07-07-2015 Agenda Item 9 Backup - 2015-2020 Aventura CIP Document�-
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City of Aventura - - =
Capital Improvement Program
2015/16 — 2019/20 ' _
CAPITAL IMPROVEMENT PROGRAM
2015/16 - 2019/20
of Exc
CITY OF AVENTURA
CITY COMMISSION
Mayor Enid Weisman
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Denise Landman
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Cole & Bierman, P.A., City Attorney
Robert M. Sherman, Community Services Director
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Alm, Principal Charter School
Brian K. Raducci, Finance Director
Steven Clark, Arts & Cultural Center General Manager
Ellisa Horvath, City Clerk
Office of the City Manager
June 2015
City of
Aventura
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Aventura, Florida 331.80
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City ") Capital
Improvement Program (CIP) for the fiscal period October 1, 2015 through
September 30, 2020 and the proposed Capital Budget for the Fiscal period
October 1, 2015 through September 30, 2016.
The primary goal of the CIP is to develop a long —term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities
for implementation. It is important to stress that the CIP is a planning tool to
evaluate infrastructure needs of the City as well as the financial capabilities of the
City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a
CIP document which serves as a point of reference and includes an estimated
long -term budget plan.
At this point in the City's history, the need for major capital improvement funding
has decreased substantially due to a very ambitious schedule of completing
major community facilities and infrastructure projects during the past nineteen
years since the incorporation of the City. This document represents an update of
the CIP that was originally prepared for the five -year cycle of 2014 to 2019. The
update process is important for the CIP to become a continuing and ongoing
planning /implementation process. The last four years of last year's program
were reevaluated in light of unanticipated needs, cost revisions, new project
priorities and the financial condition of the City. In addition, the CIP was updated
to add new projects in the fifth year (2019/20) to complete the cycle. Projects
included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
1. Added in 2016/17 resurfacing Founders Park parking lot and exercise
trail - $119,000.
2. Added in 2015/16 replacing and upgrading the path lighting system on
the Don Soffer Exercise Trail - $700,000.
3. Added Stormwater Master Plan Update for 2015/16 - $225,000.
4. Added 15 stormwater outfall check valves to guard against rising sea
levels - $936,000.
5. Added in 2015/16 NE 34th Avenue, NE 28th Avenue and Aventura
Boulevard resurfacing - $408,000.
6. Added in 2015/16 Country Club Drive flashing pedestrian crossing signs
-$490,000.
The proposed 2015 — 2020 CIP includes 33 projects in five (5) functional
categories with a total value of $17,883,605. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (14 %), Transportation, Drainage and
Infrastructure Improvements (47 %), Capital Equipment Purchase and
Replacement (20 %), Information /Communication Technology (17 %) and Public
Buildings and Facilities Improvements (2 %).
Major emphasis was placed on the following projects
Stormwater Drainage Improvements
$2,746,000
Road Resurfacing
2,694,000
Park Improvements
2,594,050
Street Lighting Upgrades
1,628,000
TVMS Upgrades
850,000
Air Conditioning Unit Replacements
312,000
It should be noted that the City and Aventura Mall our working together to design
a traffic flow improvement project to address congestion on Country Club Drive
from motorists going east on the Lehman Causeway. This was not included in
this document, as it is in the early stages of study and requires FDOT approval.
The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels. The plan is based on conservative estimates.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
Arts & Cultural Center, transportation improvements and many other community
enhancements continue to exhibit our commitment to excellence and
professionalism. This document serves many purposes. Importantly it serves as
an aid to the residents in providing a better understanding of the City's long -term
capital needs and how the City intends to meet these demands. It also details
our continuing effort to address the needs and concerns of our citizens while
making prudent financial decisions which contribute to the City's long -term
financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2015 - 2020 Capital Improvement Program:
1. Review the CIP document at the June workshop meeting.
2. Hold a public hearing at the July Commission Meeting to
conceptually adopt the final CIP document, by resolution, for
implementation.
All questions relating to the CIP should be referred to my attention.
Respectfully submitted,
Eric M. So
City Manager
CAPITAL IMPROVEMENT PROGRAM
2015-2020
HIGHLIGHTS
• Road maintenance projects that total $2,694,000 to resurface asphalt and enhance
safety are included for NE 29th Place, NE 213th Street, NE 191St Street, NE 27th Avenue,
NE 28th Court, NE 30th Avenue, NE 209th Street, Yacht Club Drive, Mystic Point Drive,
NE 187th Street, NE 185th Street, Aventura Boulevard, NE 34th Avenue and NE 28th
Avenue.
• Installation of Flashing Pedestrian Crossing Signs on Country Club Drive.
• Provides for improvements to Founders Park, Veterans Park, and Waterways Park in
the amount of $521,550 to address maintenance requirements.
• Upgrades and improves the path lighting system on the Don Soffer Exercise Trail in the
amount of $700,000.
• Utilizes a stormwater utility program to improve drainage along NE 191St Street,
upgrades seawalls along NE 213th Street, NE 183rd Street, NE 188th Street, NE 190th
Street and adds 15 stormwater outfall check valves to guard against rising sea levels. A
total of $2,746,000 has been earmarked during the five -year period.
• Funds development of a 1.5 acre new park planned on NE 188th Street at a cost of
$1,400,000.
• Provides funding in the amount of $1,200,000 to retrofit street lighting throughout the
City with more energy efficient LED fixtures and $428,000 for new street lights on NE
30th Avenue and NE 29th Place.
• Includes $850,000 to expand the City's Traffic Video Monitoring System to the southern
portion of the City.
• Provides the necessary equipment to continue to provide high quality and effective
police services.
• Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
• Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
CAPITAL IMPROVEMENT PROGRAM
2015-2020
TABLE OF CONTENTS
INTRODUCTION
PAGE
Purpose of the Capital Improvement Program
1
Legal Authority
2
Development of the Capital Improvement Program
2
Capital Improvement Program Policies
3
Preparing the Capital Budget
4
Locating a Specific Capital Project
4
Reading the Program Schedules
5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects
7
Summary of Major Programs
7
Summary of Proposed Appropriations by Funding Source
8
Summary of Projects by Location and Year
9
FUNDING PLAN
Introduction
11
Debt vs. Pay -As- You -Go Financing
11
Required Separation of Funding Sources
12
Summary of Financing Plan Model
13
Proposed Financing Plan General Fund
14
Proposed Financing Plan Transportation Fund
18
Proposed Financing Plan Stormwater Utility Fund
19
Proposed Financing Plan Capital Projects Fund
20
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements 22
Transportation, Drainage and Infrastructure Improvements 31
Public Buildings and Facilities Improvements
Information /Communications Technology
101:3
11K
Capital Equipment Purchases and Replacements 51
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INTRODUCTION
City of Aventura
INTRODUCTION
This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City ") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long -term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
The CIP is an official statement of public policy regarding long -range capital
development within the City. A capital improvement is defined as a capital expenditure
of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five -year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2015 -2020 Page 1
City of Aventura
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CIP process facilitates long -range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long -range fiscal framework.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in January when operating departments
were required to prepare requests for all proposed capital projects anticipated during
the period of 2015 - 2020. A CIP Preparation Manual and related forms were
distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five -
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Director
and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2015 -2020 Page 2
City of Aventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five -year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted CIP.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five -year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay -as- you -go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long -term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 10% of the annual General Fund revenue.
