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05-07-2013City Commission CityManaper Susan Gottlieb, Mayor The City ®f Eric M. Soroka, ICMA -CM A,�Teii f ur� Ciresa Cohen Teresa M. Soroka, MMC MEnbar Teri Holzberg Billy Joel (;t Attorney Michael Stem Weiss Scrota Helfnian Howard Weinberg Pastoriza Cole & Boniske Luz Urbaez Weinberg MAY 19 2013 6 PM Government Center 19200 West Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER\ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AGENDA: Request for Deletions/Emergency Additions 4. SPECIAL PRESENTATIONS: Employee Service Awards 5. CONSENT AGENDA: Matters included under the Consent Agenda are self - explanatory and are not expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of the Commission, that item must be removed from the Consent Agenda and considered separately. A. APPROVAL OF MINUTES: April 2, 2013 Commission Meeting April 18, 2013 Special Meeting B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT FOR BID NO. 13- 04- 05 -02, BISCAYNE BOULEVARD STREET LIGHTING PHASE III, TO HORSEPOWER ELECTRIC AT THE BID PRICE OF $489,489; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MAY 7, 2013 MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT DATED FEBRUARY 8, 2008 BY AND BETWEEN THE CITY OF AVENTURA AND AMERICAN TRAFFIC SOLUTIONS, INC.; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT FOR BID NO. 13- 04- 22 -02, COUNTRY CLUB DRIVE MILLING AND RESURFACING INSIDE HALF OF RIGHT -OF -WAY, TO GENERAL ASPHALT COMPANY, INC. AT THE BID PRICE OF $598,344; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. F. MOTION TO APPROVE APPROPRIATION OF FUNDS IN THE AMOUNT OF $1,000 FROM THE CITY'S GENERAL FUND FOR THE 2013 ANNUAL SCHOLARSHIP AWARD TO THE ELIGIBLE DR. MICHAEL KROP SENIOR HIGH SCHOOL STUDENT IN ACCORDANCE WITH RESOLUTION 2012 -12 6. ZONING HEARINGS: QUASI - JUDICIAL PUBLIC HEARINGS — Please be advised that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these items, please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross - examination. If you refuse either to be cross - examined or to be sworn, your testimony will be given its due weight. The general public will not be permitted to cross - examine witnesses, but the public may request the Commission to ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further details of the quasi-judicial procedures may be obtained from the Clerk. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA GRANTING CONDITIONAL USE APPROVAL TO ALLOW AN ABOVE GROUND EMERGENCY FUEL STORAGE TANK TO SERVICE AN EMERGENCY GENERATOR FOR THE 2 MAY 7, 2013 AT &T ROOFTOP CELLULAR EQUIPMENT AT 2999 NE 191 STREET, CITY OF AVENTURA, IN THE TC1 (TOWN CENTER) DISTRICT; PROVIDING FOR AN EFFECTIVE DATE. 7. ORDINANCES: FIRST READING— PUBLIC INPUT: None. 8. ORDINANCES — SECOND READING — PUBLIC HEARING: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2013/14 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 9. RESOLUTIONS — PUBLIC HEARING: None. 10. REPORTS 11. PUBLIC COMMENTS 12. OTHER BUSINESS: None. 13. ADJOURNMENT FUTURE MEETINGS COMMISSION WORKSHOP MAY 16, 2013 9AM EXEC. CONFERENCE ROOM COMMISSION MEETING JUNE 4, 2013 6 PM COMMISSION CHAMBER This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305 -466 -8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305 -466 -8901. 3 MINUTES CITY COMMISSION MEETING APRIL 2, 2013 6 PM Aventura Government Center 19200 W. Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan Gottlieb at 6 p.m. Present were Commissioners Enbar Cohen, Teri Holzberg, Billy Joel, Michael Stern, Howard Weinberg, Vice Mayor Luz Urbaez Weinberg, Mayor Susan Gottlieb, City Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney David Wolpin. As a quorum was determined to be present, the meeting commenced. 2. PLEDGE OF ALLEGIANCE: Led by Anton, Adam and Ariel Weinberg, children of Commissioner Howard Weinberg. 3. AGENDA: REQUESTS FOR DELETIONS /EMERGENCY ADDITIONS: None. 4. ELECTION OF VICE MAYOR: After motion offered by Commissioner Holzberg, seconded by Vice Mayor Luz Weinberg and unanimously passed, Commissioner Stern was elected Vice Mayor for the next six -month period. 5. SPECIAL PRESENTATIONS: Certificates of Appreciation for fifteen years of service to the City was presented by Mr. Soroka to Police Officer James Hayton and Code Enforcement Officer Barry Glading. In addition, Certificates of Appreciation for service on the Community Services Advisory Board were presented to Julie Israel and Jacqueline Levy -Hara. 6. CONSENT AGENDA: A motion to approve the Consent Agenda was offered by Commissioner Joel, seconded by Commissioner Cohen, passed unanimously and the following action was taken: A. The following minutes were approved: March 5, 2013 Commission Meeting March 21, 2013 Special Meeting March 21, 2013 Commission Workshop Meeting B. The following motion was approved: MOTION AUTHORIZING THE APPROPRIATION OF UP TO $36,000 FOR THE POLICE BOAT DOCK AND RELATED EQUIPMENT FROM THE POLICE FORFEITURE FUNDS IN ACCORDANCE WITH THE CITY MANAGER'S MEMORANDUM C. Resolution No. 2013 -15 was adopted as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. D. Resolution No. 2013 -16 was adopted as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER ON BEHALF OF THE CITY TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED MUTUAL AID AGREEMENT BETWEEN THE CITY OF AVENTURA AND THE CITY OF NORTH BAY VILLAGE FOR LAW ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. 7. ZONING HEARINGS: QUASI - JUDICIAL PUBLIC HEARINGS — Please be advised that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these items, please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross - examination. If you refuse either to be cross - examined or to be sworn, your testimony will be given its due weight. The general public will not be permitted to cross - examine witnesses, but the public may request the Commission to ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further details of the quasi - judicial procedures may be obtained from the Clerk. None. 8. ORDINANCES: FIRST READING /PUBLIC HEARING: None. 9. ORDINANCES: SECOND READING /PUBLIC HEARING: A. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2011 -08 WHICH ORDINANCE ADOPTED A BUDGET FOR THE 201212013 FISCAL YEAR BY REVISING THE 2012/2013 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; ESTABLISHING THE COMMITTED FUND BALANCE FOR HURRICANE /EMERGENCY AND DISASTER RECOVERY OPERATING RESERVES; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Luz Weinberg and seconded by Commissioner Joel. Mayor Gottlieb opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously by roll call vote and Ordinance No. 2013 -04 was enacted. 10. RESOLUTIONS — PUBLIC HEARING: None. 11. REPORTS: As presented. 12. PUBLIC COMMENTS: None. 13.OTHER BUSINESS: None. 14.ADJOURNMENT: There being no further business to come before the Commission at this time, after motion made, seconded and unanimously passed, the meeting adjourned at 6:14 p.m. Teresa M. Soroka, MMC, City Clerk Approved by the Commission on Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 3 lime MINUTES CITY COMMISSION MEETING APRIL 18, 2013 9 AM Aventura Government Center 19200 W. Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan Gottlieb at 9 a.m. Present were Commissioners Enbar Cohen, Teri Holzberg, Billy Joel, Howard Weinberg, Luz Urbaez Weinberg, Vice Mayor Michael Stern, Mayor Susan Gottlieb, City Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney David Wolpin. As a quorum was determined to be present, the meeting commenced. 2. PRESENTATIONS: A. NORTHEAST BRANCH COUNTY LIBRARY UPDATE: Representatives of the County, including Lisa Martinez, Miriam Singer and Raymond Santiago, addressed the Commission and provided an update status of this project, scheduled for completion in late 2013 /early 2014. B. LEHMAN CAUSEWAY BIKEPATH UPDATE: Chris Tavella, Florida Department of Transportation (FDOT) Engineer and Danny Iglesias, FDOT Project Manager, addressed the Commission and reviewed the pilot project for the bikepaths on the Lehman Causeway. 3. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE SCHOOL BOARD OF DIRECTORS: A. RESOLUTION: Mr. Wolpin read the following resolution by title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO THAT CERTAIN ADMINISTRATIVE AND EDUCATIONAL SERVICES AGREEMENT BETWEEN CHARTER SCHOOLS USA, INC., CHARTER SCHOOLS USA AT AVENTURA, L.C. AND THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Luz Weinberg, and seconded by Commissioner Joel. Mr. Soroka discussed the highlights of the Agreement. The motion passed unanimously by roll call vote and Resolution No. 2013 -17 was adopted. B. ORDINANCE — FIRST READING — PUBLIC INPUT: Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2013/14 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Vice Mayor Stern and seconded by Commissioner Luz Weinberg. Mr. Soroka and Principal Julie Alm addressed the Commission. Mayor Gottlieb opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously by roll call vote. 4. MOTION TO APPROVE CITY MANAGER'S PERFORMANCE EVALUATION AS OUTLINED ON EXHIBIT "A ": A motion to approve the City Manager's Performance Evaluation was offered by Commissioner Joel, seconded by Commissioner Luz Weinberg and unanimously passed. Mrs. Soroka advised the Commission of the upcoming County Special Election on May 14, 2013 and the City's efforts to notify residents of the election and the changes in location for early voting and voting day location for Precincts 103 and 109. 5. ADJOURNMENT: There being no further business to come before the Commission at this time, after motion made, seconded and unanimously passed, the meeting adjourned at 10:20 a.m. Teresa M. Soroka, MMC, City Clerk Approved by the Commission on Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. K CITY OF AVENTURA OFFICE OF THE CITY MANAGER SUBJECT: Bid No: 13- 04 -05 -02 — Biscayne Boulevard Street Lighting Phase III May 7, 2013 City Commission Meeting Agenda Item _5 Recommendation It is recommended that the City Commission adopt the attached Resolution awarding Bid No. 13- 04- 05 -02, Biscayne Boulevard Street Lighting Phase III to the lowest responsible and responsive bidder, Horsepower Electric for the price of $489,489. This project is included in the budget and will be funded by Budget Line Item Numbers 001- 8050- 541 -6307 and 120- 5001 - 541 -6307. Background In accordance with the City's Purchasing Ordinance, bids for this project were solicited, advertised, and opened on April 5, 2013. The City received the following four (4) base bids for this project: Horsepower Electric Under Power Corporation R & D Electric, Inc. Enterprise Electric, Inc. $489,489.00 $509,135.00 $614,527.10 $663,470.00 This bid price allows for purchase and installation of decorative street lighting on the east side of Biscayne Boulevard from the Loehmann's Plaza main entrance south to NE 182nd Street. If you have any questions or need any additional information, please feel free to contact me. MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM, City nag r BY: Antonio F. Tomei, Capital Project Ma ager DATE: April 15, 2013 SUBJECT: Bid No: 13- 04 -05 -02 — Biscayne Boulevard Street Lighting Phase III May 7, 2013 City Commission Meeting Agenda Item _5 Recommendation It is recommended that the City Commission adopt the attached Resolution awarding Bid No. 13- 04- 05 -02, Biscayne Boulevard Street Lighting Phase III to the lowest responsible and responsive bidder, Horsepower Electric for the price of $489,489. This project is included in the budget and will be funded by Budget Line Item Numbers 001- 8050- 541 -6307 and 120- 5001 - 541 -6307. Background In accordance with the City's Purchasing Ordinance, bids for this project were solicited, advertised, and opened on April 5, 2013. The City received the following four (4) base bids for this project: Horsepower Electric Under Power Corporation R & D Electric, Inc. Enterprise Electric, Inc. $489,489.00 $509,135.00 $614,527.10 $663,470.00 This bid price allows for purchase and installation of decorative street lighting on the east side of Biscayne Boulevard from the Loehmann's Plaza main entrance south to NE 182nd Street. If you have any questions or need any additional information, please feel free to contact me. RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT FOR BID NO. 13- 04- 05 -02, BISCAYNE BOULEVARD STREET LIGHTING PHASE III, TO HORSEPOWER ELECTRIC AT THE BID PRICE OF $489,489; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has, pursuant to the various laws of the State of Florida and the Code of the City of Aventura, properly solicited and accordingly accepted bids for BID NO. 13- 04- 05 -02, Biscayne Boulevard Street Lighting Phase III; and WHEREAS, sealed bids have been submitted to and received by the City pursuant to the City's Invitation to Bid /Notice to Bidders, specifications, proposals, and requirements for the project/work as cited above; and WHEREAS, staff has determined that Horsepower Electric has submitted the lowest responsible and responsive bid for said project/work; and WHEREAS, the City Commission, upon the recommendation of the City Manager, is therefore desirous of awarding said bid /contract to said lowest responsible and responsive bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1: That bid /contract for BID NO. 13- 04- 05 -02, Biscayne Boulevard Street Lighting Phase III, is hereby awarded to Horsepower Electric in the amount of $489,489. Resolution No. 2013 - Page 2 Section 2: That the City Manager is hereby authorized to execute, on behalf of the City, a contract by and between the parties embodying the terms, conditions, and specifications as set forth in the subject Invitation to Bid /Notice to Bidders, bid specifications, bid proposal and bid requirements, or if a City prepared contract was part of said bid proposal, said parties shall execute said prepared contract on behalf of the City. Section 3: That the City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution in awarding this bid /contract. Section 4: That the funds to be allocated and appropriated pursuant hereto and for the purpose of carrying out the tenets of this Resolution shall be from Budget Line Item Number 001 - 8050 - 541 -6307 and 120 - 5001 - 541 -6307. Section 5: This Resolution shall be effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 3 PASSED AND ADOPTED this 7t" day of May, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY MEMORANDUM CRAVEN THOMPSON AND ASSOCIATES, INC. Date: April 15, 2013 To: Tony Tomei, City of Aventura — Capital Projects Manager From: Adolfo A. Gonzalez, PE, LEED AP, Consulting Engineer: Reference: Biscayne Boulevard Street Lighting Phase III Bid Package Review — Bid Number 13- 04 -05 -2 At your request, we have reviewed the bid results for the above referenced project A total of four bids were received. Please see below regarding a summary of the base and additive bids and the enclosed bid tabulation for a detailed accounting of each bid. Bidder Total Base Bid Total Additive Bid Enterprise Electrical Contracting, Inc. $663,470.00 $763,970.27 Horsepower Electric, Inc. $489,489.00 $561,561.00 R &D Electric, Inc. $614,527.10 $706,269.10 Under Power Corp. $509,135.00 $578,319.60 Horsepower Electric, Inc. is the apparent low bidder for the Base Bid, the Additive Bid, and the sum of the Base Bid plus Additive Bid. Additionally, each bidder's unit prices for the Lighting items were the same in the Base and Additive Bids. The only difference was in the bidder's General Conditions, Mobilization, and Maintenance of Traffic lump sum prices. In each case, the lump sum prices in the Additive Bid were higher than the comparable prices in the Base Bid. Based on our review of the bids and previous experience, it is my professional opinion that Horsepower Electric, Inc. is qualified to perform the work under this contract and has successfully performed similar types of roadway work for government agencies in the past. Therefore, I am recommending the award of the contract for this project to Horsepower Electric, Inc. as the lowest responsive, responsible bidder. We will defer to the City with respect to which bid combination is to be selected. If you have any questions or require any additional information, please call. Enclosure: Bid Tabulation SECTION 00410 BID FORM THIS BID IS SUBMITTED TO: City of Aventura 19200 West Country Club Drive Aventura, Florida 33180 BID FOR: Biscayne Boulevard Street Lighting Phase III BID No: 13- 04 -05 -2 The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Aventura in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to BIDDER'S, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening. BIDDER agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of City's Notice of Award. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that (a) BIDDER has examined copies of all the Bidding Documents and of the following Addenda (receipt of all which is hereby acknowledged.) Addendum No. 1 Dated: 4/2/2013 Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: (b) BIDDER has familiarized themselves with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. (c) BIDDER has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. (d) BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies (in addition to or to supplement those referred to in (c) above) which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance, or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports or similar information Biscayne Boulevard Street Lighting Phase III City of Aventura Bid No. 13- 04 -05 -2 CTA Project No. 01- 0103.164 00410- 1 or data are or will be required by BIDDER for such purposes. (e) BIDDER has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities are or will be required by BIDDER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents. (f) BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents. (g) BIDDER has given Consultant written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by Consultant is acceptable to BIDDER. (h) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over the City. 2. BIDDER understands and agrees that the Contract Price is lump sum to furnish and install all of the Work complete in place. The Schedule of Values is provided for the purpose of Bid Evaluation and when initiated by the City, the pricing of change orders. Contractor's price will not be adjusted to reflect any deviation from the Schedule Of Values, except to the extent that the City changes the scope of Project after the Contract Date, As such the Contractor shall furnish all labor, materials, equipment, tools superintendence and services necessary to provide a complete in place Project for the Bid Price of: dv,sZ �,�NDD ��9���- nlrnit✓ rvS�.J� roc,L Ay- ,gb/LED Et G W-q— AIINti dollars and ZE,P-0 3 cents LUMP SUM (Written Total Bid Price - From Schedule Of Values) BIDDER agrees that the work will be complete in full within 120 calendar days from the date stipulated in the Notice to Proceed. If Bid Alternates are awarded, then the completion time for the work covered under the Bid Alternates will be agreed to prior to the issuance of the Notice to Proceed. Biscayne Boulevard Street Lighting Phase III City of Aventura Bid No. 13- 04 -05 -2 CTA Project No. 01- 0103.164 00410-2 3. Communications concerning this Bid shall be addressed to: BIDDER: Horsepower Electric Inc. Address: 8105 W 20 Avenue Hialeah FL 33014 Telephone 305- 819 -4060 Facsimile Number 305 - 819 -4222 Attention: Mr. Michael Martinez 4. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract documents have the meanings assigned to them in the General Conditions. SUBMITTED THIS DAY April 5 , 20 13 Biscayne Boulevard Street Lighting Phase III City of Aventura Bid No. 13- 04 -05 -2 CTA Project No. 01- 0103.164 00410-3 SECTION 00410 SCHEDULE OF VALUES FOR LUMP SUM CONTRACT GENERAL REQUIREMENTS Item Quantity Description Unit Unit Price Extended Cost BASE BID The base bid includes the removal of existing light poles and installation of new light poles from NE 182nd Street to north of NE 188th Street. GENERAL 1 1 GENERAL CONDITIONS LS $ I �/ hoc $ 2 1 MOBILIZATION LS $ �, (SEE NOTE 4) 3 1 MAINTENANCE OF TRAFFIC LS $ 4 1 ALLOWANCE FOR CITY OF AL $20,000.00 $20,000.00 AVENTURA POLICE DEPARTMENT PRESENCE ($40/HR) LIGHTING 715 -14 -12 20 PULL BOX (ROADSIDE) (28" X 18" X 12 ") (F &I) 715 -11 -119 20 LIGHT POLE COMPLETE (WITH TWO FIXTURES) (F &I) 715 -1 -13 6800 CONDUCTOR #2 (F &I) SUB -TOTAL GENERAL EA $ /, C CC.'' c•3 c EA $ /.5�7C& `` $ LF $ �, j $ l C' I Z �� - Biscayne Boulevard Street Lighting Phase III City of Aventura Bid No. 13- 04 -05 -2 CTA Project No. 01- 0103.164 Addendum No. 1 4/2/13 00410 -4 715 -1 -13 5900 CONDUCTOR 44 (F &I) LF $ 1 $ — c, 7, 3 7�7 715 -2 -25 550 CONDUIT 2" HDPE LF $ �7 y $ j 2 61 (DIRECTIONAL BORED)(F &I) 715 -500 -1 40 POLE CABLE DISTRIBUTION EA $ %� �� $ ..rj �7 6160 SYSTEM (CONVENT IONAL)(F &1) 715 -550 -000 16 EXISTING LIGHT POLE TO BE EA $ 2' REMOVED COMPLETE 715 -7 -21 1 MODIFY EXISTING SERVICE LS $� r�;�,�,`� $ POINT, COMPLETE 13 1 PURCHASE LIGHT POLE EA $ c> COMPLETE (WITH TWO FIXTURES) AND DELIVER TO CITY OF AVENTURA SUB -TOTAL $ LIGHTING TOTAL VALUE OF BASE BID (SEE NOTE 1 FOLLOWING ADDITIVE BID SCHEDULE) RECAP OF GENERAL ITEMS FOR BASE BID: General Conditions Lump Sum Price as a percentage of Sub -Total Lighting Price = Mobilization Lump Sum Price as a percentage of Sub -Total Lighting Price = Maintenance of Traffic Lump Sum Price as a percentage of Sub -Total Lighting Price = Biscayne Boulevard Street Lighting Phase III City of Aventura Bid No. 13- 04 -05 -2 CTA Project No. 01- 0103.164 Addendum No. 1 4/2/13 00410 -4a ttk _27-3% 2- °r° CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM, Cit anz ger DATE: April 15, 2013 SUBJECT: Resolution Declaring Equipment Surplus May 7, 2013 Commission Meeting Agenda Item SC RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution declaring certain equipment as surplus to the needs of the City. BACKGROUND Section 2 -258 of the City Code of Ordinances provides that any property owned by the City which has become obsolete or which has outlived its usefulness may be disposed of in accordance with procedures established by the City Manager, so long as the property has been declared surplus by a resolution of the City Commission. If you have any questions, please feel free to contact me. EMS /act Attachment RESOLUTION NO. 2013 -_ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager desires to declare certain property as surplus to the needs of the City; and WHEREAS, Ordinance No. 2000 -09 provides that all City -owned property that has been declared surplus cannot be disposed of prior to the preparation and formal approval of a resolution by the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Recitals Adopted. The above recitals are hereby confirmed and adopted herein. Section 2. The property listed on Exhibit "A" has been declared surplus and is hereby approved for disposal. Section 3. The City Manager is authorized to dispose of the property listed on Exhibit "A" through a public auction, sale, trade -in, transfer to other governmental agency or, if of no value, discarded. Section 4. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 5. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 2 PASSED AND ADOPTED this 7th day of May, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF AVENTURA DEPARTMENT "VE MEMORANDUM TO: Eric M. FROM: 7STfeven Steinberg, Ghief oflPolice DATE: 10 April 2013 SUBJECT: Surplus Property I would like to have the below listed items, owned by the City of Aventura, declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection 5, Page 1, as these items have become inadequate for public purposes: Request that the attached list of radios be surplused at the next Commission meeting. If approved, these radios will be turned over to Miami -Dade County as a swap for new radios that are P25 compliant. This is a result of the nationwide radio rebanding 800 MHz expansion for law enforcement. CITY OF "ENTURA POLICE DEPARTMENT MEMORANDUM TO: Commander Fogelgren FROM: Captain Labombarda SUBJECT: Surplus Radio Inventory Date: April 9, 2013 Commander, Requesting the attached list of radios be reclassified to surplus property in preparation for the upcoming radio swap with Miami Dade County. APD # Serial # Radio Type 90 9591422 Jaguar 91 9590034 Jaguar 92 9592497 Jaguar 93 9591195 Jaguar 94 9591592 Jaguar 95 9591368 Jaguar 96 9592494 Jaguar 97 9593451 Jaguar 98 9592206 Jaguar 99 9593185 Jaguar 100 9594328 Jaguar 101 9591709 Jaguar 102 9591155 Jaguar 103 9594485 Jaguar 104 9592830 Jaguar 105 9590638 Jaguar 106 9594378 Jaguar 107 9593705 Jaguar 108 9590417 Jaguar 109 9592518 Jaguar 110 9592263 Jaguar 117 9596232 Jaguar 231 9591294 Jaguar 1 9331801 MRK 2 9331816 MRK 3 9331812 MRK 4 9328527 MRK 5 9328528 MRK 6 9328529 MRK 7 9328530 MRK 8 9328531 MRK 9 9328532 MRK 10 9328533 MRK 11 9328534 MRK 12 9328535 MRK 13 9328536 MRK 14 9328557 MRK 15 9328558 MRK 17 9328560 MRK 18 9328561 MRK 201 9328563 MRK 21 9328564 MRK 22 9328565 MRK 23 9328566 MRK 25 9328610 MRK 26 9328616 MRK 27 9328667 MRK j 28 9328668 MRK 29 9328669 MRK 30 9328670 MRK 31 9328671 MRK 32 9328672 MRK 33 9328673 MRK 34 9328674 MRK 35 9328675 MRK 36 9328676 MRK 37 9331797 MRK 38 9331798 MRK 39 9331799 MRK 40 9331800 MRK 41 9331807 MRK 42 9331808 MRK 43 9331809 MRK 44 9331810 MRK 451 9331811 MRK 46 9331813 MRK j 47 9331814 MRK 48 9331815A MRK 49 9331835 MRK 50 9331836 MRK 51 272111 MRK 52 272112 MRK 53 272113 MRK 54 272114 MRK 55 272115 MRK 56 272116 MRK 57 272117 MRK 58 272118 MRK 591 272119 1 MRK 61 272090 MRK 62 272088 MRK 65 309636 MRK 66 309637 MRK 67 309638 MRK 69 309640 MRK 70 309641 MRK 71 309642 MRK 72 455266 MRK 73 455300 MRK 74 455341 MRK 75 455361 MRK 76 455381 MRK 77 455387 MRK 121 9314464 MRK 122 9328620 MRK 123 9314293 MRK 125 9266577 MRK 126 9312403 MRK 127 9312296 MRK 128 9312512 MRK 111 9789064 LPE 112 9788622 LPE 113 9788907 LPE 114 9788574 LPE 115 9788927 LPE 116 9788920 LPE 119 9790619 LPE 120 9790589 LPE 188 9790572 LPE 118 9788607 LPE M4 1648227 Orion M12 1648215 Orion M31 1689409 Orion M18 1648223 Orion M25 1648224 Orion M21 1648221 Orion M20 1648228 Orion M16 1648216 Orion M1 1648207 Orion M19 1648230 Orion M14 1648217 Orion M32 1689412 Orion M33 1689414 Orion M34 1689411 Orion M35 1689410 Orion M36 1689413 Orion M67 1689408 Orion M15 1648211 Orion M9 1648210 Orion M30 1648132 Orion M78 1628116 Orion M7 1848220 Orion M24 1648226 Orion M17 1648222 Orion M13 1648219 Orion M22 1648225 Orion M2 1648214 Orion M23 1848212 Orion M8 1648218 Orion Mil 1648229 Orion M28 1648131 Orion MC2 1628122 Orion MC3 1628119 Orion M29 1648134 Orion M3 1648206 Orion M10 1648213 Orion M5 1648209 Orion MCl 1628126 Orion M27 1648133 Orion M6 1648208 Orion M52 1270053 Orion M53 3140001 Orion M48 455410 Orion M51 455164 Orion M50 455163 Orion M49 445162 Orion M54 1648267 Orion M64 1794111 Orion M57 1793479 Orion M65 1793476 Orion M59 1793473 Orion M61 1793472 Orion M56 1793481 Orion M62 1793477 Orion M60 1793482 Orion M58 1793474 Orion M55 1793478 Orion M63 1794111 Orion M41 1747156 Orion M79 1747484 Orion M44 1747153 Orion M45 1747158 Orion M43 1747154 Orion M42 1747157 Orion M40 1747155 Orion M47 1747159 Orion M69 1794176 Orion M68 1793480 Orion M70 1648296 Orion M71 1808255 Orion M72 1808259 Orion M73 1507190 Orion M74 1808260 Orion M75 1808256 Orion M76 1808261 Orion M77 1808257 Orion M80 1502446 Orion M81 1505968 Orion M82 1506049 Orion M83 1505853 Orion M84 1538110 Orion M85 1649286 Orion M86 1506058 Orion M87 1505348 Orion M88 1506045 Orion M89 1649285 Orion M90 1538140 Orion M91 1505789 Orion M92 1505746 Orion M93 1538128 Orion M94 1538131 Orion M95 1505839 Orion M96 1793475 Orion 20108002 Orion M99 60030061 Orion 60030062 Orion 1511020 Orion 60030060 Orion 1794112 Orion 1794113 Orion M100 33505351 Orion M101 33505354 Orion M102 33505355 Orion M103 33505352 Orion M104 33505353 Orion M105 33505358 Orion M106 33505356 Orion M107 33505357 Orion CITY OF "ENTURA INFORMATION TECHNOLOGY DEPARTMENT TO: Eric M. Soroka, City FROM: Karen J. Lanke, Ifrforri\ation [technology Director DATE: April 25, 2013 N�lj SUBJECT: Surplus Computer Equipment I am requesting that the computer equipment listed on the attached spreadsheet be declared surplus property as the equipment no longer meets the needs of the City. Please let me know if you have any questions regarding this request. Attachment City of Aventura Computer Equipment Inventory Exhibit A Asset Tag Brand Model MY Serial Number Type Nikon Coolpix 430D 1 311977 Camera Dell Optiptex 755 1 74FNGH1 Deskto Dell Opliplex 755 1 D4FNGH1 Desktop Dell Opliplex 760 1 4TH5WK1 Desktop Dell Optiplex 760 1 52S4WK1 Desktop Dell Opfiplex760 1 5TH5WK1 Desktop Dell Opfiplex 760 1 6TH5WK1 Desktop Dell Optiplex 760 1 CTH5WK1 Desktop Dell Opfiplex 780 1 3T7KKN1 DesklbP Dell x GX620 1 3ZHKBWI Desktop Dell Opliplex GX620 1 8MK81 Desktop 2735 Dell OpWm GX620 1 GWFHIBI Desktop Dell Latitude E6400 1 G1 L6WK1 Laptop Deli 1704FPTt 1 CN -0Y4299- 716185CK -CQHE Monitor Motorola Q 1 SJUG1134JM T1 206DT1 4C Phone Motorola Q 1 SJUG1134JM T1 226ETI KZ Phone Motorola Q 1 SJUGI134JM T1 226ET1 KZ Phone Motorola Q 1 SJUG1134JM TI 2461T1 00 Phone Motorola Q 1 SJUG1134JM T1 2564T1 7L Phone Motorola Q 1 SJUG1134JM T7 2762T1 20 Phone Motorola Q 1 SJUG1134JP T1 196AT1 44 Phone Motorola Q 1 SJUG1134JP TI 236FT1 K2 Phone Motorola Q9c 1 SJUG2549BD SG 247001 RR Phone Motorola Q9c 1 SJUG2715AB SG 017514 ZJ Phone Motorola Q9c 1 SJUG3845AB SG 2561302 99 Phone Motorda Q9c 1 SJUG3845AB SG 258F02 E4 Phone Motorola . Q9C 1 SJUG4374AA T7 3485TI C2N Phone Motorola Q9C 1 SJUCM74MTl3485T1110 Phone Motorola 09C 1 SJUG4874AA T1 3485T1 NZL Phone Samsung SCH4910 1 268453458005852DD0 Phone Samsung SCH4910 1 A000W14005899 Phone HP G87971A 1 SG86R11093 Printer Fujitsu fi- 4220C2 1 1 100264 Scanner APC RS800 1 5074702993 UPS Tropos 5210 1 38920 Wireless Access Point Tropos 5210 1 39790 Wrteless Access Point Pape 1 of 1 4/212013 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM, DATE: April 22, 2013 Cit nag r SUBJECT: AMENDMENT NO. 3 TO THE AGREEMENT BETWEEN AVENTURA AND AMERICAN TRAFFIC SOLUTIONS SAFETY CAMERA PROGRAM May 7, 2013 City Commission Meeting Agenda Item J -J, RECOMMENDATION THE CITY OF FOR TRAFFIC It is recommended that the City Commission adopt the attached Resolution authorizing the execution of Amendment No. 3 to the Agreement between The City of Aventura and American Traffic Solutions for Traffic Safety Camera Program. BACKGROUND At the January 8, 2008 Commission Meeting, the City Commission adopted Resolution No. 2008 -02 which selected the firm American Traffic Solutions (ATS) to perform services relating to the Traffic Safety Camera Program (TSCP) RFQ# 08- 11 -13 -2. The parties entered into an Agreement in .February, 4'p0�. As you are aware the Florida Legislature passed CS HB325 during the 2010 Legislative Session authorizing the use of traffic infraction detectors to enforce certain provisions of Chapter 316 of the Florida Statutes. The Governor signed CS HB325 into law on May 13, 2010 resulting in the creation of Chapter 2010 80 Laws of Florida 2010 the Mark Wandall Traffic Safety Act. Based on differences between the City adopted Dangerous Intersection Safety Ordinance and the new Act, the Agreement with ATS was amended in July 2010 to implement procedural requirements of the Act. The current Agreement expires this year. In accordance with Section 2 of the Agreement, the City has the right to extend the term of the Agreement for up to two additional five year periods. Attached is Amendment No. 3 which extends the Agreement for an additional five year period. All other provisions of the Agreement remain the same, however the "Termination for Convenience" section was amended to address the amortization schedule for cameras installed after the execution of Amendment No. 3. If you have any questions, please feel free to contact me. EMS/ Attachment RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT DATED FEBRUARY 8, 2008 BY AND BETWEEN THE CITY OF AVENTURA AND AMERICAN TRAFFIC SOLUTIONS, INC.; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1. The City Manager is hereby authorized to execute and otherwise enter into the attached Amendment No. 3 to Professional Services Agreement dated February 8, 2008 by and between the City of Aventura and American Traffic Solutions, Inc. Section 2. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 2 PASSED AND ADOPTED this 7th day of May, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This Third Amendment ( "Third Amendment ") is dated effective this day of , 2013 ( "Effective Date ") and is entered into between American Traffic Solutions, Inc. ( "ATS "), a corporation duly registered under the laws of the State of Kansas with its principal place of business at 1330 West Southern Avenue, Tempe, Arizona 85282 and the city of Aventura, Florida ( "Customer'), a municipal corporation of the State of Florida. RECITALS WHEREAS, the Customer and ATS are each parties to an Agreement for Traffic Safety Camera Program dated February 8, 2008 (the "Initial Agreement "), as amended on September 1, 2009 ( "First Amendment ") and July 2010 ( "Second Amendment ") (collectively, the "Amendments "), pursuant to which ATS provides the Customer with cameras and services for the operation of the Customer's red light camera enforcement program; WHEREAS, Section 12.0 of the Agreement requires any amendments, modifications, or alterations of the Agreement to be in writing and duly executed by the parties; and WHEREAS, Customer and ATS mutually desire to amend, modify or alter certain terms and conditions of the Initial Agreement and Amendments. TERMS AND CONDITIONS NOW THEREFORE, in consideration of the mutual covenants and promises contained in this Third Amendment, Customer and ATS do hereby agree as set forth below: The above recitals are true and correct and are incorporated herein. 2. Section 2.0 of the Initial Agreement, as amended by the Second Amendment, is hereby deleted in its entirety and replaced as follows: follows: Term. The term of this Agreement shall be extended for an additional five (5) year period from the Effective Date. The City shall have the right, but not the obligation, to extend the term of this Agreement for one additional five (5) year Renewal Term, which it may exercise by providing written notice to ATS not less than sixty (60) days prior to the last day of the current term. This notice period may be waived by the agreement of the parties. 3. Section 6.3.4 of the Initial Agreement is hereby deleted in its entirety and replaced as Termination for Convenience: After three (3) years from the date of execution of this Third Amendment, Customer may provide for the early termination of this Third Amendment for the Customer's convenience in the event that the Customer determines to discontinue having a Traffic Camera Safety Program (TSCP). In the event of any termination for convenience, Customer shall pay ATS, on any additional site installed after the execution of the Third Amendment, an early termination fee based upon a price of $120,000 per Camera System amortized over sixty (60) months on a straight line basis, or alternatively stated, for every month a camera is installed, $2,000 will be subtracted from the total $120,000 early termination fee for each Camera System. CITY OF AVENTURA, FLORIDA PROFESSIONAL SERVICES AGREEMENT- THIRD AMENDMENT PAGE 1 OF 4 4. Except as expressly amended or modified by the terms of this Third Amendment, all terms of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Third Amendment and the Agreement, the terms of this Third Amendment shall prevail and control. 5 The provisions of the Initial Agreement and Amendments, as amended by this Third Amendment, including the recitals, comprise all of the terms, conditions, agreements, and representations of the parties with respect to the subject matter hereof. 