
- -
Commercial paper
101860
101860
-
- -
Total
$ 11795,730
$ 11149,894 $
630,910 $
10,710 $ 41216
20
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 3 — Deposits and Investments (continued)
Credit Risk - Generally, credit risk is the risk that an issuer of a debt -type investment will not fulfill
its obligation to the holder of the investment. This is measured by assignment of a rating by a
nationally- recognized rating organization. The City's investment policy provides strict guidelines
and limits investments to highly rated securities with minimum ratings of A (long term securities),
A -1/P -1 (short term securities), and AAAm (money market mutual funds). The Finance Director
shall determine the appropriate action for any investment held that is downgraded below the
minimum rating by one or more rating agencies. U.S. Government securities or obligations
explicitly guaranteed by the U.S. Government are not considered to have credit risk exposure.
The School's portfolio is rated by Standard & Poor's as follows:
Rating
Fair
Value
AAA
$ 126,597
AAAm
945,352
AA+
525,755
AA
21,568
AA-
27,233
A -1+
23,624
A -1
10,860
A+
38,649
A
60,617
A-
15,475
$ 11795,730
Concentration - The City's policy is to maintain a diversified portfolio to minimize the risl< of loss
resulting from concentration of assets in a specific issuer. Specific limits have been established
which limit the percentage of portfolio assets that can be invested with a specific issuer. GASB
Statement No. 40, Deposit and Investment Risk Disclosures, requires disclosure when the
percentage is 5% or more in any one issuer. Investments issues or explicitly guaranteed by the U.S.
government and investments in mutual funds, external investments pools, or other pooled
investments are excluded from this requirement. At June 30, 2015, the School had no investments
in any one issuer, amounting to 5% or more, requiring disclosure under GASB No. 40.
Custodial credit risk - For an investment, custodial credit risl< is the risl< that, in the event of the
failure of the counterparty (e.g., brol<er- dealer) to a transaction, a government will not be able to
recover the value of its investment or collateral securities that are in the possession of another
party. The City's investment policy requires securities, with the exception of certificates of deposit,
to be registered in the City's name and held with a third party custodian.
Foreign credit risk - For an investment, foreign credit risl< is the risl< that fluctuations in currency
exchange rates may affect transactions conducted in currencies other than U.S. dollars and the
carrying value of foreign investments. The City is not exposed to foreign credit risl<.
21
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 4 —Capital Assets
A summary of changes in governmental capital assets is as follows:
Balance Balance
July 1, June 30,
2014 Additions Deletions 2015
Leasehold improvements $ 21223,897 $ - $ - $ 21223,897
Equipment 5861608 171277 (133,053) 4701832
Less: accumulated depreciation 9571877 1311317 (133,053) 9561141
$ 11852,628 $ (1141040) $ - $ 11738,588
The provision for depreciation for the year ended June 30, 2015 amounted to approximately
$ 131,000. The School allocated depreciation to operation of facility.
Note 5 - Long -Term Liabilities
The following is a summary of long -term liabilities for fiscal year ended June 30, 2015:
Amount Due
Balance Balance Within One
July 1, June 30, Year
2014 Increases Decreases 2015 (Estimate)
Compensated absences $ 47,719 $ 36,737 $ (21,738) $ 621718 $ 151679
Note 6 - Commitments and Contingencies
Management contract: The City has a contract with Charter Schools USA, Inc. ( "CSUSA ") for
administrative and educational management services for the operations of the School. All staff of
the School, except the principal, two assistant principals (dean of discipline & operations and dean
of curriculum) and a custodian, are employees of CSUSA. Total fees paid to the management
company for fiscal year 2014/15 were approximately $ 280,000. The majority of other reimbursed
expenditures by the City to CSUSA relate to teachers' salaries and benefits.
The current agreement with CSUSA will expire on June 30, 2018. This agreement provides for an
additional renewal term of up to five years upon agreement of both parties and provided the
Miami -Dade County School Board extends the charter granted to the City. The fee for services is
4.3% calculated based on certain funding sources of the School, with a not to exceed per student
cap, through 2017/18; and to be negotiated thereafter upon reaching a renewal arrangement.
Lease agreement: The School's operations are located at a facility that is owned by the City. In
September 2002, the City entered into a bond indenture agreement with the Florida
Intergovernmental Finance Commission through an interlocal governmental agreement. As a
result, the City issued $ 12,610,000 in Series 2002 Revenue Bonds to finance the acquisition of land
and the construction of a charter school as well as the construction of a community center.
Approximately $ 6,650,000 of the bond issue was related to the acquisition, construction and
equipping of the School facility. On June 15, 2012, the City issued $ 9,885,000 in Series 2012
Refunding Revenue Bonds with a rate of 2.18% to refund the then outstanding balance of the
Series 2002 Revenue Bonds. Approximately $ 5,213,000 of the Series 2012 Refunding Revenue
Bonds relates to that portion of the original Series 2002 Revenue Bonds that was utilized for the
acquisition, construction and equipping of the School facility. The City refunded the Series 2002
Revenue Bonds to reduce its total debt service payments through maturity (2027) by approximately
$ 31810,000.
22
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 6 - Commitments and Contingencies (continued)
The School is leasing its premises from the City under an operating lease agreement, which expired
June 30, 2015, but was renewed for an additional year. The lease can renew each additional year
as long as the School operates pursuant to the Charter issued by the School Board of Miami -Dade
County. The rent amount is determined annually and is based on the annual debt service of the
Refunding Revenue Bonds.
Future minimum payments required from the School by the City for the debt service of the
Revenue Bonds are estimated to be approximately as follows:
Year Ending
June 30,
2016
$ 442,000
2017
443,000
2018
443,000
2019
393,000
2020
394,000
Thereafter
3,164,000
$ 51279,000
Grant Funding: The School receives financial assistance from federal, state and local governmental
agencies in the form of grants. The disbursement of funds received under these programs
generally requires compliance with terms and conditions specified in the grant agreements and
may be subject to audit by the grantor agencies. In accordance with OMB Circular A -133, Audits of
States, Local Governments and Non - Profit Organizations, and the Florida Single Audit Act, the
School was not required to conduct a "single audit" since the required threshold of federal or state
money is currently $ 500,000 and the School did not exceed such threshold.
Note 7 - Risk Management
The School is exposed to various risl<s of loss related to torts, thefts of, damage to and destruction
of assets, errors and omissions, employee health, worl<ers' compensation and natural disasters for
which the City carried commercial insurance. Settlement amounts have not exceeded insurance
coverage for the past three (3) years. In addition, there were no reductions in insurance coverage
from those in the prior year.
Note 8 - Defined Contribution Pension Plans
The City is asingle- employer that contributes to four (4) defined contribution pension plans based
on employee classification created in accordance with Internal Revenue Code Section 401 (a). The
employees of the School are eligible to participate in three (3) of the City's defined contribution
pension plans. The School has four (4) full -time employees who are eligible to participate in these
plans. Under these plans, the City contributes amounts ranging from 7% to 15% of employee salary
for each of the four School employees. The City contributions for the Principal vest in the year they
are contributed. The City's contributions to the other employees vest beginning after one (1) year
of service through year five (5) in 20% increments. Participants are not permitted to make
contributions during the year. The City made plan contributions for these four employees of
approximately $ 36,000 during the year. Plan provisions and contribution requirements may be
amended by the City Commission.
23
Aventura City of Excellence School
Notes to Basic Financial Statements
June 30, 2015
Note 8 - Defined Contribution Pension Plans (continued)
In addition, the City provides to these full -time employees a deferred compensation plan under
Section 457 of the Internal Revenue Code. Under this program, employees may voluntarily elect to
defer a portion of their salary to future years; with no required contributions from the City.
Both programs are administered by ICMA Retirement Corp. The City does not exercise any control
or fiduciary responsibility over the Plans' assets.