Capital Improvement Program 2015 -2020 Page 3
City of Aventura
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid -year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five -year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Director and
City Manager and, if approved by the City Manager, a budget amendment is presented
to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information /Communications Technology (ICT)
Capital Equipment Purchases & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI -1 -CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 2015 -2020 Page 4
City of Aventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
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City of Aventura
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Capital Improvement Program 2015 -2020 Page 6
City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2015 — 2020 CIP includes 33 projects in five (5) functional categories with
a total value of $17,883,605. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities
(14 %), Transportation, Drainage and Infrastructure Improvements (47 %), Capital
Equipment Purchase and Replacement (20 %), Information /Communication Technology
(17 %) and Public Buildings and Facilities Improvements (2 %).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
Beautification & Parks Facilities $ 2,135,200 $ 163,400 $ 200,000 $ 59,850 $ 35,600 $ 2,594,050
Transportation, Drainage & 4,693,000 979,000 1,067,000 1,011,000 658,000 8,408,000
Infrastructure
Public Buildings & Facilities 30,000 30,000 42,000 96,000 181,500 379,500
Information /Communication 505,975 532,175 604,775 676,925 658,875 2,978,725
Technology
Capital Equipment 666,250 563,900 808,050 676,730 808,400 3,523,330
Totals $ 8,030,425 $ 2,268,475 $ 2,721,825 $ 2,520,505 $ 2,342,375 $ 17,883,605
Capital Improvement Program
2015/16 - 2019/20
Summary By Function
Capital
Equipment Beautification &
20% Parks Facilities
14%
Information
Technology �I
17%
{ r'
r
Public Buildings Transportation,
2% Drainage &
Infrastructure
47%
Capital ImK Page 7
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2015/16 - 2019/20
Summary By funding Source
Funding Source 2015116 2016117 2017118 2018119 2019120 TOTAL
General $ 2,630,925 $ 1,095,475 $ 1,446,325 $ 1,240,005 $ 1,395,375 $ 7,808,105
Stormwater Utility 1,655,000 246,000 250,000 345,000 250,000 2,746,000
Capital Projects Fund 900,000 0 0 0 0 900,000
Charter School 156,500 194,000 208,500 269,500 289,000 1,117,500
Transportation Fund 2,688,000 733,000 817,000 666,000 408,000 5,312,000
$ 8,030,425 $ 2,268,475 $ 2,721,825 $ 2,520,505 $ 2,342,375 $ 17,883,605
The proposed funding plan involves a commitment to "pay —as- you -go" annual
appropriations established in yearly budgets and does not include additional long term
debt.
Funding Source Summary
Stormwater Utility
r 15%
General
44%
Capital Projects
5%
Charter School
6%
Transportation
Fund
30%
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City of Aventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2015/16- 2019/20
Summary By Location
Resurfacing
Street Lighting
Drainage Park
Location Improvements Improvements
Founders Park
2015 to 2019
Waterways Park
2015 to 2017
Veterans Park
2017 to 2019
NE 29th Place
2015/16
NE 30th Avenue
2015/16
NE 188th Street Park
2015/16
NE 213th Street
2015/16
Yacht Club Drive
2015/16
NE 191St Street
2015/16
NE 27th Avenue
2016/17
NE 28th Court
2016/17
NE 209th Street
2016/17
Yacht Club Drive
2017/18
Mystic Point Drive
2017/18
NE 187th Street
2018/19
NE 185th Street
2018/19
Aventura Boulevard
2019/20
NE 34th Avenue
2019/20
NE28th Avenue
2019/20
Capital Improvement Program 2015 -2020 Page 9
City of Aventura
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Capital Improvement Program 2015 -2020 Page 10
City of Aventura
FUNDING PLAN
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CIP itself but the required
operating expenses and debt service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay -as- you -go basis or some combination of the two (2).
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five -year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY -AS- YOU -GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed
over a longer time frame without impairing the usefulness of the project.
Capital Improvement Program 2015 -2020 Page 11
City of Aventura
3. The projects are non - recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long -term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay -as- you -go financing is most appropriate for a CIP which includes:
A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay -as- you -go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CIP.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay -as- you -go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund
4. Capital Projects Fund
5. Stormwater Utility Fund
Capital Improvement Program 2015 -2020 Page 12
City of Aventura
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay -as- you -go" financing through annual appropriations to fund the total five
year amount of $17,883,605. No additional debt is recommended.
2. Adjusts property tax revenues based on projected conservative growth in
assessments.
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City of Aventura
PROPOSED FINANCING PLAN
GENERALFUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay -as- you -go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
Table 1 presents a five -year projection of resources which will be available for General
Government Services. Unless shown by an asterisk ( *), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2014/15 fiscal year.
Revenue descriptions followed by an asterisk ( *) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five -year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
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City of Aventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad Valorem Tax revenues are estimated to increase at 8% in 2015/16 and grow at the
rate of 5% each year thereafter.
(b) FPL Franchise Fees from the County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year.
(f) Building related revenues will decrease over the 5 year period.
(g) State shared revenues will grow at the rate of 3% per year.
(h) Half -cent sales tax will grow at the rate 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
Q) Fines & forfeitures will grow at the rate of 3% per year.
Capital Improvement Program 2015 -2020 Page 15
2014115
2015116
2016117
2017118
2018119
2019120
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES
$13,811,000
$14,896,543
$15,641,370
$16,423,439
$ 17,244,611
$18,106,841 (a)
FPL FRANCHISE FEES
1,782,000
1,898,000
1,935,960
1,974,679
2,014,173
2,054,456 (b)
FRANCHISE FEES
508,000
519,000
534,570
550,607
567,125
584,139 (c)
UTILITY TAXES
7,652,000
7,886,000
8,122,580
8,366,257
8,617,245
8,875,762 (d)
SECTION 185 PREMIUM TAX
318,000
318,000
318,000
318,000
318,000
318,000
CITY BUSINESS LICENSES TAX
880,000
910,000
919,100
928,291
937,574
946,950 (e)
BUILDING RELATED REVENUE
1,653,000
2,068,000
1,600,000
1,300,000
1,300,000
1,000,000 (f)
STATE SHARED REVENUES - UNRESTRICTED
552,329
642,329
661,599
681,447
701,890
722,947 (g)
HALF CENT SALES TAX
2,630,000
2,725,000
2,820,375
2,919,088
3,021,256
3,127,000 (h)
CHARGES FOR SERVICES
2,120,000
2,153,000
2,228,355
2,306,347
2,387,070
2,470,617 (i)
FINES AND FORFEITURES
1,632,000
1,642,000
1,691,260
1,741,998
1,794,258
1,848,085 Q)
MISC. REVENUES
165,000
205,000
178,000
178,000
178,000
178,000
COUNTY BUSINESS TAX
49,000
49,000
49,000
49,000
49,000
49,000
TOTAL CURRENT YEAR REVENUES
$33,752,329
$35,911,872
$36,700,169
$37,737,154
$39,130,201
$40,281,798
TRANSFERS FROM E911 FUND
30,000
30,000
31,050
32,137
33,262
34,426
TOTAL AVAILABLE
$ 33,782,329 $
35,941,872 $
36,731,219 $
37,769,290
$ 39,163,463
$ 40,316,224
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad Valorem Tax revenues are estimated to increase at 8% in 2015/16 and grow at the
rate of 5% each year thereafter.
(b) FPL Franchise Fees from the County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year.
(f) Building related revenues will decrease over the 5 year period.
(g) State shared revenues will grow at the rate of 3% per year.
(h) Half -cent sales tax will grow at the rate 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
Q) Fines & forfeitures will grow at the rate of 3% per year.
Capital Improvement Program 2015 -2020 Page 15
City of Aventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT
2014/15
2015/16
2016/17
2017/18
2018/19
2019/20
City Commission
$ 125,339 $
128,563 $
131,134 $
135,068 $
139,120 $
143,294
Office of the City Manager
807,931
821,742
854,612
888,796
924,348
961,322
Legal
270,000
280,000
290,000
290,000
290,000
290,000
City Clerk
313,021
287,685
322,069
338,173
371,845
397,874
Finance
986,975
1,003,892
1,054,087
1,106,791
1,162,130
1,220,237
Information Technology
968,588
1,013,438
1,059,043
1,111,995
1,167,595
1,225,974
Public Safety
17,403,680
18,068,337
18,881,412
19,636,669
20,422,135
21,341,131
Arts & Cultural Center
726,900
798,183
809,101
845,511
883,559
923,319
Community Development
2,104,435
2,401,633
2,123,682
2,112,392
2,125,764
2,114,537
Community Services
4,476,210
4,760,648
4,951,074
5,149,117
5,355,082
5,569,285
Non - Departmental
1,469,000
1,481,000
1,510,620
1,540,832
1,571,649
1,603,082
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES
$ 29,652,079 $
31,045,121 $
31,986,834 $
33,155,344 $
34,413,227 $
35,790,056
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,221,190 2,208,590 2,220,979 2,220,979 2,220,979 2,220,979
Transfers
TOTAL PROJECTED EXPENDITURES $ 31,873,269 $ 33,253,711 $ 34,207,813 $ 35,376,323 $ 36,634,206 $ 38,011,035
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures are projected to increase on average of 4% each
year.
