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06-19-2013 Workshop
The ® City Commission lity A)TefiLura Workshop Meeting June 19, 2013 Immediately following 9 am Special Commission Meeting Executive Conference Room 19200 West Cnuntry CIA Drive Aventurn Ft. AGENDA 1. Overview of AA CC 2012113 Season (City Manager) 2. NE 199th St & NE 2e Place Safety Study (City Manager) * 3. Capital Improvement Program 2013 -2018 Briefing (City Manager) * Future Action Required: Resolution 4. Good Government Initiative Program (Commissioner Cohen)* 5. Letter from Sky Lake - Highland Lakes Homeowners Association (Mayor Gottlieb)* 6. Adjournment * Back -up Information Exists This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305- 466 -8901, not later than two days prior to such proceeding. CITY OF AVENTURA OFFICE OF THE CITY MANAGER ME TO: City Commission FROM: Eric M. Soroka, ICMA -CM, f�Manaber DATE: June 14, 2013 SUBJECT: NE 199th Street and NE 29th Place Safety Study In November 2013, due to the second pedestrian traffic fatality by a Miami -Dade Transit Authority (MTA) bus in the area of NE 29th Avenue and NE 199th Street in the past three years, I requested our traffic engineers, Kimley -Horn and Associates, Inc. to evaluate the roadways to determine what can be done to improve the safety of the pedestrians using the walkways in the area. NE 29th Avenue leading into the Aventura Mall is a private road owned by the Publix Shopping Center and the Aventura Mall. One of MTA's major bus stops is located at NE 29th Avenue. Attached are the results of the Safety Study that will be presented to the City Commission at the June Workshop Meeting. Recommendations to improve pedestrian safety have been identified for both the adjacent public roads and the privately owned NE 29th. Once the Study has been reviewed by the City Commission, I would request direction to meet with the owners of NE 29th Avenue to seek their assistance to expedite and facilitate the recommended improvements. If you have any questions, please feel free to contact me. EMS /act Attachment ATE 199th Street (Aventura Boulevard) at NE 29th Place Safety Study FINAL REPORT Prepared for: ox 51C�'L- Prepared by: Kimley -Horn and Associates, Inc. Fort Lauderdale, Florida C Kimley -Horn and Associates, Inc. May 2013 NE 1991'' Street (Aventura Boulevard) at NE 291h Place Safety Study FINAL REPORT Prepared for: & ?y '� ge%v' "- Prepared by: Kimley -Horn and Associates, Inc. Fort Lauderdale, Florida C Kimley -Horn and Associates, Inc. J. Suzanne Danielsen, P.E. Florida Registration Number # 42533 Kimley -Horn and Associates, Inc. 5200 NW 33`d Avnue, Suite 109 Fort Lauderdale, FL 33309 CA # 00000696 C]M0 , -Hom � , Iric TABLE OF CONTENTS INTRODUCTION....................................................................................... ............................... 5 CRASHDATA ANALYSIS ....................................................................... ............................... 8 FIELDOBSERVATIONS ............................................................................ .............................11 OPERATIONALANALYSIS ...................................................................... .............................16 PROPOSEDIMPROVEMENTS .................................................................. .............................17 ECONOMICANALYSIS ............................................................................ .............................26 Opinionof Probable Cost ...................................................................... .............................26 Crash Reduction Factors (CRF) ............................................................ .............................27 B/C Estimate ........................................................................................ .............................27 Summary.............................................................................................. .............................28 APPENDIX APPENDIX A: Traffic Counts APPENDIX B: Volume Development Worksheets APPENDIX C: Signal Timing Data APPENDIX D: Capacity Analysis APPENDIX E: Economic Analysis NE 199" Street (Aventura Boulevard) at NE 296 Place 111 May 2013 LIST OF FIGURES Figure 1: Project Location Map .................. ............................... Figure 2: Existing Condition Diagram ........ ............................... Figure 3: Crash Data Histograms ................ ............................... Figure 4: Collision Diagram ....................... ............................... Figure 5: Proposed Improvements .............. ............................... LIST OF TABLES ❑ =❑ rinleoom and Associates, Inc. ............. ............................... 6 ............. ............................... 7 ............. ............................... 9 .............. .............................10 .............. .............................25 Table 1: Intersection Characteristics ........................................................... ............................... 5 Table2: Crashes by Type ........................................................................... ............................... 8 Table 3: Level of Service Analysis .............................................................. .............................16 Table 4: Opinion of Probable Cost ............................................................... .............................26 Table 5: Summary of B/C Analysis ............................................................. .............................27 NE 199`h Street (Aventura Boulevard) at NE 29`h Place May 2013 E]Ma md Aswdates, Inc. INTRODUCTION The City of Aventura has retained Kimley -Horn and Associates, Inc. to perform a safety study at the intersection of NE 199`" Street (Aventura Boulevard) and NE 29th Place. This study was initiated due to a history of crashes, including fatal crashes involving pedestrians. The purpose of this study is to identify probable causes for prevalent crash patterns and to develop improvements that may help reduce the frequency and severity of these crashes. In addition, an operational analysis was conducted to determine impacts of any proposed laneage /signal phase modifications. A project location map is included as Figure 1. Study Location Characteristics Table 1 summarizes characteristics of the study location. Table 1: Intersection Characteristics Intersecting Streets /orientation 1 NE 199 Street east -west _____._..._ _ -__. E 29 Plaace ce north -south N — N 29 Traffic Control Traffic signal Functional Classification NE 199t`' Street — Collector, NE 2Wh Place - Local 35 mph on NE 199ty Street; 20 mph on NE 29� Place south of Speed Limit NE 199t'' Street; 30 mph on NE 29th Place north of NE 199t' Street NE_ 199 Street decorative lighting Lighting NE 29 Place: no lighting south of intersection; decorative lighting north of intersection Horizontal/Vertical Curvature Horizontal curve south of the intersection _ Sidewalks Yes; discontinuous on the east side south of intersection Pedestrian Facilities ( Curb Ramps n.a. j Crosswalks High emphasis crosswalks Bicycle Facilities No bike lanes, wide shoulders, or wide curb lanes Transit Facilities On all four legs of the intersection Existing Condition Diagram Features of the study location, including laneage, traffic signal details, signs and markings, and street lighting are depicted in Figure 2. Please note that NE 29th Place south of NE 199th Street is a privately owned street. NE 199h Street (Aventura Boulevard) at NE 29`h Place 5 May 2013 NOT TO SCALE a f• ' - i I� . 0 Existing Traffic Signal Asset ID: 4299 !.— 1 ' CFJ Kimley -Hom m and Associates, Inc. © 2013 n r Tl i k ^" {f G• f1 ,7 ,**, ! L . i �ti Figure 1 Project Location Map NE 199th Street & NE 29th Place Aventura, Florida LU ° z QUA le Am " w t w ,s ar- \ .F 1 OQ \ \ \ C W y � 4 Q c 1 1RR ` 4• � -'�1 O � S Ste% t 4 r �q`y C. 'a.. Ah o x o-0 NE 29TH PLACE _ ❑® It �00 go IL lowx , t a oil �� W Cr li&' 4th; [nil 0 O (D FR icl \ � L C]M0 wd ns ea, Inc. CRASH DATA ANALYSIS Crash data for the most recent five years (2008 -2012) provided by the City of Aventura was utilized. Figure 3 summarizes the total crashes that occurred within the study intersection between years 2008 and 2012. A collision diagram is provided as Figure 4. A total of 53 crashes occurred between January 2008 and December 2012. These crashes include 18 injury crashes and three fatal crashes. Table 1 provides a summary of crashes by type. Table 2: Crashes by Type Crash Type Number of Crashes Percent of Crashes Rear End 16 30% Angle 15 28% Pedestrian 7 13% Left -Turn 6 11% Sideswipe 5 9% Hit Fixed Object 2 4% Right -Turn 1 2% Other 1 2% Total 53 The following crash patterns were identified: • Three fatal pedestrian crashes occurred between 2008 and 2012. Two fatal crashes occurred within crosswalks when pedestrians were hit by turning vehicles. Four pedestrian crashes occurred near transit stops. Overall, seven pedestrian crashes were reported. • Nine angle crashes involving northbound and westbound motorists. All nine crashes occurred during dark conditions. • Percent of dark condition crashes (34 percent) is higher than the statewide average (30 percent) NE 199`x' Street (Aventura Boulevard) at NE 29`h Place 8 May 2013 Figure 3: Crash Histogram 16 16 16 15 Crashes by First Harmful Event 14 12 10 8 7 6 6 5 4 2 2 1 1 0 0 0 0 0 oa A0 Q° of o� C °ea Izp Cj �yc Q�aey� �� +°a �� 0 Op 0 p Qa �w P` o 50 45 40 35 30 25 20 15 10 5 0 12 10 8 6 4 2 0 Crashes by Surface Condition Dry Wet Others Unknown Crashes by Day of Week aaa aaa aaa aaa aaa aaa aaa Crashes by Light Condition 40 35 35 30 6 5 25 20 16 4 15 4 10 3 3 3 5 2 0 0 0 2 fd- O`�a o O oAx �l- 16 14 12 10 8 6 4 2 0 Crashes by Year 2008 2009 2010 2011 2012 Crashes by Month of Year 8 6 5 5 5 4 4 4 3 3 3 2 fd- 1 0 Pic\ 01 �,C OgQ�y�C oho °,¢c° OgGgc� ©M0 0*-Hm and aswdft Inc. FIELD OBSERVATIONS A field review was conducted between 4:30 p.m. and 7:30 p.m. on Thursday, February 28th, 2013. The field review times are consistent with peak traffic and peak crash periods. A summary of field review observations is detailed below. P.M. Peak Field Observations • Pedestrians were observed throughout the duration of field reviews. The crosswalk on the east leg of the intersection (crossing Aventura Boulevard) was the most heavily utilized. We observed instances of pedestrians crossing without waiting for or without activating the pedestrian signal. • Pedestrian - vehicular conflicts were observed between turning (left and right) vehicles and pedestrians. We observed the speed of right turn traffic to be excessive -- existing turn radii do not slow traffic adequately. To minimize conflicts between pedestrians and right turning traffic, the following improvements are recommended: o Reduce right -turn radii on southeast corner as shown in the Proposed Conditions Diagram (Figure 5). The proposed improvement would lower speeds and improve visibility of pedestrians for turning vehicles. o Request the Miami -Dade County Traffic Signals and Signs Division (TS &S) to introduce lead pedestrian intervals on all four approaches. o Install `Turning Vehicles Yield to Pedestrians' (R10 -15) signs facing northbound and eastbound right turns. o To minimize conflicts between pedestrians and left turn traffic, coordinate with Miami -Dade County TS &S to explore the feasibility of installing `Yield to Pedestrians' blank out signs on the mast arms facing left -turn traffic. • High emphasis crosswalks are provided on all four sides of the intersection. Countdown pedestrian signals, push buttons, and supplementary educational signs (R10 -3i) are provided. However, the sidewalk on the east side south of the intersection is discontinuous and terminates in the Publix parking lot. Since the right -of -way is constrained, we are not recommending sidewalk extension. NE 199' Street (Aventura Boulevard) at NE 29' Place ] 1 May 2013 • Transit stops are major generators of pedestrian trips. As shown in the Existing Conditions Diagram (Figure 2), transit stops are located on all four legs of the intersection. Since these transit stops are located away from the intersection, users were observed crossing outside of designated crosswalks. To direct pedestrians to the nearest crosswalks, the following signs are recommended: o Install `no pedestrian crossing' (R9 -3) signs with supplemental `use crosswalk' plaque (R9 -3bP) in the median of NE 199th Street near bus stops between NE 29th Place and West Country Club Drive. o Install a pedestrian crossing on NE 291h Place near the entrance to Publix. The City should coordinate with the Miami -Dade County TS &S to examine the feasibility of installing rectangular rapid flashing beacons (RRFB) for the proposed crosswalk. To install RRFBs, existing STOP signs facng northbound traffic may need to be removed. The City should also coordinate with owner(s) of NE 29th Place south of NE 1991h Street regarding installation of the proposed improvement. Nighttime Field Observations • Decorative street lighting is provided along NE 199th Street (Aventura Boulevard) and on the north leg of NE 29th Place. However, street lighting is not provided on the south side of the intersection along NE 29th Place. Two heavily utilized transit stops are located on NE 29th Place south of the intersection. Therefore, the City should coordinate with owner(s) of NE 29th Place to install decorative street lighting along the west side of NE 29th Place between NE 199th Street (Aventura Boulevard) and Abigail Road. • The traffic signals facing northbound traffic are less conspicuous due to existing background (commercial) lighting. As shown in the Collision Diagram, nine angle crashes occurred during nighttime involving northbound and westbound traffic. To improve target value of existing signals, coordinate with Miami -Dade TS &S to explore the feasibility of installing backplates and retroreflective tape onto the signal heads. • Two vehicles making southbound left turns nearly collided with the raised median on NE 199th Street (Aventura Boulevard). Therefore, install left -turn guide lines for all four left - turn movements. NE 199h Street (Aventura Boulevard) at NE 29`h Place 12 May 2013 ❑M❑ Kimley -Horn M and Associates, Inc. • Based on field observations, the City recently replaced luminaries on street lights located on the northeast and northwest corners due to low illuminance. Field Review Photop-raphs Pedestrian- vehicle conflict on the east crosswalk NE 199`h Street (Aventura Boulevard) at NE 29`" Place 13 May 2013 ❑M❑ KimleyHorn and Associates, Inc. Looking west from the median on east side Pedestrian crossing during `don't walk' phase NE 199`h Street (Aventura Boulevard) at NE 29w Place 14 May 2013 ❑�❑ KimleyHom and Associates, Inc. Transit user activity near entrance to Publix NE 190 Street (Aventura Boulevard) at NE 29* Place 15 May 2013 ❑:❑ =lrlc. OPERATIONAL ANALYSIS This section presents a summary of intersection level of service (LOS) analysis. Peak hour turning movement counts were conducted between 7:00 a.m. and 9:00 a.m., and again between 4:00 p.m. and 6:00 p.m. on Tuesday, January 22, 2013. Peak hour turning movement counts were adjusted to reflect peak season conditions by applying the appropriate peak season conversion factor (PSCF). Existing signal timings were obtained from the Miami -Dade County TS &S. Please refer to Appendix A for detailed turning movement counts. Peak season adjustment factors and volume development worksheets detailing A.M. and P.M. peak hour traffic volumes are included in Appendix B. A noticeable observation