04-02-2013City Commission CttrManagrs
Susan Gottlieb, Mayor ]Erie M. Soroka, ICMA -CM
City Clerk
Bnbar Cohen Teresa M. Soroka, MMC
Teri Holzberg
Billy Joel -` §i' City Attorney
Michael Stern Weiss Serota Helfman
Howard Weinberg Pastoriza Cole & Boniske
Luz Urbiez Weinberg
APRIL 29 2013 6 PM
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions/Emergency Additions
4. ELECTION OF VICE MAYOR
5. SPECIAL PRESENTATIONS: Employee Service Awards
Certificates of Appreciation to Community
Services Advisory Board Members
6. CONSENT AGENDA: Matters included under the Consent Agenda are self - explanatory and
are not expected to require discussion or review. Items will be enacted by one motion. If discussion
is desired by any member of the Commission, that item must be removed from the Consent Agenda
and considered separately.
A. APPROVAL OF MINUTES:
March 5, 2013 Commission Meeting
March 21, 2013 Special Meeting
March 21, 2013 Commission Workshop Meeting
B. MOTION AUTHORIZING THE APPROPRIATION OF UP TO
$36,000 FOR THE POLICE BOAT DOCK AND RELATED
EQUIPMENT FROM THE POLICE FORFEITURE FUNDS IN
ACCORDANCE WITH THE CITY MANAGER'S
MEMORANDUM
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS
SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE
MANNER OF DISPOSAL; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
APRIL 2, 2013
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER ON BEHALF OF THE CITY TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED MUTUAL AID
AGREEMENT BETWEEN THE CITY OF AVENTURA AND
THE CITY OF NORTH BAY VILLAGE FOR LAW
ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
FOR AN EFFECTIVE DATE.
7. ZONING HEARINGS: QUASI - JUDICIAL PUBLIC HEARINGS — Please be
advised that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment
upon any of these items, please inform the Mayor when she requests public comments. An opportunity for persons to speak
on each item will be made available after the applicant and staff have made their presentations on each item. All testimony,
including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives
testimony may be subject to cross - examination. If you refuse either to be cross - examined or to be sworn, your testimony will
be given its due weight. The general public will not be permitted to cross - examine witnesses, but the public may request the
Commission to ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence
of their authority to speak for the organization. Further details of the quasi-judicial procedures may be obtained from the
Clerk. NONE
8. ORDINANCES: FIRST READING— PUBLIC INPUT: None.
9. ORDINANCES — SECOND READING — PUBLIC HEARING:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2011 -08
WHICH ORDINANCE ADOPTED A BUDGET FOR THE 2012/2013
FISCAL YEAR BY REVISING THE 2012/2013 FISCAL YEAR
OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT
"A" ATTACHED HERETO; ESTABLISHING THE COMMITTED
FUND BALANCE FOR HURRICANE/EMERGENCY AND DISASTER
RECOVERY OPERATING RESERVES; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE.
10. RESOLUTIONS — PUBLIC HEARING: None.
11. REPORTS
12. PUBLIC COMMENTS
13. OTHER BUSINESS: None.
2
APRIL 2, 2013
14. ADJOURNMENT
FUTURE MEETINGS
COMMISSION WORKSHOP APRIL 18, 2013 9AM EXEC. CONFERENCE ROOM
COMMISSION MEETING MAY 7, 2013 6 PM COMMISSION CHAMBER
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305- 466 -8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may
be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission
with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W.
Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at
305 -466 -8901.
1a
MINUTES
CITY COMMISSION MEETING
MARCH 5, 2013 6 PM
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan
Gottlieb at 6 p.m. Present were Commissioners Enbar Cohen, Teri Holzberg, Billy Joel,
Michael Stern, Howard Weinberg, Vice Mayor Luz Urbaez Weinberg, Mayor Susan
Gottlieb, City Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney
David Wolpin. As a quorum was determined to be present, the meeting commenced.
2. PLEDGE OF ALLEGIANCE: Led by Rev. Will Keyser
3. AGENDA: REQUESTS FOR DELETIONS /EMERGENCY ADDITIONS: None.
4. SPECIAL PRESENTATIONS: Certificate of Appreciation for fifteen years of service
to the City was presented by Mr. Soroka to Police Officer Anna Howell.
5. CONSENT AGENDA: A motion to approve the Consent Agenda was offered by
Commissioner Joel, seconded by Vice Mayor Luz Weinberg, passed unanimously and
the following action was taken:
A. The following minutes were approved:
February 5, 2013 Commission Meeting
February 21, 2013 Commission Workshop Meeting
B. Resolution No. 2013 -11 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED
UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF
THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE
C. Resolution No. 2013 -12 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED CONTRACT RENEWAL FOR LANDSCAPE
MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHT -OF -WAY ON BISCAYNE BOULEVARD
FROM THE OLETA RIVER BRIDGE NORTH TO THE MIAMI-
DADE /BROWARD COUNTY LINE BY AND BETWEEN THE CITY OF
AVENTURA AND THE FLORIDA DEPARTMENT OF
TRANSPORTATION; AUTHORIZING THE CITY MANAGER TO TAKE
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
D. The following motion was approved:
MOTION TO ACCEPT FOR FILING THE COMPREHENSIVE ANNUAL
FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED
SEPTEMBER 30 2012 AND THE LETTER DATED FEBRUARY 19, 2013
ATTACHED HERETO AS ATTACHMENT A
6. ZONING HEARINGS: QUASI - JUDICIAL PUBLIC HEARINGS — Please be advised that the
following items on the Commission's agenda are quasi - judicial in nature. If you wish to object or comment upon any of these
items, please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be
made available after the applicant and staff have made their presentations on each item. All testimony, including public
testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject
to cross - examination. If you refuse either to be cross - examined or to be sworn, your testimony will be given its due weight. The
general public will not be permitted to cross - examine witnesses, but the public may request the Commission to ask questions
of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for
the organization. Further details of the quasi - judicial procedures may be obtained from the Clerk.
A. Mr. Wolpin reviewed the quasi - judicial procedures. City Clerk Teresa
M. Soroka administered the oath to all those wishing to offer
testimony in items 6A -B. Mr. Wolpin then read the following
resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA GRANTING CONDITIONAL USE
APPROVAL PURSUANT TO SECTION 31- 144(f)(2)j. OF THE CITY
CODE TO PERMIT A SELF - SERVICE STORAGE FACILITY IN THE
MO (MEDICAL OFFICE) DISTRICT; GRANTING APPROVAL OF
VARIANCE FROM SECTION 31 -144 (f)(4)d.3. OF THE CITY CODE
TO PERMIT 29.7% OPEN SPACE, WHERE A MINIMUM OF 33%
OPEN SPACE IS REQUIRED BY CODE; AND GRANTING
APPROVAL OF VARIANCE FROM SECTION 31- 144(f)(4)c. OF
THE CITY CODE TO PERMIT A 20 FOOT WIDE REAR YARD
SETBACK, WHERE A MINIMUM REAR YARD SETBACK OF 25
FEET IS REQUIRED BY CODE, FOR THE REDEVELOPMENT OF
THE SELF SERVICE STORAGE FACILITY AT 21288 BISCAYNE
BOULEVARD, CITY OF AVENTURA; PROVIDING FOR AN
EFFECTIVE DATE.
