2014-14RESOLUTION NO. 2014 -14
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND
OTHERWISE ENTER INTO THAT AGREEMENT BETWEEN THE CITY OF
AVENTURA AND THE UNIVERSITY OF SOUTH FLORIDA BOARD OF
TRUSTEES FOR THE UNIVERSITY OF SOUTH FLORIDA'S CENTER FOR
URBAN TRANSPORTATION RESEARCH; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute and otherwise enter into
that certain Agreement attached hereto between the City of Aventura and the University
of South Florida Board of Trustees for the University of South Florida's Center for
Urban Transportation Research.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner Holzberg, who moved its
adoption. The motion was seconded by Commissioner Luz Weinberg, and upon being
put to a vote, the vote was as follows:
Commissioner Enbar Cohen
yes
Commissioner Teri Holzberg
yes
Commissioner Billy Joel
absent
Commissioner Michael Stern
yes
Commissioner Luz Urbaez Weinberg
yes
Vice Mayor Howard Weinberg
yes
Mayor Susan Gottlieb
yes
Resolution No. 2014 -14
Page 2
PASSED AND ADOPTED this 4th day of March, 2014.
S AN GOTTLIEB, MAYOR
A EST -
RESA M OR KA, MMC
TY CLER
APPROVED AS TO LEGAL SUFFI I[ NCY:
CITY ATTORNEY
Letter of Agreement and Contract
In this contract between the City of Aventura Police Department (vendor) and the University of South
Florida Board of Trustees for the University of South Florida's Center for Urban Transportation
Research ( "University "), the vendor shall perform the services outlined in the scope of services (Exhibit A).
Total not to exceed: $9,360.00
This contract is being entered into under the terms and conditions of the Florida Department of Transportation
( "FDOT ") project TWO 4945 -001, Contract #BDV25. A final product must be received or services completed
by August 15, 2014; a final invoice must be received by August 15, 2014. The vendor shall forfeit payment of
costs if final invoice is not received by close of business on August 15, 2014. Invoices may be mailed via the
U.S. Post Office, shipped or emailed to Kristin(i4utr.usf.edu. Faxed invoices are not accepted.
It is expressly understood that the vendor is an independent contractor, and not an agent of the FDOT or the
University of South Florida. The FDOT and the University's liability in negligence or indemnity for acts of its
employees or officers will only be provided under Section 768.28, Florida Statutes. Neither the FDOT nor the
University shall be responsible for attorney fees except as provided by statute.
Subject to the limitations of Section 768.28, Florida Statutes, the contractor shall be required to defend, hold
harmless and indemnify the University, the FDOT, NHTSA, FHWA, and USDOT, from all claims and liability,
or both due to recklessness or intentional wrongful misconduct of the contractor, consultant, or their employees.
In accordance with the contract, the vendor is authorized to perform the tasks detailed in the attached Exhibits,
and is fully responsible for satisfactory completion of all services. The delivery of services will begin upon
execution of the contract and will end on or before August 15, 2014. Allowable expenses include overtime
detail hours, and FICA and retirement based on those hours only.
Invoices must be submitted monthly, beginning within 30 days of execution of this contract. All invoices are
required to include the inclusive dates (to /from) of service and the following certification statement "All costs
are true and valid costs incurred in accordance with the agreement" and must be signed by an authorized vendor
representative.
CANCELLATION: This contract may be unilaterally cancelled by the Department or the University for refusal
by the contractor to allow public access to all documents, papers, letters, or other material made or received by
the contractor in conjunction with this contract, unless the records are exempt from section 24(1) of Article 1 of
the state constitution and section 119.07(1), Florida Statutes.
University of South Florida
Project Director, University of South Florida
Vendor's Authorized Agent Signature
Date
Date
Date
EXHIBIT "A"
SCOPE OF SERVICES
PEDESTRIAN AND BICYCLE SAFETY ENFORCEMENT CAMPAIGN
City of Aventura Police Department (Vendor /Agency)
OBJECTIVE:
The Florida Department of Transportation, through a Task Work Order with the University of South Florida,
will utilize law enforcement support to enhance a comprehensive safety campaign that promotes safe
pedestrian, bicyclist, and driver behaviors in high priority counties throughout the state.