from the turning movement counts shown in Appendix A is the heavy southbound left turn and westbound right turn volumes during the a.m. and p.m. peak periods. The southbound left turn volume during the a.m. and p.m. peak hours are 295 and 350 vehicles, respectively. The corresponding westbound right turn volumes are 475 and 384 vehicles. The westbound right turn movement is overlapped with the concurrent southbound left turn movement. Currently, southbound left turn movement operates under protected and permissive phasing. The results of level of service analysis are provided below. Level of Service Analyses Intersection capacity analyses were conducted using Trafficware's SYNCHRO 8.0 software, which utilizes methodologies outlined in the latest edition of the Highway Capacity Manual. The analyses demonstrate that all study intersections operate within acceptable parameters during both peak periods examined. Signal timing data is included as Appendix C. SYNCHRO 8.0 worksheets are included within Appendix D and are summarized within Table 1. Table 3: Level of Service Analysis Intersection LOS/ Delay Lane Group LOS/Delay_ _ _ NBL NBT SBL SBT EBL EBT WBL WBT a.m. peak C /21 C/22 C/26 B /15 C /21 B /19 C/23 B /19 C/23 p.m. peak C/24 C /21 C/28 B /17 C/21 C/23 C/29 C/23 C/27 NE 199`h Street (Aventura Boulevard) at NE 29`h Place 16 May 2013 o:❑ = iric. PROPOSED IMPROVEMENTS The proposed improvements listed below are grouped into two categories: improvements within public right -of -way and improvements within private right -of way. Improvements Within Public Right -Of -Way Safety Issue #1: Vehicle - pedestrian crashes associated with turning movements. Pertinent Crash Data: • Three pedestrian. crashes on crosswalks associated with turning vehicles. Two crashes were fatal. Recommendations: • Reduce right -turn radii on southeast corner as shown in the Proposed Improvements Diagram (Figure 5). The proposed improvement would lower speeds and improve visibility of pedestrians for turning vehicles. • Install `Turning Vehicles Yield to Pedestrians' (R10 -15) signs facing northbound and eastbound right turns. • Request the Miami -Dade County Traffic Signals and Signs Division (TS &S) to introduce `lead pedestrian intervals' on all four approaches. • Coordinate with Miami -Dade County TS &S to explore the feasibility of installing `Yield to Pedestrians' blank out signs on the mast arms facing left -turn traffic. NE 199`n Street (Aventura Boulevard) at NE 29h Place 17 May 2013 ©_0IGmky m � sad Aasoaates, Inc. Safety Issue #2: Pedestrians crossing outside of designated crosswalks along NE 199th Street and NE 29th Place north of NE 199th Street. The location of bus stops away from crosswalks results in increased walking distance to the nearest crosswalks. Pertinent Crash Data: • Two pedestrian crashes near existing bus stops. One crash was fatal. Recommendations: • Install `no pedestrian crossing' (R9 -3) signs with supplemental `use crosswalk' plaque (R9- 3bP) in the median of NE 199th Street near bus stops between NE 291h Place and West Country Club Drive. NE 199h Street (Aventura Boulevard) at NE 29`h Place 18 May 2013 rMnseoaatas, �d A� Inc. Safety Issue #3: Angle crashes involving northbound and westbound traffic during dark conditions. Pertinent Crash Data: • Nine angle crashes involving northbound and westbound motorists. All nine crashes occurred during dark conditions. Recommendations: • To improve target value of existing signals, coordinate with Miami -Dade TS &S to explore the feasibility of installing backplates and retroreflective tape onto existing signal heads. NE 190 Street (Aventura Boulevard) at NE 20 Place 19 May 2013 E]M❑ w4A�istes,Inc. Safety Issue #4: Absence of guide lines for left turn movements. During our field review, two vehicles making southbound left turns nearly collided with the raised median on NE 1991h Street (Aventura Boulevard). Pertinent Crash Data: • One potential crash. Recommendations: • Install left -turn guide lines for all four left -turn movements. NE 199`h Street (Aventura Boulevard) at NE 20 Place 20 May 2013 ❑.a , Inc. Improvements Within Private Right -Of -Way Safety Issue #5: Street lighting is not provided along NE 291h Place south of the intersection. Pedestrians and transit users were observed crossing NE 29th Place during nighttime. Pertinent Crash Data: • No associated nighttime crashes between 2008 and 2012. Recommendations: • Install decorative street lighting on the west side of NE 29th Place between NE 199th Street (Aventura Boulevard) and Abigail Road. In absence of as built plans for NE 29th Place, we could not verify the adequacy of right -of -way for the proposed improvement. NE 199' Street (Aventura Boulevard) at NE 29" Place 21 May 2013 A0seoae , and A� Inc. Safety Issue #6: Pedestrians crossing near bus stops on NE 29th Place in front of Publix. A designated crosswalk is not provided. Pertinent Crash Data: • Two pedestrian crashes near existing bus stops. Recommendations: • Install a pedestrian crossing on NE 29th Place near the entrance to Publix. Install curb ramps and detectable warning surfaces. May require relocation of existing bus stop signs. City should coordinate with Miami -Dade County TS &S to examine the feasibility of installing rectangular rapid flashing beacons (RRFB) for the proposed crosswalk (see below) and an embedded flashing light system (also shown below). Please note that installation of RRFBs my require removal of existing nobthbound- facing STOP signs. NE 199' Street (Aventura Boulevard) at NE 29`h Place 22 May 2013 CM❑and As Horn and Associates, Inc. NE 190 Street (Aventura Boulevard) at NE 29`� Place 23 May 2013 o:o =, inc. Maintenance \Other Issues: • Request Miami -Dade County to replace faded I -95 and US I trailblazer signs facing northbound traffic on NE 29th Place. • Inform Miami -Dade Transit of the absence of ADA accessible path to the bus stop located on the north side of NE 199th Street (Aventura Boulevard) between NE 29th Place and West County Club Drive (in front of an entrance to a highrise residential complex - approximately 3054 Aventura Boulevard). • Relocate the STOP sign on the east side of NE 291h Place (near entrance to Publix) facing northbound traffic closer to the stop bar. Coordinate with Miami Dade Transit to relocate transit signs south of the stop bar. NE 199`h Street (Aventura Boulevard) at NE 29`h Place 24 May 2013 }!d�" i • ice• yam,,. a. S y Lu s fps w a { � 0 w Coe Z Lu ♦• I Z Lok r AEI ^rs Ln Z CL- J 1 3 v- .. z o I V \ \ V •fill i �� •I � r, -' _ / � / -•S \� CEO GAO NE 29TH PLACE ® \ $ ,.L � i or°\ L i b �,. ,q♦ '` Tip � I• � ;, ao b _ ' o m � r L m � pLm-. > N m N i d o 3 °� ° m m w m 0 o E 0 3 Z F \\ -\ m C.O. C — C L N C m N C O -d \\ C@ L m O_t .. w O —0i a: O m m o N �a ac �Nwm N O O O C x ] m d, N m C N L O Q J\ y \ 1$ O O o d C W CL C O O m L fi YTi ij J °jam. C O C C wY O O C m= C O m N > n O v w U N m p S o m c t *� O N O T @L Ya m oaf 3 a c� mrn a/ J► 4 �mo�� �mcZ Tin7rn> >w j c c ti Z �' a ♦= 9 L` C N J d? N 7 d "6 U �6 L (6 C + cm N _ Y N C O rn 0 N 7 L7l } Ot m N Z C Q m m— U N -0 N in O Ul > N L y N ?� N@ c c c > N m o rn o 0 N y m z cm . co 'm r- m d w m of a tY (� + � Z _� i • � O H a ax O C7 c 7�'J cn r 0 0 i t ,K • ..� � :. Z )e o CL z ❑:a lrlc. ECONOMIC ANALYSIS A Benefit /Cost Analysis (B /C) was performed for improvements proposed within the intersection of NE I99th Street (Aventura Boulevard) and NE 291h Place, which includes an evaluation of the potential reduction of crashes upon implementation of the modifications and associated cost of those improvements. Opinion of Probable Cost The preliminary cost was estimated for the proposed improvements. The estimated cost for proposed improvements within the public right -of -way is shown in Table 4, and the estimated cost for proposed improvements within private right -of -way is shown in Table 5. A detailed opinion of probable cost for the improvements is also included in Appendix E. The estimate includes the cost of construction, preliminary engineering (PE), construction engineering and inspection (CEI), maintenance of traffic (MOT), mobilization, and a percentage for contingency. Table 4: Opinion of Probable Cost (public right -of -way) Improvements Cost Roadway $7,000 Signing and Pavement Marking $25,000 Subtotal $32,000 10% Maintenance of Traffic $3,000 10% Mobilization $3,000 40% PE and CEI $13,000 25% Contingency $8,000 Total $59,000 NE 199Th Street (Aventura Boulevard) at NE 20 Place 26 May 2013 E]W❑ xW As�sodalm Inc. Table 5: Opinion of Probable Cost (private right -of -way) Improvements Cost Roadway $2,000 Lighting Improvements $53,000 Signing and Pavement Marking $36,000 Subtotal $91,000 10% Maintenance of Traffic $9,000 10% Mobilization $9,000 40% PE and CEI $36,000 25% Contingency $23,000 Total $168,000 Crash Reduction Factors (CRF) Crash reduction factors provide an estimate of percent crashes expected to be reduced by proposed improvements. This study utilized CRF values and methodologies outlined in FDOT's spreadsheet titled Crash Reduction Factors and Federal Highway Administration's Crash Moffication Factor Clearninghourse. Appendix E includes the computation of crash reductions for various safety- related improvements recommended. B/C Estimate The estimated B/C value for recommended improvements within public and private rights -of -way are summarized in Tables 6 and 7. Detailed calculations of the B/C analysis for safety improvements are included as Appendix E. Table 6: Summary of B/C Analysis (public right -of -way) Description Cost Benefits $59,000 Annualized Cost $5,200 B/C Ratio 10.0 NE 199' Street (Aventura Boulevard) at NE 29 t Place 27 May 2013 o:o =lM Table 7: Summary of B/C Analysis (private right -of -way) Description Cost Benefits $168,000 Annualized Cost $13,105 B/C Ratio 1.7 Summary Based on safety deficiencies identified herein specific to the intersection of NE 199th Street (Aventura Boulevard) with NE 29th Place and positive B/C results, the improvements detailed within the "Proposed Improvements" section of this report are recommended for implementation. Realization of improvements proposed will require coordination with both Miami -Dade County and the owner(s) of NE 29th Place south of NE 199th Street. NE 199h Street (Aventura Boulevard) at NE 29`h Place 28 May 2013 CAPITAL IMPROVEMENT PROGRAM 2013/14 - 2017/18 f. i o, fEx�e CITY OF AVENTURA CITY COMMISSION Mayor Susan Gottlieb Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney Robert M. Sherman, Community Services Director Teresa M. Soroka, City Clerk Joanne Carr, Community Development Director Karen J. Lanke, Information Technology Director Steven Steinberg, Police Chief Julie Alm, Principal Charter School Brian K. Raducci, Finance Director Steven Clark, Arts & Cultural Center General Manager Office of the City Manager June 2013 Avec! ifura Gommment Center 19200 West Country Club Drive Ave rtrura, Florida 33184 The Honorable Mayor and Members of the City Commission City of Aventura Aventura, Florida 33180 Enclosed herein is the proposed City of Aventura (the "City ") Capital Improvement Program (CIP) for the fiscal period October 1, 2013 through September 30, 2018 and the proposed Capital Budget for the Fiscal period October 1, 2013 through September 30, 2014. The primary goal of the CIP is to develop a long —term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. It is important to stress that the CIP is a planning tool to evaluate infrastructure needs of the City as well as the financial capabilities of the City. In order to determine the impact of the CIP on the City's future operating budget, the City Commission and residents will be provided with the benefits of a CIP document which serves as a point of reference and includes an estimated long -term budget plan. At this point in the City's history, the need for major capital improvement funding has decreased substantially due to a very ambitious schedule of completing major community facilities and infrastructure projects during the past seventeen years since the incorporation of the City. This document represents an update of the CIP that was originally prepared for the five -year cycle of 2012 to 2017. The update process is important for the CIP to become a continuing and ongoing planning /implementation process. The last four years of last year's program were reevaluated in light of unanticipated needs, cost revisions, new project priorities and the financial condition of the City. In addition, the CIP was updated to add new projects in the fifth year (2017/18) to complete the cycle. Projects included within the framework of the program were based on input from Commissioners, staff, City consultants and citizens. The following represents the significant revisions or modifications to the proposed CIP compared to the prior document: 1. Inclusion of Park Enhancement Package which includes the following improvements based on input from the users of our park system: - -- Install SunPad adjacent to the Spash Pad at Founders Park - $175,000. - -- Additional shade structure and benches at Waterways Park playground - $10,000. - -- Replace shade structure with permanent shelter at Waterways Dog Park - $30,000. - -- Install additional shade structure at Veterans Park - $20,000. 2. Create Community Garden at Founders South Park - $100,000 3. Added $880,000 for new park to be located on NE 188th Street. 4. Added Yacht Club Drive and Mystic Point Drive street resurfacing project -$610,000. 5. Added traffic flow improvements to median on NE 185th Street - $50,000. 6. Added street lights for NE 30 Avenue to coincide with new development -$300,000. 7. Added $102,000 to replace Air - conditioning units at ACES and Community Recreation Center. The proposed 2013 — 2018 CIP includes 30 projects in five (5) functional categories with a total value of $13,080,876. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (12 %), Transportation, Drainage and Infrastructure Improvements (38 %), Capital Equipment Purchase and Replacement (25 %), Information /Communication Technology (21%) and Public Buildings and Facilities Improvements (1 %). Major emphasis was placed on the following projects: Road Resurfacing $3,050,000 Park Improvements $1,579,500 Street Lighting Upgrades 1,300,000 Stormwater Drainage Improvements 1,000,000 Air Conditioning Unit Replacements 102,000 Traffic safety and Flow Improvements 50,000 The document contains a detailed funding plan that forecasts revenues necessary to fund both the CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on the assumption that operating expenditures can be maintained at certain percentage increases and revenues grow at specified levels. The plan is based on conservative estimates. A large portion of the proceeds acquired from the selling the City owned property on Biscayne Boulevard this year will be utilized to fund $1,000,000 of park improvements included in the CIP. I am proud of the many accomplishments and the support the City Commission and residents have shown in the implementation of the capital projects since the incorporation of the City. Our beautification projects, park and open space additions, Government Center, Community Recreation Center, Charter School, Arts & Cultural Center, transportation improvements and many other community enhancements continue to exhibit our commitment to excellence and professionalism. This document serves many purposes. Importantly it serves as an aid to the residents in providing a better understanding of the City's long -term capital needs and how the City intends to meet these demands. It also details our continuing effort to address the needs and concerns of our citizens while making prudent financial decisions which contribute to the City's long -term financial health. The preparation and formulation of this document could not have been accomplished without the dedicated efforts of all Department Directors and their staff. Their professional efforts have assisted in the preparation of this important planning program. I request and recommend that you take the following actions regarding the proposed 2013 - 2018 Capital Improvement Program: 1. Hold a workshop meeting to review the CIP document in June. 2. Transmit copies of the CIP summary document to the public. 