Capital Improvement Program 2015 -2020 Page 16
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
I TOTAL PROJECTED AVAILABLE RESOURCES
PROJECTED OPERATING EXPENDITURES
DEBT SERVICE REQUIREMENTS
SUBTOTAL - EXPENDITURES
BALANCE AFTER OPERATING COSTS
LESS CIP APPROPRIATIONS
BALANCE
AMOUNT NEEDED FROM CIP RESERVE
OR NEW REVENUES
City of Aventura
2015/16 2016/17 2017/18 2018/19 2019/20
$35,941,872 $36,731,219 $37,769,290 $39,163,463 $40,316,224
31,045,121
31,986,834
33,155,344
34,413,227
35,790,056
2,208,590
2,220,979
2,220,979
2,220,979
2,220,979
33,253,711
34,207,813
35,376,323
36,634,206
38,011,035
2,688,161
2,523,406
2,392,967
2,529,257
2,305,189
2,660,925
1,095,475
1,446,325
1,240,005
1,395,375
909,814
$ 27,236 $
1,427,931 $
946,642 $
1,289,252 $
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Revenues
Expenditures
CIP
2015/16 2016/17 2017/18 2018/19 2019/20
Capital Improvement Program 2015 -2020 Page 17
City of Aventura
PROPOSED FINANCING PLAN
TRANSPORTATION FUND
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
REVENUES
LOCAL OPTION GAS TAX
INTEREST EARNINGS
STATE SHARED REVENUES - RESTRICTED
FDOT
CARRYOVER
COUNTY TRANSIT SYSTEM SURTAX
TOTAL REVENUES
EXPENDITURES
Maintenance Operating Expenditures
Transit Services
TOTAL EXPENDITURES
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20
$ 505,000 $ 516,000 $ 528,900 $ 542,123 $ 555,676 $ 544,000
2,000
2,000
2,000
2,000
2,000
1,000
170,000
240,000
246,000
252,150
258,454
184,000
-
490,000
-
-
-
-
2,213,480
1,182,855
106,450
347,850
499,365
794,339
1,050,000
1,371,000
1,405,275
1,440,407
1,476,417
1,131,000
$3,940,480 $3,801,855 $2,288,625 $ 2,584,529 $2,791,911 $ 2,654,339
$ 463,500 $ 537,405 $ 564,275 $ 592,489 $ 622,113 $ 653,219
399,000 470,000 643,500 675,675 709,459 894,932
$ 862,500 $ 1,007,405 $ 1,207,775 $ 1,268,164 $ 1,331,572 $ 1,548,151
Total For Capital 3,077,980 2,794,450 1,080,850 1,316,365 1,460,339 1,106,188
CAPITAL EXPENDITURES
Project Title 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20
Street Lighting $ 231,411 $ 428,000 $ 400,000 $ 400,000 $ 400,000 $ -
TVMS 300,000 500,000 - - -
Transporation Improvements 353,714 490,000 - - - -
Road Resurfacing Program 1,010,000 1,270,000 333,000 417,000 266,000 408,000
TOTAL CAPITAL EXPENDITURES $1,895,125 $2,688,000 $ 733,000 $ 817,000 $ 666,000 $ 408,000
Reserves $ 1,182,855 $ 106,450 $ 347,850 $ 499,365 $ 794,339 $ 698,188
Capital Improvement Program 2015 -2020 Page 18
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries.
In order to address deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting, maintenance and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
Table 5 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five -year period.
A total of $2,746,000 worth of stormwater drainage projects will be completed during the
five -year period. The monthly rate charged to users per unit was $2.50 for 2014/15. It
is not recommended that the fee be increased during the next five (5) years.
TABLE 5
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
2014115 2015116 2016117 2017118 2018119 2019120
Revenues:
Stormwater Utility Billings (1)
$867,000
$875,670
$884,427
$893,271
$902,204
$911,226
State Grant
425,000
195,000
Interest
4,000
1,000
1,000
1,000
1,000
1,000
Carry Overof Surplus
880,000
1,569,600
407,614
445,238
463,635
370,929
$ 2,176,000 $
2,641,270 $
1,293,041 $
1,339,509 $
1,366,839 $
1,283,155
Operating Expenses: (2)
Available for CIP & Debt Service
Annual CIP Expenditures:
556,400 578,656
$ 1,619,600 $ 2,062,614 $
601,802 625,874 650,909 676,946
691,238 $ 713,635 $ 715,929 $ 606,210
850,000 1,655,000 246,000 250,000 345,000 250,000
Annual Surplusl(Deficit): $ 769,600 $ 407,614 $ 445,238 $ 463,635 $ 370,929 $ 356,210
NOTES TO ASSUMPTION OF PROJECTIONS
(1) Projected to increase by 1% annually.
(2) Includes Operation and Maintenance, Engineering and Administration .
Projected to continue to grow at an annual rate of 4 %.
Capital Improvement Program 2015 -2020 Page 19
City of Aventura
PROPOSED FINANCING PLAN
CAPITAL PROJECTS FUND
This fund was established to account for restricted impact fees or other revenues and
which by Ordinance or Commission Policy are designated for police and parks capital
improvements. This table reflects the anticipated revenues available and the proposed
appropriations.
TABLE 6
CAPITAL PROJECTS FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
REVENUES
Police Impact Fees
Park Impact Fees
Developer Contributions
Carryover - Parks Impact Fees
Carryover - Police Impact Fees
TOTAL REVENUES
POLICE CAPITAL EXPENDITURES
Police Equipment
TVMS
Police Reserves
TOTAL EXPENDITURES
PARKS CAPITAL EXPENDITURES
Park Reserves
NE 188th Street Park Improvements
TOTAL EXPENDITURES
TOTAL CAPITAL EXPENDITURES
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20
$ 7,500 $ 5,000 $ $ $ $
7,500 -
750,000 -
1,033,741 900,000
25,898 0 5,000 5,000
$1,824,639 $ 905,000 $ 5,000 $ 5,000 $ $
757,500 - - -
25,898 5,000 $ 5,000 $ 5,000
$ 783,398 $ 5,000 $ 5,000 $ 5,000
911,241 -
130,000 900,000
1,041,241 900,000
$ 1,824,639 $ 905,000 $ 5,000 $ 5,000 $ - $ -
Capital Improvement Program 2015 -2020 Page 20
City of Aventura
•
V
C' l
Of Ex ee
PROJECT
DESCRIPTIONS
Capital Improvement Program 2015 -2020 Page 21
City of Aventura
I BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS I
This section includes beautification projects and improvements to the City's park system
and recreational facilities. There are six (6) projects in the CIP, which total $2,594,050.
Special emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to the City park system is based on the following
policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
• Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
• Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
• Provide exercise /walking paths and designated areas for bike riders to
enhance the physical well being of residents.
Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
• Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal: Update the five -year CIP on an annual basis.
• Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
Provide for adequate security measure including limited access facilities.
• Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
Employ vandal- resistant equipment and facilities.
• Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the residents' safety.
Capital Improvement Program 2015 -2020 Page 22
City of Aventura
Goal: Protect and preserve environmentally sensitive land and water areas.
Preserve and enhance open space with environmental impact.
Existing Facilities
There is 32 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190th Street includes both active and passive
recreational opportunities. The park encompasses the following components: Splash
pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and
backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive
play areas, baywalk, landscaping, two parking lots, multi - purpose plaza areas, signage,
benches, and security lighting.
Don Soffer Exercise /Walking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
Waterways Park was purchased in 2006. The 7 acre site that includes a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities
was opened in 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community /Recreation Center. Open passive and sitting areas are available at this
location.
Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 31 st Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; restroom facilities and landscaping with shade
trees. This park was modified in 2008 by removing the dog play area and expanding
the children's play area and adding a restroom facility.
