05-06-2014 City
san Gottlieb, Pj •e City ®f Cris M.Soroka,Susan Gottlieb,Mayor AT he City M.Soroka,ICMA-CM
Enbar Cohen (e�t�r� City Clerk
Teresa M.Soroka,MMC
Teri Holzberg
Billy Joel _ City Attorney
Michael Stern ±` Weiss Serota Helfman
Howard Weinberg Pastoriza Cole&Boniske
Luz Urbaez Weinberg
MAY 6, 2014 6 PM
Government Center
19200 West Country Club Drive
Aventura,Florida 33180
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions/Emergency Additions
4. SPECIAL PRESENTATIONS
5. CONSENT AGENDA: Matters included under the Consent Agenda are self-explanatory and are not
expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of
the Commission,that item must be removed from the Consent Agenda and considered separately.If the public wishes to
speak on a matter on the consent agenda they must inform the City Clerk prior to the start of the meeting.They will be
recognized to speak prior to the approval of the consent agenda.
A. APPROVAL OF MINUTES:
April 1, 2014 Commission Meeting
April 17, 2014 Commission Meeting
April 17, 2014 Workshop Meeting
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA IN SUPPORT OF BI-PARTISAN
LEGISLATION TO MODERNIZE THE VOTING RIGHTS ACT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS
SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE
MANNER OF DISPOSAL; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
D. MOTION AUTHORIZING THE APPROPRIATION OF UP TO
$58,000 FOR SPECIAL TACTICAL VEHICLE AND PRISONER
MAY 6,2014
RESTRAINT EQUIPMENT FROM THE FEDERAL POLICE
FORFEITURE FUNDS IN ACCORDANCE WITH THE CITY
MANAGER'S MEMORANDUM.
E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 14-04-18-2, ELECTRICAL
MAINTENANCE SERVICES TO UNIVERSAL ELECTRIC OF
FLORIDA, INC. AND 0 AND J ELECTRIC AT THE
INDIVIDUAL BID PRICES CONTAINED IN EXHIBIT "A"
ATTACHED; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
F. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AND OTHERWISE ENTER INTO
THAT CERTAIN INTERGOVERNMENTAL AGENCY
AGREEMENT, ATTACHED HERETO, BY AND BETWEEN
THE CITY OF AVENTURA AND MIAMI-DADE COUNTY, A
POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, TO
PERFORM TRAFFIC ENGINEERING FUNCTIONS
SPECIFICALLY RELATING TO THE INSTALLATION OF
PEDESTRIAN CROSSING SIGNS ON COUNTRY CLUB DRIVE;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
6. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS — Please be
advised that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon
any of these items,please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item
will be made available after the applicant and staff have made their presentations on each item. All testimony, including public
testimony and evidence,will be made under oath or affirmation. Additionally,each person who gives testimony may be subject to
cross-examination. If you refuse either to be cross-examined or to be sworn, your testimony will be given its due weight. The
general public will not be permitted to cross-examine witnesses,but the public may request the Commission to ask questions of
staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the
organization. Further details of the quasi-judicial procedures may be obtained from the Clerk.
None
7. ORDINANCES: FIRST READING—PUBLIC INPUT: None.
8. ORDINANCES — SECOND READING — PUBLIC HEARING: CITY
COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS
2
MAY 6,2014
A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL
OPERATING AND CAPITAL BUDGET FOR THE AVENTURA
CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2014/15
(JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE
CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO.
2013-05, WHICH ORDINANCE ADOPTED A CHARTER
SCHOOL OPERATING AND CAPITAL BUDGET FOR THE
AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL
YEAR 2013/2014 (JULY 1 — JUNE 30) BY REVISING THE
2013/2014 FISCAL YEAR BUDGET DOCUMENT AS OUTLINED
IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING
FOR AN EFFECTIVE DATE.
9. RESOLUTIONS—PUBLIC HEARING: None.
10. REPORTS
11. PUBLIC COMMENTS
12. OTHER BUSINESS: None.
13. ADJOURNMENT
FUTURE MEETINGS
COMMISSION WORKSHOP MAY 13,2014 9 AM EXEC.CONFERENCE RM
COMMISSION MEETING JUNE 3,2014 6 PM COMMISSION CHAMBER
This meeting is open to the public.In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305-466-8901,not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may
be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission
with respect to any matter considered at such meeting or hearing will need a record of the proceedings and,for such purpose,may
need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the
appeal is to be based. Agenda items may be viewed at the Office of the City Clerk,City of Aventura Government Center,19200 W.
Country Club Drive,Aventura,Florida,33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at
305-466-8901.
3
The $ ' d MINUTES Aventura Government Center
CITY COMMISSION 19200 W.Country Club Drive
April 1, 2014 6 p.m. Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan
Gottlieb at 6 p.m. Present were Commissioners Enbar Cohen, Teri Holzberg, Billy Joel,
Michael Stern, Luz Weinberg, Vice Mayor Howard Weinberg, Mayor Gottlieb, City
Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney David Wolpin.
As a quorum was determined to be present, the meeting commenced.
2. PLEDGE OF ALLEGIANCE: Led by Elaine Adler.
3. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None.
4. ELECTION OF VICE MAYOR: After motion made by Commissioner Holzberg,
seconded by Commissioner Stern, and unanimously passed, Commissioner Joel was
elected Vice Mayor for the next 6-month period.
5. SPECIAL PRESENTATIONS: Certificates of Appreciation for fifteen years of
service to the City were presented by the City Manager to: Police Officer Robert
Fierestat and Community Development Director Joanne Carr.
6. CONSENT AGENDA: There were no requests from the public to address the
Commission. A motion to approve the Consent Agenda was offered by Vice Mayor
Joel, seconded by Commissioner Holzberg, passed unanimously by roll call vote and
the following action was taken:
A. The following minutes were approved:
March 4, 2014 Commission Meeting
March 17, 2014 Workshop Meeting
B. The following motion was approved:
MOTION TO APPROVE APPROPRIATION OF FUNDS IN THE
AMOUNT OF $1,000 FROM THE CITY'S GENERAL FUND FOR THE
2014 ANNUAL SCHOLARSHIP AWARD TO THE ELIGIBLE DR.
MICHAEL KROP SENIOR HIGH SCHOOL STUDENT IN ACCORDANCE
WITH RESOLUTION 2012-12
C. The following motion was approved:
MOTION TO ACCEPT THE CITY MANAGER'S REVIEW OF
ORDINANCE NO. 2008-08 TRANSPORTATION MITIGATION IMPACT
FEE AS CONTAINED IN THE ATTACHED STAFF REPORT
D. Resolution No. 2014-16 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED CONTRACT RENEWAL FOR LANDSCAPE
MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHT-OF-WAY ON BISCAYNE BOULEVARD
FROM THE OLETA RIVER BRIDGE NORTH TO THE MIAMI-
DADE/BROWARD COUNTY LINE BY AND BETWEEN THE CITY OF
AVENTURA AND THE FLORIDA DEPARTMENT OF
TRANSPORTATION; AUTHORIZING THE CITY MANAGER TO TAKE
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
E. Resolution No. 2014-17 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED
UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF
THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE
F. Resolution No. 2014-18 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, SUPPORTING FULL FUNDING OF THE MIAMI-
DADE COUNTY LIBRARY SYSTEM AND THE NORTHEAST
REGIONAL LIBRARY OF THE COUNTY LIBRARY SYSTEM;
PROVIDING FOR DISTRIBUTION OF RESOLUTION; AND PROVIDING
FOR AN EFFECTIVE DATE.
7. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS — Please be advised that
the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or
comment upon any of these items, please inform the Mayor when she requests public comments. An
opportunity for persons to speak on each item will be made available after the applicant and staff
have made their presentations on each item. All testimony, including public testimony and evidence,
will be made under oath or affirmation. Additionally, each person who gives testimony may be
subject to cross-examination. If you refuse either to be cross-examined or to be sworn, your
testimony will be given its due weight. The general public will not be permitted to cross-examine
2
witnesses, but the public may request the Commission to ask questions of staff or witnesses on their
behalf. Persons representing organizations must present evidence of their authority to speak for the
organization. Further details of the quasi-judicial procedures may be obtained from the Clerk.
Mr. Wolpin reviewed the quasi-judicial procedures, Mrs. Soroka administered the
oath to all those wishing to offer testimony, and Mr. Wolpin then read the
following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA GRANTING CONDITIONAL USE APPROVAL TO PERMIT HEIGHTS
THAT EXCEED 4 STORIES OR 50 FEET; CONDITIONAL USE APPROVAL TO
PERMIT DRIVEWAY SEPARATIONS WITH LESS THAN 150 FEET OF
LANDSCAPED FRONTAGE; AND CONDITIONAL USE APPROVAL TO
PERMIT ALLOCATION OF INTERIOR SPACES OTHER THAN THOSE
PERMITTED IN SECTION 31-145(d)(8) OF THE CITY CODE, FOR THE PARK
SQUARE NEIGHBORHOOD MIXED USE DEVELOPMENT ON THE SOUTH
SIDE OF NE 207 STREET BETWEEN NE 29 AVENUE AND NE 30 AVENUE
WITHIN THE TC3, TOWN CENTER NEIGHBORHOOD DISTRICT IN THE CITY
OF AVENTURA PROVIDING FOR CONDITIONS OF APPROVAL; PROVIDING
FOR AN EFFECTIVE DATE.
Community Development Director Joanne Carr addressed the Commission and
entered the staff report into the record. Mayor Gottlieb opened the public
hearing. The following individual(s) addressed the Commission: Jeffrey Bercow,
Esq., 200 S. Biscayne Blvd., Architect Bernard Zyscovich, representing the
applicants; Elaine Adler, President, Aventura Marketing Council. There being no
further speakers, the public hearing was closed. A motion for approval was
offered by Commissioner Cohen, and seconded by Commissioner Stern. The
motion for approval passed unanimously by roll call vote and Resolution No.
2014-19 was adopted.
8. ORDINANCES: FIRST READING — PUBLIC INPUT: None.
9. ORDINANCES: SECOND READING/PUBLIC HEARING: Mr. Wolpin read the
following ordinance by title:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2013-04 WHICH ORDINANCE
ADOPTED A BUDGET FOR THE 2013/2014 FISCAL YEAR BY REVISING
THE 2013/2014 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS
OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS
OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
3
A motion for approval was offered by Commissioner Luz Weinberg and seconded
by Vice Mayor Joel. Mayor Gottlieb opened the public hearing. There being no
speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote and Ordinance No. 2014-06 was enacted.
10.RESOLUTIONS — PUBLIC HEARING: None.
11.REPORTS: As presented.
12.PUBLIC COMMENTS: Trevor Nesse, Dr. Michael Krop Senior High School liaison,
3758 NE 208 Street;
13.OTHER BUSINESS: None.
14.ADJOURNMENT: There being no further business to come before the Commission
at this time, after motion made, seconded and unanimously passed, the meeting
adjourned at 7:15 p.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
4
The Of MINUTES Aventura Government Center
} CITY COMMISSION 19200 W.Country Club Drive
April 17, 2014 9 a.m. Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan
Gottlieb at 9 a.m. Present were Commissioners Teri Holzberg, Michael Stern, Luz
Weinberg, Howard Weinberg, Vice Mayor Billy Joel, Mayor Gottlieb, City Manager Eric
M. Soroka, City Clerk Teresa M. Soroka and City Attorney David Wolpin.
Commissioner Enbar Cohen was absent due to illness. As a quorum was determined to
be present, the meeting commenced.
Representatives of FDOT and the South Florida RTA addressed the Commission
regarding the Tri-Rail Coastal Length.