3. Hold a public hearing to conceptually adopt the final CIP document, by resolution, for implementation. All questions relating to the CIP should be referred to my attention. Respectfully submitted, G• Eric M. So$;( City Manager CAPITAL IMPROVEMENT PROGRAM 2013-2018 HIGHLIGHTS • Road maintenance projects that total $3,050,000 to resurface asphalt and enhance safety are included for Country Club Drive, NE 207th Street, NE 213th Street, Biscayne Lake Gardens, NE 27th Avenue, NE 28th Court, NE 30th Avenue NE 209th Street, Yacht Club Drive and Mystic Point Drive. • Provides for improvements to Founders Park, Veterans Park, Waterways Park and Waterways Dog Park in the amount of $647,000 to address upgrades requested by the users of the facilities and maintenance requirements. • Includes $50,000 for modifications to the median on NE 185th Street to improve traffic flow. • Utilizes a stormwater utility program to maintain drainage systems throughout the City. A total of $1,000,000 has been earmarked during the five -year period. • Funds development of a 1.5 acre new park planned on NE 188th Street at a cost of $880,000. • Provides funding in the amount of $1,000,000 to complete, the street lighting upgrade project along the eastside of Biscayne Boulevard and $300,000 for new street lights on NE 30th Avenue. • Provides the necessary equipment to continue to provide high quality and effective police services. • Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. • Ensures that the tools of production, vehicles, equipment and technology, are available for City operations. CAPITAL IMPROVEMENT PROGRAM 2013-2018 TABLE OF CONTENTS INTRODUCTION PAGE Purpose of the Capital Improvement Program 1 Legal Authority 2 Development of the Capital Improvement Program 2 Capital Improvement Program Policies 3 Preparing the Capital Budget 4 Locating a Specific Capital Project 4 Reading the Program Schedules 5 OVERVIEW OF RECOMMENDED PROJECTS Summary of Recommended Projects 7 Summary of Major Programs 7 Summary of Proposed Appropriations by Funding Source 8 Summary of Projects by Location and Year 9 FUNDING PLAN Introduction 11 Debt vs. Pay -As- You -Go Financing 11 Required Separation of Funding Sources 12 Summary of Financing Plan Model 13 Proposed Financing Plan General Fund 14 Proposed Financing Plan Transportation Fund 18 Proposed Financing Plan Stormwater Utility Fund 19 PROJECT DESCRIPTIONS AND FUNDING SCHEDULES Beautification and Park Facilities Improvements 22 Transportation, Drainage and Infrastructure Improvements 30 Public Buildings and Facilities Improvements Information /Communications Technology 37 41 Capital Equipment Purchases and Replacements 50 cf � ofEx e INTRODUCTION City of Aventura INTRODUCTION This section describes what a Capital Improvement Program (CIP) is and the process for developing the City of Aventura (the "City ") Capital Improvement Program and Capital Budget. This introduction also explains how to locate a specific project in this document. PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM The purpose of the CIP is to establish a long term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long -term budget plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long -range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates to the citizens, businesses and interested parties the City's capital priorities and plan for implementing projects. The five -year CIP is updated annually to add new projects in the fifth year, to re- evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating among projects with respect to function, location, and timing. Capital Improvement Program 2013 -2018 Page 1 City of Aventura 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. 4. The CIP process facilitates long -range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long -range fiscal framework. The sound fiscal policy that results from this process will have a positive impact on the City's bond rating. 5. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. LEGAL AUTHORITY A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM The City's capital programming process began in December when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2013 - 2018. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. In February, departmental prioritized project requests were submitted to the City Manager's Office. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, need of residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability, and Deferability. The City Manager reviewed departmental requests and conducted individual meetings with Department Directors. The departmental requests were prioritized and the five - year schedule of projects was compiled into document form by the City Manager. The methods of financing and revenue sources were then prepared by the Finance Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and public for review. In order to facilitate public involvement, public hearings and community meetings will be held to unveil and review the CIP document prior to the adoption of a Resolution approving the CIP in principle. Capital Improvement Program 2013 -2018 Page 2 City of Aventura CAPITAL IMPROVEMENT PROGRAM POLICIES 1. Annually, the City will prepare a five -year capital improvement program analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. 2. The City will perform all capital improvements in accordance with an adopted CIP. 3. The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also included in the document for budgetary purposes. 4. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 5. The first year of the five -year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. 6. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 7. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. 8. The City will determine the most appropriate financing method for all new projects. 9. If appropriate, the City will attempt to maintain a mixed policy of pay -as- you -go and borrowing against future revenues for financing capital projects. 10 The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 11. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 12. A CIP preparation calendar shall be established and adhered to. 13. Capital projects will conform to the City's Comprehensive Plan. 14. Long -term borrowing will not be used to fund current operations or normal maintenance. 15. The City will strive to maintain an unreserved General Fund Fund Balance at a level not less than 10% of the annual General Fund revenue. Capital Improvement Program 2013 -2018 Page 3 City of Aventura 16. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid -year budget amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. PREPARING THE CAPITAL BUDGET The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five -year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. Capital Improvement Programming thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. LOCATING A SPECIFIC CAPITAL PROJECT The Capital Improvement Program is divided into five (5) program areas as follows: Beautification and Parks (BP) Transportation, Drainage and Infrastructure Improvements (TDI) Public Buildings and Facilities (PBF) Information /Communications Technology (ICT) Capital Equipment Purchases & Replacement (CE) Each project in the Capital Improvement Program has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to functional category priority number assigned by the City Manager. The final digits outline the individual department requesting the project. For example, project TDI -1 -CS is Transportation, Drainage and Infrastructure Improvements project number one which was requested by the Community Services Department. Capital Improvement Program 2013 -2018 Page 4 City of Aventura READING THE PROGRAM SCHEDULES Detailed information about each capital project is presented in the section titled "Capital Improvement Program Project Descriptions and Funding Schedules." The section is arranged by program area and functional category and includes a description of each project and the funding schedules. Project timetables for each functional category are indicated in the Summary by Year tables. The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. Capital Improvement Program 2013 -2018 Page 5 ■r ' City of Aventura Of OVERVIEW Capital Improvement Program 2013 -2018 Page 6 City of Aventura OVERVIEW OF RECOMMENDED PROJECTS SUMMARY OF RECOMMENDED PROJECTS The proposed 2013 — 2018 CIP includes 30 projects in five (5) functional categories with a total value of $13,080,876. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (12 %), Transportation, Drainage and Infrastructure Improvements (38 %), Capital Equipment Purchase and Replacement (25 %), Information /Communication Technology (21%) and Public Buildings and Facilities Improvements (1%). SUMMARY OF MAJOR PROGRAMS The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five (5) years covered by the CIP. Table 1 Program 2012/13 2013/14 2014/15 2015/16 2016/17 TOTAL Beautification & Parks Facilities $ 409,000 $ 121,500 $ 821,000 $ 39,000 $ 189,000 $ 1,579,500 Transportation, Drainage & 2,135,000 915,000 810,000 730,000 810,000 5,400,000 Infrastructure Public Buildings & Facilities 30,000 30,000 42,000 102,000 Information /Communication 571,800 536,100 470,400 517,050 699,500 2,794,850 Technology Capital Equipment 670,100 668,900 622,950 681,176 561,400 3,204,526 Totals $ 3,785,900 $ 2,241,500 $ 2,754,350 $ 1,997,226 $ 2,301,900 $ 13,080,876 Capital Improvement Program 2013/14 - 2017/18 Capital Summary By Function Beautification & Equipment Parks Facilities 25% _ 12% f f Information Technology 21% Transportation, Drainage & Infrastructure Public Buildings 38% 1% Capital Improvement Program 2013 -2018 Page 7 City of Aventura SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five (5) years of the program. Table 2 Capital Improvement Program 2013/14 - 2017/18 Summary By funding Source Funding Source 2013/14 2014/15 2015116 2016/17 2017/18 TOTAL General $ 2,255,400 $ 1,105,000 $ 1,104,850 $ 1,095,226 $ 1,321,400 $ 6,881,876 Stormwater Utility 200,000 200,000 200,000 200,000 200,000 1,000,000 Capital Projects Fund 235,000 80,000 700,000 0 0 1,015,000 Charter School 160,500 141,500 139,500 172,000 170,500 784,000 Transportation Fund 935,000 715,000 610,000 530,000 610,000 3,400,000 $ 3,785,900 $ 2,241,500 $ 2,754,350 $ 1,997,226 $ 2,301,900 $ 13,080,876 The proposed funding plan involves a commitment to "pay —as- you -go" annual appropriations established in yearly budgets and does not include additional long term debt. Funding Source Summary -- - - - - -I 26% ter Utility Capital Projects 8% Charter School 6% tion Capital Improvement Program 2013 -2018 Page 8 City of Aventura SUMMARY OF PROJECTS BY LOCATION AND YEAR The following outlines the major projects by location and the year they are proposed to be funded: Table 3 Capital Improvement Program 2013/14 - 2017/18 Summary By Location Transportation Park Location Improvements Improve Founders Park Improvements 2013 -2017 Waterways and Dog Park Improvements 2013/14 Veterans Park Improvements 2013 & 2017 Biscayne Boulevard Street lighting 2013114 Country Club Drive 2013/14 Biscayne Lake Gardens 2014/15 NE 207`" Street 2014/15 NE 188'" Street Park Improvements 2015116 NE 185"' Street Traffic Flow Improve 2015116 NE 213"' Street NE 27th Avenue 2016/17 NE 210' Street NE 28th Court 2016/17 NE 30th Avenue 2016/17 NE 209th 2016/17 Yacht Club Drive 2017118 Mystic Point Drive 2017/18 Capital Improvement Program 2013 -2018 Page 9 City of Aventura Capital Improvement Program 2013 -2018 Page 10 City of Aventura FUNDING PLAN INTRODUCTION In order for a CIP to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the CIP itself but the required operating expenses and debt service requirements of the City. In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the CIP. 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. 3. Once the CIP projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the CIP for each year. 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay -as- you -go basis or some combination of the two (2). The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five -year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets, and ordinances to implement fee structures which will be required to fund the program each year. DEBT VS PAY -AS- YOU -GO FINANCING Debt financing through the issuance of long term bonds is most appropriate when: There are a small number of relatively large dollar value projects. 2. Larger projects cannot be broken into segments and the costs distributed over a longer time frame without impairing the usefulness of the project. Capital Improvement Program 2013 -2018 Page 11 City of Aventura 3. The projects are non - recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long -term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay -as- you -go financing is most appropriate for a CIP which includes: A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay -as- you -go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may cause tax rates and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a CIP. REQUIRED SEPARATION OF FUNDING SOURCES In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay -as- you -go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: General Fund 2. Transportation and Street Maintenance Fund 3. Charter School Fund 4. Capital Projects Fund 5. Stormwater Utility Fund Capital Improvement Program 2013 -2018 Page 12 City of Aventura In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is included in a separate Budget adopted by the City Commission. SUMMARY OF FINANCING PLAN MODEL Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: 1. Utilize "pay -as- you -go" financing through annual appropriations to fund the total five year amount of $13,080,876. No additional debt is recommended. 