PURPOSF-
In 2011, traffic crashes in Florida resulted in 497 pedestrian fatalities, 6,194 pedestrian injuries, 120 bicyclist
fatalities, and 4,632 bicyclist injuries. Based on the National Highway Traffic Safety Administration (NHTSA)
Traffic Safety Facts, these rates nearly double the national average for pedestrians and nearly triple the
national average for bicyclists.
Pedestrian and Bicycle crashes are more likely to result in fatal or serious injuries than any other types of
crashes. The number of hospitalizations and emergency room visits related to these crashes indicate that
the magnitude of the problem may even be larger than identified by traffic crash reports. The financial
impacts and suffering caused by these fatalities and injuries are significant.
This campaign is a component of Florida's Bicycle /Pedestrian Focused Initiative Communication & High
Visibility Enforcement Implementation under the direction of the Florida Department of Transportation
(FDOT) and the University of South Florida. This program supports the goals established in Florida's
Pedestrian and Bicycle Strategic Safety Plan.
III. SERVICES TO BE PROVIDED:
A. High Visibility Enforcement of all road users, including pedestrians, bicyclists, and motorists.
These enforcement activities are being implemented to remind and educate pedestrians, bicyclists, and
motorists of safe behaviors. The main objective of this effort is to reduce traffic crashes and fatalities
involving pedestrians and bicyclists through the use of selected Traffic Enforcement and Education
Details. Education and Enforcement activities may include warnings and /or citations to pedestrians,
bicyclists, and motorists in accordance with Florida Statues.
B. Enforcement Officers shall distribute safety educational materials, such as reflective items and printed
materials, during High Visibility Enforcement Activities. It is strongly recommended that an education
phase be conducted prior to issuing citations.
C. Enforcement agencies are required to engage the media to assist in distributing messages regarding the
safety campaign to motorist, pedestrians, and bicyclist in the identified areas. Approved messages will
be provided for your use.
IV. DEPARTMENT RESPONSIBILITIES:
A. The Department will provide each agency copies of the required training materials, a copy of Florida's
Pedestrian and Bicycle Strategic Safety Plan, and educational materials to support the efforts. It is
required that education and enforcement efforts included in this project be concentrated in high priority
areas as identified in the proposal and approved by the Department. Funding is restricted to overtime
efforts specific to pedestrian and bicycle safety in the identified high priority areas.
V. AGENCY RESPONSIBILITIES:
All officers assigned to details under this contract must first complete the National Highway Traffic Safety
Administration's "Pedestrian Safety Training for Law Enforcement ". Once training has been completed, a
certification must be submitted to the University listing which officers completed the training. A copy of this
training CD has been provided to your training officer.
B. It is strongly recommended that officers engaged in these enforcement efforts also participate in:
NHTSA "Bicycle Safety Training for Law Enforcement"
http: / /mcs.nhtsa.gov/ index. cfm? fuseaction= category.display &category ID= 24 &CFID= 20271928 &CFTOK
EN= 38513143
NHTSA Roll Call Video "Enforcing Law for Bicyclists"
http: / /www.nhtsa.gov/ Driving +Safety /Bicycles /Enhancing +Bicycle +Safety: +Law +Enforcement's +Role
Within 30 days of the contract execution, the agency must submit a list of personnel authorized to perform
overtime details under this agreement.
Only personnel listed on the authorized personnel list and with a certification of completion of the approved
training are eligible for reimbursement under this agreement.
Monthly reports will be provided to the University which will include:
Number of enforcement details conducted with a list of officers assigned /working the detail, and the date,
time and location specified.
Citation data, including warnings issued to motorist, pedestrians, and bicyclists.
Educational efforts conducted with date, time, location and number of contacts specified.
Personnel Timesheet Forms and Detail Reporting Forms (these will be provided to you by the University)
The funding that is provided to the Agency is not to be used to supplant the Agency's on -going enforcement
and educational efforts. Duplicated efforts will not be eligible for reimbursement.
VI. BEGINNING AND LENGTH OF SERVICES:
A. The performance period of this Agreement shall begin upon execution of the contract and shall end on
August 15, 2014.
B. This Agreement is non - renewable.
VII. ATTACHMENTS:
Exhibits, required forms and additional data may be attached to this agreement.