Community Development Director Joanne Carr addressed the
Commission and entered the staff report into the record. A motion for
2
B.
approval was offered by Commissioner Cohen and seconded by
Commissioner Howard Weinberg. Mayor Gottlieb opened the public
hearing. The following individuals addressed the Commission:
Michael Radell, Esq., Jim Fitzpatrick, Senior Vice President for
Public Storage, and Architect Gustavo Carbonell, representing the
applicant. There being no further speakers, the public hearing was
closed. The motion for approval passed unanimously by roll call vote
and Resolution No. 2013 -13 was adopted.
Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA GRANTING APPROVAL OF VARIANCE
FROM SECTION 31 -145 (b)(5) h. OF THE CITY CODE TO ALLOW
COMMON OPEN SPACE OF 29.35 %, WHERE A MINIMUM 35%
COMMON OPEN SPACE IS REQUIRED BY CODE FOR THE TC1
(TOWN CENTER) DISTRICT; VARIANCE FROM SECTION 31-
171(a)(6)a. OF THE CITY CODE TO ALLOW AN EXISTING 8.4
FOOT AND AN EXISTING 8.5 FOOT WIDE PARKING STALL,
WHERE A MINIMUM PARKING STALL WIDTH OF 9 FEET IS
REQUIRED BY CODE; VARIANCE FROM SECTION 31- 171(a)(7)
OF THE CITY CODE TO ALLOW AN EXISTING 4 FOOT AND 5
FOOT SETBACK TO PARKING PAVEMENT, WHERE A MINIMUM
10 FOOT SETBACK IS REQUIRED BY CODE; VARIANCE OF
SECTION 31- 221(i)(3) a.1. OF THE CITY CODE TO ALLOW AN
EXISTING 5 FOOT WIDE AND AN EXISTING 6 FOOT WIDE
TERMINAL ISLAND, WHERE A MINIMUM TERMINAL ISLAND
WIDTH OF 7 FEET IS REQUIRED BY CODE; VARIANCE FROM
SECTION 31- 221(i)(3)a.2. OF THE CITY CODE TO ALLOW
PARKING ROWS WITH MORE THAN NINE CONTIGUOUS
PARKING SPACES WITHOUT A LANDSCAPED ISLAND, WHERE
A MINIMUM OF ONE 7 FOOT WIDE LANDSCAPED ISLAND FOR
EVERY NINE PARKING SPACES IS REQUIRED BY CODE; AND
VARIANCE FROM SECTION 31- 221(i)(3)a.2 OF THE CITY CODE
TO ALLOW AN EXISTING 0 FOOT WIDE, AN EXISTING 3.9 FOOT
WIDE AND AN EXISTING 4.8 FOOT WIDE DIVIDER MEDIAN,
WHERE A MINIMUM 7 FOOT WIDE DIVIDER MEDIAN IS
REQUIRED BY CODE, FOR THE TOWN CENTER AVENTURA
PLAZA AT 2711 NE 187 STREET, CITY OF AVENTURA;
PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Joel and
seconded by Commissioner Stern. Ms. Carr addressed the
Commission and entered the staff report into the record. Mayor
3
Gottlieb opened the public hearing. The following individuals
addressed the Commission: Noel Barnett, Bohler Engineering,
Mickey Marrero, Esq., Ken Bernstein, Esq., Turnberry & Associates,
all representing the applicant; Jonathan Evans, 7000 Island Blvd;
Ross Toyne, Esq., and Bettina Arossi of Venture of Aventura West;
Mercedes Gorina, resident of Venture West. There being no further
speakers, the public hearing was closed. The motion for approval
passed unanimously by roll call vote and Resolution No. 2013 -14
was adopted.
7. ORDINANCES: FIRST READING /PUBLIC HEARING:
A. Mr. Wolpin read the following ordinance by title:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2011 -08 WHICH
ORDINANCE ADOPTED A BUDGET FOR THE 2012/2013 FISCAL
YEAR BY REVISING THE 2012/2013 FISCAL YEAR OPERATING AND
CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; ESTABLISHING THE COMMITTED FUND BALANCE FOR
HURRICANE /EMERGENCY AND DISASTER RECOVERY OPERATING
RESERVES; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Cohen and seconded by
Commissioner Stern. Mayor Gottlieb opened the public hearing. There being no
speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote.
B. Mr. Wolpin read the following ordinance by title:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA
APPROVING THE SALE AND PURCHASE AGREEMENT BETWEEN
THE CITY OF AVENTURA AND PRESIDENTIAL AVENTURA
PROPERTIES, LLC FOR THE SALE OF CITY REAL PROPERTY;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE SALE AND
PURCHASE AGREEMENT AND TO EXECUTE ANY DOCUMENTS
NECESSARY TO EFFECTUATE THE SALE AND CLOSING OF THE
CITY REAL PROPERTY; PROVIDING FOR IMPLEMENTATION OF
TRANSACTION; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Vice Mayor Luz Weinberg and seconded by
Commissioner Joel. Mayor Gottlieb opened the public hearing. The following
4
individuals addressed the Commission: Alan Greenfield, Esq. and Roy Lustig,
21200 Point Place. There being no further speakers, the public hearing was
closed. The motion for approval passed unanimously by roll call vote.
8. ORDINANCES: SECOND READING /PUBLIC HEARING: None.
9. RESOLUTIONS — PUBLIC HEARING: None.
10. REPORTS: As presented.
11. PUBLIC COMMENTS: Shera Losos, Marina Cove, Krop Senior High School
liaison; Reverend Will Keyser; Joseph Platnick, Del Prado.
12. OTHER BUSINESS: None.
13. ADJOURNMENT: There being no further business to come before the
Commission at this time, after motion made, seconded and unanimously passed,
the meeting adjourned at 8 p.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
MINUTES
CITY COMMISSION Aventura Government Center
SPECIAL MEETING 19200 W. Country Club Drive
MARCH 21, 2013 9 AM Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order at 9 a.m. by
Mayor Susan Gottlieb. Present were Commissioners Enbar Cohen, Teri Holzberg, Billy
Joel, Michael Stern, Howard Weinberg, Vice Mayor Luz Urbaez Weinberg, Mayor
Gottlieb, City Manager Eric M. Soroka, City Clerk M. Teresa Soroka and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting
commenced.