2. RESOLUTIONS:
A. Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, SUPPORTING THE TRI-RAIL COASTAL LINK
(TRCL) COMMUTER RAIL SERVICE AND A COMMITMENT TO WORK
WITH REPRESENTATIVES OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION AND THE SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY TO DEVELOP A COST EFFECTIVE
SYSTEM WITH A SOUND FINANCIAL PLAN FOR PROVIDING FOR
CAPITAL AND OPERATING COSTS FOR THE RAILROAD SERVICE;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Luz Weinberg and seconded
by Vice Mayor Joel. The motion passed unanimously by roll call vote and
Resolution No. 2014-20 was adopted.
B. Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE AND OTHERWISE ENTER INTO THAT CERTAIN
COLLECTIVELY BARGAINED CONTRACT ATTACHED HERETO BY
AND BETWEEN THE CITY OF AVENTURA AND THE DADE COUNTY
POLICE BENEVOLENT ASSOCIATION, WHICH CONTRACT SHALL
BE EFFECTIVE UPON SIGNATURE BY THE CITY MANAGER AND
THE DADE COUNTY POLICE BENEVOLENT ASSOCIATION;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
A motion for approval was offered by Vice Mayor Joel and seconded by
Commissioner Holzberg. The motion passed unanimously by roll call vote and
Resolution No. 2014-21 was adopted.
3. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS: ORDINANCES — FIRST
READING — PUBLIC INPUT:
A. Mr. Wolpin read the following ordinance by title:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2014/15 (JULY 1 — JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING
FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING
FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Stern and seconded by
Commissioner Howard Weinberg. There was no public input. The motion for
approval passed unanimously by roll call vote.
B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2013-05, WHICH
ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND
CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL FOR FISCAL YEAR 2013/2014 (JULY 1 — JUNE 30) BY
REVISING THE 2013/2014 FISCAL YEAR BUDGET DOCUMENT AS
OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT
THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE.
A motion for approval was offered by Commissioner Holzberg and seconded by
Vice Mayor Joel. There was no public input. The motion for approval passed
unanimously by roll call vote.
2
4. MOTION TO APPROVE CITY MANAGER'S PERFORMANCE EVALUATION
AS OUTLINED ON EXHIBIT "A": A motion to approve the City Manager's
Performance Evaluation as presented was offered by Vice Mayor Joel, seconded
by Commissioner Luz Weinberg and unanimously passed.
Mr. Wolpin requested and received approval to schedule potential future executive
sessions as needed with reference to the Williams Island Property Owners
Association vs. Cohen.
5. ADJOURNMENT: There being no further business to come before the Commission
at this time, after motion made, seconded and unanimously passed, the meeting
adjourned at 9:46 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
3
The City d MINUTES
Atli= CITY COMMISSION Aventura Government Center
WORKSHOP MEETING 19200 W.Country Club Drive
April 17, 2014 Aventura, Florida 33180
CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan
Gottlieb at 9:46 a.m. immediately following the 9 a.m. Commission meeting. Present
were Commissioners Teri Holzberg, Michael Stern, Luz Weinberg, Howard Weinberg,
Vice Mayor Billy Joel, Mayor Gottlieb, City Manager Eric M. Soroka, City Clerk Teresa
M. Soroka and City Attorney David Wolpin. Commissioner Cohen was absent due to
illness. As a quorum was determined to be present, the meeting commenced. (Item 2
addressed first)
2. MAST ACADEMY UPDATE: (City Manager): Mr. Soroka provided an update on
the information obtained to date regarding this matter.
CITY MANAGER SUMMARY: Consensus not to participate.
1. CITY CLERK SELECTION PROCESS: (City Clerk) Mrs. Soroka presented a job
application and proposed process for filling the vacancy in the City Clerk office due
to her retirement.
CITY MANAGER SUMMARY: Consensus to proceed as presented.
Commissioner Luz Weinberg requested support of Bi-Partisan Legislation to
Modernize the Voting Rights Act. Consensus to address resolution in the form as
prepared by the NALEO at the May meeting.
3. ADJOURNMENT: There being no further business to come before the Commission
at this time, the meeting adjourned at 10:26 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
RESOLUTION NO. 2014- AGENDA ITEM 5-B
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA IN SUPPORT OF BI-
PARTISAN LEGISLATION TO MODERNIZE THE VOTING
RIGHTS ACT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the right to vote is a fundamental right of United States citizens and
is the most important of civic rights and obligations; and
WHEREAS, the election of representatives who voice the concerns of the public
ensures a responsive and accountable government; and
WHEREAS, the failure of eligible Americans to vote jeopardizes the strength and
vitality of our country's democracy; and
WHEREAS, the Fifteenth Amendment to the United States Constitution ensures
that the right of citizens of the United States to vote is not denied on account of race or
color, and grants Congress the authority to protect the right to vote; and
WHEREAS, Congress has exercised this authority by passing the Voting Rights
Act of 1965, landmark legislation that seeks to abolish discriminatory procedures and
barriers that disenfranchise minority voters; and
WHEREAS, Congress has, time and again, reaffirmed the need for protection
against abuses that might curtail the right to vote by renewing the Voting Rights Act of
1965; and
WHEREAS, the Voting Rights Act's highly effective preclearance procedures
have been suspended as a result of the Supreme Court's decision in Shelby County v.
Holder; and
Resolution No. 2014-
Page 2
WHEREAS, the Shelby County decision has greatly diminished the ability of the
federal government to protect equal access to the ballot box; and
WHEREAS, voter discrimination based on race, ethnicity, and language minority
status is not a thing of the past but a current reality and continues to persist in the State
of Florida today.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby supports bi-partisan legislation to
modernize the Voting Rights Act and urges Congress to enact legislation in order to
preserve integrity, equality and fairness in elections in 2014 and beyond.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put
to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Commissioner Howard Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No. 2014-_
Page 3
PASSED AND ADOPTED this 6th day of May, 2014.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, C. . anag-r
/
DATE: April 24, 2014
SUBJECT: Resolution Declaring Equi• ent S rplus
May 6, 2014 Commission Meeting Agenda Item 5-G
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain property as surplus to the needs of the Police Department.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY
AS SURPLUS TO THE NEEDS OF THE CITY;
DESCRIBING THE MANNER OF DISPOSAL;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon
being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Commissioner Howard Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No. 2014-_
Page 2
PASSED AND ADOPTED this 6th day of May, 2014.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
INFORMATION TECHNOLOGY DEPARTMENT
MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: Karen J. Lanke, Information Technology Director
DATE: April 24, 2014
SUBJECT: Surplus Computer Equipment
I am requesting that the computer equipment listed on the attached spreadsheet be
declared surplus property as the equipment no longer meets the needs of the City.
Please let me know if you have any questions regarding this request.
Attachment
City of Aventura
Computer Equipment Inventory
Exhibit A
Asset
Tag Brand Model Qty Serial Number Type
APS Back-Ups Pro 700 2 UPS
APS Bads-Ups RS800 6 UPS
APS Smart-UPS 1500 1 AS0327211443 UPS
Avaya 96500 1 09N548207009 Phone
Dell 1504FP 1 MX05R1084760535EDX71 Monitor
Dell 1504FP. 1 KR-03X966-47602-2C2-0155 Monitor
Dell 1704FPTt 1 CN-0Y4299-71618-5CK-CQH5 Monitor
Dell 1704FPVt 1 CN-0K5516-71618-4B8-AACR Monitor
Dell 1707FPt 1 CN-0CC280-71618-082-85L3 Monitor
Dell 1708FPTt 1 CN-0PM372-72872-771-2501 Monitor
Dell Latitiude 6400 1 71 L6WK1 Laptop
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Dell Lalitiude 6410 1 JWP4SM1 Laptop
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Dell Optiplex 745 1 8QZSRD1 Desktop
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Fujitsu fi-4340C 1 713804 Scanner
HP OfficeJet 6000 1 MY97H2JOGB Printer
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Page 1 of 1 4/24/2014
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, •F . ager
DATE: April 29, 2014
SUBJECT: Disbursement of Police Forfeiture Funds
May 6, 2014 City Commission Meeting Agenda Item .5-D
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend funds
from the Federal Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $58,000 for special tactical vehicle
and prisoner restraint equipment from the Federal Police Forfeiture Funds in
accordance with the City Manager's memorandum."
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01843-14
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE ORANDUM
TO: Eric M. •lee, C ,/= • r
FROM: - n Steinberg, Or ief of - • ice
DATE: 29 April 2014
SUBJECT: Use of Forfeiture Funds
The Federal Equitable Sharing Agreement (FESA), Section VIII allows for the use of
federally forfeited funds for law enforcement. Section IX, A9 of the Federal Equitable
Sharing agreement requires that the funds be expended only upon request of the Chief
of Police to the governing body of the municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of
Special Tactical Vehicle $50,000
Prisoner restraint equipment $8,000
Total Expenditure Request $58,000
Summary
Special Tactical Vehicle—This will be an unmarked SW issued to an active member
of the SWAT team so he can respond promptly to calls that may necessitate to the use
of*pedal equipment depending on the tactical situation. This vehicle will be equipped
with special lockers to hold the equipment securely In compliance with existing
regulations.
I am asking that the Commission approve forfeiture funds can be expended up to
$50,000 toward this vehicle and equipment
Prisoner restraint equipment — This is equipment that is used to secure unruly
persons that have been taken into custody for crimes or other masons. This equipment
secures the person in a web based restraint. Once restrained the person cannot hurt
themselves or others; however, they can be attended to by Fire Rescue personnel for
any medical needs if required. This purchase will allow for each patrol Sergeant to have
a restraint web device in their vehicle while working.
I am asking that the Commission approve forfeiture funds can be expended up to
$8,000 toward this equipment.
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Ci an. •er
BY: Robert M. Sherman, Director of k om unity Services
DATE: April 30, 2014
SUBJECT: Bid No. 14-04-18-2 Electrical Maintenance Services
May 6, 2014 City Commission Meeting Agenda Item 5E.
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding Bid No. 14-
04-18-2 Electrical Maintenance Services to the lowest responsible and responsive bidders,
Universal Electric, Inc. and 0 and J Electric at the unit prices as contained in Exhibit "A" and in
accordance with the City Engineer's attached recommendation.
Background
In accordance with the City's Purchasing Ordinance, bids for this maintenance contract were
solicited, advertised and opened on April 18, 2014.
The bid requested hourly rates for licensed electricians, electrician's helpers, and equipment, and
for "Project Rates"that were defined as hourly rates (including labor and equipment) for the routine
repair of street lights, bollards and ground lighting.
Universal Electric, Inc. and 0 and J Electric have provided the lowest combined unit pricing for
labor and equipment rates and have provided the lowest unit pricing for the project services
request by the City. Our consulting engineers spoke with representatives from several public
clients regarding the qualifications and past performance under similar contracts and both
companies received positive comments.
All work will be subject to the review and inspection of the City Electrical Inspector. This contract
is for a one year period, with a one year extension, at the City's sole discretion.
Please feel free to contact the City Manager if you have any questions.
RMS/gf
Attachments
RMS14011
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 14-04-18-2, ELECTRICAL
MAINTENANCE SERVICES TO UNIVERSAL ELECTRIC OF
FLORIDA, INC. AND 0 AND J ELECTRIC AT THE INDIVIDUAL
BID PRICES CONTAINED IN EXHIBIT "A" ATTACHED;
AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION
TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING
FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR
SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 14-04-18-2, ELECTRICAL
MAINTENANCE SERVICES; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Universal Electric of Florida, Inc. and 0
and J Electric have submitted the lowest responsible and responsive bids for said
project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidders;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Resolution No.2014-
Page 2
Section 1: That bid/contract for BID NO. 14-04-18-2, ELECTRICAL
MAINTENANCE SERVICES is hereby awarded to Universal Electric of Florida, Inc. and
0 and J Electric at the individual bid prices contained in Exhibit "A" attached.