NE 1881h Street Park contains 1.5 acres and was dedicated to the City in
2013. Development of this site is scheduled to begin in 2015.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2014/15 fiscal year:
Capital Improvement Program 2015 -2020 Page 23
City of Aventura
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development
1997/98
Country Club Drive Exercise /Walking Path Improvements
1997/98
NE 183rd Street Beautification Improvements
1997/98
NE 34th Avenue Beautification Improvements
1997/98
Library Landscaping Project
1997/98
Huber Tract Open Space Land Purchase
1998/99
NE 207th Street Beautification Improvements
1998/99
Country Club Dr. Exercise Path Safety Improvements
1998/99, 2004/05, 2009/10
NE 190th Street Beautification Improvements
1998/99
Biscayne Boulevard Phase I Beautification Improvements
1998/99
FEC Landscape Buffer
1998/99
NE 191St Street Beautification Improvements
1998/99
Waterways Park Improvements
1999/00
Founders Park Improvements
1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
2013/14, 2014/15
Biscayne Boulevard Phase 11 Beautification Improvements
1999/00
NE 185th Street & NE 28th Ave Beautification Improvements
1999/00
NE 213th Street Beautification Improvements
2001/02
Aventura Blvd. Entrance Features
2001/02
Community /Recreation Center Conceptual Design
2000/01
Community Recreation Center Development
2001/02
Expanded Waterways Park Purchase
2003/04
Biscayne Boulevard Phase 11 Beautification Improvements
2001/02
Country Club Drive Beautification Improvements
2002/03
Newspaper Racks
2002/03, 2003/04
NE 188th Street Beautification Improvements
2002/03
Yacht Club Way Beautification Improvements
2003/04
William Lehman Causeway Beautification Improvements
2003/04, 2004/05
Veterans Park Development
2003/04
Waterways Park Design
2005/06
Founders Park Parking Lot Expansion
2005/06
NE 207th Street Swale Beautification Improvements
2005/06
Waterways Park Development
2006/07, 2007/08
Splashpad Addition to Founders Park
2006/07
Miami Gardens Drive Beautification Improvements
2006/07
Waterways Dog Park Development
2007/08
Capital Improvement Program 2015 -2020 Page 24
City of Aventura
Veterans Park Modifications & Improvements 2007/08, 2013/14
Entrance Features Upgrades 2010/11
Waterways Park Improvements 2013/14, 2014/15
NE 188th Street Park Design 2014/15
Park Facilities /Open Space Recreation
The City's estimated current population is 37,239. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 102 acres. In calculating the number of recreation acres
the City has available for use by residents, public private, golf courses and marinas are
accounted for at a different degree depending on accessibility to citizens of the City.
Assuming that public facilities can be accounted for at 100 %, private recreation facilities
at 50 %, and marinas and the golf course at 25 %, the City existing and proposed
recreation areas total 117. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreation and open
space areas. The City owns 32 park /open space acres.
Table PFOS 1
CITY OF AVENTURA
Recreation /Open Space Inventory
TYPE
FACILITY
ACRES
APPLICABLE ACRES
Public
Recreation Areas
C
Don Soffer Exercise/WaIking path
5.5
5.5
C
Arthur I Snyder Memorial Park
3.5
3.5
N
Veterans Park
2.0
2.0
N
Waterways Park
7.0
7.0
N
Waterways Dog Park
1.5
1.5
N
NE 188th Street Park
1.5
1.5
N
Aventura Founders Park
11.0
11.0
Public Recreation Subtotal 32.0 32.0
Private Recreation Areas
Private Recreation Sites 63.61 31.81
Marina Complexes 9.40 2.35
Golf Courses 203.17 50.79
Private Recreation Subtotal 276.18 84.95
Total Recreation Areas 306.68 116.95
C = Community Park
N = Neighborhood Park
Funding Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Capital Improvement Program 2015 -2020 Page 25
City of Aventura
Total Category Budget $2,594,050
Funding:
General Fund $1,694,050
Capital Projects Fund 900,000
Capital Improvement Program 2015 -2020 Page 26
City of Aventura
Capital Improvement Program 2015 -2020 Page 27
TABLE 1
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
SUMMARY BY YEAR
Project - Dept.
BP1
Founders Park Improvements
CS
$ 18,000 $ 149,000
$ 30,000 $
35,000 $
15,000 $
247,000
BP2
Waterways Park Improvements
CS
8,000 5,000
-
-
-
13,000
BP3
Veterans Park Improvements
CS
- -
150,000
4,500
-
154,500
BP4
NE 188th Street Park Improvements
CS
1,400,000 -
-
-
-
1,400,000
BP5
Exercise Trail Improvements
CS
700,000 -
10,400
10,600
10,800
731,800
BP6
City -wide Beautification Improvements
CS
9,200 9,400
9,600
9,750
9,800
47,750
Totals
$ 2,135, 200 $ 163,400
$ 200,000 $
59,850 $
35,600 $
2,594,050
TABLE 2
PROPOSED BEAUTIFICATION
AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
FUNDING PLAN
CIP #
BP1
Project Title
Founders Park Improvements
Dept.
CS
Capital
$ 247,000 $ -
General
$ 247,000
BP2
Waterways Park Improvements
CS
13,000 -
13,000
BP3
Veterans Park Improvements
CS
154,500 -
154,500
BP4
NE 188th Street Park Improvements
CS
1,400,000 900,000
500,000
BP5
Exercise Trail Improvements
CS
731,800 -
731,800
BP6
City -wide Beautification Improvements
CS
47,750 -
47,750
Totals
2,594,050 $ 900,000
$ 1,694,050
Capital Improvement Program 2015 -2020 Page 27
City of Aventura
PROPOSED PROJECTS
1 —CS
Founders Park Improvements
2015/16 $18,000 2016/17 $149,000 2017/18 $30,000
2018/19 $35,000 2019/20 $15,000
This project consists of maintenance projects which replace and update equipment as I
well as enhancements to the existing features.
2015/16
Replace Office and Welcome Center Furniture
12,000
5,000
Preplace Two Chilled Water Fountains
6,000
2016/17
Replace SplashPad Water Features
30,000
Resurface Parking Lot and Exercise Trail
119,000
2017/18
Replace SplashPad Water Features
30,000
2018/19
Replace Sunpad Furniture
23,000
Replace SpalshPad Pumps
12,000
2019/20
Replace Benches and Trash Cans
15,000
2 -CS
Waterways Park Improvements
2015/16 $8,000 2016/17 $5,000
This project consists of the following maintenance projects.
2015/16 Replace Water Fountain
3,000
Replace Soccer Nets
5,000
2016/17 Replace Soccer Nets
5,000
3 -CS
Veterans Park Improvements
2017/18 $150,000 2018/19 $4,500
This project consists of maintenance projects which replace and update equipment as I
well as enhancements to the existing features.
2017/18 Replace Playground Equipment 150,000
2018/19 Replace Playground Equipment 4,500
Capital Improvement Program 2015 -2020 Page 28
City of Aventura
4 -CS
NE 188th Street Park Improvements
2015/16 $1,400,000
This project consists of developing the 1.5 acre parcel on NE 1881h Street into a large
oval play area, 2 playground areas and an adult exercise area connecting to the
promenade along the water.
.MER sox
TY FENCE
4N
D17MIi[/121
LITY
TY FENCE
SETBACK
NALKWAY
Capital Improvement Program 2015 -2020 Page 29
City of Aventura
5 -CS
Exercise Trail Improvements
2015/16 $700,000 2017/18 $10,400 2018/19 $10,600
2019/20 $10,800
This project consists of maintenance requirements for the Don Soffer Exercise Path:
2015/16 Replace Path Lighting System 700,000
2017/18 Replace 2 Water Fountains
12018/19 Replace 2 Water Fountains
10,400
10,600
2019/20 Replace 2 Water Fountains 10,800
6 -CS
City -Wide Beautification Improvements
2015/16 $9,200 2016/17 $9,400 2017/18 $9,600
2018/19 $9,750 2019/20 $9,800
This project consists of replacing aging street furniture that is no longer useful.
2015/16 Purchase Trash Cans and Benches 9,200
2016/17
Purchase
Trash Cans and Benches
9,400
2017/18
Purchase
Trash Cans and Benches
9,600
2018/19
Purchase
Trash Cans and Benches
9,750
2019/20 Purchase Trash Cans and Benches 9,800
Capital Improvement Program 2015 -2020 Page 30
City of Aventura
I TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE I
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting, transit and other
infrastructure improvements. There are five (5) improvement projects in the Capital
Improvement Program, which total $8,408,000. Special emphasis was given to
improving traffic flow, street lighting, correcting drainage deficiencies and road
resurfacing and addressing maintenance considerations. The projects outlined in this
section have been developed based on a survey of all areas of the City, with respect to
the improvement items, by the Community Services Department; City's consulting
engineer and staff. The projects were prioritized according to the urgency of the
improvements needed and age of the areas to be improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
• Coordinate area -wide storm water developments with major street improvements.
• Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
• Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
• Implement projects that address the long -term problems of the rising sea levels.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
• Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
• Implement improvements to meet safety standards.
• Improve safety by installing street lighting on all appropriate public roadways.
• Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
Capital Improvement Program 2015 -2020 Page 31
City of Aventura
• Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97 -05.
