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2005-06 ORDINANCE NO. 2005-06 AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2005/06 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2005/2006 Operating and Capital Improvement Program Budget for the Aventura City of Excellence School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budaet Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budaetarv Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one Ordinance No. 2005-06 Page 2 individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Resolutions as may be necessary and proper to modify any line item from the Budget hereby. 2 Ordinance No. 2005-06 Page 3 Section 7. Encumbrances. All outstanding encumbrances at June 30, 2005 shall lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in the 2005/2006 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Holzberg who moved its adoption on first reading. This motion was seconded by Commissioner Diamond and upon being put to a vote, the vote was as follows: Commissioner Bob Diamond Commissioner Harry Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Luz Urbàez Weinberg Vice Mayor Zev Auerbach Mayor Susan Gottlieb yes yes yes yes yes yes yes The foregoing Ordinance was offered by Commissioner Holzberg, who moved its adoption on second reading. This motion was seconded by Commissioner Joel and upon being put to a vote, the vote was as follows: Commissioner Bob Diamond Commissioner Harry Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Luz Urbàez Weinberg Vice Mayor Zev Auerbach Mayor Susan Gottlieb yes yes yes yes yes yes yes PASSED AND ADOPTED on first reading this 19th day of May, 2005. 3 Ordinance No. 2005-Jl6 Page 4 PASSED AND ADOPTED on first reading this 19th day of May, 2005. PASSED AND ADOPTED on second reading this 7th day of June, 2005. hn) lt~ SUSAN GOTTLlÉB, MAYOR APPROVED A FORM AND LEGAL SUFFICIENCY: f~ CITY ATTORNEY v 4 CITY OF AVENTURA CHARTER SCHOOL BUDGET FISCAL YEAR 2005/06 AVENTURA CITY OF EXCELLENCE SCHOOL 3333 NE 188TH Street Aventura, Florida 33180 Telephone: 305-466-1499 Fax: 305-466-1339 Website: www.aventuracharter.ora Board of Directors Mayor Susan Gottlieb Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Harry Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Luz Urbaez Weinberg City Manager Eric M. Soroka, ICMA-CM Principal Katherine Bray Murphy, Ph.D. Assistant Principal Julie Renee Aim Administrative and Educational Services Provided by: Charter Schools USA CITY OF AVENTURA CHARTER SCHOOL FUND FISCAL YEAR 2005/06 TABLE OF CONTENTS TOPIC CITY MANAGER'S BUDGET MESSAGE PAGE NO. 1 BUDGET PROCESS 9 BUDGET DEVELOPMENT GUIDELINES 11 VISION STATEMENT 13 PHILOSOPHY AND ESSENTIAL ELEMENTS CURRICULUM 13 14 PERFORMANCE CRITERIA 14 SUMMARY 16 DESCRIPTION AND ORGANIZATION CHART 17 REVENUE PROJECTIONS 18 ACTIVITIES Expenditures: K-3 Basic 19 4-8 Basic 20 Exceptional Student Program 21 Substitute Teachers 22 Instructional Media Services 23 School Administration 24 Pupil Transit Services 25 Operation of Plant 26 Child Care Supervision 27 Capital Outlay 28 ADOPTING ORDINANCE 29 City of A ventura o.:...mmmt Cena.r 19100 Wca Country Club Drt"" A\OI!fttUra. Florida 33180 Office of the City Manager The Honorable Mayor and City Commission Aventura City of Excellence School Board of Directors City of Aventura Aventura, Florida 33180 RE: 2005/06 Charter School Fund Budget Message Members of the City Commission: In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby submit the proposed Budget for the Charter School Fund for the fiscal year beginning July 2005, for your review and consideration. This budget document represents the third year of operation of the Aventura City of Excellence School. Our goal in the development and preparation of a realistic balanced budget was to insure that the middle school component and school functions were funded to provide a quality education for our students whereby lifelong learning skills are acquired. Budaet Format The format of the budget is in accordance with guidelines adopted by the State and School Board of Miami-Dade County, Florida and utilizes the school system's accounts codes as well. The proposed budget was prepared in conjunction with Charter Schools USA (CSUSA). Various meetings were held between the City, school staff and CSUSA in order to develop a balanced budget. Sianificant Factors Affectina Budaet PreDaration The 2005/06 school year represents the third year of operations of the school. Careful monitoring of revenues and costs during the first two years of operations has provided a more reliable stream of budget information, that led to more confidence in the preparation of this year's budget. Based on this review, I am convinced we can continue to operate the school at a high level and provide quality education for our students, within the school based revenues and without outside subsidies. We have also been fortunate to have a strong business community and involved parents participate in fund raising activities for school improvements. In December of 2004, the City and CSUSA renegotiated its Administrative and Educational Services Agreement to more accurately reflect the responsibilities of each party. This process, which recognized the additional responsibilities Charter School Fund Budget assumed by the City, resulted in a reduction of the fee and produced a cost savings of $146,000 this budget year. The budget includes funds to provide a sixth grade for 100 students. This impacted the budget by $735,000 including capital outlay. It is projected that the additional students will generate $621,000 in reyenue. The prior year's fund balance and cost savings from the reduced CSUSA fee will subsidize the difference. This situation is unique in the first year of the expansion, due