2. Adjusts property tax revenues based on projected conservative growth in assessments. Capital Improvement Program 2013 -2018 Page 13 City of Aventura PROPOSED FINANCING PLAN GENERALFUND After evaluating the nature of the various projects that are included in the City's General CIP, it was decided that pay -as- you -go would be most appropriate for funding the program. FINANCING PLAN TABLES Based on this decision, the analysis which follows is aimed at developing a financing plan which will allow the City to fund General Government Services operating expenditures and all projects recommended for funding in the General CIP for each year of the program. Table 1 presents a five -year projection of resources which will be available for General Government Services. Unless shown by an asterisk ( *), the amount projected for each revenue is based on the tax rate or fee structure in effect during the 2012/13 fiscal year. Revenue descriptions followed by an asterisk ( *) were computed based on a projected increase in the rate structure as discussed in the assumption of projections. Table 2 presents a five -year projection of required operating expenses for General Government Services which utilize the cost data as outlined in the assumption of projections. Table 3 is a recap of resources available to fund the General CIP based on projected revenues and expenditures and the proposed Capital Improvement Program appropriations for the five (5) years of the program. Please note that this analysis assumes that all available resources not needed to fund current operating expenditures will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in the CIP. Through this process, the City will be able to accumulate a reserve which would be used to fund unexpected capital outlays or to fund future years' programs. Capital Improvement Program 2013 -2018 Page 14 City of Aventura TABLE 1 PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES 2012/13 2013114 2014115 2015/16 2016/17 2017/18 CURRENT YEAR REVENUES AVAILABLE FOR GENERAL GOVERMENT SERVICES AD VALOREM TAXES $12,350,495 $12,812,525 $13,196,901 $13,592,808 $14,068,556 $14,560,956 (a) FPL FRANCHISE FEES 2,300,000 2,600,000 2,652,000 2,705,040 2,759,141 2,814,324 (b) FRANCHISE FEES 480,000 500,000 515,000 530,450 546,364 562,754 (c) UTILITY TAXES 7,433,505 7,630,000 7,858,900 8,094,667 8,337,507 8,587,632 (d) SECTION 185 PREMIUM TAX 250,000 268,000 268,000 268,000 268,000 268,000 CITY BUSINESS LICENSES TAX 772,000 840,000 848,400 856,884 865,453 874,107 (e) BUILDING RELATED REVENUE 1,487,500 1,501,500 1,451,500 1,401,500 1,351,500 900,000 (f) STATE SHARED REVENUES - UNRESTRICTED 416,677 487,679 502,309 517,379 532,900 548,887 (g) HALF CENT SALES TAX 2,200,000 2,300,000 2,380,500 2,463,818 2,550,051 2,639,303 (h) CHARGES FOR SERVICES 1,856,500 1,970,200 2,039,157 2,110,527 2,184,396 2,260,850 (i) FINES AND FORFEITURES 1,457,000 1,632,000 1,680,960 1,731,389 1,783,330 1,836,830 0) MISC. REVENUES 37,000 41,000 41,000 41,000 41,000 41,000 INTEREST ON INVESTMENTS 125,000 125,000 200,000 250,000 275,000 300,000 COUNTY BUSINESS TAX 45,000 45,000 45,000 45,000 45,000 45,000 TOTAL CURRENT YEAR REVENUES $31,210,677 $32,752,904 $33,679,627 $34,608,461 $35,608,198 $36,239,643 TRANSFERS FROM E911 FUND 8,000 30,000 31,050 32,137 33,262 34,426 TRANSFERS FROM SCHOOL FUND - - 30,000 30,000 30,000 30,000 TOTAL AVAILABLE $ 31,218,677 $ 32,782,904 $ 33,740,677 $ 34,670,598 $ 35,671,459 $ 36,304,069 NOTES TO ASSUMPTION OF PROJECTIONS (a) Ad Valorem Tax revenues are estimated to grow at the rate of 3.7% in 2013/14 and then 3% to 3.5% in future years. (b) FPL Franchise Fees from Dade County will grow at the rate of 2% per year. (c) Franchise fees will grow at the rate of 3% per year. (d) Utility taxes will grow at the rate of 3% per year. (e) Business License Tax will grow at the rate of 1.0% per year. (f) Building related revenues will decrease over the 5 year period. (g) State shared revenues will grow at the rate of 3% per year. (h) Half -cent sales tax will grow at the rate 3.5% per year. (i) Charges for services will grow at the rate of 3.5% per year. 0) Fines & forfeitures will grow at the rate of 3% per year. Capital Improvement Program 2013 -2018 Page 15 TABLE 2 PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES DEPARTMENT City Commission Office of the City Manager Legal City Clerk Finance Information Technology Public Safety Arts & Cultural Center Community Development Community Services Non - Departmental TOTAL PROJECTED OPERATING EXPENDITURES GENERAL GOVERNMENTAL SERVICES TOTAL PROJECTED DEBT SERVICE REQUIREMENTS Transfers TOTAL PROJECTED EXPENDITURES City of Aventura 2012113 2013114 2014115 2015/16 2016117 2017/18 123,068 $ 124,140 $ 126,623 $ 130,421 $ 134,334 $ 138,364 910,770 790,499 822,119 855,004 889,204 924,772 270,000 270,000 270,000 270,000 270,000 270,000 299,921 282,645 316,777 332,616 365,899 391,512 814,017 963,657 1,011,840 1,062,432 1,115,553 1,171,331 929,205 937,950 980,158 1,029,165.64 1,080,624 1,134,655 16,335,830 16,905,672 17,666,427 18,461,416 19,292,180 20,160,328 673,590 693,793 725,014 757,639 791,733 827,361 1,664,314 1,893,791 1,938,481 1,960,405 2,008,425 2,088,762 4,156,509 4,303,815 4,475,968 4,655,006 4,841,207 5,034,855 1,420,556 1,500,200 1,450,000 1,508,000 1,568,320 1,631,053 27,597,780 $ 28,666,162 $ 29,783,406 $ 31,022,105 $ 32,357,479 $ 33,772,993 2,205,882 2,221,190 2,220,979 2,220,979 2,220,979 2,220,979 NOTES TO ASSUMPTION OF PROJECTIONS Operating expenditures will increase 3.9% in 2013/14 and. up to. 4.4% each year thereafter. Capital Improvement Program 2013 -2018 Page 16 City of Aventura TABLE 3 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS GENERAL FUND CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program 2013 -2018 " Page 17 2013/14 2014/15 2015/16 2016/17 2017/18 $30,000,000 $25,000,000 TOTAL PROJECTED AVAILABLE RESOURCES $32,782,904 $33,766,302 $34,696,992 $35,698,777 $36,332,343 PROJECTED OPERATING EXPENDITURES 28,666,162 29,783,406 31,022,105 32,357,479 33,772,993 DEBT SERVICE REQUIREMENTS 2,221,190 2,220,979 2,220,979 2,220,979 2,220,979 SUBTOTAL - EXPENDITURES 30,887,352 32,004,385 33,243,084 34,578,458 35,993,972 BALANCE 1,895,552 1,761,917 1,453,907 1,120,319 338,370 Less CIP APPROPRIATIONS 2,255,400 1,105,000 1,104,850 1,095,226 1,321,400 AMOUNT NEEDED FROM CIP RESERVE OR NEW REVENUES $ (359,848) $ 656,917 $ 349,057 $ 25,093 $ (983,030) Capital Improvement Program 2013 -2018 " Page 17 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 Revenues $15,000,000 Expenditures $10,000,000 CIP $5,000,000 �- - $0 2013/14 2014/15 2015/16 2016/17 2017/18 Capital Improvement Program 2013 -2018 " Page 17 City of Aventura PROPOSED FINANCING PLAN TRANSPORTATION FUND This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. This table reflects the anticipated revenues available and the proposed appropriations. TABLE 4 TRANSPORTATION AND STREET MAINTENANCE FUND RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS SUMMARY BY YEAR 2012/13 2013/14 2014/15 2015116 2016/17 2017/181 REVENUES 2012/13 2013/14 2014/15 2015/16 2016/17 2017118 Street Lighting $ 100,000 LOCAL OPTION GAS TAX $ 450,000 $ 505,000 $ 505,000 $ 505,000 $ 505,000 $ 505,000 INTEREST EARNINGS 500 500 500 500 500 500 STATE SHARED REVENUES- RESTRICTED 155,250 170,000 170,000 170,000 170,000 170,000 CARRYOVER 59,150 200,000 165,500 313,500 527,275 780,020 COUNTY TRANSIT SYSTEM SURTAX 975,000 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 TOTAL REVENUES $1,639,900 $1,925,500 $1,891,000 $ 2,039,000 $2,252,775 $2,505,520 EXPENDITURES Maintenance Operating Expenditures $ 410,000 $ 450,000 $ 472,500 $ 496,125 $ 520,931 $ 546,978 Transit Services 375,000 375,000 390,000 405,600 421,824 438,697 TOTAL EXPENDITURES $ 785,000 $ 825,000 $ 862,500 $ 901,725 $ 942,755 $ 985,675 Total For Capital 854,900 1,100,500 1,028,500 1,137,275 1,310,020 1,519,845 CAPITAL EXPENDITURES Project Title 2012/13 2013/14 2014/15 2015/16 2016/17 2017118 Street Lighting $ 100,000 $ - $ 50,000 $ 250,000 $ - $ - Traffic Safety - 50,000 - - - - Road Resurfacing Program 685,000 885,000 665,000 360,000 530,000 610,000 TOTAL CAPITAL EXPENDITURES $ 785,000 $ 935,000 $ 715,000 $ 610,000 $ 530,000 $ 610,000 Reserves $ 200,000 $ 165,500 $ 313,500 $ 527,275 $ 780,020 $ 909,845 Capital Improvement Program 2013 -2018 Page 18 City of Aventura PROPOSED FINANCING PLAN STORMWATER UTILITY FUND IThe City is responsible for stormwater management activities within its corporate I boundaries. In order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility Fund was created. The Fund generates revenues for stormwater management costs, permitting, maintenance and capital improvements from a source other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user fees charged to residents and businesses for generating revenues. ITable 5 reflects the anticipated revenues available and the proposed appropriations for I the Stormwater Utility Fund for the five -year period. A total of $1,000,000 worth of stormwater drainage projects will be completed during the five -year period. The monthly rate charged to users per unit was $2.50 for 2012/13. It is not recommended that the fee be increased during the next five (5) years. TABLE 5 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS STORMWATER UTILITY FUND 2012113 2013/14 2014/15 2015/16 2016/17 2017/18 Revenues: Stormwater Utility Billings (1) $844,000 $880,000 $880,000 $880,000 $880,000 $880,000 Carry OeerofSurplus - - 145,000 268,600 369,944 448,142 $ 844,000 $ 880,000 $ 1,025,000 $ 1,148,600 $ 1,249,944 $ 1,328,142 Operating Expenses: (2) 515,000 535,000 556,400 578,656 601,802 625,874 Available for CIP & Debt Service $ 329,000 $ 345,000 $ 468,600 $ 569,944 $ 648,142 $ 702,267 Annual CIP Expenditures: 200,000 200,000 200,000 200,000 200,000 200,000 Annual Surplus /(Deficit): $ 129,000 $ 145,000 $ 268,600 $ 369,944 $ 448,142 $ 502,267 NOTES TO ASSUMPTION OF PROJECTIONS (1) Projected to remain flat. (2) Includes Operation and Maintenance, Engineering, Administration, Review of Existing Account Data Costs. Projected to continue to grow at an annual rate of 4 %. Capital Improvement Program 2013 -2018 Page 19 City of Aventura PROPOSED FINANCING PLAN CAPITAL PROJECTS FUND This fund was established to account for restricted impact fees or other revenues and which by Ordinance or Commission Policy are designated for police and parks capital improvements. This table reflects the anticipated revenues available and the proposed appropriations. TABLE 6 CAPITAL PROJECTS FUND RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS SUMMARY BY YEAR REVENUES Police Impact Fees Park Impact Fees Land Sale Proceeds Carryover - Parks Impact Fees Carryover - Police Impact Fees TOTAL REVENUES 2012/13 2013/14 2014115 2015116 2016/17 2017/18 $ - $ 7,500 $ 7,500 $ - $ - $ - 7,500 7,500 - - - 1,000,000 - - - - 227,500 72,500 700,000 0 0 7,500 7,500 - $1,000,000 $ 242,500 $ 95,000 $ 707,500 $ - $ POLICE CAPITAL EXPENDITURES Police Equipment $ - $ - $ 7,500 $ 7,500 $ - $ Police Reserves 7,500 7,500 - - TOTAL EXPENDITURES 7,500 15,000 7,500 - PARKS CAPITAL EXPENDITURES Park Reserves Founders Park Improvements Waterways Park Improvements Waterways Dog Aprk Improvements Veterans Park Improvemnets NE 188th Street Park Improvements TOTAL EXPENDITURES TOTAL CAPITAL EXPENDITURES 175,000 - - 10,000 - 30,000 - - - - 20,000 - 80,000 700,000 - - 235,000 80,000 700,000 - - $ - $ 242,500 $ 95,000 $ 707,500 $ - $ - Capital Improvement Program 2013 -2018 Page 20 Y City of Aventura PROJECT DESCRIPTIONS Capital Improvement Program 2013 -2018 Page 21 City of Aventura BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS I This section includes beautification projects and improvements to the City's park system and recreational facilities. There are five (5) projects in the CIP, which total $1,579,500. Special emphasis was given to upgrading existing park facilities. Policies The City's investment in improvements to the City park system is based on the following policies: Goal: Provide adequate and accessible parks and facilities to meet the recreational needs of all current and future residents. • Provide a variety of quality recreation facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. • Maximize the utilization of all public facilities through the provision of variety in the type of facility offered. • Provide exercise /walking paths to enhance the physical well being of residents. Provide recreational facilities on the basis of 2.75 acres per 1,000 population. Encourage the integration of recreational facilities into the development of I residential, commercial, industrial, and open space land uses. Goal: Update the five -year CIP on an annual basis. • Provide parks whereby residents have access to neighborhood parks within a' 2 mile radius and community parks which serve the entire City. Goal: Increase Safety Standards • Provide for adequate security measure including limited access facilities. • Replace dangerous equipment and eliminate visual barriers to reduce criminal opportunities. • Employ vandal- resistant equipment and facilities. • Maintain a Parks Usage Plan to protect the City's investment in the park system and insure the residents' safety. Capital Improvement Program 2013 -2018 Page 22 City of Aventura Goal: Protect and preserve environmentally sensitive land and water areas. Preserve and enhance open space with environmental impact. Existing Facilities There is 30.5 acres of open space and public park land in the City. Aventura Founders Park was opened in November 1998. This 11 acre site located on West Country Club Drive and NE 190th Street includes both active and passive recreational opportunities. The park encompasses the following components: Splash pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk, landscaping, two parking lots, multi - purpose plaza areas, signage, benches, and security lighting. Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space recreation area. This facility is used by residents for both recreational and exercise purposes. Waterways Dog Park was acquired by the City in 1998 from a private developer. This 1.5 acre site was previously constructed by a private developer. The City converted this site to a dog park in 2008. Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities was opened in 2008. Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of the last remaining waterfront undeveloped parcels in the City. This site contains the Community /Recreation Center. Open passive and sitting areas are available at this location. Veterans Park was acquired by the City from a private developer in 2001. This 2 acre site is located on NE 31St Avenue. Facilities and amenities include: parking lot; 1.5 acre open playfield area; playground facilities; restroom facilities and landscaping with shade trees. This park was modified in 2008 by removing the dog play area and expanding the children's play area and adding a restroom facility. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2012/13 fiscal year: Project Title Year Conceptual Design of Aventura Founders Park 1996/97 Design of Country Club Drive Exercise Safety Improvements 1996/97 Capital Improvement Program 2013 -2018 Page 23 City of Aventura Purchase of 5.5 acres for Aventura Founders Park 1996/97 Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99 1999/00, 2000/01, 2001/02 2005/06 Aventura Blvd Beautification Improvements 1997/98 Northern Entrance Beautification Improvements 1997/98 Aventura Founders Park Development 1997/98 Country Club Drive Exercise/Walking Path Improvements 1997/98 NE 183rd Street Beautification Improvements 1997/98 NE 34th Avenue Beautification Improvements 1997/98 Library Landscaping Project 1997/98 Huber Tract Open Space Land Purchase 1998/99 NE 207th Street Beautification Improvements 1998/99 Country Club Dr. Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10 NE 190th Street Beautification Improvements 1998/99 Biscayne Boulevard Phase I Beautification Improvements 1998/99 FEC Landscape Buffer 1998/99 NE 191St Street Beautification Improvements 1998/99 Waterways Park Improvements 1999/00 Founders Park Improvements 1999/00, 2001/02, 2002/03 2003/04, 2005/06, 2010/11 Biscayne Boulevard Phase II Beautification Improvements 1999/00 NE 185th Street & NE 28th Ave Beautification Improvements 1999/00 NE 213th Street Beautification Improvements 2001/02 Aventura Blvd. Entrance Features 2001/02 Community /Recreation Center Conceptual Design 2000/01 Community Recreation Center Development 2001/02 Expanded Waterways Park Purchase 2003/04 Biscayne Boulevard Phase II Beautification Improvements 2001/02 Country Club Drive Beautification Improvements 2002/03 Newspaper Racks 2002/03, 2003/04 NE 188th Street Beautification Improvements 2002/03 Yacht Club Way Beautification Improvements 2003/04 William Lehman Causeway Beautification Improvements 2003/04, 2004/05 Veterans Park Development 2003/04 Waterways Park Design 2005/06 Founders Park Parking Lot Expansion 2005/06 NE 207th Street Swale Beautification Improvements 2005/06 Waterways Park Development 2006/07, 2007/08 Splashpad Addition to Founders Park 2006/07 Miami Gardens Drive Beautification Improvements 2006/07 Waterways Dog Park Development 2007/08 Veterans Park Modifications 2007/08 Entrance Features Upgrades 2010/11 Founders Park Improvements 2011/12 Capital Improvement Program 2013 -2018 Page 24 City of Aventura Park Facilities /Open Space Recreation The City's estimated current population is 37,239. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 102 acres. In calculating the number of recreation acres the City has available for use by residents, public private, golf courses and marinas are accounted for at a different degree depending on accessibility to citizens of the City. Assuming that public facilities can be accounted for at 100 %, private recreation facilities at 50 %, and marinas and the golf course at 25 %, the City existing and proposed recreation areas total 117. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreation and open space areas. The City owns 32 park/open space acres. Table PFOS 1 CITY OF AVENTURA Recreation /Open Space Inventory TYPE FACILITY ACRES APPLICABLE ACRES Public Recreation Areas C Don Soffer Exercise/Walking path 5.5 5.5 C Arthur I Snyder Memorial Park 3.5 3.5 N Veterans Park 2.0 2.0 N Waterways Park 7.0 7.0 N Waterways Dog Park 1.5 1.5 N NE 188th Street 1.5 1.5 N Aventura Founders Park 11.0 11.0 Public Recreation Subtotal 32.0 32.0 Private Recreation Areas Private Recreation Sites 63.61 31.81 Marina Complexes 9.40 2.35 Golf Courses 203.17 50.79 Private Recreation Subtotal 276.18 84.95 Total Recreation Areas 306.68 116.95 C = Community Park N = Neighborhood Park Citywide Beautification Program In December of 1996, the City Commission approved the landscape design concepts to be utilized with the implementation of a City -wide Beautification Program. This major undertaking, addresses median and right of way landscaping throughout the public areas within the City, and was adopted as one of the City's budget priorities and goals. The landscape design includes the planting of an assortment of palm trees, including date palms at the City's entrances and coconut and royal palms on various medians throughout the City, as well as shade trees such as live oaks. Capital Improvement Program 2013 -2018 Page 25 City of Aventura With this Beautification Program, the City Commission has fulfilled its long -term goal of creating the signature of the City and establishing its reputation as "the most beautiful City in South Florida." The actual construction of these projects will be ongoing until all of the improvements to the various areas within the City are complete. In 2006, the City funded a Landscape Restoration Program in the amount of $1,500,000 to respond to damage from hurricanes experienced in 2005. The following areas have been completed as of the 2012/13 fiscal year: Aventura Boulevard, Northern City Entrance, NE 207th Street, NE 183rd Street, NE 185th Street & 28th Avenue, NE 190th Street, NE 191St Street, NE 29th Avenue, NE 187th Street, NE 188th Street, NE 213th Street, Biscayne Boulevard and FEC Landscape Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way, William Lehman Causeway, NE 207th Street Swale, 2006 Citywide Hurricane Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard Median (NE 209 -212 St). Funding Plan Funding for the proposed beautification and park facilities will be provided by the proceeds from the following revenue sources: Total Category Budget $1,579,500 Fundinq: General Fund $564,500 Capital Projects Fund 1,015,000 Capital Improvement Program 2013 -2018 Page 26 City of Aventura TABLE 1 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2013114 - 2017118 SUMMARY BY YEAR BP1 Founders Park Improvements CS $ 340,000 $ 25,000 $ 12,000 $ 30,000 $ 30,000 $ 437,000 BP2 Waterways Park /Dog Park Improvements CS 40,000 - - - - 40,000 BP3 Veterans Park Improvements CS 20,000 - - 150,000 170,000 BP4 NE 188th Street Park Improvements CS - 80,000 800,000 - - 880,000 BP5 City -wide Beautification Improvements CS 9,000 16,500 9,000 9,000 9,000 52,500 Totals $ 409,000 $ 121,500 $ 821,000 $ 39,000 $ 189,000 $ 1,579,500 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2013114 - 2017118 FUNDING PLAN BP1 Founders Park Improvements CS $ 437,000 $ 175,000 $ 262,000 BP2 Waterways Park /Dog Park Improvements CS 40,000 40,000 - BP3 Veterans Park Improvements CS 170,000 20,000 150,000 BP4 NE 188th Street Park Improvements CS 880,000 780,000 100,000 BP5 City -wide Beautification Improvements CS 52,500 52,500 Totals 1,579,500 $ 1,015,000 $ 564,500 Capital Improvement Program 2013 -2018 Page 27 City of Aventura PROPOSED PROJECTS 1 —CS Founders Park Improvements 2013/14 $340,000 2014/15 $25,000 2015/16 $12,000 2016/17 $30,000 2017/18 $30,000 This project consists of maintenance projects which replace and update equipment as I well as enhancements to the existing features. 2013/14 Replace SplashPad Water Features 25,000 Replace SplashPad Surfacing 40,000 Install SunPad adjacent to Splash Pad 175,000 Community Garden 100,000 2014/15 Replace SplashPad Water Features 25,000 2015/16 Replace Office and Welcome Center Furniture 12,000 2016/17 Replace SplashPad Water Features 30,000 2017/18 Replace SplashPad Water Features 30,000 2 -CS Waterways Park and Dog Park Improvements 2013/14 $40,000 This project consists of enhancements to these park facilities. 2013/14 Additional Shade Structure and Benches at Waterways Park Playground 10,000 Replace Shade structure with Permanent Shelter at Waterways Dog Park 30,000 3 -CS Veterans Park Improvements 2013/14 $20,000 2017/18 $150,000 IThis project consists of maintenance projects which replace and update equipment as I well as enhancements to the existing features. 2013/14 Install Additional Shade Structure 20,000 2017/18 Replace Playground Equipment 150,000 Capital Improvement Program 2013 -2018 Page 28 City of Aventura --------------------------------------------------------------------------------------------------------------------------- 4-CS NE 188th Street Park Improvements 2014/15 $80,000 2015/16 $800,000 This project consists of developing the 1.5 acre parcel on NE 188th Street into practice fields for ACES and additional park amenities based on input from the area residents. Parking for 16 parking spaces. --------------------------------------------------- ----------------------------------------------------------------------- 5 -CS City-Wide Beautification Improvements 2013/14 $9,000 2014/15 $16,500 2015/16 $9,000 2016/17 $9,000 2017/18 $9,000 This project consists of replacing aging street furniture that is no longer useful. 2013/14 Purchase Trash Cans 9,000 2014/15 Purchase Trash Cans 9,000 Replace Five Benches 7,500 2015/16 Purchase Trash Cans 9,000 2016/17 Purchase Trash Cans 9,000 2017/18 Purchase Trash Cans 9,000 --------------------------------------------------------------------------------------------------------------------------- Capital Improvement Program 2013-2018 Page 29 City of Aventura I TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE I IMPROVEMENTS This section includes improvements to the City's transportation system, roadways, drainage system, sidewalks, pedestrian pathways, street lighting, transit and other infrastructure improvements. There are five (5) improvement projects in the Capital Improvement Program, which total $5,400,000. Special emphasis was given to improving traffic flow, correcting drainage deficiencies and road resurfacing and addressing maintenance considerations. The projects outlined in this section have been developed based on a survey of all areas of the City, with respect to the improvement items, by the Community Services Department; City's consulting engineer and staff. The projects were prioritized according to the urgency of the improvements needed and age of the areas to be improved. Policies The City's investment in improvements to its transportation system, roads, sidewalks, street lighting and drainage system is based on the following policies: Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage improvements contained in the CIP. • Coordinate area -wide storm water developments with major street improvements. • Provide adequate storm drainage as defined by present standards for different types of areas of the City. • Upgrade areas of the City to conform to present drainage standards to eliminate flood prone areas. Goal: Improve local roads to meet road safety requirements and serve the transportation needs of the City. • Systematically provide local street improvements throughout the City based upon the existing condition and age of the street and the cost of maintenance of the street. • Provide an adequate road transportation network that meets or exceeds the capacity rating outlined in the Comprehensive Plan. • Implement improvements to meet safety standards. • Improve safety by installing street lighting on all appropriate public roadways. • Provide walkways and sidewalks to improve the safety of residents traveling throughout the City. Capital Improvement Program 2013 -2018 Page 30 City of Aventura Accept the dedication of private roads throughout the City in accordance with the Policy governing the conversion of private roads to public roads as outlined in Resolution No. 97 -05. Goal: Address traffic flow along the major roadways and intersections by implementing projects that create improvements to the system. • Implement the recommendations of the City's Traffic Advisory board and its Traffic consultant. Existing Facilities Year The following is a list of current public roads under the jurisdiction of the City: NE 185th Street NE 27th Court NE 28th Place NE 28th Avenue NE 29th Avenue NE 29th Court NE 29th Place NE 30th Avenue NE 34th Avenue NE 187th Street NE 188th Street NE 190th Street N E 191 st Street NE 192nd Street NE 193rd Street Aventura Boulevard West Country Club Drive North Country Club Drive East Country Club Drive NE 201 Terrace NE 203rd Street NE 205th Street NE 206th Street NE 207th Street NE 208th Street NE 208th Terrace NE 209th Street NE 211 th Street NE 213th Street NE 214th Terrace NE 214th Street NE 183rd Street Yacht Club Drive Turnberry Way NE 27th Court Prior Accomplishments Since the inception of the CIP, the following projects have been completed or are scheduled for completion as of the 2012 /13 fiscal year: Project Title Year Country Club Drive Drainage Improvements 1996/97 Sidewalk Installation — Southside of Lehman Causeway 1996/97 Pedestrian Safety Study 1996/97 Aventura Boulevard Street Lighting Improvements 1997/98 NE 183`d Street & Drainage Improvements 1997/98 NE183`d Street Lighting Improvements 1997/98 NE 207th Street Lighting Improvements 1997/98 North Aventura Stormwater Collector (213th Street) 1997/98 Pedestrian Transportation Circulation Safety Improvements 1997/98 Capital Improvement Program 2013 -2018 Page 31 City of Aventura NE 190th Street Lighting Improvements 1998/99 South Aventura Stormwater Collector 1998/99 Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01 NE 34th avenue Street Ligghting Improvements 1999/00 NE 185th Street & NE 28t Avenue Improvements 1999/00 Safety Improvements — Country Club Drive 1999/00 NE 30th Avenue Drainage Improvements 2000/01 NE 213th Street Lighting Improvements 2000/01 NE 34th Avenue Safety /Road Improvements 2000/01 Biscayne Lake Gardens Area Drainage Improvements 2001/02 NE 188th Street, Lighting & Drainage Improvements 2002/03 Country Club Drive Improvements 2002/03, 2012/13 NE 190TH Street Drainage Improvements 2002/03 Yacht Club way Drainage and Lighting Improvements 2003/04 NE 31St Avenue Decorative Street Lighting 2003/04 Extension of Lehman Causeway Westbound Service Road 2003/04 Illuminated Street Signs 2003/04 Hospital District NE 213TH Street Drainage Connector 2003/04 Hospital District North Collector 2004/05 NE 207th Street Resurfacing 2004/05 Traffic Video Monitoring Program 2004/05, 2005/06 Directional Signs 2004/05 Yacht Club Drive Seawall Improvements 2005/06 Miami Gardens Drive 2005/06 Aventura Boulevard Resurfacing 2005/06 NE 213th Street Outfall Drainage Improvement 2006/07 Miami Gardens Drive Extension and Street Lighting 2006/07 Ne 29th Avenue Street Lighting Improvements 2006/07 Yacht Club Drive Resurfacing 2006/07 Countdown Pedestrian Walkway Signals 2006/07 Traffic Video Monitoring Program — Phase 1 2006/07 Traffic Video Monitoring Program — Phase II 2007/08 NE 29th Pace and Yacht Club Way Resurfacing 2007/08 NE 190th Street Drainage Improvements 2007/08 NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08 NE 187th Street Traffic Improvements 2007/08 NE 180th & NE 182nd Street /Biscay Boulevard Signage 2007/08 NE 199th Street/West Country Club Drive Turning Lane 2008/09 NE 190th Street Resurfacing 2008/09 NE 191 St Street/Biscayne Boulevard Traffic Improvements 2008/09 NE 191St /29th Avenue Drainage Improvements 2008/09 Hospital District Resurfacing 2009/10 NE 183rd Street Resurfacing & Road Improvements 2009/10 Yacht Club Way Bridge Improvements 2009/10 Count? Club Drive Bus Shelters 2010/11 NE 29t Avenue and NE 187th Street Resurfacing 2010/11 Capital Improvement Program 2013 -2018 Page 32 NE 34th Avenue Street Resurfacing 2010/11 Biscayne Boulevard Street Light Upgrades Phase 1 2010/11 Biscayne Boulevard Street Light Upgrades Phase 2 2011/12 NE 185thME 31 t Avenue, NE 1881 Street and NE 191 Street Resurfacing 2011/12 Biscayne Boulevard Street Light Upgrades Phase 3 2012/13 Traffic Signal @ NE 185th Street & NE 28th Court 2012/13 Turning Lane at N. Country Club Drive and NE 34th Avenue 2012/13 Road, Drainage and Infrastructure Improvements The majority of the projects outlined herein can be improvements and road resurfacing in accordance schedules. In addition, traffic improvement project s Advisory board are included for funding. Funding Plan City of Aventura also be classified as drainage with established maintenance recommended by the Traffic Funding for the proposed roadway, drainage and infrastructure improvement projects will be provided by the following sources: Total Category Budget $5,400,000 Funding: Transportation Fund $3,400,000 General Fund 1,000,000 Stormwater Utility Fund 1,000,000 Tables 1 and 2 showing these improvement projects and funding schedules are followed by detailed project descriptions. Capital improvement Program 2013 -2018 Page 33 City of Aventura TABLE 1 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2013/14 - 2017/18 SUMMARY BY YEAR TDI1 Stormwater Drainage Improvements CS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 TDI2 Biscayne Blvd Street Lighting CS 1,000,000 - - - - 1,000,000 TDI3 Road Resurfacing Program CS 885,000 665,000 360,000 530,000 610,000 3,050,000 TDI4 Traffic Safety and Flow Improvements CS 50,000 - - - - 50,000 TDI5 Street Lighting Improvements CS - 50,000 250,000 - - 300,000 Totals $ 2,135,000 $ 915,000 $ 810,000 $ 730,000 $ 810,000 $ 5,400,000 TABLE 2 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2013/14 - 2017/18 FUNDING PLAN TD11 Stormwater Drainage Improvements CS $ 1,000,000 $ 1,000,000 $ - $ TDI2 Biscayne Blvd Street Lighting CS 1,000,000 - $ 1,000,000 TDI3 Road Resurfacing Program CS 3,050,000 - $ 3,050,000 TDI4 Traffic Safety and Flow Improvements CS 50,000 50,000 TDI5 Street Lighting Improvements CS 300,000 - - 300,000 Totals $ 5,400,000 $ 1,000,000 $ 1,000,000 $ 3,400,000 Capital Improvement Program 2013 -2018 Page 34 City of Aventura PROPOSED PROJECTS 1 -CS Stormwater Drainage Improvements 2013/14 $200,000 2014/15 $200,000 2015/16 $200,000 2016/17 $200,000 2017/18 $200,000 Projects included provide for ongoing annual minor drainage improvements and include the cost of resurfacing the affected roadways. 