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07-17-2013Cis Commission City Susaa n Gottlieb,lVlayor The City of Eric 1VlI. Soroka, gC1VlIA -C1VlI Enbar Cohen f � Ce ClM. Teri Holzberg Teresa M. Soroka, M[M[C Billy Joel Michael Stern ` *_ `: CitvAttorney Howard Weinberg Weiss Serota Helfrnan Luz Urbaez Weinberg Pastoriza Cole & Boniske AGENDA JULY 179 2013 9 AM Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER/ROLL CALL 2. OVERVIEW AND REVIEW OF PROPOSED BUDGET A. GENERAL FUND • REVENUES • GENERAL GOVERNMENT DEPARTMENTS (CITY COMMISSION, OFFICE OF THE CITY MANAGER, LEGAL, CITY CLERK, FINANCE, & INFORMATION TECHNOLOGY) • PUBLIC SAFETY DEPARTMENT • COMMUNITY DEVELOPMENT DEPARTMENT • COMMUNITY SERVICES DEPARTMENT • ARTS & CULTURAL CENTER DEPARTMENT • NON - DEPARTMENTAL • CAPITAL OUTLAY B. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE MILLAGE RATE: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2013/14 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. July 17, 2013 CmmWm Meeting C. POLICE EDUCATION FUND D. TRANSPORTATION AND STREET MAINTENANCE FUND E. 911 FUND F. DEBT SERVICE FUND G. CAPITAL PROJECTS FUND H. STORMWATER UTILITY FUND I. POLICE OFF -DUTY SERVICES FUND 3. RESOLUTIONS: A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, APPROVING AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN THE CITY OF AVENTURA AND THE CITY MANAGER; AUTHORIZING MAYOR TO EXECUTE SAID AMENDMENT TO AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AWARDING A CONTRACT FOR THE CITY'S GROUP HEALTH INSURANCE PROGRAM TO UNITEDHEALTHCARE FOR ITS ALTERNATE PPO PLAN AS SPECIFIED IN THE REQUEST FOR PROPOSALS ( "RFP "); AUTHORIZING THE CITY MANAGER, ON BEHALF OF SAID CITY, TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF AVENTURA AND MIAMI - DADE COUNTY FOR PARTICIPATION IN THE MUNICIPAL PARKING FINES REIMBURSEMENT PROGRAM; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 2 July 17, 2013 Ceoa Meiling 4. ADJOURNMENT This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305466 -8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305- 466 -8901. IK CITY OF AVENTURA OFFICE OF THE CITY MANAGER TO: City Commission FROM: Eric M. Soroka, I DATE: July 8, 2013 MEMORANDUM nager SUBJECT: Resolution Establishing Proposed Millage Rate 2013/14 Fiscal Year July 17, 2013 City Commission Meeting Agenda Item 02_3 RECOMMENDATION It is recommended that the City Commission adopt a millage rate of 1.7261 for fiscal year 2013/14. This rate includes no increase. This will generate $12,768,153 based on an assessed value of $7,786,432,398. This is $467,658 more than the previous year. BACKGROUND Attached hereto is a Resolution that establishes the proposed millage rate for the 2013/14 fiscal year and public hearing dates. State statutes require the City to establish a tentative millage rate and the first public hearing date that will be transmitted to the County Property Appraisal Department. The County Property Appraiser issues a notice to all property owners in the City. The notice includes the proposed tax rates and public hearing dates for all government agencies imposing ad valorem taxes. A detail discussion of the requirements for setting the millage rate is contained in the memorandum attached hereto from our Finance Director. If you have any questions, please feel free to contact me. EMS /act Attachment CCO1805 -13 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2013/2014 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth the procedures that must be followed in establishing a millage rate and adopting an annual budget; and WHEREAS, the Miami Dade County Property Appraiser has certified the taxable value of property within the City of Aventura, as required by Chapter 200, Section 200.065(1) and Chapter 193, Section 193.023, Florida Statutes; and WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of Aventura is required to establish its proposed millage rate and the date, time and place that the public hearing will be held to consider the proposed millage rate and tentative budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Resolution No. 2013-. Page 2 Section 1. The following is hereby established as the proposed millage rate for the 2013/2014 fiscal year: 1.7261 per $1,000.00 of taxable assessed value. Section 2. September 9, 2013 is hereby established as the date for a public hearing on the tentative budget and proposed millage rate, to be held at 6 p.m. at the Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida. Section 3. The City Clerk be and is hereby authorized and directed to place all necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth in Millage (TRIM) Bill. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 3 PASSED AND ADOPTED this 17th day of July, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY CITY ATTORNEY CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: Eric M. Soroka, City Manager, ICMA -CM FROM: 4?BXrian K. Raducci, Finance Director DATE: July 10, 2013 SUBJECT: Certification of Taxable Value /Public Hearing Dates DR -420 Certification of Taxable Value and Millage Rates On July 1, 2013, we received the 2013 Certification of Taxable Value — DR -420 (the "form" included as Exhibit 1) from the Miami -Dade County Office of the Property Appraiser. On line 4 of the form, the City's taxable value of $7,786,432,398 is reported. This value is approximately $3.4M higher than the estimated $7,783,000,000 that was tentatively reported to us on June 1, 2013 and approximately $285M or 3.80% higher than the $7,501,239,017 which was reported to us last year at the same time. The DR -420 includes a breakdown of the change in taxable value into two (2) segments. The first segment is the $516,849 net decrease in taxable value due to the following set of circumstances: 1. Positive Adjustment of $945,775 — pertaining to new construction that came on line between January 1, 2012 and December 31, 2012. 