to providing for the necessary start up costs for the middle school with a small number of students. As the middle school grows each year additional revenues will offset expenditures. The revenues have been estimated on the conservative side, based on actions taken by the State Legislature as it related to school funding. In order to retain and recruit highly qualified teachers and staff, the budget reflects a COLA increase for all employees and a bonus program that meets or exceeds the Miami -Dade County school system. Mirroring national industry trends, we will experience significant increases in health insurance premiums. In our quest to provide technology to our students, funds were allocated to provide computers in each classroom that will be utilized for sixth grade. In addition, each classroom will be equipped with a "smart board" teaching aide to provide for interactive teaching and learning opportunities. A brand new state of art media center that serves the entire school and a state of the art science lab will open this year as part of the middle school expansion. The overall budget increased by 17.7%. This is primarily due to the addition of the middle school component for the sixth grade and the expanded media center. The budget includes funding for lease payments to the Debt Service Fund to pay annual costs associated with the long term debt borrowed for the construction of the elementary school wing. It is important that we continue to maximize the school dollars as much as possible and maintain efficient use of budgeted funds. The Middle School Sixth Grade Component The following represents the key points relating to the addition of the sixth grade and building the foundation for the middle school operations: . Six fulltime teachers will be added for the core classes of Language Arts, Math, Science, Social Studies, Foreign Language and Media Specialist. . The current Physical Education, Music, Art and Technology teachers will be provided a stipend to teach electives for the sixth grade. . An additional ESE teacher, Assistant Principal and part-time assistant are included. A total of eight full-time and 1 part- time positions were added. . Six periods of classes along with lunch and homeroom will be provided. Charter School Fund Budget 2 . Each student will be required to take four core classes (Language Arts, Math. Science. Social Studies) and will have four revolving specials that will include Physical Education, Music, Art and Technology. . All at risk students will be required to take reading and all other students will be required to take Spanish as a Foreign Language. . Gifted instruction will be provided in Language Arts and Math. . After school clubs and select sports programs will be provided. . The school will begin at 8:30 a.m. and end at 3:30 p.m. Summary of All Budgetary Funds The total proposed budget for 2005/06, including all operating and capital outlay, is $4,620,684. The majority of the budget is Personnel Services at $2,763,412. Operating expenditures total $1,129,687. Other Uses expenditures, which primarily represent lease payments to the Debt Service Fund to cover school construction debt payments and transfers to the General Fund, total $572,585. Capital Outlay expenditures are $155,000. The following chart shows a comparison of the department's budgets for the past two years. Total costs increased by 17.7%. Budget Category Summary 2004/05 Revenues Increase 2005/06 (Decrease) % Change State Shared Revenues $3,562,973 $ 4,018,684 $455,711 12.8% Charges for Services 150,000 166,000 16,000 10.7% Misc. Income 96,000 136,000 40,000 41.7% Other Non-Revenues 117,421 300,000 182,579 155.5% Total Revenues $3,926,394 $ 4,620,684 $ 694,290 17.7% Expenditures K-3 Basic $ 1,029,197 $ 1,082,217 $ 53,020 5.2% 4-8 Basic 586,963 944,954 357,991 61.0% Exceptional Student Program 270,478 300,429 29,951 11.1% Substitute Teachers 75,990 89,107 13,117 17.3% Instruct Media Services 70,128 71,572 1,444 2.1% School Administration 489,129 590,642 101,513 20.8% Pupil Transit Services 82,800 113,000 30,200 36.5% Operation of Plant 1,118,607 1,129,458 10,851 1.0% Child Care Supervision 133,102 144,305 11,203 8.4% Capital Outlay 70,000 155,000 85,000 121.4% Total Expenditures $ 3,926,394 $ 4,620,684 $ 694,290 17.7% Charter School Fund Budget 3 Charter School Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's Charter School. The fund accounts for operating and capital revenues, expenditures and capital outlay. Charter School Fund Budget Revenues State Shared Revenue 87.0% Charges for Service 3.6% Misc. Income 2.9% Other Non-Revenue 6.5% Charter School Fund Budget Expenditures School Administration Media Services 12.8% 1.5% \ "- Substitute ----. \ 1.9% Transit Services 2.4% Exceptional Student Program 6.5% Operation of Plant .......- 24.4% Child Care Supervision 3.1% Capital Outlay 3.4% K-3 Basic 23.4% Charter School Fund Budget 4 Goals The 2005/06 school year represents the third year of operations for Aventura City of Excellence School (ACES). This past year a great deal of time and effort was expended on expanding parental involvement, school clubs and identifying and working with students at risk. ACES will enrich a child's learning and social atmosphere through: . Safe School Campus - The City provides a fulltime certified police officer to the school that serves as the School Resource Officer. Traditional security methods including cameras are in place at the School. . Before/After School Care - The service is available from 7:30 AM. to 8:30 AM. and 3:00 P.M. to 6:00 P.M. every school day on a fee basis to all children attending the school. . Small Class Sizes - Kindergarten classes are limited to 20 students and all other grades are limited to 25 students. . Technology Integrated in Every Classroom - At least 4 state-of-the-art computers will be available in every classroom and a computer lab is based at the school. . Low Student-Teacher Ratio . Parental Involvement Opportunities - Parents must sign a "contract" agreeing to volunteer a minimum of 20 hours per year. . Personalized Learning Plans - Best practices that include an on-line "Standards Adaptive Measurement" that provides immediate short term objectives for identified student strengths and area of growth in reading and mathematics. . Progressive Curriculum - Standards based curriculum that adds depth and breath to subject matter above state and national standards. . Specialty Classes - Includes music, art, physical education, media, computers, foreign language and science. . Character-Building Education . Experienced Faculty . Exceptional Student Education (ESE), English for Speakers of Other Language (ESOL), Gifted Students Programs - The budget provides for a fulltime ESOL and ESE teachers who will oversee proposed endorsed teachers at every grade level. . Enthusiastic and Nurturing Teachers and Staff . Transportation - Students residing within 2 miles of the school site will not be eligible for transportation. Those living greater than 2 miles but less than 3.5 miles will be eligible for transportation. Students living greater than 3.5 miles must furnish their own transportation. . Gym Facilities - A full size gym located next door at the City's Community Center will be available to the school for physical education classes and special events. Charter School Fund Budget 5 Revenues The revenues, available for allocation in the 2005/06 Fiscal Year, are anticipated to be $4,620,684. This is an increase of $694,290 or 17.7% compared to the prior year. Approximately $567,000 of the increase was directly related to 100 new students for sixth grade. State Shared Revenues - The amount projected for Florida Education Finance Program revenues is $3,649,684 and is based on $5,214 per student after the deductions for the transportation reimbursement component and the 2% held back by the School Board for administrative costs. School lunch reimbursement revenues are estimated to be $52,000. The transportation reimbursement amount is $58,000 and is based on 189 students requiring bus service. Capital Outlay revenue amounts are based on $370 per student. This is $31 per student less than the prior year. The final amount will be based on the actions of the State Legislature. Charaes for Services - The amount projected for reimbursement from the food service vendor is projected to be $6,000. After School Program includes revenues derived from fees charged for Before and After School Programs and is estimated to be $160,000. Miscellaneous Income - The total amount is $136,000. This is an increase of $40,000 compared to the previous year. This is based on projected increases in field trips/special programs revenues and fundraising activities. This is offset by specific expenditures in the budget. Other Non-Revenues - This represents anticipated fund balance amounts from the prior year's budget. Expenditures The estimated 2005/06 expenditures contained within this budget total $4,620,684 and are balanced with the projected revenues. Total expenditures are $694,290 or 17.7% higher than the 2004/05 fiscal year amount. Personnel Services Personnel Services are budgeted at $2,763,412 or 60% of the budget. Personnel Services expenditures for all employees have been budgeted to reflect a 3.5% cost of living adjustment and a bonus amount that averages $500 per employee. The pay plan will continue to meet or exceed Miami-Dade County Schools. The total number of employees is 57 full time and 15 part-time compared with 49 full- time and 14 part-time positions included in last year's budget Included in the full- time positions are 44 teachers, 5 part-time para-professionals, 1 Reading specialist and 1 Instructional Counselor. The majority of the part-time positions (9) are utilized to provide Before and After School Programs. In addition, a Media Specialist and a computer network/technician position are included in the budget. All employees except the Principal and janitor are under contract with CSUSA. A major impact on the budget is attributed to increased health insurance costs ($25,000). Charter School Fund Budget 6 The following outlines the staffing level comparisons to the prior fiscal year: 2004/05 2005/06 Function Job Class Full Time Part Time Full Time Part Time 5101 Teacher 20.00 20.00 Para-Professionals 5.00 5.00 .~-_.... . . Reading Specialist 1.00 1.00 Instructional Counselor 0.50 0.50 5102 Teacher i 1.00 17.00 Instructional Counselor 0.50 0.50 ..~..~~...__....... 1.00 Teacher 4.00 5.00 5901 2.00 2.00 1.00 1.00 Principal 1.00 1.00 1.00 2.00 1.00 1.00 Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 9102 Site Coordinator 1.00 1.00 4.00 4.00 School Counselor II 4.00 4.00 Total 49.00 14.00 57.00 15.00 OperatinQ Expenses The expenditures for operating expenses are $1,129,687, which represents 24% of the budget. This is $68,995 more than the prior year. This can be attributed to the start-up costs associated with the sixth grade and middle school component such as books and supplies. The major expenses are as follows: . CSUSA education/administrative fee - $255,478 . Textbooks - $139,000 . Other materials and supplies - $131,800 . Transportation services contract - $113,000 . Building maintenance contract - $82,300 . Electricity - $80,000 . SPED Services - $50,000 . Food services contract -$40,000 Charter School Fund Budget 7 Other Uses Other Uses expenditures total $572,585, primarily represent lease payments to the Debt Service Fund to cover the elementary school wing construction debt payments. Other expenditures include a contingency account and transfers to the General