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
Existing Facilities
The following is a list of current public roads under the jurisdiction of the City
NE 185th Street
NE 27th Court
NE 28th Place
NE 28th Avenue
NE 29th Avenue
NE 29th Court
NE 29th Place
NE 30th Avenue
NE 34th Avenue
NE 187th Street
NE 188th Street
NE 190th Street
NE 191St Street
NE 192nd Street
NE 193rd Street
Aventura Boulevard
West Country Club Drive
North Country Club Drive
East Country Club Drive
NE 201 Terrace
NE 203rd Street
NE 205th Street
NE 206th Street
NE 207th Street
NE 208th Street
NE 208th Terrace
NE 209th Street
NE 211 th Street
NE 213th Street
NE 214th Terrace
NE 214th Street
NE 183rd Street
Yacht Club Drive
Turnberry Way
NE 27th Court
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2014/15 fiscal year:
Project Title
Country Club Drive Drainage Improvements
Sidewalk Installation — Southside of Lehman Causeway
Pedestrian Safety Study
Aventura Boulevard Street Lighting Improvements
NE 183rd Street & Drainage Improvements
NE183rd Street Lighting Improvements
NE 207th Street Lighting Improvements
North Aventura Stormwater Collector (213th Street)
Pedestrian Transportation Circulation Safety Improvements
NE 190th Street Lighting Improvements
South Aventura Stormwater Collector
Sidewalk Improvements & Replacements
Year
1996/97
1996/97
1996/97
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1998/99
1998/99
1998/99,
1999/00, 2000/01
Capital Improvement Program 2015 -2020 Page 32
NE 34th avenue Street Lighting Improvements
NE 185th Street & NE 28th Avenue Improvements
Safety Improvements — Country Club Drive
NE 30th Avenue Drainage Improvements
NE 213th Street Lighting Improvements
NE 34th Avenue Safety /Road Improvements
Biscayne Lake Gardens Area Drainage Improvements
NE 188th Street, Lighting & Drainage Improvements
Country Club Drive Improvements
NE 190TH Street Drainage Improvements
Yacht Club way Drainage and Lighting Improvements
NE 31 st Avenue Decorative Street Lighting
City of Aventura
1999/00
1999/00
1999/00
2000/01
2000/01
2000/01
2001/02
2002/03
2002/03, 2012/13, 2013/14
2002/03
2003/04
2003/04
Extension of Lehman Causeway Westbound Service Road 2003/04
Illuminated Street Signs 2003/04
Hospital District NE 213TH Street Drainage Connector 2003/04
Hospital District North Collector 2004/05
NE 207th Street Resurfacing 2004/05
Traffic Video Monitoring Program 2004/05, 2005/06
Directional Signs
2004/05
Yacht Club Drive Seawall Improvements
2005/06
Miami Gardens Drive
2005/06
Aventura Boulevard Resurfacing
2005/06
NE 213th Street Outfall Drainage Improvement
2006/07
Miami Gardens Drive Extension and Street Lighting
2006/07
Ne 29th Avenue Street Lighting Improvements
2006/07
Yacht Club Drive Resurfacing
2006/07
Countdown Pedestrian Walkway Signals
2006/07
Traffic Video Monitoring Program — Phase 1
2006/07
Traffic Video Monitoring Program — Phase 11
2007/08
NE 29th Pace and Yacht Club Way Resurfacing
2007/08
NE 190th Street Drainage Improvements
2007/08
NE 209th Street /Biscayne Boulevard Traffic Improvements
2007/08
NE 187th Street Traffic Improvements
2007/08
NE 180th & NE 182nd Street /Biscay Boulevard Signage
2007/08
NE 199th Street /West Country Club Drive Turning Lane
2008/09
NE 190th Street Resurfacing
2008/09
NE 191 st Street/Biscayne Boulevard Traffic Improvements
2008/09
NE 191St /29th Avenue Drainage Improvements
2008/09
Hospital District Resurfacing
2009/10
NE 183rd Street Resurfacing & Road Improvements
2009/10
Yacht Club Way Bridge Improvements
2009/10
Country Club Drive Bus Shelters
2010/11
NE 29th Avenue and NE 187th Street Resurfacing
2010/11
NE 34th Avenue Street Resurfacing
2010/11
Biscayne Boulevard Street Light Upgrades Phase 1
2010/11
Biscayne Boulevard Street Light Upgrades Phase 2
2011/12
Capital Improvement Program 2015 -2020 Page 33
City of Aventura
NE 18511/NE 3111 Avenue, NE 188th Street and NE 191 Street
Resurfacing 2011/12
Biscayne Boulevard Street Light Upgrades Phase 3 2012/13
Traffic Signal @ NE 18511 Street & NE 28t1 Court 2012/13
Turning Lane at N. Country Club Drive and NE 34t1 Avenue 2012/13
Biscayne Boulevard Street Light Upgrades Phase 4 2013/14
Traffic Flow Improvements NE 18511 Street 2013/14
NE 29t1 Place Drainage Improvements & Resurfacing 2014/15
Biscayne Lake Gardens Resurfacing 2014/15
NE 207t1 Street Resurfacing 2014/15
Traffic Video Monitoring System Upgrades 2014/15
NE 18511 Street Turning Lane Improvements 2014/15
Road, Drainage and Infrastructure Improvements
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
schedules.
Funding Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget $8,408,000
Funding:
Transportation Fund $5,312,000
Stormwater Utility Fund 2,746,000
General Fund 350,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
Capital Improvement Program 2015 -2020 Page 34
City of Aventura
TABLE 1
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
SUMMARY BY YEAR
TDI1
Stormwater Drainage Improvements
CS $
1,655,000 $
246,000 $
250,000 $
345,000 $
250,000 $ 2,746,000
TDI2
Road Resurfacing Program
CS
1,270,000
333,000
417,000
266,000
408,000 2,694,000
TDI3
Country Club Drive Pedestrian Signs
CS
490,000
-
-
-
- 490,000
TDI4
TVMS Upgrade
CS
850,000
-
-
-
850,000
TDI5
Street Lighting Improvements
CS
428,000
400,000
400,000
400,000
- 1,628,000
Totals
$
4,693,000 $
979,000 $
1,067,000 $
1,011,000 $
658,000 $ 8,408,000
TABLE 2
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
FUNDING PLAN
TDI1
Stormwater Drainage Improvements
CS $
2,746,000 $ 2,746,000 $
$ -
TDI2
Road Resurfacing Program
CS
2,694,000 -
2,694,000
TDI3
Country Club Drive Pedestrian Signs
CS
490,000
490,000
TDI4
TVMS Upgrade
CS
850,000
350,000 500,000
TDI5
Street Lighting Improvements
CS
1,628,000 -
- 1,628,000
Totals
$
8,408,000 $ 2,746,000 $
350,000 $ 5,312,000
Capital Improvement Program 2015 -2020 Page 35
City of Aventura
PROPOSED PROJECTS
1 -CS
Stormwater Drainage Improvements
2015/16 $1,655,000 2016/17 $246,000 2017/18 $250,000
2018/19 $345,000 2019/20 $250,000
Projects included provide for drainage improvements in areas prone to flooding and
addressing the long term impacts of the rising sea levels by installing check valves in
the various drainage outflows throughout the City.
2015/16 NE 213th Street and NE 183rd Street Seawall 390,000
NE 191St Improvements 650,000
NE 29th Place Phase II (South) Improvements 390,000
Stormwater Master Plan /Environmental Assessment
225,000
2016/17 3 Stormwater Outflow Check Valves 186,000
NE 188th Street and NE 190th Street Seawall
Improvements 60,000
2017/18 4 Stormwater Outflow Check Valves 250,000
2018/19 Replace Country Club Drive Pump Station 95,000
4 Stormwater Outflow Check Valves 250,000
2019/20 4 Stormwater Outflow Check Valves 250,000
2 -CS
Road Resurfacing Program
2015/16 $1,270,000 2016/17 $333,000 2017/18 $417,000
2018/19 $266,000 2019/20 $408,000
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Community Services Department.
2015/16 NE 213th Street 335,000
NE 29 Place Phase II (South) 482,000
Yacht Club Way Bridge Repairs 215,000
NE 191 st Street 238,000
2016/17 NE 27th Avenue 58,000
NE 28th Court between 185 and 187 Streets 53,000
NE 30th Avenue 168,000
NE 209th Street 54,000
Capital Improvement Program 2015 -2020 Page 36
City of Aventura
2017/18 Yacht Club Drive 290,000
Mystic Point Drive 127,000
2018/19 NE 1871h Street
145,000
NE 185th Street
121,000
2019/20 Aventura Boulevard
285,000
NE 34th Avenue
45,000
NE 28th Avenue
78,000
3 -CS
Country Club Drive Flashing Pedestrian Crossing Signs
2015/16 $490,000
This project consists of replacing the "On Pavement Pedestrian Warning Signs"
installed in 2014 with Reflective Rectangular Flashing Beacons. The Reflective
Rectangular Flashing Beacons are solar powered and would require a pedestrian to
push a button for the interstation signs to flash, thus requiring traffic to stop.