24
REQUIRED SUPPLEMENTARY
INFORMATION
Aventura City of Excellence School
Statement of Revenues and Expenditures
Budget and Actual - Special Revenue Fund
For the Year Ended June 30, 2015
Expenditures:
Salaries
414271234
414271234
414581994
Budget
(31,760)
Professional services
6641000
6751000
6481081
Actual
to GAAP
Actual
4441000
4441000
4441000
(444,000) -
Amounts,
Differences
Amounts
3561500
2751849
Budgeted Amounts
Budgetary
Over
GAAP
3381683
3341964
Original
Final
Basis
(Under)
Basis
Variance
Revenues and Transfers:
389
Employee health insurance
4471995
4471995
3801688
- 3801688
FTE nonspecific revenues
$ 61446,697
$ 61768,746
$ 61781,323
$ -
$ 61781,323
$ 121577
Capital grant funds
5001000
5001000
4671711
-
4671711
(32,289)
Charges for services
3911100
4461100
4671063
-
4671063
201963
Miscellaneous income
2071000
2071000
2391060
-
2391060
321060
Field trip revenue
2251000
2251000
1641094
-
1641094
(60,906)
Transportation funds
1151000
1151000
1351068
-
1351068
201068
Transfers from other funds
Workers' compensation
of the City
1001000
1001000
1001000
-
1001000
-
Operating grants and
701160
621302
- 621302
71858
Pension contributions
611287
contributions
711000
851000
971805
-
971805
121805
Investment earnings
91000
91000
61992
-
61992
(21008)
Allocation of fund balance
1001886
-
-
-
-
-
Total revenues and
Dues and fees
61327
61327
937
- 937
51390
transfers
811651683
814551846
814591116
-
814591116
31270
Expenditures:
Salaries
414271234
414271234
414581994
- 414581994
(31,760)
Professional services
6641000
6751000
6481081
- 6481081
261919
Lease expense - transfers
4441000
4441000
4441000
(444,000) -
-
Repairs and maintenance
3161500
3561500
2751849
- 2751849
801651
Payroll taxes
3381683
3381683
3341964
- 3341964
31719
Administration fee
-
1361175
1351786
- 1351786
389
Employee health insurance
4471995
4471995
3801688
- 3801688
671307
Supplies and events
3031500
4361488
3761935
- 3761935
59,553
Field trips and after - school
2151000
1851000
2521424
- 2521424
(67,424)
Capital outlay
1421000
1421000
1471304
- 1471304
(51304)
Utilities
1651000
1651000
1731362
- 1731362
(81362)
Textbooks
1561000
1561000
1281956
- 1281956
271044
Bonuses
1221500
1221500
911189
- 911189
311311
Food services
691000
691000
891984
- 891984
(20,984)
Workers' compensation
insurance
461647
461647
771138
- 771138
(30,491)
Telephone
701160
701160
621302
- 621302
71858
Pension contributions
611287
611287
551892
- 551892
5,395
Insurance
381000
381000
261691
- 261691
111309
Travel
261400
261400
221478
- 221478
31922
Stipends
1031950
1031950
721511
- 721511
311439
Dues and fees
61327
61327
937
- 937
51390
Lease expense
11500
11500
-
4441000 4441000
11500
Total expenditures
811651683
814551846
812561465
- 812561465
1991381
Net change in
fund balance
$ -
$ -
$ 202,651 $
- $ 202,651 $
202,651
See Notes to Supplementary Information.
25
Aventura City of Excellence School
Notes to Required Supplementary Information
June 30, 2015
Note A:
The School formally adopted a budget for the year ended June 30, 2015. Budgeted amounts may
be amended by resolution or ordinance by the City Commission. The budget has been prepared in
accordance with accounting principles generally accepted in the United States of America with the
exception of the items described in Note B. A comparison of the actual results of operations to the
budgeted amounts for the Special Revenue Fund is presented as required supplementary
information.
Note B:
For budgeting purposes, certain amounts are budgeted as transfers out to the City's Debt Service
Fund. For separate reporting of the Charter School Special Revenue Fund, these amounts are
reclassified as follows:
Lease expense for School facility $444,000
26
OTHER INDEPENDENT
AUDITOR'S REPORTS
Keefe
McCullough
CPA's +Trusted Advisors
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER
MATTERS BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Mayor, Members of the City Commission and City Manager
of the City of Aventura, Florida
Aventura City of Excellence School
Aventura, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the Aventura City of
Excellence School, a special revenue fund of the City of Aventura, Florida (the "School "), as of and for
the year ended June 30, 2015, and the related notes to the financial statements, which collectively
comprise the School's basic financial statements, and have issued our report thereon dated August 20,
2015.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the School's internal
control over financial reporting (internal control) to determine the audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the School's
internal control. Accordingly, we do not express an opinion on the effectiveness of the School's
internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity's financial statements will not be prevented, or detected and
corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in
internal control that is less severe than a material wealness, yet important enough to merit attention
by those charged with governance.
Our consideration of the internal control was for the limited purpose described in the first paragraph
of this section and was not designed to identify all deficiencies in internal control that might be
material weal<nesses or significant deficiencies. Given these limitations, during our audit we did not
identify any deficiencies in internal control that we consider to be material weal<nesses. However,
material weal<nesses may exist that have not been identified.
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27
Aventura City of Excellence School
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the School's financial statements are free
from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion
on compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests disclosed no instances of noncompliance or other
matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is intended solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
KEEFE McCULLOUGH
Fort Lauderdale, Florida
August 20, 2015
W
Keefe
McCullough
CPA's +Trusted Advisors
INDEPENDENT AUDITOR'S REPORT TO MANAGEMENT
To the Honorable Mayor, Members of the City Commission and City Manager
of the City of Aventura, Florida
Aventura City of Excellence School
Aventura, Florida
Report on the Financial Statements
We have audited the financial statements of the Aventura City of Excellence School, a special revenue
fund of the City of Aventura, Florida (the "School "), as of and for the fiscal year ended June 30, 2015,
and have issued our report thereon dated August 20, 2015.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States and Chapter 10.850, Rules of the
Auditor General.
Other Report
We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and
Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards. Disclosures in that report, which is dated August 20,
2015, should be considered in conjunction with this management letter.
Prior Audit Findings
Section 10.854(1)(e)1., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address findings and recommendations made in the preceding
annual financial audit report. There were no findings or recommendations made in the preceding
annual financial audit report.
Official Title
Section 10.854(1)(e)5., Rules of the Auditor General, requires the name or official title of the entity.
The official title of the entity is Aventura City of Excellence School.
Financial Condition
Section 10.854(1)(e)2., Rules of the Auditor General, require that we report the results of our
determination as to whether or not the School has met one or more of the conditions described in
Section 218.503(1), Florida Statutes, and identification of the specific conditions) met. In connection
with our audit, we determined that the School did not meet any of the conditions described in Section
218.503(1), Florida Statutes.
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29
Aventura City of Excellence School
Pursuant to Sections 10.854(1)(e)6.a. and 10.855(12), Rules of the Auditor General, we applied
financial condition assessment procedures for the School. It is management's responsibility to monitor
the School's financial condition, and our financial condition assessment was based in part on
representations made by management and the review of financial information provided by same.
Transparency
Sections 10.854(1)(e)7. and 10.855(13), Rules of the Auditor General, require that we report the results
of our determination as to whether the School maintains on its website the information specified in
Section 1002.33(9)(p), Florida Statutes. In connection with our audit, we determined that the School
maintained on its website the information specified in Section 1002.33(9)(p), Florida Statutes.
Other Matters
Section 10.854(1)(e)3., Rules of the Auditor General, requires that we address in the management
letter any recommendations to improve financial management. In connection with our audit, we did
not have any such recommendations.
Section 10.854(1)(e)4., Rules of the Auditor General, requires that we address noncompliance with
provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have
occurred, that have an effect on the financial statements that is less that material but which warrants
the attention of those charged with governance. In connection with our audit, we did not have any
such findings.
Purpose of this letter
Our management letter is intended solely for the information and use of the Legislative Auditing
Committee, members of the Florida Senate and the Florida House of Representatives, the Florida
Auditor General, Federal and other granting agencies, the City Commission and applicable
management and is not intended to be and should not be used by anyone other than these specified
parties.
k/4m&4�
KEEFE McCULLOUGH
Fort Lauderdale, Florida
August 20, 2015
30
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDU
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City - - •-r
DATE: August 19, 2015
SUBJECT: Recommendation to Accept Aventura City of Excellence School Out-
Of-Field Waivers
September 1, 2015 City Commission Meeting Agenda Item 75'3".