2. Negative Adjustment of $1,462,624 — made by the Property Appraiser in March of 2013 on a high -end townhome that contained defective drywall, thus making it "temporarily" unlivable. Once this issue has been rectified and the townhome is determined to be livable, it will be reassessed close to its then current fair market value. The second segment is the change which is due to a moderate increase in taxable value on existing property, which appears to indicate that we are continuing to turn the corner toward recovery. This increase of $526,064,640 (7.24 %) is computed by subtracting the $7,260,884,607 (line 7) from the 7,786,949,247 (line 6) of the form. The purpose of the form is for a taxing authority to calculate its "rolled -back rate." Section 200.065 (1) of the Florida Statutes, defines the rolled -back rate as that millage rate "which, exclusive of new construction, additions to structures, deletions, increases in the value of improvements that have undergone a substantial rehabilitation ....., will provide the same ad valorem tax revenue for each taxing authority as was levied during the prior year ......" The City's rolled -back rate for 2013 (FY 2013/14) is 1.6095 (line 16) of the form and is lower than the City's current millage rate of 1.7261. This rate is important because if we levy any rate above the 1.6095 rolled back rate, the City will be required to place a quarter page ad in the newspaper before the second public hearing on the budget and tax rate in September which is titled "NOTICE OF PROPOSED TAX INCREASE" and would also be required to include the statement that the proposed rate exceeds the rolled back rate by 7.24% in the ordinance adopting the millage rate which will be read at the two public hearings in September. DR- 420MM -P Maximum Millage Levy Calculation Preliminary Disclosure In addition, we must prepare the DR- 420MM -P (Exhibit II) to determine what other millage rates the City could adopt and by what level of Commission approval. For example: A.)Majority Vote (4 of 7 Commissioners) — a millage rate of 2.0580 mills (line 13 of the DR- 420MM- P) could be adopted B.)Two- thirds Vote (5 of 7 Commissioners) — a millage rate of 2.2638 mills (line 14 of the DR- 420MM-P) could be adopted Based on your recommendation to not increase the millage rate the proposed millage rate of 1.7261 mills has been utilized in preparing our FY 2013/14 Budget. This rate will require a majority vote of the City Commission to adopt. After a 5% reduction to cover early payment discounts of up to 4 %, plus 1% for uncollectibility, the proposed millage rate will generate the $12,768,153 of ad valorem taxes reflected on page 2 -10 of the budget document. You will note that this amount is $467,658 more than the $12,300,495 budgeted last year based on the same rate of 1.7261 mills. By comparison, if the roll -back rate were adopted (1.6095), the City would generate $11,905,650 in ad valorem taxes a difference of $862,503 ($12,768,153 — $11,905,650). Public Hearing Dates Since we received the certification on July 1, state law requires us to hold two (2) public hearings between September 3rd and October 8th. The County Commission's first and second public hearings are scheduled for September 10th and September 19th respectively and the School Board's second public hearing is scheduled for September 3rd. Our public hearing meeting dates cannot conflict with either the County Commission or School Board public hearing meeting dates. Therefore, the most logical dates for our hearings are: First public hearing 6:00 P.M., Monday, September 9th Second public hearing 6:00 P.M., Wednesday, September 18th Since we need to include the date of the first meeting on the Certification of Taxable Value, we need to have a commitment from the Mayor and Commission by no later than the July 17th budget review meeting. 2 The information contained in the preceding paragraphs is based on my review of the Florida Department of Revenue's Manual of Instructions for TRIM Compliance and has been reviewed by the Department of Revenue to ensure statutory compliance. Please let me know if you any questions or comments pertaining to this memorandum. 3 ms� CERTIFICATION OF TAXABLE VALUE DEPART.,MENT OF REVENUE Reset form Exhibit I Print For DR -420 R. 5/12 Rule 12D- 16.002 Florida Administrative Code Effective 11/12 Year: 2013 County: MIAMI -DADE Principal Authority: CITY OF AVENTURA Taxing Authority: CITY OF AVENTURA SECTION I : COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value of real property for operating purposes $ 7,574,951,501 (1) 2. Current year taxable value of personal property for operating purposes $ 210,594,120 (2) 3. Current year taxable value of centrally assessed property for operating purposes $ 886,777 (3) 4. Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $ 7,786,432,398 (4) 5. Current year net new taxable value (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100 %, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.) $ - 516,849 (5) 6. Current year adjusted taxable value (Line 4 minus Line 5) $ 7,786,949,247 (6) 7. Prior year FINAL gross taxable value from prior year applicable Form DR -403 series $ 7,260,884,607 (7) 8 Does the taxing authority include tax increment financing areas? If yes, enter number of worksheets (DR- 420TIF) attached. If none, enter 0 YES [71 NO Number 0 (8) 9. Does the taxing authority levy a voted debt service millage or a millage voted for 2 years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of DR- 420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0 YES NO Number 0 (9) Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. SIGN HERE Signature of Property Appraiser : Electronically Certified by Property Appraiser Date 7/1/2013 4:03 PM SECTION II : COMPLETED BY TAXING AUTHORITY If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0 -. 