04-17-2014 Trk City mission City Manager
Susan Gottlieb,Mayor Eric M.Soroka,ICMA-CM
Aventura
Teri Cohen City a M.Tern HoIlzberg Teresa M.Soroka,MMC
Billy Joel
Michael Stern City Attorney
Howard Weinberg Weiss Serota Helfman
il411•t Luz Urbaez Weinberg Pastoriza Cole&Boniske
CITY COMMISSION MEETING
AGENDA
APRIL 17, 2014 - 9AM
Aventura Government Center
19200 West Country Club Drive
Aventura,Florida 33180
1. CALL TO ORDER\ROLL CALL
2. RESOLUTIONS:
A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, SUPPORTING THE TRI-RAIL COASTAL LINK (TRCL)
COMMUTER RAIL SERVICE AND A COMMITMENT TO WORK WITH
REPRESENTATIVES OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION AND THE SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY TO DEVELOP A COST EFFECTIVE
SYSTEM WITH A SOUND FINANCIAL PLAN FOR PROVIDING FOR
CAPITAL AND OPERATING COSTS FOR THE RAILROAD SERVICE;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND
OTHERWISE ENTER INTO THAT CERTAIN COLLECTIVELY BARGAINED
CONTRACT ATTACHED HERETO BY AND BETWEEN THE CITY OF
AVENTURA AND THE DADE COUNTY POLICE BENEVOLENT
ASSOCIATION, WHICH CONTRACT SHALL BE EFFECTIVE UPON
SIGNATURE BY THE CITY MANAGER AND THE DADE COUNTY POLICE
BENEVOLENT ASSOCIATION; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
3. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE
SCHOOL BOARD OF DIRECTORS: ORDINANCES—FIRST READING—PUBLIC INPUT:
A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR
2014/15 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY
THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES;
PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
April 17,2014
B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2013-5 WHICH ORDINANCE
ADOPTED A BUDGET FOR THE 2013/2014 FISCAL YEAR BY REVISING THE
2013/2014 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED
IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
4. MOTION TO APPROVE CITY MANAGER'S PERFORMANCE EVALUATION AS
OUTLINED ON EXHIBIT"A".
5. ADJOURNMENT.
This meeting is open to the public.In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and who need special accommodations to
participate in this meeting because of that disability should contact the Office of the City Clerk,305-466-8901,not later than two days prior to such proceeding. One or more
members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City
Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and,for such purpose,may need to ensure that a verbatim
record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City
Clerk,City of Aventura Government Center,19200 W.Country Club Drive,Aventura,Florida,33180. Anyone wishing to obtain a copy of any agenda item should contact the
City Clerk at 305-466-8901.
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CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Ci :nag-r
DATE: April 1, 2014
SUBJECT: Resolution Supporting the Tri-Rail Coastal Link Commuter
Rail Services
April 17, 2014 Commission Meeting Agenda Item c-A
RECOMMENDATION
It is recommended that the City Commission approve the attached Resolution
supporting the Tri-Rail Coastal Link (TRCL) Commuter Rail Services.
BACKGROUND
The Tri-Rail Coastal Link is a proposed 85 mile commuter rail corridor from Downtown
Miami to Jupiter with 20 to 25 new stations linking 28 cities. The City of Aventura will
be served by a station located west of the FEC railroad tracks. Representatives from
the (TRCL) track will be present at the meeting and provide an update on the project to
the City Commission.
EMS/act
Attachment
CC01842-14
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, SUPPORTING THE TRI-RAIL COASTAL
LINK (TRCL) COMMUTER RAIL SERVICE AND A COMMITMENT
TO WORK WITH REPRESENTATIVES OF THE FLORIDA
DEPARTMENT OF TRANSPORTATION AND THE SOUTH
FLORIDA REGIONAL TRANSPORTATION AUTHORITY TO
DEVELOP A COST EFFECTIVE SYSTEM WITH A SOUND
FINANCIAL PLAN FOR PROVIDING FOR CAPITAL AND
OPERATING COSTS FOR THE RAILROAD SERVICE;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The Florida East Coast (FEC) Railway historically operated passenger rail
service along Florida's east coast, and many South Florida municipalities developed around its
passenger stations; and
WHEREAS, large portions of the South Florida region's population and businesses are
concentrated within those municipalities where roadway traffic congestion is now degrading the
quality of their residents' lives and stifling the growth of trade and commerce; and
WHEREAS, commuter rail service would help mitigate the worsening traffic congestion,
improve air quality and reduce fuel consumption in an environmentally sustainable manner; and
WHEREAS, municipalities along the FEC rail corridor are actively redeveloping their
downtown centers which straddle the rail corridor and desire transit oriented development (TOD) ,
which generally accompanies rail stations; and
WHEREAS, commuter rail service would provide jobs, expand the tax base and increase
revenues to strengthen the local and regional economies while providing improved access to job
opportunities and greater mobility for the transit dependent members of the community.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF AVENTURA, FLORIDA:
Resolution No. 2014-_
Page 2
Section 1: Support .
A. That the City Commission of the City of Aventura, Florida, hereby supports the Tri-Rail
Coastal Link (TRCL) Commuter Rail Service and a commitment to work with
representatives of the Florida Department of Transportation and the South Florida Regional
Transportation Authority to develop a cost effective system with a sound financial plan for
providing for capital and operating costs for the railroad service.
B. That the City Commission understands that the Miami-Dade County funding participation
level will be determined by the Miami-Dade County Board of County Commissioners
(BCC) and that this project will ultimately move forward upon approval as a component of
the respective Cost Feasible Transportation Plans by the Miami-Dade, Broward, and Palm
Beach Metropolitan Planning Organizations.
Section 2: That the City Manager of the City of Aventura is hereby authorized to do all
things necessary to carry out the aims of this Resolution.
Section 3. That this Resolution shall become effective immediately upon its passage and
adoption by the City Commission.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote,the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No. 2014-_
Page 3
PASSED AND ADOPTED this 17th day of April, 2014.
Susan Gottlieb, Mayor
Attest:
Teresa M. Soroka, MMC
City Clerk
Approved as to Form and Legal Sufficiency:
City Attorney
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, C' an- .er
i
DATE: April 4, 2014
SUBJECT: Collective Bargaining Agre- - . Between the City and the Police
Benevolent Association
April 17, 2014 City Commission Meeting Agenda Item 02-
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
the City Manager to execute the subject document.
BACKGROUND
The City Administration and PBA finalized a Collective Bargaining Agreement. The
Agreement is for the period of October 1, 2013 to September 30, 2016. The
Agreement conforms to the parameters established by the City Commission.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01840-14
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AND OTHERWISE ENTER INTO
THAT CERTAIN COLLECTIVELY BARGAINED
CONTRACT ATTACHED HERETO BY AND BETWEEN
THE CITY OF AVENTURA AND THE DADE COUNTY
POLICE BENEVOLENT ASSOCIATION, WHICH
CONTRACT SHALL BE EFFECTIVE UPON SIGNATURE
BY THE CITY MANAGER AND THE DADE COUNTY
POLICE BENEVOLENT ASSOCIATION; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The Collectively Bargained Contract, attached hereto and
incorporated herein, is hereby accepted by the City Commission, and the City Manager
is hereby authorized on behalf of the City to execute and otherwise enter into said
Collective Bargaining Agreement by and between the City of Aventura and the Dade
County Police Benevolent Association.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to effectuate the execution of the Agreement described in
Section 1 above and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption with certain sections retroactive to October 1, 2013 and February 1, 2014 and
upon the execution of the Agreement by the City Manager and the Dade County Police
Benevolent Association representatives.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon
being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Commissioner Howard Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No. 2014-_
Page 2
PASSED AND ADOPTED this 17th day of April, 2014.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
AGREEMENT
BETWEEN
THE CITY OF AVENTURA, FLORIDA
AND
DADE COUNTY POLICE BENEVOLENT ASSOCIATION
October 1, 2013 to September 30, 2016
Table of Contents
Page Number
ARTICLE 1 Preamble 1
ARTICLE 2 Recognition 2
ARTICLE 3 Non-Discrimination 3
ARTICLE 4 Dues Deductions 4
ARTICLE 5 Management Rights 6
ARTICLE 6 PBA Business 8
ARTICLE 7 PBA Representation 9
ARTICLE 8 No Strike 11
ARTICLE 9 Legal Representation 13
ARTICLE 10 Salaries 14
ARTICLE 11 Severability Clause and Zipper Clause 17
ARTICLE 12 Rules, Directives and Personnel Policies 18
ARTICLE 13 Grievance Procedure 19
ARTICLE 14 Seniority 24
ARTICLE 15 Labor— Management Committee 26
ARTICLE 16 Workweek and Overtime 27
ARTICLE 17 Off-Duty Police Work 29
ARTICLE 18 Equipment and Maintenance 31
ARTICLE 19 Personnel Records 33
ARTICLE 20 Bereavement Leave 34
ARTICLE 21 Holiday Leave 35
ARTICLE 22 Personal Leave 36
ARTICLE 23 Training 37
ARTICLE 24 Transfers, Shift Change and Substitutions 38
ARTICLE 25 Group Insurance 39
ARTICLE 26 Promotion Procedures 40
ARTICLE 27 Probationary Employees 41
ARTICLE 28 Sick Leave 42
ARTICLE 29 Pension Plan 44
ARTICLE 30 Take Home Police Vehicle Policy 45
ARTICLE 31 Workers' Compensation Fraud 46
ARTICLE 32 Drug and Alcohol Testing 47
ARTICLE 33 Reopening of Negotiations 57
ARTICLE 34 Court Time 58
ARTICLE 35 Term of Agreement 59
EXHIBIT A Salary Plan 60
ARTICLE 1
Preamble
This Agreement is entered into this day of , 2014 by and
between the City of Aventura, a Florida Municipal Corporation, hereinafter
referred to as "THE CITY" or "CITY" or "EMPLOYER" and the Dade County
Police Benevolent Association hereinafter referred to as "PBA" or "Association".
WHEREAS, this Agreement reduces to writing the understandings of the
City and the PBA to comply with the requirements contained in Chapter 447,
Florida Statutes, as amended; and
WHEREAS, this Agreement is entered into to promote a harmonious
relationship between the City and the PBA and to encourage more effective
employee service in the public interest; and
WHEREAS, it is understood that the City is engaged in furnishing essential
public services which vitally affect the health, safety, comfort and general well being
of the public and the PBA recognizes the need to provide continuous and reliable
service to the public;
NOW THEREFORE, in consideration of the mutual covenants and
agreements herein contained, the parties agree as follows:
1
ARTICLE 2
Recognition
The City recognizes the PBA as the exclusive bargaining agent for the purpose of
collective bargaining with respect to wages, hours and other conditions of
employment for those employees included within the certified bargaining unit
described in PERC Certification No. 1237 (January 15, 1999).
Included: Sworn police personnel of the ranks of Police Officer and
Police Sergeant.
Excluded: All other Department employees.
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ARTICLE 3
Non-Discrimination
Section 1. The City and PBA agree not to discriminate against any
employee covered by this Agreement because of age, sex, marital status, race,
color, creed, national origin, religious affiliation, physical handicap or disability or
sexual orientation.
Section 2. The parties agree not to interfere with the rights of
employees to become members of PBA, or to refrain from such activities and that
there shall be no discrimination, interference, restraint or coercion by the parties
against any employee because of membership or non - membership.
3
ARTICLE 4
Dues Deductions
Section 1. PBA members may authorize payroll deductions for the
purpose of paying PBA dues. Any member of the PBA who has submitted a
properly executed dues deduction form to the City Manager or his or her designee
may have his or her membership dues in the PBA deducted from his or her wages.
No authorization shall be allowed for payment of initiation fees, assessments, or
fines. Payroll deductions shall be revocable at any time upon request by the
employee to the CITY and PBA in writing. The payroll deduction cancellation
shall be effective thirty (30) days after receipt of notice revocation.
Section 2. Dues deducted shall be transmitted to the PBA on a monthly
basis, accompanied by a list of those employee's names whose dues are
included.
Section 3. It shall be the responsibility of the PBA to notify the City
Manager or his designee, in writing of any change in the amount of dues to be
deducted at least thirty (30) days in advance of said change.
Section 4. The PBA shall indemnify, defend and hold the City harmless
against any and all claims, suits, orders, and judgments brought and issued against
the City as a result of any action taken or not taken by the City under the provisions
of this Article.
Section 5. The employee's earnings must be regularly sufficient, after
other legal and required deductions are made, to cover the amount of
appropriate PBA dues. When a member is in a non-pay status for an entire pay
period, dues deduction from future earnings may not be made to cover that pay
period. In the case of an employee who in non-pay status during only part of the
4
pay period, if available wages are not sufficient to cover the full dues deduction,
no deduction shall be made. In this connection all legally required deductions
have priority over dues.
5
ARTICLE 5
Management Rights
Section 1. The PBA recognizes the right of the City to operate, manage
and direct all affairs of all departments within the City, except as otherwise
expressly provided elsewhere in this Agreement, including the right:
(a) To exercise complete and unhampered control to manage, direct,
and totally supervise all employees of the City.
(b) To hire, promote, transfer, schedule, train, assign and retain
employees in positions with the City and to establish procedures therefor.
(c) To suspend, demote, discharge, lay off, or take other disciplinary
action for just cause against employees in accordance with this collective
bargaining Agreement, the City's Personnel Policies and Regulations,
procedures and departmental policies.
(d) To maintain the efficiency of the operations of the Police
Department.
(e) To determine the structure and organization of City government,
including the right to supervise, subcontract, expand, consolidate or merge any
department, and to alter, combine, eliminate, or reduce any division thereof.
(f) To determine the number of all employees who shall be employed
by the City, the job description, activities, assignments, and the number of hours
and shifts to be worked per week, including starting and quitting time of all
employees.
(g) To determine the number, types, and grades and salary structures
of positions or employees assigned to an organizational unit, department or
project, and the right to alter, combine, reduce, expand or cease any position.
(h) To set its own standards for services to be offered to the public.
6
(i) To determine the location, methods, means and personnel by
which operations are to be conducted.
(j) To determine what uniforms the employees are required to wear
while on duty.
(k) To set procedures and standards to evaluate City employees job
performance.
(I) To establish, change, or modify duties, tasks, responsibilities, or
requirements within job descriptions.
(m) To determine internal security practices.
(n) Introduce new or improved services, maintenance procedures,
materials, facilities and equipment, and to have complete authority to exercise
those rights and powers incidental thereto, including the right to make unilateral
changes when necessary.
(o) Control the use of equipment and property of the City.
(p) To formulate and implement department policy, procedures rules and
regulations.
Section 2. It is understood by the parties that every incidental duty
connected with operations enumerated in job descriptions is not always
specifically described and employees, at the discretion of the City, may be
required to perform duties not within their job description, but within the realm of
related duties.
Section 3. Any right, privilege, or function of the City, not specifically
released or modified by the City in this Agreement, shall remain with the City.
7
ARTICLE 6
PBA Business
Section 1. The City shall provide PBA with a bulletin board. A copy of
all notices or bulletins of the PBA that are to be posted shall be submitted to the
City Manager, or designee. There shall be no other general distribution or posting
by employees of pamphlets, advertising or political matter, notices, or any kind of
literature upon City property other than as herein provided. The bulletin boards
authorized by the City for use by PBA may be used by the PBA under the terms
of this Article, only for the purpose of posting the following notices and
announcements:
(a) Notices of PBA meetings;
(b) Notices of PBA elections;
(c) Notices of PBA appointment to office;
(d) Notices of PBA recreational and social affairs;
(e) Notices of Collective Bargaining Agreement ratification meetings; and
(f) Minutes of Association Meetings.