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements and said parties shall execute said
prepared contracts on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item Nos. 001-5001-539-4301, 001-5001-539-4311, and 001-5001-
539-4640.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon
being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez-Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No.2014-
Page 3
PASSED AND ADOPTED this 6th day of May, 2014.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Exhibit "A"
MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES, INC.
Date: April 29, 2014
To: Robert Sherman, CPRP, City of Aventura- Director, Community Services Department
From: Adolfo A. Gonzalez, PE, LEED AP, Consulting Engineer AAG
Reference: Bid Evaluation for Bid#14-04-18-2
Electrical Maintenance Services
At your request, we reviewed the bids submitted for the Electrical Maintenance Services
contract. Please refer to the enclosed evaluation performed by Hillers Electrical Engineering
regarding the evaluation and reference checks. It is my opinion that Universal Electric of
Florida, Inc., 0 and J Electric, and Horsepower Electric are responsible and responsive
bidders.
If the City desires to hire two contractors as in previous years, we recommend Universal
Electric of Florida, Inc. and 0 and J Electric since their rates are comparable. We also
recommend hiring Horsepower Electric if the City desires to have three contractors available
on an as-needed basis.
If you have any questions or require any additional information, please call.
Enclosure: April 28, 2014 letter from Hillers Electrical Engineering
cc: James Kappes, HEE
Exhibit "A"
H E E
IIILLEk.'- ELE'TRJt'1 L EVGLNEERLVG,
April 28, 2014
Adolfo Gonzalez, P.E.
Project Manager
Craven Thompson and Associates, Inc.
3563 NW 53 Street
Fort Lauderdale, Florida 33309
Subject: City of Aventura—BID #14-04-18-2
Evaluation Letter
Dear Mr. Gonzalez:
As requested, Hillers Electrical Engineering has evaluated the bid proposals and references. In
reviewing the Bid Tabulations, it was observed that Universal Electric of Florida, Inc. and 0 and J
Electric had a very similar pricing structure for Labor rates. On the other hand,the rates for
Horsepower Electric were double those of the other two bidders. The Equipment rates for Universal
Electric were the least followed by 0 and J Electric and then Horsepower Electric who were
substantially higher.
The references for each bidder were contacted and were asked five questions. The results of the
questionnaire are attached. Over-all,the responses for all three bidders were positive.
If you should have any further questions,please do not hesitate to contact me.
Sincerely,
Hillers ectrical Engineeri Inc.
fr(/
es W. Kappes, P.E.
561-451-9165 x230
'_':3'_'5i L.tal (. I;Uil(I i Suit (' IUO, li(ic•a Nato!), Florida :)61 - 1 51 -91G. Fax: 561 - I5I - IRf1(
Exhibit "A"
Universal Electric
City of Hollywood Ben FDOT Town of Palm Beach
Schneider Frank Natel Mark Loree
Reliable? Yes No response Yes _
Professional? Yes No response Yes
Negatives? None with their services No response None
Use again? Absolutely No response Currently using them
Over-all Opinion? Their Field Forman is No response Over-all they are very
great. No hassles. satisfied
0&1 Electric
Florida Dept of Health Miami Shores Village Juan
Raymond Tilghan Paulino
Reliable? Yes Yes,very
Professional? Yes Yes
Negatives? Charge for estimate None
Use again? If stopped charging for Still using them
estimate
Very quick response time.
Over-all Opinion? Good work&prices Good company to work
with
Horsepower Electric
Broward County FDOT Miami Dade County Julio
Manuel Fontan Farhan Esmailzadeh Navarro
Reliable? Yes Yes No reponse
Professional? Yes Yes No reponse
Negatives? None None No reponse
Currently using.They are
Use again? the contractor awarded Currently use them
the the current contract
No reponse
Over-all Opinion?
Pleased with the services No headaches, perform
they provide work according to specs No reponse
CITY OF AVENTURA Exhibit "A"
BID TABULATION
BID 014-04-78-2
ELECTRICAL MAINTENANCE SERVICES
Bid Opening After 2:00pm on Friday,April 18,2014
Universal Electric of
Florida,Inc Horsepower Electric 0 and J Electric
Category Regular Overtime Regular O erTime Regular Overtime
Hours Rate }tours Rate Horns Rate
Latror Rates:Titles
Licensed Electrician $ 43.60 $ 58.00 $ 80.00 S 30.00 S 35.00 S 52.30
Electricians Hell,.r S 28.30 $ 39.10 50.00 :, 50.00 S 26.50 S 39.75
Faainment Rates:
Bucket Truck S 35.50 5 33.50 S 70.00 5 70.00 $ 85.00 5 125.50
Crane S 55.30 S 34.10 S 155.00 S 155.00 $ 75.00 S 112.50
Scis<,r Truck S 35.50 S 35.50 5 40.0 t 40.00 S 65.00 S 97.50
Proiert Rates:
Repair Street Libthts,Including but not limited to,equipment,operator(s), $ 107.40 S 132.60 S 200.00 S 200.00 S 85.00 $ 127.50
Electrician&Electricians Helpber(s)
Repair Ground Level Bollard Lights,Including but not limii..J tr $ 71.90 S 97-10 5 _k^.0.' S 2bJ.00 S 35.0•' S 127.50
equipment,oneratort.),':lectrician&Electricians Heipherfs)
Offers listed from the vendors herein are the only offers received timely as of the above opening date
and time.NI other offers submitted in response to this solicitation,if any,are hereby rejected as late.
_
Indra K Sarju -
Purchasing Agent
•
•
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City anag r
DATE: April 30, 2014
SUBJECT: Resolution Authorizing Executio ntergovernmental Agency
Agreement Between the City and County Relating to the Installation
Of Pedestrian Crossing Signs on Country Club Drive
May 6, 2014 Commission Meeting Agenda Item s-F
RECOMMENDATION
It is recommended that the City Commission approve the attached Resolution
authorizing the execution of the attached Intergovernmental Agency Agreement with the
County authorizing the installation of in-street pedestrian crossing signs at crosswalks
along Country Club Drive.
BACKGROUND
As previously reported to the City Commission, the Administration has been working
with our Traffic Engineer and Consulting City Engineer to improve the safety of
pedestrians using the crosswalks around Country Club Drive.
Under County Code, all traffic control and traffic engineering services are under the
exclusive jurisdiction of the County. The attached Agreement allows the City to install
traffic calming devices that include in-street pedestrian crossing signs at the following
approved locations along Country Club Drive:
• Fairmont Turnberry Isle Crossing near 19801 West Country Club Drive
• Coronado Crossing near 20441 NE 30th Avenue
• El Dorado Crossing near 3625 North Country Club Drive
• The Landmark Crossing near 21091 East Country Club Drive
• The Yacht Club at Aventura Crossing near 19655 East Country Club Drive
The Agreement also provides that the City is responsible for purchasing and
maintaining the signs.
Memo to City Commission
Page 2
In our efforts to foster a pedestrian-friendly City and improve safety, it is recommended
that the City Commission approve the attached Agreement.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CCO1844-14
INTERGOVERMENTAL AGENCY AGREEMENT
TO PERFORM TRAFFIC ENGINEERING FUNCTIONS
THIS INTERGOVERNMENTAL AGENCY AGREEMENT TO PERFORM TRAFFIC
ENGINEERING FUNCTIONS (AGREEMENT), made and entered into this day of
, 2014, by and between the CITY OF AVENTURA, FLORIDA, a municipal
corporation of the STATE OF FLORIDA, hereinafter referred to as the CITY, and MIAMI-DADE
COUNTY(COUNTY), a political subdivision of the STATE OF FLORIDA, MIAMI-DADE County.
WITNESSETH
WHEREAS, pursuant to Section 2-96.1 of the Miami-Dade County Code, all traffic control
and traffic engineering services in Miami-Dade County are under the exclusive jurisdiction of the
COUNTY; and
WHEREAS,the CITY desires to assume the installation and maintenance responsibilities of
certain traffic engineering functions pertaining to its local municipal streets only; and
WHEREAS, the COUNTY has determined that the CITY is both equipped and able to
perform the traffic engineering functions as herein specified on its local streets; and
WHEREAS the CITY has, by proper resolution attached hereto and by reference made a
part hereof, authorized its officer(s) to enter into this AGREEMENT.
NOW THEREFORE, the CITY and the COUNTY agree as follows:
1. The recitals set forth above are incorporated herein by reference.
2. The CITY will only install and maintain the following designated types of traffic control
devices and only on those local municipal streets operated and maintained by the CITY within its
boundaries:
In-street Pedestrian Crossing Sign R1-6a (3 each) between the through lanes at the
following locations on Country Club Drive:
• Fairmont Turnberry Isle Crossing near 19801 West Country Club Drive
• Coronado Crossing near 20441 NE 30th Avenue
• El Dorado Crossing near 3625 North Country Club Drive
• The Landmark Crossing near 21091 East Country Club Drive
• The Yacht Club at Aventura Crossing near 19655 East Country Club Drive
Traffic calming devices may be installed on local municipal streets only after an appropriate traffic
engineering study has been performed and sealed and signed plans have been submitted to the
Public Works and Waste Management Department of the COUNTY for its review and approval.
3. The CITY shall attach a decal to the back of the sign panels indicating ownership and
date of installation.
4. The CITY assumes sole and complete responsibility for the maintenance of all such
signs that are installed by the CITY within its boundaries.
5. The CITY assumes sole and complete liability for any accidents and/or injuries which
may or are alleged to occur or arise out of the installation, operation or maintenance of said traffic
control devices, and hereby indemnifies and saves harmless the COUNTY from any and all claims
of negligence as a result of the installation, operation or maintenance of said signs.
6. All traffic control signs installed by the CITY in accordance with this AGREEMENT
shall conform to the applicable requirements established by the following publications:
Florida Department of Transportation's Standard Specifications for Road and
Bridge Construction.
Manual on Uniform Traffic Control Devices for Streets and Highways, U.S.
Department of Transportation Federal Highway Administration (ANSI D6.1e-
1989), including latest revisions.
2
Standard Highway Signs, U.S. Department of Transportation, Federal Highway
Administration.
Miami-Dade County Public Works Manual(available from the Public Works and
Waste Management Department, Reproduction Services, 111 NW 1 Street,
Suite 1604, Miami, FL 33128)
7. For installation of traffic control devices,the CITY shall hire a COUNTY licensed
contractor or perform the work in-house by the CITY Public Works crew.
8. Should the CITY install street name signs at the same site where a stop-top
street name exists, then the CITY shall utilize the other corners of the intersection.
Subsequently, the CITY, shall remove the COUNTY'S stop-top street name signs by an
approved sign contractor.All signs and hardware removed shall be dismantled and returned to
the Traffic Signals and Signs Division of the COUNTY'S Public Works and Waste Management
Department.
9. The CITY shall be responsible for keeping records of any and all installations
and repairs, and furnishing pertinent documents as and when said records may be requested.
10. Failure to carry out any of the duties and responsibilities assumed herein by
the CITY may result in termination of this AGREEMENT,at the sole discretion of the COUNTY.
3
IN WITNESS WHEREOF, the CITY and the COUNTY have set their hands the day and year
above written.
