2014-37 RESOLUTION NO. 2014-37
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO
ANNUAL REVISION AND AUTHORIZATION, THE CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR
2014/15 TO 2018/19 AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years 2014/15 to 2018/19,
attached hereto was presented and recommended to the City Commission of the City of Aventura by the City
Manager as a long term plan of proposed capital expenditures, the means and methods of financing the
projects and an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital Improvement Program to
address Beautification and Parks, Transportation, Drainage and Infrastructure Improvements, Public
Buildings and Facilities, Information Technology and Capital Equipment Purchase and Replacement which
represents a commitment by the community toward achievement and maintenance of a desirable high quality
of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital Improvement Program
which adopts a sound financing plan; and
WHEREAS, the City Commission has reviewed the Capital Improvement Program document at a
public meeting of the City Commission and wishes to adopt said document in concept.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle, subject to annual
revisions and authorization, the City of Aventura Capital Improvement Program document for fiscal years
2014/15 to 2018/19 attached hereto and incorporated herein as specifically as if set out at length herein.
Section 2. The City Manager be and the same is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Commissioner Howard Weinberg, who moved its adoption.
The motion was seconded by Commissioner Luz Weinberg, and upon being put to a vote, the vote was as
follows:
Commissioner Enbar Cohen yes
Commissioner Teri Holzberg yes
Commissioner Michael Stern yes
Commissioner Howard Weinberg yes
Commissioner Luz Urbaez Weinberg yes
Vice Mayor Billy Joel yes
Mayor Susan Gottlieb yes
Resolution No. 2014-37
Page 2
PASSED AND ADOPTED this 8th day of July, 2014.
SAN GOTTLIEB, MAYOR
ATTEST: /
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RESA M. S'a O , MMC
CLERK
APPROVED AS TO E AL SUFFICIENCY:
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CITY ATTORNEY
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City of Aventura
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CAPITAL IMPROVEMENT PROGRAM
2014/15 - 2018/19
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CITY OF AVENTURA
CITY COMMISSION
Mayor Susan Gottlieb
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney
Robert M. Sherman, Community Services Director
Teresa M. Soroka, City Clerk
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Alm, Principal Charter School
Brian K. Raducci, Finance Director
Steven Clark, Arts & Cultural Center General Manager
City of
_ Aventura
...._ Government Center
- 19200 Weft Country Club Drive
eery 44 5
Aventura.Florida 33180
Office of the City Manager
June 2014
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City") Capital
Improvement Program (CIP) for the fiscal period October 1, 2014 through
September 30, 2019 and the proposed Capital Budget for the Fiscal period
October 1, 2014 through September 30, 2015.
The primary goal of the CIP is to develop a long—term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities
for implementation. It is important to stress that the CIP is a planning tool to
evaluate infrastructure needs of the City as well as the financial capabilities of the
City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a
CIP document which serves as a point of reference and includes an estimated
long-term budget plan.
At this point in the City's history, the need for major capital improvement funding
has decreased substantially due to a very ambitious schedule of completing
major community facilities and infrastructure projects during the past eighteen
years since the incorporation of the City. This document represents an update of
the CIP that was originally prepared for the five-year cycle of 2013 to 2018. The
update process is important for the CIP to become a continuing and ongoing
planning/implementation process. The last four years of last year's program
were reevaluated in light of unanticipated needs, cost revisions, new project
priorities and the financial condition of the City. In addition, the CIP was updated
to add new projects in the fifth year (2018/19) to complete the cycle. Projects
included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
1. Added NE 29th Place street resurfacing, safety, drainage and street
lighting improvements project- $1,808,000.
2. Added Traffic Video Monitoring System upgrade project -$1,800,000
3. Added NE 191st drainage and road Improvements - $900,000.
4. Added seawall repairs to NE 213th street, 183rd Street, NE 188th Street
and NE 190th Street - $450,000.
5. Added NE 187th Street and NE 185th Street resurfacing -$266,000.
6. Added $1,200,000 to retrofit street lighting to more energy efficient LED
fixtures.
7. Replace 4 water fountains around Country Club Drive exercise trail -
$31,000.
The proposed 2014 — 2019 CIP includes 32 projects in five (5) functional
categories with a total value of $16,890,900. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (8%), Transportation, Drainage and
Infrastructure Improvements (55%), Capital Equipment Purchase and
Replacement (20%), Information/Communication Technology (16%) and Public
Buildings and Facilities Improvements (1%).
Major emphasis was placed on the following projects:
Road Resurfacing $3,296,000
Stormwater Drainage Improvements 2,490,000
TVMS Upgrades 1,800,000
Street Lighting Upgrades 1,678,000
Park Improvements 1,351,450
Air Conditioning Unit Replacements 152,000
The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels. The plan is based on conservative estimates.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
Arts & Cultural Center, transportation improvements and many other community
enhancements continue to exhibit our commitment to excellence and
professionalism. This document serves many purposes. Importantly it serves as
an aid to the residents in providing a better understanding of the City's long-term
capital needs and how the City intends to meet these demands. It also details
our continuing effort to address the needs and concerns of our citizens while
making prudent financial decisions which contribute to the City's long-term
financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2014 - 2019 Capital Improvement Program:
1. Hold a workshop meeting to review the CIP document in June.
2. Transmit copies of the CIP summary document to the public.
3. Hold a public hearing to conceptually adopt the final CIP document,
by resolution, for implementation.
All questions relating to the CIP should be referred to my attention.
Respectfully submitted,
G •
Eric M. So
City Manager
CAPITAL IMPROVEMENT PROGRAM
2014 - 2019
HIGHLIGHTS
• Road maintenance projects that total $3,296,000 to resurface asphalt and enhance
safety are included for NE 29th Place, NE 207th Street, NE 213th Street, Biscayne Lake
Gardens, NE 191st Street, NE 27th Avenue, NE 28th Court, NE 30th Avenue, NE 209th
Street, Yacht Club Drive, Mystic Point Drive, NE 187th Street and NE 185th Street.
• Provides for improvements to Founders Park, Veterans Park, and Waterways Park in
the amount of$324,000 to address upgrades requested by the users of the facilities and
maintenance requirements.
• Utilizes a stormwater utility program to improve drainage along NE 29th Place and NE
191st Street, upgrades seawalls along NE 213th Street, NE 183rd Street, NE 188th Street,
NE 190th Street and maintain systems throughout the City. A total of $2,490,000 has
been earmarked during the five-year period.
• Funds development of a 1.5 acre new park planned on NE 188th Street at a cost of
$980,000.
• Provides funding in the amount of $1,200,000 to retrofit street lighting throughout the
City with more energy efficient LED fixtures and $478,000 for new street lights on NE
30th Avenue and NE 29th Place.
• Includes $1,800,000 to upgrade the City's Traffic Video Monitoring System to the latest
state-of-the-art technology.
• Provides the necessary equipment to continue to provide high quality and effective
police services.
• Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
• Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
CAPITAL IMPROVEMENT PROGRAM
2014 - 2019
TABLE OF CONTENTS
INTRODUCTION PAGE
Purpose of the Capital Improvement Program 1
Legal Authority 2
Development of the Capital Improvement Program 2
Capital Improvement Program Policies 3
Preparing the Capital Budget 4
Locating a Specific Capital Project 4
Reading the Program Schedules 5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects 7
Summary of Major Programs 7
Summary of Proposed Appropriations by Funding Source 8
Summary of Projects by Location and Year 9
FUNDING PLAN
Introduction 11
Debt vs. Pay-As-You-Go Financing 11
Required Separation of Funding Sources 12
Summary of Financing Plan Model 13
Proposed Financing Plan General Fund 14
Proposed Financing Plan Transportation Fund 18
Proposed Financing Plan Stormwater Utility Fund 19
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements 22
Transportation, Drainage and Infrastructure Improvements 30
Public Buildings and Facilities Improvements 37
Information/Communications Technology 41
Capital Equipment Purchases and Replacements 50
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INTRODUCTION
This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long-term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
The CIP is an official statement of public policy regarding long-range capital
development within the City. A capital improvement is defined as a capital expenditure
of$5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2014-2019 Page 1
City of Aventura
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in January when operating departments
were required to prepare requests for all proposed capital projects anticipated during
the period of 2014 - 2019. A CIP Preparation Manual and related forms were
distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Director
and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2014-2019 Page 2
City of Aventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted CIP.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of$5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long-term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 10% of the annual General Fund revenue.