2. ORDINANCES — SECOND READING — PUBLIC HEARING: Mr. Wolpin read
the following ordinance by title:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA APPROVING THE
SALE AND PURCHASE AGREEMENT BETWEEN THE CITY OF AVENTURA
AND PRESIDENTIAL AVENTURA PROPERTIES, LLC FOR THE SALE OF
CITY REAL PROPERTY; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE SALE AND PURCHASE AGREEMENT AND TO EXECUTE ANY
DOCUMENTS NECESSARY TO EFFECTUATE THE SALE AND CLOSING OF
THE CITY REAL PROPERTY; PROVIDING FOR IMPLEMENTATION OF
TRANSACTION; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Vice Mayor Weinberg and seconded by
Commissioner Cohen. Mayor Gottlieb opened the public hearing. There being
no speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote and Ordinance No. 2013 -03 was enacted.
3. ADJOURNMENT: There being no further business to come before the
Commission at this time, the meeting adjourned at 9:03 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
CALL TO ORDER/ROLL CALL: The meeting was called to order at 9:03 a.m. by
Mayor Susan Gottlieb immediately following the 9 am Special Meeting. Present were
Commissioners Enbar Cohen, Teri Holzberg, Billy Joel, Michael Stern, Howard
Weinberg, Vice Mayor Luz Urbaez Weinberg, Mayor Gottlieb, City Manager Eric M.
Soroka, City Clerk M. Teresa Soroka and City Attorney David M. Wolpin. As a quorum
was determined to be present, the meeting commenced.
1. EX PARTE COMMUNICATIONS (City Manager): Mr. Soroka reviewed Section
34 of the City Code pertaining to ex parte communication procedures and the
past practices of the City Commission regarding these procedures. Mr. Wolpin
discussed disclosure requirements. Mr. Soroka briefly discussed the history of
the Land Development Regulations.
CITY MANAGER SUMMARY: Consensus that the Commission adhere to the
past practices observed by the City Commission.
2. NALEO CONFERENCE: (Vice Mayor Luz Weinberg) Vice Mayor Weinberg
requested Commission consensus to fund her participation in the annual NALEO
Conference in Chicago June 27 -29, 2013.
CITY MANAGER SUMMARY: Consensus to approve.
Additionally, Mr. Soroka discussed the bike path issues and it was the consensus
of the Commission to send a letter to FDOT addressing the Commission's
concerns regarding the path.
Mr. Soroka then distributed a copy of Resolution 2001 -48 regarding Commission
attendance at Condominium and Homeowners Association Board meetings.
3. ADJOURNMENT: There being no further business to come before the
Commission at this time, the meeting adjourned at 9:45 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
MINUTES
CITY COMMISSION Aventura Government Center
AR�
WORKSHOP MEETING 19200 W. Country Club Drive
MARCH 21, 2013 Aventura, Florida 33180
following 9am Special Meeting
CALL TO ORDER/ROLL CALL: The meeting was called to order at 9:03 a.m. by
Mayor Susan Gottlieb immediately following the 9 am Special Meeting. Present were
Commissioners Enbar Cohen, Teri Holzberg, Billy Joel, Michael Stern, Howard
Weinberg, Vice Mayor Luz Urbaez Weinberg, Mayor Gottlieb, City Manager Eric M.
Soroka, City Clerk M. Teresa Soroka and City Attorney David M. Wolpin. As a quorum
was determined to be present, the meeting commenced.
1. EX PARTE COMMUNICATIONS (City Manager): Mr. Soroka reviewed Section
34 of the City Code pertaining to ex parte communication procedures and the
past practices of the City Commission regarding these procedures. Mr. Wolpin
discussed disclosure requirements. Mr. Soroka briefly discussed the history of
the Land Development Regulations.
CITY MANAGER SUMMARY: Consensus that the Commission adhere to the
past practices observed by the City Commission.
2. NALEO CONFERENCE: (Vice Mayor Luz Weinberg) Vice Mayor Weinberg
requested Commission consensus to fund her participation in the annual NALEO
Conference in Chicago June 27 -29, 2013.
CITY MANAGER SUMMARY: Consensus to approve.
Additionally, Mr. Soroka discussed the bike path issues and it was the consensus
of the Commission to send a letter to FDOT addressing the Commission's
concerns regarding the path.
Mr. Soroka then distributed a copy of Resolution 2001 -48 regarding Commission
attendance at Condominium and Homeowners Association Board meetings.
3. ADJOURNMENT: There being no further business to come before the
Commission at this time, the meeting adjourned at 9:45 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City na er
DATE: March 7, 2013
SUBJECT: Disbursement of Police Forfeiture Funds
April 2, 2013 City Commission Meeting Agenda Item O'L
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend funds
from the Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $36,000 for the Police Boat Dock
and related equipment from the Police Forfeiture Funds in accordance with the
City Manager's memorandum."
If you have any questions, please feel free to contact me.
EMS /act
Attachment
CCO1796 -13
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE M
TO: Eric M. Soroka, C
FROM: `Maven SteiKberg,`Ct#ef of
DATE: 7 March 2013
SUBJECT: Use of Forfeiture Funds
Florida State Statute 932.704 requires that money resulting from forfeitures be
maintained in a special law enforcement trust fund, and that the funds be
expended only upon request of the Chief of Police to the governing body of the
municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of:
Police boat dock and related equipment $36,000
Total Expenditure Request: $36,000
I certify that this requested expenditure complies with Florida State Statute
932.704 in that
1. Funds will be used for an appropriate law enforcement purpose.
2. Funds are not being used as a normal source of revenue for the
Police Department.
3. Funds were not considered in the adoption and approval of the budget
of the Police Department.
Summary
Police boat dock and related equipment — These funds are being requested to
build a boat dock for our police boat. The location for the boat dock will be in the
canal to the north of the Charter School. There is a cut in at the canal seawall
that will accommodate the boat and dock. Currently the police boat is housed at
a local marina.
Having our own boat dock will give us the ability to have the boat docked next to
a location (Charter Schools) that is occupied most of the time as well as have our
own surveillance equipment (cameras) to monitor the boat and dock on a 24/7
365 basis. We would be able to play back the recorded tapes in the event an
incident ever took place.
CITY OF "ENTURA
POLICE DEPARTMENT
MEMORANDUM
TO: Chief Steven Steinberg
FROM: Major William J. Washa Jr.
Operations Division
DATE: March 6, 2013
SUBJECT: Request for floating dock and accessories for the Police Vessel
Since the inception of our Marine Patrol Division (1997) our Police Vessel has
been moored in the water at Tumberry Marina. This facility is not equipped with
electric or a water supply necessary to maintain and do minor repairs. This
location also does not afford us the opportunity to keep the boat out of the water
when not in use avoiding the buildup of barnacles that can damage the hull.