4 -CS
Traffic Video Monitoring System
2015/16 $850,000
This project consists of upgrading the 10 year old TVMS equipment to state of art
technology and expanding service by adding cameras at two locations in the southern
portion of the City. The TVMS program utilizes cameras at key intersections to allow for
the Police Department to monitor and respond to traffic conditions.
5 -CS
Streetlight Improvements
2015/16 $428,000 2016/17 $400,000 2017/18 $400,000
2018/19 $400,000
2015/16 Street Lights - NE 30th Ave between NE 203th Street and NE 207 Street
250,000
Street Lights - NE 29th Place Phase II (South) 178,000
2016/17 Retrofit Street Lighting with LED fixtures 400,000
2017/18 Retrofit Street Lighting with LED fixtures 400,000
2018/19 Retrofit Street Lighting with LED fixtures 400,000
Capital Improvement Program 2015 -2020 Page 37
City of Aventura
I PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS I
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 3 projects
totaling $379,500.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
• Provide easily accessible services to City residents and adequate parking for City
facilities.
• Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2014/15 fiscal year:
Project Title
Government Center /Police Station Needs Assessment Study
Government Center Land Purchase
Design of Government Center /Police
Construction of Government Center
Purchase of Charter Elementary School Property
Construction of Charter Elementary School
Community Center Improvements
Construction of Middle School Wing to Charter School
Holiday Lighting for Government Center
Design of Arts & Cultural Center
Classroom Additions to Charter School
Arts & Cultural Center Construction
Government Center Chiller Replacements
Police Department Office Improvement
Government Center Security Equipment Upgrade
Government Center Commission Chambers Video Upgrade
Government Center Parking Expansion Design
Government Center Parking Garage
Police Communications Center Improvements
Funding Plan
Funding for the proposed Public Buildings
sources: Total Category Budget
Year
1996/97
1997/98
1997/98
1999/00, 2000/01
2001/02
2002/03
2003/04, 2004/05,
2006/07, 2007/08
2004/05
2005/06
2007/08
2008/09
2008/09, 2009/10
2009/10
2009/10
2010/11
2010/11
2011/12
2012/13
2014/15
Projects will be provided by the following
$379,500
Capital Improvement Program 2015 -2020 Page 38
City of Aventura
Funding:
General Fund $242,500
Charter School Fund 137,000
Capital Improvement Program 2015 -2020 Page 39
City of Aventura
TABLE 1
PROPOSED PUBLIC BUILDINGAND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2015/16 -2019/20
SUMMARY BY YEAR
PBF1 HVAC Replacements CS $ 30,000 $ 30,000 $ 42,000 $ 65,000 $ 145,000 $ 312,000
PBF2 Community Recreation Center Improvements CS - - - 31,000 13,500 44,500
PBF3 AACC Improvements AACC - - - - 23,000 23,000
Totals $ 30,000 $ 30,000 $ 42,000 $ 96,000 $ 181,500 $ 379,500
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
FUNDING PLAN
CIP 9
PBF1
Project Title
HVAC Replacements
CS $
Total
312,000
Charter General
Fund Fund
$ 137,000 $ 175,000
PBF2
Community Recreation Center Improvements
CS
44,500
- 44,500
PBF3
AACC Improvements
AACC
23,000
23,000
Totals $ 379,500 $ 137,000 $ 242,500
Capital Improvement Program 2015 -2020 Page 40
City of Aventura
PROPOSED PROJECTS
1 —CS
HVAC Replacements
2015/16 $30,000 2016/17 $30,000 2017/18 $42,000
2018/19 $65,000 2019/20 $145,000
This project consists of replacing the air conditioning units at various City facilities.
2015/16 Replace 20 ton HVAC at Community Recreation Center $30,000
2016/17 Replace 20 ton HVAC at ACES $30,000
2017/18 Replace 30 ton HVAC at ACES $42,000
2018/19 Replace 12 ton HVAC at Community Recreation Center $30,000
Replace 3 8 -ton HVAC at ACES 35,000
2019/20 Replace 20 ton HVAC at ACES $30,000
Replace 20 ton HVAC at Community Recreation Center 30,000
Replace Chiller at AACC 85,000
2 —CS
Community Recreation Center Improvements
2018/19 $31,000 2019/20 $13,500
2018/19 Replace Gym Bleachers, Wall Padding and Curtain.
2019/20 Replace Gym Lighting with LED Lights
3 — AACC Improvements
2019/20 $23,000
This project consists of replacing the carpet at the Aventura & Arts and Cultural Center.
Capital Improvement Program 2015 -2020 Page 41
City of Aventura
INFORMATION /COMMUNICATIONS TECHNOLOGY I
This functional category includes improvements to the City's information /communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 12 projects totaling
$2,978,725.
Policies
The City's investment in information /technology projects is based on the following
policies:
• Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
• Maintain state of the art City -wide radio communications capabilities for Police
operations.
• Develop and maintain computerized capabilities of the various City departments and
information systems.
• Utilize the latest state -of- the -art technology including the use of the Internet and
social media for the delivery of services.
• Maintain the E911 system to enhance police response times to emergencies.
• Utilize the latest technology for education and teaching at the Charter School.
Fundinq Plan
Funding for the proposed Information Technology Projects will be provided by the
following sources: Total Category Budget $2,978,725
Funding:
General Fund
Charter School Fund
$1,998,225
980,500
Capital Improvement Program 2015 -2020 Page 42
ICT1
ICT2
ICT3
ICT4
ICT5
ICT6
ICT7
ICT8
ICT9
ICT10
ICT11
ICT12
ICT1
ICT2
ICT3
ICT4
ICT5
ICT6
ICT7
ICT8
ICT9
ICT10
ICT11
ICT12
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
SUMMARY BY YEAR
Police Computers Systems <$5000
Central Computer System >$5000
Radios
Computer Equipment <$5000
Computer Equipment>$5000
Computer Equipment <$5000
Computer Equipment <$5000
Computer Equipment <$5000
Computer Equipment <$5000
Computer Equipment <$5000
Computer Equipment <$5000
Computer Equipment <$5000
Totals
PD
IT
PD
ACES
ACES
IT
F
CM
CS
CD
AACC
CC
$ 120,975 $ 150,375 $ 154,375 $
160,000 170,000 235,000
40,000 20,000 -
111,500 114,000 116,500
45,000 50,000 50,000
6,000 6,000 6,000
6,000 2,000 3,000
- 4,000 -
10,000 6,300 26,900
4,500 3,500 4,000
2,000 6,000 6,000
- - 3,000
$ 505,975 $ 532,175 $ 604,775 $
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
FUNDING PLAN
City of Aventura
198,375 $
113,875 $
737,975
195,000
215,000
975,000
10,000
35,000
105,000
129,500
134,000
605,500
105,000
125,000
375,000
6,000
6,000
30,000
3,000
5,000
19,000
-
-
4,000
20,550
15,000
78,750
4,500
3,500
20,000
5,000
6,500
25,500
-
-
3,000
676,925 $ 658,875 $ 2,978,725
Police Computers Systems <$5000
PD
$ 737,975
$ 737,975
Central Computer System >$5000
IT
975,000
975,000
Radios and E911 System
PD
105,000
105,000 -
Computer Equipment <$5000
ACES
605,500
- 605,500
Computer Equipment>$5000
ACES
375,000
- 375,000
Computer Equipment <$5000
IT
30,000
30,000 -
Computer Equipment <$5000
F
19,000
19,000
Computer Equipment <$5000
CM
4,000
4,000
Computer Equipment <$5000
CS
78,750
78,750
Computer Equipment <$5000
CD
20,000
20,000
Computer Equipment <$5000
AACC
25,500
25,500
Computer Equipment <$5000
CC
3,000
3,000 -
$ 2,978,725
$ 1,998,225 $ 980,500
Totals
Capital Improvement Program 2015 -2020 Page 43
City of Aventura
PROPOSED PROJECTS
1 -PD
Police Computers Systems < $5000
2015/16 $120,975 2016/17 $150,375 2017/18 $154,375
2018/19 $198,375 2019/20 $113,875
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2015/16 Upgrades
$ 5,000
Replace 25 Mobile Laptops
50,000
20 Desktop Computers
24,000
Vehicle Modems
5,600
Replace 1 Server
5,000
15 Vehicle Printers
7,875
5 Desktop Scanners
5,000
Color Printer
1,500
Replace Smart Board
7,000
FTO Module OSSI
10,000
2016/17 Upgrades
