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2015-34 Miami Christmas Lights Contract for Holiday Light Display (Bid No. 15-04-17-2) RESOLUTION NO. 2015-34 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 15-04-17-2, HOLIDAY LIGHT DISPLAY TO MIAMI CHRISTMAS LIGHTS AT THE BID PRICE OF $57,675.00; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has, pursuant to the various laws of the State of Florida and the Code of the City of Aventura, properly solicited and accordingly accepted bids for BID NO. 15-04-17-2, Holiday Light Display; and WHEREAS, sealed bids have been submitted to and received by the City pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and requirements for the project/work as cited above; and WHEREAS, staff has determined that Miami Christmas Lights submitted the lowest responsible and responsive bid for said project/work; and WHEREAS, the City Commission, upon the recommendation of the City Manager, is therefore desirous of awarding said bid/contract to said lowest responsible and responsive bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1: That the bid/contract for Bid No. 15-04-17-2, Holiday Light Display, is hereby awarded to Miami Christmas Lights in the amount of $57,675.00. Section 2: That the City Manager is hereby authorized to execute, on behalf of the City, a contract by and between the parties embodying the terms, conditions, and City of Aventura Resolution No. 2015-34 Page 2 specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid specifications, bid proposal and bid requirements, or if a City prepared contract was part of said bid proposal, said parties shall execute said prepared contract on behalf of the City. Section 3: That the City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution in awarding this bid/contract. Section 4: That the funds to be allocated and appropriated pursuant hereto and for the purpose of carrying out the tenets of this Resolution shall be from Budget Line Item Numbers 001-5001-539-3451 and 120-5001-541-6305. Section 5: This Resolution shall be effective immediately upon its adoption. The foregoing resolution was offered by Vice Mayor Cohen, who moved its adoption. The motion was seconded by Commissioner Weinberg, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Commissioner Howard Weinberg Yes Vice Mayor Enbar Cohen Yes Mayor Enid Weisman Yes Commissioner Teri Holzberg Absent PASSED AND ADOPTED this 5th day of May, 2015. City of Aventura Resolution No. 2015-34 Page 3 , ■/ - , NID WEISMAN, MAYOR v' FLgj ATTEST: ELLISA L. HORVATH,WV C CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: ''‘-'-‘q/%.''' CITY ORNEY EXHIBIT "A ' CITY OF AVENTURA INVITATION FOR BID HOLIDAY LIGHT DISPLAY IFB#15-04-17-2 SCHEDULE OF VALUES HOLIDAY LIGHT DISPLAY NOTE: The quantities shown in the Schedule of Values are an estimate only. They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, delivered, placed, and accepted by the City. The Bidder, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional compensation (no overhead/no anticipated profits, etc.) other than the bid unit price of the items times the number of items authorized, ordered, delivered, placed, and accepted by the City. All light fixtures shall be LED and approved by City prior to installation. ITEM DESCRIPTION Unit price shall be delivered and in-place: includes # installation and removal as per specifications. GOVERNMENT CENTER Frontal View—30 feet Royal Palm Trees w/Warm White 5mm $ 500 x 18 trees=$ 9000 TOTAL LED East of Building—Snowflakes $ 125 x 6 each=$750 TOTAL 48" East of Building—Snowflakes $ 75 x 8 each=$ 600 TOTAL 36" 2 FOUNDER PARKS Founders Park—20' Medjool Palm--W.Entrance to Park $ 650 x 2 trees=$ 1300 TOTAL Founders Park— 15' Oak Trees wrap trunk&major branches W. $ 225 x 12 trees=$ 2700 TOTAL Entrance to park Founder Park—30' Medjool Palm @corner of Park sign $ 750 x 3 trees= $ 2250 TOTAL Founder Park—30' Medjool Palm @South Entrance to Park $ 7r0 x 9 trees=$ 6750 TOTAL Founder Park—20' Coconut Palm —outside of Fence $ '0 x 12 trees=$ 3600 TOTAL Founder Park 25' Black Olive— Wrap Trunk $ 275 x 6 trees=$ 1650 TOTAL Founder Park—Red LED Light S.heres 7.5"6 'er Trees $ 50 x 36 trees=$ :2 TOTAL 41 EXHIBIT "A" Founder Park—Top 18"of Palm Tree wrap Blue LED 5mm $ 0 x 26 trees=$ 0 TOTAL East & South sidewalks—4' vertical cocoplum hedge $ 2.86 x 525' of hedge$ 1500 TOTAL AVENTURA BLVD — 3 East to West of Aventura Blvd & W. Country Club Drive Center Median—30' Medjool Palm w/aerial power cable $ 450 x 23 trees=$ 10350 TOTAL Top 18"of Palm Tree wrap Blue LED 5mm $ 0 x23 trees =$ 0 TOTAL AVENTURA BLVD & BISCAYNE BLVD — 4 City Monument Sign North & South North-30' Medjool Palm (Behind City Sign) $ 400 x 8 trees=$ 3200 TOTAL North 35' Coconut Palm(Behind City Sign) $ _son x 8 trees=$ 4000 TOTAL Center Median--30' Medjool Palm $ 400 x 6 trees=$ 2400 TOTAL South--30' Medjool Palm (Behind City Sign) $400 x 8 trees=$ 3200 TOTAL South -- 35' Coconut Palm (Behind City Sign) $ 375 x 7 trees=$ 2625 TOTAL Top 18"of Palm Tree wrap Blue LED 5mm $ • x 37 trees=$ , TOTAL BASE TOTAL,BASE BID BID Total of Items 1 through 4 $ 57675 BASE BID constitute the Base Bid TOTAL, ADDITIONAL SCHEDULE OF VALUES 20'Medjool Palm w/warm white 5mm LED Lights A and top 18"w/Slue LED 5mm 350 30' Medjool Palm w/warm white 5mm LED Lights B and top 18"wBlue LED 