Attest: MIAMI-DADE COUNTY
HARVEY RUVIN, CLERK By:
Deputy Mayor
By:
County Deputy Clerk
Approved as to form and legal sufficiency:
Assistant County Attorney
Attest: CITY OF
By: By:
City Clerk City Manager
Approved as to form and legal sufficiency:
City Attorney
4
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AND OTHERWISE ENTER INTO
THAT CERTAIN INTERGOVERNMENTAL AGENCY
AGREEMENT, ATTACHED HERETO, BY AND BETWEEN
THE CITY OF AVENTURA AND MIAMI-DADE COUNTY, A
POLITICAL SUBDIVISION OF THE STATE OF FLORIDA,
TO PERFORM TRAFFIC ENGINEERING FUNCTIONS
SPECIFICALLY RELATING TO THE INSTALLATION OF
PEDESTRIAN CROSSING SIGNS ON COUNTRY CLUB
DRIVE; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute and otherwise enter into
that certain Intergovernmental Agency agreement, attached hereto, by and between the
City of Aventura and Miami-Dade County, a political subdivision of the State of Florida,
to perform traffic engineering functions specifically relating to the installation of
pedestrian crossing signs on Country Club Drive.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to effectuate the execution of the Agreement described in
Section 1 above and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a
vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Commissioner Howard Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No. 2014-_
Page 2
PASSED AND ADOPTED this 6th day of May, 2014.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
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AVENTURA
Charter School Budget
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AVENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 188TH Street
Aventura, Florida 33180
Telephone: 305-466-1499
Fax: 305-466-1339
Website: www.aventuracharter.org
Board of Directors
Mayor Susan Gottlieb
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
City Manager
Eric M. Soroka, ICMA-CM
Principal
Julie Alm
Assistant Principals
Leslie Lee
Jorge Paz
Administrative and Educational Services Provided by:
(Iry Charter Schools USA
CITY OF AVENTURA
CHARTER SCHOOL FUND
FISCAL YEAR 2014/15
TABLE OF CONTENTS
TOPIC PAGE NO.
CITY MANAGER'S BUDGET MESSAGE 1
BUDGET PROCESS 9
BUDGET DEVELOPMENT GUIDELINES 10
VISION STATEMENT 13
PHILOSOPHY AND ESSENTIAL ELEMENTS 13
CURRICULUM 13
PERFORMANCE CRITERIA 15
BUDGET CATEGORY SUMMARY 18
DEPARTMENT DESCRIPTION AND ORGANIZATION CHART 19
REVENUE PROJECTIONS 20
ACTIVITIES
Expenditures:
K-3 Basic 21
4-8 Basic 22
Exceptional Student Program 23
Substitute Teachers 24
Instructional Media Services 25
School Administration 26
Pupil Transit Services 27
Operation of Plant 28
Child Care Supervision 29
Capital Outlay 30
ADOPTING ORDINANCE 31
t City of
��t�M Aventura
� r r
�' '
Government Center
19200 Went Country Club Driwe
Aventura,Florida 33180
Office of the City Manager
April 2014
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2014/15 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Budget for the Charter School Fund for the fiscal year beginning July
2014, for your review and consideration. This budget document represents the 12th year of
operation of the Aventura City of Excellence School. Our goal in the development and
preparation of a realistic balanced budget was to provide the funding levels to maintain the
quality education services for our students.
Budget Format
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami-Dade County, Florida and utilizes the school system's account codes as well.
The proposed budget was prepared with input from the school's administrative staff and
Charter Schools USA (CSUSA).
Significant Factors Affecting Budget Preparation
The 2014/15 school year represents the 12th year of operations of the school. Our past has
shown that we can continue to operate a high performing school providing quality education for
our students, within the school-based revenues. We have also been fortunate to have a strong
business community and involved parents that participate in fund-raising activities for school
improvements.
Based on proposals submitted at the State level the FTE revenues are conservatively
expected to increase by 2%. The school will continue to increase enrollment by 12 students
this upcoming year. The school's capacity enrollment will increase from 996 to 1,008 students
for the 2014/15 school year.
City of Aventura Page 1 Charter School Fund Budget
itow The following items represents important highlights:
• Teacher salary increases will reflect a step increase based on the revised pay
plan. In addition, it continues the policy of rewarding returning teachers with a
service award based on years of service. The pay plan continues to exceed
Miami-Dade County Schools' current plan.
• An Instructional Technology Teacher has been added to oversee the account
management of all web- based instructional tools, all mobile laptop and IPad
carts. This position will provide support to teachers related to the effective use of
technology in the classroom. This support would include modeling teaching
strategies and integrated unit planning. The staff member will be responsible for
developing and implementing a Science, Technology, Engineering, Arts and
Math (STEAM) elective course for middle school students.
• Funds have been budgeted to provide for computer replacements and expanding
the use of laptops in the classroom.
• Revenue in the amount of $100,000 from the Intersection Safety Camera
Program is included to assist in funding the contingency line item in the budget.
The overall budget increased by 3.2% or $252,274, largely due to the addition of one new
position, health insurance and employee salary increases. The budget includes funding for
lease payments to the Debt Service Fund to pay annual costs associated with the long term
debt borrowed for the construction of the elementary school wing. It is important that we
continue to maximize the school dollars as much as possible and maintain efficient use of
budgeted funds
Summary of All Budgetary Funds
The total proposed budget for 2014/15, including all operating and capital outlay, is
$8,165,683. The majority of the budget is Personnel Services at $5,548,296. Operating
expenditures total $1,939,387. Other Uses expenditures, which primarily represent lease
payments to the Debt Service Fund to cover school construction debt payments and a
contingency, account total $536,000. Capital Outlay expenditures are $142,000. The following
chart shows a comparison of the department's budgets for the past two years. Total costs
increased by 3.2%.
Other Uses Capital Outlay
6% / 2%
' =Y
City of Aventura Page 2 Charter School Fund Budget
i„
Budget Category Summary
Increase
2013/14 2014/15 (Decrease) % Change
Revenues
State Shared Revenues $ 6,880,340 $ 7,132,697 $ 252,357 3.7%
Charges for Services 186,100 231,100 45,000 24.2%
Misc. Income 542,000 601,000 59,000 10.9%
Other Non-Revenues 304,969 200,886 (104,083) -34.1%
Total Revenues $7,913,409 $ 8,165,683 $ 252,274 3.2%
Expenditures
K-3 Basic $ 2,099,677 $ 2,181,488 $ 81,811 3.9%
4-8 Basic 2,569,078 2,693,184 124,106 4.8%
Exceptional Student Program 225,029 231,338 6,309 2.8%
Substitute Teachers 84,516 85,757 1,241 1.5%
Instruct Media Services 66,493 67,860 1,367 2.1%
School Administration 812,701 835,422 22,721 2.8%
Pupil Transit Services 184,000 184,000 - 0.0%
Operation of Plant 1,572,551 1,558,634 (13,917) -0.9%
Child Care Supervision 138,864 186,000 47,136 33.9%
Capital Outlay 160,500 142,000 (18,500) -11.5%
Total Expenditures $ 7,913,409 $ 8,165,683 $ 252,274 3.2%
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School. The fund accounts for operating and capital revenues, expenditures and
capital outlay.
State Shared Charter School Fund Budget Revenues
Revenues
87.3%
Charges for
Services
2.8%
,,;d` Misc. Income
7.4%
Other Non-
Revenues
Le 2.5%
City of Aventura Page 3 Charter School Fund Budget
Charter School Fund Budget Expenditures
Exceptional
Substitute
Student Program Teachers Instruct Media
3% 1% Services
1%
Pupil Transit
Services
°` 2%
Ham:
.t x
4h}�
Child Care
Supervision
Capital Outlay 2%
2%
Goals
The 2014/15 school year represents the 12th year of operations for ACES. This past year a
great deal of time and effort was expended on professional development and curriculum
alignment based on Florida's State Standards formally referred to as Common Core,
increasing parental involvement, intramural and competitive sport programs and identifying
and working with at—risk students. This year we will maintain and expand all our present
academic programs with an emphasis on professional development and implementation
related to the Florida State Standards.
ACES will enrich a child's learning and social atmosphere through:
• Whole Child Approach - Emphasis will be placed on the "whole child" to ensure that
academic rigor coexists with social responsibility.
• Character Education — Implement and expand ACES award winning and nationally
recognized program that encourages our students, families and communities to "live"
their values. Programs include parent and community workshops and the infusion of
character education across the curriculum.
• Challenging Curriculum — Offer high school level courses in the areas of Math, Science
and Foreign Language.
• Curriculum Alignment — Increase academic rigor through the alignment of ACES writing
and math programs kindergarten through eighth grade.
• Differentiation of instruction — Provide specialized programs for at-risk learners, on-level
learners and gifted students.
• Technology Rich Environment — Engage students through the use of computer labs,
computers, Smart Boards, document readers, projectors in classrooms, instructional
software and online programs. All students will have the opportunity to participate in
City of Aventura Page 4 Charter School Fund Budget
instructional programs featuring iPads with wireless connectivity. ACES will pilot a
laptop classroom designed to increase achievement and engagement of at-risk readers
in grades six to eighth.
• Extended School Day Programs/Activities — Offer a variety of opportunities including
Before Care and After Care, Sports Study, several Dance programs, French Classes,
Chess Club, Science Tutorial, Writing Tutorial, Reading and Math Computerized
Program, Java Programming, Test Taking Strategies and Saturday School.
• Field Trips — Experience hands-on content, living history, ecological studies, guest
authors and a variety of culturally rich opportunities through a combination of on
campus and off campus field trips.
• School-Wide Events — Organize various events such as Career Day, Red Ribbon Week,
Peace Day and Field Day.
• Career Awareness and Entrepreneurship — Register all eighth grade students in a
comprehensive course that will allow them to begin career planning and develop and
implement a small business. Also integrate a variety of learning experiences focused on
integrating Science, Technology, Engineering and Math (STEM).
• Competitive Athletics — Compete at the middle school level in the Florida High School
Athletic League. The school fields a boys and girls team for both basketball and soccer.
Offerings also include a competitive flag football team and a competitive volleyball team.
• Intramural Athletics — Afford students at the middle school level opportunities to play
intramural basketball, and volleyball. All students have an opportunity to participate in
after school tennis.
• Family Events — Make available various events that include Meet and Greet, Open
• House, Kindergarten Kickoff, Student of the Month, Book Fair, Winter Showcase
Graduation Ceremonies, Talent Showcase and Quarterly Principal's Honor Roll
Breakfasts.
• Parent Education — Execute FCAT reading, math, writing and science nights that
present parents with information related to state standards and accountability testing.
Monthly parent workshops related to social, emotional and physical wellbeing of
children and families.
• Transportation — Provide students living further than 2 miles from the school and no
further than 3.5 miles bus service. Currently four buses provide transportation for
approximately 400 students.
• Safe School Campus — Employ a full-time certified police officer to the school that
serves as a School Resource Officer. Traditional security methods including cameras
are in place.
Revenues
The revenues, available for allocation in the 2014/15 Fiscal Year, are anticipated to be
$8,165,683. This is an increase of $252,274 or 3.2% compared to the prior year. The majority
of the increase is associated with increased FTE funding from the State budget and expanded
after school programs.
State Shared Revenues — The amount projected for Florida Education Finance Program
revenues is $6,348,297 and is based on $6,298 per student after the deductions for the
Lipv transportation reimbursement component and the 2% held back by the School Board for
administrative costs. The revenues for next year have been estimated to increase by 2%
City of Aventura Page 5 Charter School Fund Budget
based on anticipated actions taken by the State Legislature. School lunch reimbursement
revenues are estimated to be $71,000. The transportation reimbursement amount is $1 15,000
and is based on 305 students requiring bus service. Capital Outlay revenue is estimated to be
$500,000.
Charges for Services — The amount projected for reimbursement from the food service vendor
is projected to be $6,100. After School Program includes revenues derived from fees charged
for After School Programs and is estimated to be $225,000.
Miscellaneous Income — The total amount is $601,000. This includes revenues from the Clear
Channel agreement for proceeds from the billboard advertising, field trips/special programs
revenues and fundraising activities. This is offset by specific expenditures in the budget.
Other Non-Revenues — This represents a $100,000 transfer from the General Fund for
revenues from the City's Intersection Safety Camera Program and anticipated fund balance
amounts from the prior year's budget.
Expenditures
The estimated 2014/15 expenditures contained within this budget total $8,165,683 and are
balanced with the projected revenues.
