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Notice pursuant to Section 286.0105,Florida Statutes,if applicable,is hereby incorporated by reference. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305)466- 8901, not later than two days prior to such proceeding. Please be advised that one or more members of the Aventura City Commission may attend this meeting. _' COMMUNITY SERVICES ADVISORY BOARD MEETING is • September 11, 2014— 4 p.m. -Wixa�c` Government Center citY Executive Conference Room Aventura, Florida 33180 Call to Order: The meeting was called to order by Chairman Jonathan Evans. Members present: Marjorie Aloni Jonathan Evans Sandra L. Kaplan Denise Landman Eric Berger Joan Robbins Members Absent: Julie Shapiro II. Public Comment: None. III. Approval of Minutes: A motion to approve the minutes of the April 17, 2014 meeting was offered by Mr. Berger, seconded by Ms. Landman and unanimously passed. IV. A. Community Garden Project: Community Services Director Robert M. Sherman advised that all planters have been rented and eleven more are being built. B. Founders Day: Mr. Sherman discussed the proposed events for Founders Day. Aventura resident Enid Weisman addressed the Board and advised she was very much in favor of the planned events. A motion to approve the program was offered by Ms. Landman, seconded by Mr. Berger and unanimously passed. C. Mr. Sherman then discussed the following: summer camp, Halloween night, Veterans Day, Movie Night, Senior Trips and Tours, kickball, basketball and soccer. V. New Business: The next meeting was scheduled for December 4, 2014 at 4 p.m. VI. Adjournment: There being no further business to come before the Board, after motion made, seconded and unanimously passed, the meeting was adjourned at 4:23 p.m. Teresa M. Soroka, MMC, City Clerk Approved by the Board on „C \ I: .% City of ' Aventuira Government Center - / I 0>il.PJ 19200 West Country Club Drive y si eL Aventura, Florida 33180 ENID WEISMAN MAYOR COMMISSIONERS ENBAR COHEN DENISE LA DMAN December 31, 2014 DENISE ANAN MARC NAROTSKY ROBERT SHELLEY HOWARD WEINBERG RE: City of Aventura 2015 GO GREEN Recognition Program ERIC M.SOROKA,1CMA-CM CITY MANAGER On behalf of the City of Aventura and the Community Services Advisory Board, I would like to take this opportunity to invite you to apply for the 2015 GO GREEN Recognition Program. This year's winners will be recognized at the annual City of Aventura Arbor Day event which will be held on Friday, April 24, 2015 at 10 AM at the Aventura Arts & Cultural Center. This annual event recognizes the efforts of residential and business properties, ACES students and the City to keep Aventura sustainable and green for generations to come. Please find enclosed a copy of the 2015 City of Aventura GO GREEN Recognition Program Application. Additional forms will be available on the City's website at www.citvofaventura.com shortly. The application deadline is 5 PM on Friday, February 27, 2015. If you need additional information or have any questions, please feel free to contact me at your convenience at 305-466-8930 or at shermanrcityofaventura.com. Sincerely, Rok. '1 S fi fll{�t� Robert M. Sherman, CPRP Director of Community Services RMS/gf C: Eric M. Soroka, ICMA-CM, City Manager Enclosure PHONE: 305-466-8900 • FAX: 305-466-8939 www.cityofaventura.com 2015 City of Aventura "GO GREEN" RECOGNITION PROGRAM APPLICATION Property Name: Property Address: Applicant's Name: (Please Print or Type): Applicant's Phone Number: Applicant's Email Address: Type of Property: GO GREEN CATEGORIES (please check all that apply) _ Recycling program/initiatives _ Alternative fuels/energy conservation practices _ HVAC upgrades _ Use of"Green Seal"or other _ Roof/window treatments environmentally friendly products _ Environmental awareness/education _ Water conservation practices Irrigation/landscaping _ Energy efficient lighting _ Solar/wind power _ Other Go Green Recognition Plaques are awarded based on the contents of each application and can be awarded to more than one property in each category. The decision of the judges are final and are based on the applicant's information. Please fill out this form in its entirety. Incomplete entries will be returned to the applicant. Electronic entries are welcome and must be received by 5 PM February 27, 2015. Please email them to shermanr @cityofaventura.com. All mailed entries must be postmarked by 5 PM February 27, 2015. Please address them to: GO GREEN Recognition Program, 19200 West Country Club Drive, Aventura, FL 33180. All entries (electronic and paper) must be accompanied by a written narrative (100 words max.) explaining the details of the applicant's efforts including any photos, and signed by the applicant. Awards will be presented at the City's Arbor Day Ceremony on April 24,2015. The applicant agrees to permit the judging panel to enter their property for appraisal purposes and agrees to prominently display all awards on their property. For more information, please contact Robert M. Sherman, Director of Community Services at 305466-8930, or via e-mail