6. This Third Amendment may be executed in one or more counterparts, each of which shall constitute an original, but all of which taken together shall constitute one and the same instrument. 7. Each party represents and warrants that the representative signing this Third Amendment on its behalf has all right and authority to bind and commit that party to the terms and conditions of this Third Amendment. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment. AVENTURA, FLORIDA By: Title: Date: ATTEST: By: Title: Approved as to form and legal sufficiency City Attorney AMERICAN TRAFFIC SOLUTIONS, INC. By: Michael Bolton, Chief Operating Officer Date: CITY OF AVENTURA, FLORIDA PROFESSIONAL SERVICES AGREEMENT- THIRD AMENDMENT PAGE 2 OF 4 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM BY: Antonio F. Tomei, Capital DATE: April 25, 2013 4cts r P ager SUB JECT: Bid No: 13- 04 -22 -02 — Country Club Drive Milling & Resurfacing Inside Half of Right -of -Way May 7, 2013 City Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Resolution awarding Bid No. 13- 04- 22 -02, Country Club Drive Milling & Resurfacing Inside Half of Right of Way to the lowest responsible and responsive bidder, General Asphalt for the price of $598,344. This project will be funded by Budget Line Item Number 120 - 5001 - 541 -6305. Background In accordance with the City's Purchasing Ordinance, bids for this project were solicited, advertised, and opened on April 22, 2013. The City received the following five (5) bids for this project: General Asphalt Co., Inc. $ 598,344.00 Weekley Asphalt Paving, Inc. $ 661,533.24 Magna Construction, Inc. $ 688,792.00 H &R Paving, Inc. $ 793,068.00 Community Asphalt Corp. $1,084,687.00 This bid price allows for milling, asphalt paving, curbing, sidewalk repairs, re- setting brick pavers, handicap ramp installs, adjusting of utilities, pavement markings, grading and restoration. Budget Amount - $685,000.00 If you have any questions or need any additional information, please feel free to contact me. RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT FOR BID NO. 13- 04- 22 -02, COUNTRY CLUB DRIVE MILLING AND RESURFACING INSIDE HALF OF RIGHT -OF -WAY, TO GENERAL ASPHALT COMPANY, INC. AT THE BID PRICE OF $598,344; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has, pursuant to the various laws of the State of Florida and the Code of the City of Aventura, properly solicited and accordingly accepted bids for BID NO. 13- 04- 22 -02, Country Club Drive Milling and Resurfacing Inside Half of Right -of -Way; and WHEREAS, sealed bids have been submitted to and received by the City pursuant to the City's Invitation to Bid /Notice to Bidders, specifications, proposals, and requirements for the project/work as cited above; and WHEREAS, staff has determined that General Asphalt Company, Inc. has submitted the lowest responsible and responsive bid for said project/work; and WHEREAS, the City Commission, upon the recommendation of the City Manager, is therefore desirous of awarding said bid /contract to said lowest responsible and responsive bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Resolution No. 2013 -_ Page 2 Section 1: That bid /contract for BID NO. 13- 04- 22 -02, Country Club Drive Milling and Resurfacing Inside Half of Right -of -Way, is hereby awarded to General Asphalt Company, Inc. in the amount of $598,344. Section 2: That the City Manager is hereby authorized to execute, on behalf of the City, a contract by and between the parties embodying the terms, conditions, and specifications as set forth in the subject Invitation to Bid /Notice to Bidders, bid specifications, bid proposal and bid requirements, or if a City prepared contract was part of said bid proposal, said parties shall execute said prepared contract on behalf of the City. Section 3: That the City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution in awarding this bid /contract. Section 4: That the funds to be allocated and appropriated pursuant hereto and for the purpose of carrying out the tenets of this Resolution shall be from Budget Line Item Number 120 - 5001 - 541 -6305. Section 5: This Resolution shall be effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 3 PASSED AND ADOPTED this 7th day of May, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY MEMORANDUM CRAVEN THOMPSON AND ASSOCIATES, INC. Date: April 25, 2013 To: Tony Tomei, City of Aventura — Capital Projects Manager From: Adolfo A. Gonzalez, PE, LEED AP, Consulting Engineer GA Reference: Country Club Drive Milling & Resurfacing — Inside Half of Right -of -Way Bid Package Review — Bid Number 13- 04 -22 -2 At your request, we have reviewed the bid results for the above referenced project. A total of five bids were received. Please see below regarding a summary of the base bid and the enclosed bid evaluation for a detailed accounting of each bid. Bidder Total Base Bid Community Asphalt Corp. $1,084,687.00 General Asphalt Co., Inc. $598,344.00 H &R Paving, Inc. $793,068.00 Magna Construction, Inc. $688,850.00 Weekly Asphalt Paving, Inc. $661,533.24 General Asphalt Co., Inc. is the apparent low bidder for the Base Bid. Based on our review of the bids and previous experience, it is my professional opinion that General Asphalt Co., Inc. is qualified to perform the work under this contract and has successfully performed similar types of roadway work for government agencies in the past. 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U 0) d7 J U J J V A m N 0) W A ao N A N U V O n 09 ' m U O A U U W O OD O A w J m OD V m 0N ) O z — OM w W N A O O O O O O O w O O O O O OW D O O O O O O O O O N O O O U O O O O O O G O O O O G 0 O C z 0 WC O W D A r D m 3 <? � r r z z 0 m ZI z < W 0 z m z C Oc� X W m D A o N G) N z to v m 2 D r m SECTION 00410 BID FORM THIS BID IS SUBMITTED TO: City of Aventura 19200 West Country Club Drive Aventura, Florida 33180 BID FOR: County Club Drive Milling and Resurfacing - Inside Half of Right -of -Way BID No: 13- 04 -22 -2 The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Aventura in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to BIDDER'S, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening. BIDDER agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of City's Notice of Award. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that (a) BIDDER has examined copies of all the Bidding Documents and of the following Addenda (receipt of all which is hereby acknowledged.) Addendum No. �_ Dated: }� Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: (b) BIDDER has familiarized themselves with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. (c) BIDDER has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. (d) BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies (in addition to or to supplement those referred to in (c) above) which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance, or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports or similar information or data are Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 00410- 1 or will be required by BIDDER for such purposes. (e) BIDDER has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities are or will be required by BIDDER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents. (f) BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents. (g) BIDDER has given Consultant written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by Consultant is acceptable to BIDDER. (h) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over the City. BIDDER understands and agrees that the Contract Price is lump sum to furnish and install all of the Work complete in place. The Schedule of Values is provided for the purpose of Bid Evaluation and when initiated by the City, the pricing of change orders. Contractor's price will not be adjusted to reflect any deviation from the Schedule Of Values, except to the extent that the City changes the scope of Project after the Contract Date. As such the Contractor shall furnish all labor, materials, equipment, tools superintendence and services necessary to provide a complete in place Project for the Bid Price of: J A i --nJ ✓r d n -"t4y e. d/ //. L- -,, / Z e.- dollars and cents LUMP SUM (Written Total Bid Price - From Schedule Of Values) BIDDER agrees that the work will be complete in full within 75 calendar days from the date stipulated in the Notice to Proceed. If Bid Alternates are awarded, then the completion time for the work covered under the Bid Alternates will be agreed to prior to the issuance of the Notice to Proceed. Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 00410-2 4 Communications concerning this Bid shall be addressed to: BIDDER: GcKeK.fl{. �Pt4flLi- d �nu9 Address: 0 )SOLO qa FtV6 11m Px 3b i6,6 Telephone Facsimile Number ^ yG Attention: The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract documents have the meanings assigned to them in the General Conditions. SUBMITTED THIS DAY L, 20 Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 00410-3 SECTION 00410 SCHEDULE OF VALUES FOR LUMP SUM CONTRACT GENERAL REQUIREMENTS Item Quantity Description Unit Unit Price Extended Cost GENERAL 1 1 GENERAL CONDITIONS LS $ o U 19; 6 a $ a • v ©c 2 1 MOBILIZATION LS $ o '- $ a• Ll 6 3 1 MAINTENANCE OF TRAFFIC LS $ o c >O ;' $ _2v _ SUB -TOTAL $ ROADWAY IMPROVEMENTS 4 28 REMOVE & DISPOSE EXISTING LF $ $ CURB 9 5 49,868 MILL 1" OF ASPHALT SY $ $ 6 49,868 INSTALL 1" ASPHALTIC SY $ �._ $ z CONCRETE (SUPERPAVE TYPE SP- 9.5), INCLUDING TACK COAT 7 28 FURNISH & INSTALL TYPE "D" LF $ O > $V G • 8 584 CURB PROVIDE ASPHALT PAVEMENT SY $ y $ �� .���• RESTORATION EA $ 0 $ 9 4 ADJUST EXISTING VALVE —7()o, Z %Q Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 Addendum No. 1 4/18/13 00410-4 10 16 ADJUST EXISTING STORM AND EA $ iJ ^' y b 6 $ V ` y . 16 1 SANITARY SEWER MANHOLE LS $ r• y a ,�, �=' 11 6 ADJUST EXISTING ELECTRICAL EA $ $ , 12 4 MANHOLE ADJUST EXISTING SANITARY EA $ L% O • - $ �+ c CLEANOUT G- 13 8 RESTORE EXISTING LOOP EA $ ° $ C o a 3 DETECTORS AND WIRELESS `y� 0- a� / b 17 4 REMOVE AND REINSTALL VEHICLE DETECTORS $ o 14 16 RESTORE EXISTING WIRELESS EA $ $ 18 4 REMOVE EXISTING SIGN AND VEHICLE DETECTORS $ $ 15 12 FURNISH & INSTALL PEDESTRIAN LF $ ,2, $ SIGN TO EXISTING POST HANDRAIL PER FDOT STANDARD ` -, -• 19 1 FURNISH & INSTALL TEMPORARY INDEX NO. 870 $� O `'" $a PAVEMENT MARKINGS SUB -TOTAL $ 20 1 ALLOWANCE FOR CITY OF LS $15,000 $15,000 AVENTURA POLICE DEPARTMENT PRESENCE ($40 /HR) TOTAL BASE BID $ J J /, Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 Addendum No. 1 4/18/13 00410-5 PAVEMENT MARKINGS 16 1 FURNISH & INSTALL PAVEMENT LS $ MARKINGS (THERMOPLASTIC), INCLUDING ARROWS, MESSAGES, AND REFLECTIVE PAVEMENT MARKERS `y� 0- a� / b 17 4 REMOVE AND REINSTALL EA $ $ EXISTING TRAFFIC SIGN 18 4 REMOVE EXISTING SIGN AND EA $ $ FURNISH & INSTALL TRAFFIC SIGN TO EXISTING POST ` -, -• 19 1 FURNISH & INSTALL TEMPORARY LS $� O `'" $a PAVEMENT MARKINGS av Q SUB -TOTAL 20 1 ALLOWANCE FOR CITY OF LS $15,000 $15,000 AVENTURA POLICE DEPARTMENT PRESENCE ($40 /HR) TOTAL BASE BID $ J J /, Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 Addendum No. 1 4/18/13 00410-5 BIDDER understands and agrees that the Contract Price is lump sum to furnish and install all of the Work complete in place. The Schedule of Values is provided for the purpose of Bid Evaluation and when initiated by the City, the pricing of change orders. Contractor's price will not be adjusted to reflect any deviation from the Schedule of Values, except to the extent that the City changes the scope of Project after the Contract Date. Allowance Items will be paid based on the actual cost for each item. Any allowance item, or portion of an allowance item, that is not used shall be reconciled at the completion of the project and deleted from the Contract. Country Club Drive Milling and Resurfacing - Inside Half of Right -of -Way City of Aventura Bid No. 13- 04 -22 -2 CTA Project No. 01- 0103.163 00410-6 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM, Cit an r DATE: May 1, 2013 SUBJECT: Motion to Approve Annual Appropriation for Scholarship Award to Krop High School Students May 7, 2013 Commission Meeting Agenda Item rte- F RECOMMENDATION It is recommended that the City Commission adopt a Motion to approve appropriation of funds in the amount of $1,000 from the General Fund for the 2013 annual scholarship award to an eligible Krop Senior High School student in accordance with Resolution 2012 -12. BACKGROUND Resolution No. 2012 -12 adopted a policy to establish an annual college scholarship in the amount of $1,000 for a student residing in Aventura graduating from Dr. Michael M. Krop High School. Section 2 of the Resolution requires the annual approval of the allocation of funds for the scholarship by the City Commission. Therefore, this item has been placed on the Agenda. If you have any questions, please feel free to contact me. EMS /act CCO1798 -13 CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, IC M City Manager BY: Joanne Carr, AICP Community Development Director DATE: April 10, 2013 SUBJECT: Request of AT &T for Conditional Use approval to permit an aboveground emergency fuel storage tank to service an emergency generator for the existing AT &T rooftop cellular equipment on property located at 2999 NE 191 Street, City of Aventura, in the TC1 (Town Center) District (02- CU -13) May 7, 2013 City Commission Meeting Agenda Item (v RECOMMENDATION It is recommended that the City Commission approve the request for conditional use approval to allow an aboveground emergency fuel storage tank in the TC1, Town Center, District, to service a proposed emergency generator for existing AT &T rooftop cellular equipment, with the following conditions: 1. Building permits shall be obtained for the proposed development within 12 months of the date of this resolution, failing which this approval shall be deemed null and void. The City Commission may, by resolution or motion at a regular meeting, grant one extension of up to six months for good cause shown by the applicant and upon written request for such extension by the applicant within the initial 12 month approval period. 2. Plans shall substantially comply with those submitted as follows: • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Title Sheet, Sheet T1, prepared by Amec, dated 12/17/12, revised 03/08/13, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Site Plan, Sheet C1,Title Sheet, Sheet T -1, prepared by Amec, dated 12/17/12, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Generator Location Plan, Sheet C2, prepared by Amec, dated 12/17/12, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Partial North Elevation, Sheet C3, prepared by Amec, dated 12/17/12, revised 03/08/13, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Details, Sheet C4, prepared by Amec, dated 12/17/12, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Photo Location, Sheet PSO, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Existing Streetscape on West Building Elevation, Sheet PS1, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Proposed Streetscape on West Building Elevation, Sheet PS2, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Existing Streetscape on West Building Elevation, Sheet PS3, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Proposed Streetscape on West Building Elevation, Sheet PS4, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Special Purpose Survey, prepared by Accurate Land Surveyors, Inc., dated 01/05/12, revised 12/12/12, 04/04/13, signed and sealed. THE REQUEST The applicant, Brian Plewinski for AT &T, is requesting Conditional Use approval pursuant to Section 31- 145(b)(3)f. of the City Code of Ordinances ( "City Code ") to permit an aboveground emergency fuel storage tank in the TC1 zoning district to service a proposed emergency generator for the existing AT & T rooftop cellular equipment on the Concorde Center II office building at 2999 NE 191 Street, City of Aventura. (See Exhibit #1 for Letter of Intent) BACKGROUND OWNER OF PROPERTY APPLICANT ADDRESS OF PROPERTY LEGAL DESCRIPTION Steelbridge Concorde, LLC Brian Plewinski for AT &T 2999 NE 191 Street, City of Aventura Part of Tract 11, Fifth Addition Biscayne Yacht and Country Club, as recorded in Plat Book 99, Page 20 of the Public Records of Miami -Dade County, Florida SIZE OF PROPERTY EXISTING ZONING Approximately 4 acres TC1, Town Center District FUTURE LAND USE DESIGNATION Town Center (TC1 zone) Zoning — Subject property: Property to the North: Property to the South Property to the East: Property to the West: Existing Use — Subject property: Property to the North: Property to the South Property to the East: Property to the West: TC1, Town Center District B2, Community Business District RMF3 Multifamily Medium Density Residential District B2, Community Business District CF, Community Facilities District Office Building Aventura Mall Residential Aventura Government Center Office Building Future Land Use Designation - According to the City of Aventura Comprehensive Plan, the following properties are currently designated as follows: Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Town Center Business and Office Town Center Town Center Business and Office The Site - The subject site is located on the north side of NE 191 Street at NE 29 Avenue. The proposed above ground fuel storage tank is located in an eight foot wide by fifteen foot long lease area that currently contains an older propane tank and landscaping on the west side of the office building. The Project — The applicant has submitted an application for conditional use approval to remove an existing propane tank and install a new generator with aboveground emergency fuel storage tank within its lease area on the west elevation of the office building. The applicant has existing cellular equipment on the rooftop of the ten story office building on this property. The purpose of the generator is to provide uninterrupted cellular service in the event of power outages caused by storms or other events. The generator and fuel tank will be installed on a concrete pad and will be screened with an eight foot eight inch high concrete wall, metal gates and landscaping. 