RECOMMENDATION
It is recommended that the City Commission acting in its capacity as the Governing
Board of the Aventura City of Excellence School accept the out-of-field waivers list as
outlined in this memorandum.
BACKGROUND
The Miami-Dade County School Board requires the Governing Board of each charter
school annually to accept a list of teachers considered out-of-field. Teachers working
on additional certification or endorsements for subjects that they are teaching are
considered out-of-field until requirements are met. All teachers hold current
certification. The additional certification or endorsements are extra credentials. This is
a typical practice as teachers expand their professional development.
Below are listings of instructional staff members who are working toward additional
certification the following subject areas:
English Speakers of Other Languages (ESOL) Endorsement — This is an add-on to
a current certificate to be able to teach English language learners. The following
teachers are involved in a five course sequence, allowing six years for completion:
Michelle Pizzini, Jaqueline Perczek, Anthony Tykala, Mario Lacerda
Gifted Endorsement — This is an add-on to a current certificate to be able to teach
students who are identified as gifted learners. The teachers are involved in a five
course sequence, allowing five years for completion:
Memo to City Commission
Page 2
Elise Damas, Elizabeth Cooper, Zita De Vita, Jaqueline Perczek, Anthony Tykala,
Jessica Arguelles
Language Arts 5-9
Jaqueline Perczek, Anthony Tykala
EMS/act
CCO1902-15
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDU
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, , 6 Ma ager
DATE: August 26, 2015
SUBJECT: Amendment 1 to Agreement Performing Arts Center Authority
for Management, Programming and Operational Suppport Services
for the Aventura Arts & Cultural Center
September 1, 2015 City Commission Meeting Agenda Item 5}�
RECOMMENDATION
It is recommended that the City Commission adopt the Attached Resolution authorizing
the execution of the attached Amendment 1 to the Agreement with Performing Arts
Center Authority (PACA) and the City for Management, Programming and Operational
Support Services for the Aventura Arts & Cultural Center.
BACKGROUND
Article 4 of the subject Agreement provides that the current Agreement expires
September 30, 2015. It also provides that the Agreement shall be renewable in one-
year terms not-to-exceed a total of five (5) one-year terms, upon mutual amendment to
the Agreement. Attached hereto is the Amendment 1 to the Agreement which extends
the Agreement for one more year, October 1, 2015 through September 30, 2016.
As part of the extension process the consumer price index increase previously provided
for on the fees for services paid to PACA was eliminated. Based on the fact that PACA
offset some of their increased costs associated with the update to Ticketmaster by
revising the Ticket Fee Schedule, this consumer price index increase was eliminated.
Based on PACA's proven track record, their performance to date and the City's
philosophy of privatizing services to provide professional services to our residents in the
most economical manner, it is recommended that we continue to utilize PACA to
manage the Aventura Arts & Cultural Center.
Memo to City Commission
Page 2
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CCO1903-15
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED AMENDMENT 1 TO THE AGREEMENT
BETWEEN THE CITY OF AVENTURA AND PERFORMING ARTS
CENTER AUTHORITY FOR MANAGEMENT, PROGRAMMING AND
OPERATIONAL SUPPORT SERVICES FOR THE AVENTURA ARTS &
CULTURAL CENTER; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Amendment 1 to the Agreement between the City of Aventura and Performing Arts
Center Authority for management, programming and operational support services for
the Aventura Arts & Cultural Center.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution and the Agreement.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
City of Aventura Resolution No. 2015-
Page 2
PASSED AND ADOPTED THIS 1st day of September, 2015.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
AMENDMENT 1
TO
AGREEMENT
Between
PERFORMING ARTS CENTER AUTHORITY
and
CITY OF AVENTURA
for
MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT SERVICES FOR THE
AVENTURA ARTS & CULTURAL CENTER
AMENDMENT 1
To
AGREEMENT
Between
PERFORMING ARTS CENTER AUTHORITY
and
CITY OF AVENTURA
for
MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT SERVICES FOR THE
AVENTURA ARTS & CULTURAL CENTER
This is the First Amendment to the Agreement dated September 28, 2012 ("Agreement"),
between: PERFORMING ARTS CENTER AUTHORITY (PACA), an independent special district and
a public body, politic and corporate, in Broward County organized in the State of Florida under the
laws of Florida (hereinafter "PACA"), which is located at the Broward Center for the Performing Arts
in Broward County, Florida 33312 and the City of Aventura (hereinafter "CITY" or "AVENTURA"), a
Florida municipal corporation, collectively referred to as the "parties or "Parties".
The parties hereby agree to amend the AGREEMENT, as indicated by underlined text for
additions and stricken — thru text for deletions from the existing Agreement text of Article 4 and
Section 5.2.1, as follows:
ARTICLE 4
TERM AND TIME OF PERFORMANCE
The initial term of this Agreement shall begin on October 1, 2012. ("Effective Date"), and it shall
continue in full force and effect for thirty six (36) months through September 30, 2015, unless
terminated sooner as provided in Article 7 herein .Thereafter, the Agreement shall be subject to
renewable one-year terms not-to-exceed a total of five (5) one-year terms, upon mutual written
amendment to this Agreement by PACA and AVENTURA at the City's discretion. If the term of
this Agreement extends beyond a single fiscal year of PACA or of AVENTURA, the continuation
of this Agreement beyond the end of any fiscal year shall be subject to the appropriation and
availability of funds in accordance with Chapter 129, Florida Statutes, as amended, and Florida
Statutes Section 166.241, as amended. The parties hereby agree to renew the AGREEMENT
through September 30, 2016, as the first of the above described and permitted one- year renewal
terms.
-2 -
5.2 METHOD OF BILLING AND PAYMENT FOR AVENTURA'S PAYMENTS TO PACA
5.2.1 The fees for Services as stated in Section 5.1.1 shall be payable by AVENTURA to
PACA as follows:
Commencing with the Effective Date of this Agreement, The fees for Services, as stated
in section 5.1.1 shall be payable to PACA as follows: Eleven Thousand Dollars
($11,000.00) is due every thirty (30) calendar day cycle. In the event the net revenues
generated by the AACC for the period of October 1, 2012 through September 30, 2013,
-- - - - - - 99,999.99 • . . _
- - - • - - _ . . • e !_ ,99e,1! - - ! -
30, 2013. If the gross revenues exceed Two Hundred and Ten Thousand Dollars ($
e..e - - - - - • - •. '!! - - ! - ' ! - Ifthegross
revenues exceed Two Hundred Twenty-five Thousand Dollars ($225,000.00) for the
period of October 1, 2014 2015 through September 30, 2015 2016, PACA shall be paid
an additional $12,000 for that period no later than October 30, 2015 2016. Net
revenues as used in this section shall include ticket sales for AACC Presents
performances, box office fees, facility fees, facility rent, service package fees,
production service fees, net food & beverage revenues, parking revenue and any other
net revenues generated by the operations of the AACC from the users of the AACC.
- ! - - -- e - - - . - -
by-three percent (3%) and then on October 1, 2014, the fees for services paid to PACA
shall be increased by three percent (3%) or the consumer price index for that date,
whichever is less.
PACA will submit invoices for compensation following the end of each thirty (30)
calendar day cycle, after the services for which invoices are submitted have been
completed. An original invoice will be submitted by PACA to AVENTURA. Invoices shall
designate the nature of the services performed for the period.
EFFECTIVE DATE
The effective date of this Amendment to the AGREEMENT shall be the date of complete
execution by the parties, and the Agreement shall remain in full force and effect, except as
amended above..
[THIS SPACE INTENTIONALLY LEFT BLANK.]
- 3 -
IN WITNESS WHEREOF, the parties hereto have made and executed this First Amendment
to the AGREEMENT dated September 28, 2012, on the respective dates under each signature:
PERFORMING ARTS CENTER AUTHORITY, signing by and through its Chair or Vice Chair, and
CITY OF AVENTURA, signing by and through its City Manager, duly authorized to execute same.