Personnel Services
Personnel Services are budgeted at $5,548,296 or 68% of the budget. Personnel Services
reflects funding to increase teacher salaries to reflect a step increase based on the new pay
plan. In addition returning teachers will be rewarded with a service award based on years of
service. The pay plan will continue to exceed Miami-Dade County Schools. The total number
of employees is 92 full-time and 9 part-time. Six part-time positions were eliminated when the
After-School Programs were outsourced to a private company. Included in the full-time
positions are 80 instructional staff members and a Computer Network/Technician. All
employees except the Principal, 2 Assistant Principals and Janitor are under contract with
CSUSA.
The budget includes adding one Instructional Technology Teacher. This position will be
responsible for overseeing the management of all web- based instructional tools, provide
support to teachers related to the effective use of technology in the classroom for developing
and implementing a Science, Technology, Engineering, Arts and Math elective course for
middle school students.
Full - Time Staff Comparison
92 .+'' 91 91
�; ..._ 90_:::...
90 '
88
86
86J`
oi
Low 82 .fi
2010/11 2011/12 2012/13 2013/14 2014/15
City of Aventura Page 6 Charter School Fund Budget
The following outlines the staffing level detail comparisons to the prior fiscal year:
2013/14 2014/15
Job Class Full Time Part Time Full Time Part Time
Teacher 31.00 - 31.00 -
Para-Professionals - 7.00 - 7.00
Reading Specialist 1.00 1.00
Instructional Counselor 1.00 1.00
Assistant Principal 1.00 1.00
Aide 1.00 1.00
Teacher 41.00 - 42.00 -
Assistant Principal 1.00 1.00
Communications Specialist 1.00 - 1.00
Teacher 2.00 - 2.00 -
Dean of Student Services 1.00 1.00
Substitute Teacher 1.00 - 1.00 -
Media Specialist 1.00 1.00 1.00 1.00
Principal 1.00 - 1.00 -
Dean of Academics 1.00 1.00
Business Manager 1.00 - 1.00 -
itillir Administrative Secretary 1.00 1.00
-
Receptionist 2.00 - 2.00 -
Registrar/Compliance 1.00 1.00
Computer Network/Tech 1.00 1.00
Janitor 1.00 1.00
P/T After School Counselor I 5.00 -
P/T After School Counselor II 1.00 -
Operating Expenses
The expenditures for operating expenses are $1,939,387, which represents 24% of the budget.
This is $68,760 more than the prior year largely due to outsourcing the After School Programs.
The major expenses are as follows:
• CSUSA education/administrative fee - $280,000
• Building maintenance contract - $225,000
• Field Trips and School Events - $215,000
• Transportation services contract - $184,000
• Textbooks - $156,000
• Other materials and supplies - $148,500
Ilki low • After School Programs -$148,000
City of Aventura Page 7 Charter School Fund Budget
• Electricity - $145,000
Nape • Repairs and Maintenance - $91,500
• Office Equipment Leases - $28,000
Other Uses
Other Uses expenditures total $536,000 primarily represent lease payments to the Debt
Service Fund to cover the elementary school wing construction debt payments. Other
expenditures include a contingency account and costs associated with utilizing the Arts &
Cultural Center.
Capital Outlay
A total of $142,000 has been budgeted for capital outlay to replace computers and servers,
upgrade network switches and routers, replace AV equipment and smartboards, modernize the
phone system and expand the mobile classroom.
Summary
I am pleased to submit the detailed budget contained herein. The budget document and its
related funding levels represent the City's continued commitment to providing a school of
excellence for our community.
The budget contains funding levels to address the following key objectives:
Lir • Hiring and retaining administrators and teachers who are well prepared for creating life-
long learners in their students as well as acting as role models in their own quest for
knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
• Putting into place a strong accountability system that will hold everyone at ACES
responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared for,
respected, and contributing members of ACES.
• A low staff-pupil ratio in order to enhance the development of the individual strengths of
each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent-teacher relationship.
• Maximizing the use of technology embedded in classroom instruction as well as in a lab
setting.
The preparation and formulation of this document could not have been accomplished without
the assistance and dedicated efforts of the School's Administration. All questions relating to
the budget should be referred to my attention.
Respectfully submitted,
{ Eric M. S oka
City Manager
City of Aventura Page 8 Charter School Fund Budget
I
BUDGET PROCESS
Budget Preparation/Development
1. January: Meetings are held with the Principal, school staff and City Manager to develop
Goals and to discuss issues that may impact the budget for the upcoming school year.
2. February: Preliminary Revenue projections and forecasts are developed by the City
Manager. The following steps are followed to project revenues:
• Forecast student enrollment
• The State's Florida Education Finance Program (FEFP) per student allocation is
projected by the State and provided to the charter school.
• Capital Outlay funding is determined by the State based on available funding.
3. March: Personnel needs are developed based on input from the Principal and staff. The
following steps are utilized to forecast personnel:
• Review existing staffing requirements to ensure adequate coverage for student
needs and new programs.
• Review salary structure to ensure competitiveness with the school district.
• Benefits calculations such as Workers' Compensation, Life Insurance, Health
Insurance, and Pension are provided by CSUSA and developed for each qualifying
employee.
4. April: Individual expenditure line items are developed by the City Manager based on
input from the Principal and historical data. A draft of the budget document is prepared
by the City Manager. The draft is reviewed by the Principal and the Finance
Department.
5. April/May: The budget is reviewed by the School Advisory Committee. The City
Manager submits budget to the City Commission who act as the Board of Directors for
the School.
6. June: The budget is loaded into the accounting system.
7. July: Budget goes into effect.
Budget Adoption
The Charter School budget is approved via Ordinance at two public meetings scheduled for
May and June conducted by the City Commission. The adopted budget is integrated into the
accounting software system effective July 1st.
Budget Control/Monitoring
Funds appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of the
City shall be expended in accordance with the appropriations provided in the Budget and shall
constitute an appropriation of the amounts specified therein. Supplemental appropriations or the
reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City
Charter.
The Budget establishes a limitation on expenditures by department total. Said limitation requires
that the total sum allocated to the Charter School department for operating and capital expenses
may not be increased or decreased without specific authorization by a duly-enacted Ordinance
affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from
City of Aventura Page 9 Charter School Fund Budget
one individual line item account to another, so long as the line item accounts are within the same
department and fund.
The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However,
the City Manager may amend said authorized budgeted positions in order to address the
operating needs of the department so long as sufficient budgeted funds are available. The
budget is monitored on a monthly basis to track variances between actual and budgeted
amounts. Significant variances are investigated and monitored for corrective action. Quarterly
review meetings are held with the Principal and City Manager. Encumbrances do not constitute
expenditures or liabilities in the current year, but instead are defined as commitments related
to unperformed contracts for goods or services, which are only reported in governmental
funds.
Budget Amendment
Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the
City Manager determines that the department total will exceed its original appropriation, the City
Manager is authorized to prepare such Ordinances for consideration by the City Commission as
may be necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized in
the accounts and reported on the financial statements. Basis of accounting relates to the timing
of the measurements made, regardless of the measurement focus applied. The accrual basis of
accounting is followed for the proprietary fund types. The modified accrual basis of accounting is
followed in the governmental fund types and the expendable trust funds type. Under the modified
accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when
they are both measurable and available. Available means collectible within the current period or
soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the general
rule are principal and interest on general long-term debt which is recognized when due.
The Charter School Fund Budget applies all applicable GASB pronouncements as well as the
following pronouncements issued on or before November 30, 1989, unless those
pronouncements conflict with or contradict GASB pronouncements: Financial Accounting
Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB)
opinions and Accounting Research Bulletins (ARBs).
During June 1999, the Government Accounting Standards Board (GASB) issued Statement
No. 34. This statement established new accounting and financial reporting standards for state
and local governments. The Charter School Fund implemented the new financial reporting
requirements of GASB 34.
BUDGET DEVELOPMENT GUIDELINES
Financial Policies
The Charter School's financial policies, compiled below, set forth the basic framework for the
overall fiscal management of the school. Operating independently of changing circumstances
City of Aventura Page 10 Charter School Fund Budget
and conditions, these policies assist the decision-making process of the City Manager and
School's Administration. These policies provide guidelines for evaluating both current activities
and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the Charter School in the past and have helped maintain financial stability over the last
2 years. They are reviewed annually as a decision making tool and to ensure their continued
relevance in an ever-changing environment.
Operating Budget Policies
1 . The Charter School will maintain at a minimum, an accessible cash reserve equivalent to
four weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding revenue
source or the implementation of trade-offs of expenses or revenues at the same time. This
applies to personnel, equipment and any other peripheral expenses associated with the
service.
4. The Charter School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
5. The Charter School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The Charter School will develop a multi-year plan for capital improvement that is updated
annually with documentation of deviations from the plan.
2. The Charter School will maintain its physical assets at a level adequate to protect the
Schoo'ls capital investment and minimize future maintenance and replacement costs. The
budget will provide for the adequate maintenance and the orderly replacement of the capital
equipment from current revenues wherever possible.
3. The Charter School will provide sufficient funds to replace and upgrade equipment as well
as to take advantage of new technology thereby ensuring that employees have safe and
efficient tools to provide their service. It reflects a commitment to further automation and use of
available technology to improve productivity in the Charter School's work force. The objective
for upgrading and replacing equipment includes: (1) normal replacement as equipment
completes its useful life, (2) upgrades to new technology, and (3) additional equipment
necessary to service the needs of the Charter School.
4. The Charter School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a shelter
from short-run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a balanced
budget.
L
City of Aventura Page 11 Charter School Fund Budget
3. The School will review fees/charges annually and will design or modify revenue systems to
include provisions that automatically allow charges to grow at a rate that keeps pace with the
cost of providing the service.
Cash Managementllnvestment Policies
1. The School will deposit all funds received by 2:00 PM the next day.
2. Investment of School funds will emphasize safety of capital; liquidity of funds and investment
income.
3. The School will collect revenues aggressively, including any past due amounts owed.
Reserve Policies
1. The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and Financial Reporting Policies
1. An independent audit will be performed annually.
2. The Charter School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting
Standards Board (GASB).
Clow
City of Aventura Page 12 Charter School Fund Budget
AVENTURA CITY OF EXCELLENCE SCHOOL
VISION STATEMENT
To join with our community to become the premier charter school in the nation where
academic excellence coexists with the promotion of social responsibility grounded in an
atmosphere of human dignity.
AVENTURA CITY OF EXCELLENCE SCHOOL
PHILOSOPHY AND ESSENTIAL ELEMENTS
The Aventura City of Excellence School staff believes that we have a responsibility to create a
school climate that enables every individual to feel cared for, respected and to act as
contributing members of the school culture. All students can learn and will be encouraged to
strive for academic excellence and personal growth that will enable them to be productive and
active members of society. In the practical application of this philosophy, opportunities shall be
provided to:
1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our world
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices
4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of
teachers and their teaching through ongoing professional development
5. Provide each student with experiences to develop an awareness of good health habits
and attitudes for living by encouraging each student to perceive learning as a life-long
continuing process from pre-school through adulthood
6. Encourage, through educational reporting, city and district officials, the citizens of
Aventura, and the professional staff to support quality education in the school
7. Use assessment data to identify and track student achievement and learning goals
8. Develop school programs based on "best practices" to promote learning gains
9. Develop strong parent-teacher-student relationships
10.Provide a strong accountability system that holds everyone at the schoolhouse
responsible for maximizing learning opportunities
11.Provide a low student-teacher ratio in order to enhance the development of the
individual strengths of each student
12.Provide additional staff members for enrichment and remediation services
13.Develop in each student the ability to think critically, make inferences, apply knowledge
to new settings and use these skills to make wise choices
CURRICULUM
The ACES curriculum is connected to state and national content standards and the school's
goals for student learning are coordinated or integrated across different disciplines. The
curriculum's sequence is rational, with more complex ideas building on simpler ones,
respecting each student's developmental levels and prior learning. Teachers and students are
accountable for all state and local assessments in addition to internal formal and informal
assessments and observations.