5mm 400 35' Medjool Palm w/warm white 5mm LED Lights C , and top 18"w/Blue LED 5mm 550 30' Royal Palm w/5 fronds and warm white 5mm D LED Lights 500 20' Coconut Palm w/warrn white 5mm LED Lights E and top 18"w/Blue LED 5mm 325 35' Coconut Palm w/warm white 5mm LED Lights F and top 18"w/Blue LED 5mm 375 G 24"Snowflakes w/LED Cool White Lights F5 H 36" Snowflakes w/LED Cool White Lights 125 I 48"Snowflakes w/LED Warm White Lights 175 42 EXHIBIT "A" CONTRACT EXTENSIONS: The City of Aventura hereby requests bids for a two (2)year contract for supplies and services. In addition,the City reserves the right to extend this contract for two additional one (1) year term, providing both parties agree, that all the terms, conditions and specifications except for the itemized and unit prices as contained in the Schedule of Values,which shall be negotiated in faith)remain the same and the extension is approved by the City Manager. BIDDER OFFERING FIRM PRICES FOR THE INITIAL TWO YEAR CONTRACT PERIOD: YES X NO BIDDER TO INDICATE IF HE WOULD BE WILLING TO EXTEND THIS CONTRACT FOR TWO ADDITIONAL ONE YEAR TERMS: YES x NO Kurt Stange Manager _ Bidder Name and Title South Florida Lighting Team LLC d/b/a Miami Christmas Lights Company Name 1330 West Ave Suite 2012 Miami Beach, FL 33139 Address 305-439-2225 Phone 855-787-5716 Facsimile Number kurt@miamichristmaslights.com Email Address 43 EXHIBIT "A" CITY OF AVENTURA INVITATION FOR BID HOLIDAY LIGHT DISPLAY IFB#15-0447-2 SITE VISIT CERTIFICATION Contractor certifies that Contractor has inspected site's location as per Bid Manual. Contractor certifies that Contractor is familiar with the site location for Holiday Lights Display per APPENDIX 4—pages 69-73. Contractor further certifies that Contractor agree to comply with all electrical, logistic and technical requirements to fulfill the Holiday Light Display services set forth in this Bid Manual. Contractor further certifies and acknowledges,through my signature below, Name of Contractor: Miami Christmas Lights Signature of Contractor: // mina, Date: 44 EXHIBIT "A" CITY OF AVENTURA INVITATION FOR BID HOLIDAY LIGHT DISPLAY IFB#15-04-17-2 PROPOSER'S QUALIFICATIONS (Page 1 of 4) NOTE: This statement of Proposer's Qualification must be completely filled out, properly executed and returned as part of your Bid. 1. List the true, exact and proper names of the company, partnership, corporation, trade or fictitious name under which you do business and principals by names and titles: Name of Company: South Florida Lighting Team LLC d/b/a Miami Christmas Lights Address: '133Q_West'Ave Suite 2012 Mimi Be ch,FL 33139 Principals: Kurt Stange Titles: President/Manager 2. a. Are you licensed, as may be required, in the designated area(s) of Miami-Dade County, Florida? YES x NO b. List Principals Licensed: Name(s): Title:_ N/A Remarks: 3. How long has your company been in business and so licensed? In business since 10/30/2008 Miami Dade Business Licence 45 EXHIBIT "A" PROPOSER'S QUALIFICATIONS (continued) (Page 2 of 4) 4. Number of employees? 49 5. Number of employees assigned to this project? 40 6. If Proposer is an individual,corporation or a partnership,answer the following: a. Date of Organization 10/30/2008 b. Name,address and ownership units of all partners: Sir Kurtjs Inc 1330 West Ave Suife20_12 Miami Beach, FL 33139 c. State whether general or limited partnership: N/A d. State whether a corporation _Corporation _. Date and place of incorporation 1.0/3012008 Florida If Proposer is other than an individual, corporation or partnership, describe the organization and give the name and address of principals. N/A 7. If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. N/A 8. How many years has your organization been in business under its present business name? 7 years a. Under what other former names has your organization operated? None 9. Has your company ever failed to complete a bonded obligation or to complete a contract? YES NO X 46 EXHIBIT "A" PROPOSER'S QUALIFICATIONS (continued) (Page 3 of 4) a If so, give particulars including circumstances, where and when, name of bonding company,name and address of contracting parties and disposition of matter: N/A b. Are you now or in the past five (5) years been involved as a defendant in litigation concerning the performance of your company operations? If so list: Nn - 10. a. List the pertinent experience of the key individuals of your organization; (continue on insert sheet, if necessary). See Attached Sheet b. State the name of the individual(s) who will have personal supervision of the work, and what experience they have in supervising holiday light displays: Kurt Stan Solange Beaumard See Attached Sheet 11. List name and title of persons in your company who are authorized to enter into a contract with the City of Aventura, Florida for the proposed work should your company be the successful Proposer. Name Kurt Stange Title President 12. Describe your Company's experience in providing services to other agencies similar to the comprehensive service to be provided herein. See Attached Sheet 47 {{ NMI OPITIOS LOB ff EXHIBIT "A" ill II Summary of Proposer's Qualifications 10b Along with scores of projects managed and executed by the executive management team at Miami Christmas Lights,the following 2 project bests describes the ability of the entire Miami Christmas