Official PBA representatives shall post all notices. Any intentional violation
of this provision by the PBA shall result in the privilege of such use of the bulletin
boards being withdrawn.
8
ARTICLE 7
PBA Representation
Section 1. Neither party in negotiations shall have any control over the
selections of the negotiating or bargaining representative of the other party. The
bargaining committee of the PBA shall not consist of more than four individuals,
at least one of whom must be a member of the Aventura bargaining Unit. No
more than two PBA bargaining unit representatives shall be released from duty
with pay for purposes of collective bargaining. The PBA will furnish the City with
a written list of the PBA bargaining committee, prior to the first bargaining
session, and will substitute changes thereto in writing to the City. The City agrees
to alter or flex the schedule of any PBA representative to allow the
representatives to attend bargaining sessions on duty regardless of shift, so long
as it does not create an overtime situation or cost to the City.
Section 2. PBA representatives shall be allowed to communicate official
PBA business to members prior to on-duty roll call.
Section 3. After securing permission from the Police Chief or his
designee, PBA representatives and agents may be permitted to discuss PBA
grievances with members during their duty hours provided such discussions shall
not interfere with the performance of the member's duties and service to the
community, as determined by the Police Chief.
Section 4. Special conferences on important matters will be arranged
as necessary between the officers of the PBA and the City Manager or Police
Chief upon the request of either party. PBA representatives shall be limited to not
more than two on-duty persons.
Section 5. The PBA agrees that there shall be no solicitation of City
employees for membership in the PBA, signing up of members, collection of
9
initiation fees, dues or assessments, meetings, distribution of PBA or affiliated
PBA literature or any other business activity of the PBA on City time and during
the working hours of City employees.
Section 6. Off-duty time spent on negotiations or grievances shall not
be deemed "hours worked" as defined by FLSA, nor shall such time be accrued
toward overtime in any employees work day or workweek.
Section 7. The City and the PBA agree that there will be no collective
bargaining negotiations attempted or entered into between any persons other
than the City Manager and/or his designee and designated representatives of the
Association. Any attempt to circumvent the proper bargaining process shall be
deemed grounds for either party to file an unfair labor practice and shall result in
appropriate charges being filed against the offending party.
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ARTICLE 8
No Strike
Section 1. "Strike" means the concerted failure to report for duty, the
concerted absence of employees from their positions, the concerted stoppage of
work, the concerted submission of resignations, the concerted abstinence in whole
or in part by any group of employees from the full and faithful performance of their
duties of employment with the City, participation in a deliberate and concerted
course of conduct which adversely affects the services of the City, picketing or
demonstrating in furtherance of a work stoppage, either during the term of or after
the expiration of a collective bargaining agreement.
Section 2. Neither the PBA, nor any of its officers, agents and members,
nor any employee organization members, covered by this Agreement, will instigate,
promote, sponsor, engage in, or condone any strike, sympathy strike, slowdown,
sick-out, concerted stoppage or work, illegal picketing, or any other interruption of
the operations of the City.
Section 3. Each employee who holds a position with the PBA occupies a
position of special trust and responsibility in maintaining and bring about
compliance with this Article and the strike prohibition in Section 447.505, Florida
Statutes and the Constitution of the State of Florida, Article 1, Section 6.
Accordingly, the PBA, its officers, stewards and other representatives agree that it
is their continuing obligation and responsibility to maintain compliance with this
Article and the law, including their responsibility to abide by the provisions of this
11
Article and the law by remaining at work during any interruption which may be
initiated by others; and their responsibility, in event of breach of this Article or the
law by other employees and upon the request of the City, to encourage and direct
employees violating this Article or the law to return to work, and to disavow the
strike publicly.
Section 4. Any or all employees who violate any provisions of the law
prohibiting strikes or of this Article may be dismissed or otherwise disciplined by the
City.
Section 5. The City agrees to adhere to the provisions of Chapter 447,
Florida Statutes, regarding the prohibition on lockouts.
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ARTICLE 9
Legal Representation
Section 1. Whenever a civil suit in tort is brought against an employee
for injuries or damages suffered as a result of any act, event, or omission of
action which is alleged to have occurred while the employee was on duty or
acting within the scope of his/her employment, the City will investigate the
circumstances to determine whether the employee acted in bad faith or with
malicious purpose or in a manner exhibiting wanton and willful disregard of
human rights, safety, or property.
Section 2. If the City determines that the employee did not act in bad
faith or with malicious purpose or in a manner exhibiting wanton and willful
disregard of human rights, safety or property, the City shall undertake the
defense of the employee as required by law. Said defense shall cease upon
judicial finding, or finding by the City, that the employee acted in bad faith or with
malicious purpose or in a manner exhibiting wanton and willful disregard of
human rights, safety, or property.
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ARTICLE 10
Salaries
Section 1. All police officers and sergeants employed by the City as of
the date of ratification of this Agreement shall receive a three and one half
percent (3.5%) cost of living increase beginning the first full pay period starting in
February 2014.
Section 2. All police officers and sergeants employed by the City on
October 1, 2015 shall receive a four percent (4%) cost of living increase
beginning the first full pay period starting in October 2015. Exhibit A to this
Agreement sets forth the salary plan for officers and sergeants resulting from the
foregoing cost of living increases.
Section 3.
(a) All employees covered by this Agreement, provided that they have
earned a quality point average on their evaluation of 3.5 or more shall be eligible
for a merit salary increase, (move to the next step in the pay plan) except as
provided in Section (b) herein, on the employee's anniversary date. The
anniversary date shall be defined as the employee's entrance date into his/her
present position. Any employee who fails to receive a quality point average of
3.5 or more shall be reevaluated in sixty days. If the employee then receives a
rating of 3.5 or more the employee shall receive his/her merit increases.
(b) Employees covered by this Agreement, who reach the maximum
step of their respective salary plans shall not be eligible for merit/step increases.
Section 4. Promotions In the event of a promotion, an employee will be
placed in the minimum pay step of his/her promoted position or the next highest
step which will be no less than a 5.0% increase, in his/her present salary
whichever affords the employee a higher increase.
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Section 5. Salary Ranges All employees covered by this Agreement,
hired after October 1, 2013, shall receive the minimum salary step, as outlined in
the Salary Schedule outlined herein for their appropriate position classification
upon his/her original appointment or based on their previous experience as a
police officer may be slotted in the pay plan as approved by the City Manager.
Section 6. Detectives An employee assigned as a Detective by the
Police chief shall receive a pay incentive of $50.00 per week. Employees serving
in a Detective capacity serve in said capacity at the pleasure of the Police Chief.
No grievance proceeding may be filed by an affected employee when said
employee's Detective capacity is terminated.
Section 7. Field Training Officer An employee assigned as a Field
Training Officer by the Police Chief shall receive a pay incentive of $40.00 per
week. Employees serving in a Field Training Officer capacity serve in said
capacity at the pleasure of the Police Chief. No employee grievance may be filed
by an affected employee when said employee's Field Training Officer capacity is
terminated.
Section 8. K-9 Officer and Swat Team An employee assigned as a K-9
Officer by the Police Chief shall receive a pay incentive of $40.00 per week. An
employee assigned as a member of the SWAT team by the Police Chief shall
receive a pay incentive of $20.00 per week. Employees serving in said capacity
serve at the pleasure of the Police Chief. No employee grievance may be filed by
an affected employee when said employee's capacity is terminated.
Section 9. Traffic Unit, SRO and Marine Patrol An employee assigned
to the traffic unit, SRO or Marine Patrol by the Police Chief shall receive a pay
incentive of $25.00 per week. Employees serving in said capacities shall service
15
at the pleasure of the Police Chief. No employee grievance may be filed by an
affected employee when said employee's capacity is terminated.
16
ARTICLE 11
Severability Clause And Zipper Clause
Section 1. Should any provision of this collective bargaining agreement,
or any part thereof, be rendered or declared invalid by reason of any existing or
subsequently enacted state or federal law, or by any decree of a court of
competent jurisdiction, all other articles and sections of this Agreement shall
remain in full force and effect for the duration of this Agreement. The parties
agree to immediately meet and confer concerning any invalidated provision(s).
Section 2. The parties acknowledge that during the negotiations which
resulted in this Agreement, each had the unlimited right and opportunity to make
demands and proposals with respect to any subject or matter not removed by law
from the area of collective bargaining and that the understanding and agreement
arrived at by the parties after the exercise of that right and opportunity are set forth
in this Agreement. Therefore, the City and the Union, for the life of this Agreement,
each voluntarily and unqualifiedly waives the right and each agrees that the other
shall not be obligated to bargain collectively with respect to any subject or matter
referred to or covered by this Agreement and with respect to any subject or matter
not specifically referred to or covered in this Agreement, even though such subject
or matter may not have been within the knowledge and-contemplation of either or
both of the parties at the time they negotiated or signed this Agreement. This
Agreement contains the entire Agreement of the parties on all matters relative to
wages, hours, terms and conditions of employment as well as all other matters,
which were or could have been negotiated prior to the execution of this
Agreement. This Section does not prohibit the parties from entering into
negotiations concerning the terms of a successor Agreement.
17
ARTICLE 12
Rules, Directives And Personnel Policies
Section 1. The parties agree that the City may promulgate Personnel
Policies, Administrative Policy Directives and Procedures (APDP) issued by the
City Manager and the General Orders issued by the Chief of Police and they
shall apply to all bargaining unit members. Any changes to the Personnel
Policies, Administrative Policy Directives and Procedures Manual and General
Orders shall be copied to the PBA.
Section 2. In the event of any conflict between the terms of this
Agreement, the APDP, Police Procedures, or the Personnel Policies, this collective
bargaining agreement shall supercede to the effect that the inconsistent terms and
conditions of this negotiated Agreement, if any, shall control.
Section 3. Existing employee benefits, attendance and leave and hiring
and employment practices contained in the Personnel Policies, the APDP and
Police Procedures and/or the General Orders are hereby incorporated herein and
shall apply to all bargaining unit members.
Section 4. The City shall provide a copy of Personnel Policies,
Administrative Policy Directives and Procedures (APDP) issued by the City
Manager, Procedural Directives issued by the Chief of Police and a Code of
Ordinances to the Association at no cost.
18
ARTICLE 13
Grievance Procedure
Section 1. In a mutual effort to provide harmonious working relations
between the parties to this Agreement, it is agreed to and understood by both
parties that there shall be a procedure for the resolution of grievances between the
parties arising from any alleged violation of the specific terms of this Agreement.
An aggrieved employee may elect to resolve his/her grievance through the
grievance procedure provided in this Agreement or through the City's Employee
Concern Procedure as set forth in Chapter 4 of the City's Personnel Policies.
However, only one of the above procedures may be used. Once a grievance is
filed under one of these procedures, all other appeal procedures are forfeited.
Grievances relating to alleged violations of the specific terms of this
Agreement filed in accordance with this Article shall be processed in the following
manner.
Section 2. Verbal Grievance
Step 1
Whenever an employee has a grievance, he should first present it verbally
to his immediate supervisor within ten (10) days of the event giving rise to the
grievance. It is the responsibility of the supervisor to attempt to arrange a
mutually satisfactory settlement of the grievance within seven (7) calender days
of the time when it was first presented to him, or failing in that, must within that
time advise the employee of his inability to do so. Such contact between the
employee and supervisor shall be on an informal basis.
Section 3. Formal Grievance Procedure
Step 2
19
If the aggrieved employee is not satisfied with Step 1 answer, he/she may,
within ten (10) calendar days following the day on which he/she received the
Step 1 answer, reduce the grievance to writing and submit it to the Shift Sergeant.
The grievance shall be signed by the employee and shall specify: (a) the date of the
alleged grievance; (b) the specific article or articles and section or sections of this
Agreement allegedly violated; (c) the facts pertaining to or giving rise to the alleged
grievance; and (d) the relief requested. The Shift Sergeant may informally meet
with the grievant to address the grievance. A PBA representative may be present
at the meeting upon the grievant's request. The Shift Sergeant shall reach a
decision and communicate in writing to the aggrieved employee and PBA within ten
(10) calendar days of receipt of the grievance.
Step 3
If the grievance is not resolved at Step 2, or if no written disposition is made
within the Step 2 time limits, he/she shall have the right to appeal the Step 2
decision to the Chief of Police or his/or her designee within seven (7) calendar days
of the due date of the Step 2 response. Such appeal must be accompanied by a
copy of the original written grievance, together with a signed request from the
employee requesting that the Step 2 decision be reversed or modified. The Chief
of Police or his/her designee may conduct a meeting with the grievant and his/her
PBA representative, if needed. The Chief of Police or his/or her designee shall,
within ten (10) calendar days after the presentation of the grievance (or such longer
period of time as is mutually agreed upon in writing), render his/her decision on the
grievance in writing to the aggrieved employee and PBA.
Step 4
If the grievance is not resolved at Step 3, or if no written disposition is made
within the Step 3 time limits, he/she shall have the right to appeal the Step 3
20
decision to the City Manager or his or her designee within seven (7) calendar days
of the date of the issuance of the Step 3 decision. Such appeal must be
accompanied by the filing of a copy of the original written grievance, together with a
request form signed by the employee requesting that the Step 3 decision be
reversed or modified. The City Manager or his/her designee shall conduct a
meeting with the grievant and his/her PBA representative, if needed. The City
Manager or his/her designee shall, within ten (10) calendar days (or such longer
period of time as is mutually agreed upon in writing), render his/her decision in
writing to the aggrieved employee and PBA.
Section 4. A grievance not advanced to the higher step within the time
limits provided shall be deemed permanently withdrawn as having been settled on
the basis of the decision most recently given. Failure on the part of the City to
answer within the time limits set forth in any step will entitle the employee to
proceed to the next step. The time periods contained herein may be mutually
waived or extended due to unforseen circumstances.
Section 5. Where a grievance is general in nature in that it applies to a
number of employees having the same issue to be decided, it shall be presented
directly to the Chief of Police or his/her designee at Step 3 of the grievance
procedure, within the time limit provided for the submission of the grievance in
Step 1, and signed by the aggrieved employees or the PBA representative on
their behalf.
Section 6. In the event a grievance relating to the interpretation of this
Agreement or relating to a discipline matter involving termination of employment,
demotions for non-probationary employees, or suspensions of two (2) days or
more, processed through the grievance procedure has not been resolved at Step 4,
the City or the PBA may submit the grievance to arbitration within ten (10) calendar
21
days after the City Manager (or a designee) renders a written decision on the
grievance, or the due date of that decision if no written decision is made. An
individual bargaining unit member may not proceed to arbitration without the
consent of the PBA. Matters relating to assignment, hiring, promotion, demotion of
probationary employees, suspensions less than two (2) days and other discipline
not involving a loss of pay shall not be subject to arbitration and the City Manager's
decision shall be final and binding. Grievance concerning suspensions of two (2) or
more days, demotions of non-probationary employees and terminations of
employment may be initiated in writing at Step 4, provided that they are filed with
the City Manager within ten (10) days of the date on which the employee is notified
of the discipline.