3 ANALYSIS Citizen Comments — As of the date of writing this report, the Community Development Department has received no written citizen comments about this application. Community Development Department Analysis — In April of 2000, the City's Land Development Regulations were amended by Ordinance No. 2000 -08 to permit aboveground storage tanks as an accessory use and only for the purpose of storing fuel for emergency generators. This amendment was a result of State preference towards aboveground storage tanks rather than underground storage tanks because the aboveground tanks are less susceptible to leakage, are easier to monitor and inspect and are less expensive to install. The City Code provides that the installation and use of aboveground fuel storage tanks require conditional use approval for installations in all residential, TC1 and ROS zoning districts. The purpose of the conditional use approval is to ensure that the installation does not affect the public health, safety and welfare by requiring that the five conditions be met. For this application in the TC1 (Town Center) District, Section 31 -145 (b)(3)f. of the City Code requires that above ground fuel storage tanks conform to the following: 1. That the tank be of 550 gallon capacity or less, and; 2. That the tank be installed and operated under a valid permit from the Miami - Dade County Department of Environmental Resources Management (DERM), and; 3. That the tank be fully screened by a masonry or concrete wall with a self - closing and locking metal door or gate. Such wall shall be landscaped in accordance with the City's Landscape Code, and; 4. That the tank be located in a manner consistent with the site development standards of the TC1 zoning district, and; 5. That installation of any aboveground storage tank shall require a permit from the City. Application for building permit shall be accompanied by a site plan indicating location of the tank relative to property lines, the primary structure served by the tank, any other structures within 300 feet as well as a landscape plan prepared by a Florida licensed architect or landscape architect and other supporting documentation as deemed necessary by the City Manager or designee. The applicant's plans submitted with this application show that the proposed installation meets the five criteria above. The proposed tank size is 210 gallons. The applicant will be required to obtain a permit from Miami Dade County DERM prior to issuance of the City building permit. The tank will be fully screened by a concrete wall with a self - closing and locking metal gate and will be landscaped in accordance with the City's Landscape Code. It is located in a manner consistent with the site development standards of the TC1 zoning district. The installation is an accessory use to the existing rooftop cellular equipment and is for the purpose of storing fuel for a generator that will operate that equipment in case of an emergency. 4 Criteria The guidelines for approval of conditional uses as required by Section 31 -73(c) of the City's Land Development Regulation state: "General Standards of review. In addition to the standards set forth in these LDRs for the particular use, all proposed conditional uses shall meet each of the following standards:" (a) The proposed use shall be consistent with the comprehensive plan. The use is consistent with the City of Aventura Comprehensive Plan, which designates the future land use category for this site as Town Center. The Town Center designation includes a variety of large and small business uses. The existing rooftop cellular equipment is a permitted business use in this category. (b) The establishment, maintenance or operation of the proposed use shall not be detrimental to or endanger the public health, safety or general welfare. The establishment, maintenance or operation of the proposed use will not be detrimental to or endanger the public health, safety or general welfare. The tank will be installed on a concrete pad, will be enclosed with a concrete wall, self - closing and locking gate and will be screened by landscaping. Installation will be by way of permits from the City and from the Miami Dade County Department of Environmental Resources Management. (c) The proposed use shall be consistent with the community character of the immediate neighborhood of the proposed use. The proposed use has been designed in a manner that is consistent with the community character of the immediate neighborhood of the proposed use. (d) Utilities, roadway capacity, drainage and other necessary public facilities, including police, fire and emergency services, shall exist at the City's adopted levels of service, or will be available concurrent with demand as provided for in the requirements of these LDRs. Utilities, roadway capacity, drainage and other necessary public facilities, including police, fire and emergency services, shall exist at the City's adopted levels of service, or will be available concurrent with demand. This aboveground emergency fuel storage tank will not affect this standard. (e) Adequate measures exist or shall be taken to provide ingress and egress to the proposed use in a manner that minimizes traffic congestion in the public streets. The installation of this aboveground emergency fuel storage tank will not affect existing ingress and egress to the office building or traffic in the public streets. (f) The establishment of the conditional use shall not impede the development of surrounding properties for uses permitted in the zoning district. The establishment of the conditional use shall not impede the development of surrounding properties for uses permitted in the zoning district. The new generator and fuel storage tank are set back 133 feet from the north property line, 91 feet from the south property line, 503 feet from the east property line and 283 feet from the west property line and are well screened by a concrete wall and landscaping. (g) The design of the proposed use shall minimize adverse effects, including visual impacts, of the proposed use on adjacent property through the use of building orientation, setbacks, buffers, landscaping and other design criteria. The design and location of the aboveground fuel storage tank minimizes adverse affects through its orientation, setbacks, buffers and landscaping. The tank is above ground, but is underneath the generator as shown on the plans submitted with this application. It is immediately adjacent to an architectural column detail of the building and will be well screened from view by the concrete wall, metal gates and landscaping. R] March 11, 2013 Joanne Carr, Community Development Director 19200 West Country Club Drive, Aventura, FL. 33180 305 - 466 -8940 Fax: 305 - 466 -3277 icarr@citvofaventura.com COMMUNITY DEVELOPMENT CITY OF AUENTURA Mk� 1 2013 INITIAL RE: Conditional Use Letter of Intent for AT &T EGOW Generator @ 2999 NE 191st Street Dear Ms. Carr, AT &T proposes to install a new generator at 2999 NE 191St Street. The purpose of the generator is to provide the public with uninterrupted cellular service in the event of power outages caused by storms or other events where reliable communications are required for public safety. The proposed AT &T generator would replace an existing third -party generator in the same location. The existing generator was for a previous tenant. The proposed generator includes a sub -base fuel tank and would be located within a new walled compound and landscaping. It is our understanding that the city considers the sub base fuel tank an AST (Aboveground storage tank). The site is located within a Town Center District (TC1). The proposed design is compliant with Sec. 31 -145 (3)f, Conditional Uses Permitted, as shown below: Aboveground storage tanks. Aboveground storage tanks (AST) only as an accessory use and only for the purpose of storing fuel for emergency generators. ASTs must conform to the following requirements: 1. Be of 550 gallons capacity or less. a. The proposed fuel tank is 210 gallons. b. Please see page C4, detail 1. 2. Be installed and operated under a valid permit from the Miami -Dade County Department of Environmental Resources Management. a. Acknowledged. Will comply. b. City of Aventura building department requires DERM approval prior to permit issuance. EXHIBIT #1 02 -CU -13 3. Be fully screened by a masonry or concrete wall with a self - closing and locking metal door or gate. Such wall shall be landscaped in accordance with the City's Landscape Code. a. The proposed enclosure is a 8'8" high concrete wall, painted to match existing building. b. A self closing and locking 8'8" high aluminum metal gate is proposed. c. Landscaping is proposed to match existing, per city code. d. Please see pages C2, C3, PS2,and PS4 for enclosure, gate, and landscaping details. 4. Be located in a manner consistent with the site development standards of the TC1 zoning district. a. The proposed location is consistent with the standards of the TC 1. b. The proposed location is replacing a previously approved existing generator and fuel tank. 5. Installation of any AST shall require a building permit from the City. Application for building permit shall be accompanied by a site plan indicating the location of the AST relative to property lines, the primary structure served by the AST, any other structures within 300 feet as well as a landscape plan prepared by a Florida licensed architect or landscape architect and other supporting documentation as deemed necessary by the City Manager or designee. a. Acknowledged. Building permit is required. b. Site plan is included in submittal. c. Landscape plan is included in submittal. Enclosed please find the following: 1. Original Application, signed by applicant and owner 2. Opinion of Title 3. Certificate of Resolutions prepared by Miami Dade County (zoning history) 4. Twelve (12) copies of surveys, site plans, photographs 5. Affidavit for Label list including two sets of labels Thank you for your consideration. Please contact me with any questions or concerns at bdan(a--)ezpermitsinc.com, or 954.583.9990. Thank you, Brian Plewinski E -Z Permits, Inc. 4101 Ravenswood Road, Suite 201 Fort Lauderdale, FL 33312 (954) 583 -9990 O (786) 200 -2807 C (954) 583 -3995 02 -CU -13 vqvrf. APPLICANT REPRESENTATIVE AFFIDAVIT aJ• Pursuant to Section 31- 71(b)(2)(i) of the City of Aventura Land Development Code, this Applicant Representative Affidavit is hereby made and submitted. The undersigned authorized representative of the individual or entity applying for the Development Permit, which is identified in the accompanying application, and the owner of the property subject to the application (if different) hereby lists and identifies all persons representing the individual or entity applying for the Development Permit in connection with the application, as follows: Name Reiationship (i.e. Attorneys, Architects, Landscape n Architects, Engineers, Lobbyists, Etc.) Ai M p�n)DD AL yAR-a Z 1�� ��SSion► N iN �o6F.1L pSo_ri %?' (AoF1,C.S'S1,onJac S�ua%� ,c V.OX CH(Z t S-riN A 1t1-4-rF W r:1S G -got, 7—*V?-- (Attach Additional Sheets If Necessary) NOTICE: ANY STATEMENT OR REPRESENTATION MADE BY ANY PERSON LISTED ON THE APPLICANT REPRESENTATIVE AFFIDAVIT SHALL BE BINDING UPON THE INDIVIDUAL OR ENTITY APPLYING FOR THE DEVELOPMENT PERMIT AND THE OWNER OF THE SUBJECT PROPERTY. APPLICANTS AND AFFIANTS ARE ADVISED TO TIMELY SUPPLEMENT THIS AFFIDAVIT PURSUANT TO SEC. 31- 71(8)(2)(IV) OF THE CITY'S LAND DEVELOPMENT REGULATIONS IN THE CITY CODE, IN THE EVENT THAT PRIOR TO CONSIDERATION OF THE APPLICATION BY THE CITY BOARD OR COMMISSION, THE INFORMATION PROVIDED IN THE AFFIDAVIT BECOMES INCORRECT OR INCOMPLETE. WITNESS MY HAND THIS _ DAY OF tL- , 201K,? AUTHORIZED REPRESENTATIVE OF APPLICANT: By: ��� - , v (Signatur Name: SR-t AN (Print) Title:1� �- Address: y/0/ 9'1V4NS9Wo6b 20m ll 7-0 l I� rvr A 94pfc _ FL ,33 -?i 2 STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) OWNER By: _ (Signature) Name:___ (Print) Title: Address:! Before me the undersigned authority personally appeared tWWA tjA�tAISI as the authorized representative of the Applicant and/or the owner of the property subject to the application, who being first by me duly sworn swear or affirm that he /she executed this Affidavit for the purposes staled therein and that it is true and correct. AFFIANT SWORN TO AND SUBSCRIBED BEFORE ME this 5 day of , 2003' Notary Public St 4e of Florida At Large Printed Name of Notary I (� My commission expires: 1? Ib R DOMINIK SWABY MY COMMISSION. # EE858372 EXPIRES: Deo mbar 13, 2016 ONAM BUSINESS RELATIONSHIP AFFIDAVIT* _koo This Affidavit is made pursuant to Section 31- 71(b)(2)(ii) of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that: (mark with "x" applicable portions only) X1. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to which the application will be presented. [ J 2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory Board to which the application will be presented, as follows: (List name of Commissioner or Advisory Board Member) who serves on the (List City Commission or City Advisory Board upon which member serves). The nature of the Business Relationship is as follows: [ J i. Member of City Commission or Board holds an ownership interest in excess of 1% of total assets or capital stock of Applicant or Representative; [ j ii. Member of City Commission or Board is a partner, co- shareholder (as to shares of a corporation which are not listed on any national or regional stock exchange) or joint venturer with the Applicant or Representative in any business venture; [ J iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another professional working from the same office or for the same employer as the member of the City Commission or Board; (j iv. A City Commissioner or Board member is a Client of the Applicant or Representative; (j v. The Applicant or Representative is a Customer of the member of the City Commission or Board (or of his or her employer) and transacts more than $10,000.00 of the business of the member of the City Commission or Board (or his or her employer) in a given calendar year; (J vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts more than $25,000.00 of the business of the Applicant or Representative in a given calendar year. WITNESS MY HAND THIS $ DAY OF t[L A1!5 APPLICANT: By: (Signature) Name: 73 XiA -tom) I (Print) Title: 16GrVVi- WITNESS MY HAND THIS DAY OF _200-. PROPERTY OWNER: By:_ (Signature) Name:_. _ (Print) Title: (Print) "The terms 'Business Relationship," "Client " "Customer," 'Applicant, " "Representative" and "Interested Person" are defined in Section 2 -395 of the Aventura City Code. NOTARIZATION PROVISION STATE OF FLORIDA ) COUNTY Of MIAMI -DADE) P�w1usK i Before me, the undersigned authority, personally appeared _ _ the Affiant, who being first by me duly sworn, did swear or affirm that he /she executed this Affidavit for the purposes stated therein and that it is true and correct. ee AFFIANT SWORN TO AND SUBSCRIBED before me this Q day of . __ L, . 20 j1? E*-:� OMINIK SWABY Notes P`bl at of FFlo'rida t Large COMMISSION k EE858372 i-�r�n PIRES: I�cmrba 13, 2016 Printed Name of Notary My commission expires:_ %41111%. STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared _ _ the Affiant, who being first by me duly sworn, did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. SWORN TO AND SUBSCRIBED before me this - ___- day of AFFIANT Notary Public State of Florida At Large Printed Name of Notary My commission expires:_ STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared the Affiant, who being first by me duly sworn, did swear or affirm that he /she executed this Affidavit for the purposes stated therein and that it is true and correct. AFFIANT SWORN TO AND SUBSCRIBED before me this day of __ _ I _, 200_ Notary Public State of Flonda At Large Printed Name of Notary My commission expires:_. _ STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared _ _ _ _ _ the Affiant, who being first by me duly sworn, did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. AFFIANT SWORN TO AND SUBSCRIBED before me this , day of _ _ -.200-. Notary Public State of Florida At Large Printed Name of Notary My commission expires:_ WITNESS MY HAND THIS / DAY OF -��- .20V=3 REPRESENTATIVE: (Listed on Business Relationship Affidavit) (Signature) By: ( Sgnature Name: r dL(Print Name: (Print) Title: (Print) Title: (Print) By: (Signature) Name: (Print) Title: (Print) By: (Signature) Name :,_ (Print) Title: (Print) By: (Signature) Title: (Print) Title: (Print) By: (Signature) Title: (Print) Title: (Print) By- (Signature) Title: (Print) Title: (Print) By: (Signature Name: (Print) Title: (P(int) By: (Signature Name: (Print) Title: (Print) By: (Signature Title: (Print) Title: (Print) By: (Signature Title: (Print) Title: (Print) By: (Signature Title (Print) Title: (Print) NOTE: 1) Use duplicate sheets if disclosure information for Representative varies 2) Applicants and Affiants are advised to timely supplement this Affidavit pursuant to. Sec. 31-7 1 (b)(2)(iv) of the City's Land Development Regulations in the City Code, in the event that prior to consideration of the application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or incomplete. NOTARIZATION PROVISION STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared &VAV I& AWIVeiAant, who being first by me duly sworn, did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and mTect, --7 � ­oo'o';� SWORN TO AND SUBSCRIBED before me this _/ day of ►'/ 24 P #AMk� NOTARY PUBLIC 1041 STATE OF FLORIDA Pudic State of Flo** At Cornm# EE075545 C�i�1e" P> ft24 -CAf aZ c ESN Printed Name of Notary 9 Expires 3/20/2015 Mycormhission expires: j—Zr7gS" STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared the Af6ant who being first by me duty sworn; did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. SWORN TO AND SUBSCRIBED before me this _ day of 200_ STATE OF FLORIDA COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared _ executed this Affidavit for the purposes stated therein and that it is true and correct, SWORN TO AND SUBSCRIBED before me this day of 200_ STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared. executed this Affidavit for the purposes stated therein and that it is true and correct SWORN TO AND SUBSCRIBED before me this — day of - — 200_ AFFIANT Ndtery Public State of Flodde At Large Printed Name of Notary My commission expires: the Affiant, who being first by me duly sworn, did swear or affirm that he/she AFFIANT Notary Pudic State of Florida At Large Printed Name of Notary My commission expires: the Affiant, who being first by me duly sworn, did swear or affirm that he/she AFFIANT Notary Public State of Florida At Large Printed Name of Notary My commission expires: WITNESS MY HAND THIS 4 DAY OF 14 PP 6 L-' 49972013 REPRESENTATIVE: (Listed on Business Relationship Affidavit) By: '��/ (Signature) By: (Signature Name: a b f TheM�q tJ Name:.