Capital Improvement Program 2014-2019 Page 3
City of Aventura
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five-year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Director and
City Manager and, if approved by the City Manager, a budget amendment is presented
to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communications Technology (ICT)
Capital Equipment Purchases & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI-1-CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 2014-2019 Page 4
City of Aventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 2014-2019 Page 5
City of Aventura
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Capital Improvement Program 2014-2019
City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2014 — 2019 CIP includes 32 projects in five (5) functional categories with
a total value of $16,890,900. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (8%),
Transportation, Drainage and Infrastructure Improvements (55%), Capital Equipment
Purchase and Replacement (20%), Information/Communication Technology (16%) and
Public Buildings and Facilities Improvements (1%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program 2014/15 2015/16 2016/17 2017/18 2018/19 TOTAL
Beautification&Parks Facilities $ 181,000 $ 871,200 $ 39,400 $ 200,000 $ 59,850 $ 1,351,450
Transportation,Drainage& 3,588,000 2,860,000 933,000 1,017,000 866,000 9,264,000
Infrastructure
Public Buildings&Facilities 15,000.00 30,000.00 30,000 42,000 81,000 198,000
Information/Communication 563,600 479,100 502,300 576,900 534,050 2,655,950
Technology
Capital Equipment 677,430 662,910 732,060 670,350 678,750 3,421,500
Totals $ 5,025,030 $ 4,903,210 $ 2,236,760 $ 2,506,250 $ 2,219,650 $ 16,890,900
Capital Improvement Program
2014/15 - 2018/19
capital Summary By Function
Equipment Beautification &
20% Parks Facilities
8%
Information
Technology
16%
Public ublic Building
Drainage &
10/0 Infrastructure
55%
Cap Page 7
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2014/15 - 2018/19
Summary By funding Source
Funding Source 2014/15 2015/16 2016117 2017/18 2018/19 TOTAL
General $ 1,165,030 $ 1,053,710 $ 1,131,760 $ 1,303,250 $ 1,178,650 $ 5,832,400
Stormwater Utility 850,000 1,040,000 200,000 200,000 200,000 2,490,000
Capital Projects Fund 1,330,000 1,150,000 0 0 0 2,480,000
Charter School 142,000 139,500 172,000 186,000 175,000 814,500
Transportation Fund 1,538,000 1,520,000 733,000 817,000 666,000 5,274,000
$ 5,025,030 $ 4,903,210 $ 2,236,760 $ 2,506,250 $ 2,219,650 $ 16,890,900
The proposed funding plan involves a commitment to "pay—as-you-go" annual
appropriations established in yearly budgets and does not include additional long term
debt.
Funding Source Summary
Stormwater Utility
15%
Capital Projects
General 15%
34%
Charter School
5%
Transportation
Fund
31%
Capital Improvement Program 2014-2019 Page 8
City of Aventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2014/15 - 2018/19
Summary By Location
Resurfacing
Street Lighting
Drainage Park
Location Improvements Improvements
Founders Park 2014 to 2018
Waterways Park 2014/15
Veterans Park 2017-2019
NE 29th Place 2014 to 2016
Biscayne Lake Gardens 2014/15
NE 207th Street 2014/15
NE 30th Avenue 2014 - 2016
NE 188th Street Park 2014-16
NE 213th Street 2015/16
Yacht Club Drive 2015/16
NE 191st Street 2015/16
NE 27th Avenue 2016/17
NE 28th Court 2016/17
NE 209th Street 2016/17
Yacht Club Drive 2017/18
Mystic Point Drive 2017/18
NE 187th Street 2018/19
NE 185th Street 2018/19
Capital Improvement Program 2014-2019 Page 9
City of Aventura
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Capital Improvement Program 2014-2019 Page 10
City of Aventura
FUNDING PLAN
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CIP itself but the required
operating expenses and debt service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
1. A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two (2).
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five-year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed
over a longer time frame without impairing the usefulness of the project.
Capital Improvement Program 2014-2019 Page 11
City of Aventura
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CIP.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund
4. Capital Projects Fund
5. Stormwater Utility Fund
Capital Improvement Program 2014-2019 Page 12
City of Aventura
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay-as-you-go" financing through annual appropriations to fund the total five
year amount of$16,890,900. No additional debt is recommended.
2. Adjusts property tax revenues based on projected conservative growth in
assessments.
Capital Improvement Program 2014-2019 Page 13
City of Aventura
PROPOSED FINANCING PLAN
GENERAL FUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay-as-you-go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
Table 1 presents a five-year projection of resources which will be available for General
Government Services. Unless shown by an asterisk (*), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2013/14 fiscal year.
Revenue descriptions followed by an asterisk (*) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five-year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
Capital Improvement Program 2014-2019 Page 14
City of Aventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES $12,812,525 $13,741,716 $14,291,385 $14,791,583 $ 15,309,289 $15,845,114 (a)
FPL FRANCHISE FEES 2,600,000 2,652,000 2,705,040 2,759,141 2,814,324 2,870,610 (b)
FRANCHISE FEES 500,000 508,000 523,240 538,937 555,105 571,758 (c)
UTILITY TAXES 7,630,000 7,567,000 7,794,010 8,027,830 8,268,665 8,516,725 (d)
SECTION 185 PREMIUM TAX 268,000 288,000 288,000 288,000 288,000 288,000
CITY BUSINESS LICENSES TAX 840,000 880,000 888,800 897,688 906,665 915,732 (e)
BUILDING RELATED REVENUE 1,501,500 1,653,000 1,653,000 1,603,000 1,553,000 1,000,000 (f)
STATE SHARED REVENUES-UNRESTRICTED 487,679 552,329 568,899 585,966 603,545 621,651 (g)
HALF CENT SALES TAX 2,300,000 2,550,000 2,639,250 2,731,624 2,827,231 2,926,184 (h)
CHARGES FOR SERVICES 1,970,200 2,120,000 2,194,200 2,270,997 2,350,482 2,432,749 (i)
FINES AND FORFEITURES 1,632,000 1,632,000 1,680,960 1,731,389 1,783,330 1,836,830 (j)
MISC.REVENUES 166,000 165,000 178,000 178,000 178,000 178,000
COUNTY BUSINESS TAX 45,000 49,000 49,000 49,000 49,000 49,000
TOTAL CURRENT YEAR REVENUES $32,752,904 $34,358,045 $35,453,784 $36,453,155 $37,486,635 $38,052,353
TRANSFERS FROM E911 FUND 30,000 30,000 31,050 32,137 33,262 34,426
TRANSFERS FROM SCHOOL FUND - - 30,000 30,000 30,000 30,000
TOTAL AVAILABLE $ 32,782,904 $ 34,388,045 $ 35,514,834 $ 36,515,292 $ 37,549,897 $ 38,116,779
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad Valorem Tax revenues are estimated to grow at the rate of 7.3% in 2014/15 and then
4%to 3.5% in future years.
(b) FPL Franchise Fees from Dade County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year.
(f) Building related revenues will decrease over the 5 year period.
(g) State shared revenues will grow at the rate of 3% per year.
(h) Half-cent sales tax will grow at the rate 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
(j) Fines&forfeitures will grow at the rate of 3% per year.