PACA
PERFORMING ARTS CENTER AUTHORITY, an
independent special district and a public body politic and
corporate
ATTEST:
By
PACA's Board Secretary Chair
(SEAL) day of , 2015
Approved as to form by PACA's General Counsel, Joni
Armstrong Coffey, Broward County Attorney, in Fort
Lauderdale Broward County, Florida
By
Andrea S. Froome (Date)
Senior Assistant County Attorney
-4 -
FIRST AMENDMENT TO THE AGREEMENT BETWEEN PERFORMING ARTS CENTER
AUTHORITY AND CITY OF AVENTURA FOR, MANAGEMENT, PROGRAMMING AND
OPERATIONAL SUPPORT SERVICES FOR THE AVENTURA ARTS AND CULTURAL CENTER
AVENTURA
CITY OF AVENTURA, a municipality in the
State of Florida
By
Eric M. Soroka, City Manager
day of , 2015.
ATTEST:
APPROVED AS TO FORM:
City Clerk
By
Weiss Serota Helfman Cole & Bierman, P.L
City Attorney
(SEAL)
- 5 -
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
M MORANDUM
TO: City Commission
FROM: Eric M. Soroka, IC A-all
City Manager ( a
BY: Joanne Carr, AICP
Community Developm t;Director
DATE: June 15, 2015
SUBJECT: Application to Amend Section 31-144(c)(5)a. of the Land Development
Regulations to add a provision for increased lot coverage for specific uses
(01-LDR-15)
July 7, 2015 Local Planning Agency Agenda Item
July 7, 2015 City Commission Meeting Agenda Item
September 1, 2015 City Commission Meeting Agenda Item 15
RECOMMENDATION
It is recommended that the City Commission approve the request for an amendment to
Section 31-144, "Business Zoning Districts" of the Land Development Regulations to add
to that section, a provision for a maximum lot coverage of 55% of the total lot area for
parcels in the Community Business (B2) district that are adjacent to property zoned
Recreation Open Space (ROS) district that are joined to the ROS parcel by way of unity of
title or covenant in lieu of unity of title, provided that the ROS land area is no less than 200
acres in size and provided that any clubhouse and/or conference center buildings on the
B2 zoning parcel do not exceed two (2) stories in height.
THE REQUEST
The owner of the Turnberry Isle Resort is proposing an expansion to the resort's country
club facilities, consisting of a two-story, 50 foot tall addition to the conference center with
approximately 45,000 square foot of ballroom and meeting rooms, one additional level of
parking on the existing parking structure, demolition of the Orchid hotel building and
reconstruction of the hotel structure and improvements to the drop-off area at the existing
porte-cochere at the main entrance to the resort. The owner has submitted an application
for administrative site plan approval and that application is currently under review.
In order to build the resort expansion as proposed and to accommodate a future
expansion, the owner is requesting an amendment to the site development criteria of the
B2 zoning district to increase maximum lot coverage from 40% to 55% for parcels in the
Community Business (B2) District that are adjacent to property zoned Recreation Open
Space (ROS) District. The conditions of the amendment will be that the Community
Business District (B2) parcel is joined to the ROS parcel by way of unity of title or covenant
in lieu of unity of title, that the ROS land area is no less than 200 acres in size and that
any clubhouse and/or conference center buildings on the B2 zoning parcel do not exceed
two (2) stories in height.
BACKGROUND
The current lot coverage for all buildings on the resort site is 37%, where a maximum lot
coverage of 40% is permitted for parcels in the B2 zoning district. The applicant advises
that the current expansion proposal will increase lot coverage to 52.1%. A planned future
expansion will increase lot coverage to 55%.
The B2 zoning district allows a maximum height of 12 stories or 120 feet. The proposed
expansion of the resort could maintain the 40% lot coverage maximum by building
vertically. The increased lot coverage is requested to keep the low profile of the
conference center building. The proposed expansion is proposed at 2 stories or 50 feet.
Generally, lot coverage maximums are included in development codes to ensure that open
space is provided and also to ensure that proper drainage is provided and maintained.
Section 31-144(c) of the Code includes "all buildings on site" in lot coverage calculation.
This includes the primary building and any accessory buildings, such as parking
structures, but does not include surface parking areas.
The resort's clubhouse, conference center, spa, parking structure and tennis courts are
located within the Community Business (B2) zoning district. The B2 site area is
approximately 16.66 acres. The resort's golf course and nursery/maintenance area is
located within the Recreation Open Space (ROS) zoning district. The ROS site area is
approximately 241 acres. The applicant proposes that the entire area be joined by a unity
of title or covenant in lieu of unity of title to combine the two zoning parcels. Once joined,
the 241 acre golf course would serve as the open space to offset the requested increase
in lot coverage.
The consulting engineer for the Turnberry Isle Resort has confirmed that an increase of
15% (40% current maximum to 55% proposed) in permitted lot coverage will not affect the
ability to provide and maintain proper drainage. The drainage structures and retention
ponds are currently functioning as intended. Any development application for expansion
will be required to include drainage plans to upgrade and improve, as necessary, any
components of the drainage system. Those drainage plans will be reviewed by the City's
Consultants as part of the site plan review process.
2
DESCRIPTION OF THE PROPOSED AMENDMENT
The proposed amendment to the Community Business (B2) District follows in underlined
text:
"Section 31-144(c). Community Business (B2) District.
c) Community Business (82) District. This district is intended primarily to provide for
general commercial activity for a wide range of goods and services to the entire
community and sub region. Such businesses generally require locations convenient for
both vehicular and pedestrian traffic and would be expected to have orientation toward
and direct access to arterial roadways.
(5) Site development standards.
a. Floor area ratio and lot coverage and minimum landscaped open space
requirements:
1. For all buildings: Any structure parking serving the primary use on the
site shall be incorporated into the building envelope and shall be compatibly
designed. Such parking structure shall comply with all minimum setback and buffer
yard requirements.
2. The floor area ratio shall be 0.40 at one story and shall be increased
by 0.11 for each additional story. Structure parking shall not count as part of the
floor area, but shall be counted in computing building height. The total lot coverage
permitted for all buildings on the site shall not exceed 40 percent of the total lot
area, except as provided in Subsection 4. or 5. below. The floor area ratio shall not
exceed 2.0 for all buildings in this district in conformance with the comprehensive
plan.
3. For shopping center buildings with more than 1,000,000 square feet
of gross leasable area that provide public amenities including, but not limited to,
public plazas, fountains or other water features, seating areas and recreational
walking areas and that do not exceed five stories in height, the minimum
landscaped open space shall be 15 percent of the total lot area. Said open space
shall be extensively landscaped with grass, trees and shrubbery in accordance with
a landscape plan to be approved by the City Manager. The non-leasable areas
within enclosed or non-enclosed malls which are landscaped with grass, trees
3
and/or shrubbery, water areas therein, and areas therein with permanent art display
areas may be used as part of the required landscaped open space provided such
areas do not exceed ten percent of the required landscaped open space.
4. For parcels that include one or more shopping center buildings, the
maximum lot coverage shall not exceed 45% of the total lot area, provided that
such shopping center buildings contain more than 1,000,000 square feet of gross
leasable area and do not exceed five stories in height and that the shopping center
building provides a centralized multi-modal transportation facility which is enclosed
within a parking structure, and which may be used by: City transit providers, County
transit providers, any other governmental entities requesting use of the facility and
private transit providers.
"5. For parcels that are adjacent (sharing a property line) to a property
zoned as Recreation Open Space (ROS) District and are joined to the parcel by a
unity of title or a covenant in lieu of unity of title, in form acceptable to the City
Manager and City Attorney and recorded in the Public Records of Miami-Dade
County, Florida, the maximum lot coverage shall not exceed 55% of the total lot
area of the B2 zoning parcel, provided that the ROS land area is no less than 200
acres in size and provided that any clubhouse and/or conference center buildings
on the B2 zoning parcel do not exceed two (2) stories in height." ...
ANALYSIS
Staff provides the following analysis of the request using the standards for reviewing
proposed amendments to the text of the Land Development Regulations contained in
Section 31-77 of the City Code.
1. The proposed amendment is legally required.
The proposed amendment is legally required to implement the requested revision to
the Code.
2. The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan.
The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan, specifically, with the Business and Office land use designation
described in the Future Land Use Element of the City's Comprehensive Plan. This
category provides that "...the specific range and intensity of uses applicable in a
particular Business and Office property is dependent upon the particular land use,
design, urban services, transportation, environmental and social conditions on and
around the subject property, including consideration of applicable goals, objectives and
policies of the Plan.