10. Prior year operating millage levy (If prior year millage was adjusted then use adjusted millage from Form DR -422) 1.7261 per $1,000 (10) 11. Prior year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000) $ 12,533,013 01) 12 Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value (Sum of either Lines 6c or Line 70 for all DR- 420TIFforms) $ 0 (12) 13. Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $ 12,533,013 (13) 14. Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR- 420TIFforms) $ 0 (14) 15. Adjusted current year taxable value (Line 6 minus Line 14) $ 7,786,949,247 (15) 16. Current year rolled -back rate (Line 13 divided by Line 15, multiplied by 1,000) 1.6095 per $1000 (16) 17. Current year proposed operating millage rate 1.7261 per $1000 (17) 18 Total taxes to be levied at proposed millage rate (Line 17 multiplied byline 4, divided by 1,000) 13,440,161 $ (18) Continued on page 2 DR-420 R. 5/12 Page 2 Instructions on page 3 F-] County ❑ Independent Special District TYPE of principal authority (check one) (19) 19. ❑ Municipality ❑ Water Management District Applicable taxing authority (check one) 0 Principal Authority ❑ Dependent Special District zo. (20) ❑ MSTU ❑ Water Management District Basin 21. Is millage levied in more than one county? (check one) ❑ Yes ❑✓ No (21) DEPENDENT SPECIAL DISTRICTS AND MSTUS I , STOP HERE - SIGN AND SUBMIT 22 Enter the total adjusted prior year ad valorem proceeds of the principal authority, all dependent special districts, and MSTUs levying a millage. (The sum of Line 13 from all DR -420 $ 12,533,013 (22) forms) 23• Current year aggregate rolled -back rate (Line 22 divided by Line 15, multiplied by 1,000) 1.6095 per $1,000 (23) 24. Current year aggregate rolled -back taxes (Line 4 multiplied by Line 23, divided by 1,000) $ 12,532,263 (24) Enter total of all operating ad valorem taxes proposed to be levied by the principal 25• taxing authority, all dependent districts, and MSTUs, if any. (The sum of line 18 from all $ 13,440,161 (25) DR -420 forms) 26 Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied 1.7261 per $1,000 (26) by 1,000) Current year proposed rate as a percent change of rolled -back rate (Line 26 divided by (27) 27 Line 23, minus 1, multiplied by 100) 7.24% First public Date : Time: Place: budget hearing g g 9/9/2013 6:00 PM 19200 W. Country Club Drive Aventura, FL 33180 Phone: (305) 466 -8920 1 certify the millages and rates are correct to the best of my knowledge. Taxing Authority Certification The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S. 5 Signature of Chief Administrative Officer : Date G N Title : Contact Name and Contact Title: BRIAN K. RADUCCI, FINANCE DIRECTOR H ERIC M. SOROKA, CITY MANAGER E Mailing Address: Physical Address: R 19200 W. COUNTRY CLUB DRIVE 19200 W. COUNTRY CLUB DRIVE E City, State, Zip: Phone Number: Fax Number AVENTURA, FL 33180 (305) 466 -8920 (305) 466 -8939 Instructions on page 3 Reset Forrn MAXIMUM MILLAGE LEVY CALCULATION PRELIMINARY DISCLOSURE O f REVENUE For municipal governments, counties, and special districts tlF REVErvuE p 9 p Exhibit II Pint Form DR- 420MM -P R. 5/12 Rule 1213- 16.002 Florida Administrative Code Effective 11/12 Year: 2013 County: MIAMI -DADE Principal Authority: CITY OF AVENTURA Taxing Authority: CITY OF AVENTURA 1' Ils your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5 years? Yes TEI 0 No I (1) IF YES, I r STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation. 2. Current year rolled -back rate from Current Year Form DR -420, Line 16 1.6095 per $1,000 (2) 3. Prior year maximum millage rate with a majority vote from 2012 Form DR- 420MM, Line 13 2.1704 per $1,000 (3) 4. Prior year operating millage rate from Current Year Form DR -420, Line 10 1.7261 per $1,000 (4) %iLll7fE'`., l5 4gUat tCi ©I -ar li than L%l � 3, S%Cl'p to L,1F .' 1. 1i 1#3 , GO1t#tt Zlr ifl lX#E' 5. Adjust rolled -back rate based on prior year majority -vote maximum millage rate Prior year final gross taxable value from- Current Year Form DR- 420; -Line 7 $ - - 7;260;884,607 (5) r 66. Prior year maximum ad valorem proceeds with majority vote (Line 3 multiplied b Line 5 divided-by 1,000) - $ _ ___.._15 759,024 (6) 7. Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value from Current Year Form DR -420 Line 12 $ 0 (7) 8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 15,759,024 (8) 9. Adjusted current year taxable value from Current Year form DR -420 Line 15 $ 7,786,949,247 (9) 10. Adjusted current year rolled- backTate( Line- 8,dividedby -Line 9; multiplied by 1;000) 2.0238- - -- -per $1-,000 (10) Calculate maximum millage levy 11. Rolled -back rate to be used for maximum millage levy calculation (Enter Line 10 if adjusted or else enter Line 2) 2.0238 per $1,000 (11) 12. Adjustment for change in per capita Florida personal income (See tine 12 Instructions) 1.0169 (12) 13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) 2.0580 per $1,000 (13) 14. Two - thirds vote maximum millage rate allowed (Multiply tine 13 by 1.10) 2.2638 per $1,000 (14) 15. Current year proposed millage rate 1.7261 per $1,000 (15) 16. Minimum vote required to levy proposed millage: (Check one) (16) a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal 21 to the majority vote maximum rate. Enter Line 13 on Line 17. b. Two- thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The El maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17. ❑c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17. F] d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17. 17 The selection on Line 16 allows a maximum millage rate of (Enter rate indicated by choice on Line 16) 2.0580 per $1,000 (17) 18. Current year gross taxable value from Current Year Form DR -420, Line 4 $ 7,786,432,398 (18) Continued on page 2 Complete and submit this form DR- 420MM -P, Maximum Millage Levy Calculation - Preliminary Disclosure, to your property appraiser with the form DR -420, Certification of Taxable Value. Instructions on page 3 DR- 420MM -P Taxing Authority: R. 5/12 CITY OF AVENTURA Page 2 19. Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000) $ 13,440,161 (19) Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by $ 16,024,478 (20) 20. 1,000) �,;, DEPENDENT SPECIAL` TS �N13 MSTtIs . � $T P f�N ANI�� ►tlB l/% � Enter the current year proposed taxes of all dependent special districts & MSTUs levying $ 0 (21) 21 a millage. (The sum of all Lines 19 from each district's Form DR- 420MM -P) 22. Total current year proposed taxes (Line 19 plus Line 21) $ 13,440,161 (22) Total Maximum Taxes Enter the taxes at the maximum millage of all dependent special districts & MSTUs $ 0 (23) 23. levying a millage (The sum of all Lines 20 from each district's Form DR- 420MM -P) 24. Total taxes at maximum millage rate (line 20 plus Line 23) Is 16,024,478 (24) Total Maximum Versus Total Taxes Levied 25 Are total current year proposed taxes on Line 22 equal to or less than total taxes at the 2 YES NO (25) maximum millage rate on Line 24? (Check one) I certify the millages and rates are correct to the best of my knowledge. The millages Taxing Authority Certification comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. S 200.081, F.S. - - Signature of Chief Administratli e Officer: Date: G N Title: Contact Name and Contact Title: H ERIC M. SOROKA, CITY MANAGER_ ._ _ _ _ _ _ _ _ __ MAN K. RADUCCI, FINANCE i?LRE_CTQK _ I Mailirrg Address: _. _. -. _ __.. - Physical-Address : -- -- - - -- -- — E- - .._1.9200 W._CQUNTRY CLUB DRIVE _ 19200 W. COUNTRY (–L.l)BJ)RIyE.- .__- -_____ City, State, Zip: Phone Number: Fax Number: AVENTURA, FL 33180 (305) 466 -8920 (305) 466 -8939 Complete and submit this form DR- 420MM -P, Maximum Millage Levy Calculation - Preliminary Disclosure, to your property appraiser with the form DR -420, Certification of Taxable Value. Instructions on page 3 JULY 17, 2013 AGENDA ITEM 3 -A RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, APPROVING AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN THE CITY OF AVENTURA AND THE CITY MANAGER; AUTHORIZING MAYOR TO EXECUTE SAID AMENDMENT TO AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission finds that approval of the attached Amendment to Employment Agreement, between the City of Aventura and the City Manager, constituting the 8th amendment to the Employment Agreement of April 19, 1996, is in the best interest of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1: That the attached Amendment to Employment Agreement (the" Agreement ") is hereby approved, and the Mayor is hereby authorized to execute said Agreement on behalf of the City, once approved by the City Attorney as to form and legal sufficiency. Section 2: That this Resolution shall be effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No.2013- Page 2 PASSED AND ADOPTED this 17th day of July, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY AMENDMENT TO EMPLOYMENT AGREEMENT This amendment to Employment Agreement is entered into this _day of July, 2013, by Eric M. Soroka ( the "City Manager" ) and the City of Aventura, Florida ( the " City" ) . I. Agreement Amended. The Employment Agreement of April 19, 1996, between the City and City Manager, as previously amended, (the " Agreement" ) is hereby further amended by marking the existing first paragraph of Section 1.10 as paragraph (a), and adding the following new paragraph as paragraph (b) of Section 1.10 of the Agreement, which describes City's obligations, to read as follows: 1.10 (a) To defend, save harmless and indemnify CITY MANAGER against any tort, professional liability claim or demand or other legal action arising out of an alleged act or omission occurring in the performance of his duties as CITY MANAGER. (b) The City Commission, on behalf of CITY, hereby recognizes, confirms and agrees that each and every action taken by the CITY MANAGER, which, in any way, concerns the hiring, retention, management, and termination of the employment of Dr. Katherine Murphy as Principal of the CITY'S charter school, was done by the CITY MANAGER on behalf of and in the best interest of the CITY, in accordance with law. Accordingly, the indemnification protections provided to the CITY MANAGER by paragraph (a) of this Section 1.10 of the Agreement, shall apply to and serve to protect the CITY MANAGER from any personal liability in reference to any prior or pending claims concerning Dr. Murphy or her employment status with the CITY. This paragraph (b) shall not, in any way, diminish the protections which are provided to the CITY MANAGER under Sections 111.07, 111.071, and 768.28(9)(a), Florida Statutes. This paragraph (b) is supported by the Trial Court's Judgment issued on the 7th day of November, 2012, in favor of the CITY MANAGER in the case of Murphy vs. City of Aventura, et al, Case Number 09 -57209 CA- 01, in the Circuit Court of the Eleventh Judicial Circuit of Miami- Dade County, Florida, which is presently pending on appeal in the Third District Court of Appeal, but is not dependent upon said Judgment or the outcome of the appeal. II. Agreement Remains In Effect. Except as provided above, the Employment Agreement, as previously amended, shall remain in full force and effect. EXECUTED THIS CITY OF AVENTURA DAY OF JULY, 2013. BY: Susan Gottlieb, Mayor ATTEST: CITY CLERK Approved as to Form and Legal Sufficiency: City Attorney BY: ERIC M. SOROKA Eric M. Soroka, City Manager CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, City Manager, ICMA -CM BY: rian K. Raducci, Finance Director DATE: July 10, 2013 SUBJECT: Resolution Awarding Contract for Health Insurance for City Employees July 17, 2013 Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Resolution which awards a contract for employee health insurance under Option 2 — Alternate benefits as specified in the RFP. Background The City has used United Health Care to provide the Group Health Open Access POS Plan to employees since 1996. The last Request for Proposal (RFP) process was conducted in 2001. On May 9, 2013, the City in conjunction with the Rhodes Insurance Group (the City's long -time Broker /Consultant) issued