Attached is our recommendation to the solution to the problem. In short we are
requesting the purchase of a floating Jet Dock along with the installation of
electric, water and security camera & lighting. The cost is as follows:
• Floating Jet Dock with Installation $27,841.39
• Electric, Flood light and installation $ 3,724.00
• Plumbing (water) with installation $ 1,150.00
• Security camera with installation $ 1,145.00
• Solar Powered lights for boat slip $ 823.72
Total $34,684.11
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City an ge
DATE: March 13, 2013
SUBJECT: Resolution Declaring Equipment Surplus
April 12, 2013 Commission Meeting Agenda Item 40 el
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2 -258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
EMS /act
Attachment
RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY
AS SURPLUS TO THE NEEDS OF THE CITY;
DESCRIBING THE MANNER OF DISPOSAL;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000 -09 provides that all City -owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade -in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a vote,
the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Mayor Susan Gottlieb
Resolution No. 2013 -
Page 2
PASSED AND ADOPTED this 2 "d day of April, 2013.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka,
DATE: 13 March 2013
SUBJECT: Surplus Property
I would like to have the below listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
6 — "Relax the Bads" chairs used by Communications personnel. These chairs
are at least 10 years old. These chairs have begun to break apart and are in
non - repairable condition.
CITY OF AVENTURA
INFORMATION TECHNOLOGY DEPARTMENT
MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: Karen J. Lanke, Information Technology Director
DATE: March 21, 2013
SUBJECT: Surplus Computer Equipment
I am requesting that the computer equipment listed on the attached spreadsheet be
declared surplus property as the equipment no longer meets the needs of the City.
Please let me know if you have any questions regarding this request.
Attachment
City of Aventura
Computer Equipment Inventory
Exhibit A
Asset
Tag Brand
Model
Qty
Serial Number
Type
APC
RBC24
1
APC Replacment Battery Cartridge
Dell
Optiplex 760
1
B2S4WK1
Desktop
Dell
Optiplex 760
1
CTH5WK1
Desktop
' Dell
Laltitude D630
1
1DONGHI
Laptop
' Dell
Laltitude D630
1
_
5BONGHI
Laptop
Dell
Latitiude D630
1
8BONGHI
Laptop
Dell
_
Latitude D630
1
3CONGHI
_ Laptop
Dell
Latitude D630
1
3DONGHI
Laptop
Dell
Latitude E6400
1
63L 6WK1
La toy
Dell
Latitude E6400
1
F11-6WK1
Laptop
Dell
_
Latitude E6400
1
FT2HNM1
_ Laptop
_
GE Security
MVC -17HS
1
KG106665
Monitor
Panasonic
WV- BM1790
1
DEW05819
_ Monitor
Zebra
RW420
1
XXRC09 -29 -03.75
Printer
2298
Dell
_
PowerEdge 1750
1
CDMQY41_
_ Server
2383
Dell
PowerEdge 1850
1
9YOTY51
Server _
_
Dell
PowerEdge 1950
1
DP9JXC1
Server
1586 Dell
PowerEdge 2650
1
2351C21
_ Server
2356 Dell
PowerEdge 2850
1
_
80W4Z51
Server
Enviromux
Enviromux -Mini
1
_
1673
Server Monitoring Sensor
APC
Backup -UPS RS800
1
51307371.122868
UPS
APC
Backup -UPS RS800
1
5BO744U03316
UPS
APC
Backup-UPS RS800
1
5B0746U32353
UPS
Page 1 of 1 321/2013
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City age
DATE: March 15, 2013
SUBJECT: Law Enforcement Mutual Aid A reem nt Between the City and North
Bay Village
April 12, 2013 City Commission Meeting Agenda Item I
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
execution of the Law Enforcement Mutual Aid Agreement with North Bay Village.
BACKGROUND
In order to improve cooperative relationships between law enforcement agencies and
provide a mechanism to share police resources in the event of emergencies or certain
demanding situations, Chapter 23, Florida Statutes, Florida Mutual Aid Act allows
agencies to enter into Police Services Mutual Aid Agreements. The various
departments use a basic Mutual Aid Agreement.
The following list comprises the circumstances and conditions under which mutual aid
may be requested:
1. The joint multijurisdictional criminal investigations.
2. Civil affray or disobedience, disturbances, riots, large protest
demonstrations, controversial trials, political conventions, labor disputes
and strikes.
3. Any natural disaster.
4. Incidents which require rescue operations and crowd and traffic control
measures including, but not limited to, large -scale evacuations, aircraft
and shipping disasters, fires explosions, gas line leaks, radiological
incidents, train wrecks and derailments, chemical or hazardous waste
spills, and electrical power failures.
5. Terrorist activities including, but not limited to, acts of sabotage.
6. Escapes from disturbances within detention facilities.
7. Hostage and barricade subject situations, and aircraft piracy.
8. Control of major crime scenes, area searches, perimeter control, back -ups
to emergency and in- process calls, pursuits, and missing person calls.
9. Enemy attack.
10. Transportation of evidence requiring security.
11. Major events, e.g., sporting events, concerts, parades fairs, festivals and
conventions.
12. Security and escort duties for dignitaries.
13. Emergency situations in which one agency cannot perform its functional
objective.
14. Incidents requiring utilization for specialized units, e.g., underwater
recovery, aircraft, canine motorcycle, bomb, crime scene, marine patrol,
and police information.
15. Joint training in areas of mutual need.
The Agreement is beneficial in our mission to protect the safety and quality of life of our
residents.
If you have any questions, please feel free to contact me.
EMS /act
Attachment
CCO1797 -13
RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER ON BEHALF OF THE CITY TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED MUTUAL AID
AGREEMENT BETWEEN THE CITY OF AVENTURA AND
THE CITY OF NORTH BAY VILLAGE FOR LAW
ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized on behalf of the City of
Aventura to execute and otherwise enter into that certain Mutual Aid Agreement between
the City of Aventura and the City of North Bay Village for law enforcement activities in
substantially the form as attached hereto.
Section 2. The City Manager is hereby authorized to do all things necessary and
expedient in order to effectuate the execution of the attached Agreement described in
Section 1 above, and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a vote,
the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Howard Weinberg
Commissioner Luz Urbaez Weinberg
Mayor Susan Gottlieb
Resolution No. 2013 -
Page 2
PASSED AND ADOPTED this 2nd day of April, 2013.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
ROBERT J. DANIELS
CHIEF OF POLICE
March 12, 2013
Chief Steve Steinberg
Aventura Police Department
19200 West Country Club Drive
Aventura, FL 33180
RE: North Bay Village Mutual Aid Agreement
Dear Chief Steinberg:
Enclosed are two (2) original copies of the Mutual Aid Agreement between North Bay Village
and the City of Aventura. Please set this to go before your Commission for their approval and
signature by all necessary parties. Once this has been completed, please return one fully
executed copy to me and retain a copy for your records.
Thank you for your continued support regarding this matter. Should you have any questions
please do not hesitate to contact me at (305) 758 -2626.