Fund. Capital Outlay A total of $155,000 has been budgeted for furniture, fixtures, equipment and computer equipment. This is an increase of $85,000. A majority of the funds will be utilized to add computers in the middle school class rooms, and new media center, as well as upgrading software. Summary I am pleased to submit the detailed budget contained herein. The budget document and its related funding levels represent the City's continued commitment to providing a school of excellence for our community. The budget contains funding levels to address the following key objectives: Hiring and retaining administrators and teachers who are well prepared for creating life-long learners in their students as well as acting as role models in their own quest for knowledge on the latest "best practices" in educational research to enhance their teaching abilities. Putting into place a strong accountability system that will hold everyone at the school responsible for maximizing learning opportunities. Creating a school climate that enables students and teachers to feel they are cared for, respected, and contributing members of the school. . A low staff-pupil ratio in order to enhance the development of the individual strengths of each student. Establishing initial baseline assessment data to identify and measure student progress. Providing additional staff members and costs association with providing a sixth grade and a middle school component. Developing a strong parent-teacher relationship. Maximizing the use of technology imbedded in classroom instruction as well as in a lab setting. The preparation and formulation of this document could not have been accomplished without the assistance and dedicated efforts of the staff of Charter Schools USA and the School's Principal. All questions relating to the budget should be referred to my attention. Charter School Fund Budget 8 BUDGET PROCESS Budget Preparation/Development 1. January: Meetings are held with CSUSA, Principal and City Manager to develop Goals and to discuss issues that may impact the budget for the upcoming school year. 2. February: Preliminary Revenue projections and forecasts are developed by the City Manager. The following steps are followed to project revenues: . Forecast student enrollment . The State's Florida Education Finance Program (FEFP) per student allocation is projected by the State and provided to the charter school. . Capital Outlay funding is determined by the State based on available funding. 3. March: Personnel needs are developed based on input from the Principal and staff. The following steps are utilized to forecast personnel: . Review existing staffing requirements to ensure adequate coverage for student needs and new programs. . Review salary structure to ensure competitiveness with the school district. . Benefits calculations such as Workers Compensation, Life Insurance, Health Insurance, and Pension are provided by CSUSA and developed for each qualifying employee 4. April: Individual expenditure line items are developed by the City Manager based on input from the Principal, CSUSA and historical data. A draft of the budget document is prepared by the City Manager. The draft is reviewed by the Principal, CSUSA and the Finance ¡Support Services Department. 5. May: The budget is reviewed by the School Advisory Board. The City Manager submits budget to the City Commission who act as the Board of Directors for the School. 6. June: The budget is loaded into the accounting system. 7. July: Budget goes into effect. Budget Adoption The Charter School budget is approved via Ordinance at two public meetings scheduled for May and June conducted by the City Commission. The adopted budget is integrated into the accounting software system effective July 1st. Budget Control/Monitoring Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific Charts, School Fund Budget 9 authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. Howeyer, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. The budget is monitored on a monthly basis to track variances between actual and budgeted amounts. Significant variances are investigated and monitored for corrective action. Quarterly review meetings are held with the Principal and City Manager. Encumbrances do not constitute expenditures or liabilities in the current year, but instead are defined as commitments related to unperformed contracts for goods or services, which are only reported in governmental funds. Budget Amendment Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the department total will exceed its original appropriation, the City Manager is authorized to prepare such Resolutions for consideration by the City Commission as may be necessary and proper to modify any line item from the Budget. Basis of Accounting Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long- term debt which is recognized when due. The Charter School Department Budget applies all applicable GASB pronouncements as well as the following pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB) opinions and Accounting Research Bulletins (ARBs). During June 1999, the Government Accounting Standards Board (GASB) issued Statement No. 34. This statement established new accounting and financial Charter School Fund Budget 10 reporting standards for state and local governments. The Charter School implemented the new financial reporting requirements of GASB 34. BUDGET DEVELOPMENT GUIDELINES Financial Policies The Charter School's financial policies, compiled below, set forth the basic framework for the overall fiscal management of the school. Operating independently of changing circumstances and conditions, these policies assist the decision-making process of the City Manager and School's Administration. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles; traditions and practices that have guided the Charter School in the past and have helped maintain financial stability over the last 2 years. They are reviewed annually as a decision making tool and to ensure their continued relevance in an ever-changing environment. Operating Budget Policies 1. The Charter School will maintain at a minimum, an accessible cash reserve equivalent to four weeks of operating costs. 2. No new or expanded services shall be implemented without a corresponding revenue source or the implementation of trade-offs of expenses or revenues at the same time. This applies to personnel, equipment and any other peripheral expenses associated with the service. 4. The Charter School shall continue to support a scheduled level of maintenance and replacement of its infrastructure. 5. The Charter School shall support capital expenditures that reduce future operating costs. Capital Budget Policies 1. The Charter School will develop a multi-year plan for capital improvement that is updated annually with documentation of deviations from the plan. 2. The Charter School will maintain its physical assets at a level adequate to protect the Schools' capital investment and minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital equipment from current revenues wherever possible. 3. The Charter School will provide sufficient funds to replace and upgrade equipment as well as to take advantage of new technology thereby ensuring that employees have safe and efficient tools to provide their service. It reflects a commitment to further automation and use of available technology to improve productivity in the Charter School's work force. The objective for upgrading and replacing equipment includes: (1) normal replacement as equipment completes its useful life, (2) upgrades to new technology, and (3) additional equipment necessary to service the needs of the Charter School. 4. The Charter School will use the following criterion to evaluate the relative merit of each capital project. Capital expenditures will foster goals of: a. Projects specifically included in an approved replacement schedule. b. Projects that reduce the cost of operations. Charter School Fund Budget 11 c. Projects that significantly improve safety and reduce risk exposure. Revenue Policies 1. The School will attempt to maintain a diversified and stable revenue system as a shelter from short-run fluctuations in any single revenue source. 2. The School will attempt to obtain new reyenue sources as a way of ensuring a balanced budget. 3. The School will review fees/charges annually and will design or modify revenue systems to include provisions that automatically allow charges to grow at a rate that keeps pace with the cost of providing the service. Cash Management/Investment Policies 1. The School will deposit all funds received by 2:00 PM the next day. 2. Investment of School funds will emphasize preservation of principle; the objective will be to match or exceed the yield of the State Board of Administration. 3. The School will collect revenues aggressively, including any past due amounts owed. Reserve Policies 1. The School will maintain a fund balance of at least $100,000. Accounting, Auditing, and Financial Reporting Policies 1. An independent audit will be performed annually. 2. The Charter School will produce annual financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting Standards Board (GASB). Charter School Fund Budget 12 AVENTURA CITY OF EXCELLENCE SCHOOL VISION STATEMENT To join with our community to become the premier charter school in the nation where academic excellence coexists with the promotion of social responsibility grounded in an atmosphere of human dignity. PHILOSOPHY AND ESSENTIAL ELEMENTS The Aventura City of Excellence School staff believes that we have a responsibility to create a school climate that enables every individual to feel cared for, respected and to act as contributing members of the school culture. All students can learn and will be encouraged to strive for academic excellence and personal growth that will enable them to be productive and active members of society. In the practical application of this philosophy, opportunities shall be provided to: 1. Develop in each student and professional staff member a sense of self- worth and a positive self-concept 2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation, humility, happiness, peace, love, tolerance, unity and responsibility toward each other, our community and our world 3. Develop in each student an understanding of and responsibility for making positive personal and social choices 4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of teachers and their teaching through ongoing professional development 5. Provide each student with experiences to develop an awareness of good health habits and attitudes for living by encouraging each student to perceive learning as a life-long continuing process from pre-school through adulthood 6. Encourage, through educational reporting, city and district officials, the citizens of Aventura, and the professional staff to support quality education in the school 7. Use initial baseline assessment data to track student achievement 8. Develop school programs based on "best practices" to promote learning gains 9. Develop strong parent-teacher-student relationships 10. Provide a strong accountability system that will hold everyone at the schoolhouse responsible for maximizing learning opportunities 11. Provide a low student-teacher ratio in order to enhance the development of the individual strengths of each student 12. Provide additional staff members for enrichment and remediation services 13. Develop in each student the ability to think critically, make inferences, apply knowledge to new settings