a RFP for its Group Health Plan RFP #13- 06 -06 -2 with a due date of June 16, 2013. The Objectives and Scope included in the RFP are outlined below: Obiectives: • Maintain or enhance existing benefits and consider specified alternative plan benefits. • Provide employees and eligible dependents with convenient access to high quality health care providers. • Minimize the cost of providing health care benefits for the City and employees electing dependent coverage. Scope: Group Health Insurance — Fully- Insured Open Access Point of Service Plan or PPO Plan • Option 1 — Duplicate existing benefits • Option 2 —Alternate benefits as specified in the RFP The RFP solicitation package was made available through www.demandstar.com and in addition, was made directly available to 7 companies in South Florida that would be capable of providing the requested benefits (including the incumbent company). Of these, two companies responded, United and Coventry. Five companies responded that they were declining on the basis that they would be uncompetitive. One company, Aetna, did not respond. This lack of response was based on the fact that Aetna recently purchased Coventry and there was an internal decision that Coventry may be better suited to respond. The City's Broker /Consultant, Rhodes (Rhodes) completed an in -depth evaluation and analysis of all of the proposals received in accordance with the Objectives and Scope outlined above as wells as other criteria published in the RFP including premiums; benefit levels; provider network size, accessibility and potential displacement of the current network providers; the proposing companies' ability to provide the administration and service for the plans proposed; and their reporting capabilities. They also contacted their references for their input on experience with the proposers. As a result of Rhodes' analysis, the two proposals were ranked as follows with United ranking number one. The points assigned by Rhodes are outlined below: 1. United 90 2. Coventry 69 The key advantages to the United proposal as outlined by Rhodes are as follows. The United plan provided the benefit plan specifications as requested for the current and alternate as requested. The United plan would not disrupt the current provider relationships. Coventry disruption analysis indicated that 15% of the POS providers utilized on an in- network basis over a recent twelve month period would be considered out of network with Coventry. The Coventry proposal for both Options 1 and 2 covered out of network charges at the rate of 40% versus 20% as requested. Although the Coventry proposal did provide slightly less premium, the benefits levels were far less than that requested. In addition, United's network of participating providers was larger than the Coventry network, thus giving members more choice. Rhodes' evaluation and scoring of the proposals ranked United as the most responsive overall proposal and as such they met with United to negotiate a best and final offer. United responded with nearly a 6% reduction from their originally proposed premiums for both the current benefits and the specified alternative benefits resulting in a net increase in annual premium of approximately 13.9% ($306,257) for Option 1 and 9.7% ($213,725) for Option 2, respectively. Based on this information, Rhodes recommended that the Evaluation Committee support their recommendation of United Health Care effective September 1, 2013 through August 31, 2014. The Evaluation Committee (comprised of the City Manager, Finance Director and Human Resources Manager) reviewed both options primarily focusing on the increase in annual premium and the benefits offered. As a result, they are recommending approval of the attached resolution which awards a contract for employee health insurance under Option 2 — Alternate benefits as specified in the RFP. KA The Evaluation Committee has determined that the difference in benefit levels between Options 1 and 2 are relatively minor (i.e., some minor increases to some of the prescription and most of the office copays) and that the selection of Option 2 will result in nearly a $92,500 savings in the annual premium. Under Option 2, the annual premium will increase $213,725. According to Rhodes analysis and in accordance with Section 2.3 of the Personnel Policies, the City would be required to pay approximately $182,787 of the increase with the difference of $30,938 be passed on to the employees. This year, the City Manager is recommending that the City absorb the entire increase in premium for all employees where applicable, resulting in no increase to the employees' portion of the premium. This recommendation has been taken into consideration in the preparation of the Proposed Budget. A copy of the RFP, submittals by all firms and other supporting documents are available for review in the Finance Department. IQ �M THE RHODES INSURANCE GROUP Managed Health Care & Group Insurance June 24, 2013 Mr. Brian Raducci, CPA Finance Director City of Aventura 19200 West Country Club Drive Aventura, FL 33180 Re: City of Aventura Group Health Plan RFP #13-06-06-2 Dear Brian, We have completed our detailed analysis of the proposals received in response to the City's Group Health RFP 413- 06 -06 -2. The City has used United Health Care to provide the Group Health Open Access POS Plan to employees since 1996. The last RFP process was conducted in 2001. As we have reviewed, the primary reason for the magnitude of this year's renewal is poor ongoing claim experience. This RFP was released on May 9, 2013 with a due date of June 16, 2013. The Objectives and Scope included in the RFP are outlined below: Objectives of Request for Proposals • Maintain or enhance existing benefits and consider specified alternative plan benefits. • Provide employees and eligible dependents with convenient access to high quality health care providers. • Minimize the cost of providing health care benefits for the City and employees electing dependent coverage. Scope of Request for Proposals This Request for Proposals (hereinafter called RFP) is for the following: Group Health Insurance — Fully- Insured Open Access Point of Service Plan or PPO Plan Option 1 — Duplicate existing benefits Option 2 — Alternate benefits as specified in the RFP The RFP was provided to all seven companies in South Florida capable of providing the benefits requested. Of these, two companies responded, United and Coventry. Five companies responded that they were declining on the basis that they would be uncompetitive. One company, Aetna, did not respond. This lack of response was based on the fact that Aetna recently purchased Coventry and there was an internal decision that Coventry may be better suited to respond. 