Sincerely,
Robert J. Daniels
Chief of Police
RJD:ag
1700 JFK CAUSEWAY, SUITE 132, NORTH BAY VILLAGE, FL 33141
MIAMI -DADE COUNTY
PHONE #305 - 758 -2626 FAX #305 - 866 -7513
E -MAIL: rdaniels @nbvillage.com
MUTUAL AID AGREEMENT
BETWEEN THE NORTH BAY VILLAGE POLICE DEPARTMENT
AND THE CITY OF AVENTURA POLICE DEPARTMENT
WITNESSETH
WHEREAS, it is the responsibility of the governments of North Bay Village, Florida, and the
City of Aventura, Florida (collectively, the "Parties ") to ensure the public safety of their citizens by
providing adequate levels of police service to assess any foreseeable routine or emergency situation; and
WHEREAS, there is an existing and continuing possibility of the occurrence of law enforcement
problems and other natural man-made conditions which are, or likely to be, beyond the control of the
services, personnel, equipment, or facilities of the North Bay Village Police Department and the City of
Aventura Police Department (collectively, the "Agencies "); and
WHEREAS, the Parties are so located in relation to each other that it is to the advantage of each
to receive and extend mutual aid in the form of law enforcement services and resources to adequately
respond to:
(1) Intensive situations including, but not limited to emergencies as defined under Section
252.34(3), Florida Statutes; and
(2) Continuing, multi jurisdictional law enforcement problems, so as to protect the public peace
and safety, and preserve the lives and property of the people; and
WHEREAS, the Parties have authority under Part I of Chapter 23, Florida Statutes, the Florida
Mutual Aid Act, to enter into:
(1) A requested operational assistance agreement for the requesting and rendering of assistance
in law enforcement intensive situations and emergencies; and
(2) A voluntary cooperation agreement for assistance of a routine law enforcement nature that
crosses jurisdictional lines.
NOW, THEREFORE, BE IT KNOWN that North Bay Village, a political subdivision of the
State of Florida and the City of Aventura, a political subdivision of the State of Florida, in consideration
for mutual promises to render valuable aid in times of necessity, do hereby agree to fully and faithfully
abide by and be bound by the following terms and conditions:
SECTION I: DESCRIPTION
This Agreement provides for the requesting and rendering of assistance for both routine and law
enforcement intensive situations and combines elements of both a voluntary cooperation agreement and a
requested operational assistance agreement, as described in Chapter 23, Florida Statutes.
SECTION II: PROVISIONS FOR VOLUNTARY COOPERATION
The Chief of Police for North Bay Village and the Chief of Police for the City of Aventura
(collectively "Agency Heads ") may execute a joint declaration, enumerating the specific conditions under
which aid may be requested or rendered pursuant to this Agreement (the "Joint Declaration "). Subsequent
to execution, a Joint Declaration shall be filed with the clerks of the respective political subdivisions and
shall thereafter become part of this Agreement. The Joint Declaration may be amended at any time upon
the mutual assent of the Agency Heads.
SECTION III: POLICY AND PROCEDURE
(a) In the event that a party to this Agreement is in need of assistance as set forth above, an
authorized representative of the Agency requiring assistance shall notify the Agency,
Agency Head, or his/her designee from whom such assistance is required. The Agency
Head or authorized agency representative whose assistance is sought shall evaluate the
situation and the Agency's available resources, consult with his/her supervisors if
necessary and will respond in a manner he /she deems appropriate. The Agency Head's
decision in this regard shall be final.
(b) The resources or facilities that are assigned by the assisting Agency shall be under the
immediate command of a supervising officer designated by the assisting Agency Head.
Such supervising officer shall be under the direct supervision and command of the Agency
Head or his designee of the Agency requesting assistance.
(c) Should a violation of Florida Statutes occur in the presence of said officers representing
their respective Agencies in the furtherance of this Agreement, they shall be empowered to
render enforcement assistance and act in accordance with law.
OA
SECTION IV: POWERS, PRIVILEGES, IMMUNITIES AND COSTS
(a) Members of the Agencies when actually engaging in mutual cooperation and assistance
outside of the jurisdictional limits of North Bay Village or Aventura under the terms of this
Agreement, shall, pursuant to the provisions of Section 23.127, Florida Statutes, have the
same powers, duties, rights, privileges, and immunities as if they were performing their
duties in the political subdivision in which they are normally employed.
(b) Each Party agrees to furnish the necessary equipment, resources, and facilities and to
render services to each other Party to the Agreement as set forth above; provided however,
that no Parry shall be required to deplete unreasonably its own equipment, resources,
facilities, and services in furnishing such mutual aid.
(c) The Agency furnishing any equipment pursuant to this Agreement shall bear the loss or
damages to such equipment and shall pay any expense incurred in the operation and
maintenance thereof.
(d) The Agency furnishing aid pursuant to this section shall compensate its
appointees /employees during the time such aid is rendered and shall defray the actual
travel maintenance expenses of such employees while they are rendering such aid,
including any amounts paid or due for compensation due to personal injury or death while
such employees are engaged in rendering such aid. However, if the requesting Agency
receives compensation from the Federal Emergency Management Agency (FEMA), the
requesting Agency may compensate the assisting Agency during the time of the rendering
of such aid and may defray the actual travel and maintenance expenses of such employees
while they are rendering such aid, including any amounts paid or due for compensation as
a result of personal injury or death while such employees are rendering such aid as pertains
to this Agreement.
(e) All of the privileges and immunities from liability, exemption from laws, ordinances and
rules, and all pension, insurance, relief, disability, worker's compensation, salary, death
and other benefits which apply to the activity of such officers, agents or employee of any
such agency when performing their respective functions within the territorial limits of their
respective public agencies shall apply to them to the same degree, manner, and extent
while engaged in the performance of any of their functions and duties extraterritorially
under the provisions of this Agreement. The provisions of this section shall apply with
equal effect to paid, volunteer, and reserve employees.
3
(f) Nothing herein shall prevent the requesting Agency from requesting supplemental
appropriations from the governing authority having budgeting jurisdiction to reimburse the
assisting Agency for any actual costs or expenses incurred by the assisting agency
performing hereunder when assistance is requested under this Agreement.
SECTION V: FORFEITURE
It is recognized that during the course of the operation of the Agreement, property subject
to forfeiture under the Florida Contraband Forfeiture Act, Florida Statutes, may be seized. Seized
property shall be forfeited and equitably distributed among the participating agencies in proportion
to the amount of investigation and participation performed by each agency. This shall occur
pursuant to the provisions of the Florida Contraband Forfeiture Act.
SECTION VI: INDEMNIFICATION
Each Party engaging in any mutual cooperation and assistance, pursuant to this Agreement,
agrees with respect to any suit or claim for damages resulting from any and all acts, omissions, or
conduct of such party's own employees occurring while engaging in rendering such aid pursuant
to this agreement, to hold harmless, defend and indemnify the other participating party and its
appointees or employees, subject to provisions of Section 768.28, Florida Statutes, where
applicable, and provided such party shall have control of the defense of any suit or claim to which
said duty to indemnify applies.
SECTION VII: EFFECTIVE DATE
This agreement shall take effect upon execution and approval by the hereinafter -named
officials and shall continue in full force and effect until the expiration of a period of five (5) years
from the date hereof, unless terminated prior thereto by any or all of the Parties herein.