City of Aventura Page 13 Charter School Fund Budget
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for
independent practice. ACES students have access to Internet-based instructional programs at
home and at school. Students in kindergarten through fifth grade utilize the ACES computer
lab weekly. Sixth grade students enroll in a nine-week technology course, with an emphasis on
computer programming. Seventh grade students are required to enroll in a year long Computer
Concepts courses designed to expose them to all facets of the technology available to them.
Eighth grade students take a year-long technology aided career awareness and
entrepreneurship course. Teachers utilize mobile !Pad labs regularly in the classroom.
ACES offers a variety of programs to meet the needs of all learners. The English Language
Learners (ELL) program is offered to students who are working toward English language
proficiency. Classroom teachers servicing ELL students have undergone special training
related to strategies that enhance language acquisition. The ACES ELL Coordinator
collaborates with classroom teachers related to instructional modifications that aide in content
comprehension.
Exceptional Education students are serviced within the general classroom, reducing social
stigmas and enhancing the continuity of instruction. The ESE teacher collaborates with
classroom teachers to ensure that "strategies for success" are implemented in all subject
areas.
Students with speech and language needs are serviced by a Speech and Language
Pathologist and students with occupational therapy needs are serviced by a specialist. These
programs are offered to students who qualify for services based on school district
requirements.
At-risk readers are targeted through a variety of intervention courses and strategies. ACES
Literacy Team teaches at-risk-readers in Kindergarten through eighth grade in small group
settings. This supplemental reading program provides intensive instruction using research
based programs such as Wonders, Read 180, Reading Plus and Success Maker. At-risk
readers in middle school have a two hour block of reading and language arts instruction in a
one to one computing environment.
ACES is focused on meeting the needs of all students. To this end, ACES offers a variety of
extended school day programs. These programs target specific student needs and are offered
both before and after school. These programs include small group writing instruction, focused
math tutorials, science study group and a Saturday reading program.
Gifted students in grades 1 and 2 receive "Gifted Instruction" in Language Arts and Reading
daily. Project-based applications encompassing the sciences, arts, math, and language allow
students an opportunity to combine their creativity and practical knowledge. Eligible students
in grades 3, 4, and 5 have an opportunity to enroll in a gifted Language Arts/Reading course
and a gifted Math course. Eligible students in middle school have an opportunity to enroll in
gifted courses.
ACES science laboratory program provides students with hands-on application of core
curriculum. Students in second through fifth grade visit the science lab weekly and students in
City of Aventura Page 14 Charter School Fund Budget
kindergarten and first grade conduct experiments within their classrooms. All middle school
students enroll in comprehensive science courses that emphasizes hands-on investigation.
ACES students are exposed to eco-literarcy through participation in our outdoor garden
project.
ACES Modern Language Program places emphasis on four basic components of language
acquisition (e.g., listening, speaking, reading and writing). Students build an understanding of
the relationship between perspectives and products of various cultures. Middle School students
are required to enroll in Spanish courses throughout their middle school career at ACES. The
elementary Spanish program is offered to all kindergarten through fifth grade students and
emphasizes cultures and conversational speaking.
ACES Middle School Program offers academic rigor in conjunction with an extraordinary
selection of extracurricular activities and elective programs. ACES students have the
opportunity to enroll in high school level Spanish, Physical Science, Biology, Algebra and
Geometry and to select one of five elective courses. Elective courses include Media
Production, Modern Dance, Art, Guitar, Team Sports and Drama. All middle school students
are invited to participate in after school teams including volleyball, basketball and tennis. ACES
also participates in the Independent Athletic League and offers competitive boys and girls
basketball and competitive boys and girls soccer, competitive girls volleyball and boys flag
football. These programs are funded through the school budget and offered at no cost to
students.
Elementary school students also enjoy a variety of special subject classes daily. These
programs include art, physical education, technology, media, Spanish and music. Each Friday
Elementary students participate in a club. Clubs vary from year to year based on student
interest. Currently ACES is offering the following clubs; Country Line Dancing, Baton, Board
Games, Latch Hook, Scrapbooking, Table Tennis, Jazz Dance, Middle Eastern Dance, Latin
Dance, Croquette, Origami, Yoga, Kickball, Soccer, Basketball and Healthy Eating/Gardening.
PERFORMANCE CRITERIA
1) Indicator: All students will maintain a portfolio demonstrating and charting improvement and
mastery of skills required at that grade level. This portfolio will be part of the Personal Learning
Plan (PLP) that is the compendium of parent, student and teacher conferences. Each PLP will
establish academic goals for each individual student in relation to his/her performance and
progress.
2008/09 Actual: Complete
2009/10 Actual: Complete
2010/11 Actual: Complete
2011/12 Actual: Complete
2012/13 Actual: Complete
2) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B".
2008/09 Actual: A
2009/10 Actual: A
2010/11 Actual: A
liaw 2011/12 Actual: A
2012/13 Actual: A
City of Aventura Page 15 Charter School Fund Budget
3) Indicator: Meet the requirements delineated in Florida State Board of Education Administrative
Rule 6A-1.09981, Implementation of Florida's System of School Improvement and Accountability,
as may be amended from time to time.
2008/09 Actual: Complete
2009/10 Actual: Complete
2010/11 Actual: Complete
2011/12 Actual: Complete
2012/13 Actual: Complete
4) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of the
year.
2008/09 Actual: 100%
2009/10 Actual: 100%
2010/11 Actual: 100%
2011/12 Actual: 100%
2012/13 Actual: 110%
5) Indicator: Number of students enrolled shall be 95% of the number allowed by the School
Charter.
2008/09 Actual: 100%
2009/10 Actual: 100%
2010/11 Actual: 100%
2011/12 Actual: 100%
2012/13 Actual: 100%
6) Indicator: The year-to-year retention rate shall be 90%.
2008/09 Actual: 98%
2009/10 Actual: 98%
2010/11 Actual: 98%
2011/12 Actual: 98%
2012/13 Actual: 98%
7) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to the
statement that "I would recommend the Charter School to a friend" is 90%.
2008/09 Actual: 99%
2009/10 Actual: 99%
2010/11 Actual: 99%
2011/12 Actual: 99%
2012/13 Actual: 99%
8) Indicator: The audits required by State Law and the Charter shall indicate that the financial
statements are presented fairly and that tests of compliance with laws and regulations and
consideration of the internal control over financial reporting disclose no instances of non-
compliance, nor any material weaknesses.
2008/09 Actual: All in compliance
2009/10 Actual: All in compliance
2010/11 Actual: All in compliance
2011/12 Actual: All in compliance
2012/13Actual: All in compliance
City of Aventura Page 16 Charter School Fund Budget
9) Indicator: Class size and student/classroom teacher ratios shall be maintained throughout the
school year at 18:1 for kindergarten through third grade and an average of 22:1 for all grades
fourth through eighth.
2008/09 Actual: All in compliance
2009/10 Actual: All in compliance
2010/11 Actual: All in compliance
2011/12 Actual: All in compliance
2012/13 Actual: All in compliance
10) Indicator: Reading - Percent of Students in the school on grade level and above in Reading.
This is based on the Sunshine State Standards and exhibited in proficiency on the Florida
Comprehensive Assessment Test (FCAT).
2008/09 Actual: 93%
2009/10 Actual: 92%
2010/11 Actual: 92%
2011/12 Actual: 88%
2012/13 Actual: 86%
11) Indicator: Math - Percent of Students in the school on grade level and above in Math. This is
based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive
Assessment Test (FCAT).
2008/09 Actual: 87%
2009/10 Actual: 85%
2010/11 Actual: 92%
2011/12 Actual: 88%
2012/13 Actual: 90%
12) Indicator: Writing - Percent of students in the school on grade level and above in Writing. This
is based on the Sunshine State Standards and exhibited in proficiency on the Florida
Comprehensive Assessment Test (FCAT).
2008/09 Actual: 92%
2009110 Actual: 87%
2010/11 Actual: 90%
2011/12 Actual: 94%
2012/13 Actual: 77%
13) Indicator: All Students will achieve high science standards as measured by Sunshine State
Standards Performance Standards.
2008/09 Actual: 73%
2009/10 Actual: 67%
2010/11 Actual: 76%
2011/12 Actual: 81%
2012/13 Actual: 85%
L
City of Aventura Page 17 Charter School Fund Budget
CITY OF AVENTURA
� t� #
, ' ' a BUDGET CATEGORY SUMMARY A
2014115(July 1 -June 30)
r
REVENUE PROJECTIONS
State Shared Revenues $ 6,535,538 $ 6,880,340 $ 3,384,662 $ 7,132,697
Charges for Services 220,001 186,100 146,459 231,100
Misc. Income 608,670 542,000 316,088 601,000
Other Non-Revenues 100,000 304,969 254,969 200,886
EXPENDITURES
K-3 Basic $ 1,931,018 $ 2,099,677 $ 864,261 $ 2,181,488
4-8 Basic 2,360,484 2,569,078 1,049,779 2,693,184
Exceptional Student Program 222,182 225,029 102,436 231,338
Substitute Teachers 190,798 84,516 80,347 85,757
Instruct Media Services 75,532 66,493 28,092 67,860
School Administration 881 ,632 812,701 429,647 835,422
Pupil Transit Services 182,580 184,000 110,160 184,000
Operation of Plant 1,471,869 1,572,551 721,387 1,558,634
Child Care Supervision 147,429 138,864 93,019 186,000
Capital Outlay 224,535 160,500 132,873 142,000
Revenues over(under) Expenditures $ (223,850) $ 0 $ 490,177 $ -
L
City of Aventura Page 18 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
DEPARTMENT DESCRIPTION
This department is responsible for the organization, operation and management of the City's charter
School. By focusing on low student teacher ratios, high academic standards and_ parental
participation, the school provides a first class learning environment for the City's children The school
operations are provided in conjunction with a service contract with Charter Schools USA.