1263 East Las Olas Boulevard, Suite 205, Fort Lauderdale, Florida 33301 Phone: (954) 5245075 Fax: (954) 525 -1248 www.therhodesinsurancegroup.com Brian Raducci City of Aventura Group Health Plan RFP # 13- 05 -30 -2 Page 2 The evaluation criteria published in the RFP and used in our analysis included premiums; benefit levels; provider network size, accessibility and potential displacement of the current network providers; the proposing companies' ability to provide the administration and service for the plans proposed; and their reporting capabilities. We also contacted references for their input on experience with the proposers. We have attached for your review our analysis including the scoring for the evaluation committee's consideration. As you can see, United ranked number one among the four proposals received. The points assigned based on our analysis are outlined below. 1. United 90 2. Coventry 69 The key advantages of the United proposal are listed below: 1. The United plan provided the benefit plan specifications as requested for the current and alternate as requested. 2. The United plan would not disrupt the current provider relationships. Coventry disruption analysis indicated. that 15% of the POS providers utilized on an in- network basis over a recent twelve month period would be considered out of network with Coventry. The Coventry proposal for both Option 1 and Option 2 covered out of network charges at the rate of 40% versus 20% as requested. While the Coventry proposal did provide slightly less premium, the benefits levels were also less than those requested. In addition, the size of the United's network of participating providers was larger than the Coventry network, thus giving members more choice. Our evaluation and scoring of the proposals ranked United as the most responsive overall proposal. As a result, we met with United to negotiate a best and final offer. United responded with a 6% reduction in the proposed premiums for both the current benefits and the specified alternative benefits. The results call for an increase of 13.90% or an estimated annual premium increase of $306,257 for the current plan of benefits. The alternate specifications call for a 9.70% increase or an estimated additional $213,725 in total annual premium. Based on this information, The Rhodes Insurance Group recommends that the Evaluation Committee support our recommendation of United Health Care effective September 1, 2013 through August 31, 2014. Sincerely, r " Lloyd F Rhodes attachments 6� C �+ G N Q M � a E a E i a a� o a� 'O O, O � M � N W Rr �o c 0 0 a� a� 0 d C N o A � C� O 00 SO 0000 N �n f`1 ds N M �o 6q R a r. y C .rA 00 M M 00 M O O O M U O x p y�g b4 69 C 69 N N M 6R '� O 69 7. a W 6 iii C 00 (71, G� d O\ to � M 00 00 o O O U a � r m M M, 00 \,o 06 - C• U � nj N N � V. to to 00 Ua �0000c (=)MN -00 90 {Oy U c a� a� U o > a o > 'rte"" W w � d G' O 00 O1, N Vl ",I- N O ^' L L' W a� o a� 'O O, O � M � N W Rr �o c 0 a� a� 0 a� o a� 'O O, O � M � N W Rr �o U a o �Q N y i C w a M � Q a E �8 a� PO Q+ C PO o � \D01 o M N C1 N O M O \p O� M \O a W'> \o � N 0000 \p M O t� M a\ .. p b9 69 br4 6s 6s fis W � 'O v, O� � N � \C � �D O O � tt O o Q O .--� O 00 O .� 00 N 00 00 00 raoq U U a M00 4 C�,� 06 M N U N 00 N . r x o 64 ~ �i's .--i .—i i's �� N U a� Ov�v�3ri� a� Cl cl U o O or) i- W Q Q a O 00 CIS tr) N O ^' i. W ~ 0 cd C7 c 0 0 n. •U U U -zs 0 0 a, N 5 C W S 0 0 0 0 H C O City of Aventura RFP # 13- 06 -06 -2 Group Health Plan Proposal Status Company Status 1 Coventry proposal received United Healthcare / proposal received 2 Neighborhood Health declined - Florida Blue 3 not competitive declined - Humana 4 not competitive Aetna no response 5 declined - - AvMed 6 not com etittve declined - Cigna 7 not competitive Prepared by The Rhodes Insurance Group 6/9/2013 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AWARDING A CONTRACT FOR THE CITY'S GROUP HEALTH INSURANCE PROGRAM TO UNITEDHEALTHCARE FOR ITS ALTERNATE PPO PLAN AS SPECIFIED IN THE REQUEST FOR PROPOSALS ( "RFP "); AUTHORIZING THE CITY MANAGER, ON BEHALF OF SAID CITY, TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Aventura has employees rendering valuable services; and WHEREAS, the City desires to maintain a Group Health Insurance Program which offers good benefits at an affordable cost to the City and its employees; and WHEREAS, the City has properly solicited and received requests for proposals for health insurance coverage for City employees; and WHEREAS, the City's Group Insurance Broker /Consultant has reviewed the various proposals and, along with City staff, recommends awards of contract to United Healthcare for its alternate PPO Plan as specified in the RFP; and WHEREAS, the City Commission, upon the recommendation of City staff, desires to award contract to United Healthcare. Resolution No. 2013 - Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1: The contract for employee health insurance be awarded to United Healthcare in accordance with the RFP submitted by said company. Section 2: The City Manager is hereby authorized to execute, on behalf of the City, a contract by and between the parties embodying the terms, conditions, specifications as set forth