SECTION VII: CANCELLATION
This agreement may be cancelled by any Party upon delivery of written notice to the other
Party or Parties. Cancellation will be at the direction of any subscribing Party.
10
IN WITNESS WHEREOF, the Parties hereto cause these presents to be signed on the date
specified.
Dennis Kelly
Village Manager
North Bay Village
Chief of Police
N-67t1 Bay Village, Florida
Village Clerk
North Bay Village, Florida
5
Eric M. Soroka
City Manager
City of Aventura
Date:
Steven Steinberg
Chief of Police
Aventura, Florida
Date: ff—t 6
ATTEST:
Teresa M. Soroka
City Clerk
City of Aventura, Florida
JOINT DECLARATION BETWEEN
NORTH BAY VILLAGE AND THE CITY OF AVENTURA PURSUANT TO A MUTUAL AID
AGREEMENT
A police officer of either of the participating law enforcement agencies shall be considered to be
operating under the provisions of the mutual aid agreement when:
Participating in law enforcement activities that are preplanned and approved by each respective
agency head; or
Appropriately dispatched in response to a request for assistance from the other law enforcement
agency.
In compliance with and under the authority of the Mutual Aid Agreement heretofore entered into
by North Bay Village, Florida and the City of Aventura, Florida, it is hereby declared that the following
list comprises the circumstances and conditions under which mutual aid may be requested and rendered
regarding police operations pursuant to the agreement. Said list may be amended or supplemented from
time to time as needs dictate by subsequent declarations.
1. Joint multi jurisdictional criminal investigations.
2. Civil affray or disobedience, disturbances, riots, large protest demonstrations, controversial
trials, political conventions, labor disputes, and strikes.
3. Any natural disaster.
4. Incidents which require rescue operations and crowd and traffic control measures including,
but not limited to, large -scale evacuations, aircraft and shipping disasters, fires, explosions, gas
line leaks, radiological incidents, train wrecks and derailments, chemical or hazardous waste
spills, and electrical power failures.
5. Terrorist activities including, but not limited to, acts of sabotage.
6. Escapes from or disturbances within detention facilities.
7. Hostage and barricaded subject situations, and aircraft piracy.
8. Control of major crime scenes, area searches, perimeter control, back -ups to emergency and in-
progress calls, pursuits, and missing person calls.
9. Enemy attack.
C�
10. Transportation of evidence requiring security.
11. Major events, e.g., sporting events, concerts, parades, fairs, festivals and conventions.
12. Security and escort duties for dignitaries.
13. Emergency situations in which one agency cannot perform its functional objective.
14. Incidents requiring utilization of specialized units, e.g., underwater recovery, aircraft,
canine, motorcycle, bomb, crime scene, marine patrol, and police information.
15. Joint training in areas of mutual need.
16. Joint multi jurisdictional marine interdiction operations.
The following procedures will apply in mutual aid operations:
1. Mutual aid requested or rendered will be approved by the Chief of Police or designee.
2. Specific reporting instructions for personnel rendering mutual aid should be included in the
request for mutual aid. In the absence of such instructions, personnel will report to the ranking
on -duty supervisor on the scene.
3. Communications instructions will be included in each request for mutual aid.
4. Incidents requiring mass processing of arrestees, transporting prisoners, and operating
temporary detention facilities will be handled per established procedures.
AG D TO AND ACKNOWLEDGED this day of , 2013.
Robert J. Daniels Steven Steinberg
Chief of Police Chief of Police
North Bay Village, Florida Aventura, Florida
at : 3h /! ? Date: i 'e�/"
North Bay Village, Florida
ATTEST:
Teresa M. Soroka
City Clerk
Aventura, Florida
7
Approved as to form
And legal sufficiency:
Village Attorney
North Bay Village, Florida
Date: -�)- I tS /13
8
Approved as to form
and legal sufficiency:
City Attorney
City of Aventura, Florida
Date:
° CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City Manager 4 BY: Brian K. Raducci, Finance Director
DATE: February 25, 2013
SUBJECT: Mid -Year Ordinance Amending 2012/13 Budget
1St Reading March 5, 2013 City Commission Meeting Agenda Item =�
2nd Reading April 2, 2013 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance amending
the 2012/13 budget. The total amount of each fund's budget amendment is outlined
below.
BACKGROUND
As you are aware, the City normally amends the budget to recognize actual fund
balance amounts carried over based on the prior year's audit. In addition, budget
amounts are amended to re- appropriate the balances in capital outlay projects which
were not 100% complete by the end of the prior fiscal year.
The need to re- appropriate unspent capital accounts and to recognize the actual fund
balances at September 30, 2012 to the 2012/13 budget was also discussed in my
memorandum dated February 25th which was distributed electronically to the
Commission along with the Comprehensive Annual Financial Report.
GENERAL FUND (001) REVENUES /EXPENDITURES — $2,983,514
To recognize additional Carryover to fund the items described below.
1. To re- appropriate $1,378,593 worth of capital outlay projects which were not
100% complete by the end of the prior fiscal year as follows:
a. computer equipment, $775,000
b. E911 equipment, $55,000
c. Police Department Radio System $442,000 (this is the first component of
the Radio System project which was presented at the February 21St Commission workshop)
d. street lighting improvements $106,593)
2. To appropriate $60,000 for upgrades made at ACES (this project which was presented at
the January Pi Commission workshop)
3. To appropriate $1,560,000 from that portion of the Fund Balance which was
previously Assigned to Public Safety /Police Communication Radio System
Upgrade (this is the second component of the Radio System project which was presented at the
February 21" Commission workshop)
4. To decrease Non Departmental/Transfers by $15,079 in order to recognize
actual fund balances as explained under the two - related debt service funds,
(found at the end of this memorandum), based on the prior year's audit.
POLICE EDUCATION FUND (110) REVENUES /EXPENDITURES — $11,850
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit.
STREET MAINTENANCE FUND (120) REVENUES /EXPENDITURES — $745,915
To recognize additional Carryover to fund the two (2) items described below.
To re- appropriate $76,308 worth of Street Lighting Improvements (e.g., Biscayne
Lighting Project) which was not 100% complete by the end of the prior fiscal year.
2. To increase the Capital Reserve by $669,607 in order to recognize and re-
appropriate the remaining funds of the fund balance amount carried over based
on the prior year's audit.
POLICE CAPITAL OUTLAY IMPACT FEE FUND (140) REVENUES /EXPENDITURES
—$5,513
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit.
PARK DEVELOPMENT FUND (170) REVENUES /EXPENDITURES — $8
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit.
911 FUND (180) REVENUES /EXPENDITURES — $29,658
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit.
2
DEBT SERVICE FUND SERIES 2010 & 2011 (230) REVENUES — $0
(Revenue Reclassification of $11,589 — Net effect is $0)
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit and to reduce the transfer from the General Fund, respectively by
$11,589 for a net effect of $0.