at shermanr@cityofaventura.com. I have read, understand, and agree to the terms and conditions stated herein: Signature: Title: Date: Community Garden Update Planters Rented 23 planters rented, buidlinging 11 more, 4 on wait list Garden Club Memberships 41 Saturday Movie Nights Movie Gates Open Movie Starts Founders Park March 7, 2015 Big Hero 6 6:00 PM 7:00 PM April 18, 2015 Penguins of Madagascar 7:15 PM 8:15 PM May 9, 2015 Book of Life 7:15 PM 8:15 PM Sunday Nov 8 20th Anniversary Founders Day 2014-15 Special Events Attendance Camps Attendance Halloween 1,602 Winter 93 Founders Day 6,730 Tennis Veterans Day 175 Spring Camp March 23-27 Movie Night 11/15 1,223 Summer June 8- Aug 14 Arbor Day Friday, April 24 Senior Prom Saturday, May 16 Senior Trips N Tours Summary 11-Jan Miami City Ballet Hear the Dance at the Arsht Center 4-Feb Actors Playhouse Coral Gables presents Ragtime 24-Mar Chihuly at Fairchild Gardens 29-Apr Helena Rubenstein Exhibit Boca Museum 20-May Delray Beach Intracoastal Cruise 7-Jun "Casa Valentina" Gable Stage Theatre Biltmore Hotel 24-Jun Shopping @ Sawgrass Mills Youth Athletics Update Boys Basketball 130 Girls Soccer 143 Boys Soccer 156 Teacher Planning Days Total 24-Oct-14 20 4-Nov-14 26 16-Jan-15 26 17-Feb-15 26 New Recreation Programs Adults Zumba Member Benefit, free for CRC members Fit for Life Member benefit, free for CRC members Mediterranean Dance March Canvas Creations Painting March Adult Basketball League March Fit body Boot Camp March Adult Softball 6 teams started 18 January Children Kids Night out Jammy Jam Member benefit free to members Individual coaching classes Hands on Musical Instrument classes Fitness Fun Fridays Shuttle Buses Dec Ridership 24,032 Oct - Dec 69,300 New buses March 2 Aventura, FL Code of Ordinances Page 1 of 2 DIVISION 2. - COMMUNITY SERVICES ADVISORY BOARD FOOTNOTE(S): --- (3) --- Editor's note— Ord. No. 2001-08, § 1, adopted July 3, 2001, repealed the former Div. 2, §§ 2-121-2-126, which pertained to the Beautification Advisory Board and derived from Ord. No. 96-24, §§ 1-6, adopted Oct. 16, 1996 and Ord. No. 2000-12, § 1, adopted May 2, 2000. Section 2 of Ord. No. 2001-08 enacted a new Div. 2 as set out herein. Sec. 2-121. - Creation, composition and qualifications. (a) There is hereby created and established the City of Aventura Community Services Advisory Board (the "Board") consisting of seven members who shall be appointed by the Mayor, subject to the approval of the City Commission. Members of the Board shall be appointed in accordance with procedures established by the City Commission and shall hold office at the pleasure of the City Commission. Members of the Board shall serve without compensation and shall not be reimbursed for travel, mileage, or per diem expenses. (b) Each member of the Board shall be a qualified elector of the City of Aventura who has continuously resided within the City for the six-month period immediately prior to the appointment, and shall not be an employee of the City. Any member who ceases to reside within the City Limits during his or her term of office shall be deemed to have resigned as of the date of his or her change of residence from the City. In the event of the resignation or removal of any member of the Board,the Mayor shall appoint a person to fill the vacancy on such Board for the unexpired portion of the term of the member vacating such office, subject to approval of the City Commission. In appointing members of the Board, the following guidelines shall be considered: (1) Expressed interest and/or experience in landscape design and architecture, beautification projects, youth and/or senior citizen programs, recreation activities, culture and the arts. (2) Evidence of a commitment to serve and act in the best interests of the citizens of Aventura. (c) In the event that a member of the Board has two unexcused absences in a calendar year, then in that event such member shall be subject to removal as a member of the Board by vote of two- thirds of the remaining members of the Board. The City Manager or his designee shall provide necessary staff support for the Board. (Ord. No. 2001-08, §2, 7-3-01;Ord. No.2005-04,§2, 5-3-05;Ord. No. 2008-18,§ 1, 11-6-08) Sec. 2-122. -Term of office. Board Members shall serve for a term of one year and may be reappointed. (Ord.No.2001-08, §2, 7-3-01;Ord. No.2005-04, §Z 5-3-05) Sec. 2-123. -Advisory capacity. The powers and duties of the Board shall be solely of an advisory nature to the City Commission and City Manager. (Ord.No.2001-08, §2, 7-3-01;Ord. No.2005-04,§2, 5-3-05) Sec. 2-124. - Rules of procedure. about:blank 1/21/2015 Aventura, FL Code of Ordinances Page 2 of 2 (a) The Board shall adopt rules of procedure not inconsistent with the ordinances of the City and the laws of the State of Florida and shall utilize Roberts Rules of Order recently revised 1990 Edition for the rules of procedure for the conduct of meetings of the Board.The Board may create additional rules for the conduct of its internal proceedings. (b) During the first meeting of the Board, the members shall elect