4
3. The proposed amendment is consistent with the authority and purpose of the LDRs.
The proposed amendment is consistent with the authority and purpose of the Land
Development Regulations. The purpose of the LDRs is to implement further the
Comprehensive Plan of the City by establishing regulations, procedures and standards
for review and approval of all development and uses of land and water in the City.
Further, the LDRs are adopted in order to foster and preserve public health, safety and
welfare and to aid in the harmonious, orderly and progressive development and
redevelopment of the City. The proposed amendment is consistent with this purpose.
The proposed amendment will aid in the harmonious, orderly and progressive
redevelopment of the City.
4. The proposed amendment furthers the orderly development of the City.
The proposed amendment furthers the orderly development of the City, for the reasons
provided in Paragraph 3 above.
5. The proposed amendment improves the administration or execution of the
development process.
The proposed amendment improves the administration or execution of the
development process in that it provides for regulation and a process by which to
approve development or redevelopment of a property within the Community Business
District.
5
APPI JCANT REPRESENTATNE AFFIDAVIT
tee
Pursuant to SeCtor 31-71(DX21(I)a the City of Mantas Laid Oewlopaent Code,this*last RpesantalMM Ada*it ham*ma*and
eubnlMled.The urdem$nsd eUhait.d repnsadaliva of lira IndvlduM or ally applying for the Devllopatenl Pui*whit M iderdOed In Ill secompenying
**don.and the word 1tw property sub)si to the ago a tan A dllaent)Maoy tiers end idenliNu eI persons reorewlinp the ink or
eppylrg for IM Oeralopmerrt Ptomain connealon a4 i the epeltalon,ee Potbrvs:
Name Relationship t7,e.Attaners.Arai,tendacaye
''• i J Architect&&Owes,Lopbytrte,E c)
P GI ti J • (r((t(, rnP
3ecc Q erco.i_ Aft o rnr
��'1DMw.fi ecg-A ( E. jt(,�
Nm FQr��n Jr, S1L�/rV�Ye �
k rc L t.1.c
( Milked Shasta If Neceeeair)
NOTICE: ANY STATEMENT OR REPRESENTATION MADE BY ANY PERSON LISTED ON NI APPLICANT REPRESENTATIVE AFFDAVIT
SMALL BE SONDIING UPON THE MWRIDUAL OR ENTITY APPLYING FOR THE DEVELOPMENT PET AMO THE OWNER OF
THE SUBJECT PROPERTY. APPUCAMTS AND AFFiANTS ARE ADVISED TO TIMELY SUPPLEMENT THIS AFFIDAVIT REGULATIONS IN THE CITY CCM IN THE EVENT
THAT R TOE 31.710400014 CONSIDERATION OF THE�APPLICATION ITS G�TY BOARD OR COMMISSIOK THE INFORMATION
PROVIDED IN THE AFFIDAVIT MOVES*CORRECT OR INCOMPLETE.
VATNEBS MY HAND THIS J, OAY OF F '
AUTHORIZED RE IVEOFAP CA14F; OWNER
By By I'
Name 14alet� M s ra Name: �
Tik, kik e ' ' TOM: La tA.i rw l 4-s V_w_.,.t 1
Address: fit)e C gr S Lave 11.144,156 Adds*: q 4,f 0 W. "Lxtrr 4o> brwoo". �lw
�l��r►•ft Pt.. 3313 J Alm*r••, Pc -33I It
STATE OF FLORIDA )
COUNTY OF MIAMI-DACE)
Beb a me the undersigned authority penandy appeared nAroeenfdl+n of the
AppAeent wdlor the owner of the property WW.ct ID the application,who being Orel by duly sworn. dd or Arm that he
executed this AIM for lie WPM NM therein and that It Is VW and opnect.
/Ai 4 -.AAFT SWORN TO AND SUBSCRIBED BEFORE ME Oils)edgy of
Pubic o of • R•
nn s •6 .��
VV,, W nololco expires
ARV YAt@RIN
loofflak i# y �' IW.,M�d way l311QM4
:_,�aa aardM 14,got7
BUSINESS RELATIONSHIP AFFIDAVIT"
ThI Alldev$b mds anion to Sidon 31-11(b)(2xil)d the City of Mentors tad Development Coda The undersigned Moot hereby&donee that
(me*el*'e MO=aMM
Ailed doas>Ig►hew a(halms Rehyonehtp with any memba d the City Commtedon or any City Advisory Board b WWI
the eppYation wil be presented
I 12. Afore hereby discloses Net Illigajos a Business&Hobaahlp With a where the City Commission a e City Advisory
Bawd to winch he*Oberon 40 be preeaated,a foam:
pit nano d Commi sicror or Adiosy Board Member) who serves on the
(fiat City Commission or Cy Advieary Board upon which mew moves).
The naeure of the SWIMS Rdi$osPt1 is a kiwi:
(( Atmbw d City Cmrdesion a Board holds on thaws*internal in aceu d 196 d totes assets or aoltd std
ofApploar>t a gaproserslsyve
11 II. Member of City Cdmmiesbn or Board is a partner,ooahantsoder(w b stores of•corporellon wbkh are not
Band dm any rwtlana or*Oil Moll adtm eel or Idd armorer with the Appicent a Rypmsenhtive In any
but nsu venture;
f)!K The Applraat or Rspreesetithe In a Clint of a member of the City Comaiwbn or Board or a awl of ono e
professional Working from the same dice or for eta sane employer as the molter of the City Commission on
Bawd;
()iv. A City Commissioner or Board member Is a Clod d Use Appicent of Represar>hdve:
I hi. The Apfikait or Repnswiayve Y a Customer of the member d the City Ca shalom or Bowd(a dNs or her
smeared end tirade more ton$10,000.00 d the business d the member of teat/Conrdnlon or Board(or
hie or her empbyer)in oaken winder year,
I 1 ri The member of the City Cammluion or Board N e Cuakmer a tlw Applcnt or Rapnsaniallve and$sleds
more than$25,00000 of hi!ulnas or the Apdbard or Reprelwirhs in'given Milder year,
WITNESS W HAND THIS IL DAY OF M 20,$
APPU ,r t
orreet J
• y TI
T .• ' St-t rn a 000
• ESS MA'HAND TWA_[AY•
PROPERTY.
•,r 1103 071111 .
TMs; STAMINIV..ft- f ti
'The/arms &+oleos Rabdonship,''Done 1"trsT,mer'itgofcent.• 'fPapesenttathe'end 7Maresfad Person'are defined in
Section 2.195 of Pe Menem ay goat
•
WJTNES Y HAND THIS/13 DAY OF SAY ,217f_,`26,1i 6
REP SE IVE:( ' &nen Relationship Affidavit)
(Signature) By:_ _ (Signature
Namee:/DANA=, I Tim (Prim) Name: (Alin,)
Tale:trP- ISdttili,(IWY 54 rrrn) Title: - _ _ (Print)
By: (Signature) Sy: _(Signature
Name: Name: .(Prim)
Title:_ (Print) Title: (Print)
By: By: (Signature
Name: (Print) Name. (Print)
Title: (Prim) Title: - (P fau)
By: (Sgnalure) By: (Signature
Title' (Prvt) Title: (Print)
Title: (PM() Title: (Prin()
By:__ (Signature) By. (Signature
The' (Print) Title _ (Prof)
Title: _ (Print) Title:- -•-— (Pant)
By: (Signature) By:_ (Signature
Title: ..(PnaU Tllie: —.-- (Print)
Title: (Print) Title:. (Print)
NOTE: 1) Use duplicate sheets if disclosure information for Representative varies
2)Applicants and Affiants are advised to timely supplement this Affidavit pursuant lo Sec. 31.7I(bx2)(iv)of
the City's Land Development Regulations in the City Code, in the event that prior to consideration of the
application by the City Board or Commission,the information provided in the Affidavit becomes incorrect or
incomplete.