Capital Improvement Program 2014-2019 Page 15
City of Aventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
City Commission $ 124,140 $ 125,339 $ 127,846 $ 131,681 $ 135,632 $ 139,701
Office of the City Manager 787,104 810,506 842,926 876,643 911,709 948,177
Legal 270,000 270,000 270,000 270,000 270,000 270,000
City Clerk 281,731 313,689 349,373 366,842 402,521 430,698
Finance 957,677 991,411 1,040,982 1,093,031 1,147,682 1,205,066
Information Technology 932,834 972,580 1,016,346 1,067,163 1,120,522 1,176,548
Public Safety 16,819,878 17,467,503 18,340,878 19,074,513 19,932,866 20,829,845
Arts&Cultural Center 693,793 726,900 759,611 793,793 829,514 866,842
Community Development 1,889,105 2,108,160 2,171,405 2,204,975 2,265,224 2,255,833
Community Services 4,295,798 4,482,158 4,661,444 4,847,902 5,041,818 5,243,491
Non-Departmental 1,500,200 1,469,000 1,498,380 1,528,348 1,558,915 1,590,093
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES $ 28,552,260 $ 29,737,246 $ 31,079,191 $ 32,254,892 $ 33,616,402 $ 34,956,293
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,221,190 2,212,045 2,220,979 2,220,979 2,220,979 2,220,979
Transfers
TOTAL PROJECTED EXPENDITURES $ 30,773,450 $ 31,949,291 $ 33,300,170 $ 34,475,871 $ 35,837,381 $ 37,177,272
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures are projected to increase 4% to 4.2 each year.
Capital Improvement Program 2014-2019 Page 16
City of Aventura
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2014/15 2015/16 2016/17 2017/18 2018/19
TOTAL PROJECTED AVAILABLE RESOURCES $34,388,045 $35,514,834 $36,515,292 $37,549,897 $38,116,779
PROJECTED OPERATING EXPENDITURES 29,737,246 31,079,191 32,254,892 33,616,402 34,956,293
DEBT SERVICE REQUIREMENTS 2,212,045 2,220,979 2,220,979 2,220,979 2,220,979
SUBTOTAL-EXPENDITURES 31,949,291 33,300,170 34,475,871 35,837,381 37,177,272
BALANCE AFTER OPERATING COSTS 2,438,754 2,214,664 2,039,421 1,712,516 939,506
LESS CIP APPROPRIATIONS 1,165,030 1,053,710 1,131,760 1,303,250 1,178,650
BALANCE $ 1,273,724 $ 1,160,954 $ 907,661 $ 409,266 $ (239,144)
AMOUNT NEEDED FROM CIP RESERVE
OR NEW REVENUES $ - $ - $ - $ - $ (239,144)
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Capital Improvement Program 2014-2019 Page 17
City of Aventura
PROPOSED FINANCING PLAN
TRANSPORTATION FUND
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
REVENUES
LOCAL OPTION GAS TAX $ 505,000 $ 505,000 $ 517,625 $ 530,566 $ 543,830 $ 544,000
INTEREST EARNINGS 500 2,000 2,000 2,000 2,000 1,000
STATE SHARED REVENUES-RESTRICTED 170,000 170,000 $ 174,250 $ 178,606 $ 183,071 $ 184,000
CARRYOVER 1,586,617 1,358,815 685,315 33,805 172,566 229,822
COUNTY TRANSIT SYSTEM SURTAX 1,050,000 1,050,000 1,076,250 1,103,156 1,130,735 1,131,000
TOTAL REVENUES $3,312,117 $3,085,815 $2,455,440 $1,848,133 $2,032,202 $2,089,822
EXPENDITURES
Maintenance Operating Expenditures $ 450,000 $ 463,500 $ 486,675 $ 511,009 $ 536,559 $ 563,387
Transit Services 375,000 399,000 414,960 431,558 448,821 466,774
TOTAL EXPENDITURES $ 825,000 $ 862,500 $ 901,635 $ 942,567 $ 985,380 $1,030,161
Total For Capital 2,487,117 2,223,315 1,553,805 905,566 1,046,822 1,059,662
CAPITAL EXPENDITURES
Project Title 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
Street Lighting $ 100,000 $ 228,000 $ 250,000 $ 400,000 $ 400,000 $ 400,000
TVMS - 300,000 - - - -
Road Resurfacing Program 978,302 1,010,000 1,270,000 333,000 417,000 266,000
TOTAL CAPITAL EXPENDITURES $1,078,302 $1,538,000 $1,520,000 $ 733,000 $ 817,000 $ 666,000
Reserves $1,358,815 $ 685,315 $ 33,805 $ 172,566 $ 229,822 $ 393,662
Capital Improvement Program 2014-2019 Page 18
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries.
In order to address deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting, maintenance and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
Table 5 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five-year period.
A total of$2,490,000 worth of stormwater drainage projects will be completed during the
five-year period. The monthly rate charged to users per unit was $2.50 for 2013/14. It
is not recommended that the fee be increased during the next five (5) years.
TABLE 5
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
2013/14 2014/15 2015/16 2016/17 2017/18 2018119
Revenues:
Stormwater Utility Billings(1) $850,000 $867,000 $884,340 $902,027 $920,067 9938,469
State Grant 425,000 -
Carry Over of Surplus 880,000 1,215,600 481,284 581,509 675,702
$ 850,000 $ 2,172,000 $ 2,099,940 $ 1,383,311 $ 1,501,576 $ 1,614,170
Operating Expenses: (2) 535,000 556,400 578,656 601,802 625,874 650,909
Available for CIP&Debt Service $ 315,000 $ 1,615,600 $ 1,521,284 $ 781,509 $ 875,702 $ 963,261
Annual CIP Expenditures: 200,000 850,000 1,040,000 200,000 200,000 200,000
Annual Surplusl(Deficit): $ 115,000 $ 765,600 $ 481,284 $ 581,509 $ 675,702 $ 763,261
NOTES TO ASSUMPTION OF PROJECTIONS
• (1)Projected to remain flat.
(2)Includes Operation and Maintenance,Engineering,Administration,Re■iew of Existing Account Data Costs.
Capital Improvement Program 2014-2019 Page 19
City of Aventura
PROPOSED FINANCING PLAN
CAPITAL PROJECTS FUND
This fund was established to account for restricted impact fees or other revenues and
which by Ordinance or Commission Policy are designated for police and parks capital
improvements. This table reflects the anticipated revenues available and the proposed
appropriations.
TABLE 6
CAPITAL PROJECTS FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
2013114 2014115 2015116 2016/17 2017/18 2018/19
REVENUES
Police Impact Fees $ 7,500 $ 7,500 $ 7,500 $ - $ - $ -
Park Impact Fees 7,500 7,500 7,500 - - -
Land Sale Proceeds 1,000,000 - - - - -
Developer Contributions - 750,000 - - - -
Carryover Police TVMS - 450,000 300,000 - - -
Carryover-Parks Impact Fees - 1,045,933 923,433 - - -
Carryover-Police Impact Fees - 19,891 27,391 35,000 -
TOTAL REVENUES $1,015,000 $2,280,824 $1,265,824 $ 35,000 $ - $ -
POLICE CAPITAL EXPENDITURES
Police Equipment $ - $ - $ - $ - $ - $ -
TVMS - 1,200,000 300,000 - - -
Police Reserves - 27,391 34,891 $ 35,000 - -
TOTAL EXPENDITURES - $1,227,391 $ 334,891 $ 35,000 - -
PARKS CAPITAL EXPENDITURES
Park Reserves 780,000 923,433 80,933 - -
Founders Park Improvements 175,000 - - - - -
Waterways Park Improvements 10,000 - - - - -
Waterways Dog Park Improvements 30,000 - - - - -
Veterans Park Improvemnets 20,000 - - - - -
NE 188th Street Park Improvements - 130,000 850,000 - - -
TOTAL EXPENDITURES 1,015,000 1,053,433 930,933 - - -
TOTAL CAPITAL EXPENDITURES $1,015,000 $2,280,824 $1,265,824 $ 35,000 $ - $ -
Capital Improvement Program 2014-2019 Page 20
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Capital Improvement Program 2014-2019 Page 21
City of Aventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City's park system
and recreational facilities. There are six (6) projects in the CIP, which total $1,351,450.
Special emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to the City park system is based on the following
policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
• Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
• Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
• Provide exercise/walking paths to enhance the physical well being of
residents.
• Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
• Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal: Update the five-year CIP on an annual basis.
• Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
• Provide for adequate security measure including limited access facilities.
• Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
• Employ vandal-resistant equipment and facilities.
• Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the residents' safety.
Capital Improvement Program 2014-2019 Page 22
City of Aventura
Goal: Protect and preserve environmentally sensitive land and water areas.
• Preserve and enhance open space with environmental impact.
Existing Facilities
There is 32 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190th Street includes both active and passive
recreational opportunities. The park encompasses the following components: Splash
pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and
backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive
play areas, baywalk, landscaping, two parking lots, multi-purpose plaza areas, signage,
benches, and security lighting.
Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
Waterways Park was purchased in 2006. The 7 acre site that includes a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities
was opened in 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community/Recreation Center. Open passive and sitting areas are available at this
location.
Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 31st Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; restroom facilities and landscaping with shade
trees. This park was modified in 2008 by removing the dog play area and expanding
the children's play area and adding a restroom facility.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2013/14 fiscal year:
Proiect Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Capital Improvement Program 2014-2019 Page 23
City of Aventura
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183rd Street Beautification Improvements 1997/98
NE 34th Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207th Street Beautification Improvements 1998/99
Country Club Dr. Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10
NE 190th Street Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 191st Street Beautification Improvements 1998/99
Waterways Park Improvements 1999/00
Founders Park Improvements 1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
2013/14
Biscayne Boulevard Phase II Beautification Improvements 1999/00
NE 185th Street & NE 28th Ave Beautification Improvements 1999/00
NE 213th Street Beautification Improvements 2001/02
Aventura Blvd. Entrance Features 2001/02
Community/Recreation Center Conceptual Design 2000/01
Community Recreation Center Development 2001/02
Expanded Waterways Park Purchase 2003/04
Biscayne Boulevard Phase II Beautification Improvements 2001/02
Country Club Drive Beautification Improvements 2002/03
Newspaper Racks 2002/03, 2003/04
NE 188th Street Beautification Improvements 2002/03
Yacht Club Way Beautification Improvements 2003/04
William Lehman Causeway Beautification Improvements 2003/04, 2004/05
Veterans Park Development 2003/04
Waterways Park Design 2005/06
Founders Park Parking Lot Expansion 2005/06
NE 207th Street Swale Beautification Improvements 2005/06
Waterways Park Development 2006/07, 2007/08
Splashpad Addition to Founders Park 2006/07
Miami Gardens Drive Beautification Improvements 2006/07
Waterways Dog Park Development 2007/08
Veterans Park Modifications & Improvements 2007/08, 2013/14
Entrance Features Upgrades 2010/11
Waterways Park Improvements 2013/14
Capital Improvement Program 2014-2019 Page 24
City of Aventura
Park Facilities/Open Space Recreation
The City's estimated current population is 37,239. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 102 acres. In calculating the number of recreation acres
the City has available for use by residents, public private, golf courses and marinas are
accounted for at a different degree depending on accessibility to citizens of the City.
Assuming that public facilities can be accounted for at 100%, private recreation facilities
at 50%, and marinas and the golf course at 25%, the City existing and proposed
recreation areas total 117. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreation and open
space areas. The City owns 32 park/open space acres.
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY ACRES APPLICABLE ACRES
Public Recreation Areas
C Don Soffer Exercise/Walking path 5.5 5.5
C Arthur I Snyder Memorial Park 3.5 3.5
N Veterans Park 2.0 2.0
N Waterways Park 7.0 7.0
N Waterways Dog Park 1.5 1.5
N NE 188th Street 1.5 1.5
N Aventura Founders Park 11.0 11.0
Public Recreation Subtotal 32.0 32.0
Private Recreation Areas
Private Recreation Sites 63.61 31.81
Marina Complexes 9.40 2.35
Golf Courses 203.17 50.79
Private Recreation Subtotal 276.18 84.95
Total Recreation Areas 306.68 116.95
C = Community Park
N = Neighborhood Park
Funding Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget $1,351,450
Capital Improvement Program 2014-2019 Page 25
City of Aventura
Funding:
General Fund $371,500
Capital Projects Fund 980,000
Capital Improvement Program 2014-2019 Page 26
City of Aventura
TABLE 1
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2014/15-2018/19
SUMMARY BY YEAR
CIP# Project Title Dept.# 2014/15 2015/16 2016117 2017/18 2018/19 Total
BP1 Founders Park Improvements CS $ 28,000 $ 12,000 $ 30,000 $ 30,000 $ 35,000 $ 135,000
BP2 Waterways Park Improvements CS 14,000 - - - - 14,000
BP3 Veterans Park Improvements CS - - - 150,000 4,500 154,500
BP4 NE 188th Street Park Improvements CS 130,000 850,000 - - - 980,000
BP5 Exercise Trail Improvements CS - - - 10,400 10,600 21,000
BP6 City-wide Beautification Improvements CS 9,000 9,200 9,400 9,600 9,750 46,950
Totals $ 181,000 $ 871,200 $ 39,400 $ 200,000 $ 59,850 $ 1,351,450
TABLE 2
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2014/15-2018/19
FUNDING PLAN
Capital General
CIP# Project Title Dept.# Total Projects Fund
BP1 Founders Park Improvements CS $ 135,000 $ - $ 135,000
BP2 Waterways Park Improvements CS 14,000 - 14,000
BP3 Veterans Park Improvements CS 154,500 - 154,500
BP4 NE 188th Street Park Improvements CS 980,000 980,000 -
BP5 Exercise Trail Improvements CS 21,000 - 21,000
BP6 City-wide Beautification Improvements CS 46,950 - 46,950
Totals 1,351,450 $ 980,000 $ 371,450
Capital Improvement Program 2014-2019 Page 27
City of Aventura
PROPOSED PROJECTS
1 — CS
Founders Park Improvements
2014/15 $28,000 2015/16 $12,000 2016/17 $30,000
2017/18 $30,000 2018/19 $35,000
This project consists of maintenance projects which replace and update equipment as
well as enhancements to the existing features.
2014/15 Replace SplashPad Water Features 28,000
2015/16 Replace Office and Welcome Center Furniture 12,000
2016/17 Replace SplashPad Water Features 30,000
2017/18 Replace SplashPad Water Features 30,000
2018/19 Replace Sunpad Furniture 23,000
Replace SpalshPad Pumps 12,000
2-CS
Waterways Park Improvements
2014/15 $14,000
This project consists of the following maintenance project.
2014/15 Replace Shade structure at Playground Area 14,000
3-CS
Veterans Park Improvements
2017/18 $150,000 2018/19 $4,500
This project consists of maintenance projects which replace and update equipment as
well as enhancements to the existing features.
2017/18 Replace Playground Equipment 150,000
2018/19 Replace Playground Equipment 4,500
Capital Improvement Program 2014-2019 Page 28
City of Aventura
4-CS
NE 188th Street Park Improvements
2014/15 $130,000 2015/16 $850,000
This project consists of developing the 1.5 acre parcel on NE 188th Street into practice
fields for ACES and additional park amenities based on input from the area residents.
Parking for 16 parking spaces.
5-CS
Exercise Trail Improvements
2017/18 $10,400 2018/19 $10,600
This project consists of replacing and upgrading chilled water fountains as follows:
2017/18 Replace 2 Water Fountains 10,400
2018/19 Replace 2 Water Fountains 10,600
6 - CS
City-Wide Beautification Improvements
2014/15 $9,000 2015/16 $9,200 2016/17 $9,400
2017/18 $9,600 2018/19 $9,750
This project consists of replacing aging street furniture that is no longer useful.
2014/15 Purchase Trash Cans and Benches 9,000
2015/16 Purchase Trash Cans and Benches 9,200
2016/17 Purchase Trash Cans and Benches 9,400
2017/18 Purchase Trash Cans and Benches 9,600
2018/19 Purchase Trash Cans and Benches 9,750
Capital Improvement Program 2014-2019 Page 29
City of Aventura
TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting, transit and other
infrastructure improvements. There are four (4) improvement projects in the Capital
Improvement Program, which total $9,264,000. Special emphasis was given to
improving traffic flow, street lighting, correcting drainage deficiencies and road
resurfacing and addressing maintenance considerations. The projects outlined in this
section have been developed based on a survey of all areas of the City, with respect to
the improvement items, by the Community Services Department; City's consulting
engineer and staff. The projects were prioritized according to the urgency of the
improvements needed and age of the areas to be improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
• Coordinate area-wide storm water developments with major street improvements.
• Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
• Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
• Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
• Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
• Implement improvements to meet safety standards.
• Improve safety by installing street lighting on all appropriate public roadways.
• Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
Capital Improvement Program 2014-2019 Page 30
City of Aventura
• Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
• Implement the recommendations of the City's Traffic Advisory board and its Traffic
consultant.
Existing Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 27th Court
NE 28th Place NE 28th Avenue
NE 29th Avenue NE 29th Court
NE 29th Place NE 30th Avenue
NE 34th Avenue NE 187th Street
NE 188th Street NE 190th Street
NE 191st Street NE 192nd Street
NE 193rd Street Aventura Boulevard
West Country Club Drive North Country Club Drive
East Country Club Drive NE 201 Terrace
NE 203rd Street NE 205th Street
NE 206th Street NE 207th Street
NE 208th Street NE 208th Terrace
NE 209th Street NE 211th Street
NE 213th Street NE 214th Terrace
NE 214th Street NE 183rd Street
Yacht Club Drive Turnberry Way
NE 27th Court
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2013/14 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
Sidewalk Installation — Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183rd Street & Drainage Improvements 1997/98
NE183rd Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
Capital Improvement Program 2014-2019 Page 31
City of Aventura
NE 190th Street Lighting Improvements 1998/99
South Aventura Stormwater Collector 1998/99
Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01
NE 34th avenue Street Lighting Improvements 1999/00
NE 185th Street & NE 28th Avenue Improvements 1999/00
Safety Improvements — Country Club Drive 1999/00
NE 30th Avenue Drainage Improvements 2000/01
NE 213th Street Lighting Improvements 2000/01
NE 34th Avenue Safety/Road Improvements 2000/01
Biscayne Lake Gardens Area Drainage Improvements 2001/02
NE 188th Street, Lighting & Drainage Improvements 2002/03
Country Club Drive Improvements 2002/03, 2012/13, 2013/14
NE 190TH Street Drainage Improvements 2002/03
Yacht Club way Drainage and Lighting Improvements 2003/04
NE 31st Avenue Decorative Street Lighting 2003/04
Extension of Lehman Causeway Westbound Service Road 2003/04
Illuminated Street Signs 2003/04
Hospital District NE 213TH Street Drainage Connector 2003/04
Hospital District North Collector 2004/05
NE 207th Street Resurfacing 2004/05
Traffic Video Monitoring Program 2004/05, 2005/06
Directional Signs 2004/05
Yacht Club Drive Seawall Improvements 2005/06
Miami Gardens Drive 2005/06
Aventura Boulevard Resurfacing 2005/06
NE 213th Street Outfall Drainage Improvement 2006/07
Miami Gardens Drive Extension and Street Lighting 2006/07
Ne 29th Avenue Street Lighting Improvements 2006/07
Yacht Club Drive Resurfacing 2006/07
Countdown Pedestrian Walkway Signals 2006/07
Traffic Video Monitoring Program — Phase I 2006/07
Traffic Video Monitoring Program — Phase II 2007/08
NE 29th Pace and Yacht Club Way Resurfacing 2007/08
NE 190th Street Drainage Improvements 2007/08
NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08
NE 187th Street Traffic Improvements 2007/08
NE 180th & NE 182nd Street/Biscay Boulevard Signage 2007/08
NE 199th Street/West Country Club Drive Turning Lane 2008/09
NE 190th Street Resurfacing 2008/09
NE 191St Street/Biscayne Boulevard Traffic Improvements 2008/09
NE 191st/29th Avenue Drainage Improvements 2008/09
Hospital District Resurfacing 2009/10
NE 183rd Street Resurfacing & Road Improvements 2009/10
Yacht Club Way Bridge Improvements 2009/10
Country Club Drive Bus Shelters 2010/11
NE 29th Avenue and NE 187th Street Resurfacing 2010/11
Capital Improvement Program 2014-2019 Page 32
City of Aventura
NE 34th Avenue Street Resurfacing 2010/11
Biscayne Boulevard Street Light Upgrades Phase 1 2010/11
Biscayne Boulevard Street Light Upgrades Phase 2 2011/12
NE 185th/NE 31th Avenue, NE 188th Street and NE 191 Street
Resurfacing 2011/12
Biscayne Boulevard Street Light Upgrades Phase 3 2012/13
Traffic Signal @ NE 185th Street & NE 28th Court 2012/13
Turning Lane at N. Country Club Drive and NE 34th Avenue 2012/13
Biscayne Boulevard Street Light Upgrades Phase 4 2013/14
Traffic Flow Improvements NE 185th Street 2013/14
Road. Drainage and Infrastructure Improvements
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
schedules.
Funding Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget $9,264,000
Funding:
Transportation Fund $5,274,000
Stormwater Utility Fund 2,490,000
Capital Projects Fund 1,500,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
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City of Aventura
TABLE 1
PROPOSED TRANSPORTATION,DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2014/15-2018/19
SUMMARY BY YEAR
CIP# Project Title Dept# 2014115 2015/16 2016/17 2017/18 2018119 Total
TDI1 Stormwater Drainage Improvements CS $ 850,000 $ 1,040,000 $ 200,000 $ 200,000 $ 200,000 $ 2,490,000
TDI2 Road Resurfacing Program CS 1,010,000 1,270,000 333,000 417,000 266,000 3,296,000
TDI3 1VMS Upgrade CS 1,500,000 300,000 - - - 1,800,000
TDI4 Street Lighting Improvements CS 228,000 250,000 400,000 400,000 400,000 1,678,000
Totals $ 3,588,000 $ 2,860,000 $ 933,000 $ 1,017,000 $ 866,000 $ 9,264,000
TABLE 2
PROPOSED TRANSPORTATION,DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2014/15-2018/19
FUNDING PLAN
Stormwater Capital
Utility General Transportatior Project
CIP# Project Title Dept.# Total Fund Fund Fund Fund
TDI1 Stormwater Drainage Improvements CS $ 2,490,000 $ 2,490,000 $ - $ - $ -
TDI2 Road Resurfacing Program CS 3,296,000 - - 3,296,000 -
TD13 1VMS Upgrade CS 1,800,000 - - 300,000 1,500,000
TD14 Street Lighting Improvements CS 1,678,000 - - 1,678,000 -
Totals $ 9,264,000 $ 2,490,000 $ - $ 5,274,000 $ 1,500,000
Capital Improvement Program 2014-2019 Page 34
City of Aventura
PROPOSED PROJECTS
1-CS
Stormwater Drainage Improvements
2014/15 $850,000 2015/16 $1,040,000 2016/17 $200,000
2017/18 $200,000 2018/19 $200,000
Projects included provide for ongoing annual minor drainage improvements and include
the cost of resurfacing the affected roadways.
2014/15 NE 29 Place Phase I (North) 500,000
NE 29 Place Phase II (South) 350,000
2015/16 NE 213th Street and NE 183rd Street Seawall 390,000
NE 191st Improvements 650,000
2016/17 Drainage Improvements 140,000
NE 188th Street and NE 190th Street Seawall
Improvements 60,000
2017/18 Drainage Improvements 200,000
2018/19 Replace Country Club Drive Pump Station 95,000
Drainage Improvements 105,000
2-CS
Road Resurfacing Program
2014/15 $1,010,000 2015/16 $1,270,000 2016/17 $333,000
2017/18 $417,000 2018/19 $266,000
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Community Services Department.
2014/15 Biscayne Lake Gardens 145,000
(NE 29th Ct., 201th Terr, & 27th Ct.)