one of their number to act as Chairman and may elect a Vice-Chairman. (c) Four members shall constitute a quorum for the transaction of business of the Board. Official action shall be taken by the Board only upon the concurring vote of a majority of the members present at an official meeting of the Board, except that at least four affirmative votes shall be required for official action. (Ord. No.2001-08, §2, 7-3-01;Ord. No. 2005-04,§2,5-3-05) Sec. 2-125. -Jurisdiction. The jurisdiction of the Board shall be solely advisory. Action of the Board shall be in the form of a written recommendation of advice to the City Manager and City Commission or a recommendation by motion of the Board. The following matters shall be within the advisory jurisdiction of the Board: (1) Stimulate greater public awareness and encourage participation by the community in beautification and go green initiative by establishing recognition programs. (2) Review and provide input on special events, recreation activities, senior and youth programs, go green initiatives and the shuttle bus services. (3) Act as the City's Tree Board for the Tree City U.S.A. requirements. (4) Other matters assigned by the City Commission and City Manager. (Ord. No.2001-08,§2, 7-3-01;Ord. No. 2005-04,§2, 5-3-05; Ord. No.2008-18, §2, 11-6-08) Sec. 2-126. - Standards of conduct for members. All members of the Board shall be subject to the Standards of Conduct for Public Officers and Employees set by Federal, State, County or other applicable law pursuant to City Charter Section 7.03. (Ord.No. 2001-08,§2, 7-3-01) Secs. 2-127-2-150. - Reserved. about:blank 1/21/2015 Weiss Serota Helfman Memo To: City Commission, Advisory Board and Committee Members From: David M. Wolpin, City Attorney's Office 1 x / `/1 / Date: January 21,2015 V Subject: Sunshine Law Reminder I. SUNSHINE LAW A. The Provisions of the Law The Florida Sunshine Law is provided by Section 286.011, Ma. Stat, entitled "Public Meetings and Records;Public Inspection; Criminal and Civil Penalties" and provides in subsection 1 thereof as follows: All meetings of any board or commission of any state agency or authority or of any agency or authority of any county, municipal corporation,or political subdivision,except as otherwise provided in the Constitution, including meetings with or attended by any person elected to such board or commission, but who has not yet taken office, at which official acts are to be taken are declared to be public meetings, open to the public at all times, and no resolution, rule, or formal action shall be considered binding except as taken or made at such meeting. The board or commission must provide reasonable notice of all such meetings.(emphasis added) B. Applicability The City Commission, as well as committees or advisory boards created by the City Commission or by the City Charter, must comply with the Sunshine Law. The Sunshine Law prohibits two or more members of the same commission,board or body from discussing(i.e.: any interchange of ideas)any item or matter of public business which may come before the body upon which those two or more members both serve, except in an open public meeting, duly noticed, for which minutes are kept. Compliance with the Sunshine Law requires that reasonable notice of the meeting be given;that the meeting be open to the public; and that minutes of the meeting be kept and provided. It should be noted that the Sunshine Law also applies to advisory boards and to ad hoc committees which are created for particular purposes. For example, if a screening committee were established and composed of risk management directors from adjoining communities to help select a risk management director for the City,the Sunshine Law would apply to such ad hoc committee, unless the committee was confined to performing strictly a fact-finding role. Once an ad hoc committee is given the authority to make recommendations,screen candidates or create a short list, it is considered that the committee has gone beyond a fact-finding status and must comply with the Sunshine Law. See Krause v.Reno,366 So.2d 1244(Fla. 3d DCA 1979) The wide sweep of the Sunshine Law forbids government board members from taking actions which may seem perfectly reasonable and be done with the best of intentions. For example, two or more members of the same board may attend a social function, only if any discussion between members of any item which may come before the board is strictly avoided,Q the social function complies with the Sunshine Law requirements of public notice, public access and the provision of minutes of the meeting. Likewise,members of the same board may attend a seminar or lecture as members of the audience, without complying with the Sunshine Law provisions, so long as any interchange of ideas between board members upon any matter which may come before the board is strictly avoided. C. Example of Situations Which Mav Arise An illustrative example may be helpful. If two or more members of the City Commission were to attend a meeting of a civic association, it would not be advisable for either