May 18 15 03:25p Thomas Checce P E (954) 344-4764
p.3
WITNE k N Y HAVE/TMlS L DAY OF IhA P- __ 2*
REPRE: �ll •( 'j .n Business Relationship M idav t)
i1....eI. Dr_ (Sgrtalure
Name: MQb CA(PRnv Name:_ (Pant)
Title: FQSEC-i _aGMMFE .(pnd
Tiller, (Print)
BY: (S ay: _ (Sigrmlure
Name: l itg)
Nano: ,(Prix)
Tine: (Pr) Tide; Pow)
By: alkinadrre) BY: •(Signarwe
Name: (Prhr)) Name: _Ohl')
Title:_„_. /Plea) Title:
ay: - (Signature)
BY (Sigmas
Title: (Rini) Tdb: (Print)
Tide; (Parr() Title:—— Print)
8Y (' ST (Signature
Tile: .(P+'AN) Tate._-�-• (Prm0
Tide: (grK)
ode (P/in0
BY (.£gnarure) By: (Signature
Title- (&h') Tee: (Prim)
Tire: (Pniid Title. Prim)
NOTE: 1) Use duplicate shee'If disclosure information for Representative varies
2)Applicants and ARants arc advised to timely supplement this Affidavit pursuant to Sec. 3 t-71(b)(2xiv)of
the City's land Development Repletion%in the City Code, in the event that poor to considentioe of the
application by the City Board or Commission,the information provided in the Affidavit becomes incorrect or
incotnpleto•
WITNESS MY HAND THIS I?? ,DAY OF M 61 ,204
REPRESENT 't • ' ted on Business RelationshipLfidavit)
By: (Signature) By:____ 9(S tg nature
t"t�/
Name:l i at c t( J, kr.e(Pnm) Name: (Print)
Title 1'# (Punt) Title: (Print)
By; ..
' .. (Signature) By: (Signature
Name:c 2.. R r..L4l (Prind Name: (Print)
Title: -11-b__ Q (Print) Title: (Print)
By: (Signature) By: (Signature
Name: _(Print) Name: (Pant)
Title: (Print) Title: (Print)
By: (Signature) By. (Signature
Title: (Pant) Title: (Print)
Tile: (Pant) Title: (Pant)
By: (Signature) By: (Signature
Title: (Print) Title _ (Pant)
Title: (Print) Title: (Print)
By (Signature) By: (Signature
Title: (Print) Title: (Print)
Title: _ (Print) Title: (Print)
NOTE: 1) Use duplicate sheets if disclosure information for Representative varies
2) Applicants and Affiants are advised to timely supplement this Affidavit pursuant to Sec.31-71(b)(2)(iv)of
the City's Land Development Regulations in the City Code, in the event that prior to consideration of the
application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or
incomplete.
NOTARIZATION PROVISION
STATE OF FLORIDA )
COUNTY OF MIAMI.DADE)
Before me,the undersigned authaiy,personally appeared I cltr( lAbia P.1 the Affiint,who b;:.! 1 by me duly sworn,did swear or affirm that he/she
executed this Alf/davit fa the purposes slated therein and that it is true and correct
V)." AFFI - - -
SWORN TO AND SUBSCRIBED before me this.i(day of_Kay. .20/
5
Nobly Pubilc State of Florida - - --
Diars Ramos c&l Fbrida A!Large
isilf) epFe �v
My Commkabn FF,207719 Qtr. N u`U -
lllpNaa GI1012018 Printed ame of Notary � j
• _.�_--._.-_.-.___._My commission expires:_ 1 P1 I
STATE OF FLORIDA } -___.,._.___-_---__.-____--_--_-_.._.----COUNTY OF MIAMI-DADE) /� /}
Before me,the undersigned authority,personally appeared J4fC(fy!�2r Old ant,who ' me duly sworn.did swear or affirm that he/she
executed this Affdavil for the purposes stated therein and that it is true end correct
AFFIANT - -
-n
SWORN TO AND SUBSCRIBED bairn me this- i da p( 4 204 ; r
J
Notary Pubt c Slate of Florida
Dlena Ramos Notary odic a of Fbride Al ergo
1b My Commission 04/1 /2 FF 207719 �� ()p�
•°e OMtOn018 Printed Name of �`
-- ^_ My commission expres.-_if f tri.t
STATE OF FLORIDA ) __--•---- - --- _
COUNTY OF MIAMI-DADE)
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ORDINANCE NO. 2015-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING
SECTION 31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S
LAND DEVELOPMENT REGULATIONS BY AMENDING SECTION 31-
144(C)(5)A., COMMUNITY BUSINESS (B2) DISTRICT, TO ALLOW
INCREASED LOT COVERAGE FOR PARCELS THAT ARE ADJACENT
TO A PROPERTY ZONED AS RECREATON OPEN SPACE (ROS)
DISTRICT AND ARE JOINED TO THE ROS PARCEL BY A UNITY OF
TITLE OR COVENANT IN LIEU OF UNITY OF TITLE, PROVIDED THAT
THE ROS LAND AREA IS NO LESS THAN 200 ACRES IN SIZE AND
PROVIDED THAT ANY CLUBHOUSE AND/OR CONFERENCE
CENTER BULDINGS ON THE B2 PARCEL DO NOT EXCEED TWO (2)
STORIES IN HEIGHT; PROVIDING FOR SEVERABILITY; PROVIDING
FOR INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the applicant, TB Isle Resort, LP, through Application No. 01-LDR-
15, is requesting an amendment to Section 31-144 "Business Zoning Districts" of
Chapter 31 "Land Development Regulations" of the Code of Ordinances ("City Code") to
include a provision for a maximum lot coverage of 55% for parcels zoned as Community
Business (B2) District that are adjacent (sharing a property line) to a property zoned as
Recreation Open Space (ROS) District and that are joined to the parcel by a unity of title
or covenant in lieu of unity of title and provided that the ROS land area is no less than
200 acres in size and provided that any clubhouse and/or conference center buildings
on the B2 zoning parcel do not exceed two (2) stories in height; and
WHEREAS, the Business and Office future land use category applicable to the
proposed amendment provides that "...the specific range and intensity of uses
applicable in a particular Business and Office property is dependent upon the particular
land use, design, urban services, transportation, environmental and social conditions on
and around the subject property, including consideration of applicable goals, objectives
and policies of the Plan;" and
WHEREAS, the City Commission finds that the proposed amendment to Section
31-144 of the City Code to provide increased lot coverage is consistent with the
applicable goals, objectives and policies of the City's Comprehensive Plan; and
City of Aventura Ordinance No. 2015-
Page 2
WHEREAS, the City Commission has been designated as the Local Planning
Agency for the City pursuant to Section 163.3174, Florida Statutes; and
WHEREAS, the Local Planning Agency has reviewed the proposed amendment
during the required public hearing and has recommended approval to the City
Commission; and
WHEREAS, the City Commission has reviewed the proposed amendment, and
finds that it is in the best interest of the public to amend Section 31-144 of Chapter 31
"Land Development Regulations," as set forth in this Ordinance; and
WHEREAS, the City Commission has held the required public hearings, duly
noticed in accordance with law; and
WHEREAS, the City Commission has reviewed the action set forth in the
Ordinance and has determined that such action is consistent with the Comprehensive
Plan.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals. The foregoing whereas clauses are hereby ratified and
incorporated within this Ordinance.
Section 2. City Code Amended. That Section 31-144 "Business Zoning
Districts" of Article VII "Use Regulations" of Chapter 31 "Land Development
Regulations" of the City Code is hereby amended to read as follows':
City of Aventura Ordinance No. 2015-_
Page 3
Sec. 31-144. — Business Districts. ...
(c) Community Business (82) District. This district is intended primarily to provide
for general commercial activity for a wide range of goods and services to the
entire community and sub region. Such businesses generally require locations
convenient for both vehicular and pedestrian traffic and would be expected to
have orientation toward and direct access to arterial roadways.
(5) Site development standards.
a. Floor area ratio and lot coverage and minimum landscaped open
space requirements:
1. For all buildings: Any structure parking serving the primary use on
the site shall be incorporated into the building envelope and shall be compatibly
designed. Such parking structure shall comply with all minimum setback and
buffer yard requirements.
2. The floor area ratio shall be 0.40 at one story and shall be
increased by 0.11 for each additional story. Structure parking shall not count as
part of the floor area, but shall be counted in computing building height. The total
lot coverage permitted for all buildings on the site shall not exceed 40 percent of
the total lot area, except as provided in Subsection 4. or 5. below. The floor area
ratio shall not exceed 2.0 for all buildings in this district in conformance with the
comprehensive plan.