Section 7. The arbitrator may be any impartial person mutually agreed upon
by the parties. In the event the parties are unable to agree upon said impartial
arbitrator within ten (10) calendar days after the City or PBA request arbitration, the
parties shall jointly request a list of five (5) names from the Federal Mediation and
Conciliation Service. Within ten (10) calendar days of receipt of the list, the parties
shall alternately strike names, the City striking first. The remaining name shall act
as the Arbitrator.
Section 8. The City and the PBA shall mutually agree in writing as to the
statement of the grievance to be arbitrated prior to the arbitration hearing, and
the Arbitrator shall confine his/her decision to the particular grievance specified.
In the event the parties fail to agree on the statement of the grievance to be
submitted to the Arbitrator, the Arbitrator will confine his/her consideration and
determination to the written statement of the grievance and the response of the
other Party. Copies of any documentation provided to the Arbitrator by either
party shall be simultaneously provided to the other party.
22
Section 9. The Arbitrator shall have no authority to change, amend, add
to, subtract from, or otherwise alter or supplement this Agreement or any part
thereof or amendment thereto. The Arbitrator shall have no authority to consider
or rule upon any matter which is stated in this Agreement not to be subject to
arbitration. The Arbitrator may not issue declaratory or advisory opinions.
Section 10. Copies of the Arbitrator's decision shall be furnished to both
parties within thirty (30) days of the closing of the Arbitration hearing. The
Arbitrator's decision will be final and binding on the parties.
Section 11. Each party shall bear the expense of its own witnesses and of
its own representatives for the purposes of the arbitration hearing. The impartial
Arbitrator's fee and any related expenses including any cost involved in
requesting a panel of arbitrators, shall be paid by the non-prevailing party. The
hearing room, shall be supplied and designated by the City. Any person desiring
a transcript of the hearing shall bear the cost of such transcript, unless both
parties mutually agree to share such cost.
Section 12. Unless otherwise agreed to by both parties, grievances under
this Agreement shall be processed separately and individually. Accordingly, only
one (1) grievance shall be submitted to an Arbitrator for decision in any given
case. Settlement of grievances prior to the issuance of an arbitration award shall
not constitute a precedent or an admission that the Agreement has been violated.
23
ARTICLE 14
Seniority
Section 1. Seniority shall consist of continuous accumulated paid service
with the City. Seniority shall be computed from the date of appointment within a
particular job classification or rank. Seniority shall accumulate during absence
because of illness, injury, vacation, military leave, or other authorized leave.
Section 2. Seniority shall govern the following matters:
(a) Vacations for each calendar year shall be drawn by employees on the basis of
seniority preference. (b) In the event of a reduction in force or a layoff for any
reason, members of the police force shall be laid off in the inverse order of their
seniority in their classification. Any member who is to be laid off who has advanced
to a higher classification from a lower permanent classification shall be given a
position in the next lower classification in the same department. Seniority in the
lower classification shall be established according to the date of permanent
appointment to that classification and the member in the classification with the least
seniority shall be laid off. Members shall be called back from layoff according to the
seniority in the classification from which the member was laid off. Generally, shifts
and days off will be subject to seniority, however the Police Chief reserves the right
to make neecsary changes based on operational necessity.
Section 3. No new Police Officer shall be hired in any classification until all
members of the police force on layoff status in that classification have had an
opportunity to return to work, provided that individual maintains reasonably the
same physical condition as on the date of layoff.
Section 4. The term "classification" has been used above in regard to
layoffs, etc. The definition of the term classification means job classification such
24
as Police Officer or Sergeant, not job assignment such as Detective or whatever
other assignments may come up from time to time.
25
ARTICLE 15
Labor-Management Committee
Section 1. The City and the PBA shall each name up to three (3) individuals
who are employed by the City of Aventura as members of the Labor-Management
Committee. This Committee may meet and confer regarding any issues related to
the Police Department, which either party would like to discuss. This shall not
constitute renegotiations of the Agreement, but shall serve as a forum for exchange
of suggestions and recommendations. The Labor-Management Committee may
meet at mutually agreeable times, but not more than once a month.
26
ARTICLE 16
Work Week and Overtime
Section 1. Forty (40) hours shall constitute a normal work week for
employees covered by this Agreement. Nothing herein shall guarantee any
member payment for a forty (40) hour work week unless the member actually works
forty (40) hours or the actual hours worked and the authorized compensated leave
total forty (40) hours. Authorized compensated leave shall mean leave
compensated under existing City policy or the provisions of this collective
bargaining agreement, (e.g. sick days, vacation time, holidays, compensation time,
educational leave).
Section 2. Hours worked in excess of the regular forty (40) hour work week
shall be compensated at the rate of time and one-half of the employee's regular
straight time, or the equivalent in compensatory time so long as said compensatory
time is taken in accordance with the Federal Fair Labor Standards Act in effect
during the length of this Agreement. Overtime will be calculated in conformance
with the Federal Fair Labor Standards Act.
Section 3. In the computation of work hours constituting the base forty (40)
hours and/or overtime hours, the following rules apply:
(a) Sick leave shall not be counted as hours worked for the computation
of overtime.
(b) Time spent on private duty details shall not be included.
(c) The work week, until changed by management (which is a
management right) upon due notice to the member employees, shall commence
Monday and terminate at midnight on Sunday.
Section 4. The department will establish the hours of work best suited to
meet the needs of the City to provide superior service to the community. The City
27
agrees to implement, on a trial basis, a 4/10 work schedule for Patrol shifts (A, B
and C) only, not including the Mall detail. The continuation of the 4/10 schedule will
be evaluated prior to each bid, based on the following criteria: Overtime costs,
Compensatory Time earned and usage, Sick Leave use, Training issues and
Cooperation between shifts during overlap periods. The continuation of the 4/10
schedule will be announced each bid. Once a shift bid is completed, the City agrees
to continue the program for the remaining period of that bid. Patrol shifts will not
adopt back to back shifts. No employee grievance shall be filed if the 4/10 work
schedule is discontinued
Section 5. Bargaining unit employees will be given seven (7) days notice of
any change in their regular hours of work except where an emergency exists.
Section 6. Compensatory time off must be taken in accordance with the
Federal Fair Labor Standards Act and City policy concerning compensatory time
off. The maximum accumulation of compensatory time is 130 hours on an
annual basis. An employee may cash in up to 60 hours per year provided
notification is received by the Police chief by November 1 for December 1 pay
out. Upon resignation or termination of employment, all compensatory time
remaining to an employee's credit shall be compensated in cash.
Section 7. Assignments to the Aventura Mall shall be the sole discretion of
the Chief of Police and are neither grievable nor arbitrable. The personnel, work
schedule and work week for the Mall assignment will be designated by the Chief
of Police or his designee.
28
ARTICLE 17
Off-Duty Police Work
Section 1. Off-duty police work as authorized by the Police Chief shall be
compensated at the rate of not less than thirty five dollars ($35.00) per hour for all
bargaining unit members. There shall be an administrative fee of no less than
seven dollars and fifty cents ($7.50) per hour charged by the City.
Section 2. Off-duty employers will guarantee a minimum employment period
of three (3) hours off-duty for each assignment requested of the Police department
(work assignments can be split between officers).
Section 3. Personnel assigned to off-duty law enforcement jobs shall be
fully protected in case of injury during such assignment by the City's Workers
Compensation coverage.
Section 4. Assignments of off-duty police work shall, be fairly and evenly
distributed among eligible bargaining unit members. Full time employees shall have
the right of first refusal in off-duty detail police work assignments.
Section 5. When a detail requires four (4) or more police officers,
whenever possible, one of the four officers will be a supervisor. The supervisor
shall be compensated at the rate of not less than forty dollars ($40.00) per hour.
There shall be an administrative fee of not less than seven dollars and fifty cents
($7.50) per hour charged by the City. If no supervisor is available to work the
detail, then the on-duty supervisor will be assigned to monitor the detail.
Supervisors who work regular off duty jobs will be compensated at the officer's
rate in Section 1, above.
Section 6. The off-duty rates set forth in Sections 1 and 5 above shall be
increased to fifty five dollars ($55.00) per hour for officers and sixty five dollars
($65.00) per hour for supervisors for any off-duty police work performed on
29
Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day and/or
New Year's Eve.
30
ARTICLE 18
Equipment and Maintenance
Section 1. Upon hiring by the City of Aventura, all new employees shall
receive from the City, an initial issue as determined by the Police Chief in
accordance with departmental standards. The City will replace uniforms when they
become unserviceable in accordance with departmental standards.
Section 2. Any uniform including handcuffs and eyeglasses of an employee
which is damaged or broken in the line of duty shall be repaired or replaced at no
cost to the employee. The City shall replace wristwatches damaged while in the
line of duty and not due to the employee's neglect by payment to the employee up
to $75.00 and replace prescription eye glasses or contacts damaged while in the
line of duty up to $125 and non-prescriptive eye glasses up to $25.00. The City
shall replace handcuffs at the City's expense, when not lost or damaged due to the
employee's carelessness. The parties recognize that this section is intended to be
utilized to reimburse employees covered by this agreement for damage to their
personal property as opposed to negligent or careless loss thereof or improper use
of such equipment.
Section 3. All risk of damage, loss and/or destruction to any items of a
personal nature, except as referred to in Section 2 above, damaged in the line of
duty while used to aid and improve vision, while on duty, is assumed by and shall
be the exclusive responsibility of the unit member. The City agrees to provide each
unit member with equipment necessary to perform the function of the job in lieu of
the use of personal property as contemplated above.
Section 4. All items of equipment issued by the City and not considered
expendable shall be returned upon termination of employment or appropriate
reimbursement made subject to allowance for normal wear and tear.
31
Section 5. After six (6) months of service the City will pay employees
uniform maintenance in the amount of $600 ($300 on October 1st and $300 on
April 1st). Employees assigned to the Detective Division shall receive uniform
maintenance in the amount of $850 ($425 on October 1st and $425 on April 1st).
The parties recognize that the payments set forth in this Section are intended to
reimburse employees covered by this agreement for the cost of maintaining their-
City issued uniforms and that no claim should be made for reimbursement for
damage that occurs to such items.
32
ARTICLE 19
Personnel Records
Section 1. All personnel records of the employees shall be kept confidential
and shall not be released to any person without having received a public records
request or as required by law. The City will be bound by Florida State Statute
Chapter 119 and any existing or future Attorney General's opinion regarding the
release of personnel records. Except as otherwise required by Florida State Statute
Chapter 119, and for the ease of understanding of the employees, this shall mean
that at no time shall the news media be directly or indirectly furnished by the City
with the home address, telephone number, or photograph of any employee without
his/her express written consent.
Section 2. Upon reasonable request, an employee may review his/her
personnel records. The member shall have the right to make duplicate copies of
this record for his/her use, at no cost to the employee and the City agrees that no
personnel records of the member shall be concealed from the member's inspection.
Section 3. Employees shall have the right, if they desire, to submit written
comments, (including signed witness statements, under oath) with reference to
derogatory performance evaluations, citizen's complaints, and any other written
documentation which the employee feels is detrimental.
Section 4. Personnel files shall at no time, without the permission of the City
Manager be removed from the Police Station and/or Human Resources Division.
33
ARTICLE 20
Bereavement Leave
Section I. In the case of death of an immediate member of the family
(mother, father, sister, brother, spouse, child, stepmother, stepfather, stepchild,
mother-in-law, father-in-law, grandchild, grandmother, or grandfather), full-time
employees who have been in the employ of the City for three (3) months or more
will receive up to four (4) days' paid leave for in-state (Florida) funerals and up to
five (5) days paid leave for out-of-state funerals without charge to vacation leave
credits. Any absence in excess of this amount will be charged to vacation leave or
leave of absence may be arranged if an extended period is required, with the
authorization of the City Manager.
34
ARTICLE 21
Holiday Leave
Section 1. Employees shall be eligible for the following schedule of paid
holidays. When a holiday falls on Saturday, the previous Friday will be observed,
and if the holiday falls on Sunday, the following Monday will be observed.
New Year's Eve Day 1/2 day
New Year's Day
Martin Luther King's Birthday
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving
Day after Thanksgiving
Christmas Eve Day1/2 day
Christmas Day
Section 2. Where it is necessary to maintain regular services requiring an
employee to work on an official holiday, in addition to regular pay for time worked
on a holiday, such employee shall receive an extra day's pay or half a day's pay,
depending on the holiday outlined above, provided the employee exceeds the
normal work week.
Section 3. If an employee is on authorized leave when a holiday occurs,
that holiday shall not be charged against leave (authorized leave refers to vacation,
illness, injury, compensation time, etc.). The employee must work the day before
and the day after each holiday to be eligible for holiday pay with the exception of
normal days off or excused absences.
35
ARTICLE 22
Personal Leave
Section 1. All employees hired before April 1st of any calendar year shall be
granted twenty four (24) hours of Personal Leave for that calendar year. New
employees hired on or after April 1st of any calendar year shall be granted sixteen
(16) hours Personal Leave for that calendar year. New employees hired on or after
July 1st of any calendar year shall be granted eight (8) hours Personal Leave for
that calendar year. Personal leave shall be used for personal reasons, religious
observances and transaction of personal business. No payment shall be made
upon separation from City service for any unused Personal leave. No carry-over of
Personal leave shall be permitted from year-to-year. Said leave shall be granted
upon the approval of the City Manager and /or Department director.
36
ARTICLE 23
Training
Section 1. The City agrees to provide the necessary in-service training
to keep each officer in compliance with minimum State standards.
Section 2. When possible, each officer will be provided an additional
forty hours of in-service training annually.
37
ARTICLE 24
Transfers, Shift Changes and Substitutions
Section 1. It shall be the sole right of the City to transfer employees within
the Police department for the betterment of the service providing such transfers are
accomplished in an equitable manner, consistent with the health, safety and welfare
of the City.
Section 2. Normal schedule changes shall be posted at least fourteen
(14) days in advance. Unless mutually agreed by both parties, schedule changes
made, in between normal rotations, shall only be made with a minimum of one (1)
week notice.
Section 3. Voluntary exchange of individual workdays between
employees of like rank may be permitted with the approval of Shift Supervisors
provided such swaps do not interfere with the orderly operation of the Police
Department.
38
ARTICLE 25
Group Insurance
Section 1. The city agrees to pay one hundred percent (100%) of the
individual employee health coverage premium. For employees hired before October
1, 2005, the City agrees to pay seventy percent (70%) or maintain the current
percentage split as of October 1, 2005 of the dependent coverage premiums. For
employees hired after April 1, 2006, the City agrees to pay fifty percent (50%) of the
dependent coverage premiums.
Section 2. Bargaining unit personnel who are totally and permanently
disabled in the line-of-duty shall be eligible to continue to receive group health and
hospitalization insurance coverage for both individual and family members under
the same conditions as were enjoyed at the time of disability, until such time as the
employee is eligible for said health and hospitalization coverage under the federal
Medicare Program. For purposes of determining whether a bargaining unit
employee is totally and permanently disabled in the line-of-duty, the determination
of the City of Aventura Police Officers' Retirement Plan Board of Trustees as to that
employee's application for a service-incurred disability pension under Section 36-28
of the City Code shall control.