Light team bring a project to fruition by utilizing experience, skills, ingenuity,creativity and responsibility. Management Philosophy: The back bone of Miami Christmas Lights is service. Our mentality is that we are a customer service company that just happened to be in the holiday business.We are 100%dedicated to our clients. Our team, management and ownership are available 24 hours a day to address issues or concerns. Our team, management and ownership are well-versed in all areas of;operations, installation, service, maintenance, removal and design. During season, our teams work 24 hours a day in 3 shifts to ensure that all our displays our proactively continually monitored to ensure they are operational for the entire season.We have multiple trucks in various locations to ensure service members are available whenever they are needed. Our installation team endures vigorous training and background checks as our corporate standards are extremely high.We strive to be the best in the market and will not rest as we try to achieve that goal. 600 World Bricketl Plaza The design team at MCL designed and manufactured a 50001b,40'wreath that is hung during the holiday season on the side of the skyscraper. Utilizing ingenuity and the ability to work with the engineering group at the building, MCL came up with a way to hang the wreath over 120 ft in the air with a 200 ton crane. The design of the wreath and the rest of the project was so prolific,that the building itself is known as the wreath building. Only through consistently high quality work could this project be sustained year after year. Aventura Mail The team at Miami Christmas Lights has installed the largest single retail display in Florida with Aventura Mall which consisted of over 700 trees,65 miles of Christmas lights, and over 1 million individual LED bulbs. It took our team many hours of creative thought to produce a design worthy of this project. This project pushed the limits of the company with the given time table as we immediately started to work three 8 hour shifts to ensure the project was ready on time for our client. By working around the clock through all types of weather delays and recognizing the need to add additional resource, our team completed the project on time and ready for the client's launch date. The best in holiday lighting and decor ' I 11 I I r www.miamlchristmaslights.com !AIN Ct1RISrMIjS LOTS EXHIBIT "A" III Ii Project Managers: Kurt Stange &Solange Beaumard Kurt Stange-President of Miami Christmas Lights has been running this company since 2008. Kurt, over these past eight years,through the trials and tribulations of hundreds of holiday projects has perfected the processes of design, installation, maintenance, removal,storage and refurbishment of holiday decor. He understands the importance of only utilizing the best material on the market today, as well as keeping up with the latest technology. He created extensive training programs that allow the Miami Christmas Lights staff to be second to none on installation and product care. Only through his years of experience can a municipality like the City of Hollywood call upon a company like Miami Christmas Lights and feel absolutely comfortable in the reliability to execute the contract. Solange Beaumard-General Manager of Miami Christmas Lights originally from Bordeaux, France,and for the past 16 years has run organizations from no-profit to private US companies. Through her extensive traveling throughout the world, she has learned management styles from several companies with a variety of philosophies. Most recently she managed a high end fitness center in Aventura, FI,where she took the company from a$1 million dollar deficit to a tremendous operating surplus. There she managed 7 departments and hundreds of people. When Solange came to Miami Christmas Lights,she immediately made a huge impact on the company. Because of her unique and high energy management style, Miami Christmas Lights was able to take on projects like Aventura Mall and Gulfstream Race track along with scores of other projects. She has an uncanny ability to organize our personnel and resources, enabling us to grow and take on additional projects in other parts of the state as in Orlando, Naples and Tampa locations. This makes Miami Christmas Lights uniquely qualified to execute the holiday decor project for the City of Hollywood. The best in holiday lighting and decor 2 www.miamichristmaslights.com EXHIBIT "A" PROPOSER'S QUALIFICATIONS (continued) (Page 4 of 4) 13. List the following information concerning all contracts in progress .as of the date of submission of this Bid (in case of joint venture, list the information for all joint ventures.) If none,write"none". Total Contracted Percentage Project Owner Contract Date of of Name Value Completion Completion (to date) City of Sunny Isles Beach $42240 1/17 33% City of Ft Lauderdale $732240 1/17 33% Town of Bay Harbor Islands $25200 1/17 50% 14. Has the Bidder or his/her representative inspected the public right-of-way and does the Bidder have a complete plan for its performance? Yes 15. Will you sub-contract any part of this work? Is so, give details including a list of each Sub- Contractor that will perform work and the work that will be performed by each Sub- Contractor. 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