VIII. TERMINATION ACTION:
This contract may be unilaterally cancelled by the Department for refusal by the contractor to allow public
access to all documents, papers, letters, or other material made or received by the contractor in conjunction
with this contract, unless the records are exempt from section 24(1) of Article 1 of the state constitution and
section 119.07(1), Florida Statutes.
EXHIBIT "B"
METHOD OF COMPENSATION
PEDESTRIAN AND BICYCLE SAFETY ENFORCEMENT CAMPAIGN
City of Aventura Police Department (Vendor /Agency)
PURPOSE:
This Exhibit defines the limits and method of compensation to be made to the Vendor for the services set
forth in Exhibit "A" and the method by which payments shall be made.
COMPENSATION:
For the satisfactory performance of services detailed in Exhibit "A" the Vendor shall be paid a Maximum
Amount of $9,360.00.
The University, based on need and availability of budget, may increase or decrease the Maximum Amount
by Amendment.
III. PROGRESS PAYMENTS:
The Vendor shall submit an invoice (3 copies) in a format acceptable to the Department. Payment shall be
made at the contract hourly billing rates in Exhibit "C ", for services provided, as approved by the
Department. The contract hourly billing rates shall include the costs of salaries and fringe benefits. Payment
for expenses shall be made on the basis of actual allowable cost incurred as authorized and approved by the
Department.
Invoices shall be submitted to:
University of South Florida
Attn: Kristin Larsson
4202 East Fowler Avenue, CUT 100
Tampa, Florida 33620
IV. DETAILS OF COSTS AND FEES:
Details of costs and fees for the performance of the services are contained in Exhibit "C ", attached hereto
and made a part hereof.
V. TANGIBLE PERSONAL PROPERTY:
This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F S.
EXHIBIT "C"
PRICE SHEET - PEDESTRIAN AND BICYCLE SAFETY ENFORCEMENT CAMPAIGN
City of Aventura Police Department
SERVICE PROVIDED: Enhanced Traffic Enforcement Detail /High Visibility Enforcement
Details to be completed per week
1
Hours per detail
3
Officers per detail
2
Total number of hot spots /corridors
1
Frequency each hot spot will be
Once every week
enforced
Total number of times each hot spot
will be enforced
26
Hourly Rate
Quantity
Total Budget
$60
156
$9,360.00
Quantity calculated from 26 weeks at
level of effort indicated above
NOTE: Modifications from submitted proposal: reduction from 30 total details to 26 (1x per week for 26 weeks), no
funding for physical improvements ($7,500 reduction), compress education /warn /citation phases to 6 months total.
ACKNOWLEDGEMENT: I certify that I have read and agree to abide by the pricing and all terms and conditions of this
Agreement and that I am authorized to sign for the City of Aventura Police Department.
Agency:
Address:
City:
Authorized Signature:
Printed Name:
Title:
FEID#
State: FL Zip:
Date:
PERSONNEL SERVICES TIME SHEET
Implementing Agency
Project Number Claim Number.
For a period of to
Certified Correct by
Signature of Admm,strator or Implementing Agency
msvucnon,
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Name:
Name.
Name.
Day of Month
Detail Locauon
Protect
Time
Total Hours
Detail Location
Project
Time
Total Hours
Detail Location
Project
Time
Total Hours
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
TOTAL
0.00
0.00
0.00
0.00
0.00
0.00
Agency Name
[Street Address]
[City, ST ZIP Code]
Phone [phone] Fax [fax]
TO:
University of South Florida
4202 East Fowler Ave., CUT 100
Tampa, FL 33602
ATTN: Kristin Larsson
kristin(cocutr.usf.edu
COMMENTS OR SPECIAL INSTRUCTIONS:
INVOICE
INVOICE #[100]
DATE: [CLICK TO SELECT A DATE]
— P.O. NUMBER — 7_ —_. - -- -- - -- - - -
-- —
-- -- - - - - --
- - - -- ----.
QUANTITY DESCRIPTION UNIT PRICE - I -TOTAL
I
TOTAL DUE
Make all checks payable to [Company Name]
If you have any questions concerning this invoice, contact [Name, phone, email]
Inclusive Dates of Service from I I to I I
All costs are true and valid costs incurred in accordance with the agreement
Authorized Agent Signature