Section 3. The City shall provide all bargaining unit members with a
short term disability insurance policy. The cost of the policy shall be paid 100% by
the City and provide 66 and 2/3 percent of the unit members' normal base wage for
both on and off duty injuries. Each member will be provided with a copy of the
City's short term disability insurance policy upon request.
39
ARTICLE 26
Promotion Procedures
Section 1. Police officers with four (4) years law enforcement experience
with the City of Aventura shall be eligible to take the examination for a promotion to
the rank of Sergeant.
Section 2 All promotions shall be in accordance with current Police
Department Policy or as such Policy is subsequently amended by the City. Should
the City seek to change its promotional policy, the City will provide the PBA with a
copy of the new policy at least thirty (30) days prior to the effective date of such
policy. The City will announce promotional examinations at least sixty (60) days in
advance of the assessment process. The eligibility list shall be valid for up to one
(1) year.
Section 3. A candidate for promotion shall have the right to review the
scored elements of the Assessment process.
40
ARTICLE 27
Probationary Employees
Section 1. All appointments to positions made from outside service shall be
subject to a one (1) year probationary period from the date of said appointment. All
appointments to the position of Sergeant made by promotion within the service
shall be subject to a one (1) year probationary period from the date of said
promotion. Probationary employees absent during their probationary period for
more than 30 days shall have their probationary period extended for the amount
beyond the 30 days.
Section 2. Probationary employees at the expiration of the probationary
period or anytime during the probationary period shall be subject to discontinuance
of service by the Police Chief upon recommendation to and approval of the City
Manager.
Section 3. Probationary employees disciplined or terminated during the
probationary period shall have no right to statement of cause, the reasons for
rejection or to a hearing, grievance and/or appeal.
Section 4. Probationary sergeants who are terminated shall have a right of
appeal only as to their status of employment in their rank of police officer.
Section 4. The just cause provision contained in the Management Rights
Article of this Agreement shall not pertain to probationary employees.
41
ARTICLE 28
Sick Leave
Section 1. For those employees hired prior to January 15, 1998, upon
retirement, resignation with two (2) weeks notice and layoffs, accumulated sick
leave will be paid on the basis of the following schedule:
% OF SICK LEAVE PAID
YEARS OF SERVICE AT BREAK IN SERVICE
Less than 1 year 0%
Less than 3 years 10%
3 through 5 years 25%
5 through 7 years 50%
Over 7 years 100%
Accumulated sick leave percentage will be paid based on the closest year.
Section 2. For those employees hired after January 15, 1998, upon
retirement, resignation with two (2) weeks notice and layoffs, accumulated sick
leave will be paid on the basis of the following schedule:
OF SICK LEAVE PAID
YEARS OF SERVICE AT BREAK IN SERVICE
Less than 1 year 0%
1 through 5 years 10%
5 through 15 years 50%
15 years and over 65%
Accumulated sick leave percentage will be paid based on the closest year.
42
Section 3. The accumulation for payout purposes shall be no more than 750
hours for employees covered by this agreement.
43
ARTICLE 29
Pension Plan
Section 1. The City agrees to maintain a defined benefit pension plan for
members of the bargaining unit as outlined in Chapter 36 of the City Code.
Section 2. Following ratification of this Agreement, the Police Pension Plan
and Trust Fund as set forth in Chapter 36 of the City Code shall be amended as
follows:
(a) Section 36-24 of the City Code shall be amended such that, effective
October 1, 2015, employees' contributions to the Plan shall increase
from 6.775% to 10.775% of a member's Earnable compensation.
(b) All employees retiring from the Plan on or after October 1, 2015 shall
receive a two percent (2%) cost of living adjustment on their annual
pension benefit beginning five (5) years after retirement.
(c) The definition of"Earnable compensation" shall be amended effective
upon ratification of this Agreement so as to exclude any overtime
hours worked by a member in excess of three hundred (300) hours in
a year.
44
ARTICLE 30
Take Home Police Vehicle Policy
Section 1. Sworn police officers covered by this agreement who
successfully complete their probationary period will be eligible to utilize City
assigned police vehicles as transportation to and from work. It is expressly
understood and agreed that said vehicle shall be utilized only for such
transportation to and from work and that any violation of this policy may
immediately result in the suspension or termination of the particular officer's
privilege to utilize a vehicle for such transportation. It is further understood and
agreed by the parties that the City may evaluate the "take home "policy. The City
may, in its sole discretion, terminate said policy. It is also understood and agreed
by the parties that any decision by the City to extend or terminate the aforesaid
policy shall not be subject to the grievance/arbitration procedure contained in this
agreement. The City's "take home" police vehicle policy shall be in accordance
the Policy contained at Chapter 5, Subchapter 8, page 1 of the City's
Administrative Policy Directives and Procedures Manual, or as such Policy is
subsequently amended by the City.
45
ARTICLE 31
Workers Compensation Fraud
Section 1. Any employee found to have fraudulently utilized the worker's
compensation program or found to falsify an on-the—job injury will be subject to
immediate dismissal.
46
ARTICLE 32
Drug and Alcohol Testing
Section 1. The City and the PBA recognize that employee drug and
alcohol abuse has an adverse impact on City government, the image of the City
employees, the general health, welfare and safety of the employees, and to the
general public at large. Therefore, the parties agree that the Department shall
have the right to require employees to submit to drug and alcohol testing
designed to detect the presence of illegal drugs and alcohol.
Section 2. Drug is defined as amphetamines, cannabinoids, cocaine,
phencyclidine (PCP), hallucinogens, methaqualone, opiates, barbiturates,
benzodiazepines, synthetic narcotics, designer drugs, or a metabolite of any of
the above mentioned substances. Alcohol includes distilled spirits, wine, malt
beverages, and intoxicating liquors.
Section 3. The Department will require members of the bargaining unit
to submit to drug and alcohol tests under the following circumstances:
3.1 The Department may require all members of the bargaining
unit who suffer an injury in the line of duty and/or are involved in a car accident to
submit to a drug and alcohol test immediately after the accident.
3.2 The Department will require all members of the bargaining
unit to submit to a drug and/or alcohol test based on its belief that the employee
to be tested is under the influence of or possibly using drugs and/or alcohol
drawn from specific objective and articulable facts and reasonable inferences
47
drawn from those facts in light of experience. Among other things, such facts
and inferences may be based upon:
(a) Observable phenomena while at work, such as direct
observation of drug and/or alcohol usage or of the physical
symptoms or manifestations of being under the influence of
a drug and/or alcohol.
(b) Abnormal conduct or erratic behavior while at work or a
significant deterioration in work performance.
(c) A report of drug and/or alcohol use, provided by a reliable
and credible source, which has been independently
corroborated.
(d) Evidence that an individual has tampered with a drug and/or
alcohol test during employment with the current employer.
(e) Information that an employee has caused, or contributed to,
an accident while at work.
(f) Evidence that an employee has used, possessed, sold,
solicited, or transferred drugs while working or while on the
employer's premises or while operating the employer's
vehicle, machinery, or equipment.
Inappropriate employee behavior as described above must be
personally observed by a superior officer and witnessed by at least one other
employee witness, who may or may not be a superior officer or a police officer.
When confronted by a superior officer, the employee under
suspicion will be offered an opportunity to explain to the superior officer, prior to
being ordered to take the drug and/or alcohol test, why the aberrant or unusual
behavior is noticeable. Drug and/or alcohol testing based upon reasonable
suspicion will be conducted only with either the consent of the Police Chief or
his/her designee or the consent of the City Manager or his/her designee. The
designee shall be a sworn certified law enforcement officer above the rank of
48
lieutenant. Such approval shall be memorialized in writing and indicate the
subject matter of the test, why the test was ordered and listing the specific
objective fact(s) constituting "reasonable suspicion." A copy of this written order
will be provided to the employee as soon as it is practicable to do so.
Any refusal on the part of the suspected employee to immediately
comply with a valid "reasonable suspicion" drug and/or alcohol testing order will
result in the immediate causal termination of the employee.
3.3 The Department, as part of its medical examination process
during pre-employment, during a fitness for duty examination, and during the
annual physical examinations, will require the members of the bargaining unit to
submit to a drug and alcohol test.
3.4 All members of the bargaining unit, at the discretion of the
Chief of Police, and/or the City Manager will be randomly tested for drugs. The
selection of the employees to be tested will be made using a neutral software
selection program, and shall be no greater than thirty (30) employees every six
(6) months.
Section 4. An employee required to submit to a mandatory test for the
presence of drugs and/or alcohol shall be entitled to have a PBA or other
employee representative present during the test. However, under no
circumstances will the drug and/or alcohol test be delayed for more than one (1)
hour to allow for the presence of a PBA or other employee representative.
Section 5. The following procedures shall apply to the substance abuse
testing administered to employees who meet the above stated conditions:
49
5.1 Analysis of specimens will be collected and performed only
by laboratories, hospitals or clinics certified by the State of Florida, Agency for
Health Care Administration (AHCA) or the Federal Substance Abuse and Mental
Health Services Administration (SAMHSA), utilizing qualified sites and employing
collectors trained to follow custodial collection protocols and properly maintain
legal specimen chain-of-custody. Specimens that the City may use when drug
and alcohol testing for the reasons set forth in Section 3 include urine, blood, and
hair follicle samples. In addition, the City may use a breathalyzer for an alcohol
test for any of the reasons set forth in Section 3.
5.2 Specimens shall be drawn or collected at a laboratory,
hospital, doctor's office, certified medical facility or even on City premises by a
certified health care professional. If the City or the collector requires an observer
when the urine specimen is given, the observer shall be of the same sex as the
employee being tested. All specimen containers and vials shall be sealed with
evidence tape and labeled in the presence of the employee, and his/her witness
should be present.
5.3 All drug and/or alcohol testing will be conducted using
recognized technologies and recognized testing standards. The following
standards shall be used to determine what level of detected substance shall
constitute a POSITIVE test result for urine specimens:
Substance Screening Test Confirmation
Amphetamines 1000 ng/mL 500 ng/mL
Barbiturates 300 ng/mL 150 ng/mL
Benzodiazepines 300 ng/mL 150 ng/mL
Cocaine 300 ng/mL 150 ng/mL
50
Cannabinoids (Marijuana) 50 ng/mL 15 ng/mL
Methadone 300 ng/mL 150 ng/mL
Methaqualone 300 ng/mL 150 ng/mL
Opiates (Heroin, Morphine, 2000 ng/mL 2000 ng/mL
Codeine)
Phencyclicline (PCP) 25 ng/mL 25 ng/mL
Propoxyphene 300 ng/mL 150 ng/mL
Alcohol (Ethanol) 0.02 g/dI 0.04 g/dl
5.4 Levels found below those set above shall be determined as
negative indicators. Tests for other non-presented controlled substances and
hair and blood specimens will be in accordance with federal and state
government screening and confirmation standards.
5.5 All positive initial tests shall be confirmed using gas
chromatograph/mass spectrometry or an equivalent or more accurate
scientifically accepted method approved by AHCA. The test must also use a
different scientific principle from that of the initial test procedure.
5.6 A Certified Medical Review Officer (MRO) who will be a
medical professional chosen by the City will review all negative and confirmed
positive laboratory results. Confirmed positive results will only be communicated
to the City's designated human resources professional after the MRO has
ascertained that personal prescriptions or other legal substances do not account
for the laboratory findings. Investigations may include, as appropriate, telephone
contact with the employee and any prescribing physician. Employees may
consult the City appointed MRO concerning drugs and/or drug groups that may
be tested for under this procedure.
5.7 Employees may contact the City's Medical Review Officer to
ask questions concerning prescribed medications they are taking for clarification
51
purposes involving fitness for duty assessments
5.8 The following is a list of over the counter and prescription
drugs which could alter or affect drug and alcohol test results. Due to the large
number of obscure brand names and the constant marketing of new products,
this list cannot be and is not intended to be all inclusive:
Alcohol: All liquid medications containing ethyl alcohol
(ethanol). Please read the label for alcohol content.
As an example, Vick's Nyquil is 25% (50 proof) ethyl
alcohol, Comtrex is 20% (40 proof), Contact Severe
Cold Formula Night Strength is 25% (50 proof), and
Listerine is 26.9% (54 proof)
Amphetamines: Obetrol, Biphetamine, Desoxyn, Dexedrine, Didrex,
loanamine, Fastin, Vicks Nasal Inhalers
Cannabinoids: Marinol (Dronabinol, THC)
Cocaine: Cocaine HCI topical solution (Roxanne)
Phencyclidine: Not legal by prescription
Opiates: Paregoric, Parepectolin, Donnagel PG, Morphine,
Tylenol with Codeine, Empirin with Codeine, APAP
with Codeine, Aspirin with Codeine, Robitussin AC,
Guiatuss AC, Novahistine DH, Novahistine
Expectorant, Diluadid (Hydromorphone), M-S Contin
and Roxanol (morphine sulfate), Percodan, Vicodin,
Tussi-organidin, etc.
Barbiturates: Phenobarbital, Tuinal, Amytal, Nembutal, Seconal,
Lotusate, Fiorinal, Fioricet, Esgic, Butisol, Mebaral,
Butabarbital, Butalbital, Phrenilin, Triad, etc.
Benzodiazephines: Ativan, Azene, Clonopin, Dalmane, Diazepam,
Librium, Xanax, Serax, Tranxene, Valium, Verstran,
Halcion, Paxipam, Restoril, Centrax, etc.
Methodone: Dolophine, Metodose, etc.
Propoxyphene: Darvocet, Darvon N. Dolene, etc.
52
Section 6. Within five (5) working days after receipt of a positive
confirmed test result from the testing laboratory, the City will inform the employee
in writing of such positive test result, the consequences of such results, and the
options available to the employee or job applicant. The City shall provide to the
employee or job applicant upon request, a copy of the test results. Within five (5)
working days after receiving written notification of a confirmed positive test result,
an employee or job applicant may submit information to the City explaining or
contesting the test results and why the results do not constitute a violation of the
employer's policy. If the City disagrees with the employee's position, within fifteen
(15) days of receipt of a formal challenge of positive confirmed test results, the
City will respond to the employee. If the employee wishes to maintain the
challenge, within thirty (30) days of receipt of the City's written response, the
employee may appeal to a Court of competent jurisdiction and/or a Judge of
Compensation Claims (if a workplace injury has occurred). Upon initiating a
challenge, it shall also be the employee's responsibility to notify the testing
laboratory which must retain the specimen until the case is settled.
Section 7. The results of all tests performed hereunder will be held
confidential to the extent permitted by law.
Section 8. Any specimens found or admitted to have been adulterated
or substituted before, during or after the substance abuse test, will constitute
immediate grounds for employee discharge from employment.
Section 9. Employees have a right to consult with the MRO for
technical information regarding prescription and non-prescription medication.
53
Section 10. The results of such tests shall be handled as if part of an
internal affairs investigation, and the employee involved shall be afforded all the
rights enumerated in Section 112.532 of the Florida Statutes. The taking of drug
and/or alcohol tests from a member of the bargaining unit does not constitute an
interrogation within the meaning of Section 112.532 of the Florida Statutes,
unless questions are asked at the time the test is taken.
Section 11. Disciplinary consequences for having a confirmed positive
drug test is the immediate discharge of the employee for cause, and the potential
denial of Unemployment Compensation as specified in Sections 440.101 and
440.102 of the Florida Statutes. An employee injured in the line of duty and/or
involved in an automobile accident and subsequently confirmed positive for drug
and/or alcohol abuse based upon post accident testing will also be terminated
from employment and may lose Workers' Compensation benefits.