__,.. ( Prinl) Title- (Print) Title:__.._ (Print) By:­ (Signature) By:__ (Signature Name: (Print) Name:__. (Print) Title: (Print) Title: (Print) By:. (Signature) By: (Signature Name:__. _(Print) Name:— (Print) Title: _._(Print) Title:_ _ Print) By: ( Signature) By: _. (Signature Title: _ (Print) Title; (Print) Title: (Print) Title; _ (Print) By: By:,,- (Signature Title: (Print) Title:----- (Print) Title: (Print) Title;_._ _ ._..__._— (Print) By: (Signature) By:_. (Signature Title: (Print) Title: (Print) Title;__,_ (Pont) NOTE; 1) Use duplicate sheets if disclosure information for Representative varies 2) Applicants and Affiants are advised to timely supplement this Affidavit pursuant to Sec. 3 1-71 (b)(2)(iv) of the City's Land Development Regulations in the City Code, in the event that prior to consideration of the application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or incomplete. NOTARIZATION PROVISION STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) _(�� nJ '�b4� cSG� Before me, the undersigned authority, personally appeared"' �... b the Affiant, who being first by me duly sworn, did swear or affirm that he /she executed this Affidav t for the purposes slated therein and that it is true and correct. AFFIANT SWORIINT r.P day of _ Cd Najy\�, i rt��i ..ulleton � 1 Cair�cuss'! 3c # DD933327 N Lary Pubt� S to of FI At Lane .., Expires: NOV 11, 2013 j N�(J BO','DF^ P,t= WITNESS MY HAND THIS DAY OF )Pr 247L) REPRESENTATIVE: on Business Relationship Affidavit) By �ature) By -- — NamZV MaVV P runt) Name: Title: aD r\s L- k'` nA- (Print) Tale: By:_ __- (Signature) Name: (Print) Title: (Print) By:__ (Signature) ___ Name: _(Print) Title: _ (Print) By: (Signature) (Print) Title: _- _ _(Print) Title: (Print) By:- (Signature) Title: (Print) Title: (Print) By: (Signature) Title: (Print) Title: (Print) (Signature (Print) (Print) By:-__ _. (Signature Name. (Print) Title: _ . (Print) By: (Signature Name: e:.. (Print) Title:_ (Print) By: ___ (Signature Title: (Print) Title:_ _ — __ -_ (Print) By: _ (Signature Title: (Print) Title:_ By: _ (Signature Title:_ _- - - - - - -- (Print) Title: _ (Print) NOTE: 1) Use duplicate sheets if disclosure information for Representative varies 2) Applicants and Affiants are advised to timely supplement this Affidavit pursuant to Sec. 3 1-7 1 (b)(2)(iv) of the City's Land Development Regulations in the City Code, in the event that prior to consideration of the application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or incomplete. NOTARIZATION PROVISION STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally Affiant, who being first by me duly sworn, did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. C�'1L1iJ�_ _. AFFIANT SWORN TO AND SUBSCRIBED before me this _3 day of — jyaL , 20Q3 "`` r> yWABY _ - - - - -- OMINIK SWABY Notary Public Sta of FlFlorida At La e N a EE858372 COMMISSION # EE658312 ]3, 2016 *7EXPIRFS: DocanDa 13, 2016 Printed Name of Notary My commission expires:-1 O I '31'so STATE OF FLORIDA } COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared -__ _ _ - _. the Affiant, who being first by me duly sworn, did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is We and correct. AFFIANT SWORN TO AND SUBSCRIBED before me this - ____ day of ___ __ ­200–. Notary Public State of Florida At Large Printed Name of Notary My commission expires:- STATE OF FLORIDA ) COUNTY OF MIAMI -DADE) Before me, the undersigned authority, personally appeared _ _._ the Affiant, who being first by me duly sworn, did swear or affirm that he /she executed this Affidavit for the purposes stated therein and that it is true and correct. 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' t• ' i".!,.::1., a.'it....'4. :41.01-s,.. . .ti' ..•.. . -: ''''' .... gat • -..‘ ..,.;,,"... ' ..:. .. Ilk.lilt P' "1- •"T4 .,:. '14; +,- Vag ,...,,,'. \ Ed r dl I r B C r+ . 11A OMaC a MI W161 MO 6 111E S01E r'MWOOY P M 0/1R fr 6 Pram=SCOIll PO11%a IPM 0/1101 MO m/MAILS 1.10XC101 n let Or r16 I11/IC M0M1 TIE PE06MT01 CWINID Y/6 Plm�ill YAO0f M NOM 14A®M Or M A.Q RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA GRANTING CONDITIONAL USE APPROVAL TO ALLOW AN ABOVE GROUND EMERGENCY FUEL STORAGE TANK TO SERVICE AN EMERGENCY GENERATOR FOR THE AT &T ROOFTOP CELLULAR EQUIPMENT AT 2999 NE 191 STREET, CITY OF AVENTURA, IN THE TC1 (TOWN CENTER) DISTRICT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the property described herein in Exhibit "A" is zoned TC1, Town Center District; and WHEREAS, the applicant, Brian Plewinski for AT &T, through Application No. 02- CU -13 is requesting conditional use approval pursuant to Section 31 -145 (b)(3)f. of the City Code of Ordinances ( "City Code ") to permit an above ground emergency fuel storage tank to service a proposed emergency generator for the AT &T rooftop cellular equipment on the Concorde Center II office building at 2999 NE 191 Street, City of Aventura; and WHEREAS, following proper notice, the City Commission has held a public hearing as provided by law; and WHEREAS, the City Commission finds that the Application meets the criteria of the City Code, to the extent the Application is granted herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The application for conditional use approval to allow an above ground emergency fuel storage tank to service an emergency generator for the AT &T rooftop cellular equipment on the Concorde Center 11 office building, subject to the Resolution No. 2013 - Page 2 conditions set out in this Resolution, on property legally described in Exhibit "A" to this Resolution and known as municipal address 2999 NE 191 Street, City of Aventura, is hereby approved. Section 2. Approval of the application above is subject to the following conditions: 1. Building permits shall be obtained for the proposed development within 12 months of the date of this Resolution, failing which this approval shall be deemed null and void. The City Commission may, by Resolution or motion at a regular meeting, grant one extension of up to six months for good cause shown by the applicant and upon written request for such extension by the applicant within the initial 12 month approval period. 2. Plans shall substantially comply with those submitted as follows: • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Title Sheet, Sheet T1, prepared by Amec, dated 12/17/12, revised 03/08/13, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Site Plan, Sheet C1,Title Sheet, Sheet T -1, prepared by Amec, dated 12/17/12, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Generator Location Plan, Sheet C2, prepared by Amec, dated 12/17/12, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Partial North Elevation, Sheet C3, prepared by Amec, dated 12/17/12, revised 03/08/13, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Details, Sheet C4, prepared by Amec, dated 12/17/12, signed and sealed 03/08/13. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Photo Location, Sheet PSO, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Existing Streetscape Facing Southeast, Sheet PS1, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Proposed Streetscape Facing Southeast, Sheet PS2, prepared by Amec, dated 12/17/12. Resolution No. 2013 - Page 3 • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Existing Streetscape Facing East, Sheet PS3, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Proposed Streetscape Facing East, Sheet PS4, prepared by Amec, dated 12/17/12. • A T & T EGOW, 2999 NE 191 Street, Aventura, Florida, Special Purpose Survey, prepared by Accurate Land Surveyors, Inc., dated 01/05/12, revised 12/12/12, 04/04/13, signed and sealed. 3. Any discontinuation of the approved conditional use for a period of 180 consecutive days shall constitute abandonment and shall rescind the approval of the conditional use. Section 3. The City Manager is authorized to cause the issuance of permits in accordance with the approvals and conditions herein provided and to indicate such approvals and conditions upon the records of the City. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Howard Weinberg Commissioner Billy Joel Commissioner Teri Holzberg Commissioner Luz Urbaez Weinberg Vice Mayor Michael Stern Mayor Susan Gottlieb Resolution No. 2013 - Page 4 PASSED AND ADOPTED this 7th day of May, 2013. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Resolution was filed in the Office of the City Clerk this 7th day of May, 2013. CITY CLERK Resolution No. 2013-, Page 5 Exhibit "A" Legal Description 2999 NE 191 Street, City of Aventura PARENT PARCEL A portion of Tract 11 of Fifth Addition Biscayne Yacht and Country Club, according to the plat thereof as recorded in Plat Book 99, at Page 20, of the Public Records of Miami -Dade County, Florida, described as follows: Beginning at the northwest corner of said Tract 11; Thence N87 °32'00 "E along the north line of aid Tract 11 for 334.64 feet to a point of curve; Thence Northeasterly along the arc of said curve to the left having a radius of 5829.58 feet and a central angle of 00 042'04" for an arc distance of 71.33 feet to a point on the arc of a curve concave to the northeast, said point bears S09 050'42 "W from the center of said curve; Thence Southeasterly along the arc of said curve to the left having a radius of 1290.92 feet and a central angle of 09 008'59" for an arc distance of 206.15 feet; Thence N83 °59'09 "E for 158.32 feet to a point; Thence S02 027'24 "E for 157.27 feet to a point; Thence N87 032'36 "E for 125.00 feet to a point; Thence S02 027'24 "E for 56.000 feet to a point on the south line of said Tract 11; Thence S87 032'36 "W along the south line of said Tract 11 for 220.73 feet; Thence S87 °32'36 "W along the south line of said Tract 11 for 670.25 feet to the southwest corner of said Tract 11; Thence NO2 058'20 "W along the west line of said Tract 11 for 229.3 feet to the point of beginning, LESS the South 35 feet of the west 70 feet of said Tract 11 conveyed to Miami -Dade County for Highway right of way. AT &T LEASE PARCEL A portion of Tract 11 of Fifth Addition Biscayne Yacht and Country Club, according to the plat thereof as recorded in Plat Book 99 at Page 20 of the Public Records of Miami - Dade County, Florida, described as follows: Beginning at the northwest corner of said Tract 11; Thence South 02 058'20" East along the west line of said Tract 11 for 111.95 feet; Thence North 87 050'52 "East, a distance of 115.37 feet to the point of beginning; Thence continue N 87 050'52 "East a distance of 15.25 feet; Thence South 02 009'08" East, a distance of 8.00 feet; Thence South 87 050'52 "West a distance of 15.25 feet; Thence North 02 °09'08 "West, a distance of 8.00 feet to the point of beginning. Said described parcel containing 122 square feet, more or less. MAY 7, 2013 CITY COMMISSION MEETING AGENDA ITEM 8 AVENTURA CITY OF EXCELLENCE SCHOOL 3333 NE 188TH Street Aventura, Florida 33180 Telephone: 305 -466 -1499 Fax: 305 -466 -1339 Website: www.aventuracharter.org Board of Directors Mayor Susan Gottlieb Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Howard Weinberg Commissioner Luz Urbaez Weinberg City Manager Eric M. Soroka, ICMA -CM Principal Julie Alm Assistant Principals Leslie Lee Jorge Paz Administrative and Educational Services Provided by: Charter Schools USA CITY OF AVENTURA CHARTER SCHOOL FUND FISCAL YEAR 2013/14 TABLE OF CONTENTS TOPIC PAGE NO. CITY MANAGER'S BUDGET MESSAGE 1 BUDGET PROCESS 9 BUDGET DEVELOPMENT GUIDELINES 10 VISION STATEMENT 13 PHILOSOPHY AND ESSENTIAL ELEMENTS 13 CURRICULUM 13 PERFORMANCE CRITERIA 15 BUDGET CATEGORY SUMMARY 18 DEPARTMENT DESCRIPTION AND ORGANIZATION CHART 19 REVENUE PROJECTIONS 20 ACTIVITIES Expenditures: K -3 Basic 21 4 -8 Basic 22 Exceptional Student Program 23 Substitute Teachers 24 Instructional Media Services 25 School Administration 26 Pupil Transit Services 27 Operation of Plant 28 Child Care Supervision 29 Capital Outlay 30 ADOPTING ORDINANCE 31 7yf Office of the City Manager April 2013 City of Avehtura Government Center 19200 Webt Country Club Drive Aventura, Florida 33180 The Honorable Mayor and City Commission Aventura City of Excellence School Board of Directors City of Aventura Aventura, Florida 33180 RE: 2013/14 Charter School Fund Budget Message Members of the City Commission: In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby submit the proposed Budget for the Charter School Fund for the fiscal year beginning July 2013, for your review and consideration. This budget document represents the 11th year of operation of the Aventura City of Excellence School. Our goal in the development and preparation of a realistic balanced budget was to provide the funding levels to maintain the quality education services for our students. Budget Format The format of the budget is in accordance with guidelines adopted by the State and School Board of Miami -Dade County, Florida and utilizes the school system's account codes as well. The proposed budget was prepared with input from the school's administrative staff and Charter Schools USA (CSUSA). Significant Factors Affecting Budget Preparation The 2013/14 school year represents the 11th year of operations of the school. Our past has shown that we can continue to operate the school at a high level and provide quality education for our students, within the school -based revenues. We have also been fortunate to have a strong business community and involved parents that participate in fund raising activities for school improvements. Based on proposals submitted at the State level the FTE revenues are expected to increase by 2 %. As approved last year, the departmentalization of the fourth grade will increase the school enrollment by 12 more students this upcoming year. Over the next three years, as the additional students move up in grade, this will increase each grade by 12 students. The school's capacity enrollment will increase from 984 to 996 students for the 2013/14 school year. City of Aventura Page 1 Charter School Fund Budget As the state shifts to the rigorous Common Core Standards, there are more students in need of additional support. A new full -time position was included in the budget who will be a Response to Intervention Specialist to monitor and provide instruction for at risk learners and oversee instructional strategies for professional development for teachers. Based on the new Agreement between the City and Charter Schools USA ( CSUSA), the City will be assuming more responsibilities as it relates to technology management at the school. These costs are included in the budget. In addition, based on the new Agreement, the fee for CSUSA will be $47,000 less compared to last year's budget. The following items represents other important highlights: • Revenue in the amount of $100,000 from the Intersection Safety Camera Program is included to assist in funding the contingency line item in the budget. • Teacher salary increases will reflect a step increase based on the revised pay plan. In addition returning teachers will be rewarded with a service award based on years of service. The pay plan continues to exceed Miami -Dade County Schools' current plan. • A Math Specialist teacher position will be re- classified to (Science, Technology, Engineering and Math (STEM) Coordinator to oversee the school's efforts to expand program offerings throughout the school. During the first year, initiatives of the ACES STEM program will include a nine week course for all sixth grade students that will provide an introduction to Computer Programing. Students in grades K — 5 will participate in activities that teach engineering and design concepts. In grades sixth through eighth students will experience interdisciplinary project -based learning. • A laptop classroom pilot program designed to increase achievement and engagement of at risk readers in grades sixth to eighth is included. • Funds have been budgeted to provide for computer replacements and expanding the use of iPads in the classroom. The overall budget increased by 3.0% or $228,513, largely due to the addition of one new postion and employee salary increases. The budget includes funding for lease payments to the Debt Service Fund to pay annual costs associated with the long term debt borrowed for the construction of the elementary school wing. It is important that we continue to maximize the school dollars as much as possible and maintain efficient use of budgeted funds Summary of All Budgetary Funds The total proposed budget for 2013/14, including all operating and capital outlay, is $7,913,409. The majority of the budget is Personnel Services at $5,350,282. Operating expenditures total $1,870,627. Other Uses expenditures, which primarily represent lease payments to the Debt Service Fund to cover school construction debt payments and a contingency, account total $532,000. Capital Outlay expenditures are $160,500. The