DEBT SERVICE FUND SERIES 2012, Charter School Land (250) REVENUES — $0
(Revenue Reclassification of $3,490 — Net effect is $0)
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit and to reduce the transfer from the General Fund, respectively by
$3,490 for a net effect of $0.
COMMITTED FUND BALANCE — $5,000,000
HURRICANE /EMERGENCY AND DISASTER RECOVERY OPERATING RESERVES -
In addition the City Commission had previously committed $5,000,000 for
hurricane /emergency and disaster recovery operating reserves through Resolution
2011 -43. At the recommendation of our City Auditors, we will re- commit these same
funds as part of this ordinance as this is the City's highest level decision making
authority. This action will have no impact on our operating /capital budget as these
funds had been previously been earmarked for this purpose. This is merely a more
formal action of what has already been decided by our City Commission on July 12,
2011.
If you should have any questions related to this memorandum, please feel free to
contact the City Manager.
BKR /bkr
3
DEBT SERVICE FUND SERIES 2010 & 2011 (230) REVENUES — $0
(Revenue Reclassification of $11,589 — Net effect is $0)
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit and to reduce the transfer from the General Fund, respectively by
$11,589 for a net effect of $0.
DEBT SERVICE FUND SERIES 2012, Charter School Land (250) REVENUES — $0
(Revenue Reclassification of $3,490 — Net effect is $0)
To recognize and re- appropriate the actual fund balance amount carried over based on
the prior year's audit and to reduce the transfer from the General Fund, respectively by
$3,490 for a net effect of $0.
COMMITTED FUND BALANCE — $5,000,000
HURRICANE /EMERGENCY AND DISASTER RECOVERY OPERATING RESERVES -
In addition the City Commission had previously committed $5,000,000 for
hurricane /emergency and disaster recovery operating reserves through Resolution
2011 -43. At the recommendation of our City Auditors, we will re- commit these same
funds as part of this ordinance as this is the City's highest level decision making
authority. This action will have no impact on our operating /capital budget as these
funds had been previously been earmarked for this purpose. This is merely a more
formal action of what has already been decided by our City Commission on July 12,
2011.
If you should have any questions related to this memorandum, please feel free to
contact the City Manager.
BKR /bkr
3
ORDINANCE NO. 2013 -04
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE
NO. 2012 -13 WHICH ORDINANCE ADOPTED A BUDGET
FOR THE 2012/2013 FISCAL YEAR BY REVISING THE
2012/2013 FISCAL YEAR OPERATING AND CAPITAL
BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; ESTABLISHING THE COMMITTED FUND
BALANCE FOR HURRICANE /EMERGENCY AND
DISASTER RECOVERY OPERATING RESERVES;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the City and upon the recommendations of the City Manager (and the concurrence of
the Finance Director as to Accounting Principles), it is deemed necessary to adjust,
amend and implement the 2012/2013 Operating and Capital Budget as set forth in
Exhibit "A" attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2012 -13, which Ordinance adopted a budget for the 2012/2013 fiscal
year, by revising the 2012/2013 budget as set forth on the attached Exhibit "A" which
exhibits are deemed incorporated by reference as though set forth in full herein.
Ordinance No. 2013 -04
Page 2
Section 3. The Committed Fund Balance to be utilized for
Hurricane /Emergency and Disaster Recovery Operating Reserves is $5 million.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Section 5. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading and shall be applicable retroactively from and after
October 1, 2012.
The foregoing Ordinance was offered by Commissioner Cohen, who
moved its adoption on first reading. This motion was seconded by Commissioner
Stern, and upon being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
yes
Commissioner Teri Holzberg
yes
Commissioner Billy Joel
yes
Commissioner Michael Stern
yes
Commissioner Howard Weinberg
yes
Vice Mayor Luz Urbaez Weinberg
yes
Mayor Susan Gottlieb
yes
The foregoing Ordinance was offered by Commissioner , who moved its
adoption on second reading. This motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Enbar Cohen
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Howard Weinberg
Vice Mayor Luz Urbaez Weinberg
Mayor Susan Gottlieb
6
Ordinance No. 2013 -04
Page 3
PASSED AND ADOPTED on first reading this 5t" day of March, 2013.
PASSED AND ADOPTED on second reading this 2nd day of April, 2013.
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
m
SUSAN GOTTLIEB, MAYOR
Exhibit A
- FY 2012113 Budget Amendments
GENERAL FUND (001)
Expenditures
Capital Outlay /Information Technology (8012 -513)
6401 Computer Equipment >$5,000 $ 177,634 $ 207,000 $ 384,634
SUBTOTAL $ 177,634 $ 207,000 $ 384,634
Capital Outlay /Public Safety (8020 -521)
2012113
2012/13
2012113
OBJECT
ADOPTED
AMENDED
REVISED
CODE CATEGORY
BUDGET
AMOUNT
BUDGET
Revenues
147,000
55,000
202,000
Non - Revenue
10,000
2,002,000
2,012,000
3999000 Carryover
$ 18,960,924
$ 2,983,514
$ 21,944,438
SUBTOTAL
$ 18,960,924
$ 2,983,514
$ 21,944,438
Total Amendments - Revenues
$ 2,983,514
Expenditures
Capital Outlay /Information Technology (8012 -513)
6401 Computer Equipment >$5,000 $ 177,634 $ 207,000 $ 384,634
SUBTOTAL $ 177,634 $ 207,000 $ 384,634
Capital Outlay /Public Safety (8020 -521)
6401 Computer Equipment >$5,000 $
- $
340,000 $
340,000
6402 Computer Equipment <$5,000
123,428
203,000
326,428
6405 E911 Equipment
147,000
55,000
202,000
6407 Radio Repurchase & Replace.
10,000
2,002,000
2,012,000
SUBTOTAL $
280,428 $
2,600,000 $
2,880,428
Capital Outlay /Community Services (8050 - 5391541)
6402 Computer Equipment <$5,000 $ 10,000 $ 25,000 $ 35,000
6307 Street Lighting Improv. 408,692 106,593 515,285
SUBTOTAL $ 418,692 $ 131,593 $ 550,285
Charter School - (8069 -569)
6307 Charter School Constr. $ - $ 60,000 $ 60,000
SUBTOTAL $ - $ 60,000 $ 60,000
Non Departmental /Transfers (9001 -581)
9123 Transfer to 1999 Debt Service Fund (230) $ 1,210,019 $ (11,589) $ 1,198,430
9125 Transfer to 2012 Debt Service Fund (250) 403,132 (3,490) 399,642
SUBTOTAL $ 1,613,151 $ (15,079) $ 1,598,072
Total Amendments - Expenditures $ 2,983,514
Page 1 of 4
Exhibit A
POLICE EDUCATION FUND (110)
2012113 2012113 2012/13
OBJECT ADOPTED AMENDED REVISED .
