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02-26-2014c .Y of Agenda REVISED I. Call to Order II. Public Comment III. Approval of Minutes — January 23, 2014 IV. Community Garden Project VIII. Adjournment This meeting is open to the public. Notice pursuant to Section 286.0105, Florida Statutes, if applicable, is hereby incorporated by reference. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466- 8901, not later than two days prior to such proceeding. Please be advised that one or more members of the Aventura City Commission may attend this meeting. I. Call to Order: The meeting was called to order by Chairman Jonathan Evans. City Clerk Teresa M. Soroka called the roll. Members present: Eric Berger Jonathan Evans Sandra L. Kaplan Denise Landman Joan Robbins Members Absent: Marjorie E. Aloni Julie Shapiro II. Public Comment: None. III. Approval of Minutes: A motion to approve the minutes of the December 12, 2013 meeting was offered by Ms. Landman, seconded by Ms. Kaplan and unanimously passed. IV. Community Garden Project: Mr. Sherman introduced the following applicants for the Community Garden Club Committee: Kemar Feron, Monalisa Fernandez, Tere Larsen, Lisa Roberts, Pavel Terselich. After discussion, a motion was offered by Ms. Landman, seconded by Mr. Berger and unanimously passed that staff would draft rules and regulations and duties of this committee for discussion at the next meeting. V. Green Market: Board members discussed the status of the green markets. A motion to continue this program until May 2014 was offered by Ms. Kaplan, seconded by Mr. Evans and unanimously passed. VI. Staff Update: Mr. Sherman discussed Go -Green awards and it was the consensus of the Board to combine this with Arbor Day. Additional items discussed were movie nights, youth athletics, including basketball and soccer, bus ridership, and the award of Tree City USA to the City of Aventura. COMMUNITY SERVICES ADVISORY BOARD MEETING January 23, 2014 — 3 p.m. �, ��° Qy `` Government Center Executive Conference Room Aventura, Florida 33180 I. Call to Order: The meeting was called to order by Chairman Jonathan Evans. City Clerk Teresa M. Soroka called the roll. Members present: Eric Berger Jonathan Evans Sandra L. Kaplan Denise Landman Joan Robbins Members Absent: Marjorie E. Aloni Julie Shapiro II. Public Comment: None. III. Approval of Minutes: A motion to approve the minutes of the December 12, 2013 meeting was offered by Ms. Landman, seconded by Ms. Kaplan and unanimously passed. IV. Community Garden Project: Mr. Sherman introduced the following applicants for the Community Garden Club Committee: Kemar Feron, Monalisa Fernandez, Tere Larsen, Lisa Roberts, Pavel Terselich. After discussion, a motion was offered by Ms. Landman, seconded by Mr. Berger and unanimously passed that staff would draft rules and regulations and duties of this committee for discussion at the next meeting. V. Green Market: Board members discussed the status of the green markets. A motion to continue this program until May 2014 was offered by Ms. Kaplan, seconded by Mr. Evans and unanimously passed. VI. Staff Update: Mr. Sherman discussed Go -Green awards and it was the consensus of the Board to combine this with Arbor Day. Additional items discussed were movie nights, youth athletics, including basketball and soccer, bus ridership, and the award of Tree City USA to the City of Aventura. VII. New Business: The next meeting was scheduled for February 27, 2014 at 3:30 p.m. VIII. Adjournment: There being no further business to come before the Board, after motion made, seconded and unanimously passed, the meeting was adjourned at 3 :40 p.m. Approved by the Board on Teresa M. Soroka, MMC, City Clerk 2 City of Aventura Founders Park Community Garden Rules Rules of Membership and Assignment of Garden Plots: Members of the Community Garden shall submit an application for Aventura Garden Association (AGA) Membership where annual dues are $10. Membership is for an individual or family and is nontransferable and non - refundable. Membership is from April 1 of the current year to March 30 of the following year. New members may join at any time during the year. Fee for Garden plots are $100 for a 4x8' plot. Fee shall be due at the time of application and can accompany the application for membership to the AGA. Fee is for one year. Garden plots will be determined by a lottery system if demand exceeds the number of garden plots available. Priority shall be given to Aventura residents who have not previously rented a garden plot. A waiting list will be maintained for applicants for whom a plot was not available and is based upon date of submission. One plot per family or organization and Garden plots are not transferable. Applications for garden plots will be available from February 15 through March 15. All fees are due at that time. Members may share a plot but must provide relevant information (names and contacts) on the application. Assignment of the garden plots will be done at the Community Garden, in person, on a date(s) determined by the Community Services Director prior to the current season. All plots will be numbered and recorded with the current gardener(s) assigned to that plot. All gardeners are expected to volunteer hours toward Community Garden efforts such as overseeing the garden, pest inspection, applying mulch to the paths as needed, etc. A Garden plot assignment may be revoked at any time if the member is guilty of failing to follow the rules of the Community Garden or fails to properly maintain their garden plot. The member will be given a fair warning as to their violation and allowed one week to remedy. The AGA will notify the member in writing of their violation and will inspect the plot to determine the remedy was applied. In the event of a revocation, membership dues and rental fees are non - refundable. The Gardener shall notify the City immediately if, at any time (work, illness, etc.), permanently or temporarily, they are unable to properly maintain their plot. The Community Garden hours follow the operating hours of Founders Park. Gardeners are expected to park only in designated parking spaces and follow the rules of the Park. Maintenance and Use Agreement: The Community Garden should be a safe and enjoyable place to garden, learn and socialize. In order to help ensure this, members of the Garden agree to the following rules, terms and conditions: 1. I am permitted to plant vegetables, flowers or a combination thereof, except for the following: • No illegal plants. • No invasive plants such as mints, ivy, liriope, etc. in the garden. • No tall crops unless the crops do not shade neighboring plots. • No crops shall be planted in common areas outside your defined garden plot. 2. 