2013/14 Drainage Improvements 200,000 2014/15 Drainage Improvements 200,000 2015/16 Drainage Improvements 200,000 2016/17 Drainage Improvements 200,000 2017/18 Drainage Improvements 200,000 2 -CS Biscayne Boulevard Street Light Upgrades 2013/14 $1,000,000 The Biscayne Boulevard Street Lighting project includes the installation of decorative street lights along the eastside of Biscayne Boulevard. Biscayne Boulevard is a state road and serves as the main trafficway through the City. It extends approximately 2.58 miles from the northern city limits to the southern city limits. The Biscayne Boulevard Street Light project will include the installation of new decorative street lights to serve both the sidewalks (pedestrians) and the roadway. Phase I, Phase II and Phase III were completed in prior CIP projects. 2013/14 Phase 4 1,000,000 3 -CS Road Resurfacing Program 2013/14 $885,000 2014/15 $665,000 2015/16 $360,000 2016/17 $530,000 2017/18 $610,000 This project consists of resurfacing roadways as determined by the City's maintenance standards and the Community Services Department. Capital Improvement Program 2013 -2018 Page 35 City of Aventura 2013/14 Country Club Drive (Southbound) 885,000 2014/15 Biscayne Lake Gardens 185,000 (NE 29th Ct., 201 1h Terr, & 27th Ct.) NE 207th Street 480,000 2015/16 NE 213th Street 360,000 2016/17 NE 27th Avenue 60,000 NE 28th Court between 185 and 187 Streets 200,000 NE 30th Avenue 200,000 NE 209th Street 70,000 2017/18 Yacht Club Drive 410,000 Mystic Point Drive 200,000 4-CS Traffic Safety and Flow Improvements 2013/14 $50,000 2013/14 NE 185th Street/ Biscayne Boulevard Channelizing Modification to Median $50,000 5-CS Streetlight Improvements 2014/15 $50,000 2015/16 $250,000 2014/15 Plan Design for Street Lights on NE 30th Ave between NE 203 t Street and NE 207th Street $50,000 2015/16 Construction of Street Lights on NE 30th Ave between NE 203 t Street and NE 207 Street 250,000 Capital Improvement Program 2013 -2018 Page 36 City of Aventura I PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS Capital projects in this functional category include providing new facilities to serve City residents or improvements to existing facilities in the City. The CIP includes 1 project totaling $102,000. Policies The City's investment in improvements to public buildings and operational facilities is based on the following policies: Provide easily accessible services to City residents and adequate parking for City facilities. • Repair and maintain all buildings and facilities in proper order to increase life of said facilities. Existing Facilities Map 1 shows the location of the City's Government Center, and the Dade County Fire Rescue Station and Library Branch. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2012 /13 fiscal year: Project Title Government Center /Police Station Needs Assessment Study Government Center Land Purchase Design of Government Center /Police Construction of Government Center Purchase of Charter Elementary School Property Construction of Charter Elementary School Community Center Improvements Construction of Middle School Wing to Charter School Holiday Lighting for Government Center Design of Arts & Cultural Center Classroom Additions to Charter School Arts & Cultural Center Construction Government Center Chiller Replacements Police Department Office Improvement Government Center Security Equipment Upgrade Government Center Commission Chambers Video Upgrade Government Center Parking Expansion Design Government Center Parking Garage Year 1996/97 1997/98 1997/98 1999/00, 2000/01 2001/02 2002/03 2003/04, 2004/05, 2006/07, 2007/08 2004/05 2005/06 2007/08 2008/09 2008/09, 2009/10 2009/10 2009/10 2010/11 2010/11 2011/12 2012/13 Capital Improvement Program 2013 -2018 Page 37 City of Aventura Fundinq Plan Funding for the proposed Public Buildings Projects will be provided by the following sources: Total Category Budget $102,000 Funding: General Fund Charter School Fund $30,000 72,000 Capital Improvement Program 2013 -2018 Page 38 City of Aventura Capital Improvement Program 2013 -2018 Page 39 TABLE 1 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2013/14 - 2017/18 SUMMARYBY YEAR PBF1 HVAC Replacements � CS $ $ - $ 30,000 $ 30,000 a $ 42,000 $ 102,000 Totals $ $ - $ 30,000 $ 30,000 $ 42,000 $ 102,000 TABLE 2 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2013/14 - 2017/18 FUNDING PLAN PBF1 HVAC Replacements ®: CS $ 102,000 $ 72,000 $ 30,000 Totals $ 102,000 $ 72,000 $ 30,000 Capital Improvement Program 2013 -2018 Page 39 City of Aventura PROPOSED PROJECTS 1 —CS HVAC Replacements 2015/16 $30,000 2016/17 $30,000 2017/18 $42,000 This project consists of replacing the air conditioning units at various City facilities. 2015/16 Replace 20 ton HVAC at Community Recreation Center 2016/17 Replace 20 ton HVAC at ACES 2017/18 Replace 30 ton HVAC at ACES $30,000 $30,000 $42,000 Capital Improvement Program 2013 -2018 Page 40 City of Aventura I INFORMATION /COMMUNICATIONS TECHNOLOGY This functional category includes improvements to the City's information /communication systems, data processing and the automation of certain operations by utilizing the latest technology to enhance productivity and efficiency. There are 12 projects totaling $2,794,850. Policies The City's investment in communication and computer projects is based on the following policies: • Continue the implementation upgrade of the Management Information System for all key City operations to automate functions and improve efficiency and productivity. • Improve and maintain City -wide radio communications capabilities for Police operations. • Develop and maintain computerized capabilities of the various City departments and information systems. • Utilize the latest state -of -the -art technology including the use of the Internet for the delivery of services. • Maintain the E911 system to enhance police response times to emergencies. • Utilize the latest technology for education and teaching at the Charter School. Funding Plan Funding for the proposed Information Technology Projects will be provided by the following sources: Total Category Budget $2,794,850 Funding: General Fund Charter School Fund $2,082,850 712,000 Capital Improvement Program 2013 -2018 Page 41 City of Aventura PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2013/14 - 2017/18 SUMMARY BY YEAR TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2013/14 - 2017/18 FUNDING PLAN ICT1 Police Computers Systems <$5000 PD $ 709,100 $ 709,100 ICT2 Central Computer System >$5000 IT 985,000 ICT1 Police Computers Systems <$5000 PD $ 148,000 $ 129,600 $ 121,500 $ 156,000 $ 154,000 $ 709,100 ICT2 Central Computer System >$5000 IT 215,000 215,000 160,000 165,000 230,000 985,000 ICT3 Radios and E911 System PD 15,000 15,000 15,000 15,000 157,000 217,000 ICT4 Computer Equipment <$5000 ACES 120,500 96,500 104,500 102,000 98,500 522,000 ICT5 Computer Equipment >$5000 ACES 40,000 45,000 35,000 40,000 30,000 190,000 ICT6 Computer Equipment <$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000 ICT7 Computer Equipment <$5000 F 2,000 2,000 2,000 6,000 2,000 14,000 ICT8 Computer Equipment <$5000 CM 4,000 - - - - 4,000 ICT9 Computer Equipment <$5000 CS 13,300 14,000 19,900 17,550 14,000 78,750 ICT10 Computer Equipment <$5000 CD 4,000 3,500 4,500 3,500 4,000 19,500 ICT11 Computer Equipment<$5000 AACC 4,000 6,500 2,000 6,000 4,000 22,500 ICT12 Computer Equipment <$5000 CC - 3,000 - - - 3,000 Totals $ 571,800 $ 536,100 $ 470,400 $ 517,050 $ 699,500 $ 2,794,850 TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2013/14 - 2017/18 FUNDING PLAN ICT1 Police Computers Systems <$5000 PD $ 709,100 $ 709,100 ICT2 Central Computer System >$5000 IT 985,000 985,000 ICT3 Radios and E911 System PD 217,000 217,000 ICT4 Computer Equipment <$5000 ACES 522,000 522,000 ICT5 Computer Equipment >$5000 ACES 190,000 190,000 ICT6 Computer Equipment <$5000 IT 30,000 30,000 IC17 Computer Equipment <$5000 F 14,000 14,000 ICT8 Computer Equipment <$5000 CM 4,000 4,000 ICT9 Computer Equipment <$5000 CS 78,750 78,750 ICT10 Computer Equipment <$5000 CD 19,500 19,500 ICT11 Computer Equipment <$5000 AACC 22,500 22,500 ICT12 Computer Equipment <$5000 CC 3,000 3,000 $ 2,794,850 $ 2,082,850 $ 712,000 Totals Capital Improvement Program 2013 -2018 Page 42 City of Aventura PROPOSED PROJECTS 1 - PD Police Computers Systems < $5000 2013/14 $148,000 2014/15 $129,600 2015/16 $121,500 2016/17 $156,000 2017/18 $154,000 This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. 2013/14 Upgrades Replace 25 Mobile Laptops 20 Desktop Computers GPS Vehicle Modems Replace 2 Servers 10 Vehicle Printers Laptop - Ruggized 2014/15 Upgrades Replace 25 Mobile Laptops 20 Desktop Computers Vehicle Modems Replace 2 Servers 20 Vehicle Printers Key Track System 2015/16 Upgrades Replace 25 Mobile Laptops 20 Desktop Computers Vehicle Modems Replace 1 Server 20 Vehicle Printers Desktop Scanner Color Printer Replace Smart Board 2016/17 Upgrades Replace 25 Mobile Laptops 20 Desktop Computers Vehicle Modems Replace 2 Server 20 Vehicle Printers Desktop Scanner EOC PCS Laptop - Ruggized $10,000 50,000 24,000 40,000 10,000 10,000 4,000 $10,000 50,000 24,000 5,600 10,000 20,000 10,000 $10,000 50,000 24,000 6,000 5,000 15,000 5,000 1,500 5,000 $10,000 50,000 24,000 14,000 10,000 15,000 2,000 12,000 4,000 Capital Improvement Program 2013 -2018 Page 43 City of Aventura Replace Smart Board 5,000 Key Track System 10,000 2017/18 Upgrades $10,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 28,000 Replace 2 Server 10,000 20 Vehicle Printers 15,000 Desktop Scanner 3,000 Laptop - Ruggized 9,000 Replace Smart Board 5,000 2 -IT Central Management Information System > $5000 2013/14 $215,000 2014/15 $215,000 2015/16 $160,000 2016/17 $165,000 2017/18 $230,000 This project consists of purchasing new and replacement computer hardware and software that utilize the latest technology for the City's general information management system, which is used by all City Departments. 2013/14 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 55,000 AS 400 Upgrades 5,000 Upgrade Phone System 10,000 TVMS Equipment Upgrades 45,000 Sungard MIS Upgrade 80,000 2014/15 Software /Licenses /Upgrades $15,000 Servers/ Security /UPS /Switches 70,000 AS 400 Upgrades 5,000 Upgrade Phone System 25,000 TVMS Equipment Upgrades 50,000 LaserFiche Upgrade 50.000 2015/16 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 60,000 AS 400 Upgrades 5,000 Upgrade Phone System 5,000 Upgrade Video System Solution 10,000 TVMS Equipment Upgrades 60,000 2016/17 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 80,000 Capital Improvement Program 2013 -2018 Page 44 City of Aventura AS 400 Upgrades 5,000 Upgrade Phone System 10,000 TVMS Equipment Upgrades 50,000 2017/18 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 85,000 AS 400 Upgrades 50,000 Upgrade Phone System 10,000 TVMS Equipment Upgrades 50,000 Equipment for Redundant Site 15,000 3 -PD Radios and E911 System 2013/14 $15,000 2014/15 $15,000 2015/16 $15,000 2016/17 $15,000 2017/18 $157,000 This project consists of upgrading the equipment for the 800 Mhz police radio system to ensure a state -of -the -art system and maintain the E911 system. 2013/14 E911 System Upgrades 15,000 2014/15 E911 System Upgrades 15,000 2015/16 E911 System Upgrades 15,000 2016/17 E911 System Upgrades 15,000 2017/18 E911 Equipment Replacement 147,000 800 Mhz Radio System Upgrades 10,000 4 -ACES Computer Equipment < $5,000 2013/14 $120,500 2014/15 $96,500 2015/16 $104,500 2016/17 $102,000 2017/18 $98,500 This project consists of the regular replacement of the computers, laptops, servers and network infrastructure at the Aventura City of Excellence School. 2013/14 Replace 100 Computers /laptops 110,000 Mobile Lab 10,500 2014/15 Replace 75 Computers /Laptops 82,500 21 Tablet Computers 10,500 Replace Color Laser Printer 3,500 Capital Improvement Program 2013 -2018 Page 45 City of Aventura 2015/16 Replace 80 Computers /Laptops 88,000 21 Tablet Computers 10,500 Mobile Learning Computer Lab 5,000 Replace Desktop Scanner 1,000 2016/17 Replace 80 Computers /Laptops 88,000 21 Tablet Computers 10,500 Replace Color Laser Printer 3,500 2017/18 Replace 80 Computers /Laptops 88,000 21 Tablet Computers 10,500 5 - ACES Computer Equipment > $5000 2013/14 $40,000 2014/15 $45,000 2015/16 $35,000 2016/17 $40,000 2017/18 $30,000 This project consists of the regular replacement of the computers and network infrastructure at the Aventura City of Excellence School that exceeds $5,000. 2013/14 Replace Network Switches and Routers 20,000 Replace AV equipment and /or Smart boards 20,000 2014/15 Replace Network Switches and Routers 10,000 Phone system Upgrade 15,000 Replace AV equipment and /or Smart boards 20,000 2015/16 Replace Network Switches and Routers 15,000 Replace AV equipment and /or Smart boards 20,000 2016/17 Replace Network Switches and Routers 10,000 Replace 2 Servers 10,000 Replace AV equipment and /or Smart boards 20,000 2017/18 Replace Network Switches and Routers 10,000 Replace AV equipment and /or Smart boards 20,000 ---------------------------------------------------------------------------------------------------------------------- - - - --1 6 - IT Computer Equipment < $5000 2013/14 $6,000 2014/15 $6,000 2015/16 $6,000 2016/17 $6,000 2017/18 $6,000 This project includes the replacement of existing equipment for the various employees of the department. Capital Improvement Program 2013 -2018 Page 46 City of Aventura 7 -F Computer Equipment < $5000 2013/14 $2,000 2014/15 $2,000 2015/16 $2,000 2016/17 $6,000 2017/18 $2,000 This project includes the replacement of existing equipment for the various employees of the department. 8 -CM Computer Equipment < $5000 2013/14 $4,000 This project consists of upgrading computer equipment in the Office of the City Manager. ------------------------------------------------------------------------------------------------------------------------ 9 -CS Computer Equipment < $5000 2013/14 $13,300 2014/15 $14,000 2015/16 $19,900 2016/17 $17,550 2017/18 $14,000 This project consists of purchasing and upgrading computer equipment in the Community Services Department and Community Recreation Center. 2013/14 4 Computers $4,000 1 Laptop Computer 1,300 1 Plotter 6,000 Replace Scanner 1,000 Upgrade GIS Software 1,000 2014/15 Upgrade Visitor ID System $5,000 4 Computers 4,000 Replace 1 ID Printer 4,000 Upgrade GIS Software 1,000 2015/16 Replace 5 Computers $5,000 Replace 6 CRC Laptop Computers 9,900 Replace 1 ID Printer 4,000 Upgrade GIS Software 1,000 2016/17 Replace 4 Computers $4,000 Replace CRC Server 3,000 Replace Laptop 1,300 Capital Improvement Program 2013 -2018 Page 47 City of Aventura 5 CRC Laptop Computer 8,250 Upgrade GIS Software 1,000 2017/18 Replace 5 Computers $5,000 Replace CRC Server 4,000 Replace HVAC Computer 4,000 Upgrade GIS Software 1,000 10 -CD Computer Equipment < $5000 2013/14 $4,000 2014/15 $3,500 2015/16 $4,500 2016/17 $3,500 2017/18 $4,000 This project consists of computer upgrades, replacement printers and the implementation of field computers for code compliance and building inspections for the Community Development Department. 