and use these skills to make wise choices Charter School Fund Budget 13 CURRICULUM While the ACES curriculum is connected and integrated at all levels to state and national content standards, our goal is to surpass these expectations on all levels. At ACES, we value the quality of education our students receive and have implemented additional programs and the latest technologies to help our students exceed state standards. Therefore, we have designed our school slogan to say, "ACES, where Excellence is the Expectation, not the Exception." Our programs cover all state requirements in addition to offering innovative approaches designed to meet the needs of every student. Teaching strategies are implemented using the latest materials, research and testing sources available to help us teach our students. We believe, as a team, students and teachers can accomplish our goals. ACES is held accountable for all state and local assessments, in addition to our own internal system of providing the latest formal and informal assessments with ongoing observations (E.g., FCAT, SRUSS, CTBS, Performance Series, SAT-9, and classroom tests) PERFORMANCE CRITERIA 1) Indicator: All students will maintain a portfolio demonstrating and charting improvement and mastery of skills required at that grade level. This portfolio will be part of the Personal Learning Plan (PLP) that is the compendium of parent, student and teacher conferences. Each PLP will establish academic goals for each individual student in relation to his/her performance and progress. 2003/04 Actual: Complete 2) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B". 2003/04 Actual: B 3) Indicator: Meet the requirements delineated in Florida State Board of Education Administrative Rule 6A-1.09981 , Implementation of Florida's System of School Improvement and Accountability, as may be amended from time to time. 2003/04 Actual: Complete 4) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of the year. 2003/04 Actual: 98% 5) Indicator: Number of students enrolled shall be 95% of the number allowed by the School Charter. 2003/04 Actual: 100% 6) Indicator: The year-to-year retention rate shall be 90%. 2003/04 Actual: 98% 7) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to the statement that "I would recommend the Charter School to a friend" is 90%. 2003/04 Actual: 99% Charter School Fund Budget 14 8) Indicator: The audits required by State Law and the Charter shall indicate that the financial statements are presented fairly and that tests of compliance with laws and regulations and consideration of the internal control over financial reporting disclose no instances of non-compliance, nor any material weaknesses. 2003/04 Actual; All in compliance 9) Indicator: Class size and studenUciassroom teacher ratios shall be maintained throughout the school year at 20:1 for kindergarten and 25:1 for grades 1 trough 5. 2003/04 Actual: All in compliance 10) Indicator: Reading - Percent of Students in the school on grade level and above in Reading. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2003/04 Actual: 70% 11) Indicator: Math - Percent of Students in the school on grade level and above in Math. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2003/04 Actual: 69% 12) Indicator: Writing - Percent of students in the school on grade level and above in Writing. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2003/04 Actual: 85% 13) Indicator: All Students will achieve high science standards as measured by Sunshine State Standards Performance Standards. 2003/04 Actual: A mean score of 266 was recorded, which is 20 points below the states average. Charter School Fund Budget 15 . This fund is uSe for revenues and expenditures specifically earmarked for the City's I Cparìer Scho<;>ls. e un. will acqount for-oPe~rating and cap¡tálrevenUes, and expenditures I associatedwiththe AvellÌl/ra City of ExcelianceSchooL . I I . I --~~~~~ . . .-.,~~.~. l .R~~\'E!I'l~-~~~vE'!~~LJnjer)E:.xe.enditu~E!~~ Charter School Fund Budget -~~~~-- . """'" . ... . . . " .' .~. ,."" . ',;;,~~;{.:,~O5 ",,:::,:;::::::200/!I06 """:::~"'~""'-"""""A~m:'::"',:"l1;l'~íTY~î . $ 3,562,973 $ 4,018,684 1 $ 3,926,394. $ 4,620,684 ~II~~~_~~- .~ EXPENDITURES II ~J?5,00Q - 16 CITY OF AVENTURA " artmef1t,~respon$ible for organization, operation andmflnagement.of the City's Charter -- School--.By-fc/cusing on !owstudent-teacher ratios, high acaoemic standards,and parental participation. the schoolp~ovides ~ first class learning environment for the Gity'b children. The ~operations-.are;:>r.o~ded in CQnjunc:tion with a CQntract with CharterSGhoolS USA. I"'" ....m.~t---m~1I, ,!.. '" !m_m;'!f~.:":,"I"",""'::::':: "" 20041°5""" "",2005l0~, , -'-"-'""""""""':~PB,,RU,ODG' VEDET' ':~:~:t"g~~p,MANARI""O,m'p""o""?s""'AL~: "',d"'" ......, , .. ......., ...... ....... ,d"..,.., Personnel Services .. .. d'.. .. Operating Expenditures Other Uses __m_'_m_........m. . Charter School Department Organization Chart City Manager CSUSA Educational/ Administrative Services School Advisory Board Principal I I School Operations Charter School Fund Budget 17 CITY OF AVENTURA 2005/06 ::,,~':':.j;;~~r~.'::;~;:,:::;::;;:;::":'. Þ.~~: .. . """'"""¡¡¡m;¡"i"",,,"i;,;:)]~~~';':~!:;':;::~~'~~;~';:';'~iIT'MÁ~:~' :':,::ACCOUNT# ,IJON"OÈSTION:':"':::::i:':i:::,.i: ,i,I:""""'" """"'. BUDGEt,' PROPOSAL i State Shared Revenues: M~~5910 i 3310 .:flo.ri~~9ucati()l1£inancefrogram ., 331600 I 3399 Grants ...--.............--..-..--..... ...... ......_........~_....... . . . 33599? !. ............~t1c>OI ~lJ..nch Rei.I11~LJrsl3l1lent 335~~0 ... ..~3~~~l1sportation .--1 ~...~~?~Q1 i su~~~¡..LÇ?Pital Outlay....... ; $ ~..l """'-"T-- ..-.." . u ¡ ¡ $ 3,180,492. $ 33,649,684 50,000 , . ~O,OO,O:T . ..~ß59 240,822 3,562,973 . $ 52,000 58,QQQ.... 259,000 ..4,918,684 . ..