$ 5,000
Replace 25 Mobile Laptops
50,000
20 Desktop Computers
24,000
Vehicle Modems
14,000
Replace 1 Server
5,000
\Vehicle Printers
7,875
10 EOC PCS
12,000
Laptop - Ruggized
4,000
Replace Smart Board
8,000
Key Track System
14,000
5 Desktop Scanners
5,000
Laser Printer
1,500
2017/18 Upgrades
$ 5,000
Replace 25 Mobile Laptops
50,000
20 Desktop Computers
24,000
40 Vehicle Modems
56,000
Replace Server
5,000
10 Vehicle Printers
7,875
Desktop Scanners
5,000
Laser Printer
1,500
2018/19 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
Capital Improvement Program 2015 -2020 Page 44
City of Aventura
20 Desktop Computers
24,000
Vehicle Modems
56,000
Replace Server
5,000
10 Vehicle Printers
7,875
Desktop Scanners
5,000
Replace 2 Smart Board
20,000
Key Track System
14,000
Laptop - Ruggized
10,000
Laser Printer
1,500
2019/20 Upgrades
$ 5,000
Replace 25 Mobile Laptops
50,000
20 Desktop Computers
24,000
10 Vehicle Modems
14,000
Replace Server
5,000
10 Vehicle Printers
7,875
Desktop Scanners
5,000
2 Laser Printer
3,000
2 -IT
Central Management Information System > $5000
2015/16 $160,000 2016/17 $170,000 2017/18 $235,000
2018/19 $195,000 2019/20 $215,000
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2015/16 Software /Licenses /Upgrades
$20,000
Servers/ Security /UPS /Switches
60,000
AS 400 Upgrades
5,000
Upgrade Phone System
5,000
Upgrade Video System Solution
10,000
TVMS Equipment Upgrades
60,000
2016/17 Software /Licenses /Upgrades $20,000
Servers/ Security /UPS /Switches 80,000
AS 400 Upgrades 5,000
Upgrade Phone System 10,000
TVMS Equipment Upgrades 50,000
Security Cameras /Recorders 5,000
2017/18 Software /Licenses /Upgrades $20,000
Servers/ Security /UPS /Switches 85,000
AS 400 Upgrades 50,000
Capital Improvement Program 2015 -2020 Page 45
City of Aventura
Upgrade Phone System 10,000
TVMS Equipment Upgrades 50,000
Equipment for Redundant Site 15,000
Security Cameras /Recorders 5,000
2018/19 Software /Licenses /Upgrades $20,000
Servers/ Security /UPS /Switches 70,000
AS 400 Upgrades 5,000
Upgrade Phone System 15,000
TVMS Equipment Upgrades 65,000
Security Cameras /Recorders 20,000
2019/20 Software /Licenses /Upgrades $15,000
Servers/ Security /UPS /Switches 70,000
AS 400 Upgrades 5,000
Upgrade Phone System 25,000
TVMS Equipment Upgrades 50,000
Security Cameras /Recorders 50,000
3 -PD
Radios
2015/16 $40,000 2016/17 $20,000 2018/19 $10,000
2019/20 $35,000
This project consists of upgrading the equipment for the 800 Mhz police radio system to
ensure a state -of- the -art system and maintain the E911 system.
2015/16 8 Mobile Radios 40,000
2016/17 4 Mobile Radios 20,000
2018/19 2 Mobile Radios 10,000
2019/20 5 Handheld and 2 Mobile Radios 35,000
4 - ACES
Computer Equipment < $5,000
2015/16 $111,500 2016/17 $114,000 2017/18 $116,500
2018/19 $129,500 2019/20 $134,000
This project consists of the regular replacement of the computers, laptops, servers and
network infrastructure at the Aventura City of Excellence School.
2015/16 Replace 80 Laptops /Computers 96,000
Capital Improvement Program 2015 -2020 Page 46
City of Aventura
21 Tablet Computers 10,500
Mobile Learning Computer Lab 4,000
Replace Desktop Scanner 1,000
2016/17 Replace 80 Laptops /Computers 96,000
21 Tablet Computers 10,500
Mobile Learning Computer Lab 4,000
Replace Color Laser Printer 3,500
2017/18 Replace 85 Laptops /Computers 102,000
21 Tablet Computers 10,500
Mobile Learning Computer Lab 4,000
2018/19 Replace 95 Laptops /Computers 114,000
21 Tablet Computers 10,500
Mobile Learning Computer Lab 4,000
Replace Desktop Scanner 1,000
2019/20 Replace 95 Laptops /Computers 114,000
25 Tablet Computers 12,500
Mobile Learning Computer Lab 4,000
Replace Color Laser Printer 3,500
5 - ACES
Computer Equipment > $5000
2015/16 $45,000 2016/17 $50,000 2017/18 $50,000
2018/19 $105,000 2019/20 $125,000
This project consists of the regular replacement of the computers and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2015/16 Replace Network Switches and Routers 15,000
Replace AV equipment and /or Smart boards 30,000
2016/17 Replace Network Switches and Routers 10,000
Replace 2 Servers 10,000
Replace AV equipment and /or Smart boards 30,000
2017/18 Replace Network Switches and Routers 15,000
Phone System Upgrade 5,000
Replace AV equipment and /or Smart boards 30,000
2018/19 Replace Network Switches and Routers 45,000
Replace AV equipment and /or Smart boards 60,000
Capital Improvement Program 2015 -2020 Page 47
City of Aventura
2019/20 Replace Network Switches and Routers 20,000
Phone System Upgrade 15,000
Replace AV equipment and /or Smart boards 90,000
6 -IT
Computer Equipment < $5000
2015/16 $6,000 2016/17 $6,000 2017/18 $6,000
2018/19 $6,000 2019/20 $6,000
This project includes the replacement of existing equipment for the various employees
of the department.
7 -F
Computer Equipment < $5000
2015/16 $6,000 2016/17 $2,000 2017/18 $3,000
2018/19 $3,000 2019/20 $5,000
This project includes the replacement of existing equipment for the various employees
of the department.
8 -CM
Computer Equipment < $5000
2016/17 $4,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
9 -CS
Computer Equipment < $5000
2015/16 $10,000 2016/17 $6,300 2017/18 $26,900
2018/19 $20,550 2019/20 $15,000
This project consists of purchasing and upgrading computer equipment in the
Community Services Department and Community Recreation Center.
2015/16 Replace 5 Computers $5,000
Replace 1 ID Printer 4,000
Upgrade GIS Software 1,000
2016/17 Replace 4 Computers $4,000
Replace Laptop 1,300
Upgrade GIS Software 1,000
Capital Improvement Program 2015 -2020 Page 48
City of Aventura
2017/18 Replace 5 Computers
$5,000
Replace 1 ID Printer
4,000
Replace HVAC Computer
4,000
Upgrade GIS Software
1,000
Replace 6 CRC Computers
9,900
Replace CRC Server
3,000
2018/19 4 Computers
$4,000
Replace 6 CRC Computers
8,250
Replace 1 Laptop
1,300
Replace 1 Plotter
6,000
Upgrade GIS Software
1,000
2019/20 4 Computers
$4,000
Replace 1 ID Printer
4,000
Replace 1 Scanner
1,000
Replace 1 Visitor ID System
5,000
Upgrade GIS Software
1,000
10 -CD
Computer Equipment < $5000
2015/16 $4,500 2016/17 $3,500 2017/18 $4,000
2018/19 $4,500 2019/20 $3,500
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2015/16 Replace 3 Computers $3,000
Replace Laserjet Printers 500
Replace Desktop Scanner 1,000
2016/17 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
2017/18 Replace 3 Computers $3,000
Replace 2 Laserjet Printers 1,000
2018/19 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
Replace Desktop Scanner 1,000
2019/20 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
Capital Improvement Program 2015 -2020 Page 49
City of Aventura
11 - AACC
Computer Equipment < $5000
2015/16 $2,000 2016/17 $6,000 2017/18 $6,000
2018/19 $5,000 2019/20 $6,500
This project consists of purchasing and upgrading computer equipment in the Arts & I
Cultural Center.
2015/16 Replace Laptop /tablets
2,000
2016/17 Replace 4 Computers
4,000
Replace Network Switches
2,000
2017/18 Replace 2 Laptop /tablets
4,000
Replace Color Laser Printer
2,000
2018/19 Replace 4 Computers /laptops
5,000
2019/20 Upgrade Point of Sale System 6,500
12 -CC
Computer Equipment < $5000
2017/18 $3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's I
Office.
Capital Improvement Program 2015 -2020 Page 50
City of Aventura
I CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS I
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 7 projects totaling
$3,523,330.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
• Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
• Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
Purchase more economical, fuel efficient and multi - functional vehicles.