Section 12. An employee who tests positive for alcohol and was not
involved in an accident and/or did not suffer an injury in the line of duty while
under the influence of alcohol must meet the following conditions to remain
employed by the Department:
(1) Completion of an Employee Assistance Program or
Substance Abuse Program approved by the City.
(2) During the period the employee is out after a positive alcohol
test result, he/she will be placed in a "no-pay" status or they
may utilize their accrued vacation leave.
(3) The employee who had a positive test result and is
reinstated must sign a Last Chance Agreement that will
specify immediate discharge on a second positive alcohol
test.
54
Section 13. Any disciplinary or other adverse personnel action taken by
the City Manager resulting from any test conducted pursuant to this article shall
be appealable though the grievance procedure contained in this agreement
through and including arbitration.
Section 14. Nothing in this Article shall prohibit an employee from
voluntarily self-identifying as having a drug/alcohol abuse problem to either
his/her immediate supervisor, Department Head, or the Personnel Officer, but
may not do so just prior to being selected for a drug and/or alcohol test.
Such employee must meet the following conditions to remain employed by
the Department:
1) Completion of Employee Assistance Program or Substance Abuse
Program approved by the City;
2) During the period the employee is out of after self identifying
himself/herself will be placed in a "no pay" status or they may utilize
their accrued vacation leave; and
3) The employee who self identifies himself/herself must sign a Last
Chance Agreement that will specify immediate discharge on any
drug and alcohol confirmed positive test, and if he/she
subsequently self identifies as having a drug and alcohol abuse
problem.
Requests from employees for assistance in this regard shall remain
confidential to the extent permitted by law and shall not be revealed to other
employees or members of management without the employee's consent.
55
Employees enrolled in drug/alcohol abuse programs as outpatients, shall be
subject to all City rules, regulations and job performance standards. The
Department will not discharge, discipline, or discriminate against an employee
solely upon the employee's voluntarily seeking treatment for a drug and/or
alcohol related problem, if this is the first time that an employee has entered an
employee assistance program for drug/alcohol related problems.
Drug and alcohol abuse are serious personal concerns for many
individuals. The City provides employees in such circumstances with the
services of an Employee Assistance Program which may be called to obtain free,
confidential, professional referral assistance.
United Healthcare — Care 24
1-888-887-4114
56
ARTICLE 33
Reopening of Negotiations
Section 1. If during the life of this Agreement a pension plan actuarial
evaluation is completed which requires the City to increase its contribution to the
Plan to greater or equal to twenty two percent (22%) of covered payroll, the
parties agree to reopen the Pension Article within thirty (30) days for the sole
purpose of only discussing Article 29 Pensions. All other provisions of this
Agreement shall remain in full force and effect during any reopening.
Section 2. The City may reopen this Agreement at any time to address
wireless communications for bargaining unit employees including, but not limited
to, negotiating the institution of a monthly technology or cell phone allowance for
some/all bargaining unit employees in lieu of City-provided cell phones and the
policies and procedures concerning same.
57
ARTICLE 34
Court Time
Section 1. Bargaining unit employees shall receive a minimum of three (3)
hours overtime at one and one-half (1 1A) times their regular rate for necessary
off-duty work related to court appearances required by court order or quasi-
judicial and administrative hearings, concerning pending criminal, civil or traffic
cases. To be eligible, an employee must be called back to work at a time outside
his/her normal working hours, and at least three (3) hours before the beginning of
the shift and one (1) hour after the end of the shift. Pay for witness fees shall be
returned to the City. Employees may be permitted to accrue compensatory time
for off-duty court appearances in lieu of cash payments.
58
ARTICLE 35
Term of Agreement
Section 1. This Agreement shall be effective upon ratification by the PBA
and the City, and shall continue through September 30, 2016.
Section 2. In the event a new collective bargaining Agreement is not
reached prior to the expiration of this Agreement, the terms and conditions of this
Agreement shall be binding upon the parties until the ratification of a new
collective bargaining Agreement.
Section 3. It is understood and agreed that this Agreement constitutes the
total agreement between the parties. The terms of this Agreement shall not be
amended, except by the mutual written consent of the parties as they may from
time to time agree.
This Agreement is made and entered into and executed this
day of , 2014.
CITY OF AVENTURA DADE COUNTY POLICE BENEVOLENT ASSOCIATION
Eric M. Soroka, City Manager John Rivera, President
Representative
ATTEST: Representative
Teresa M. Soroka, City Clerk Representative
Brett J. Schneider City Labor Attorney Andrew Axelrad, PBA Attorney
59
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, AVENTURA ,
CharterScnool Budget
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AVENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 188TH Street
Aventura, Florida 33180
Telephone: 305-466-1499
Fax: 305-466-1339
Website: www.aventuracharter.org
Board of Directors
Mayor Susan Gottlieb
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
City Manager
Eric M. Soroka, ICMA-CM
Principal
Julie Alm
Assistant Principals
Leslie Lee
Jorge Paz
Administrative and Educational Services Provided by:
Charter Schools USA
CITY OF AVENTURA
CHARTER SCHOOL FUND
FISCAL YEAR 2014/15
TABLE OF CONTENTS
TOPIC PAGE NO.
CITY MANAGER'S BUDGET MESSAGE 1
BUDGET PROCESS 9
BUDGET DEVELOPMENT GUIDELINES 10
VISION STATEMENT 13
PHILOSOPHY AND ESSENTIAL ELEMENTS 13
CURRICULUM 13
PERFORMANCE CRITERIA 15
BUDGET CATEGORY SUMMARY 18
DEPARTMENT DESCRIPTION AND ORGANIZATION CHART 19
REVENUE PROJECTIONS 20
ACTIVITIES
Expenditures:
K-3 Basic 21
4-8 Basic 22
Exceptional Student Program 23
Substitute Teachers 24
Instructional Media Services 25
School Administration 26
Pupil Transit Services 27
Operation of Plant 28
Child Care Supervision 29
Capital Outlay 30
ADOPTING ORDINANCE 31
City of
Aventura
J Government Center
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Aventura,Florida 33180
Office of the City Manager
April 2014
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2014/15 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Budget for the Charter School Fund for the fiscal year beginning July
2014, for your review and consideration. This budget document represents the 12th year of
operation of the Aventura City of Excellence School. Our goal in the development and
preparation of a realistic balanced budget was to provide the funding levels to maintain the
quality education services for our students.
Budget Format
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami-Dade County, Florida and utilizes the school system's account codes as well.
The proposed budget was prepared with input from the school's administrative staff and
Charter Schools USA (CSUSA).
Significant Factors Affecting Budget Preparation
The 2014/15 school year represents the 12th year of operations of the school. Our past has
shown that we can continue to operate a high performing school providing quality education for
our students, within the school-based revenues. We have also been fortunate to have a strong
business community and involved parents that participate in fund-raising activities for school
improvements.
Based on proposals submitted at the State level the FTE revenues are conservatively
expected to increase by 2%. The school will continue to increase enrollment by 12 students
this upcoming year. The school's capacity enrollment will increase from 996 to 1,008 students
for the 2014/15 school year.
City of Aventura Page 1 Charter School Fund Budget
The following items represents important highlights:
• Teacher salary increases will reflect a step increase based on the revised pay
plan. In addition, it continues the policy of rewarding returning teachers with a
service award based on years of service. The pay plan continues to exceed
Miami-Dade County Schools' current plan.
• An Instructional Technology Teacher has been added to oversee the account
management of all web- based instructional tools, all mobile laptop and !Pad
carts. This position will provide support to teachers related to the effective use of
technology in the classroom. This support would include modeling teaching
strategies and integrated unit planning. The staff member will be responsible for
developing and implementing a Science, Technology, Engineering, Arts and
Math (STEAM) elective course for middle school students.
• Funds have been budgeted to provide for computer replacements and expanding
the use of laptops in the classroom.
• Revenue in the amount of $100,000 from the Intersection Safety Camera
Program is included to assist in funding the contingency line item in the budget.
The overall budget increased by 3.2% or $252,274, largely due to the addition of one new
position, health insurance and employee salary increases. The budget includes funding for
lease payments to the Debt Service Fund to pay annual costs associated with the long term
debt borrowed for the construction of the elementary school wing. It is important that we
continue to maximize the school dollars as much as possible and maintain efficient use of
budgeted funds
Summary of All Budgetary Funds
The total proposed budget for 2014/15, including all operating and capital outlay, is
$8,165,683. The majority of the budget is Personnel Services at $5,548,296. Operating
expenditures total $1,939,387. Other Uses expenditures, which primarily represent lease
payments to the Debt Service Fund to cover school construction debt payments and a
contingency, account total $536,000. Capital Outlay expenditures are $142,000. The following
chart shows a comparison of the department's budgets for the past two years. Total costs
increased by 3.2%.
Other Uses Capital Outlay
6% \ / 2%
•
._ Y
ti
City of Aventura Page 2 Charter School Fund Budget
Budget Category Summary
Increase
2013/14 2014/15 (Decrease) % Change
Revenues
State Shared Revenues $ 6,880,340 $ 7,132,697 $ 252,357 3.7%
Charges for Services 186,100 231,100 45,000 24.2%
Misc. Income 542,000 601,000 59,000 10.9%
Other Non-Revenues 304,969 200,886 (104,083) -34.1%
Total Revenues $7,913,409 $ 8,165,683 $ 252,274 3.2%
Expenditures
K-3 Basic $ 2,099,677 $ 2,181,488 $ 81,811 3.9%
4-8 Basic 2,569,078 2,693,184 124,106 4.8%
Exceptional Student Program 225,029 231,338 6,309 2.8%
Substitute Teachers 84,516 85,757 1,241 1.5%
Instruct Media Services 66,493 67,860 1,367 2.1%
School Administration 812,701 835,422 22,721 2.8%
Pupil Transit Services 184,000 184,000 - 0.0%
Operation of Plant 1,572,551 1,558,634 (13,917) -0.9%
Child Care Supervision 138,864 186,000 47,136 33.9%
Capital Outlay 160,500 142,000 (18,500) -11.5%
Total Expenditures $ 7,913,409 $ 8,165,683 $ 252,274 3.2%
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School. The fund accounts for operating and capital revenues, expenditures and
capital outlay.
Charter School Fund Budget Revenues
State Shared
Revenues
87.3%_\ Charges for
Services
2.8%
Misc. Income
7.4%
Other Non-
Revenues
2.5%
City of Aventura Page 3 Charter School Fund Budget
Charter School Fund Budget Expenditures
Substitute
Exceptional Teachers Instruct Media
Student Program 1% Services
3% 1%
Pupil Transit
of i..
Services
2%
Child Care
Supervision
Capital Outlay 2%
2%
Goals
The 2014/15 school year represents the 12th year of operations for ACES. This past year a
great deal of time and effort was expended on professional development and curriculum
alignment based on Florida's State Standards formally referred to as Common Core,
increasing parental involvement, intramural and competitive sport programs and identifying
and working with at—risk students. This year we will maintain and expand all our present
academic programs with an emphasis on professional development and implementation
related to the Florida State Standards.
ACES will enrich a child's learning and social atmosphere through:
• Whole Child Approach - Emphasis will be placed on the "whole child" to ensure that
academic rigor coexists with social responsibility.
• Character Education — Implement and expand ACES award winning and nationally
recognized program that encourages our students, families and communities to "live"
their values. Programs include parent and community workshops and the infusion of
character education across the curriculum.
• Challenging Curriculum — Offer high school level courses in the areas of Math, Science
and Foreign Language.
• Curriculum Alignment— Increase academic rigor through the alignment of ACES writing
and math programs kindergarten through eighth grade.
• Differentiation of instruction — Provide specialized programs for at-risk learners, on-level
learners and gifted students.
• Technology Rich Environment — Engage students through the use of computer labs,
computers, Smart Boards, document readers, projectors in classrooms, instructional
software and online programs. All students will have the opportunity to participate in
City of Aventura Page 4 Charter School Fund Budget
instructional programs featuring iPads with wireless connectivity. ACES will pilot a
laptop classroom designed to increase achievement and engagement of at-risk readers
in grades six to eighth.
• Extended School Day Programs/Activities — Offer a variety of opportunities including
Before Care and After Care, Sports Study, several Dance programs, French Classes,
Chess Club, Science Tutorial, Writing Tutorial, Reading and Math Computerized
Program, Java Programming, Test Taking Strategies and Saturday School.
• Field Trips — Experience hands-on content, living history, ecological studies, guest
authors and a variety of culturally rich opportunities through a combination of on
campus and off campus field trips.
• School-Wide Events — Organize various events such as Career Day, Red Ribbon Week,
Peace Day and Field Day.
• Career Awareness and Entrepreneurship — Register all eighth grade students in a
comprehensive course that will allow them to begin career planning and develop and
implement a small business. Also integrate a variety of learning experiences focused on
integrating Science, Technology, Engineering and Math (STEM).
• Competitive Athletics — Compete at the middle school level in the Florida High School
Athletic League. The school fields a boys and girls team for both basketball and soccer.
Offerings also include a competitive flag football team and a competitive volleyball team.
• Intramural Athletics — Afford students at the middle school level opportunities to play
intramural basketball, and volleyball. All students have an opportunity to participate in
after school tennis.
• Family Events — Make available various events that include Meet and Greet, Open
House, Kindergarten Kickoff, Student of the Month, Book Fair, Winter Showcase
Graduation Ceremonies, Talent Showcase and Quarterly Principal's Honor Roll
Breakfasts.
• Parent Education — Execute FCAT reading, math, writing and science nights that
present parents with information related to state standards and accountability testing.
Monthly parent workshops related to social, emotional and physical wellbeing of
children and families.
• Transportation — Provide students living further than 2 miles from the school and no
further than 3.5 miles bus service. Currently four buses provide transportation for
approximately 400 students.
• Safe School Campus — Employ a full-time certified police officer to the school that
serves as a School Resource Officer. Traditional security methods including cameras
are in place.
Revenues
The revenues, available for allocation in the 2014/15 Fiscal Year, are anticipated to be
$8,165,683. This is an increase of $252,274 or 3.2% compared to the prior year. The majority
of the increase is associated with increased FTE funding from the State budget and expanded
after school programs.
State Shared Revenues — The amount projected for Florida Education Finance Program
revenues is $6,348,297 and is based on $6,298 per student after the deductions for the
transportation reimbursement component and the 2% held back by the School Board for
administrative costs. The revenues for next year have been estimated to increase by 2%
City of Aventura Page 5 Charter School Fund Budget
based on anticipated actions taken by the State Legislature. School lunch reimbursement
revenues are estimated to be $71,000. The transportation reimbursement amount is $115,000
and is based on 305 students requiring bus service. Capital Outlay revenue is estimated to be
$500,000.
Charges for Services — The amount projected for reimbursement from the food service vendor
is projected to be $6,100. After School Program includes revenues derived from fees charged
for After School Programs and is estimated to be $225,000.
Miscellaneous Income — The total amount is $601,000. This includes revenues from the Clear
Channel agreement for proceeds from the billboard advertising, field trips/special programs
revenues and fundraising activities. This is offset by specific expenditures in the budget.
Other Non-Revenues — This represents a $100,000 transfer from the General Fund for
revenues from the City's Intersection Safety Camera Program and anticipated fund balance
amounts from the prior year's budget.