following chart shows a comparison of the department's budgets for the past two years. Total costs increased by 3.0 %. City of Aventura Page 2 Charter School Fund Budget Budget Category Summary Charter School Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's Charter School. The fund accounts for operating and capital revenues, expenditures and capital outlay. State Shared Charter School Fund Budget Revenues Revenues 86.9% Chargesfor Services . Income 6.8% Jon - ues 3. it City of Aventura Page 3 Charter School Fund Budget Increase 2012/13 2013/14 (Decrease) % Change Revenues State Shared Revenues $ 6,508,983 $ 6,880,340 $ 371,357 5.7% Charges for Services 161,100 186,100 25,000 15.5% Misc. Income 520,534 542,000 21,466 4.1% Other Non - Revenues 494,279 304,969 (189,310) -38.3% Total Revenues $7,684,896 $ 7,913,409 $ 228,513 3.0% Expenditures K -3 Basic $ 2,031,945 $ 2,099,677 $ 67,733 3.3% 4 -8 Basic 2,453,518 2,569,078 115,560 4.7% Exceptional Student Program 225,614 225,029 (585) -0.3% Substitute Teachers 83,341 84,516 1,175 1.4% Instruct Media Services 71,342 66,493 (4,849) -6.8% School Administration 825,369 812,700 (12,669) -1.5% Pupil Transit Services 184,000 184,000 - 0.0% Operation of Plant 1,579,753 1,572,551 (7,202) -0.5% Child Care Supervision 128,015 138,864 10,849 8.5% Capital Outlay 102,000 160,500 58,500 57.4% Total Expenditures $ 7,684,896 $ 7,913,409 $ 228,513 3.0% Charter School Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's Charter School. The fund accounts for operating and capital revenues, expenditures and capital outlay. State Shared Charter School Fund Budget Revenues Revenues 86.9% Chargesfor Services . Income 6.8% Jon - ues 3. it City of Aventura Page 3 Charter School Fund Budget Charter School Fund Budget Expenditures Substitute Exceptional TParhers Instruct Media Goals Transit vices I Care rvision Capital Outlay 2% 2% The 2013/14 school year represents the eleventh year of operations for ACES. This past year a great deal of time and effort was expended on professional development and curriculum alignment based on Florida's Next Generation Sunshine State Standards and transition to Common Core, increasing parental involvement, intramural and competitive sport programs and identifying and working with at —risk students. This year we will maintain and expand all our present academic programs with an emphasis on professional development and implementation related to the Common core standards. These standards replace the current Next Generation Sunshine State Standards in 2014/15. ACES will enrich a child's learning and social atmosphere through: • Whole Child Approach - Emphasis will be placed on the "whole child" to ensure that academic rigor coexists with social responsibility. • Character Education — Implement and expand ACES award winning and nationally recognized program that encourages our students, families and communities to "live" their values. Programs include parent and community workshops and the infusion of character education across the curriculum. • Challenging Curriculum — Offer high school level courses in the areas of Math, Science and Foreign Language. • Curriculum Alignment — Increase academic rigor through the alignment of ACES writing and math programs kindergarten through eighth grade. • Differentiation of instruction — Provide specialized programs for at -risk learners, on -level learners and gifted students. • Technology Rich Environment — Engage students through the use of computer labs, computers, Smart Boards, document readers, projectors in classrooms, instructional City of Aventura Page 4 Charter School Fund Budget software and online programs. All students will have the opportunity to participate in instructional programs featuring iPads with wireless connectivity. ACES will pilot a laptop classroom designed to increase achievement nad engagement of at risk readers in grades six to eighth. • Extended School Day Programs /Activities — Offer a variety of opportunities including Before Care and After Care, Sports Study, several Dance programs, French Classes, Chess Club, Science Tutorial, Writing Tutorial, Reading and Math Computerized Program, Java Programming, Test Taking Strategies and Saturday School. • Field Trips — Experience hands -on content, living history, ecological studies, guest authors and a variety of culturally rich opportunities through a combination of on campus and off campus field trips. • School -Wide Events — Organize various events such as Career Day, Red Ribbon Week, Peace Day and Field Day. • Career Awareness and Entrepreneurship — Register all eighth grade students in a comprehensive course that will allow them to begin career planning and develop and implement a small business. Also integrate a variety of learning experiences focused on integrating Science, Technology, Engineering and Math (STEM). • Competitive Athletics — Compete at the middle school level in the Florida High School Athletic League. The school fields a boys and girls team for both basketball and soccer. Offerings also include a competitive flag football team and a competitive volleyball team. • Intramural Athletics — Afford students at the middle school level opportunities to play intramural basketball, volleyball. All students have an opportunity to participate in after school tennis. • Family Events — Make available various events that include Meet and Greet, Open House, Kindergarten Kickoff, Student of the Month, Book Fair, Winter Showcase Graduation Ceremonies, Talent Showcase and Quarterly Principal's Honor Roll Breakfasts. • Parent Education — Execute FCAT reading, math, writing and science nights that present parents with information related to state standards and accountability testing. Monthly parent workshops related to social, emotional and physical wellbeing of children and families. • Transportation — Provide students living further than 2 miles from the school and no further than 3.5 miles bus service. Currently four buses provide transportation for approximately 400 students. • Safe School Campus — Employ a full -time certified police officer to the school that serves as a School Resource Officer. Traditional security methods including cameras are in place. Revenues The revenues, available for allocation in the 2013/14 Fiscal Year, are anticipated to be $7,913,409. This is an increase of $228,513 or 3.0% compared to the prior year. The majority of the increase is associated with increased FTE funding from the State budget. State Shared Revenues — The amount projected for Florida Education Finance Program revenues is $6,071,340 and is based on $5,946 per student after the deductions for the transportation reimbursement component and the 2% held back by the School Board for administrative costs. The revenues for next year have been estimated to increase by 2% City of Aventura Page 5 Charter School Fund Budget based on anticipated actions taken by the State Legislature. School lunch reimbursement revenues are estimated to be $71,000. The transportation reimbursement amount is $147,000 and is based on 305 students requiring bus service. Capital Outlay revenue is estimated to be $500,000. Charges for Services — The amount projected for reimbursement from the food service vendor is projected to be $6,100. After School Program includes revenues derived from fees charged for Before and After School Programs and is estimated to be $180,000. Miscellaneous Income — The total amount is $542,000. This includes revenues from the Clear Channel agreement for proceeds from the billboard advertising, field trips /special programs revenues and fundraising activities. This is offset by specific expenditures in the budget. Other Non- Revenues — This represents a $100,000 transfer from the General Fund for revenues from the City's Intersection Safety Camera Program and anticipated fund balance amounts from the prior year's budget. Expenditures The estimated 2013/14 expenditures contained within this budget total $7,913,409 and are balanced with the projected revenues. Personnel Services Personnel Services are budgeted at $5,350,282 or 68% of the budget. Personnel Services reflects funding to increase teacher salaries to reflect a step increase based on the new pay plan. In addition returning teachers will be rewarded with a service award based on years of service. The pay plan will continue to exceed Miami -Dade County Schools. The total number of employees is 91 full -time and 15 part-time. An Aide position was reclassified from full -time to part-time. Included in the full -time positions are 80 instructional staff members and a Computer Network/Technician. All employees except the Principal, 2 Assistant Principals and Janitor are under contract with CSUSA. The budget includes adding one teacher that will act as the Response to Intervention Specialist. This position will identify, progress monitor and provide instruction for at risk learners and assist in professional development for teachers as it relates to best instructional strategies. City of Aventura Page 6 Charter School Fund Budget The following outlines the staffing level detail comparisons to the prior fiscal year: Function Job Class 2012113 Full Time Part Time 2013114 Full Time Part Time 5101 Teacher 31.00 - 31.00 - Para - Professionals - 7.00 - 7.00 Reading Specialist 100 1.00 instructional Counselor 1.00 1.00 Assistant Principal 1.00 1.00 Aide 100 1.00 5102 Teacher 40.00 41.00 - Assistant Principal 1.00 1.00 Aide 1.00 - 1.00 5250 Teacher 100 200 - Dean of Student Services 1.00 1.00 5901 Substitute Teacher 1 00 - 1.00 6200 Media Specialist 1.00 1.00 1.00 1.00 7300 Principal 1.00 - 1.00 Dean of Academics 1.00 1.00 Business Manager 1.00 Loo Administrative Secretary 1.00 1.00 Receptionist 2.00 2.00 Registrar /Compliance 1.00 1.00 Computer Network/Tech 1.00 1.00 7900 Janitor 1.00 100 9102 PIT After School Counselor 1 5.00 5.00 P/T After School Counselor II Loo 1.00 Operating Expenses The expenditures for operating expenses are $1,870,627, which represents 24% of the budget. This is $15,900 more than the prior year. The major expenses are as follows: • CSUSA education /administrative fee - $279,000 • Textbooks - $156,000 • Transportation services contract - $184,000 • Other materials and supplies - $148,500 • Electricity - $161,000 • Building maintenance contract - $225,000 • Field Trips and School Events - $215,000 City of Aventura Page 7 Charter School Fund Budget • Repairs and Maintenance - $91,500 • Office Equipment Leases - $28,000 Other Uses Other Uses expenditures total $532,000 primarily represent lease payments to the Debt Service Fund to cover the elementary school wing construction debt payments. Other expenditures include a contingency account and costs associated with utilizing the Arts & Cultural Center. Capital Outlay A total of $160,500 has been budgeted for capital outlay to replace computers and servers, upgrade network switches, replace AV equipment and smartboards and expand the mobile classroom. Summary I am pleased to submit the detailed budget contained herein. The budget document and its related funding levels represent the City's continued commitment to providing a school of excellence for our community. The budget contains funding levels to address the following key objectives: • Hiring and retaining administrators and teachers who are well prepared for creating life- long learners in their students as well as acting as role models in their own quest for knowledge on the latest "best practices" in educational research to enhance their teaching abilities. • Putting into place a strong accountability system that will hold everyone at ACES responsible for maximizing learning opportunities. • Creating a school climate that enables students and teachers to feel they are cared for, respected, and contributing members of ACES. • A low staff -pupil ratio in order to enhance the development of the individual strengths of each student. • Continuing to use data to evaluate the efficacy of instructional programs. • Developing a strong parent- teacher relationship. • Maximizing the use of technology embedded in classroom instruction as well as in a lab setting. The preparation and formulation of this document could not have been accomplished without the assistance and dedicated efforts of the School's Administration. All questions relating to the budget should be referred to my attention. Respectfully submitted, Eric M. S roka City Manager City of Aventura Page 8 Charter School Fund Budget BUDGET PROCESS Budget Preparation /Development 1. January: Meetings are held with the Principal, school staff and City Manager to develop Goals and to discuss issues that may impact the budget for the upcoming school year. 2. February: Preliminary Revenue projections and forecasts are developed by the City Manager. The following steps are followed to project revenues: • Forecast student enrollment • The State's Florida Education Finance Program (FEFP) per student allocation is projected by the State and provided to the charter school. • Capital Outlay funding is determined by the State based on available funding. 3. March: Personnel needs are developed based on input from the Principal and staff. The following steps are utilized to forecast personnel: • Review existing staffing requirements to ensure adequate coverage for student needs and new programs. • Review salary structure to ensure competitiveness with the school district. • Benefits calculations such as Workers' Compensation, Life Insurance, Health Insurance, and Pension are provided by CSUSA and developed for each qualifying employee. 4. April: Individual expenditure line items are developed by the City Manager based on input from the Principal and historical data. A draft of the budget document is prepared by the City Manager. The draft is reviewed by the Principal and the Finance Department. 5. April /May: The budget is reviewed by the School Advisory Committee. The City Manager submits budget to the City Commission who act as the Board of Directors for the School. 6. June: The budget is loaded into the accounting system. 7. July: Budget goes into effect. Budget Adoption The Charter School budget is approved via Ordinance at two public meetings scheduled for May and June conducted by the City Commission. The adopted budget is integrated into the accounting software system effective July 1st. Budget Control /Monitoring Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly- enacted Ordinance affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from City of Aventura Page 9 Charter School Fund Budget one individual line item account to another, so long as the line item accounts are within the same department and fund. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. The budget is monitored on a monthly basis to track variances between actual and budgeted amounts. Significant variances are investigated and monitored for corrective action. Quarterly review meetings are held with the Principal and City Manager. Encumbrances do not constitute expenditures or liabilities in the current year, but instead are defined as commitments related to unperformed contracts for goods or services, which are only reported in governmental funds. Budget Amendment Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the department total will exceed its original appropriation, the City Manager is authorized to prepare such Ordinances for consideration by the City Commission as may be necessary and proper to modify any line item from the Budget. Basis of Accounting Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long -term debt which is recognized when due. The Charter School Fund Budget applies all applicable GASB pronouncements as well as the following pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB) opinions and Accounting Research Bulletins (ARBs). During June 1999, the Government Accounting Standards Board (GASB) issued Statement No. 34. This statement established new accounting and financial reporting standards for state and local governments. The Charter School Fund implemented the new financial reporting requirements of GASB 34. BUDGET DEVELOPMENT GUIDELINES Financial Policies The Charter School's financial policies, compiled below, set forth the basic framework for the overall fiscal management of the school. Operating independently of changing circumstances City of Aventura Page 10 Charter School Fund Budget and conditions, these policies assist the decision - making process of the City Manager and School's Administration. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long- standing principles; traditions and practices that have guided the Charter School in the past and have helped maintain financial stability over the last 2 years. They are reviewed annually as a decision making tool and to ensure their continued relevance in an ever - changing environment. Operating Budget Policies 1. The Charter School will maintain at a minimum, an accessible cash reserve equivalent to four weeks of operating costs. 2. No new or expanded services shall be implemented without a corresponding revenue source or the implementation of trade -offs of expenses or revenues at the same time. This applies to personnel, equipment and any other peripheral expenses associated with the service. 4. The Charter School shall continue to support a scheduled level of maintenance and replacement of its infrastructure. 5. The Charter School shall support capital expenditures that reduce future operating costs. Capital Budget Policies 1. The Charter School will develop a multi -year plan for capital improvement that is updated annually with documentation of deviations from the plan. 2. The Charter School will maintain its physical assets at a level adequate to protect the Schoo'Is capital investment and minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital equipment from current revenues wherever possible. 