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non - Revenue
3999000 Carryover $ $ 11,850 $ 11,850
SUBTOTAL $ - $ 11,850 $ 11,850
Total Amendments - Revenues $ 11,850
Expenditures
Public Safety (2001 -521)
5450 Training $ 7,000 $ 11,850 $ 18,850
SUBTOTAL $ 7,000 $ 11,850 $ 18,850
Total Amendments - Expenditures $ 11,850
TRANSPORTATION AND STREET MAINTENANCE FUND (120)
Expenditures
Community Services (5001 -541)
6307 Street Lighting Improv. $ 106,248 $ 76,308 $ 182,556
6999 Capital Reserve 69,900 669,607 739,507
SUBTOTAL $ 176,148 $ 745,915 $ 922,063
Total Amendments - Expenditures $ 745,915
POLICE CAPITAL OUTLAY IMPACT FEE FUND (140)
2012113 2012113 2012113
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non - Revenue
3999000 Carryover $ - $ 5,513 $ 5,513
SUBTOTAL $ - $ 5,513 $ 5,513
Total Amendments - Revenues $ 5,513
Expenditures
Non Departmental (2001 -521)
6999 Capital Reserve $ - $ 5,513 $ 5,513
SUBTOTAL $ - $ 5,513 $ 5,513
Total Amendments - Expenditures $ 5,513
Page 2 of 4
2012113
2012/13
2012113
OBJECT
ADOPTED
AMENDED
REVISED
CODE CATEGORY
BUDGET"
AMOUNT
BUDGET
Revenues
Non - Revenue
3999000 Carryover
$ 65,398
$ 745,915
$ 811,313
SUBTOTAL
$ 65,398
$ 745,915
$ 811,313
Total Amendments - Revenues
$ 745,915
Expenditures
Community Services (5001 -541)
6307 Street Lighting Improv. $ 106,248 $ 76,308 $ 182,556
6999 Capital Reserve 69,900 669,607 739,507
SUBTOTAL $ 176,148 $ 745,915 $ 922,063
Total Amendments - Expenditures $ 745,915
POLICE CAPITAL OUTLAY IMPACT FEE FUND (140)
2012113 2012113 2012113
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non - Revenue
3999000 Carryover $ - $ 5,513 $ 5,513
SUBTOTAL $ - $ 5,513 $ 5,513
Total Amendments - Revenues $ 5,513
Expenditures
Non Departmental (2001 -521)
6999 Capital Reserve $ - $ 5,513 $ 5,513
SUBTOTAL $ - $ 5,513 $ 5,513
Total Amendments - Expenditures $ 5,513
Page 2 of 4
Exhibit A
PARK DEVELOPMENT FUND (170)
2012113 2012113 2012113
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non - Revenue
3999000 Carryover $ 2,256 $ 8 $ 2,264
SUBTOTAL $ 2,256 $ 8 $ 2,264
Total Amendments - Revenues $ 8
Expenditures
Non Departmental /Transfers (5001 -572)
6999 Capital Reserve $ 2,256 $ 8 $ 2,264
SUBTOTAL $ 2,256 $ 8 $ 2,264
Total Amendments - Expenditures $ 8
911 FUND (180)
2012113 2012113 2012113
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non - Revenue
3999000 Carryover $ - $ 29,658 $ 29,658
SUBTOTAL $ - $ 29,658 $ 29,658
Total Amendments - Revenues $ 29,658
Expenditures
Public Safety (2001 -521)
6999 Capital Reserve $ - $ 29,658 $ 29,658
SUBTOTAL $ - $ 29,658 $ 29,658
Total Amendments - Expenditures $ 29,658
Page 3 of 4
Exhibit A
DEBT SERVICE FUND
SERIES 2010 & 2011 (230)
DEBT SERVICE FUND
SERIES 2012 CHARTER SCHOOL LAND ACQUISITION (250)
2012113
2012113
2012/13
OBJECT
ADOPTED
AMENDED
REVISED
CODE CATEGORY
BUDGET
AMOUNT
BUDGET
Revenues
Non - Revenue
3811001 Transfer from General Fund
$ 1,210,019
$ (11,589)
$ 1,198,430
3999000 Carryover
-
11,589
11,589
SUBTOTAL
$ 1,210,019
$
$ 1,210,019
Total Amendments - Revenues
$ -
DEBT SERVICE FUND
SERIES 2012 CHARTER SCHOOL LAND ACQUISITION (250)
Page 4 of 4
2012113
2012113
2012/13
OBJECT
ADOPTED
AMENDED
REVISED°
CODE CATEGORY
BUDGET
AMOUNT
BUDGET
Revenues
Non - Revenue
3811001 Transfer from General Fund
$ 403,132
$ (3,490)
$ 399,642
3999000 Carryover
-
3,490
3,490
SUBTOTAL
$ 403,132
$ -
$ 403,132
Total Amendments - Revenues
$
Page 4 of 4
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
MARIA MESA, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f /k /a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF AVENTURA
PROPOSED ORDINANCES - APRIL 2, 2013
in the XXXX Court,
was published in said newspaper in the issues of
03/07/2013
Attiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, Ission or refund for the purpose
of securi s advertisem nt for publication in the said
Sworn to- &TWsubscribed before me this
07 v of MARC A.D. 2013
SEAL)
MARIA MESA personally known to me
B, THOMAS
•�'$� �ommission # 00 937532
`' r« Expires NOVBmber Z 2013
N,d.d Tnru Tray Foln Inwrenoe 1!<>a�U910iY
n
CITY OF AVENTURA
PUBLIC NOTICE OF PROPOSED ORDINANCES
NOTICE IS HEREBY GIVEN that on Tuesday, the 2nd day of April, 2013,
at a meeting of the City Commission of the City of Aventura to be held
at 6 p.m. in the Commission Chamber at the Aventura Government
Center, 19200 West Country Club Drive, Aventura, Florida, the City
Commission will consider the adoption of the following Ordinances on
second reading, entitled:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2012 -13 WHICH
ORDINANCE ADOPTED A BUDGET FOR THE 2012/2013 FISCAL YEAR
BY REVISING THE 2012/2013 FISCAL YEAR OPERATING AND CAPITAL
BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; ESTAB-
LISHING THE COMMITTED FUND BALANCE FOR HURRICANE/
EMERGENCY AND DISASTER RECOVERY OPERATING RESERVES;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN
EFFECTIVE DATE.
The proposed Ordinances may be inspected by the public at the Office
of the City Clerk, 19200 West Country Club Drive, Aventura, Florida.
Interested parties may appear at the Public Hearing and be heard with
respect to the proposed Ordinances. Any person wishing to address the
City Commission on any item at this Public Hearing may do so after the
Mayor opens the public hearing.
In accordance with the Americans with Disabilities Act of 1990, all
persons who are disabled and who need special accommodations to
participate in this proceeding because of that disability should contact
the Office of the City Clerk, 305 - 466 -8901, not later than two business
days prior to such proceedings.
If a person decides to appeal any decision made by the City Commission
with respect to any matter considered at a meeting or hearing, that
person will need a record of the proceedings and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal
is to be based.
Teresa M. Soroka, MMC City Clerk
3/7 13- 4- 315/2045034M