2012/13 2013/14 2013/14 2014/15
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY RECAP BUDGET ACTUAL PROPOSAL
Personnel Services $ 5,059,425 $ 5,350,282 $ 2,173,709 $ 5,548,296
Operating Expenditures 1,958,213 1,870,627 1,078,410 1,939,387
Other Uses 445,886 532,000 227,009 536,000
Capital Outlay 224,535 160,500 132,873 142,000
Total $ 7,688,059 $ 7,913,409 $ 3,612,001 $ 8,165,683
Charter School Department
Organization Chart
City Manager
CSUSA School Advisory
Educational/ Committee
Administrative
Services
Principal
School Operations
City of Aventura Page 19 Charter School Fund Budget
CITY OF AVENTURA
nor r r _ `til%
REVENUE PROJECTIONS
2014/15
State Shared Revenues:
3359050 3261 School Lunch Reimbursement $ 68,670 $ 71,000 $ 29,807 $ 71,000
3359100 3310 Florida Education Finance Program 5,836,490 6,071,340 3,074,256 6,348,297
3359201 3361 A+Revenues 90,676 91,000 - 98,400
3359800 3354 Transportation 105,689 147,000 53,475 115,000
3359910 3391 Capital Outlay 434,013 500,000 227,124 500,000
Subtotal $ 6,535,538 $ 6,880,340 $ 3,384,662 $ 7,132,697
Charges for Services:
3478050 3450 Food Seance Fees $ - $ 6,100 $ - $ 6,100
3479050 3473 After School Programs 220,001 180,000 146,459 225,000
Subtotal $ 220,001 $ 186,100 $ 146,459 $ 231,100
Misc.Income:
3611000 3431 Interest Earnings $ 4,656 $ 9,000 $ 3,633 $ 9,000
3661900 3495 Misc. Revenues 147,405 150,000 49,533 150,000
3661910 3495 Sport Program Fundraising 6,425 3,000 3,975 7,000
3661955 3467 Field Trips/Special Programs 226,374 200,000 120,950 225,000
3692000 3469 Special events 31,099 30,000 37,115 50,000
3665000 3469 Other Private Source Revenue 192,711 150,000 100,882 160,000
Subtotal $ 608,670 $ 542,000 $ 316,088 $ 601,000
Other Non-Revenues:
3811039 3610 Transfers In $ 100,000 $ 100,000 $ 50,000 $ 100,000
3999000 3489 Beginning Surplus - 204,969 204,969 100,886
Subtotal $ 100,000 $ 304,969 $ 254,969 $ 200,886
City of Aventura Page 20 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
r
Personnel Services
1220 120 Teacher $ 1,278,182 $ 1,351,660 $ 539,832 $ 1,403,713
1230 130 Other Certified Instruction 150,856 171,043 79,883 173,341
Reading Specialist
Instructional Counselor
Assistant Principal
1250 150 Kindergarten Aides(P/T)7 119,918 97,299 50,879 97,618
Admin.Asst. -
1502 291 Bonuses 30,561 48,000 5,214 48,000
1503 291 Stipends - 22,475 - 31,050
2101 221 Social Security-matching 116,714 123,930 49,628 128,112
2201 211 Pension 7,380 11,664 4,004 12,074
2301 231 Health, Life& Disability Insurance 60,004 137,843 54,570 150,560
2302 232 Dental Insurance 39,261 13,952 2,544 13,952
2401 241 Workers'Compensation 13,379 12,312 613 12,728
2501 250 Unemployment Compensation 19,394 5,000 5,976 5,000
subtotal $ 1,835,649 $ 1,995,177 $ 793,143 $ 2,076,148
Operating Expenditures/Expenses
4001 330 Travel/Conferences/Training $ 295 $ 3,500 $ 2,459 $ 3,500
4101 Cell Phone 420 - 420 840
5290 590 Other Mat'I&Supply 38,569 35,000 24,360 35,000
5299 790 Miscellaneous Expense 1,376 4,500 1,073 4,500
5410 521 Memberships/Dues/Subscription - 1,500 - 1,500
5411 520 Textbooks 54,709 60,000 42,806 60,000
subtotal $ 95,369 $ 104,500 $ 71,118 $ 105,340
City of Aventura Page 21 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6002-669
4-8 Basic 5102
Personnel Services
1220 120 Teacher $ 1,786,237 $ 1,817,887 $ 710,667 $ 1,887,212
1230 130 Other Certified Instruction 72,098
Assistant Principal - 79,536 35,467 81,922
1250 150 Comm Spec/Instructional Asst. - 15,574 5,653 15,574
1502 291 Bonuses 37,653 60,000 6,004 60,000
1503 291 Stipends - 49,095 - 72,900
2101 221 Social Security-matching 139,206 146,344 54,898 151,830
2201 211 Pension 15,864 14,347 6,199 14,885
2301 231 Health, Life& Disability Insurance 71,245 168,265 86,846 188,046
2302 232 Dental Insurance 46,052 17,152 2,407 17,552
2401 241 Workers'Compensation 15,726 14,539 613 15,084
2501 250 Unemployment Compensation 21,262 5,000 4,635 5,000
subtotal $ 2,205,343 $ 2,387,739 $ 913,389 $ 2,510,005
Operating Expenditures/Expenses
4001 330 Travel/Conferences/Training $ 3,105 $ 4,500 $ 2,616 $ 4,500
4101 Cell Phone 420 - 420 840
5290 590 Other Mat'l& Supply 55,207 65,000 33,634 65,000
5299 790 Miscellaneous Expense 673 3,000 699 3,000
5410 521 Memberships/Dues/Subscription 49 839 - 839
5411 520 Textbooks 81,107 93,000 89,054 93,000
5901 791 Athletic Activities 14,580 15,000 9,967 16,000
subtotal $ 155,141 $ 181,339 $ 136,390 $ 183,179
Iv City of Aventura Page 22 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
Fq
Personnel Services
1220 120 Teacher $ 144,353 $ 89,134 $ 30,333 $ 89,709
1230 130 Other Certified Instruction
Dean of Student Services - 58,720 29,360 61,069
1502 291 Bonuses 2,099 5,000 158 5,000
2101 221 Social Security-matching 11,018 11,311 4,483 11,535
2201 211 Pension 141 1,109 60 1,131
2301 231 Health, Life& Disability Insurance 5,239 11,443 7,846 12,560
2302 232 Dental Insurance 2,980 1,200 315 1,200
2401 241 Workers'Compensation 1,225 1,124 - 1,146
2501 250 Unemployment Compensation 1,720 - 193 _
subtotal $ 168,775 $ 179,041 $ 72,748 $ 183,350
Operating Expenditures/Expenses
3190 310 Prof&Tech Services-SPED $ 43,436 $ 33,000 $ 23,690 $ 35,000
4001 330 TraveVConferences/Training 1,800 3,000 2,024 3,000
4420 590 Leasing Expense - 1,500 - 1,500
3290 590 Other Mall& Supply 7,440 6,000 3,275 6,000
5299 790 Miscellaneous Expense 731 1,500 699 1,500
5410 521 Memberships/Dues/Subscription - 988 - 988
subtotal $ 53,407 $ 45,988 $ 29,688 $ 47,988
L.
City of Aventura Page 23 Charter School Fund Budget
(mow CITY OF AVENTURA
CHARTER SCHOOL
2014115
BUDGETARY ACCOUNT SUMMARY
190-6004-569
Substitute Teachers 5901
Personnel Services
1220 120 Pool Sub $ 25,830 $ 26,523 $ 11,102 $ 27,318
1225 140 Teacher-PIT 140,572 46,000 58,314 46,000
1502 291 Bonuses 2,170 500 158 500
2101 221 Social Security-matching 12,780 5,548 5,295 5,609
2201 211 Pension 28 199 - 205
2301 231 Health, Life&Disability Insurance 2,306 3,796 3,821 4,168
2302 232 Dental Insurance 1,032 400 127 400
2401 241 Workers'Compensation 584 551 - 557
2501 250 Unemployment Compensation 5,496 1,000 1,530 1,000
L
L
City of Aventura Page 24 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instruct Media Services 6200
fir:
Personnel Services
1230 130 Media Specialist $ 58,533 $ 52,137 $ 23,894 $ 53,049
1502 291 Bonuses 1,339 2,500 - 2,500
2101 221 Social Security-matching 4,410 3,988 1,789 4,058
2201 211 Pension 389 314 - 321
2301 231 Health, Life& Disability Insurance 6,103 3,757 2,183 4,129
2302 232 Dental Insurance 2,893 400 104 400
2401 241 Workers'Compensation 501 396 - 403
2501 250 Unemployment Compensation 1,337 - 122 _
subtotal $ 75,505 $ 63,493 $ 28,092 $ 64,860
Operating Expenditures/Expenses
5411 520 Textbooks $ 27 $ 3,000 $ - $ 3,000
subtotal $ 27 $ 3,000 $ - $ 3,000
t- -;P-1 : 1 F : t;„ G - W of� - .}' '9:::b < �.
litior
City of Aventura Page 25 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6006-569
School Administration 7300
Personnel Services
1211 110 Administrators $ 198,692 $ 205,306 $ 100,301 $ 216,953
Dean of Academics
Principal
1260 160 Other Support Personnel 212,788 235,963 118,038 243,450
2 Receptionist
Administrative Secretary
Registrar/Compliance/ESE
Business Manager
Network/Comp Tech
1502 291 Bonuses 2,498 7,500 - 6,500
2101 221 Social Security-matching 28,949 33,758 14,948 35,221
2201 211 Pension 20,288 26,797 9,942 28,428
2301 231 Health, Life& Disability Insurance 25,110 35,072 19,750 37,339
2302 232 Dental Insurance 7,691 3,152 653 3,152
2401 241 Workers'Compensation 1,820 3,353 175 3,499
2501 251 Unemployment Compensation 2,963 2,000 808 2,000
subtotal $ 500,799 $ 552,901 $ 264,615 $ 576,542
Operating Expenditures/Expenses
4001 330 Travel/Conferences/Training $ 7,388 $ 10,000 $ 3,318 $ 10,000
4041 201 Automobile Allowance 5,400 5,400 2,700 5,400
4101 Telephone 700 1,400 242 480
4855 790 Field Trips/School Events 326,461 215,000 145,754 215,000
5290 590 Other Mat'I&Supply 39,917 25,000 12,331 25,000
5410 521 Memberships/Dues/Subscription 967 3,000 687 3,000
subtotal $ 380,833 $ 259,800 $ 165,032 $ 258,880
City of Aventura Page 26 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
,
Operating Expenditures/Expenses
3190 310 Prof&Tech Services $ 182,580 $ 184,000 $ 110,160 $ 184,000
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City of Aventura Page 27 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
Personnel Services 12000
1260 160 Other Support Personnel $ 29,722 $ 29,423 $ 13,363 $ 30,306
Janitor
2101 221 SocialSecurity-matching 2,158 2,251 1,000 2,318
2201 211 Pension 3,970 4,119 1,871 4,243
2301 231 Health, Life& Disability Insurance 13,954 14,135 4,598 14,137
2302 232 Dental Insurance 589 400 149 400
2401 241 Workers' Compensation 1,113 224 394 230
subtotal $ 51,506 $ 50,551 $ 21,375 $ 51,634
Operating Expenditures/Expenses
3148 312 Planning/Management Fee CSUSA $ 354,437 $ 279,000 $ 139,500 $ 280,000
3201 312 Accounting&Auditing Fees 11,160 15,000 12,400 15,000
3431 310 Contract-Food Services 69,162 64,000 36,320 69,000
4101 370 Communications 69,272 65,000 36,322 68,000
4301 430 Electricity 126,078 151,000 65,985 135,000
4320 380 Pub Ut Svc Othr Energy Sv 22,630 20,000 9,528 20,000
4440 360 Office Equip-Leasing Expense 4,834 28,000 12,508 28,000
4501 320 Insurance& Bond Premium 40,644 35,000 3,997 35,000
4620 350 Contract-Building Maintenance 143,555 217,000 97,233 217,000
4635 350 Repairs& Maintenance 129,849 84,000 58,492 84,000
5120 Computer Supplies/Software - 21,000 - 9,000
5290 590 Other Mat'I& Supply 2,856 10,000 718 10,000
5295 510 Cleaning/Janitorial Supplies - 1,000 - 1,000
subtotal $ 974,477 $ 990,000 $ 473,003 $ 971,000
Other Uses
5901 790 Contingency $ (808) $ 82,000 $ - $ 85,000
5905 790 AACC Expenses 2,694 6,000 5,009 7,000
9129 921 Lease Payments to City Debt Service 444,000 444,000 222,000 444,000
subtotal $ 445,886 $ 532,000 $ 227,009 $ 536,000
fir City of Aventura Page 28 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6009-569
Child Care Supervision 9102
Personnel Services
1260 160 Other Support Personnel $ 32,535 $ 32,805 $ - $ _
After School Counselor I
After School Counselor II
2101 221 Social Security-matching 2,050 2,510 - _
2401 241 Workers'Compensation 181 249 - _
2501 250 Unemployment Compensation 1,450 1,300 - _
subtotal $ 36,216 $ 36,864 $ - $ _
Operating Expenditures/Expenses
3113 310 Contract-Recreation Programs $ 76,020 $ 64,000 $ 73,920 $ 148,000
3201 312 Accounting&Auditing Fees 2,000 2,000 1,000 2,000
4301 430 Electricity 10,000 10,000 5,000 10,000
4501 320 Insurance&Bond Premium 3,000 3,000 1,500 3,000
4620 350 Contract-Building Maintenance 8,685 8,000 6,656 8,000
4635 350 Repairs&Maintenance 7,622 7,500 3,750 7,500
5290 590 Other Mat'I& Supply 5,846 7,500 1,193 7,500
subtotal $ 113,173 $ 102,000 $ 93,019 $ 186,000
as ;
City of Aventura Page 29 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6010-569
Capital Outlay 7400
Capital Outlay
6401 692 Computer Equipment>5000 $ 65,011 $ 40,000 $ 7,247 $ 45,000
6402 643 Computer Equipment<5000 74,335 120,500 125,626 97,000
6410 640 Furniture, Fixture& Equipment - - -
Upgrade Network Switches and Routers $ 10,000
Replace AV Equipment and/or Smartboards 20,000
Phone System Upgrade 15,000
Subtotal $ 45,000
Replace 85 Computers/Laptops $ 93,500
Replace Color Laser Printer 3,500
Subtotal $ 97,000
L
City of Aventura Page 30 Charter School Fund Budget
ORDINANCE NO. 2014-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING
AND CAPITAL BUDGET FOR THE AVENTURA CITY OF
EXCELLENCE SCHOOL FOR FISCAL YEAR 2014/15 (JULY 1 —
JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2014/2015 Operating and Capital Improvement Program Budget for
the Aventura City of Excellence School, a copy of said budget being attached hereto and made
a part hereof as specifically as if set forth at length' herein, be and the same is hereby
established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager in
accordance with the provisions of the City Charter and applicable law. Funds of the City shall be
expended in accordance with the appropriations provided in the Budget adopted by this
Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental
appropriations or the reduction of appropriations, if any, shall be made in accordance with Section
4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by
department total. Said limitation requires that the total sum allocated to the Charter School
department for operating and capital expenses may not be increased or decreased without
liow. specific authorization by a duly-enacted Resolution affecting such amendment or transfer.