Expenditures
The estimated 2014/15 expenditures contained within this budget total $8,165,683 and are
balanced with the projected revenues.
Personnel Services
Personnel Services are budgeted at $5,548,296 or 68% of the budget. Personnel Services
reflects funding to increase teacher salaries to reflect a step increase based on the new pay
plan. In addition returning teachers will be rewarded with a service award based on years of
service. The pay plan will continue to exceed Miami-Dade County Schools. The total number
of employees is 92 full-time and 9 part-time. Six part-time positions were eliminated when the
After-School Programs were outsourced to a private company. Included in the full-time
positions are 80 instructional staff members and a Computer Network/Technician. All
employees except the Principal, 2 Assistant Principals and Janitor are under contract with
CSUSA.
The budget includes adding one Instructional Technology Teacher. This position will be
responsible for overseeing the management of all web- based instructional tools, provide
support to teachers related to the effective use of technology in the classroom for developing
and implementing a Science, Technology, Engineering, Arts and Math elective course for
middle school students.
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92
91 91
90
88
86
86
84
82
2010/11 2011/12 2012/13 2013/14 2014/15
City of Aventura Page 6 Charter School Fund Budget
The following outlines the staffing level detail comparisons to the prior fiscal year:
2013/14 2014/15
Job Class Full Time Part Time Full Time Part Time
Teacher 31.00 - 31.00 -
Para-Professionals - 7.00 - 7.00
Reading Specialist 1.00 1.00
Instructional Counselor 1.00 1.00
Assistant Principal 1.00 1.00
Aide 1.00 1.00
Teacher 41.00 - 42.00 -
Assistant Principal 1.00 1.00
Communications Specialist 1.00 - 1.00
Teacher 2.00 - 2.00 -
Dean of Student Services 1.00 1.00
Substitute Teacher 1.00 - 1.00 -
Media Specialist 1.00 1.00 1.00 1.00
Principal 1.00 - 1.00 -
Dean of Academics 1.00 1.00
Business Manager 1.00 - 1.00 -
Administrative Secretary 1.00 - 1.00
-
Receptionist 2.00 - 2.00
-
Registrar/Compliance 1.00 1.00
Computer Network/Tech 1.00 1.00
Janitor 1.00 1.00
P/T After School Counselor I 5.00 -
P/T After School Counselor II 1.00 -
Operating Expenses
The expenditures for operating expenses are $1,939,387, which represents 24% of the budget.
This is $68,760 more than the prior year largely due to outsourcing the After School Programs.
The major expenses are as follows:
• CSUSA education/administrative fee - $280,000
• Building maintenance contract - $225,000
• Field Trips and School Events - $215,000
• Transportation services contract - $184,000
• Textbooks - $156,000
• Other materials and supplies - $148,500
• After School Programs -$148,000
City of Aventura Page 7 Charter School Fund Budget
• Electricity - $145,000
• Repairs and Maintenance - $91,500
• Office Equipment Leases - $28,000
Other Uses
Other Uses expenditures total $536,000 primarily represent lease payments to the Debt
Service Fund to cover the elementary school wing construction debt payments. Other
expenditures include a contingency account and costs associated with utilizing the Arts &
Cultural Center.
Capital Outlay
A total of $142,000 has been budgeted for capital outlay to replace computers and servers,
upgrade network switches and routers, replace AV equipment and smartboards, modernize the
phone system and expand the mobile classroom.
Summary
I am pleased to submit the detailed budget contained herein. The budget document and its
related funding levels represent the City's continued commitment to providing a school of
excellence for our community.
The budget contains funding levels to address the following key objectives:
• Hiring and retaining administrators and teachers who are well prepared for creating life-
long learners in their students as well as acting as role models in their own quest for
knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
• Putting into place a strong accountability system that will hold everyone at ACES
responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared for,
respected, and contributing members of ACES.
• A low staff-pupil ratio in order to enhance the development of the individual strengths of
each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent-teacher relationship.
• Maximizing the use of technology embedded in classroom instruction as well as in a lab
setting.
The preparation and formulation of this document could not have been accomplished without
the assistance and dedicated efforts of the School's Administration. All questions relating to
the budget should be referred to my attention.
Respectfully submitted,
Eric M. Soka
City Manager
City of Aventura Page 8 Charter School Fund Budget
BUDGET PROCESS
Budget Preparation/Development
1. January: Meetings are held with the Principal, school staff and City Manager to develop
Goals and to discuss issues that may impact the budget for the upcoming school year.
2. February: Preliminary Revenue projections and forecasts are developed by the City
Manager. The following steps are followed to project revenues:
• Forecast student enrollment
• The State's Florida Education Finance Program (FEFP) per student allocation is
projected by the State and provided to the charter school.
• Capital Outlay funding is determined by the State based on available funding.
3. March: Personnel needs are developed based on input from the Principal and staff. The
following steps are utilized to forecast personnel:
• Review existing staffing requirements to ensure adequate coverage for student
needs and new programs.
• Review salary structure to ensure competitiveness with the school district.
• Benefits calculations such as Workers' Compensation, Life Insurance, Health
Insurance, and Pension are provided by CSUSA and developed for each qualifying
employee.
4. April: Individual expenditure line items are developed by the City Manager based on
input from the Principal and historical data. A draft of the budget document is prepared
by the City Manager. The draft is reviewed by the Principal and the Finance
Department.
5. April/May: The budget is reviewed by the School Advisory Committee. The City
Manager submits budget to the City Commission who act as the Board of Directors for
the School.
6. June: The budget is loaded into the accounting system.
7. July: Budget goes into effect.
Budget Adoption
The Charter School budget is approved via Ordinance at two public meetings scheduled for
May and June conducted by the City Commission. The adopted budget is integrated into the
accounting software system effective July 1st.
Budget Control/Monitoring
Funds appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of the
City shall be expended in accordance with the appropriations provided in the Budget and shall
constitute an appropriation of the amounts specified therein. Supplemental appropriations or the
reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City
Charter.
The Budget establishes a limitation on expenditures by department total. Said limitation requires
that the total sum allocated to the Charter School department for operating and capital expenses
may not be increased or decreased without specific authorization by a duly-enacted Ordinance
affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from
City of Aventura Page 9 Charter School Fund Budget
one individual line item account to another, so long as the line item accounts are within the same
department and fund.
The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However,
the City Manager may amend said authorized budgeted positions in order to address the
operating needs of the department so long as sufficient budgeted funds are available. The
budget is monitored on a monthly basis to track variances between actual and budgeted
amounts. Significant variances are investigated and monitored for corrective action. Quarterly
review meetings are held with the Principal and City Manager. Encumbrances do not constitute
expenditures or liabilities in the current year, but instead are defined as commitments related
to unperformed contracts for goods or services, which are only reported in governmental
funds.
Budget Amendment
Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the
City Manager determines that the department total will exceed its original appropriation, the City
Manager is authorized to prepare such Ordinances for consideration by the City Commission as
may be necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized in
the accounts and reported on the financial statements. Basis of accounting relates to the timing
of the measurements made, regardless of the measurement focus applied. The accrual basis of
accounting is followed for the proprietary fund types. The modified accrual basis of accounting is
followed in the governmental fund types and the expendable trust funds type. Under the modified
accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when
they are both measurable and available. Available means collectible within the current period or
soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the general
rule are principal and interest on general long-term debt which is recognized when due.
The Charter School Fund Budget applies all applicable GASB pronouncements as well as the
following pronouncements issued on or before November 30, 1989, unless those
pronouncements conflict with or contradict GASB pronouncements: Financial Accounting
Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB)
opinions and Accounting Research Bulletins (ARBs).
During June 1999, the Government Accounting Standards Board (GASB) issued Statement
No. 34. This statement established new accounting and financial reporting standards for state
and local governments. The Charter School Fund implemented the new financial reporting
requirements of GASB 34.
BUDGET DEVELOPMENT GUIDELINES
Financial Policies
The Charter School's financial policies, compiled below, set forth the basic framework for the
overall fiscal management of the school. Operating independently of changing circumstances
City of Aventura Page 10 Charter School Fund Budget
and conditions, these policies assist the decision-making process of the City Manager and
School's Administration. These policies provide guidelines for evaluating both current activities
and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the Charter School in the past and have helped maintain financial stability over the last
2 years. They are reviewed annually as a decision making tool and to ensure their continued
relevance in an ever-changing environment.
Operating Budget Policies
1. The Charter School will maintain at a minimum, an accessible cash reserve equivalent to
four weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding revenue
source or the implementation of trade-offs of expenses or revenues at the same time. This
applies to personnel, equipment and any other peripheral expenses associated with the
service.
4. The Charter School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
5. The Charter School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The Charter School will develop a multi-year plan for capital improvement that is updated
annually with documentation of deviations from the plan.
2. The Charter School will maintain its physical assets at a level adequate to protect the
Schools capital investment and minimize future maintenance and replacement costs. The
budget will provide for the adequate maintenance and the orderly replacement of the capital
equipment from current revenues wherever possible.
3. The Charter School will provide sufficient funds to replace and upgrade equipment as well
as to take advantage of new technology thereby ensuring that employees have safe and
efficient tools to provide their service. It reflects a commitment to further automation and use of
available technology to improve productivity in the Charter School's work force. The objective
for upgrading and replacing equipment includes: (1) normal replacement as equipment
completes its useful life, (2) upgrades to new technology, and (3) additional equipment
necessary to service the needs of the Charter School.
4. The Charter School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a shelter
from short-run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a balanced
budget.
City of Aventura Page 11 Charter School Fund Budget
3. The School will review fees/charges annually and will design or modify revenue systems to
include provisions that automatically allow charges to grow at a rate that keeps pace with the
cost of providing the service.
Cash Management/Investment Policies
1. The School will deposit all funds received by 2:00 PM the next day.
2. Investment of School funds will emphasize safety of capital; liquidity of funds and investment
income.
3. The School will collect revenues aggressively, including any past due amounts owed.
Reserve Policies
1. The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and Financial Reporting Policies
1. An independent audit will be performed annually.
2. The Charter School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting
Standards Board (GASB).
City of Aventura Page 12 Charter School Fund Budget
AVENTURA CITY OF EXCELLENCE SCHOOL
VISION STATEMENT
To join with our community to become the premier charter school in the nation where
academic excellence coexists with the promotion of social responsibility grounded in an
atmosphere of human dignity.
AVENTURA CITY OF EXCELLENCE SCHOOL
PHILOSOPHY AND ESSENTIAL ELEMENTS
The Aventura City of Excellence School staff believes that we have a responsibility to create a
school climate that enables every individual to feel cared for, respected and to act as
contributing members of the school culture. All students can learn and will be encouraged to
strive for academic excellence and personal growth that will enable them to be productive and
active members of society. In the practical application of this philosophy, opportunities shall be
provided to:
1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our world
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices
4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of
teachers and their teaching through ongoing professional development
5. Provide each student with experiences to develop an awareness of good health habits
and attitudes for living by encouraging each student to perceive learning as a life-long
continuing process from pre-school through adulthood
6. Encourage, through educational reporting, city and district officials, the citizens of
Aventura, and the professional staff to support quality education in the school
7. Use assessment data to identify and track student achievement and learning goals
8. Develop school programs based on "best practices" to promote learning gains
9. Develop strong parent-teacher-student relationships
10.Provide a strong accountability system that holds everyone at the schoolhouse
responsible for maximizing learning opportunities
11.Provide a low student-teacher ratio in order to enhance the development of the
individual strengths of each student
12.Provide additional staff members for enrichment and remediation services
13.Develop in each student the ability to think critically, make inferences, apply knowledge
to new settings and use these skills to make wise choices
CURRICULUM
The ACES curriculum is connected to state and national content standards and the school's
goals for student learning are coordinated or integrated across different disciplines. The
curriculum's sequence is rational, with more complex ideas building on simpler ones,
respecting each student's developmental levels and prior learning. Teachers and students are
accountable for all state and local assessments in addition to internal formal and informal
assessments and observations.
City of Aventura Page 13 Charter School Fund Budget
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for
independent practice. ACES students have access to Internet-based instructional programs at
home and at school. Students in kindergarten through fifth grade utilize the ACES computer
lab weekly. Sixth grade students enroll in a nine-week technology course, with an emphasis on
computer programming. Seventh grade students are required to enroll in a year long Computer
Concepts courses designed to expose them to all facets of the technology available to them.
Eighth grade students take a year-long technology aided career awareness and
entrepreneurship course. Teachers utilize mobile IPad labs regularly in the classroom.
ACES offers a variety of programs to meet the needs of all learners. The English Language
Learners (ELL) program is offered to students who are working toward English language
proficiency. Classroom teachers servicing ELL students have undergone special training
related to strategies that enhance language acquisition. The ACES ELL Coordinator
collaborates with classroom teachers related to instructional modifications that aide in content
comprehension.
Exceptional Education students are serviced within the general classroom, reducing social
stigmas and enhancing the continuity of instruction. The ESE teacher collaborates with
classroom teachers to ensure that "strategies for success" are implemented in all subject
areas.
Students with speech and language needs are serviced by a Speech and Language
Pathologist and students with occupational therapy needs are serviced by a specialist. These
programs are offered to students who qualify for services based on school district
requirements.
At-risk readers are targeted through a variety of intervention courses and strategies. ACES
Literacy Team teaches at-risk-readers in Kindergarten through eighth grade in small group
settings. This supplemental reading program provides intensive instruction using research
based programs such as Wonders, Read 180, Reading Plus and Success Maker. At-risk
readers in middle school have a two hour block of reading and language arts instruction in a
one to one computing environment.
ACES is focused on meeting the needs of all students. To this end, ACES offers a variety of
extended school day programs. These programs target specific student needs and are offered
both before and after school. These programs include small group writing instruction, focused
math tutorials, science study group and a Saturday reading program.
Gifted students in grades 1 and 2 receive "Gifted Instruction" in Language Arts and Reading
daily. Project-based applications encompassing the sciences, arts, math, and language allow
students an opportunity to combine their creativity and practical knowledge. Eligible students
in grades 3, 4, and 5 have an opportunity to enroll in a gifted Language Arts/Reading course
and a gifted Math course. Eligible students in middle school have an opportunity to enroll in
gifted courses.
ACES science laboratory program provides students with hands-on application of core
curriculum. Students in second through fifth grade visit the science lab weekly and students in
City of Aventura Page 14 Charter School Fund Budget
kindergarten and first grade conduct experiments within their classrooms. All middle school
students enroll in comprehensive science courses that emphasizes hands-on investigation.
ACES students are exposed to eco-literarcy through participation in our outdoor garden
project.
ACES Modern Language Program places emphasis on four basic components of language
acquisition (e.g., listening, speaking, reading and writing). Students build an understanding of
the relationship between perspectives and products of various cultures. Middle School students
are required to enroll in Spanish courses throughout their middle school career at ACES. The
elementary Spanish program is offered to all kindergarten through fifth grade students and
emphasizes cultures and conversational speaking.
ACES Middle School Program offers academic rigor in conjunction with an extraordinary
selection of extracurricular activities and elective programs. ACES students have the
opportunity to enroll in high school level Spanish, Physical Science, Biology, Algebra and
Geometry and to select one of five elective courses. Elective courses include Media
Production, Modern Dance, Art, Guitar, Team Sports and Drama. All middle school students
are invited to participate in after school teams including volleyball, basketball and tennis. ACES
also participates in the Independent Athletic League and offers competitive boys and girls
basketball and competitive boys and girls soccer, competitive girls volleyball and boys flag
football. These programs are funded through the school budget and offered at no cost to
students.