3. The Charter School will provide sufficient funds to replace and upgrade equipment as well as to take advantage of new technology thereby ensuring that employees have safe and efficient tools to provide their service. It reflects a commitment to further automation and use of available technology to improve productivity in the Charter School's work force. The objective for upgrading and replacing equipment includes: (1) normal replacement as equipment completes its useful life, (2) upgrades to new technology, and (3) additional equipment necessary to service the needs of the Charter School. 4. The Charter School will use the following criterion to evaluate the relative merit of each capital project. Capital expenditures will foster goals of: a. Projects specifically included in an approved replacement schedule. b. Projects that reduce the cost of operations. c. Projects that significantly improve safety and reduce risk exposure. Revenue Policies 1. The School will attempt to maintain a diversified and stable revenue system as a shelter from short-run fluctuations in any single revenue source. 2. The School will attempt to obtain new revenue sources as a way of ensuring a balanced budget. City of Aventura Page 11 Charter School Fund Budget 3. The School will review fees /charges annually and will design or modify revenue systems to include provisions that automatically allow charges to grow at a rate that keeps pace with the cost of providing the service. Cash Management/Investment Policies 1. The School will deposit all funds received by 2:00 PM the next day. 2. Investment of School funds will emphasize safety of capital; liquidity of funds and investment income. 3. The School will collect revenues aggressively, including any past due amounts owed. Reserve Policies 1. The School will maintain a fund balance of at least $75,000. Accounting, Auditing, and Financial Reporting Policies 1. An independent audit will be performed annually. 2. The Charter School will produce annual financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting Standards Board (GASB). City of Aventura Page 12 Charter School Fund Budget AVENTURA CITY OF EXCELLENCE SCHOOL VISION STATEMENT To join with our community to become the premier charter school in the nation where academic excellence coexists with the promotion of social responsibility grounded in an atmosphere of human dignity. AVENTURA CITY OF EXCELLENCE SCHOOL PHILOSOPHY AND ESSENTIAL ELEMENTS The Aventura City of Excellence School staff believes that we have a responsibility to create a school climate that enables every individual to feel cared for, respected and to act as contributing members of the school culture. All students can learn and will be encouraged to strive for academic excellence and personal growth that will enable them to be productive and active members of society. In the practical application of this philosophy, opportunities shall be provided to: 1. Develop in each student and professional staff member a sense of self -worth and a positive self- concept 2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation, humility, happiness and responsibility toward each other, our community and our world 3. Develop in each student an understanding of and responsibility for making positive personal and social choices 4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of teachers and their teaching through ongoing professional development 5. Provide each student with experiences to develop an awareness of good health habits and attitudes for living by encouraging each student to perceive learning as a life -long continuing process from pre - school through adulthood 6. Encourage, through educational reporting, city and district officials, the citizens of Aventura, and the professional staff to support quality education in the school 7. Use assessment data to identify and track student achievement and learning goals 8. Develop school programs based on "best practices" to promote learning gains 9. Develop strong parent- teacher - student relationships 10. Provide a strong accountability system that holds everyone at the schoolhouse responsible for maximizing learning opportunities 11. Provide a low student - teacher ratio in order to enhance the development of the individual strengths of each student 12. Provide additional staff members for enrichment and remediation services 13. Develop in each student the ability to think critically, make inferences, apply knowledge to new settings and use these skills to make wise choices CURRICULUM The ACES curriculum is connected to state and national content standards and the school's goals for student learning are coordinated or integrated across different disciplines. The curriculum's sequence is rational, with more complex ideas building on simpler ones, respecting each student's developmental levels and prior learning. Teachers and students are accountable for all state and local assessments in addition to internal formal and informal assessments and observations. City of Aventura Page 13 Charter School Fund Budget Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for independent practice. ACES students have access to Internet -based instructional programs at home and at school. Students in kindergarten through fifth grade utilize the ACES computer lab weekly. Sixth grade students enroll in a nine -week technology course, with an emphasis on computer programming. Seventh grade students are required to enroll in a year long Computer Concepts courses designed to expose them to all facets of the technology available to them. Eighth grade students take a year -long technology aided career awareness and entrepreneurship course. ACES offers a variety of programs to meet the needs of all learners. The English Speakers of Other Languages (ESOL) program is offered to students who are working toward English language proficiency. Classroom teachers servicing ESOL students have undergone special training related to strategies that enhance language acquisition. The ACES ESOL Coordinator collaborates with classroom teachers related to instructional modifications that aide in content comprehension. Exceptional Education students are serviced within the general classroom, reducing social stigmas and enhancing the continuity of instruction. The ESE teacher collaborates with classroom teachers to ensure that "strategies for success" are implemented in all subject areas. Students with speech and language needs are serviced by a Speech and Language Pathologist and students with occupational therapy needs are serviced by a specialist. These programs are offered to students who qualify for services based on school district requirements. At risk readers are targeted through a variety of intervention courses and strategies. ACES Literacy Team teaches at- risk - readers grades Kindergarten through eighth grade in small group settings. This supplemental reading program provides intensive instruction using research based programs such as Story Town Targeted Intervention and Read 180. ACES is focused on meeting the needs of all students. To this end, ACES offers a variety of extended school day programs. These programs target specific student needs and are offered both before and after school. These programs include small group writing instruction, focused math tutorials, science study group and a Saturday reading program. Gifted students in grades 1 and 2 receive "Gifted Instruction" in Language Arts and Reading daily. Project -based applications encompassing the sciences; arts, math, and language allow students an opportunity to combine their creativity and practical knowledge. Eligible students in grades 3, 4, and 5 have an opportunity to enroll in a gifted language Arts /Reading course and a gifted Math course. Eligible students in middle school have an opportunity to enroll in gifted courses. ACES science laboratory program provides students with hands -on application of core curriculum. Students in second through fifth grade visit the science lab weekly and students in kindergarten and first grade conduct experiments within their classrooms. All middle school students enroll in comprehensive science courses that emphasizes hands -on investigation. City of Aventura Page 14 Charter School Fund Budget ACES students are exposed to eco- literarcy through participation in our outdoor garden project. ACES Modern Language Program places emphasis on four basic components of language acquisition (e.g., listening, speaking, reading and writing). Students build an understanding of the relationship between perspectives and products of various cultures. Middle School students are required to enroll in Spanish courses throughout their middle school career at ACES. The elementary Spanish program is offered to all kindergarten through fifth grade students and emphasizes cultures and conversational speaking. ACES Middle School Program offers academic rigor in conjunction with an extraordinary selection of extracurricular activities and elective programs. ACES students have the opportunity to enroll in high school level Spanish, Physical Science, Biology, Algebra and Geometry and to select one of five elective courses. These elective courses include Media Production, Modern Dance, Art, Guitar, Team Sports and Drama. All middle school students are invited to participate in after school teams including volleyball, basketball and tennis. ACES also participates in the Independent Athletic League and offers competitive boys and girls basketball and competitive boys and girls soccer, competitive girls volleyball and boys flag football. These programs are funded through the school budget and offered at no cost to students. Elementary school students also enjoy a variety of special subject classes daily. These programs include art, physical education, technology, media, Spanish, writing and music. Each Friday Elementary students participate in a club. Clubs vary from year to year based on student interest. Currently ACES is offering the following clubs; Bolleywood Dance, Baton, Board Games, Latch Hook, Scrapbooking, Table Tennis, Jazz Dance, Middle Eastern Dance, Latin Dance, French, Origami, Yoga, Kickball, Soccer, Basketball and Healthy Eating /Gardening. PERFORMANCE CRITERIA 1) Indicator: All students will maintain a portfolio demonstrating and charting improvement and mastery of skills required at that grade level. This portfolio will be part of the Personal Learning Plan (PLP) that is the compendium of parent, student and teacher conferences. Each PLP will establish academic goals for each individual student in relation to his /her performance and progress. 2007/08 Actual: Complete 2008/09 Actual: Complete 2009/10 Actual: Complete 2010/11 Actual: Complete 2011/12 Actual: Complete 2) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B" 2007/08 Actual: A 2008/09 Actual: A 2009/10 Actual: A 2010/11 Actual: A 2011/12 Actual: A City of Aventura Page 15 Charter School Fund Budget 3) Indicator: Meet the requirements delineated in Florida State Board of Education Administrative Rule 6A- 1.09981, Implementation of Florida's System of School Improvement and Accountability, as may be amended from time to time. 2007/08 Actual: Complete 2008/09 Actual: Complete 2009/10 Actual: Complete 2010/11 Actual: Complete 2011/12 Actual: Complete 4) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of the year. 2007/08 Actual: 100% 2008/09 Actual: 100% 2009/10 Actual: 100% 2010/11 Actual: 100% 2011/12 Actual: 100% 5) Indicator: Number of students enrolled shall be 95% of the number allowed by the School Charter. 2007/08 Actual: 100% 2008/09 Actual: 100% 2009/10 Actual: 100% 2010/11 Actual: 100% 2011/12 Actual: 100% 6) Indicator: The year -to -year retention rate shall be 90 %. 2007/08 Actual: 98% 2008/09 Actual: 98% 2009/10 Actual: 98% 2010/11 Actual: 98% 2011/12 Actual: 98% 7) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to the statement that "I would recommend the Charter School to a friend" is 90 %. 2007/08 Actual: 99% 2008/09 Actual: 99% 2009/10 Actual: 99% 2010/11 Actual: 99% 2011/12 Actual: 99% 8) Indicator: The audits required by State Law and the Charter shall indicate that the financial statements are presented fairly and that tests of compliance with laws and regulations and consideration of the internal control over financial reporting disclose no instances of non- compliance, nor any material weaknesses. 2007/08 Actual: All in compliance 2008/09 Actual: All in compliance City of Aventura Page 16 Charter School Fund Budget 2009/10 Actual: All in compliance 2010/11 Actual: All in compliance 2011/12 Actual: All in compliance 9) Indicator: Class size and student/classroom teacher ratios shall be maintained throughout the school year at 18:1 for kindergarten through third grade and an average of 22:1 for all grades fourth through eighth. 2007/08 Actual: All in compliance 2008/09 Actual: All in compliance 2009/10 Actual: All in compliance 2010/11 Actual: All in compliance 2011/12 Actual: All in compliance 10) Indicator: Reading - Percent of Students in the school on grade level and above in Reading. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2007/08 Actual: 88% 2008/09 Actual: 93% 2009/10 Actual: 92% 2010/11 Actual: 92% 2011/12 Actual: 88% 11) Indicator: Math - Percent of Students in the school on grade level and above in Math. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2007/08 Actual: 88% 2008/09 Actual: 87% 2009/10 Actual: 85% 2010/11 Actual: 92% 2011/12 Actual: 88% 12) Indicator: Writing - Percent of students in the school on grade level and above in Writing. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2007/08 Actual: 89% 2008/09 Actual: 92% 2009/10 Actual: 87% 2010/11 Actual: 90% 2011/12 Actual: 94% 13) Indicator: All Students will achieve high science standards as measured by Sunshine State Standards Performance Standards. 2007/08 Actual: 69% 2008/09 Actual: 73% 2009/10 Actual: 67% 2010/11 Actual: 76% 2011/12 Actual: 81% City of Aventura Page 17 Charter School Fund Budget CITY OF AVENTURA BUDGET CATEGORY SUMMARY 2013114 (July 1 - June 30) FUN© IDESCRIP�lN s . Y � Lac a a ow REVENUE PROJECTIONS State Shared Revenues $ 6,458,160 $ 6,508,983 $ 3,142,636 $ 6,880,340 Charges for Services 190,889 161,100 88,822 186,100 Misc. Income 593,929 520,534 308,979 542,000 Other Non - Revenues 100,000 494,279 444,279 304,969 Taal Revenues' k t $ 3 98'{ $41?��1 $9�1i't' y. . �. K -3 Basic 4 -8 Basic Exceptional Student Program Substitute Teachers Instruct Media Services School Administration Pupil Transit Services Operation of Plant Child Care Supervision Capital Outlay EXPENDITURES $ 1,796,700 $ 2,031,945 $ 783,663 $ 2,099,677 2,364,882 2,453,518 1,009,544 2,569,078 222,307 225,614 89,206 225,029 147,560 83,341 66,488 84,516 71,358 71,342 29,684 66,493 977,534 825,369 411,276 812,700 183,600 184,000 109,140 184,000 1,419,195 1,579,753 715,467 1,572,551 149,389 128,015 71,686 138,864 139,346 102,000 106,129 160,500 `Cotaxendtures� $ Tg1,8'f ?�8?,�r 1-11 Revenues over(under) Expenditures $ (128,893) $ 0 $ 592,433 $ (0) City of Aventura Page 18 Charter School Fund Budget CITY OF AVENTURA 2013/14 CEP 1�TIIiIEMT?S1IPIpN .. EE... _l,'a•,r.�- a"bi- .'>.wue'a..Yw4V�"an 2�,. -.. .. .. .. ,. F ey ,12 S, 2 0121,13 4 ACT AL A P# C) 1F1AL G F 1 EA�F CIT�I M E 05 4 G ,�` � .k • t },2 � 0i3 ;#.�' is >'` 3 � R4` 9 } .., «O'.:RECi�P M -. "�., : , BUDGES A1•lA�F� PFkt2 „ ";.4. Personnel Services $ 5,035,134 $ 5,201,669 $ 2,017,605 $ 5,350,282 Operating Expenditures 1,843,489 1,854,727 1,040,960 1,870,627 Other Uses 453,902 526,500 227,589 532,000 Capital Outlay 139,346 102,000 106,129 160,500 Charter School Department Organization Chart City Manager CSUSA School Advisory Educational! Committee Administrative` rF Services _r. k, Principal h: School Operations City of Aventura Page 19 Charter School Fund Budget CITY OF AVENTURA CHARTER SC,��L�F�i#1�1D #19D' REVENUE PROJECTIONS 2013/14 Charges for Services: 3478050 3450 Food Service Fees 3479050 3473 After School Programs Subtotal $ 96,428 $ 71,000 $ 22,618 $ 71,000 5,672,284 5,722,983 2,909,209 6,071,340 68,040 68,000 - 91,000 135,993 147,000 58,502 147,000 485,415 500,000 152,307 500,000 $ 6,458,160 $ 6,508,983 $ 3,142,636 $ 6,880,340 $ - $ 6,100 $ - $ 6,100 190,889 155,000 88,822 180,000 $ 190,889 $ 161,100 $ 88,822 $ 186,100 State Shared Revenues: 3359050 3261 School Lunch Reimbursement 3359100 3310 Florida Education Finance Program 3359201 3361 A+ Revenues 3359800 3354 Transportation 3359910 3391 Capital Outlay $ Subtotal $ Charges for Services: 3478050 3450 Food Service Fees 3479050 3473 After School Programs Subtotal $ 96,428 $ 71,000 $ 22,618 $ 71,000 5,672,284 5,722,983 2,909,209 6,071,340 68,040 68,000 - 91,000 135,993 147,000 58,502 147,000 485,415 500,000 152,307 500,000 $ 6,458,160 $ 6,508,983 $ 3,142,636 $ 6,880,340 $ - $ 6,100 $ - $ 6,100 190,889 155,000 88,822 180,000 $ 190,889 $ 161,100 $ 88,822 $ 186,100 City of Aventura Page 20 Charter School Fund Budget Misc. Income: 3611000 3431 Interest Earnings $ 5,451 $ 10,000 $ 2,610 $ 9,000 3661900 3495 Misc. Revenues 149,378 150,000 99,182 150,000 3661910 3495 Sport Program Fundraising 9,900 2,500 2,865 3,000 3661955 3467 Field Trips /Special Programs 203,327 200,034 84,473 200,000 3692000 3469 Special events 30,362 13,000 18,968 30,000 3665000 3469 Other Private Source Revenue 195,511 145,000 100,881 150,000 Subtotal $ 593,929 $ 520,534 $ 308,979 $ 542,000 Other Non - Revenues: 3811039 3610 Transfers In $ 100,000 $ 100,000 $ 50,000 $ 100,000 3999000 3489 Beginning Surplus - 394,279 394,279 204,969 Subtotal $ 100,000 $ 494,279 $ 444,279 $ 304,969 City of Aventura Page 20 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 -6001 -569 K -3 Basic 5101 Personnel Services 330 Travel/Conferences/Training $ 2,413 $ 3,500 $ 106 $ 1220 120 Teacher $ 1,260,871 $ 1,322,655 $ 518,044 $ 1,351,660 1230 130 Other Certified Instruction 91,247 163,783 35,756 171,043 4,500 5410 Reading Specialist Memberships /Dues /Subscription - 1,500 - 1,500 5411 Instructional Counselor Textbooks 44,634 54,000 36,052 60,000 Assistant Principal subtotal $ 74,115 $ 