City of Aventura Page 31 Charter School Fund Budget
Therefore, the City Manager may authorize transfers from one individual line item account to
another, so long as the line item accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all
authorized budgeted positions. However, the City Manager may amend said authorized budgeted
positions in order to address the operating needs of the department so long as sufficient
budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a
condition of acceptance any limitation regarding the use or expenditures of the monies received,
the funds so received need not be shown in the Operating Budget nor shall said budget be
subject to amendment of expenditures as a result of the receipt of said monies, but said monies
shall only be disbursed and applied toward the purposes for which the said funds were received.
To ensure the integrity of the Operating Budget, and the integrity of the monies received by the
City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be
segregated and accounted for based upon generally accepted accounting principles and where
appropriate, placed into separate and individual trust and/or escrow accounts from which any
money drawn may only be disbursed and applied within the limitations placed upon the Gift or
Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School Fund
Budget for the City of Aventura, if the City Manager determines that the Department Total will
exceed its original appropriation, the City Manager is hereby authorized and directed to prepare
such Resolutions as may be necessary and proper to modify any line item from the Budget
hereby.
City of Aventura Page 32 Charter School Fund Budget
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2014 shall lapse at
that time; and all capital outlay encumbrances and capital outlay expenditures not spent during
the fiscal year may be re-appropriated in the 2014/2015 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be severable
and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to
be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
City of Aventura Page 33 Charter School Fund Budget
ESTABLISHED 7003
or
,z , •
4YENTURA CI 1� o\
EEILENCE SCNOt
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City ■ nage
DATE: April 4, 2014
SUBJECT: Ordinance Amending 2013/14 Charte chool Fund Budget
1st Reading April 17, 2014 City Commission Meeting Agenda Item 3-B
2nd Reading May 6, 2014 City Commission Meeting Agenda Item $-g
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance
amending the 2013/14 Charter School Fund Budget. The total amount of the
amendment is $275,180.
BACKGROUND
The attached document has been prepared as a clean-up amendment prior to the end
of the fiscal year on June 30, 2014. The following is a summary of the amendments:
REVENUES
1. Recognizes $175,180 in unanticipated State revenue to fund the Teacher
Pay Increases included in the 2013/14 State Budget and approved by the
City Commission in September 2013.
2. Recognizes $100,000 as a transfer from the General Fund from the sale of
City property recently closed, as previously approved by the City
Commission.
EXPENDITURES
1. Provides $175,180 for Teacher Pay Increases as provided by the State's
Budget.
2. Provides $30,000 to replace air conditioning unit.
Memo to City Commission
Page 2
3. Provides $15,000 for security devices at the school.
4. Provides $50,000 to expedite the replacement of 60 outdated PCs.
5. Provides $5,000 to finalize the "Bring Your Own Devises" infrastructure.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01841-14
L
L
ORDINANCE NO. 2014-
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE
NO. 2013-05, WHICH ORDINANCE ADOPTED A
CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL FOR FISCAL YEAR 2013/2014 (JULY 1 — JUNE
30) BY REVISING THE 2013/2014 FISCAL YEAR BUDGET
DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
Le of the Aventura City of Excellence School and upon the recommendations of the City
Manager (and the concurrence of the Finance Director as to Accounting Principles), it is
deemed necessary to adjust, amend and implement the 2013/2014 Operating and
Capital Budget of the Aventura City of Excellence School as set forth in Exhibit "A"
attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2013-05, which Ordinance adopted a budget for the 2013/2014 fiscal
year for the Aventura City of Excellence School by revising the 2013/2014 budget as
Ordinance No. 2014-_
Page 2
set forth on the attached Exhibit "A", which exhibit is deemed incorporated by reference
as though set forth in full herein.
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Section 4. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved its
adoption on first reading. This motion was seconded by Commissioner and upon
being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
The foregoing Ordinance was offered by Commissioner , who moved its
adoption on second reading. This motion was seconded by Commissioner and
upon being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
2
Ordinance No. 2014-_
Page 3
PASSED AND ADOPTED on first reading this 17th day of April, 2014.
PASSED AND ADOPTED on second reading this 6th day of May, 2014.
SUSAN GOTTLIEB, MAYOR
TERESA M. SOROKA, MMC
CITY CLERK
L
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
3
EXHIBIT A
Budget Amendments
CHARTER SCHOOL FUND 190
CA BUNNY ,
Revamp
mp .riYo r.r
State Shared Revenues
3359100 Florida Education Finance Program 6,071,340 175,180 6,246,520
SUBTOTAL $6,071,340 $ 175,180 $ 6,246,520
Other Non-Revenues
3811001 Transfers In $ 100,000 $ 100,000 $ 200,000
SUBTOTAL $ 100,000 $ 100,000 $ 200,000
Total Amendments-Revenues 4::._. . :275,1
Expenditures
ISA
1220 Teacher $ 1,351,660 $ 73,760 $ 1,425,420
SUBTOTAL $ 1,351,660 $ 73,760 $ 1,425,420
4 to 8
1220 Teacher $ 1,817,887 $ 96,810 $ 1,914,697
SUBTOTAL $ 1,817,887 $ 96,810 $ 1,914,697
Exceptional Student Program
1220 Teacher $ 89,134 $ 4,610 $ 93,744
SUBTOTAL $ 89,134 $ 4,610 $ 93,744
Operation of Plant
5120 Computer Supplies/Software 21,000 $ 5,000 $ 26,000
SUBTOTAL $ 21,000 $ 5,000 $ 26,000
Capital Outlay
6402 Computer Equipment $ 120,500 $ 50,000 $ 170,500
6410 Furniture,Fixture &Equipment - 45,000 45,000
SUBTOTAL $ 120,500 $ 95,000 $ 170,500
..... ................
Total Amendments-Expenditures $... , ;i..2>!d,1
MIAMI DAILY BUSINESS REVIEW
.s .,s-- e1.o-
Published Daily except Saturday,Sunday and c,,``—---'
Legal Holidays
Miami,Miami-Dade County,Florida
STATE OF FLORIDA CITY OF AVENTURA
COUNTY OF MIAMI-DADE:
PUBLIC NOTICE OF
Before the undersigned authority personally appeared PROPOSED ORDINANCES
M.ZALDIVAR,who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business Tuesday, day Review f/k/a Miami Review,a daily(except Saturday,Sunday NOTICE IS HEREBY GIVEN that on Tuesda the 6th da of May,2014,
at a meeting of the City Commission of the City of Aventura to be held
and Legal Holidays)newspaper,published at Miami in Miami-Dade at 6 p.m. in the Commission Chamber in the Aventura Government
County, Florida;that the attached copy of advertisement, Center, 19200 West Country Club Drive, Aventura, Florida, the City
being a Legal Advertisement of Notice in the matter of Commission will consider the adoption of the following Ordinances on
second reading,entitled:
CITY OF AVENTURA AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
NOTICE OF PROPOSED ORDINANCES AVENTURA,FLORIDA,AMENDING ORDINANCE NO.2013-05,
WHICH ORDINANCE ADOPTED A CHARTER SCHOOL
OPERATING AND CAPITAL BUDGET FOR THE AVENTURA
in the R 2013/
t e XXXX Court, SCHOOL FOR FISCAL YEAR CITY OF EXCELLENCE SCH
was published in said newspaper in the issues of (JULY 1-JUNE 30)BY REVISING THE 2013/2014 FISCAL YEAR
BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A"
04/04/2014 ATTACHED HERETO;AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE;PROVIDING FOR AN EFFECTIVE DATE.
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
ADOPTING THE ATTACHED I CHARTER SCHOOL OPERATING
County, Florida and that the said newspaper has AND CAPITAL BUDGET FOR THE AVENTURA CITY OF
heretofore been continuously published in said Miami-Dade County, EXCELLENCE SCHOOL FOR FISCAL YEAR 2014/2015(JULY 1
Florida,each day(except Saturday,Sunday and Legal Holidays) -JUNE 30),PURSUANT TO SECTION 4.05 OF THE CITY CHAR-
and has been entered as second class mail matter at the post TER;AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED
office in Miami in said Miami-Dade County, Florida,for a BY THE BUDGET;PROVIDING FOR BUDGETARY CONTROL;
period of one year next preceding the first publication of the PROVIDING FOR PERSONNEL AUTHORIZATION;PROVIDING
attached copy of advertisement;and affiant further says that he or FOR GIFTS AND GRANTS;PROVIDING FOR AMENDMENTS;
PROVIDING FOR ENCUMBRANCES; PROVIDING FOR
she has neither u ,rebate,paid nor promised any person,the u corporation SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
any discount,rebate,commission or refund for the purpose
of securing this advertiseme t for publication in the said
newspaper. /041/ The proposed Ordinances may be inspected by the public at the Office
of the City Clerk, 19200 West Country Club Drive, Aventura, Florida.
Interested parties may appear at the Public Hearing and be heard with
respect to the proposed Ordinances.Any person wishing to address the
�' City Commission on any item at this Public Hearing may do so after the
Mayor opens the public hearing.
Sworn to and sub- •••d before me •• -
In accordance with the Americans with Disabilities Act of 1990, all
04 fir, oar , ,A.D. 201, persons who are disabled and who need special accommodations to
participate in this proceeding because of that disability should contact
the Office of the City Clerk,305-466-8901,not later than two business
*1 days prior to such proceedings.154*A" If a person decides to appeal any decision made by the City Commission
(SEAL) with respect to any matter considered at a meeting or hearing, that
person will need a record of the proceedings and,for such purpose,may
M.ZALDIVAR personally known to me need to ensure that a verbatim record of the proceedings is made,which
record includ es the testimony and evidence up on which the appeal
is to be based.
Teresa M.Soroka,MMC City Clerk
4/4 14-4-298/2261645M
,���"�P••,,,r B.THOMAS
Notary Public-State of Florida
My Comm.Expires Nov 2,2017 '
r, Commission di FF 034747
4 '•H P$$$$ Bonded Through National Notary Assn. 1