2013/14 Replace 3 Computers $3,000 Replace 2 _Laserjet Printers 1,000 v _ 2014/15 Replace 3 Computers $3,000 _. _.. Replace 1 Laserjet Printers 500 _ 2015/16 Replace 3 Computers $3,000' Replace Laserjet Printers 500 p, Replace Desktop Scanner 1,000 2016/17 Replace 3 Computers $3,000 Replace 1 Laserjet Printers 500 2017/18 Replace 3 Computers $3,000 Replace 2 Laserjet Printers 1,000 11 - AACC Computer Equipment < $5000 2013/14 $4,000 2014/15 $6,500 2015/16 $2,000 2016/17 $6,000 2017/18 $4,000 IThis project consists of purchasing and upgrading computer equipment in the Arts & Cultural Center. 2013/14 Replace 2 Computers /laptops 2,000 Color Laser Printer 2,000 Capital Improvement Program 2013 -2018 Page 48 City of Aventura 2014/15 Upgrade Point of Sale System 6,500 2015/16 Replace Laptop /tablets 2,000 2016/17 Replace 4 Computers 4,000 Replace Network Switches 2,000 2017/18 Replace 2 Laptop /tablets 2,000 Replace Color Laser Printer 2,000 12 -CC Computer Equipment < $5000 2014/15 $3,000 This project consists of upgrading and replacing computer equipment in the City Clerk's Office. Capital Improvement Program 2013 -2018 Page 49 City of Aventura I CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS This section includes projects relating to Capital Equipment Purchases and Replacements for all operating departments. There are a total of 7 projects totaling $3,204,526. Policies The City's investment in capital equipment purchases and replacements is based on the following policies: Goal: Provide capital equipment that will meet the needs of all departments in order to maintain the efficiency and productivity of providing municipal services to the City's residents. • Replace all present equipment that is required when they become unusable, unsafe or when maintenance costs outweigh the total cost of replacement. • Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine replacement schedules and costs. • Purchase more economical, fuel efficient and multi- functional vehicles. • Purchase new equipment that will increase productivity and reduce personnel and maintenance costs. • Maintain all City assets at at level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. Proposed Capital Equipment Purchase And Replacement Most projects outlined in the 2013/14 to 2017/18 Capital Improvement Program are either pertaining to vehicles or operational equipment. Detailed project descriptions and a funding schedule follow. The CIP guidelines provide that capital equipment shall be defined as having a useful life of more than one year and a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this document for budgetary purpose. Funding Plan Funding for the proposed Capital Equipment Purchase and Replacement Projects will be provided by annual appropriations from the General Fund: Capital Improvement Program 2013 -2018 Page 50 City of Aventura TABLE 1 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2013/14 - 2017/18 SUMMARY BY YEAR TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2013/14 - 2017/18 FUNDING PLAN CE1 Vehicle Purchase& Replacements m� $ 2,177,006 aj e a e 509,700 CE1 Vehicle Purchase & Replacements PD $ 399,000 $ 478,000 $ 408,890 $ 455,116 $ 436,000 $ 2,177,006 CE2 Equipment Purchase and Replacement >5000 PD 124,000 105,700 75,000 118,500 86,500 509,700 CE3 Equipment Purchase and Replacement <5000 PD 41,600 25,100 47,560 25,860 14,900 155,020 CE4 Equipment Purchase and Replacement>5000 CS 86,000 29,000 49,000 42,000 14,000 220,000 CE5 Equipment Purchase and Replacement<5000 CS 4,300 21,300 6,500 2,500 - 34,600 CE6 Equipment Purchase and Replacement>5000 AACC 15,200 9,800 16,000 37,200 10,000 88,200 CE7 Equipment Purchase and Replacement >5000 CD - - 20,000 - - 20,000 Totals $ 670,100 $ 668,900 $ 622,950 $ 681,176 $ 561,400 $ . 3,204,52.5 TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2013/14 - 2017/18 FUNDING PLAN CE1 Vehicle Purchase& Replacements PD $ 2,177,006 $ 2,177,006 CE2 Equipment Purchase and Replacement>5000 PD 509,700 509,700 CE3 Equipment Purchase and Replacement <5000 PD 155,020 155,020 CE4 Equipment Purchase and Replacement >5000 CS 220,000 220,000 CE5 Equipment Purchase and Replacement <5000 CS 34,600 34,600 CE6 Equipment Purchase and Replacement>5000 AACC 88,200 88,200 CE7 Equipment Purchase and Replacement>5000 CD 20,000 20,000 Totals $ 3,204,526 $ 3,204,526 Capital Improvement Program 2013 -2018 Page 51 City of Aventura PROPOSED PROJECTS 1 -PD Vehicle Purchase & Replacements 2013/14 $395,000 2014/15 $478,000 2015/16 $408,890 2016/17 $455,116 2017/18 $436,000 This project consists of purchasing police vehicles to accommodate new employee additions and establish a vehicle replacement program in the Police Department. 2013/14 Replace 10 Patrol Vehicles $333,000 Replace K -9 Vehicles 32,000 Replace Marine Patrol Vehicle 30,000 2014/15 Replace 12 Patrol Vehicles $407,000 Replace K -9 Vehicles 36,000 Replace Crime Prevention Van 35,000 2015/16 Replace 1.1 Patrol Vehicles $373,890 Replace 1 Crime Scene Van 35,000 2016/17 Replace 12 Patrol Vehicles $420,116 Replace Prisoner. Van 35,000 2017/18 Replace 11 Patrol Vehicles $396,000 Replace Traffic Truck : 30,000 Replace Crime Prevention Trailer 10,000 2 -PD Equipment Purchase and Replacement > $5000 2013/14 $124,000 2014/15 $105,700 2015/16 $75,000 2016/17 $118,500 2017/18 $86,500 This project consists of purchasing equipment for the Police Department. The following' is a breakdown of the items to be replaced: 2013/14 10 Vehicle and 1 K -9 Equipment $74,000 Replace Segway 9,000 Property Room Equipment 7,000 Replace In -car Video 33,000 2014/15 11 Vehicle Equipment $74,700 K -9 Vehicle Equipment 8,000 Replace K -9 13,000 Capital Improvement Program 2013 -2018 Page 52 Crime Scene Van Equipment 10,000 2015/16 10 Vehicle Equipment $70,000 Crime Scene Van Equipment 5,000 2016/17 12 Vehicle Equipment $83,500 Video Wall Upgrade 35,000 2017/18 11 Vehicle Equipment $76,500 Replace Segway 10,000 3 -PD Equipment Purchase and Replacement < $5000 2013/14 $41,600 2014/15 $25,100 2015/16 $47,560 2016/17 $25,860 2017/18 $14,900 2013/14 Replace 10 Ballistic Vests $12,000 6 Tasers 8,100 _2 I:_asar Units _ 7,500 Replace 25 Chairs 7,500 Optics for AR 2,500 _Dive, Equipment 4,000 201-4/a, .,,_. Replace 10 Ballistic Vests $12,000 2 Radar Units 2,500 Optics For AR 2,500 6 ' leasers 8,100 2015 /16 Replace 10 Ballistic Vests $12,360 AR Rifles 10,000 12 Tasers 16,200 Optics for AR 3,000 Replace 3 Digital Cameras 6,000 2016/17 Replace 10 Ballistic Vests $12,360 10 Tasers 13,500 2017/18 Replace 10 Ballistic Vests $12,500 Dive Equipment 2,400 4 -CS Equipment Purchase and Replacement > $5,000 2013/14 $86,000 2014/15 $29,000 2015/16 $49,000 2016/17 $42,000 2017/18 $14,000 Capital Improvement Program 2013 -2018 City of Aventura Page 53 City of Aventura This project consists of the replacement of equipment that has become inefficient, defective, or unusable and to add new equipment to provide improved services in the Community Services Department. The following is a breakdown of the items to be purchased: 2013/14 Replace 2 Vehicles $60,000 2 Electric Low Speed Vehicles 26,000 2014/15 Replace 2 Ellipticals 10,000 Replace Pickup Truck 19,000 2015/16 Replace Hybrid Utility Vehicle $30,000 Replace Pickup Truck 19,000 2016/17 Replace 2 Treadmill $12,000 Replace Hybrid Utility Vehicle 30,000 2017/18 1 Electric Low Speed Vehicles 14,000 5 -CS Equipment Purchase and Replacement < $5,000 2013/14 $4,300 2014/15'$21,300 2015/16 $6,500 2016/17 $2,500 This project consists of the replacement of equipment that has become inefficient, defective, or unusable in the Community Recreation Center. The following is a breakdown of the items to be replaced: 2013/14 Replace 1 Recumbent Bicycle $2,500 Replace 2 Tents `' 1,800 2014/15 Replace 40 Chairs $3,500 Replace AV Equipment 10,000 Replace Lobby Furniture 6,000 Replace 2 Tents 1,800 1 2015/16 Replace 12 Tables $2,500 Replace Stair Climber 4,000 2016/17 Replace 1 Recumbent Bicycle $2,500 6 -AACC Equipment Purchase and Replacement > $5,000 2013/14 $15,200 2014/15 $9,800 2015/16 $16,000 2016/17 $37,200 2017/18 $10,000 Capital Improvement Program 2013 -2018 Page 54 City of Aventura This project consists of purchasing equipment for the Arts & Cultural Center: 2013/14 Microphones and Sound Equipment $12,700 Tables 2,500 2014/15 Aditional Sound & Lighting Equipment $9,800 2015/16 Outdoor Patio Tables and Chairs $4,500 Green Room Furniture Replacement 3,500 Dressing Room Chairs 3,000 LED Pars 5,000 2016/17 ADA Listening Devices $2,200 Seachangers for Stage Lighting 35,000 2017/18 Replacement of Lobby Furniture 10,000 --------------------------------------------------------------------- --------------------------- - - - -.- 7 C Equipment Purchase and Replacement > $5,000 2015/16 $20,000 :This project consists of the Addition of equipment or the replacement of equipment thbd, has become inefficient, defective, or unusa0le in the r Community Development Department. The following--is a breakdown of the Oems to be replaced: :2015/46 Pickup Truck $20,000 .......................... .......................... ----------- -------------------------------------- --------------- - -7 Capital Improvement Program 2013-2018 Page 55 City of Aventura Capital Improvement Program 2013 -2018 Page 56 CITY OF "ENTURA OFFICE OF THE CITY COMMISSION MEMORANDUM TO: Eric M. Soroka, ICMA -CM, City Manager FROM: Commissioner Enbar Cohen)�# DATE: May 29, 2013 SUBJECT: Good Government Initiative Program Please find attached my Acceptance Letter and Invoice from Katy Sorenson's "Good Government Initiative" program. I applied and interviewed, along with other EOs from across South Florida, and was selected for Class III. conveyed my inability to absorb the full tuition cost of $1500 for the program to which Katy informed me that Cities have customarily picked up this cost. I explained to her that the salary for Commissioners is minimal and includes monies to be used for any personal trainings, but that I would reach out to the City Commission to request the funds since my only source of income is from the City. The body of The Good Government Initiative decided to award me with a $750 scholarship with hopes that the City would cover the remaining $750. 1 believe that, especially as the City Commission and Mayoral seats are soon to change, it would be beneficial to both myself as a representative of the City and to the City Commission to have this extensive training. Issues to be discussed are as follows: -Budget, finance, and taxation issues -Ethics -Land use -Economic and community development -Media training -Rules of procedure -Dealing with lobbyists -Constituent issues -Community history -Working and governing in a diverse community am requesting that the City absorb the remaining $750 for this prestigious 8 -week program. I will also update the Commission on any information I feel would benefit the City. Please place this item on the next Workshop Agenda. The GOOD GOVERNMENT Initiative Cultivating Leaders of Excellence May 22, 2013 Dear Commissioner Cohen, I am pleased to invite you to join Class III of the Leaders of Excellence course of the Good Government Initiative at the University of Miami. It was an exciting application process, and I felt privileged to talk to so many elected officials from a wide range of places and jurisdictions throughout South Florida. Our goal was to assemble a balanced cohort of active, engaged leaders who are eager to work with others and to develop their own skills in governance. This year we had many qualified applicants, and we are delighted to have selected a diverse group of dedicated elected officials from Monroe County to Palm Beach County. You represent the future of leadership in South Florida, and the fact that you are willing to hone your craft while developing a supportive network of other leaders will mean a lot for the future of government in our community. I am glad you are willing to make the investment of time and effort, and I believe the dividends will be beneficial for you and for your constituents. Our opening dinner will be held for you and a guest on Wednesday, June 26 at 6 p.m. at the Haitian Cultural Arts Alliance, 225 NE 59th Street, Miami (e- invitation to follow). Our featured speaker will be former Mayor Glenda Hood, the first woman to serve as Mayor of Orlando. Please let us know as soon as possible if you will NOT be able to attend; otherwise we'll look forward to seeing you there. At the dinner you will receive more concrete information about the locations, topics and presenters for the program sessions. I am enclosing the dates for these sessions, and I urge you to put them in your calendar now. I am also enclosing a list of the class. In the meantime, please send us your deposit of $500 by June 25, with the balance due August 20. Congratulations. Welcome to the program and I look forward to working with you. Sincerely, Katy Sorenson President and CEO Enclosures (3) At the University of Miami • Gables One Tower, Suite 911 • 1320 South Dixie Highway - Coral Gables, Florida 33146 Ph: 305 -689 -8212 - www.goodgov.net The GOOD GOVERNMENT Initiative �■► Cultivating Leaders of Excellence The Good Government Initiative at the University of Miami 1320 South Dixie Highway, Suite 911 Coral Gables, FL 33146 To: Commissioner Enbar Cohen City of Aventura 19200 West Country Club Drive Aventura, FL 33180 Job GGI 2013 Class Tuition Description Tuition includes all materials, instructors and speakers, meals for all sessions, lodging for two retreat weekends and transportation for field trips Partial Scholarship Invoice May 21, 2013 Payment Method Check or Credit Card Total $ 1,500.00 M Total $ 750.00 Please make all checks payable to the "Miami Foundation" Please write "GGI" on the memo line of the check 1320 South Dixie Hwy., Ste. 911, Coral Gables, FL 33146 305 - 689 -8210 Jennifer @goodgov.net E1 June 4, 2013 Via Facsimile & Standard Mail The Honorable Susan Gottlieb 19200 West Country Club Drive Aventura, FL 33180 The Honorable George Vallejo 17011 NE 19th Avenue North Miami Beach, FL 33162 COMMON INTEREST IN ANNEXATION STUDY OF NORTHEAST MUNICIPAL ADVISORY COMMITTEE STUDY AREA Dear Mayor Gottlieb and Mayor Vallejo, The purpose of this letter is to encourage Aventura and North Miami Beach to discuss the common interest both communities may have in annexing portions of our Municipal Advisory Committee (MAC) study area in a way that would not leave any enclaves, or pockets of un- incorporated areas. We are in no way requesting that you adopt a position to endorse or favor any annexation plan, but just to consider conducting studies as to the financial viability of such options. As your neighbors, we appreciate the support you have provided while our community has proceeded through the MAC process. The SkyLake- Highland Lakes Area Homeowners Association (HOA) encompasses most of the the MAC study area as well as those residing in the Skylake community residing within North Miami Beach — a total of over 12,000 residents. The only area outside of our HOA is the approximately 6,800 condo residents adjacent to Miami Gardens Drive. Last year, our HOA decided to take a pro- education approach as opposed to advocating for either incorporation, annexation or un- incorporation and it has been well- received by the entire MAC community. Our objective is to enable MAC area residents to fully understand all options and if and when the time calls, to make a well - informed decision on their future. Some residents are interested in incorporating due to the fact that the MAC area is a donor community