~._.., .......__......u..- ...~u_.... . Charges for Services: , I 3478050 3450 I Food Service Fees r~9b5b' 3473Jt.~~r.School Progl~l11~ .....~...... [r.:~~::..- total i ..~,OOO 6,000 145,000 160,000 l J50,000 . L- 1 ~6,Q.0.Q..- ,.. . ...._.._..--u- ..-. Misc. Income: Interest !=<!rnings, 'H" -1~9.QI_u- 1,000 IdTrip~Special.p..r()grarns I 20,000 ' 50,000 , isc. Revenues"r"'i5,666' 85,000 "-"'~'-"'--""'u- -~_.._.. . _L___- 96,009. $ ...~,09Q I Disposition of Fixed Assets "378b-l~~.I~ofEquipment - L. .,-u~-u_.. I i Other Non-Revenues . -...--., ~99900Q:.. 3489 ,.. Beginnjl1g~LJrplus .., ,. 3811001: 3610 . Transfer from General Fund ~,-,-_._..-I.......,.. ....._~_..__...._.....",--,-,.........._...... : Subtotal -..-......... ..... "'M riTOtaIReVenu~~..~ L.....l..................__........J.........- , - -_...J.. ""M___" $ _""'¡""MM $ """--u""-"", 117,421 ,..l.QO,OOO . 11L!21 300,999.. '~__M -..~ 3,926,394. $ 4,620,684 Charter School Fund Budget 18 CITY OF AVENTURA ~~----~~~~ ~~~~~.~._--~_.- CHARTER SCHOOL --~~~~... ~ . 2005/06 - -- -~..~. -~~~---- BUDGETARY ACCOUNT SUMMARY -~ ~- ~ 190~OO1-569 K-3 Basic 5101 Total Function 5101 Charter School Fund Budget '--";:':':j:~:~:~;:'~'~:;i~¡~;!!: 707,59r_~26,607 38,O()O~__- 40,375 . $1,082,217 . 19 CITY OF AVENTURA -- ~---~~ ~~ ~ ~ ~ - ~~ ~~~n_~~~ n ~~~ ~~~ CHARTER SCHOOL ~ ~_~~nu~~__~~~ 2005/06 ~ ~ ~~u_u~~~- u BUDGETARY ACCOUNT SUMMARY ~ ~~-~ - ~ -~~~- -,~~,~ ~ -- ~ 190-ô002-669 4-8 Basic 5102 ~~' L .. ~~~u~--~~ --~u~~-~r .. .. "~..~,~....,.."."....",..."..."...",......,.,.....,.........~..",. "",'~""'.""""" ~. ""Ü~'~ ;~,:".,;~;~t~~~;~.;;;;~,:,:"",;..,,:,..:.:::;:,.;;:::::;::::;:"I!;:,.. ,i.,. :,~.;::..~.~,:,..~...;..~, ".~..i~~i¡i'ii"!::':i~!~I!E1 , 'Personnel Services i . , -, I 1220 120 Teacher I 416,586 "," . 1230 130 î Other Certified Instruction gooo , . .,..~~.._~....,.. ...._-~.._,-¡I~~~~[~..ci?LçQ~rlseþr__,,~_--====':--=~,'~'~ ~ ,I jPé1ra-Professional (PIT (1) ,... ---..-~ -,~ ,?.1_QL_L_"~~!"~T§gs:!é1!..§'~<:: uri !t:J!1..a..!c:..b~ng ~_. -.., ! , ! .. I"..,J,~Q?_~L ~?,§..L_J,ê9Ð~~!>,~_.. ._,.~~-, . -,--~- 1,503, 291:§tiPE!r1c!~.... .... 2 211 'P 632,662 34,665 ,--_.." 31, uuuu....É!?9..0, - 1,200, 3,124 3-4,737/ 1,773 4,917 ---~~.. 3,960 $520,667 .. - 51,808 ----_..?,?o..o _~_~190 , -- 4,967, 55,178 2,729 ~ 7,998 3,960 $816,566 2302 ce¡8.[)isé1bility . .. _?401 ,.. .. kers..,cornPE!r1sé1!i°r1.._--- rt--, ~,~J?.~~9J~'~",:$j<::t~y!, Buyout '_~LJ~t9.té1.11 1-+-"- i,,~ul i~" .... , ....".~ -_uu_~..~ .. 40,000 $66,296 I 70,000 $128,388 Charter School Fund Budget 20 CITY OF AVENTURA CHARTER SCHOOL 2005/06 BUDGETÁR.Y ÁCCOUNT SUMMARY Exceptional Student Progral11 52_5~_~___----~- """""';"""'".""" ",..,....,..,."..,...-. .. 2004105 ..... 2005106' ;""~i";';;""";""""":"';¡,,~;;':\~'¡!:i¡~i';:i¡~:¡'¡;i!:;::';:::'::::::::::.~~:~=~';::i;:::~~i~:~~: . - -. -- --- 1..~21Eì~. - ---~-~____11 ,335. 1,11L ....~_~01 1,200" 14,579. 6141 ~----~ __1,746' 1 ,440 $181,690 r~ì-""---- I---~-~='-=~- [::=:Opèrating Expenditures/Expenses.._. -~~----~--- . 4001.. 330 ITrav~lIf()r1f~!~l1c:e~Œ!élinir1£L_- 3190 : 310 Prof & Tech Services-SPED ,,-~~-"-"" ""-,,-,,---,,-----,,-_._~.~.._--_..__._.,,- .. 590 I LeasingJ::J<P~rl~~~~.. , ,,--~Q- . . j()_tb~~I\,1é1rl.& Supply 79Q_;l\,1l~c:~aJ:1..eous ~J<e~n~~ - .. --- ~..... 5410 """" ,,~?.,,:L~ .. Mem~~~~l!ip~!g~~s!~~þ_~c:!ieti()I1......?~__- :---t--_541 0 --__~_~!extbooks subtotal f.-.L.._.. , subtotal ,,-,,-_..,,-,,-_..,,-~-~~- 185,011 14,153 1,388 1,500. 1,200 , 18,285 768 .2,196 1,440 $225,941 -: - 3,50CJ- - _67,!)QO! 3,000 1,,0,000 2,900 788 .. . "--,,,,_.__.. 2,000 $88,788 ! ,,-,,-- -""-'" -___~~_1,000 . 50,000 3,000 10,000 2,500. 988 4,000 $74,488 ,,--"-' -~--~".. , Total Function 52501 $270,478 $300,429 LJ"_=- , Charter School Fund Budget 21 CITY OF AVENTURA ~~ ~~-~ 2005/06 BUDGETARY ACCOUNT SUMMARY Substitute Teachers 5901 ~~ ..' . ':;;2~J!~,.:......... . . 2OO5I~i ""'~'ã~~~,::,,:::;:,~ï%:~;¡~j """""';«r" ... ï=UÑcrïô'N"'bEšëRlPflON;:'::¡:¡;';:';;,j-;'" .'personneIServic~s.I'._." . ~~~~ I 1220 . 120 ¡Teacher : .._...;~~.... .1225_.~Q. ; Teacher - PIT 21Q1 221; Social Securit}'- matcl1Îl19.. . 2201 211 . ...~J...~~~....~ ... -""".' 1502 291 2301 .. ... . ..... . """"""""""""""';"1""" ....~-_.~ 5Q~000 ...~. 380 '- 57,75Q 16,000 4,418 433 1,000 Operating Expenditures/Expenses ~~~ .~.~~~ --. ....~190 -+- 310 I Prof l!.. IE:J~.~.service~........ su $ $ ...~-~.... "'-"""""""..."'-""""""" ~- ~ ~... Total Function 5901 . . ; ""L~~=~=-~~"'" Charter School Fund Budget 22 CITY OF AVENTURA --~- ~-~« 2005/06 BUDGETARY ACCOUNT SUMMARY r ~'" ¡Media SPE:!giali~L_n__~_n_,-,~~~-~~-----' __~~~64 "I~(>gic:i!~E:!gurity- mat~""" ,,~!~§Q , Pension 289 , __n'_- «,----- ---'-- ~~Bonu~~__~~~~, ¡ 500 ¡Stipends 0 IHealth ,3,645 3,~~7- I LifeTrÏsurance~-~--~~~ 154 157 --~-,_...~_...~-" ,--~_.. , ,. -'-'_n~'- , ~L\['{()E~E:!r.t> compensati°rl- ",-~____!39 ,-~~__,__455 ,~ick DaYElUY()LJt, n_- 0 0 subtotal $45,128 $46,572 ¡ ,---- I~... Operating Expenditures/Expenses . '5411 520 __JI~~Þ()()~ 25,000 subtotal' $25,000 ! I T--~~~ ...., , !...~...~If:)~lfLmction ~~_OQ~-~~~ $70,~_2...~ , - ---¡------- -,-~--. . ~-- 25,000 $25,000 ri I .._~~~-' , ... -~-----~n-~- ,-- ~ $!1,~7~- Charter School Fund Budget 23 CITY OF AVENTURA ~~--~~-~~~~~- ~ CHARTER SCHOOL 2005106 BUDGETARY ACCOUNT SUMMARY 190-6006-569 ~ ~~ ~~ ~-~-~~-- ~ School Administration 7300 ~, ~ "'" '" '" ,',' ,,',',', ' --,-..,_."-,,,,-,~-,---,,-- -"""-,--~",,. ' 1_1,1' 1'I:g~¿Wô"8T.~¡i\<1r~_j""""""i""""""",,':-:¡;" , NCTION DESCRIPTION ".-,," Personnel Services 1260 ! 160 ¡ ~~~ --~ : 1 ¡ ; I Other SupP..c>.rtpersonnel I Rec;~Qtignist ~ ~~-~ ~ 'Administrative Assistant ~~"~ '--~--~~-~-~~~~ . e/ESE - I , :-I¡,,-,"'-"::;-I:'--':__"Ii-20DS,(Q6., 1 CITY MANAG!