1 will have my garden planted no later than April 1. 3. 1 understand I am expected to generally visit my plot at least once a week. 4. If my plot becomes unkempt, I understand I will be given a one week notice to clean it up. After notice has been given and one week has passed, if my plot is still unkempt, access to and use of my plot shall be terminated and re- assigned to another gardener in accordance with these rules. 5. 1 may ask another gardener who is a member of the Association to water my plot or care for it if I cannot be there but a non - member is not permitted to stop by and water my plot, harvest my vegetables or carry out any garden related activity. 6. 1 will harvest my vegetables promptly so as to not invite vandals, destructive insect pests or waste. 7. 1 will bring my own tools to the garden and will remember to take them home with me. 8. The Community Garden will be accessible by a combination lock. I am responsible for knowing the combination in order to access the Garden, which I shall not disclose to non - members. 9. If I bring children with me to the Community Garden, I will supervise them at all times. 10. Pets are not permitted in Founders Park. 11.1 understand that the application of synthetic herbicides and pesticides is prohibited at the Garden. 12.1 agree to participate in at least one workday during the garden year. 13.1 will not pick from another gardener's plot, even if I think they have neglected their plot, unless given permission. 14.1 will either use the produce or flowers grown in my plot for personal consumption, donations, or an approved association fundraiser, and I understand that the sale of any grown plantings is strictly prohibited. 15.1 will place unwanted plants or weeds in designated compost areas and will dispose of trash in proper receptacles, or by taking home. 16.1 agree to keep the common areas of the Garden around my plot maintained and weed free. 17.1 will conserve the use of water by only hand watering my plot or the common areas of the Community Garden for which I am responsible, and I agree that use of water is restricted to garden activities. 18.1 will get permission from the City if I want to make any improvements to the infrastructure of the garden (i.e., changing materials, signs, benches, etc.). I understand that the theft of any crops, tools, hoses, signage, containers, etc. will result in an immediate revocation of membership. 19.1 will park my vehicle in the adjacent parking areas only. 20.1 understand that no alcohol or smoking is permitted in the Garden. 21.1 understand that any conflicts among gardeners or problems that may result will be referred to the City for resolution. 22.1 understand that I am responsible for any health issues that result from insect bites or any unknown causes that are a possibility in a garden environment or working with soil. 23. The City will be responsible for the maintenance of the border fencing, signage, the materials and structure of the plots, and the paths. 24.1 understand that the City has the obligation to enforce these rules and the authority to resolve conflicts, including dismissing gardeners. 25.1 understand that vandalism is a possibility in any community garden, and will not hold the City responsible for any losses I may suffer. 26.As a member of the AGA, I understand and agree to the rules. 27.1 understand that the City of Aventura has the ultimate authority for determining the use of the Community garden; accordingly, my use of the Community Garden is further subject to the laws, regulations and policies of the City of Aventura. I agree to abide by all the rules and conditions of the Community Garden. Signed Print Name Address_ Phone Email Date 2014 GO GREEN APPLICANT SUMMARIES 2600 Island Boulevard Retrofitting exit lighting with LED fixtures. Installing water conserving shower heads toilets and faucets. Meets with residents to encourage installing emery efficient appliances. Replacing toilet flappers and fill valves by maintenance personnel. Automated Energy Management system. 2800 Island Boulevard Pool Deck Renovation Project included: Light fixtures replaced with LED bulbs. Native plant landscaping. Use of artificial turf. Installation of rain sensors and low volume nozzles for sprinklers. Use of recycled aggregate products and increased shade. Expanded shade structures. Replaced all neon and cathode lighting with LED fixtures. 3000 Island Boulevard Installed LED lighting in all common area hallways and rooms in lower lobby. LED lighting installed in all exterior landscape and pole lighting. Motion sensor installed in trash rooms and restrooms. Biscava III Set timers for outdoor walkway lights. Changed to LED and CFL lighting. Installed recycling on every floor trash room. Replaced walkway lights to 13 watt CFL fixtures. Replaced paper towel dispensers with hand dryers. Using mulch and xeriscaping. Used silver colored sealer on roof to keep buildings cooler. Hamptons South Used native landscaping for recent landscape projects. Installed 10 recycling bins in trash rooms. Installed energy management controllers in cooling towers. Variable frequency drives installed in air handlers in HVAC systems. Using gas heaters for all pools. LED lighting installed throughout the buildings. Non fuming pool acid being used for routine maintenance. Point East One Corporation No narrative submitted. Point East Four Corporation Painted roofs white to reflect heat and sunlight. Installed LED fixtures in catwalks. Added native landscaping Remodeled pool area Point East Council Installed LED lighting for landscaping, stairways, and common areas. Installed solar lighting for flagpole. Portsview at the Waterways Replaced 900 fluorescent bulbs to LED tubes, saving 60% on energy usage. Williams Island POA Replaced light switches with motion sensors. Installed CFL wherever possible on property. Electronic payroll reducing paper usage. Using native plants for landscape replacements. Recycling computers, printers, and telephones. Taking precautionary measures to preserve wildlife such as the orange crested herons. Using rain sensors to conserve water usage. Use of low decibel and fuel efficient power equipment.