NE 207th Street 565,000
NE 29 Place Phase I (North) 300,000
2015/16 NE 213th Street 335,000
NE 29 Place Phase II (South) 470,000
Yacht Club Way Bridge Repairs 215,000
NE 191st Street 250,000
Capital Improvement Program 2014-2019 Page 35
City of Aventura
2016/17 NE 27th Avenue 58,000
NE 28th Court between 185 and 187 Streets 53,000
NE 30th Avenue 168,000
NE 209th Street 54,000
2017/18 Yacht Club Drive 245,000
Mystic Point Drive 172,000
2018/19 NE 187th Street 145,000
NE 185th Street 121,000
3-CS
Traffic Video Monitoring System
2014/15 $1,500,000 2015/16 $300,000
This project consists of upgrading the 10 year old TVMS equipment to state of art
technology and expanding service by adding cameras at two location in the southern
portion of the City. The TVMS program utilizes cameras at key intersections to allow for
the Police Department to monitor and respond to traffic conditions.
4-CS
Streetlight Improvements
2014/15 $228,000 2015/16 $250,000 2016/17 $400,000
2017/18 $400,000 2018/19 $400,000
2014/15 Plan Design for Street Lights on NE 30th Ave between NE 203th Street and
NE 207th Street $50,000
NE 29 Place Street Lights Phase II (South) 178,000
2015/16 Construction of Street Lights on NE 30th Ave between NE 203th Street and
NE 207 Street 250,000
2016/17 Retrofit Street Lighting with LED fixtures 400,000
2017/18 Retrofit Street Lighting with LED fixtures 400,000
2018/19 Retrofit Street Lighting with LED fixtures 400,000
Capital Improvement Program 2014-2019 Page 36
City of Aventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 3 projects
totaling $198,000.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
• Provide easily accessible services to City residents and adequate parking for City
facilities.
• Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
Existing Facilities
Map 1 shows the location of the City's Government Center, and the Dade County Fire
Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2013/14 fiscal year:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police 1997/98
Construction of Government Center 1999/00, 2000/01
Purchase of Charter Elementary School Property 2001/02
Construction of Charter Elementary School 2002/03
Community Center Improvements 2003/04, 2004/05,
2006/07, 2007/08
Construction of Middle School Wing to Charter School 2004/05
Holiday Lighting for Government Center 2005/06
Design of Arts & Cultural Center 2007/08
Classroom Additions to Charter School 2008/09
Arts & Cultural Center Construction 2008/09, 2009/10
Government Center Chiller Replacements 2009/10
Police Department Office Improvement 2009/10
Government Center Security Equipment Upgrade 2010/11
Government Center Commission Chambers Video Upgrade 2010/11
Government Center Parking Expansion Design 2011/12
Government Center Parking Garage 2012/13
Capital Improvement Program 20144019 Page 37
City of Aventura
Funding Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget $198,000
Funding:
General Fund $106,000
Charter School Fund 92,000
Capital Improvement Program 2014-2019 Page 38
City of Aventura
PROPOSED PUBLIC BUILDING AND FACILIITES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2014/15-2018/19
SUMMARY BY YEAR
CIP# Project Title Dept. 2014115 2015116 2016117 2017118 2018119 Total
PBF1 I-WAC Replacements CS $ - $ 30,000 $ 30,000 $ 42,000 $ 50,000 $ 152,000
PBF2 Community Recreation Center Improvements CS - - - - 31,000 31,000
PBF3 Police Comnu ications Center Improvements PD 15,000 - - - - 15,000
Totals $ 15,000 $ 30,000 $ 30,000 $ 42,000 $ 81,000 $ 198,000
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILff ES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2014/15-2018/19
FUNDING PLAN
Charter General
CIP# Project Title Dept. Total Fund Fund
PBF1 HVAC Replacements CS $ 152,000 $ 92,000 $ 60,000
PBF2 Community Recreation Center Improvements CS 31,000 - 31,000
PBF3 Police Communications Center Improvements PD 15,000 - 15,000
Totals $ 198,000 $ 92,000 $ 106,000
Capital Improvement Program 2014-2019 Page 39
City of Aventura
PROPOSED PROJECTS
1 — CS
HVAC Replacements
2015/16 $30,000 2016/17 $30,000 2017/18 $42,000
2018/19 $50,000
This project consists of replacing the air conditioning units at various City facilities.
2015/16 Replace 20 ton HVAC at Community Recreation Center $30,000
2016/17 Replace 20 ton HVAC at ACES $30,000
2017/18 Replace 30 ton HVAC at ACES $42,000
2018/19 Replace 12 ton HVAC at Community Recreation Center $30,000
Replace 2 8-ton HVAC at ACES 20,000
2 — CS
Community Recreation Center Improvements
2018/19 $31,000
2018/19 Replace Gym Bleachers, Wall Padding and Curtain.
3— PD
Police Communication Center Improvements
2014/15 $15,000
2014/15 Replace carpeting tiles in the Communication Center and EOC.
Capital Improvement Program 2014-2019 Page 40
City of Aventura
INFORMATION/COMMUNICATIONS TECHNOLOGY
This functional category includes improvements to the City's information/communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 12 projects totaling
$2,655,950.
Policies
The City's investment in communication and computer projects is based on the
following policies:
• Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
• Improve and maintain City-wide radio communications capabilities for Police
operations.
• Develop and maintain computerized capabilities of the various City departments and
information systems.
• Utilize the latest state-of-the-art technology including the use of the Internet for the
delivery of services.
• Maintain the E911 system to enhance police response times to emergencies.
• Utilize the latest technology for education and teaching at the Charter School.
Funding Plan
Funding for the proposed Information Technology Projects will be provided by the
following sources: Total Category Budget $2,655,950
Funding:
General Fund $1,933,450
Charter School Fund 722,500
Capital Improvement Program 2014-2019 Page 41
City of Aventura
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2014/15-2018/19
SUMMARY BY YEAR
CIP# Project Title Dept.# 2014/15 2015/16 2016/17 2016/17 2017/18 Total
ICT1 Police Computers Systems<$5000 PD $ 124,600 $ 116,100 $ 151,000 $ 142,000 $ 152,000 $ 685,700
ICT2 Central Computer System>$5000 IT 215,000 160,000 165,000 230,000 175,000 945,000
ICT3 Radios and E911 System PD 47,000 31,000 20,500 15,000 15,000 128,500
ICT4 Computer Equipment<$5000 ACES 97,000 104,500 102,000 109,000 105,000 517,500
ICT5 Computer Equipment>$5000 ACES 45,000 35,000 40,000 35,000 50,000 205,000
ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
ICT7 Computer Equipment<$5000 F 2,000 6,000 2,000 3,000 2,000 15,000
ICT8 Computer Equipment<$5000 CM - 4,000 - - - 4,000
ICT9 Computer Equipment<$5000 CS 14,000 10,000 6,300 26,900 19,550 76,750
ICT10 Computer Equipment<$5000 CD 3,500 4,500 3,500 4,000 4,500 20,000
ICT11 Computer Equipment<$5000 AACC 6,500 2,000 6,000 6,000 5,000 25,500
ICT12 Computer Equipment<$5000 CC 3,000 - - - - 3,000
Totals $ 563,600 $ 479,100 $ 502,300 $ 576,900 $ 534,050 $ 2,655,950
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2014/15-2018/19
FUNDING PLAN
Charter
General School
CIP 4 Project Title Dept.# Total Fund Fund
ICT1 Police Computers Systems<$5000 PD $ 685,700 $ 685,700 -
ICT2 Central Computer System>$5000 IT 945,000 945,000 -
ICT3 Radios and E911 System PD 128,500 128,500 -
ICT4 Computer Equipment<$5000 ACES 517,500 - 517,500
ICT5 Computer Equipment>$5000 ACES 205,000 - 205,000
ICT6 Computer Equipment<$5000 IT 30,000 30,000 -
ICT7 Computer Equipment<$5000 F 15,000 15,000 -
ICT8 Computer Equipment<$5000 CM 4,000 4,000 -
ICT9 Computer Equipment<$5000 CS 76,750 76,750 -
ICT10 Computer Equipment<$5000 CD 20,000 20,000 -
ICT11 Computer Equipment<$5000 AACC 25,500 25,500 -