Elementary school students also enjoy a variety of special subject classes daily. These
programs include art, physical education, technology, media, Spanish and music. Each Friday
Elementary students participate in a club. Clubs vary from year to year based on student
interest. Currently ACES is offering the following clubs; Country Line Dancing, Baton, Board
Games, Latch Hook, Scrapbooking, Table Tennis, Jazz Dance, Middle Eastern Dance, Latin
Dance, Croquette, Origami, Yoga, Kickball, Soccer, Basketball and Healthy Eating/Gardening.
PERFORMANCE CRITERIA
1) Indicator: All students will maintain a portfolio demonstrating and charting improvement and
mastery of skills required at that grade level. This portfolio will be part of the Personal Learning
Plan (PLP) that is the compendium of parent, student and teacher conferences. Each PLP will
establish academic goals for each individual student in relation to his/her performance and
progress.
2008/09 Actual: Complete
2009/10 Actual: Complete
2010/11 Actual: Complete
2011/12 Actual: Complete
2012/13 Actual: Complete
2) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B".
2008/09 Actual: A
2009110 Actual: A
2010/11 Actual: A
2011/12 Actual: A
2012/13 Actual: A
City of Aventura Page 15 Charter School Fund Budget
3) Indicator: Meet the requirements delineated in Florida State Board of Education Administrative
Rule 6A-1.09981, Implementation of Florida's System of School Improvement and Accountability,
as may be amended from time to time.
2008/09 Actual: Complete
2009/10 Actual: Complete
2010/11 Actual: Complete
2011/12 Actual: Complete
2012/13 Actual: Complete
4) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of the
year.
2008/09 Actual: 100%
2009/10 Actual: 100%
2010/11 Actual: 100%
2011/12 Actual: 100%
2012/13 Actual: 110%
5) Indicator: Number of students enrolled shall be 95% of the number allowed by the School
Charter.
2008/09 Actual: 100%
2009/10 Actual: 100%
2010/11 Actual: 100%
2011/12 Actual: 100%
2012/13 Actual: 100%
6) Indicator: The year-to-year retention rate shall be 90%.
2008/09 Actual: 98%
2009/10 Actual: 98%
2010/11 Actual: 98%
2011/12 Actual: 98%
2012/13 Actual: 98%
7) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to the
statement that "I would recommend the Charter School to a friend" is 90%.
2008/09 Actual: 99%
2009/10 Actual: 99%
2010/11 Actual: 99%
2011/12 Actual: 99%
2012/13 Actual: 99%
8) Indicator: The audits required by State Law and the Charter shall indicate that the financial
statements are presented fairly and that tests of compliance with laws and regulations and
consideration of the internal control over financial reporting disclose no instances of non-
compliance, nor any material weaknesses.
2008/09 Actual: All in compliance
2009/10 Actual: All in compliance
2010/11 Actual: All in compliance
2011/12 Actual: All in compliance
2012/13Actual: All in compliance
City of Aventura Page 16 Charter School Fund Budget
9) Indicator: Class size and student/classroom teacher ratios shall be maintained throughout the
school year at 18:1 for kindergarten through third grade and an average of 22:1 for all grades
fourth through eighth.
2008/09 Actual: All in compliance
2009/10 Actual: All in compliance
2010/11 Actual: All in compliance
2011/12 Actual: All in compliance
2012/13 Actual: All in compliance
10) Indicator: Reading - Percent of Students in the school on grade level and above in Reading.
This is based on the Sunshine State Standards and exhibited in proficiency on the Florida
Comprehensive Assessment Test (FCAT).
2008/09 Actual: 93%
2009/10 Actual: 92%
2010/11 Actual: 92%
2011/12 Actual: 88%
2012/13 Actual: 86%
11) Indicator: Math - Percent of Students in the school on grade level and above in Math. This is
based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive
Assessment Test (FCAT).
2008/09 Actual: 87%
2009/10 Actual: 85%
2010/11 Actual: 92%
2011/12 Actual: 88%
2012/13 Actual: 90%
12) Indicator: Writing - Percent of students in the school on grade level and above in Writing. This
is based on the Sunshine State Standards and exhibited in proficiency on the Florida
Comprehensive Assessment Test (FCAT).
2008/09 Actual: 92%
2009/10 Actual: 87%
2010/11 Actual: 90%
2011/12 Actual: 94%
2012/13 Actual: 77%
13) Indicator: All Students will achieve high science standards as measured by Sunshine State
Standards Performance Standards.
2008/09 Actual: 73%
2009/10 Actual: 67%
2010/11 Actual: 76%
2011/12 Actual: 81%
2012/13 Actual: 85%
City of Aventura Page 17 Charter School Fund Budget
l
CITY OF AVENTURA
v
BUDGET CATEGORY SUMMARY
2014/15 (July 1 -June 30)
REVENUE PROJECTIONS
State Shared Revenues $ 6,535,538 $ 6,880,340 $ 3,384,662 $ 7,132,697
Charges for Services 220,001 186,100 146,459 231,100
Misc. Income 608,670 542,000 316,088 601,000
Other Non-Revenues 100,000 304,969 254,969 200,886
EXPENDITURES
K-3 Basic $ 1,931,018 $ 2,099,677 $ 864,261 $ 2,181,488
4-8 Basic 2,360,484 2,569,078 1,049,779 2,693,184
Exceptional Student Program 222,182 225,029 102,436 231,338
Substitute Teachers 190,798 84,516 80,347 85,757
Instruct Media Services 75,532 66,493 28,092 67,860
School Administration 881,632 812,701 429,647 835,422
Pupil Transit Services 182,580 184,000 110,160 184,000
Operation of Plant 1,471,869 1,572,551 721,387 1,558,634
Child Care Supervision 147,429 138,864 93,019 186,000
Capital Outlay 224,535 160,500 132,873 142,000
Revenues over(under) Expenditures $ (223,850) $ 0 $ 490,177 $ -
City of Aventura Page 18 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
DEPARTMENT DESCRIPTION
This department is responsible for the organization,operation and management of the City's charter
School. By focusing on low student teacher ratios, high academic standards and parental
participation, the school provides a first class learning environment for the City's children.The school-
operations are provided in conjunction with a service contract with Charter Schools USA.
2012113 2013/14 2013/14 2014115
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY RECAP BUDGET ACTUAL PROPOSAL
Personnel Services $ 5,059,425 $ 5,350,282 $ 2,173,709 $ 5,548,296
Operating Expenditures 1,958,213 1,870,627 1,078,410 1,939,387
Other Uses 445,886 532,000 227,009 536,000
Capital Outlay 224,535 160,500 132,873 142,000
Total $ 7,688,059 $ 7,913,409 $ 3,612,001 $ 8,165,683
Charter School Department
Organization Chart
City Manager
CSUSA School Advisory
Educational/ Committee
Administrative
Services
Principal
School Operations
City of Aventura Page 19 Charter School Fund Budget
CITY OF AVENTURA
REVENUE PR
OJECTIONS
2014/15
State Shared Revenues:
3359050 3261 School Lunch Reimbursement $ 68,670 $ 71,000 $ 29,807 $ 71,000
3359100 3310 Florida Education Finance Program 5,836,490 6,071,340 3,074,256 6,348,297
3359201 3361 A+Revenues 90,676 91,000 - 98,400
3359800 3354 Transportation 105,689 147,000 53,475 115,000
3359910 3391 Capital Outlay 434,013 500,000 227,124 500,000
Subtotal $ 6,535,538 $ 6,880,340 $ 3,384,662 $ 7,132,697
Charges for Services:
3478050 3450 Food Service Fees $ - $ 6,100 $ - $ 6,100
3479050 3473 After School Programs 220,001 180,000 146,459 225,000
Subtotal $ 220,001 $ 186,100 $ 146,459 $ 231,100
Misc.Income:
3611000 3431 Interest Earnings $ 4,656 $ 9,000 $ 3,633 $ 9,000
3661900 3495 Misc. Revenues 147,405 150,000 49,533 150,000
3661910 3495 Sport Program Fundraising 6,425 3,000 3,975 7,000
3661955 3467 Field Trips/Special Programs 226,374 200,000 120,950 225,000
3692000 3469 Special events 31,099 30,000 37,115 50,000
3665000 3469 Other Private Source Revenue 192,711 150,000 100,882 160,000
Subtotal $ 608,670 $ 542,000 $ 316,088 $ 601,000
Other Non-Revenues:
3811039 3610 Transfers In $ 100,000 $ 100,000 $ 50,000 $ 100,000
3999000 3489 Beginning Surplus - 204,969 204,969 100,886
Subtotal $ 100,000 $ 304,969 $ 254,969 $ 200,886
City of Aventura Page 20 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
A
i .- _ ,. r . ,£r'P'_ _n r -,a �. ., �,., ua , _,. ,v.,x^�:,mMr ._. .d.,,.A_,o. _ .✓,r .., _ y
Personnel Services
1220 120 Teacher $ 1,278,182 $ 1,351,660 $ 539,832 $ 1,403,713
1230 130 Other Certified Instruction 150,856 171,043 79,883 173,341
Reading Specialist
Instructional Counselor
Assistant Principal
1250 150 Kindergarten Aides(P/T)7 119,918 97,299 50,879 97,618
Admin.Asst. -
1502 291 Bonuses 30,561 48,000 5,214 48,000
1503 291 Stipends - 22,475 - 31,050
2101 221 Social Security-matching 116,714 123,930 49,628 128,112
2201 211 Pension 7,380 11,664 4,004 12,074
2301 231 Health, Life& Disability Insurance 60,004 137,843 54,570 150,560
2302 232 Dental Insurance 39,261 13,952 2,544 13,952
2401 241 Workers'Compensation 13,379 12,312 613 12,728
2501 250 Unemployment Compensation 19,394 5,000 5,976 5,000
subtotal $ 1,835,649 $ 1,995,177 $ 793,143 $ 2,076,148
Operating Expenditures/Expenses
4001 330 TraveVConferences/Training $ 295 $ 3,500 $ 2,459 $ 3,500
4101 Cell Phone 420 - 420 840
5290 590 Other Matt& Supply 38,569 35,000 24,360 35,000
5299 790 Miscellaneous Expense 1,376 4,500 1,073 4,500
5410 521 Memberships/Dues/Subscription - 1,500 - 1,500
5411 520 Textbooks 54,709 60,000 42,806 60,000
subtotal $ 95,369 $ 104,500 $ 71,118 $ 105,340
City of Aventura Page 21 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6002-569
4-8 Basic 5102
,w
S8 _ .,_ .�.,-...e.:u.. _.i.,,.-."..... ._.e f,.t.'"�: � ..... u.a aM..✓. .a <__ __c,.v.c .�z � ...e �z , ... _
Personnel Services
1220 120 Teacher $ 1,786,237 $ 1,817,887 $ 710,667 $ 1,887,212
1230 130 Other Certified Instruction 72,098
Assistant Principal - 79,536 35,467 81,922
1250 150 Comm Spec/Instructional Asst. - 15,574 5,653 15,574
1502 291 Bonuses 37,653 60,000 6,004 60,000
1503 291 Stipends - 49,095 - 72,900
2101 221 Social Security-matching 139,206 146,344 54,898 151,830
2201 211 Pension 15,864 14,347 6,199 14,885
2301 231 Health, Life& Disability Insurance 71,245 168,265 86,846 188,046
2302 232 Dental Insurance 46,052 17,152 2,407 17,552
2401 241 Workers'Compensation 15,726 14,539 613 15,084
2501 250 Unemployment Compensation 21,262 5,000 4,635 5,000
subtotal $ 2,205,343 $ 2,387,739 $ 913,389 $ 2,510,005
Operating Expenditures/Expenses
4001 330 Travel/Conferences/Training $ 3,105 $ 4,500 $ 2,616 $ 4,500
4101 Cell Phone 420 - 420 840
5290 590 Other Mat'I&Supply 55,207 65,000 33,634 65,000
5299 790 Miscellaneous Expense 673 3,000 699 3,000
5410 521 Memberships/Dues/Subscription 49 839 - 839
5411 520 Textbooks 81,107 93,000 89,054 93,000
5901 791 Athletic Activities 14,580 15,000 9,967 16,000
subtotal $ 155,141 $ 181,339 $ 136,390 $ 183,179
r
.°
City of Aventura Page 22 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
Personnel Services
1220 120 Teacher $ 144,353 $ 89,134 $ 30,333 $ 89,709
1230 130 Other Certified Instruction
Dean of Student Services - 58,720 29,360 61,069
1502 291 Bonuses 2,099 5,000 158 5,000
2101 221 Social Security-matching 11,018 11,311 4,483 11,535
2201 211 Pension 141 1,109 60 1,131
2301 231 Health, Life& Disability Insurance 5,239 11,443 7,846 12,560
2302 232 Dental Insurance 2,980 1,200 315 1,200
2401 241 Workers'Compensation 1,225 1,124 - 1,146
2501 250 Unemployment Compensation 1,720 - 193 -
subtotal $ 168,775 $ 179,041 $ 72,748 $ 183,350
Operating Expenditures/Expenses
3190 310 Prof&Tech Services-SPED $ 43,436 $ 33,000 $ 23,690 $ 35,000
4001 330 TraveVConferences/Training 1,800 3,000 2,024 3,000
4420 590 Leasing Expense - 1,500 - 1,500
5290 590 Other Mat'l& Supply 7,440 6,000 3,275 6,000
5299 790 Miscellaneous Expense 731 1,500 699 1,500
5410 521 Memberships/Dues/Subscription - 988 - 988
subtotal $ 53,407 $ 45,988 $ 29,688 $ 47,988
City of Aventura Page 23 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014115
BUDGETARY ACCOUNT SUMMARY
190-6004-569
Substitute Teachers 5901
iy ,�, g,
,. r ... e. �a.h _ ..'�i`,��'w ,.�,, .,.