in the subject invitation, specifications, proposal and requirements for employee health insurance. Section 3: The City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution. Section 4: This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 3 PASSED AND ADOPTED this 17th day of July, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM, City Manager BY: Brian K. Raducci, Finance Director DATE: July 9, 2013 SUBJECT: Interlocal Agreement Between the City and the County for Participation in the Municipal Parking Fines Reimbursement Program. July 17, 2013 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission adopt the attached resolution authorizing the City Manager to execute the attached Interlocal Agreement between the City and Miami -Dade County for the participation in the Municipal Parking Fines Reimbursement Program ( "Program "). BACKGROUND Since June 2009, the City has participated in a Program offered through Miami -Dade County that improves accessibility and provides equal opportunity to qualified persons who have disabilities and to conduct disability public awareness programs. The Program requires that an Affidavit be submitted annually from the municipality's Chief Administrative Official which states that the funds reimbursed shall be used in accordance with the above guidelines. In order to be eligible to participate in the FY 2012 -2013 Program, the County is requiring that we execute a new Interlocal Agreement and Affidavit and return both documents to them by August 20, 2013. Reimbursements to municipalities are based on a percentage of revenue collected during Fiscal Year 2011 -2012. The amount is determined by calculating the total amount of fines collected on tickets issued in a municipality divided by the total number of tickets paid county -wide. Funding estimates include a percentage of the carryover monies that were not distributed to any municipality in the previous year. In accordance with Section 30 -447 of the Code of Miami -Dade County, parking fine money generated from the misuse of marked spaces for people with disabilities is used in the following manner: • One third of the money is used to defray Clerk of Courts administrative expenses; and • Two - thirds of the money is used to provide funds to improve accessibility and equal opportunity to qualified physically disabled persons and to provide funds to conduct public awareness programs concerning physically disabled persons. Of this amount, 30% is retained by the County for county -wide purposes, in accordance with State law, and 70% is allocated to the governmental entity having jurisdiction over the violation. This year the City's is entitled to receive $8,685.00 from this Program which will be utilized to replace or repair any damaged ADA HC ramps. If you should have any questions related to this memorandum, please feel free to contact the City Manager. BKR /bkr 2 MIAMI -DADE COUNTY MUNICIPAL PARKING FINES REIMBURSEMENT PROGRAM INTERLOCAL AGREEMENT This agreement is entered into this (day) of (month /year), by and between Miami -Dade County, Florida, a political subdivision of the State of Florida (the "County ") and (the "municipality "), a municipal corporation organized and existing under the laws of the State of Florida. WITNESSETH WHEREAS, Section 316.008 Florida Statutes, and Section 30-447 Code of Mliami- Dade County, authorizes the charging of fines for misuse of specially marked parking spaces for people with disabilities, and WHEREAS, Miami -Dade County proposes to distribute said fines under the provisions of Section 30-447 of the Code of Miami -Dade County, Florida. NOW THEREFORE in consideration of the covenants contained herein, the parties agree as follows 1. This agreement shall become effective upon its execution by the authorized officers of the parties and will continue annually upon agreement by both parties. 2. The allocation of the disabled parking fine monies shall be used to provide funds to improve accessibility and equal opportunity to qualified persons who 1 have disabilities and to provide funds to conduct public awareness programs in the County or municipality concerning persons who have disabilities. 3. The municipality shall annually submit an affidavit sworn by its chief administrative official to the Miami -Dade County Internal Services Department ( "ISD "). 4. The affiant will affirm that expenditures meet the following criteria: a. The funds reimbursed shall be used to improve accessibility and equal opportunity to qualified persons who have disabilities in the municipality and to conduct public awareness programs in the municipality concerning persons who have disabilities. b. If only a portion of the project or program is being promoted to benefit people with disabilities, then only that portion of the project or program may be funded with these monies. 5. The parties agree to follow the terms and conclusions regarding payment as follows.. a. The percentage for distribution shall be calculated by the County annually. Each year the County shall notify all municipalities of the percentages of distribution of the disabled permit parking fine money for the upcoming annual period. The percentage for distribution to the County and to the 2 municipalities is based on a percentage of total revenue which is determined by calculating the total number of fines paid county -wide. Funding estimates include a percentage of the monies which were not distributed to any municipality in the previous year. b. The County agrees to pay the County and the municipalities under this agreement based on a payment schedule agreed upon by ISD, accompanied by such documentation as requested. c. In no event shall County funds be advanced to any subcontractor hereunder. d. The parties shall return funds to the Clerk of the Board of County Commissioners if the project is not successfully completed and allow ISD to audit projects and conduct site visits. Any such audits or inspections shall be conducted in such manner and at such times so as not to unreasonably interfere with the day -to -day operation of the parties. e. The County may amend the terms of this agreement from time to time, as it may deem necessary. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their respective and duly authorized officers on the date hereinabove first mentioned. 3 ATTEST: Harvey Ruvin, Clerk ATTEST: City/Town/Village Clerk (Official Seal) MIAMI -DADE COUNTY, FLORIDA Carlos A. Gimenez, Mayor MUNICIPALITY OF , FLORIDA mm V City/Town/Village Manager (Date) MUNICIPAL PARKING FINES REIMBURSEMENT PROGRAM AFFIDAVIT State of Florida, County of BEFORE ME, the undersigned Notary, [name of Notary before whom affidavit is sworn], on this [day of month] day of [month], 20 personally appeared [name of affiant], known to me to be a credible person and of lawful age, who being by me first duly sworn, on [his or her] oath, deposes and says: The municipal parking fines funds reimbursed shall be used to improve accessibility and equal opportunity to qualified persons who have disabilities in the municipality and to conduct public awareness programs in the municipality concerning persons who have disabilities. If only a portion of the project or program is being promoted to benefit people with disabilities, then only that portion of the project or program will be funded with these monies. The municipality shall return funds to the Clerk of the Board of Miami -Dade County Commissioners if the project is not successfully completed and allow the Miami -Dade County Internal Services Department to audit projects and conduct site visits. Any such audits or inspections shall be conducted in such manner and at such times so as not to unreasonably interfere with the day -to -day operation of the parties. [signature of affiant] 1 [typed name of affiant] [address of affiant, line 1] [address of affiant, line 2] State of Florida, County of Sworn to (or affirmed) and subscribed before me this day of (month), (year), by (name of person making statement). (Signature of Notary Public - State of Florida) (Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known OR Produced Identification Type of Identification Produced 2 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF AVENTURA AND MIAMI -DADE COUNTY FOR PARTICIPATION IN THE MUNICIPAL PARKING FINES REIMBURSEMENT PROGRAM; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1. The City Manager is hereby authorized to execute and otherwise enter into the attached Interlocal Agreement by and between the City of Aventura and Miami -Dade County for participation in the Municipal Parking Fines Reimbursement Program. Section 2. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez- Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013-, Page 2 PASSED AND ADOPTED this 17th day of July, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY COUNTY �` oP MAYOR June 20, 2013 Eric M. Soroka, City Manager Office of the City Manager City of Aventura 19200 W. Country Club Drive Aventura, FL 33180 Dear Mr. Soroka: OFFICE OF THE MAYOR MIAMI -DADE COUNTY, FLORIDA Miami -Dade County (County) is commencing the process for the Fiscal Year 2012 -2013 Parking Fines Reimbursement Program. The Interlocal Agreement between the County and the municipalities has been revised. In order to participate in the program, each municipality must submit a new executed Interlocal Agreement and the annual Affidavit (enclosed). The executed Interlocal Agreement will remain on file until further notice. The Affidavit states that the funds reimbursed shall be used to improve accessibility and equal opportunity to qualified persons who have disabilities in the municipality and to conduct disability public awareness programs. Reimbursements to municipalities are based on a percentage of revenue collected during Fiscal Year 2011 -2012. The amount is determined by calculating the total amount of fine collected on tickets issued in a municipality divided by the total number of tickets paid countywide. Funding estimates include a percentage of the carryover monies that were not distributed to any municipality in the previous year. The City of Aventura is entitled to $8,685 as a result of fines collected in the previous fiscal year and unspent funds from other municipalities. The aforementioned Affidavit must be submitted within 60 days of the date of this letter to receive these funds. In accordance with Section 30 -447 of the Code of Miami -Dade County, parking fine funds generated from the misuse of marked spaces for people with disabilities is used in the following manner: • One -third of the funds are to be used to defray the Clerk of Courts' administrative expenses, and • Two - thirds of the funds are to be used to improve accessibility and equal opportunity to qualified physically disabled persons and to provide funds to conduct public awareness programs concerning physically disabled persons. Of this amount, 30 percent is retained by the County for countywide purposes, in accordance with State law and 70 percent is allocated to thl&&ft6al entity having jurisdiction over the violation. KKttt�ii a JUN 2 1 2013 OFFICE OF THE STEPHEN P. CLARK • 111 N.W. FIRST STREET • 29TH FLOOR • MIAMI, FLORIDA 3328 =1� 0 - (305) 3375 -5071 Page 2 If you need additional information regarding the Parking Fines Reimbursement Program, please contact Heidi Johnson - Wright, ADA Coordinator at 305 - 375 -3566. Please return the Interlocal Agreement and Affidavit to the attention of Ms. Johnson - Wright at Miami -Dade County, Internal Services Department, 111 NW 1St Street, 24th Floor, Miami, FL 33128. Sincerely, Carlos A. Gim z Mayor Enclosures c: Edward Marquez, Deputy Mayor, Miami -Dade County Lester Sola, Director, Internal Services Department Jennifer Moon, Director, Office of Management and Budget Leland Salomon, Assistant Director, Internal Services Department Heidi Johnson - Wright, ADA Coordinator, Internal Services Department