ICT12 Computer Equipment<$5000 CC 3,000 3,000 -
$ 2,655,950 $ 1,933,450 $ 722,500
Totals
Capital Improvement Program 2014-2019 Page 42
City of Aventura
PROPOSED PROJECTS
1 - PD
Police Computers Systems < $5000
2014/15 $124,600 2015/16 $116,100 2016/17 $151,000
2017/18 $142,000 2018/19 $152,000
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2014/15 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 5,600
Replace 2 Servers 10,000
20 Vehicle Printers 20,000
Key Track System 10,000
2015/16 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 5,600
Replace 1 Server 5,000
20 Vehicle Printers 15,000
Desktop Scanner 5,000
Color Printer 1,500
Replace Smart Board 5,000
2016/17 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 14,000
Replace 2 Server 10,000
20 Vehicle Printers 15,000
Desktop Scanner 2,000
EOC PCS 12,000
Laptop-Ruggized 4,000
Replace Smart Board 5,000
Key Track System 10,000
2017/18 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 28,000
Replace 2 Server 10,000
Capital Improvement Program 2014-2019 Page 43
City of Aventura
20 Vehicle Printers 15,000
Desktop Scanners 5,000
Replace Smart Board 5,000
2018/19 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 28,000
Replace 2 Server 10,000
20 Vehicle Printers 15,000
Desktop Scanners 5,000
Replace Smart Board 5,000
Key Track System 10,000
2 - IT
Central Management Information System > $5000
2014/15 $215,000 2015/16 $160,000 2016/17 $165,000
2017/18 $230,000 2018/19 $175,000
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2014/15 Software/Licenses/Upgrades $15,000
Servers/ Security/UPS/Switches 70,000
AS 400 Upgrades 5,000
Upgrade Phone System 25,000
TVMS Equipment Upgrades 50,000
LaserFiche Upgrade 50.000
2015/16 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 60,000
AS 400 Upgrades 5,000
Upgrade Phone System 5,000
Upgrade Video System Solution 10,000
TVMS Equipment Upgrades 60,000
2016/17 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 80,000
AS 400 Upgrades 5,000
Upgrade Phone System 10,000
TVMS Equipment Upgrades 50,000
2017/18 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 85,000
Capital Improvement Program 2014-2019 Page 44
City of Aventura
AS 400 Upgrades 50,000
Upgrade Phone System 10,000
TVMS Equipment Upgrades 50,000
Equipment for Redundant Site 15,000
2018/19 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 70,000
AS 400 Upgrades 5,000
Upgrade Phone System 15,000
TVMS Equipment Upgrades 65,000
3 - PD
Radios and E911 System
2014/15 $47,000 2015/16 $31,000 2016/17 $20,500
2017/18 $15,000 2018/19 $15,000
This project consists of upgrading the equipment for the 800 Mhz police radio system to
ensure a state-of-the-art system and maintain the E911 system.
2014/15 E911 System Upgrades 15,000
7 Mobile Radios 32,000
2015/16 E911 System Upgrades 15,000
2 Handheld & 2 Mobile Radios 16,000
2016/17 E911 System Upgrades 15,000
2 Handheld Radios 5,500
2017/18 E911 System Upgrades 15,000
2018/19 E911 System Upgrades 15,000
4 -ACES
Computer Equipment < $5,000
2014/15 $97,000 2015/16 $104,500 2016/17 $102,000
2017/18 $109,000 2018/19 $105,000
This project consists of the regular replacement of the computers, laptops, servers and
network infrastructure at the Aventura City of Excellence School.
2014/15 Replace 85 Computers/laptops 93,500
Replace Color Laser Printer 3,500
2015/16 Replace 80 Computers/Laptops 88,000
Capital Improvement Program 2014-2019 Page 45
City of Aventura
21 Tablet Computers 10,500
Mobile Learning Computer Lab 5,000
Replace Desktop Scanner 1,000
2016/17 Replace 80 Computers/Laptops 88,000
21 Tablet Computers 10,500
Replace Color Laser Printer 3,500
2017/18 Replace 85 Computers/Laptops 93,500
21 Tablet Computers 10,500
Mobile Learning Computer Lab 5,000
2018/19 Replace 85 Computers/Laptops 93,500
21 Tablet Computers 10,500
Replace Desktop Scanner 1,000
5 - ACES
Computer Equipment > $5000
2014/15 $45,000 2015/16 $35,000 2016/17 $40,000
2017/18 $35,000 2018/19 $50,000
This project consists of the regular replacement of the computers and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2014/15 Replace Network Switches and Routers 10,000
Phone system Upgrade 15,000
Replace AV equipment and/or Smart boards 20,000
2015/16 Replace Network Switches and Routers 15,000
Replace AV equipment and/or Smart boards 20,000
2016/17 Replace Network Switches and Routers 10,000
Replace 2 Servers 10,000
Replace AV equipment and/or Smart boards 20,000
2017/18 Replace Network Switches and Routers 10,000
Phone System Upgrade 5,000
Replace AV equipment and/or Smart boards 20,000
2018/19 Replace Network Switches and Routers 10,000
Replace AV equipment and/or Smart boards 40,000
6 - IT
Computer Equipment < $5000
Capital Improvement Program 2014-2019 Page 46
City of Aventura
2014/15 $6,000 2015/16 $6,000 2016/17 $6,000
2017/18 $6,000 2018/19 $6,000
This project includes the replacement of existing equipment for the various employees
of the department.
7 - F
Computer Equipment < $5000
2014/15 $2,000 2015/16 $6,000 2016/17 $2,000
2017/18 $3,000 2018/19 $2,000
This project includes the replacement of existing equipment for the various employees
of the department.
8 - CM
Computer Equipment < $5000
2015/16 $4,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
9 - CS
Computer Equipment < $5000
2014/15 $14,000 2015/16 $10,000 2016/17 $6,300
2017/18 $26,900 2018/19 $19,550
•
This project consists of purchasing and upgrading computer equipment in the
Community Services Department and Community Recreation Center.
2014/15 Upgrade Visitor ID System $5,000
4 Computers 4,000
Replace 1 ID Printer 4,000
Upgrade GIS Software 1,000
2015/16 Replace 5 Computers $5,000
Replace 1 ID Printer 4,000
Upgrade GIS Software 1,000
2016/17 Replace 4 Computers $4,000
Replace Laptop 1,300
Upgrade GIS Software 1,000
Capital Improvement Program 2014-2019 Page 47
City of Aventura
2017/18 Replace 5 Computers $5,000
Replace CRC Server 4,000
Replace HVAC Computer 4,000
Upgrade GIS Software 1,000
Replace 6 CRC Computers 9,900
Replace CRC Server 3,000
2018/19 4 Computers $4,000
Replace 6 CRC Computers 8,250
Replace 1 Laptop 1,300
Replace 1 Plotter 6,000
10 - CD
Computer Equipment < $5000
2014/15 $3,500 2015/16 $4,500 2016/17 $3,500
2017/18 $4,000 2018/19 $4,500
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2014/15 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
2015/16 Replace 3 Computers $3,000
Replace Laserjet Printers 500
Replace Desktop Scanner 1,000
2016/17 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
2017/18 Replace 3 Computers $3,000
Replace 2 Laserjet Printers 1,000
2018/19 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
Replace Desktop Scanner 1,000
11 -AACC
Computer Equipment < $5000
2014/15 $6,500 2015/16 $2,000 2016/17 $6,000
2017/18 $6,000 2018/19 $5,000
Capital Improvement Program 2014-2019 Page 48
City of Aventura
This project consists of purchasing and upgrading computer equipment in the Arts &
Cultural Center.
2014/15 Upgrade Point of Sale System 6,500
2015/16 Replace Laptop/tablets 2,000
2016/17 Replace 4 Computers 4,000
Replace Network Switches 2,000
2017/18 Replace 2 Laptop/tablets 4,000
Replace Color Laser Printer 2,000
2018/19 Replace 4 Computers/laptops 5,000
12 - CC
Computer Equipment < $5000
2014/15 $3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 2014-2019 Page 49
City of Aventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 7 projects totaling
$3,421,500.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
• Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
• Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
• Purchase more economical, fuel efficient and multi-functional vehicles.
• Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
• Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 2014/15 to 2018/19 Capital Improvement Program are
either pertaining to vehicles or operational equipment. Detailed project descriptions and
a funding schedule follow. The CIP guidelines provide that capital equipment shall be
defined as having a useful life of more than one year and a value of $5,000 or more.
Equipment that has a value of $5,000 or less is also included in this document for
budgetary purpose.
Funding Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the General Fund:
Capital Improvement Program 2014-2019 Page 50
City of Aventura
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2014/15-2018/19
SUMMARY BY YEAR
CIP# Project Title Dept.# 2014/15 2015/16 2016/17 2017/18 2018/19 Total
CE1 Vehicle Purchase&Replacements PD $ 471,000 $ 439,000 $ 497,000 $ 497,000 $ 448,000 $ 2,352,000
CE2 Equipment Purchase and Replacement>5000 PD 94,000 93,000 109,500 122,000 124,000 542,500
CE3 Equipment Purchase and Replacement<5000 PD 29,850 34,560 38,860 14,900 60,000 178,170
CE4 Equipment Purchase and Replacement>5000 CS 31,000 50,000 42,000 14,000 28,000 165,000
CE5 Equipment Purchase and Replacement<5000 CS 23,800 11,300 7,300 1,750 9,750 53,900
CE6 Equipment Purchase and Replacement>5000 AACC 27,780 15,050 37,400 20,700 9,000 109,930
CE7 Equipment Purchase and Replacement>5000 CD - 20,000 - - - 20,000
Totals $ 677,430 $ 662,910 $ 732,060 $ 670,350 $ 678,750 $ 3,421,500
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2014/15-2018/19
FUNDING PLAN
General
CIP# Project Title Dept.# Total Fund
CE1 Vehicle Purchase&Replacements PD $ 2,352,000 $ 2,352,000
CE2 Equipment Purchase and Replacement>5000 PD 542,500 542,500
CE3 Equipment Purchase and Replacement<5000 PD 178,170 178,170
CE4 Equipment Purchase and Replacement>5000 CS 165,000 165,000
CE5 Equipment Purchase and Replacement<5000 CS 53,900 53,900
CE6 Equipment Purchase and Replacement>5000 AACC 109,930 109,930
CE7 Equipment Purchase and Replacement>5000 CD 20,000 20,000
Totals $ 3,421,500 $ 3,421,500
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City of Aventura
PROPOSED PROJECTS
1 - PD
Vehicle Purchase & Replacements
2014/15 $471,000 2015/16 $439,000 2016/17 $497,000
2017/18 $497,000 2018/19 $448,000
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2014/15 Replace 9 patrol vehicles $324,000
Replace 2 Traffic Vehicles 72,000
Replace K-9 Vehicle 40,000
Replace 1 Crime Scene Van 35,000
2015/16 Replace 10 Patrol Vehicles $364,000
Replace 1 Crime Prevention Van 35,000
Replace K-9 Vehicles 40,000
2016/17 Replace 11 Patrol Vehicles $426,000
Replace Crime Scene Van 35,000
Replace 1 Traffic Vehicle 36,000
2017/18 Replace 11 Patrol Vehicles $411,000
Replace Prisoner Van 40,000
Replace Crime Prevention Trailer 10,000
Replace 1 Traffic Vehicle 36,000
2018/19 Replace 10 Patrol Vehicles $378,000
Replace Traffic Truck 30,000
Replace K-9 Vehicles 40,000
2 - PD
Equipment Purchase and Replacement > $5000
2014/15 $94,000 2015/16 $93,000 2016/17$109,500
2017/18 $122,000 2018/19 $124,000
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2014/15 10 Vehicle Equipment $74,000
K-9 Vehicle Equipment 10,000
Crime Scene Van Equipment 10,000
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City of Aventura
2015/16 10 Vehicle Equipment $66,000
Crime Scene Van Equipment 5,000
K-9 Vehicle Equipment 10,000
Message Board 12,000
2016/17 12 Vehicle Equipment $83,500
Traffic Vehicle Equipment 16,000
Crime Scene Van Equipment 10,000
2017/18 11 Vehicle Equipment $77,000
Replace Segway 10,000
Prisoner Van Equipment 25,000
Crime Scene Equipment 10,000
2018/19 11 Vehicle Equipment $78,000
Replace Segway 11,000
Replace In-Car Video 35,000
3 - PD
Equipment Purchase and Replacement < $5000
2014/15 $29,850 2015/16 $34,560 2016/17 $38,860
2017/18 $14,900 2018/19 $60,000
2014/15 Replace 10 Ballistic Vests $12,000
Site Block 4 Panel unit 2,750
6 Tasers 8,100
Digital Camera 3,000
K-9 Supplies 4,000
2015/16 Replace 10 Ballistic Vests $12,360
12 Tasers 16,200
Replace 2 Digital Cameras 6,000
2016/17 Replace 10 Ballistic Vests $12,360
10 Tasers 13,500
AR Rifles 10,000
Optics for AR 3,000
2017/18 Replace 10 Ballistic Vests $12,500
Dive Equipment 2,400
2018/19 Replace 10 Ballistic Vests $12,500
2 Laser Units 4,000
6 Tasers 8,000
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City of Aventura
Dive Equipment 2,500
Optics for AR 3,000
10 Swat Vests 30,000
4 - CS
Equipment Purchase and Replacement > $5,000
2014/15 $31,000 2015/16 $50,000 2016/17 $42,000
2017/18 $14,000 2018/19 $28,000
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
2014/15 Replace 2 Ellipticals 11,000
Replace Pickup Truck 20,000
2015/16 Replace Hybrid Utility Vehicle $30,000
Replace Pickup Truck 20,000
2016/17 Replace 2 Treadmill $12,000
Replace Hybrid Utility Vehicle 30,000
2017/18 1 Electric Low Speed Vehicles 14,000
2018/19 2 Electric Low Speed Vehicles 28,000
5 - CS
Equipment Purchase and Replacement < $5,000
2014/15 $23,800 2015/16 $11,300 2016/17 $7,300
2017/18 $1,750 2018/19 $9,750
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable in the Community Recreation Center. The following is a
breakdown of the items to be replaced:
2014/15 Replace 40 Chairs $3,500
Replace AV Equipment 10,000
Replace Lobby Furniture 5,500
Replace 2 Tents 1,800
Replace Sports Fencing Panels 3,000
2015/16 Replace 12 Tables $2,500
Replace Stair Climber 4,000
Replace Sports Fencing Panels 3,000
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City of Aventura
Replace 2 Tents 1,800
2016/17 Replace 1 Recumbent Bicycle $2,500
Replace Sports Fencing Panels 3,000
Replace 2 Tents 1,800
2017/18 Replace Stair Climber $1,750
2018/19 Replace 10 Tables $1,750
Replace 40 Charis 3,000
Replace 2 Soccer Goals 5,000
6 -AACC
Equipment Purchase and Replacement > $5,000
2014/15 $27,780 2015/16 $15,050 2016/17 $37,400
2017/18 $20,700 2018/19 $9,000
This project consists of purchasing equipment for the Arts & Cultural Center:
2014/15 Microphones $2,800
Additional Sound & Lighting Equipment 5,120
Upright Piano 13,500
Chairs & Storage 3,360
2015/16 Additional Lighting Equipment $5,000
Headset Replacement 6,850
Lobby Chair Replacement 3,200
2016/17 ADA Listening Devices $2,400
Seachangers for Stage Lighting 35,000
2017/18 Replacement of Lobby Furniture 20,700
2018/19 Replacement of Music Stands 3,000
Replacement of Stage Monitors 6,000
7 - CD
Equipment Purchase and Replacement > $5,000
2015/16 $20,000
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2015/16 Pickup Truck $20,000
Capital Improvement Program 2014-2019 Page 55
City of Aventura
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Capital Improvement Program 2014-2019 Page 56