Personnel Services
1220 120 Pool Sub $ 25,830 $ 26,523 $ 11,102 $ 27,318
1225 140 Teacher-PIT 140,572 46,000 58,314 46,000
1502 291 Bonuses 2,170 500 158 500
2101 221 Social Security-matching 12,780 5,548 5,295 5,609
2201 211 Pension 28 199 - 205
2301 231 Health, Life&Disability Insurance 2,306 3,796 3,821 4,168
2302 232 Dental Insurance 1,032 400 127 400
2401 241 Workers'Compensation 584 551 - 557
2501 250 Unemployment Compensation 5,496 1,000 1,530 1,000
City of Aventura Page 24 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014115
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instruct Media Services 6200
Personnel Services
1230 130 Media Specialist $ 58,533 $ 52,137 $ 23,894 $ 53,049
1502 291 Bonuses 1,339 2,500 - 2,500
2101 221 Social Security-matching 4,410 3,988 1,789 4,058
2201 211 Pension 389 314 - 321
2301 231 Health, Life& Disability Insurance 6,103 3,757 2,183 4,129
2302 232 Dental Insurance 2,893 400 104 400
2401 241 Workers'Compensation 501 396 - 403
2501 250 Unemployment Compensation 1,337 - 122 -
subtotal $ 75,505 $ 63,493 $ 28,092 $ 64,860
Operating Expenditures/Expenses
5411 520 Textbooks $ 27 $ 3,000 $ - $ 3,000
subtotal $ 27 $ 3,000 $ - $ 3,000
City of Aventura Page 25 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6006-569
School Administration 7300
Personnel Services
1211 110 Administrators $ 198,692 $ 205,306 $ 100,301 $ 216,953
Dean of Academics
Principal
1260 160 Other Support Personnel 212,788 235,963 118,038 243,450
2 Receptionist
Administrative Secretary
Registrar/Compliance/ESE
Business Manager
Network/Comp Tech
1502 291 Bonuses 2,498 7,500 - 6,500
2101 221 Social Security-matching 28,949 33,758 14,948 35,221
2201 211 Pension 20,288 26,797 9,942 28,428
2301 231 Health,Life&Disability Insurance 25,110 35,072 19,750 37,339
2302 232 Dental Insurance 7,691 3,152 653 3,152
2401 241 Workers'Compensation 1,820 3,353 175 3,499
2501 251 Unemployment Compensation 2,963 2,000 808 2,000
subtotal $ 500,799 $ 552,901 $ 264,615 $ 576,542
Operating Expenditures/Expenses
4001 330 Travel/Conferences/Training $ 7,388 $ 10,000 $ 3,318 $ 10,000
4041 201 Automobile Allowance 5,400 5,400 2,700 5,400
4101 Telephone 700 1,400 242 480
4855 790 Field Trips/School Events 326,461 215,000 145,754 215,000
5290 590 Other Mat'I&Supply 39,917 25,000 12,331 25,000
5410 521 Memberships/Dues/Subscription 967 3,000 687 3,000
subtotal $ 380,833 $ 259,800 $ 165,032 $ 258,880
City of Aventura Page 26 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014!15
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
1
Operating Expenditures/Expenses
3190 310 Prof&Tech Services $ 182,580 $ 184,000 $ 110,160 $ 184,000
City of Aventura Page 27 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
p R. fi` . yr
Personnel Services 12000
1260 160 Other Support Personnel $ 29,722 $ 29,423 $ 13,363 $ 30,306
Janitor
2101 221 Social Security-matching 2,158 2,251 1,000 2,318
2201 211 Pension 3,970 4,119 1,871 4,243
2301 231 Health, Life& Disability Insurance 13,954 14,135 4,598 14,137
2302 232 Dental Insurance 589 400 149 400
2401 241 Workers'Compensation 1,113 224 394 230
subtotal $ 51,506 $ 50,551 $ 21,375 $ 51,634
Operating Expenditures/Expenses
3148 312 Planning/Management Fee CSUSA $ 354,437 $ 279,000 $ 139,500 $ 280,000
3201 312 Accounting&Auditing Fees 11,160 15,000 12,400 15,000
3431 310 Contract-Food Services 69,162 64,000 36,320 69,000
4101 370 Communications 69,272 65,000 36,322 68,000
4301 430 Electricity 126,078 151,000 65,985 135,000
4320 380 Pub Ut Svc Othr Energy Sv 22,630 20,000 9,528 20,000
4440 360 Office Equip-Leasing Expense 4,834 28,000 12,508 28,000
4501 320 Insurance&Bond Premium 40,644 35,000 3,997 35,000
4620 350 Contract-Building Maintenance 143,555 217,000 97,233 217,000
4635 350 Repairs& Maintenance 129,849 84,000 58,492 84,000
5120 Computer Supplies/Software - 21,000 - 9,000
5290 590 Other Mat'l& Supply 2,856 10,000 718 10,000
5295 510 Cleaning/Janitorial Supplies - 1,000 - 1,000
subtotal $ 974,477 $ 990,000 $ 473,003 $ 971,000
Other Uses
5901 790 Contingency $ (808) $ 82,000 $ - $ 85,000
5905 790 AACC Expenses 2,694 6,000 5,009 7,000
9129 921 Lease Payments to City Debt Service 444,000 444,000 222,000 444,000
subtotal $ 445,886 $ 532,000 $ 227,009 $ 536,000
City of Aventura Page 28 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6009-569
Child Care Supervision 9102
I'i
Personnel Services
1260 160 Other Support Personnel $ 32,535 $ 32,805 $ - $ -
After School Counselor I
After School Counselor II
2101 221 Social Security-matching 2,050 2,510 - -
2401 241 Workers'Compensation 181 249 - -
2501 250 Unemployment Compensation 1,450 1,300 - -
subtotal $ 36,216 $ 36,864 $ - $ -
Operating Expenditures/Expenses
3113 310 Contract-Recreation Programs $ 76,020 $ 64,000 $ 73,920 $ 148,000
3201 312 Accounting&Auditing Fees 2,000 2,000 1,000 2,000
4301 430 Electricity 10,000 10,000 5,000 10,000
4501 320 Insurance&Bond Premium 3,000 3,000 1,500 3,000
4620 350 Contract-Building Maintenance 8,685 8,000 6,656 8,000
4635 350 Repairs&Maintenance 7,622 7,500 3,750 7,500
5290 590 Other Mat'I& Supply 5,846 7,500 1,193 7,500
subtotal $ 113,173 $ 102,000 $ 93,019 $ 186,000
, sa ,2, �x� . ., ,. ,`°Y ., t_. '°, 'r
City of Aventura Page 29 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2014/15
BUDGETARY ACCOUNT SUMMARY
190-6010-569
Capital Outlay 7400
� x �
Capital Outlay
6401 692 Computer Equipment>5000 $ 65,011 $ 40,000 $ 7,247 $ 45,000
6402 643 Computer Equipment<5000 74,335 120,500 125,626 97,000
6410 640 Furniture, Fixture& Equipment - - - -
a y d Yg'
Upgrade Network Switches and Routers $ 10,000
Replace AV Equipment and/or Smartboards 20,000
Phone System Upgrade 15,000
Subtotal $ 45,000
Replace 85 Computers/Laptops $ 93,500
Replace Color Laser Printer 3,500
Subtotal $ 97,000
•
City of Aventura Page 30 Charter School Fund Budget
ORDINANCE NO. 2014-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING
AND CAPITAL BUDGET FOR THE AVENTURA CITY OF
EXCELLENCE SCHOOL FOR FISCAL YEAR 2014/15 (JULY 1 —
JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2014/2015 Operating and Capital Improvement Program Budget for
the Aventura City of Excellence School, a copy of said budget being attached hereto and made
a part hereof as specifically as if set forth at length herein, be and the same is hereby
established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager in
accordance with the provisions of the City Charter and applicable law. Funds of the City shall be
expended in accordance with the appropriations provided in the Budget adopted by this
Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental
appropriations or the reduction of appropriations, if any, shall be made in accordance with Section
4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by
department total. Said limitation requires that the total sum allocated to the Charter School
department for operating and capital expenses may not be increased or decreased without
specific authorization by a duly-enacted Resolution affecting such amendment or transfer.
City of Aventura Page 31 Charter School Fund Budget
Therefore, the City Manager may authorize transfers from one individual line item account to
another, so long as the line item accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all
authorized budgeted positions. However, the City Manager may amend said authorized budgeted
positions in order to address the operating needs of the department so long as sufficient
budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a
condition of acceptance any limitation regarding the use or expenditures of the monies received,
the funds so received need not be shown in the Operating Budget nor shall said budget be
subject to amendment of expenditures as a result of the receipt of said monies, but said monies
shall only be disbursed and applied toward the purposes for which the said funds were received.
To ensure the integrity of the Operating Budget, and the integrity of the monies received by the
City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be
segregated and accounted for based upon generally accepted accounting principles and where
appropriate, placed into separate and individual trust and/or escrow accounts from which any
money drawn may only be disbursed and applied within the limitations placed upon the Gift or
Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School Fund
Budget for the City of Aventura, if the City Manager determines that the Department Total will
exceed its original appropriation, the City Manager is hereby authorized and directed to prepare
such Resolutions as may be necessary and proper to modify any line item from the Budget
hereby.
City of Aventura Page 32 Charter School Fund Budget
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2014 shall lapse at
that time; and all capital outlay encumbrances and capital outlay expenditures not spent during
the fiscal year may be re-appropriated in the 2014/2015 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be severable
and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to
be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
City of Aventura Page 33 Charter School Fund Budget
ESTABLISHED 2003
V",
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CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City 'nage
DATE: April 4, 2014
SUBJECT: Ordinance Amending 2013/14 Charte chool Fund Budget
1st Reading April 17, 2014 City Commission Meeting Agenda Item 3.8
2"d Reading May 6, 2014 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance
amending the 2013/14 Charter School Fund Budget. The total amount of the
amendment is $275,180.
BACKGROUND
The attached document has been prepared as a clean-up amendment prior to the end
of the fiscal year on June 30, 2014. The following is a summary of the amendments:
REVENUES
1. Recognizes $175,180 in unanticipated State revenue to fund the Teacher
Pay Increases included in the 2013/14 State Budget and approved by the
City Commission in September 2013.
2. Recognizes $100,000 as a transfer from the General Fund from the sale of
City property recently closed, as previously approved by the City
Commission.
EXPENDITURES
1. Provides $175,180 for Teacher Pay Increases as provided by the State's
Budget.
2. Provides $30,000 to replace air conditioning unit.
Memo to City Commission
Page 2
3. Provides $15,000 for security devices at the school.
4. Provides $50,000 to expedite the replacement of 60 outdated PCs.
5. Provides $5,000 to finalize the "Bring Your Own Devises" infrastructure.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01841-14
ORDINANCE NO. 2014-
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE
NO. 2013-05, WHICH ORDINANCE ADOPTED A
CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL FOR FISCAL YEAR 2013/2014 (JULY 1 — JUNE
30) BY REVISING THE 2013/2014 FISCAL YEAR BUDGET
DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the Aventura City of Excellence School and upon the recommendations of the City
Manager (and the concurrence of the Finance Director as to Accounting Principles), it is
deemed necessary to adjust, amend and implement the 2013/2014 Operating and
Capital Budget of the Aventura City of Excellence School as set forth in Exhibit "A"
attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2013-05, which Ordinance adopted a budget for the 2013/2014 fiscal
year for the Aventura City of Excellence School by revising the 2013/2014 budget as
Ordinance No. 2014-_
Page 2
set forth on the attached Exhibit "A", which exhibit is deemed incorporated by reference
as though set forth in full herein.
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Section 4. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on first reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
The foregoing Ordinance was offered by Commissioner , who moved its
adoption on first reading. This motion was seconded by Commissioner and upon
being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
The foregoing Ordinance was offered by Commissioner , who moved its
adoption on second reading. This motion was seconded by Commissioner and
upon being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
2
Ordinance No. 2014-_
Page 3
PASSED AND ADOPTED on first reading this 17th day of April, 2014.
PASSED AND ADOPTED on second reading this 691 day of May, 2014.
SUSAN GOTTLIEB, MAYOR
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
3
EXHIBIT A
Budget Amendments
CHARTER SCHOOL FUND 190
2013114. . '14 r 2013114
OBJECT ADOPTED AMMO - ',.,1BPASED
CODE CATEGORY BUDGET AMOUNT:' $;.°
Revenues
State Shared Revenues
3359100 Florida Education Finance Program 6,071,340 175,180 6,246,520
SUBTOTAL $ 6,071,340 $ 175,180 $ 6,246,520
Other Non-Revenues
3811001 Transfers In $ 100,000 $ 100,000 $ 200,000
SUBTOTAL $ 100,000 $ 100,000 $ 200,000
Total Amendments-Revenues 215,180
Expenditures
K-3
1220 Teacher $ 1,351,660 $ 73,760 $ 1,425,420
SUBTOTAL $ 1,351,660 $ 73,760 $ 1,425,420
4 to 8
1220 Teacher $ 1,817,887 $ 96,810 $ 1,914,697
SUBTOTAL $ 1,817,887 $ 96,810 $ 1,914,697
Exceptional Student Program
1220 Teacher $ 89,134 $ 4,610 $ 93,744
SUBTOTAL $ 89,134 $ 4,610 $ 93,744
Operation of Plant
5120 Computer Supplies/Software 21,000 $ 5,000 $ 26,000
SUBTOTAL $ 21,000 $ 5,000 $ 26,000
Capital Outlay
6402 Computer Equipment $ 120,500 $ 50,000 $ 170,500
6410 Furniture, Fixture & Equipment - 45,000 45,000
SUBTOTAL $ 120,500 $ 95,000 $ 170,500
......................
Total Amendments-Expenditures ;215,180
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: City Commission
FROM: Vice Mayor Billy Joel
DATE: April 14, 2014
SUBJECT: City Manager Evaluation
As you are aware, the Employment Agreement for the City Manager provides for an
annual evaluation. This year I utilized the formal evaluation process that we adopted
two years ago for assessing the performance of the City Manager. The performance
categories also were developed based on models from the International City Managers
Association (ICMA).
Each criterion was rated based on the following rating system:
1 = Needs Strengthen/Improvements
2 = Meets Expectations
3 = Excellent
The following represents the Performance Categories and my ratings for this past year:
1. Policy Execution — Implements the governing body actions in accordance with
the intent of the City Commission, enforces the City's laws, policies and
ordinances and reviews ordinances and policy procedures periodically to suggest
improvements.
Score: 3
2. Fiscal Management — Prepares an operating and CIP budget document and
budgetary recommendations in an intelligent and realistic format, appropriately
monitors and manages the fiscal activities of the City, makes the best possible
use of available funds, conscious of the need to operate efficiently and
effectively and makes recommendations to save costs.
Score: 3
3. Reporting — Provides regular information and reports to the City Commission
concerning matters of importance and on City operations, responds in a timely
manner to requests and concerns of the City Commission, takes the initiative to
provide information, advice and recommendations on important matters facing
the City.
Score: 3
4. Citizen Relations — Responsive to requests from citizens in a timely and
professional manner, accessible to members of the community, demonstrates a
dedication to service to the community, meets with and listens to members of the
community to discuss their concerns and strives to understand their interests.
Score: 3
5. Leadership — Sets a professional example by handling the affairs of the City in a
fair and impartial manner, exercises good judgment, diligent and thorough in the
discharge of duties and demonstrates a capacity for innovation and creativity.
Score: 3
6. Supervision and Staffing — Recruits and retains competent personnel for
department director positions, encourages department directors to operate their
departments with minimal involvement yet maintains general control of
operations, encourages teamwork, innovation and effective problem solving
among staff members. Sustains or improves staff performance by evaluating,
setting goals and assessing their progress.
Score: 3
7. Commission Relations — Carries out the directives of the whole as opposed to
those of any one member, provides professional staff reports and
recommendations on agenda items, disseminates complete and accurate
information equally to all members in a timely manner, keeps the Commission
informed and assists in establishing long range goals.
Score: 3
In addition to the above, I would like to point out that this June, Eric will have completed
18 years of service with our City and will have been in public administration over 36
years. Very few cities have a manager with his years of experience, longevity and more
important, the stability he has provided to our City. As I have said in the past, I think we
all agree that we are very fortunate to have Eric Soroka as our City Manager. His
accomplishments with the City are too numerous to outline in this memorandum.
Based on the foregoing I recommend the following:
• Net bonus of$30,000 (same as previous year)
I feel that the items outlined above are reasonable and fair to both parties.
BJ/tms(,,