õR: PROPOSAL' .170,326 153,~~~_~.16,594 Vice Principal (2) "prin.cipCiL- ~ IAuto,r:n~~ile allowéince__~- : Pension .. Social Security- ,r:natc;hing ¡Bonuses ~--~----~- Sti ends 15,661 subtotal 0 $404,629 I , ,I I =Jõperatina Expenditures/Expenses".,,~~ --,-,-- - -, ,- ,,-~~~--T- [ [ ~4001~_}.30 ,¡,.raveVc()r¡f~rencesltraini,r1~- ¡ 3190 - 310 _Prof& TechServic~~~ ~_~~5~ ~ - ~~" Fi~!~~,.rlQs/$c~o()l~verlts - 4~()1~- 391 I Le9al/E!nQI()YJ:I1~t:IL~sJs ; .~~~~-D_~~-~~O ,()tb~r}\1Ci!!~ Sup~-~~- - - ~ 5410 : 521~,Memberships/dues/sub~c!ipti°rl ~ I ~---~~--~ ~ L~~s_ubtotall 01 ----+ -~ - ~()cOO(): 5,000, -~~ _35,g()~~ 2,000 $84,500 ¡ ~~ ; w~ - 1 ---~-L ~~-~~~~ ~L~~ Charter School Fund Budget 34,550 1,z~~ _~,5~1 - 0 $485,142 3,000 0 60~_()0- _~5,000 35,000 2,500 $105,500 $590,642 24 CITY OF AVENTURA ~~"~~~ ~ CHARTER SCHOOL " """ """~""~""" """ m " 2005106 """n~ ~ " BUDGETARY ACCOUNT SUMMARY 190~007-569 pu)iLT!allsit Services 7800 ~-~~ """"'""",,"""'"",,"""""".m_~ ,""" ",",-,""- """"","",""",,",,,,-,"'""'"W""_'m"""m'"."m"'"""".'" """., "m""SCHOOL;¡¡r"¡ii!¡~i!'r!i!",,¡!!i,"'¡¡¡'¡ " :::-':AêcOIJ' "" " FUNCTION'DESCRiPT ~ "Operating Expenditures/Expenses n~ ~ m~_nn~nm 3190 310 ,Prof& Tech Services : i"m~~mmm " "~~~m~mT~~~_m~m~~ nm~~mn "~ subtotal ~~~"L"~" m~ " '2öö4iosnm'" n 2005106 " ~~:~~§ŸEP'::~:i:çíf¡:~~~GER; " "-,, " , BUDGET""""'! PROPOSAL: 82,800 ! $82,800 113,000 $113,000 L~J~" , "- ""m~"_"-~-m~""" , , m m------L - Total Function 7800 m~~" ~m " $~~,~QQ~ $1J~3,QOO Charter School Fund Budget 25 2201 2101 ,-T 2301 2302 ~~-~~~, ~'" 2401 , CRlP110~""""""'~"M""""""""""""";/ ()therSljpp()rt Personnel ¡ Janitor i ~ 211 [Fierïsion~ 221 I Socia'-~~<:;u~ity: rnatchi ng 231 Health ~~-,~,~~~~ 232~_~lLife Insuran<:;E¡ ~ -~ -~~,~ ~ _241 Worker~~compE¡nsation~~__~" 160 " """",,', """ ;j;;iiii:¡::2~~5;ii~iiii,'"""",:," 2005/08 PPROVEO"i", CITY MANAGER: , "'i"ÉluOOEr"'" ,,'," PROPOSAL' 16640 17825 ~' -~--~-~ ~-- 2139 1364 6296 1 210 $27,935 1 -~ 1,273 5,771 ~ 95 203 $25,979 subtotal IT6perati~end itu res/Expenses ~ ,-~~C'=--~- ~- ~,~ 3201..=-t ~ 21~~=J~c:c:()_ljn.ti'ng &. é!uditi~ng fe¡~- ~ ~ 10,200 :3147 i _.:3.1§..~c:l1c>()l~dvi~()~n~lj!tcirlt 7,500 3148-----L--:31~_~_¡F>.I~rlrlingll\i1anagement FeE'! CSlJS~~ 33~,1_4~___~,~~ 46~~+_:3~0~ "Contré!c:t- Building m.§llntenance~_~ - 60,000 :34.:31__- - 31 O~ç,,-ntract-Food .services - - 6~- 4101 370 ,Communications 15,000 -,~' ~:301380 I Pub Ut Svc c5thr~Energy}:;~~~~~~ 7,500 IT_4:30~+_4:3Q~ ~_I::IE'!<:;tric:ity- - , -~- ~ - ,- ~ ~ ~ 55 ,O_O~~- i_J~4501L~3~Q J1!¡urance & ê..°!1d Premium , 20,000 :u~§35 L,3§0 ,Repairs & MairlÌenance ----¡---~~-15:Ó§Ó -, ,~~~~§~ - 510 CleaningßCirlito-'iélL~ppli~e~__~_~- 4,090 . ~L~~5~2§0 590 Otherrv1Cirl&.~upply~~~~ ~ ~ 3,000, . : 4440 cE'!E.9LJip~LeasiI19E:)(PE'!nsE'! 10,000 ~J--L~~- u~ subtotal, $611,624, , ~-~ ~-~--'- ,- ~-~-~~~,,~, ~-~-~ ---- I , Other Uses l J -~~~ 1~1 ~91~YgJ ~""",:,'" ", ,-~~_u_+~, ~ 13,500 7,50 255,478 75,000 40,000 20,000. 11,000 75,000. 28,460, 20,000 - 6,00_0 ~6,000 15,000 $572,938 I ; -~-~_u_~-~-, ~ 971 Transfer to General Fund Continge¡ncy ---~ '" - , 1,.e¡él.sE¡ F'élYrnents to City ~[)ebt~.E'!.r:vi~~ subtotal --~-- 30,000 , 52,419 398,585 481,004 ; 30,000 1 OO~OOQ , 398,585 528,585 , '~~~-'~-'-"'" Total,Func~on 7900 - _.!L1.1!,,607 1,129,458 ; -'CT'- ~~J=~::~-T~~----- I i c: ' ~ ~-~=---~- ' Charter School Fund Budget 26 CITY OF AVENTURA , , -,-,--,---,-----,-,----------,------ CHARTER SCHOOL -~-~~~-, ,---------- 2005/06 , -, - BUDGETARY ACCOUNT SUMMARY --- - --,~~---- 190-ôOO9-669 - -----,--~-- ,---,--- ------- , Child CCIr~~ueervis_ic)119~0,2 I. . "".","",.".,\"..,.,."",....,..."......: ..." ,-' ., ".",.",...,.,..- --..,..... .. . .. ":I"'~:.$êHQÕL:::::~:II::'~:':::.,,:,¡:;:;::':~<::'::::~"'.;::ê:,,:::::'::I::::~;":':"::::::'::::"::::::. ........"""",...,:..~::::.:.:I'Åp:p~~:.::'\,'~;;Y:~~O:;: ,:,;:', Â' ." ..",.'::""fU'NCTi'ö'ff'oæcRipjJ'ON"':,::::":.,:"::::":':"':':~:""i:::':I¡;;P:;"';:::' ,'" BUDGET"'" "II:,:"PROposAt:' Personnel Services ¡ ...- - - - - , 1503 I 291 ~Site [)ir~ctor- Stipend 2,OQO__-- 2,000 J?~Q~-L___16Q___LQ!I:!~I~LJPport Personnel -~- 44,§50 . 48,879 .. Site Coordinator . -------~--------- ¡After Scho<:>!Ç()LJ!1seI9..r:J.._~- : After School Counselor II Aides -----------~---- -. l§<:>c.:i¡:¡I§~c.:!:Irlty:rllatc.:hi 119. orkers comf:'~nsation ---- I : ' í -----.. -~._~.- -------f-- -----~ - ---- 0 3,408 544 50,502 0 - subtotal -, - --- subtotal - 5,000 15,800 $38,600 I -.. - -. -- --~- ----y- .. to Total Function Budget ~i ~ .-.~ . CITY OF AVENTURA CHARTER SCHOOL . .. 2005/06 BUDGETARY ACCOUNT SUMMARY .-.... ~ ~ 190-6010-569 I Capital OutlaY?04°0 '_.~--~ ~ I' ..... ...... ................... ...... ... '......' .... .. ............ .> ::::'¡¡;::;f.,,;::f::.,.,;;".,.,..,.:..~.,...,.,,:,,:,:::',:::::::;::,~~'~~~~~;:::~:'çIJY:'AA~~: . """"""""""';""":';""':':',". BUDGET",:"","""'PROPOSAl >750 15,000 50,000 90,000 $155,000 Total Function 7400 Charter School Fund Budget 28 ORDINANCE NO. 2005-- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2005/06 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2005/2006 Operating and Capital Improvement Program Budget for the Aventura City of Excellence School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budaet Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budaetarv Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum Charter School Fund Budget 29 I allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Charte, School Fund Budget 30 Section 6. Amendments. Upon the passage and adoption of the Charter School Fund Budget for the City of Ayentura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Resolutions as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances at June 30, 2005 shall lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in the 2005/2006 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. Charter School Fund Budget 31