to the county of almost $1.6 million annually. See enclosed updated financials. Others are more interested in the possibility of annexation by Aventura, North Miami Beach or a The Honorable Susan Gottlieb The Honorable George Vallejo June 4, 2013 combination of the two. Numerous residents have expressed an interest in annexation by Aventura due to the low millage rate. Some residents have indicated they even are willing to pay an additional amount above the city millage, by way of special assessments or special taxing districts to lessen the economic burden to Aventura should it consider annexation. Fewer residents have expressed an interest in annexation with North Miami Beach unless it could be shown that through annexation or other financial incentives, residents would not pay a significantly higher city millage rate. Realistically, it seems that both Aventura and North Miami Beach would each need to annex portions of our MAC area. Based on the April 1, 2013 letter from Mayor Carlos Gimenez to the Miami -Dade County Incorporation & Annexation Task Force (Task Force), it seems likely that the county soon may allow franchise fee and utility tax revenues to stay with annexing areas. See attached memorandum. This now represents approximately $2.5 million for our MAC area. Additionally, during the last Task Force meeting, on which Lenny serves as Commissioner Heyman's appointee, it was decided that the county, possibly through the League of Cities, will poll the existing municipalities to learn which cities may have an interest in annexing neighboring areas. If the MAC area were to be annexed, the county has made it abundantly clear that no enclaves should remain. For instance, in 2004 Aventura conducted a study involving about 6,700 residents living primarily north of Skylake, which would leave about 6,800 residents in the condos adjacent to Miami Gardens Drive and another 4,500 residents in Ojus, Enchanted Lakes and Sky -Lake (outside of NMB) without a city. For that reason, we request that in approaching or responding to the county regarding possible annexation options that both municipalities discuss what portions of the MAC they would be willing to study regarding annexation viability, without leaving an enclave. This could provide all residents and the county with a full annexation plan to consider based on the results of those studies. We would appreciate the opportunity to meet with each of you to clarify what, if any, annexation options could exist with our community. We also would be pleased to provide you with the latest economic data that has been provided to us from the county breaking out some of the different MAC sections mentioned above. Bari can be reached at 786.390.7171 and Lenny at 305.458.6464. Thank you for your consideration and continued support through this process for the good of all our residents. Sincerely yours, BARI SCIIANERMAN, HOA PRESIDENT 6415 56"a JZl1L" Enclosures Sincerely yours, LENNY FELDMAN, HOA VICCE- PRESIDENT zPKK% M r O N N O 0 V O p u c a v (a D t Cv CL) -5L 0 z Q m W Y O z m n n o ' h(D 000 .0m O(D It (D 0 O) M I O D 000 00 M W W (f) (C) N N C) ) O)C M t NM0f0)O(n0(Om O 000 OM O) n O W 0)(-OOm N OcOVON- '(DOD O V 6 m 000 OM OVOmtn x0000 0 N m n p Cl) o0(n70(n0) MOLOO(DOO.- N o 000 07 (OO)O N O N I-- OOVO ��. 0 cm ' 0 O) a1 s-m0 V v. -m(n�� am(n CN �V VN(n� (nv (f) 0 5 m m N Q G p m C a E LU x o W N m m m m E m O m x m X Y6 m N n O ` 'D O 1 N m m C m i N > m j O W U C L C. 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U w 0, Y m m S n (mi e6 m T C O m n r (/i C N t m U> v N O N rN m � 0 Cl m Q y N U m m m m m E m m m z n'- Z 2 m E o, 4) 7 m a m a F m H cam.. m�,ma)EIm 'e d D E = OV1omc� �� c d rn r Uc cdoOOEt mm c °mEE-52 �9 �n�maa `�� m ULL O'y TC w m 7: E m LLNmWm LL°Ec mmm�cam> o° °v w 4) .3 d M m ai�na o6 am oUm O (D (D o4)Wii 0) 0, N d y C o aNmca �m�nm(nc�amii sF -F�a_c o�U` o3mmmym �_ C d .�y m�0❑o��0,6333� c m m > ' >'QQ �m Ec°ivo°:mmE�ayiNmm `� O U j U YO O O L C m (o O K �`o'`cm�2 =:2 EEE�$'�w (� O m C O O L >> Z m 0 0 0 m U 0 0 k w !2 It Q gy�m++ m .O V LLN� U O m QN J J(n U(L fO CO �:: UQUiD 'LL D_0_Qmo_OLLin (n (n (:)tn (_lF W N O N MIAMF!'�AdE Memorandum � Date: April 1, 2013 To: Incorporation and Annexatio orce M rs From: Carlos A. Gimenez Mayor Subject: Municipal incorporations and Annexations Congratulations on your appointment to the Miami -Dade County Board of County Commissioner's (Board's) Incorporation and Annexation Task Force (Task Force). As you know, this is a difficult issue causing much debate over the years. There have been many reports, committees and proposed legislation on this issue. A majority of these reports are available at the Miami -Dade webpage for your reference at hftr)://www.miamidade.go managementandbudget/inc- reports.asp. Per Resolution R- 983 -12, approved by the Board on November 20, 2012, you have been tasked with reviewing pending incorporation proposals and making recommendations to the Board of how to address the remaining Unincorporated Municipal Service Area (UMSA). There are many UMSA residents that would prefer a more local -type government, while others are content with remaining in UMSA. In order to protect all the residents of UMSA, a comprehensive plan should be developed so as to avoid creating enclaves that are unable to support basic municipal services. This plan must include input from all stakeholders, groups on both sides of the incorporation Issue and all the municipalities in the County. The plan should consider the needs of the existing municipalities in the County, and annexation to these cities where and when it is feasible. Depending on the area considering incorporation, the cost of basic services may require a newly formed municipality to raise their millage rate, while some new municipalities may raise their millage to provide additional services the residents request. For your. consideration, I have outlined below some general recommendations for the Task Force to consider during its discussion of incorporation and annexation issues. General Recommendations Urban Development Boundary Annexations and Incorporations should remain within the Urban Development Boundary (UDB). Florida State Statutes require that all annexations be used for urban purposes. Land use within the UDB provides for greater density than outside the UDB. Additionally, a considerable amount of the area outside the UDB is environmentally sensitive, housing natural resources that benefit the County as a whole and need to be protected. The Board should retain jurisdiction outside the UDB. If UMSA no longer exists within the UDB, and the UDB is adjusted, the municipality adjacent to that area should include it within their respective boundaries. Total Incorporation of UMSA Should the Task Force recommend to the Board that the total incorporation of UMSA Is a viable solution, a referendum should be held asking the electorate if UMSA should incorporate. A plan should be developed to deal with the UMSA areas through annexation by existing municipalities and the creation of new cities. Incorporation and Annexation Task Force Members Page 2 As noted in my November 14, 2012 report to the Board (attached), -as large areas begin to incorporate, the services provided to UMSA will also need to adjust. The cost to provide services to the remaining UMSA may increase, as there may be less economies of scale of which to take advantage. New municipalities are currently required to continue to use the MiamVDade Police Department (MDPD) for their first three years, after which they may create their own department. Should the municipalities transition to their own departments, MDPD will need to adjust the number of officers as there is less service area and less revenue. The current structure of MDPD would be reorganized to exclusively provide countywide specialized police services to contract municipalities and sheriff services for the entire County. Parks, Recreation and Open Spaces (PROS) will only support regional parks, as all local parks will be transferred to new municipalities. The building and permitting section of the Regulatory and Economic Resources Department will no longer exist as all building and permitting functions will be the responsibility of the new municipality. While new municipalities are required to remain with Public Works and Waste Management for the disposal of waste, all public works type functions for local roads will be turned over to the new municipality. There are also other services that are provided by departments that will cease. Should the Task Force recommend to continue with the current process for the incorporation and annexation of UMSA, at some point in time it will no longer be feasible to serve UMSA.- It is difficult to say with certainty when there will become a point when this may occur. It will depend upon the areas that incorporate, the timing of these incorporations and/or annexations and what funds remain to serve the remaining area. Annexation Recommendations Petition Requirement The County Code requires that annexations initiated by a municipality obtain a petition of 25 percent of residents in the annexing area.- Howover, last November, voters approved a change to the County Charter that lowered the requirement to 20 percent petition. The annexation petition requirement should be lowered to 20 percent to mirror the *County Charter change approved by the voters. Planning Advisory Board The County Code requires that the Manning Advisory Board (PAB) review the annexation request and make a recommendation to the Board. The County Code also requires that prior to the PAB's recommendation, a committee of the PAB review the application and make a recommendation to the PAB. To streamline the process, this step should be excluded from the County Code and just require that the PAB consider the application and make a recommendation to the Board. Boundaries The County Code does not require annexing municipalities to request boundaries that are logical or contiguous. The Task Force should consider criteria for boundaries that are contiguous, logical and compact. This will ensure that remaining UMSA areas will be provided efficient and effective services. Exceptions for annexations where there is no contiguity or natural boundaries can be addressed on a case by case basis. Utility Taxes Currently the County Code requires that the County retain utility taxes for any annexed area. This policy should be changed to allow annexing municipalities to receive the revenue; however, any outstanding debt secured by these revenues must be retired first. Incorporation and Annexation Task Force Members Page 3 Franchise Fees The County Code requires that franchise fees be retained by the County for any annexed area. The County's franchise agreement with Florida Power and Light Company requires that the unincorporated area at the time of the agreement in 1989 remain within the franchise area for the life of the 30 year agreement. Cities incorporated subsequent to that date have entered into an interiocal agreement with the County for the distribution of these revenues. Annexing municipalities should receive the revenue attributable to the annexed area in the same manner that the newly incorporated. areas receive this revenue. Mitigation The County Code requires a municipality annexing a non - revenue neutral area to make a mitigation payment. This should be eliminated. As UMSA areas are annexed, the service levels within the remaining UMSA will need to be adjusted to account for the loss in revenue. As noted earlier, at some point in time it will not be economically feasible to preserve any unincorporated area. Elections The County Code fdquires4 at annexations be put to a vote of the electorate if,there are more thart250 resident electors or °the %yea= is developed with more than 50 percent residential.- The County Code _ - :makes'W, provisldA fir = annexaiion'of an area that commercial. One of: the iss4es tki�t"the- PAB.... ,has struggled ►ttl k tt► oor31mercial properties owner&bave no say if their property. beylg vexed.. Florida statutes providos that the annexation of commercial areas without, electors Jre— the annexing muniolpaiity to obtain consent from 50 percent of the property owners In the'alinexation area if more than 70 peveani of the area is owned by individuals, corporations or.lega l,ent4i t are zott registered electors. T hers should be a requirement that municipalities annrg- TrtriteTCtsfi�fe obtain a petition frow F,0 percent of the property owners in these circumstances-- Petition Re' i wfieu Currently, the County Code requires that incorporation efforts obtain a petition of 25' percent of the proposed incorporation area residents or a Municipal Advisory Committee be formed. , Recer ��wters approved = a change to =the '•County Charter that requires a petition of 20 percent for incorporation -- proposals: The tdunty''Code`shouid be revised to mirror the County Charter._ Additionally, the petition circulation period should be revised from the current 90 days to the County Charter. approved 100 days. Commission Sponsorship The Code requires that incorporation efforts be sponsored by the district commissioner whose district composes a majority of the proposed area. Reference to this should be removed,. allowing the Board to make decisions on all incorporation proposals. Planning Advisory Board The Code requires that the PAB review incorporation proposals and make a recommendation to the Board. The Code also requires that prior to the PAB, a committee of the PAB review the effort and make a recommendation to the PAB. To streamline the process, this step should be excluded from the Code and just require that the PAB consider the incorporation and make a recommendation to the Board. . V- Incorporation and Annexation Task Force Members Page 4 Specialized Police Services The County Code requires that municipalities pay for specialized police services they receive. While this practice was phased out, it remains in the County Code. The Code should be amended to remove this, as all specialized police services are maintained through the Countywide budget. Mitigation The County Code requires that any incorporation that .is not revenue neutral, make a mitigation payment. Municipalities making mitigation payments were phased out. This section of the Code should be eliminated. Whenever possible, incorporation efforts should try to be revenue neutral. As UMSA becomes smaller, there will be issues with the provision of services. It may cost remaining areas more for the same service received today. There will be less revenue available to pay for services which may require an adjustment in the service level. Conclusion I believe that allowing incorporations to continue without a well thought out and comprehensive plan is not in the best interest of the residents we serve. Furthermore, this issue should .be brought to voters at the next general election so that the residents of UMSA, who will be most impkted.by�hisaplic�rr�nill have the opportunity to exercise their right to self - determination. :r : _:- " If you have' any questions or concerns,' please feel free to contact Jorge Mernanc, ^J� Incorporatioh. and Annekatior Co6rdinator,�at305- 375 -1543. ra1!ty t0 0'w; _ . Attach*dht _ _, = v- - r } _ .,,ens " c: Honorable Chairwoman Rebeca Sosa and Members, Board of County Commissioners Robert A. Cuevas, Jr., County Attorney Office of the Mayor Senior Staff Department Directors Jorge M. Fernandez, Jr. Incorporation and Annexation Coordinator, Office of Managerriei Budget Charles Anderson, Commission Auditor Mayoro5313