3. For shopping center buildings with more than 1,000,000 square feet
of gross leasable area that provide public amenities including, but not limited to,
public plazas, fountains or other water features, seating areas and recreational
walking areas and that do not exceed five stories in height, the minimum
landscaped open space shall be 15 percent of the total lot area. Said open space
shall be extensively landscaped with grass, trees and shrubbery in accordance
' Underlined provisions constitute proposed additions to existing text. Strikethrough provisions constitute proposed
deletions to existing text.
City of Aventura Ordinance No. 2015-
Page 4
with a landscape plan to be approved by the City Manager. The non-leasable
areas within enclosed or non-enclosed malls which are landscaped with grass,
trees and/or shrubbery, water areas therein, and areas therein with permanent
art display areas may be used as part of the required landscaped open space
provided such areas do not exceed ten percent of the required landscaped open
space.
4. For parcels that include one or more shopping center buildings, the
maximum lot coverage shall not exceed 45% of the total lot area, provided that
such shopping center buildings contain more than 1,000,000 square feet of gross
leasable area and do not exceed five stories in height, and that the shopping
center building provides a centralized multi-modal transportation facility which is
enclosed within a parking structure, and which may be used by City transit
providers, County transit providers, any other governmental entities requesting
use of the facility and private transit providers.
5. For parcels that are adjacent (sharing a property line) to a property
zoned as Recreation Open Space (ROS) District and are joined to the parcel by
a unity of title or covenant in lieu of unity of title, in form acceptable to the City
Manager and City Attorney and recorded in the Public Records of Miami-Dade
County, Florida, the maximum lot coverage shall not exceed 55% of the total lot
area of the B2 zoning parcel, provided that the ROS land area is no less than
200 acres in size and provided that any clubhouse and/or conference center
buildings on the B2 zoning parcel do not exceed two (2) stories in height.
Section 3. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
City of Aventura Ordinance No. 2015-
Page 5
Section 4. Inclusion in the Code. It is the intention of the City Commission,
and it is hereby ordained that the provisions of this Ordinance shall become and be
made a part of the Code of the City of Aventura; that the sections of this Ordinance may
be renumbered or re-lettered to accomplish such intentions; and that the word
"Ordinance" shall be changed to "Section" or other appropriate word.
Section 5. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner Holzberg, who moved its
adoption on first reading. This motion was seconded by Commissioner Landman and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg Yes
Commissioner Denise Landman Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Absent
Commissioner Howard Weinberg Yes
Vice Mayor Enbar Cohen Yes
Mayor Enid Weisman Yes
The foregoing Ordinance was offered by Commissioner
who moved its adoption on second reading. This motion was seconded by
Commissioner and upon being put to a vote, the vote was as
follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
City of Aventura Ordinance No. 2015-_
Page 6
PASSED on first reading on this 7th day of July, 2015.
PASSED AND ADOPTED on this 1st day of September, 2015.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
This Ordinance was filed in the Office of the City Clerk this day of , 2015.
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, IC -C
City Manager "1
BY: Joanne Carr, AICP k . •
Community Developme r,irector
DATE: August 26, 2015
SUBJECT: Proposed Revisions to Development Review, Planning and Zoning
Application Fee Schedule for the City of Aventura (01-DRF-15)
September 1, 2015 City Commission Meeting Agenda Item q
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution revising the
development review, planning and zoning application fee schedule.
THE REQUEST
City staff is requesting the revisions to the current development review, planning and
zoning application fee schedule as shown on Exhibit #1. The increases are proposed to
the administrative site plan review fees to cover costs of City staff review, outside
consultants' review and the City Attorney's review of development, planning and zoning
applications.
BACKGROUND
The fee schedule for development review, planning and zoning application fees was last
revised through Resolution No. 2007-28 passed on June 12, 2007. Staff has reviewed
recent administrative site plan review files and has determined that the application fee
should be increased to cover increased costs incurred by the City for consultants'
reviews of the site plans. No increase is proposed for the remaining types of
applications on the fee schedule.
Exhibit #1 to Staff Report 01-DRF-15
City of Aventura
Development Review, Planning and Zoning Application Fee
Schedule
Revised m 2007 September 1, 2015
1. Planning & Zoning Application Fees
The following application fees shall be paid, in total, at the time of application. Each
individual action shall be submitted with an application fee.
Type of Application Application Fee
Development of Regional Impact $25,000
Amendments to the Comprehensive Plan Small Scale $ 7,500
Land Use Map Large Scale $10,000
Amendments to the Text of the Comprehensive Plan $ 7,500
Amendments to the Official Zoning Map $ 7,500
Amendments to the text of the Land Development $ 7,500
Regulations
Administrative Site Plan Review— Single Use Sites $ 7,500
(Residential or Non-Residential) $10,000
Additional fee for each review after three (3) third $ 2,500
reviews of plans
Major revision to administrative site plan approval $- 500
$10,000
Minor revision to administrative site plan approval $-4,000
$5,000
Administrative Site Plan Review — Mixed Use Sites $ 000
$17,500
Additional fee for each review after three (3) third
reviews of plans $ 5,000
Major revision to administrative site plan approval $ 000
$17,500
Underlined provisions constitute proposed additions to existing text; stricken t gh provisions indicate
proposed deletions from existing text.
2
Minor revision to administrative site plan approval $7,-500
$8,750
Tentative Plat $ 7,500
plus $100 per lot/tract
Final Plat $ 5,000
plus $100 per lot/tract
Conditional Use $5,000
Modification of Condition of Conditional Use $2,500
Variance $5,000
Modification of Condition of Variance $2,500
Sign Variance $5,000
Abandonment of Right of Way $5,000
Appeal of Administrative Decision $1,000
Request for Postponement of Public Hearing $1,000
Application
Temporary Use $2,500
Entrance Feature/Guardhouse $5,000
Modification/Replacement of Ent. Feature/Guardhouse $2,500
Development Agreement $5,000
Restrictive Covenant/Easements $5,000
Modification/Release of Covenant or Easement $2,500
2. Planning & Zoning Building Permit Review Fees
Signs, fences, swimming pools, additions $ 150
Interior/Exterior Renovations $ 150
Trailer/Sales Office Permit $ 150
Residential & Non-Residential Master permit $ 500
Modification to master permit $ 250
3
3. Other Planning & Zoning Fees
Alcoholic Beverage Application $ 100
Zoning Verification Letter $ 100
Pre-submittal review of plans $ 200
Advisory letter/memoranda regarding applicable codes,
interpretations, etc. $ 500
Research request $ 75/hr
4. Advertising Costs
All applications requiring public notice shall provide to the Community Development
Department, at the cost of the applicant, a notarized list of all owners within a 300 foot
radius of the property subject of the application along with two copies of self-adhesive
labels containing the names and addresses of all property owners as required by City
Code.
In addition to the mailing list and labels and the fee schedule outlined in 1. above,
applications requiring public notice shall pay a deposit to cover the costs of property
posting notice, mailing notice and newspaper advertisements by the City, as follows:
i) The sum of $10,000 for applications for Development of Regional Impact,
Amendments to the Comprehensive Plan, Amendments to the Official Zoning
Map, Amendments to the text of the Land Development Regulations
ii) The sum of $1,000 for all other applications noted in 1. above.
In the event that the publication, notice and mailing charges exceed the amount of the
deposit above, the applicant shall be responsible to pay to the City the full cost of such
charges.
4
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AMENDING
RESOLUTION NO. 97-35, RESOLUTION NO. 98-05,
RESOLUTION NO. 2004-08, AND RESOLUTION NO.