Purchase "green" or electric vehicles where practical.
• Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
• Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 2015/16 to 2019/20 Capital Improvement Program are
either pertaining to vehicles or operational equipment. Detailed project descriptions and
a funding schedule follow. The CIP guidelines provide that capital equipment shall be
defined as having a useful life of more than one year and a value of $5,000 or more.
Equipment that has a value of $5,000 or less is also included in this document for
budgetary purpose.
Funding Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the General Fund:
Capital Improvement Program 2015 -2020 Page 51
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
SUMMARY BY YEAR
CE1
Vehicle Purchase & Replacements
PD
CE2
Equipment Purchase and Replacement >5000
PD
CE3
Equipment Purchase and Replacement <5000
PD
CE4
Equipment Purchase and Replacement >5000
CS
CE5
Equipment Purchase and Replacement <5000
CS
CE6
Equipment Purchase and Replacement >5000
AACC
CE7
Equipment Purchase and Replacement >5000
CD
Totals
CE1
CE2
CE3
CE4
CE5
CE6
CE7
$ 341,000 $ 323,000 $
162,700 65,000
73,700 57,200
50,000 42,000
11,800 7,300
27,050 49,400
- 20,000
$ 666,250 $ 563,900 $
City of Aventura
546,000 $ 420,000 $ 498,000 $ 2,128,000
142,000 129,000 151,000 649,700
48,600 54,600 29,600 263,700
14,000 28,000 62,000 196,000
1,750 9,750 7,800 38,400
55,700 35,380 60,000 227,530
- - - 20,000
808,050 $ 676,730 $ 808,400 $ 3,523,330
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2015/16 - 2019/20
FUNDING PLAN
Vehicle Purchase & Replacements
PD
Equipment Purchase and Replacement >5000
PD
Equipment Purchase and Replacement <5000
PD
Equipment Purchase and Replacement >5000
CS
Equipment Purchase and Replacement <5000
CS
Equipment Purchase and Replacement >5000
AACC
Equipment Purchase and Replacement >5000
CD
Totals
$ 2,128, 000
649,700
263,700
196,000
38,400
227,530
20,000
$ 3,523,330
$ 2,128,000
649,700
263,700
196,000
38,400
227,530
$ 3,523,330
Capital Improvement Program 2015 -2020 Page 52
City of Aventura
PROPOSED PROJECTS
1 -PD
Vehicle Purchase & Replacements
2015/16 $341,000 2016/17 $323,000 2017/18 $546,000
2018/19 $420,000 2019/20 $498,000
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2015/16 Replace 10 Patrol Vehicles $310,000
Replace K -9 Vehicles 31,000
2016/17 Replace 9 Patrol Vehicles $288,000
Replace Crime Prevention Van 35,000
2017/18 Replace 14 Patrol Vehicles $476,000
Replace Crime Scene Van 35,000
Replace K -9 Vehicles 35,000
2018/19 Replace 10 Patrol Vehicles $350,000
Replace 2 Traffic Vehicles 70,000
2019/20 Replace 10 Patrol Vehicles
$350,000
Replace Crime Scene Van
38,000
Replace Prisoner Van
40,000
Replace Traffic Truck
35,000
Replace K -9 Vehicles
35,000
2 -PD
Equipment Purchase and Replacement > $5000
2015/16 $162,700 2016/17 $65,000 2017/18 $142,000
2018/19 $129,000 2019/20 $151,000
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2015/16 10 Vehicle Equipment
$70,000
K -9 Vehicle Equipment
10,000
Message Board
12,000
Replace K -9
12,000
Replace 2 Marine Engines
30,000
Safe Fuming Chamber
8,700
Capital Improvement Program 2015 -2020 Page 53
City of Aventura
Replace 2 Pole Cam 20,000
2016/17 7 Vehicle Equipment $48,000
Replace K -9 12,000
Crime Prevention Van Equipment 5,000
2017/18 13 Vehicle Equipment
$90,000
Replace Segway
10,000
Crime Scene Equipment
8,000
K -9 Vehicle Equipment
10,000
Replace K -9
12,000
Message Board
12,000
2018/19 10 Vehicle Equipment $68,000
Replace Segway 11,000
Replace In -Car Video 35,000
2 Traffic Vehicle Equipment 15,000
2019/20 10 Vehicle Equipment
$70,500
Traffic Vehicle Equipment
7,500
Crime Scene Equipment
8,000
K -9 Vehicle Equipment
10,000
Replace 2 Marine Engines
30,000
Prisoner Van Equipment
25,000
3 -PD
Equipment Purchase and Replacement < $5000
2015/16 $73,700 2016/17 $57,200 2017/18 $48,600
2017/18 $54,600 2019/20 $29,600
2015/16 Replace 29 Ballistic Vests
$37,700
Tasers & Accessories
3,000
Replace 2 Digital Cameras
4,000
Replace Refrigerator
1,000
Replace Monitoring TVS
10,000
AR Rifles & Accessories
8,800
3 Glocks
1,900
Replace 3 Bikes
3,500
Ice Machine
3,800
2016/17 Replace 21 Ballistic Vests $27,300
6 Night Vision 25,000
Replace 2 Bikes 2,500
Replace Dive Team Equipment 2,400
Capital Improvement Program 2015 -2020 Page 54
City of Aventura
2017/18 Replace 11 Ballistic Vests $14,300
AR Rifles & Accessories 13,200
Repelling Gear 7,600
10 Tasers 13,500
2018/19 Replace 14 Ballistic Vests $18,200
2 Laser Units 4,000
Replace Dive Team Equipment 2,400
10 Swat Vests 30,000
2018/20 Replace 12 Ballistic Vests $15,600
3 Glocks 2,000
6 Tasers 8,000
2 digital Cameras 4,000
4 -CS
Equipment Purchase and Replacement > $5,000
2015/16 $50,000 2016/17 $42,000 2017/18 $14,000
2018/19 $28,000 2019/20 $62,000
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
2015/16 Replace Hybrid Utility Vehicle $30,000
Replace Pickup Truck 20,000
2016/17 Replace 2 Treadmill $12,000
Replace Hybrid Utility Vehicle 30,000
2017/18 1 Electric Low Speed Vehicles 14,000
2018/19 2 Electric Low Speed Vehicles 28,000
2019/20 Replace Hybrid Utility Vehicle $62,000
5 -CS
Equipment Purchase and Replacement < $5,000
2015/16 $11,800 2016/17 $7,300 2017/18 $1,750
2018/19 $9,750 2019/20 $7,800
Capital Improvement Program 2015 -2020 Page 55
City of Aventura
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable in the Community Recreation Center. The following is a
breakdown of the items to be replaced:
2015/16 Replace 12 Tables $2,500
Replace Crossover Machine 4,500
Replace Sports Fencing Panels 3,000
Replace 2 Tents 1,800
2016/17 Replace 1 Recumbent Bicycle $2,500
Replace Sports Fencing Panels 3,000
Replace 2 Tents 1,800
2017/18 Replace Stair Climber $1,750
2018/19 Replace 10 Tables $1,750
Replace 40 Chairs 3,000
Replace 2 Soccer Goals 5,000
2019/20 Replace Leg Press $4,500
Replace Dip Machine 3,300
6 -AACC
Equipment Purchase and Replacement > $5,000
2015/16 $27,050 2016/17 $49,400 2017/18 $55,700
2018/19 $35,380 2019/20 $60,000
This project consists of purchasing equipment for the Arts & Cultural Center:
2015/16 Additional Lighting Equipment $5,000
Headset Replacement 6,850
Lobby Chair Replacement 3,200
Additional Wireless Lavaliere Mics 12,000
2016/17 ADA Listening Devices $2,200
Seachangers for Stage Lighting 35,200
Additional Wireless Lavaliere Mics 12,000
2017/18 Replacement of Lobby Furniture 20,700
Replacement of Projector 35,000
2018/19 Replacement of Music Stands 2,880
Replacement of Stage Monitors 6,000
Refinish Grand Piano 6,500
Additional Outdoor Lighting 20,000
Capital Improvement Program 2015 -2020 Page 56
City of Aventura
2019/20 Replace Cyclorama $5,000
Replace Audio /Lighting Consoles 40,000
Replace of Dance Floor 15,000
7 -CD
Equipment Purchase and Replacement > $5,000
2016/17 $20,800
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2016/17 Pickup Truck $20,800
Capital Improvement Program 2015 -2020 Page 57
City of Aventura
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Capital Improvement Program 2015 -2020 Page 58