of the City Commissioners to engage in a discussion or presentation at such meeting (upon any matter which may come before the Commission) in the presence of the other City Commissioners, unless the meeting complies with the requirements of the Sunshine Law. If City Commissioners attend such a meeting which has not been duly noticed,and one City Commissioner proceeds to speak,the other City Commissioners should absent themselves from the room. (This example likewise applies to advisory board members,as to matters within the jurisdiction of the board). D. Recommendations The following recommendations are respectfully offered to City Commissioners in an effort to assist in compliance with the Sunshine Law. These recommendations would likewise apply to City boards and committees and the members of such boards and committees. 1. Do not pass around a memorandum from one member of the Commission to another for signature, initial or check-off indicating approval or disapproval of a proposal. This may be viewed as an unlawful meeting. 2. Do not hold a social luncheon or other social gathering of two or more members of the Commission, which is not open to the public and duly noticed, unless any discussion of the business of the Commission is strictly avoided. 3. Do not utilize a staff person or any third party to create an indirect discussion or 2 interchange between two or more Commissioners on City business. 4. Do not privately poll or canvas other Commissioners by telephone or otherwise to obtain their approval or lack of objection to the business of the Commission. (Staff should also avoid this since Commissioners may ask what other members said and the staff response may create an indirect discussion of the public business by two or more members. Nor should staff use this approach to obtain a piece-by-piece decision of the Commission.)' 5. Even if only giving or seeking information, a Commissioner cannot talk to another member of the same Commission about any City matter which is within the scope of the business of such Commission that may come before such members,except at a duly-noticed public meeting. One Commission or advisory board member should not write (by email or otherwise) to or copy another member of the same body on which the writer serves on a matter within the jurisdiction of the body, since this may invite a prohibited interchange of ideas if the recipient who serves on the same body replies. (A Commissioner or advisory board member may prepare a memorandum for inclusion in a public meeting Agenda). 6. A Commissioner may discuss City business with an individual member of a different City board not composed of members of the Commission,so long as he or she does not go from one member of that board to another member of that board communicating what has been said. 7. Please do not proceed when in doubt about whether a proposed action is allowed under the Sunshine Law. Request the City Attorney's opinion. Leave the room, if necessary, and protect yourself and the City. 8. Avoid making inspection trips with other Commissioners. Since discussion may easily ensue,reasonable public notice must be provided. 9. Do not forget that for all required public meetings,reasonable notice must be given, public access must be allowed,and minutes must be made for public inspection. 10. Be advised that the State Attorney General opined that the Sunshine Law applies to the action of just one council, commission or board member when that member has been delegated a portion of the decision-making authority by the body upon which he serves. The Attorney General has determined that if a Commissioner has been authorized, formally or informally, to exercise any decision-making authority on behalf of the Commission, such as approving or rejecting certain contract provisions, he or she is acting on behalf of the Commission and such meetings are subject to the Sunshine Law. See Attorney General Opinion 90-17. 1/ This does not preclude the City Manager or City Attorney from separately asking each Commissioner his or her position on an issue, so long as such process is not a substitute for any required consideration as a body and the thoughts of the members are not circulated through a liaison approach. 3 E. Necessity for Compliance Compliance with the Sunshine Law is vital. Aside from potential invalidation of the municipal action taken,the statute contains sanctions for non-compliance. A knowing violation is punishable as a misdemeanor of the second degree by imprisonment for 60 days and a fine of up to $500. Pursuant to a 1985 amendment to the statute, even an unknowing and unintentional violation may result in a non-criminal infraction punishable by a fine not exceeding$500. The goal of the Sunshine Law is to forbid members of a government board from secretly dealing with the public business. The statute has been broadly interpreted by the courts so as to achieve that goal. Commissioners and other board members must utilize great caution, lest their public service be rewarded with fines,penalties and unnecessary aggravation. DMW/1/21/15 4