2007-28 TO REVISE THE FEE SCHEDULE FOR
DEVELOPMENT REVIEW, PLANNING AND ZONING
APPLICATIONS; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Section 34-2 of the City Code, the City Commission is
authorized to provide a fee schedule for development review, planning and zoning
applications provided by the City and to amend such fees from time to time by
Resolution following a public hearing; and
WHEREAS, the City Commission adopted Resolution No. 97-35 which
established the fee schedule for development review, planning and zoning applications
provided by the City; and
WHEREAS, the City Commission adopted Resolution No. 98-05 which revised
the fee schedule for site plan applications; and
WHEREAS, the City Commission adopted Resolution No. 2004-08 which revised
the application names on the fee schedule; and
WHEREAS, the City Commission adopted Resolution No. 2007-28 which added
application types and fees and which revised other application fees on the fee
schedule; and
WHEREAS, it is recommended that the fee schedule be revised to increase the
current development review, planning and zoning application fees for administrative site
plan review applications to cover the costs incurred by the City to review such
applications; and
City of Aventura Resolution No. 2015-
Page 2
WHEREAS, the City Commission has held a public hearing as provided by law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The fee schedule for development review, planning and
zoning applications adopted by Resolution No. 97-35, as amended by Resolution
No. 98-05, Resolution No. 2004-08 and Resolution No. 2007-28 is hereby further
amended as follows':
"City of Aventura
Development Review, Planning and Zoning Application Fee Schedule
Revised June,2007- September 1, 2015
1. Planning & Zoning Application Fees
The following application fees shall be paid, in total, at the time of application. Each individual
action shall be submitted with an application fee.
Type of Application Application Fee
Development of Regional Impact $25,000
Amendments to the Comprehensive Plan Small Scale $ 7,500
Land Use Map Large Scale $10,000
Amendments to the Text of the Comprehensive Plan $ 7,500
Amendments to the Official Zoning Map $ 7,500
Amendments to the text of the Land Development $ 7,500
Regulations
Administrative Site Plan Review- Single Use Sites $ 7,500
(Residential or Non-Residential) $10,000
Additional fee for each review after three (3) third reviews $ 2,500
of plans
Major revision to administrative site plan approval $--7„5-045
$10,000
Minor revision to administrative site plan approval $-44900
$5,000
1 Underlined provisions constitute proposed additions to existing text; strip provisions indicate
proposed deletions from existing text.
City of Aventura Resolution No. 2015-_
Page 3
Administrative Site Plan Review— Mixed Use Sites $45450
$17,500
Additional fee for each review after three (3) third reviews
of plans $ 5,000
Major revision to administrative site plan approval $45,040
$17,500
Minor revision to administrative site plan approval $7,500
$8,750
Tentative Plat $ 7,500
plus $100 per lot/tract
Final Plat $ 5,000
plus $100 per lot/tract
Conditional Use $5,000
Modification of Condition of Conditional Use $2,500
Variance $5,000
Modification of Condition of Variance $2,500
Sign Variance $5,000
Abandonment of Right of Way $5,000
Appeal of Administrative Decision $1,000
Request for Postponement of Public Hearing Application $1,000
Temporary Use $2,500
Entrance Feature/Guardhouse $5,000
Modification/Replacement of Ent. Feature/Guardhouse $2,500
Development Agreement $5,000
Restrictive Covenant/Easements $5,000
Modification/Release of Covenant or Easement $2,500
2. Planning & Zoning Building Permit Review Fees
Signs, fences, swimming pools, additions $ 150
Interior/Exterior Renovations $ 150
Trailer/Sales Office Permit $ 150
Residential & Non-Residential Master permit $ 500
City of Aventura Resolution No. 2015-
Page 4
Modification to master permit $ 250
3. Other Planning &Zoning Fees
Alcoholic Beverage Application $ 100
Zoning Verification Letter $ 100
Pre-submittal review of plans $ 200
Advisory letter/memoranda regarding applicable codes,
interpretations, etc. $ 500
Research request $ 75/hr
4. Advertising Costs
All applications requiring public notice shall provide to the Community Development
Department, at the cost of the applicant, a notarized list of all owners within a 300 foot radius of
the property subject of the application along with two copies of self-adhesive labels containing
the names and addresses of all property owners as required by City Code.
In addition to the mailing list and labels and the fee schedule outlined in 1. above, applications
requiring public notice shall pay a deposit to cover the costs of property posting notice, mailing
notice and newspaper advertisements by the City, as follows:
i) The sum of $10,000 for applications for Development of Regional Impact,
Amendments to the Comprehensive Plan, Amendments to the Official Zoning Map,
Amendments to the text of the Land Development Regulations
ii) The sum of$1,000 for all other applications noted in 1. above.
In the event that the publication, notice and mailing charges exceed the amount of the deposit
above, the applicant shall be responsible to pay to the City the full cost of such charges."
Section 2. The revised fee schedule is attached as Exhibit "A" to this
Resolution.
Section 3. The City Manager is authorized to take all necessary and
expedient action to carry out the aims of this Resolution.
Section 4. This Resolution shall become effective immediately upon its
adoption.
City of Aventura Resolution No. 2015-_
Page 5
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Enbar Cohen
Mayor Enid Weisman
PASSED AND ADOPTED this 1st day of September, 2015.
Enid Weisman, Mayor
ATTEST:
Ellisa Horvath, MMC, City Clerk
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
This Resolution was filed in the Office of the City Clerk this day of , 2015.
Ellisa Horvath, MMC, City Clerk
City of Aventura Resolution No. 2015-
Page 6
Exhibit "A" to Resolution No. 2015-
City of Aventura
Development Review, Planning and Zoning Application Fee
Schedule
Revised September 1, 2015
1. Planning & Zoning Application Fees
The following application fees shall be paid, in total, at the time of application. Each
individual action shall be submitted with an application fee.
Type of Application Application Fee
Development of Regional Impact $25,000
Amendments to the Comprehensive Plan Small Scale $ 7,500
Land Use Map Large Scale $10,000
Amendments to the text of the Comprehensive Plan $ 7,500
Amendments to the Official Zoning Map $ 7,500
Amendments to the text of the Land Development $ 7,500
Regulations
Administrative Site Plan Review — Single Use Sites
(Residential or Non-Residential) $10,000
Additional fee for each review after third review of
plans $ 2,500
Major revision to administrative site plan approval $10,000
Minor revision to administrative site plan approval $ 5,000
Administrative Site Plan Review— Mixed Use Sites $17,500
Additional fee for each review after third review of
plans $ 5,000
Major revision to administrative site plan approval $17,500
Minor revision to administrative site plan approval $ 8,750
Tentative Plat $ 7,500
plus $100 per lot/tract
City of Aventura Resolution No. 2015-
Page 7
Type of Application Application Fee
Final Plat $5,000
plus $100 per lot/tract
Conditional Use $ 5,000
Modification of Condition of Conditional Use $ 2,500
Variance $5,000
Modification to Condition of Variance $2,500
Sign Variance $5,000
Abandonment of Right of Way $5,000
Appeal of Administrative Decision $1,000
Request for Postponement of Public Hearing $1,000
Application
Temporary Use $2,500
Entrance Feature/Guardhouse $5,000
Modification/Replacement of Feature/Guardhouse $2,500
Development Agreement $5,000
Restrictive Covenant/Easements $5,000
Modification/Release of Covenant or Easement $2,500
2. Planning & Zoning Building Permit Review Fees
Signs, fences, swimming pools, additions $ 150
Interior/Exterior Renovations $ 150
Trailer/Sales Office Permit $ 150
Residential & Non-Residential Master permit $ 500
Modification to master permit $ 250
City of Aventura Resolution No. 2015-
Page 8
3. Other Planning & Zoning Fees
Alcoholic Beverage Application $ 100
Zoning Verification Letter $ 100
Pre-submittal review of plans $ 200
Advisory letter/memoranda regarding applicable codes,
interpretations, etc. $ 500
Research request $ 75/hr
4. Advertising Costs
All applications requiring public notice shall provide to the Community Development
Department, at the cost of the applicant, a notarized list of all owners within a 300 foot
radius of the property subject of the application along with two copies of self-adhesive
labels containing the names and addresses of all property owners as required by City
Code.
In addition to the mailing list and labels and the fee schedule outlined in 1. above,
applications requiring public notice shall pay a deposit to cover the costs of property
posting notice, mailing notice and newspaper advertisements by the City, as follows:
iii) The sum of $10,000 for applications for Development of Regional Impact,
Amendments to the Comprehensive Plan, Amendments to the Official
Zoning Map, Amendments to the text of the Land Development Regulations
iv) The sum of $1,000 for all other applications noted in 1. above.
In the event that the publication, notice and mailing charges exceed the amount of the
deposit above, the applicant shall be responsible to pay to the City the full cost of such
charges.