98,500 $ 69,918 $ 1250 150 Kindergarten Aides (P/T) 7 99,965 96,353 51,982 97,299 Admin. Asst. - - - 1502 291 Bonuses 31,942 48,000 2,201 48,000 1503 291 Stipends - 22,725 - 22,475 2101 221 Social Security- matching 109,969 121,084 44,638 123,930 2201 211 Pension 3,470 11,385 2,822 11,664 2301 231 Health, Life & Disability Insurance 82,206 121,430 41,521 137,843 2302 232 Dental Insurance 13,261 6,720 6,220 13,952 2401 241 Workers' Compensation 8,595 19,310 4,143 12,312 2501 250 Unemployment Compensation 21,059 - 6,418 5,000 subtotal $ 1,722,585 $ 1,933,445 $ 713,745 $ 1,995,177 ODeratinq Expenditures /Expenses 4001 330 Travel/Conferences/Training $ 2,413 $ 3,500 $ 106 $ 3,500 5290 590 Other Mat'I & Supply 25,801 35,000 32,862 35,000 5299 790 Miscellaneous Expense 1,267 4,500 898 4,500 5410 521 Memberships /Dues /Subscription - 1,500 - 1,500 5411 520 Textbooks 44,634 54,000 36,052 60,000 subtotal $ 74,115 $ 98,500 $ 69,918 $ 104,500 City of Aventura Page 21 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 -6002 -569 4-8 Basic 5102 Personnel Services 330 Travel/Conferences/Training $ 4,974 $ 4,500 $ 1,321 $ 1220 120 Teacher $ 1,867,592 $ 1,742,594 $ 737,221 $ 1,817,887 1230 130 Other Certified Instruction Miscellaneous Expense 1,125 3,000 673 3,000 5410 Assistant Principal - 73,542 - 79,536 1250 150 Aide - 28,838 87,000 15,574 1502 291 Bonuses 46,588 60,000 2,627 60,000 1503 291 Stipends - 47,880 169,339 $ 49,095 2101 221 Social Security- matching 141,718 141,140 54,484 146,344 2201 211 Pension 10,082 13,837 5,996 14,347 2301 231 Health, Life & Disability Insurance 89,486 145,774 52,838 168,265 2302 232 Dental Insurance 12,903 8,064 5,762 17,152 2401 241 Workers' Compensation 9,670 22,509 4,845 14,539 2501 250 Unemployment Compensation 23,231 - 8,099 5,000 subtotal $ 2,201,270 $ 2,284,179 $ 871,872 $ 2,387,739 ODeratina Expenditures /Expenses 4001 330 Travel/Conferences/Training $ 4,974 $ 4,500 $ 1,321 $ 4,500 5290 590 Other Mat'I & Supply 68,300 65,000 31,073 65,000 5299 790 Miscellaneous Expense 1,125 3,000 673 3,000 5410 521 Memberships /Dues /Subscription - 839 - 839 5411 520 Textbooks 72,906 87,000 97,056 93,000 5901 791 Athletic Activities 16,307 9,000 7,549 15,000 subtotal $ 163,612 $ 169,339 $ 137,672 $ 181,339 City of Aventura Page 22 Charter School Fund Budget CITY OF AVENTUM CHARTER SCHOOL 2013/14 BUDGETARY ACCOUNT SUMMARY 190 - 6003 -569 Exceptional Student Program 5250 Personnel Services 310 Prof & Tech Services -SPED $ 37,114 $ 33,000 $ 17,403 $ 1220 120 Teacher $ 147,118 $ 92,472 $ 57,367 $ 89,134 1230 130 Other Certified Instruction Leasing Expense - 3,000 - 1,500 5290 Dean of Student Services - 56,310 - 58,720 1502 291 Bonuses 4,607 5,000 71 5,000 1503 291 Stipends - - - - 2101 221 Social Security- matching 11,241 11,382 4,336 11,311 2201 211 Pension 587 1,116 56 1,109 2301 231 Health, Life & Disability Insurance 10,877 10,455 3,080 11,443 2302 232 Dental Insurance 568 576 170 1,200 2401 241 Workers' Compensation 735 1,815 379 1,124 2501 250 Unemployment Compensation 2,853 - 820 - subtotal $ 178,586 $ 179,126 $ 66,279 $ 179,041 Oneratina Expenditures /Expenses 3190 310 Prof & Tech Services -SPED $ 37,114 $ 33,000 $ 17,403 $ 33,000 4001 330 Travel/Conferences/Training - 3,000 - 3,000 4420 590 Leasing Expense - 3,000 - 1,500 5290 590 Other Mat'I & Supply 5,778 5,000 4,850 6,000 5299 790 Miscellaneous Expense 829 1,500 674 1,500 5410 521 Memberships /Dues /Subscription - 988 - 988 subtotal -$ 43,721 $ 46,488 $ 22,927 $ 45,988 s" A= To#al function 5250 ` r'rw$?�$'t4`� 8;2Qfi ., '�;fl9i City of Aventura Page 23 Charter School Fund Budget CITY OF AVENTUM CHARTER SCHOOL 2013/14 BUDGETARY ACCOUNT SUMMARY 190 - 6004 -569 Substitute Teachers 5901 Personnel Services 1220 120 1225 140 1502 291 2101 221 2201 211 2301 231 2302 232 2401 241 2501 250 City of Aventura Pool Sub Teacher - PIT Bonuses Social Security- matching Pension Health, Life & Disability Insurance Dental Insurance Workers' Compensation Unemployment Compensation $ 26,698 $ 26,265 $ 9,758 $ 26,523 103,733 46,000 48,855 46,000 - 800 142 500 8,848 5,528 4,438 5,548 - 197 28 199 1,917 3,477 1,311 3,796 287 192 201 400 388 882 182 551 5,689 - 1,573 1,000 Page 24 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013/14 BUDGETARY ACCOUNT SUMMARY 190 -6005 -569 Instruct Media Services 6200 2a�a!d ER Personnel Services 1230 130 Media Specialist $ 56,593 $ 56,833 $ 25,246 $ 52,137 1502 291 Bonuses 2,388 2,500 71 2,500 2101 221 Social Security- matching 4,321 4,348 1,925 3,988 2201 211 Pension 715 349 128 314 2301 231 Health, Life & Disability Insurance 3,242 3,427 1,347 3,757 2302 232 Dental Insurance 212 192 68 400 2401 241 Workers' Compensation 311 693 151 396 2501 250 Unemployment Compensation 838 - 748 - subtotal $ 68,620 $ 68,342 $ 29,684 $ 63,493 Operating Expenditures /Expenses 5411 520 Textbooks $ 2,738 $ 3,000 $ - $ 3,000 subtotal $ 2,738 $ 3,000 $ - $ 3,000 i T�a1 Furact�on 6200 $ 7a58 �1,� NU 66,493 Rn- City of Aventura Page 25 Charter School Fund Budget Personnel Services 1211 110 1260 1502 2101 2201 2301 2302 2401 2501 160 291 221 211 231 232 241 251 CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 -6006 -569 School Administration 7300 Administrators Dean of Academics Principal Other Support Personnel 2 Receptionist Administrative Secretary Registrar /Compliance /ESE Business Manager Network/Comp Tech $ 312,604 $ 243,236 $ 205,813 207,384 95,719 $ 205,306 96,799 235,963 Bonuses 2,421 7,500 6,983 $ 7,500 Social Security- matching 36,172 34,472 13,093 33,757 Pension 28,316 28,928 9,330 26,798 Health, Life & Disability Insurance 34,741 36,415 12,726 35,071 Dental Insurance 3,084 1,536 964 3,152 Workers' Compensation 3,643 5,498 452 3,354 Unemployment Compensation 3,383 2,000 1,074 2,000 subtotal $ 630,177 $ 566,969 $ 230,157 $ 552,900 Operatinq Expend itures /E,xpenses 4001 330 Travel/Conferences/Training $ 6,983 $ 10,000 $ 1,008 $ 10,000 4041 201 Automobile Allowance 5,400 5,400 2,700 5,400 4101 Telephone 840 - 700 1,400 4855 790 Field Trips /School Events 306,275 215,000 132,814 215,000 5290 590 Other Mat'I & Supply 22,488 25,000 42,930 25,000 5410 521 Memberships /Dues /Subscription 5,371 3,000 967 3,000 subtotal $ 347,357 $ 258,400 $ 181,119 $ 259,800 . za �. s s > r'"i`,� t •ec M, ',y¢'+.F'�s.ei n-rx M m� x;,.x a.aTOfa1 Filnctl0n 7300. 2, $977,53 $,: ��. ,S;O; 0 City of Aventura Page 26 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 - 6007 -569 Pupil Transit Services 7800 Operating Expenditures /Expenses 3190 310 Prof & Tech Services $ 183,600 $ 184,000 $ 109,140 $ 184,000 a s'tr aS`§ �' ?W; +�� 5�'w';.asi: b Cy TAtal I`ll Ction 7810 t �' ���#33.,6 b 'IS i3�# w,k �., .. , � ,. City of Aventura Page 27 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 - 6008 -569 Operation of Plant 7900 n A SCHOnLy r `a ` x0111 3012 �� 011.4' #t ti h Personnel Services 1260 160 Other Support Personnel $ 28,905 $ 28,427 $ 12,976 $ 29,423 Janitor 2101 221 Social Security- matching 2,095 2,175 940 2,251 2201 211 Pension 3,176 3,980 1,817 4,119 2301 231 Heafth, Life & Disability Insurance 14,117 14,132 6,349 14,135 2302 232 Dental Insurance 591 192 272 400 2401 241 Workers' Compensation 1,236 347 458 224 subtotal $ 50,120 $ 49,253 $ 22,812 $ 50,551 Operating_ Expenditures /Expenses 3147 316 School Advisory Consultant $ - $ - $ - 3148 312 Planning /Management Fee CSUSA 353,530 326,000 161,800 279,000 3201 312 Accounting & Auditing Fees 11,000 15,000 12,160 15,000 3431 310 Contract -Food Services 64,303 64,000 28,776 64,000 4101 370 Communications 64,396 53,000 34,279 65,000 4301 430 Electricity 132,733 151,000 66,062 151,000 4320 380 Pub Ut Svc Othr Energy Sv 20,285 20,000 10,483 20,000 4440 360 Office Equip - Leasing Expense 16,528 28,000 240 28,000 4501 320 Insurance & Bond Premium 18,888 35,000 16,164 35,000 4620 350 Contract- Building Maintenance 137,079 217,000 66,001 217,000 4635 350 Repairs & Maintenance 91,114 84,000 66,810 84,000 5120 Computer Supplies /Software - - - 21,000 5290 590 Other Mat'I & Supply 5,317 10,000 2,291 10,000 5295 510 Cleaning /Janitorial Supplies - 1,000 - 1,000 subtotal -$ 915,173 $ 1,004,000 $ 465,066 $ 990,000 Other Uses 5901 790 Contingency $ 7,772 $ 75,000 $ - $ 82,000 5905 790 AACC Expenses 2,130 7,500 1,602 6,000 9101 971 Transfer to General Fund - - - - 9129 921 Lease Payments to City Debt Service 444,000 444,000 225,987 444,000 subtotal -$ 453,902 $ 526,500 $ 227,589 $ 532,000 Y ,., .... ... _ X M a T 5 .. S M1- Total Function 7900 $119195.: $ ,..1,57,753,x= 71 ... ... 4. . .. .. ,.. - . .. ,x p..n .. .. .. .. ... ..., i -a s. City of Aventura Page 28 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 - 6009 -569 Child Care Supervision 9102 Personnel Services 310 Contract - Recreation Programs $ 76,020 $ 53,000 $ 32,111 $ 1260 160 Other Support Personnel $ 32,535 $ 32,805 $ 14,804 $ 32,805 2,000 4301 After School Counselor I Electricity 10,000 10,000 5,000 10,000 4501 After School Counselor II Insurance & Bond Premium 3,000 3,000 1,500 2101 221 Social Security- matching 2,050 2,510 920 2,510 2401 241 Workers' Compensation 181 400 138.0 249 2501 250 Unemployment Compensation 1,450 1,300 706 1,300 7,500 subtotal $ 36,216 $ 37,015 $ 16,568 $ 36,864 Operating Expenditures /Expenses 3113 310 Contract - Recreation Programs $ 76,020 $ 53,000 $ 32,111 $ 64,000 3201 312 Accounting & Auditing Fees 2,000 2,000 1,000 2,000 4301 430 Electricity 10,000 10,000 5,000 10,000 4501 320 Insurance & Bond Premium 3,000 3,000 1,500 3,000 4620 350 Contract- Building Maintenance 8,685 8,000 6,960 8,000 4635 350 Repairs & Maintenance 7,622 7,500 3,750 7,500 5290 590 Other Mat'I & Supply 5,846 7,500 4,797 7,500 subtotal $ 113,173 $ 91,000 $ 55,118 $ 102,000 City of Aventura . `fir 30ta1 Funct�o�a 9102 �y��t,' ' x:71 _,�... '.".'.A�_,._ `'.. Y9,�j� '9 i r' a'�ki i Page 29 Charter School Fund Budget CITY OF AVENTURA CHARTER SCHOOL 2013114 BUDGETARY ACCOUNT SUMMARY 190 - 6010569 Capital Outlay 7400 Capital Outlay 6401 692 Computer Equipment >5000 6402 643 Computer Equipment <5000 6410 640 Furniture, Fixture & Equipment City of Aventura $ 65,011 $ 20,000 $ 17,315 $ 40,000 74,335 82,000 84,161 120,500 - - 4,653 - Upgrade Network Switches and Routers 20,000 Replace AV Equipment and/or Smartboards 20,000 Subtotal 40,000 Replace 100 Computers /Laptops 110,000 Mobile Classroom 10,500 Subtotal 120,500 Page 30 �. " y� � ► k Charter School Fund Budget ORDINANCE NO. 2013- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2013/14 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2013/2014 Operating and Capital Improvement Program Budget for the Aventura City of Excellence School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly- enacted Resolution affecting such amendment or transfer. City of Aventura Page 31 Charter School Fund Budget Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and /or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Resolutions as may be necessary and proper to modify any line item from the Budget hereby. City of Aventura Page 32 Charter School Fund Budget Section 7. Encumbrances. All outstanding encumbrances at June 30, 2013 shall lapse at that time; and all capital outlay encumbrances and capital outlay expenditures not spent during the fiscal year may be re- appropriated in the 2013/2014 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. City of Aventura Page 33 Charter School Fund Budget MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the VICE PRESIDENT, Legal Notices of the Miami Daily Business Review f /k /a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA - MEETING 5/7/2013 NOTICE OF PROPOSED ORDINANCE in the XXXX Court, was published in said newspaper in the issues of 04/22/2013 Affiant further says that the said Miami Dally Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing s adve e for publication in the said newspap . Sworn to and subscribed before me this 22 day of APRIL , A.D. 2013 (SEAL)) O.V. FERBEYRE personally known to me i`^* "mot v� Notary Public State of Florida Cheryl H Marmer My p r "O Commission EE 189528 Expires 07/18/2016 r. S' CITY OF AVENTURA PUBLIC NOTICE OF PROPOSED ORDINANCE NOTICE IS HEREBY GIVEN that on Tuesday, the 7th day of May, 2013, at a meeting of the City Commission of the City of Aventura to be held at 6 p.m. in the Commission Chamber at the Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida, the City Commission will consider the adoption of the following Ordinance on second reading, entitled: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2013114 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGE- TARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMEND- MENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVER - ABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The proposed Ordinance may be inspected by the public at the Office of the City Clerk, 19200 West Country Club Drive, Aventura, Florida. Interested parties may appear at the Public Hearing and be heard with respect to the proposed Ordinance. Any person wishing to address the City Commission on any item at this Public Hearing may do so after the Mayor opens the public hearing. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this proceeding because of that disability should contact the Office of the City Clerk, 305- 466 -8901, not later than two business days prior to such proceedings. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Teresa M. Soroka, MMC City Clerk 4/P2 13- 4- 155/2069326M MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday anc Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the VICE PRESIDENT, Legal Notices of the Miami Daily Business Review f /k /a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA - PUBLIC HEARING - MAY 7, 2013 BRIAN PLEWINSKI FOR AT &T - 02 -CU -13 in the XXXX Court, was published in said newspaper in the issues of 04/22/2013 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing !Pis advertise t for publication in the said newspape Sworn to and subscribed before me this 22 day of APRIL , A.D. 2013 (SEAL) O.V. FERBEYRE personally known to me ll\ �rr CITY OF AVENTURA NOTICE OF PUBLIC HEARING Date and Time of Public Hearing: Tuesday, May 7, 2013 6:00 p. m. Applicant Name /Number: Brian Plewinski for AT&T 02 -CU -13 Applicant Request: Conditional Use approval pursuant Section 31 -145 (b)(3)f. of the City Code to permit an above ground emergency fuel storage tank to service an emergency generator for the existing AT &T rooftop cellular equipment, in the TC1 , Town Center District. Location of Subject Property: Concorde Center II Office Building 2999 NE 191 Street, City of Aventura Legal Description: Part of Tract 11, Fifth Addition Biscayne Yacht and Country Club, as recorded in Plat Book 99, Page 20 of the Public Records of Miami -Dade County, Florida (complete legal description is on file and available at the Community Development Depart- ment, City of Aventura Government Center at the address below) Plans are on file and may be examined during regular business hours at the City of Aventura Government Center, Community Development Department, 19200 West Country Club Drive, Aventura, Florida, 33180. Plans may be modified at or before the Public Hearing. The application may change during the hearing process. The Public Hearing will be held in the City Commission Chamber at City of Aventura Government Center at the address above. Your comments may be made in person at the hearing or filed in writing prior to the hearing date. Refer to applicant/property on correspondence and mail same to City of Aventura Government Center, Community Development Department at the address above. For further information, please call (305) 466 -8940. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this proceeding because of that disability should contact the Office of the City Clerk, (305) 466 -8901, not later than two business days prior to such proceedings. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Teresa M. Soroka, MMC, City Clerk 4/22 13- 3- 160/2070436M Pur " J�a Notary Public State of Florida Cheryl H Marmer My nfs� Commission EE 189528 Expires07 /18/2o16 ll\ �rr CITY OF AVENTURA NOTICE OF PUBLIC HEARING Date and Time of Public Hearing: Tuesday, May 7, 2013 6:00 p. m. Applicant Name /Number: Brian Plewinski for AT&T 02 -CU -13 Applicant Request: Conditional Use approval pursuant Section 31 -145 (b)(3)f. of the City Code to permit an above ground emergency fuel storage tank to service an emergency generator for the existing AT &T rooftop cellular equipment, in the TC1 , Town Center District. Location of Subject Property: Concorde Center II Office Building 2999 NE 191 Street, City of Aventura Legal Description: Part of Tract 11, Fifth Addition Biscayne Yacht and Country Club, as recorded in Plat Book 99, Page 20 of the Public Records of Miami -Dade County, Florida (complete legal description is on file and available at the Community Development Depart- ment, City of Aventura Government Center at the address below) Plans are on file and may be examined during regular business hours at the City of Aventura Government Center, Community Development Department, 19200 West Country Club Drive, Aventura, Florida, 33180. Plans may be modified at or before the Public Hearing. The application may change during the hearing process. The Public Hearing will be held in the City Commission Chamber at City of Aventura Government Center at the address above. Your comments may be made in person at the hearing or filed in writing prior to the hearing date. Refer to applicant/property on correspondence and mail same to City of Aventura Government Center, Community Development Department at the address above. For further information, please call (305) 466 -8940. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this proceeding because of that disability should contact the Office of the City Clerk, (305) 466 -8901, not later than two business days prior to such proceedings. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Teresa M. Soroka, MMC, City Clerk 4/22 13- 3- 160/2070436M