10-29-2012City Commission �City ®� City Manager
Susan Gottlieb Ma y or ]Ern, M, Soroka ICMA -CM
Zev Auerbach City Clerk
Bob Diamond Teresa M. Soroka, MMC
Billy Joel
Teri Holzberg G �Attorney
Michael Stern ... J Weiss Scrota Helfman
Luz Urbiez Weinberg Pastoriza Cole & Boniske
AGENDA
OCTOBER 29,2012 4 P
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. MOTION:
MOTION AUTHORIZING THE APPROPRIATION OF UP TO $400,000 FOR THE
POLICE GARAGE SECURITY PROJECT FROM THE POLICE FEDERAL
FORFEITURE FUNDS IN ACCORDANCE WITH THE CITY MANAGER'S
MEMORANDUM.
3. RESOLUTION:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID /CONTRACT FOR BID NO. 13- 10 -05 -2,
CITY OF AVENTURA GOVERNMENT CENTER PARKING EXPANSION, TO
MUNILLA CONSTRUCTION MANAGEMENT, LLC AT THE BID PRICE OF
$3,876,493; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED
CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR
SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
4. ADJOURNMENT
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to
participate in this meeting because of that disability should contact the Office of the City Clerk, 305- 466 -8901, not later than two days prior to such proceeding. One or more
members of the City of Aventura Advisory Boards may be in attendance. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any
matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura
Government Center, 19200 W. Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305 -466-
8901.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City Ma
DATE: October 22, 2012
SUBJECT: Disbursement of Police Forfeiture Funds
October 29, 2012 City Commission Meeting Agenda Item 2
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend funds
from the Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $400,000 for the Police Garage
Security Project from the Police Federal Forfeiture Funds in accordance with the
City Manager's memorandum."
If you have any questions, please feel free to contact me.
EMS /act
Attachment
CCO1787 -12
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEmokANDUM
TO: Eric M,,, roka, Qyfflanagbr
FROM: even S einberg, Ch' f o Police
DATE: 17 October 2012
SUBJECT: Use of Federal Forfeiture Funds
The Federal Equitable Sharing Agreement (FESA), Section VIII allows for the use of
federally forfeited funds for law enforcement. Section IX, A9 of the Federal Equitable
Sharing agreement requires that the funds be expended only upon request of the Chief
of Police to the governing body of the municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of:
Police Garage Security Project $400,000
Total Expenditure Request: $400,000
Summary
Police Garage Security Project — Currently the police department has assigned
parking in the Gov't Center parking lot on the west side of the center. This parking lot is
open and unsecured. The only security for this lot is two gates that have metal pole
arms that block access to the drive - in/drive -out area. This provides no security for the
police units parked in the lot. It also provides no security for other vehicles in the lot
such as forfeited vehicles or other vehicles held in the lot. Anyone can enter this lot on
foot which gives them access to all the vehicles within.
In the new parking garage, the police department has been given the entire first level for
the parking of police vehicles. If approved by the Commission, this request would
provide total security that would in effect °enclose° the police portion of the parking
garage. It would provide for roll down access gates, security grating, security cameras,
K9 holding area and a Fleet maintenance work area. No person or vehicle could enter
this level of the parking garage unless they possessed an access card.
I am asking the Commission to that approve up to $400,000 in Federal forfeiture funds
can be expended on this project.
CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM,
BY: Antonio F. Tomei, Capital P
DATE: October 16, 2012
SUBJECT: Bid No: 13- 10 -05 -2
Government Center Parking Expansion Project
October %9 , 2012 City Commission Meeting Agenda Item 3
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding Bid
No. 13- 10 -05 -2, Government Center Parking Expansion to the lowest responsible and
responsive bidder, Munilla Construction Management, LLC for the price of $3,876,493
This project is included in the Capital Improvements Program
Background
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised, and opened on October 5, 2012. The City received nine (9) bids as outlined in
the attached Bid Tabulation sheet for this project. Attached, please find the report from the
Architect PGAL containing their bid recommendation and an explanation why the low bid
exceeds their original estimate. Please find below the three (3) lowest submittals.
Munilla Construction Management
ABC Construction
KVC Constructers, Inc.
$3,876,493
$3,950,000
$3,955,331
The bid price allows for construction of a three level parking structure on the west side of
the Government Center.
The 2012/13 Budget includes $3,300,000 for this project and Police Forfeiture funds in the
amount of $400,000 will be utilized to fund the police security features needed at the first
floor of the parking structure. The remaining portion of $187,493, will be funded the CIP
reserve.
Please contact me with any questions or comments you may have.
October 12.2O12
Mr. Eric NiSomka
City Manager
City of Aventura
Office of the City Manager
19200 West Country Club Drive
Aventu ra, FL 33180
Re: Aventura Government Center Parking Expans]on — B|dRecommendation
Dear Mr. Somka:
Pursuant to the Notice to Bidders, nine sealed bids were received at the City ofAventura.
Government Center on October Gth.Q012 at2:0O pm, and publicly opened and read aloud. VVe
have evaluated the bids for the construction of the new Av*ntuna Government Center Parking
Garage and take this opportunity to submit our recommendations concerning the award of this
contract.
All the bids have been evaluated (see attached Bid Tabulation) and the bid submitted by Munilla
Construction Management, LLC (MCM) was determined to be the lowest.
Upon our review qf the bid information received for this project, hio our opinion that K8unU|a
Construction Management, LLC(K4CM)is qualified and capable xf performing the work aa
specified and has submitted m responsive bid h is, therefore, recommended that o contract bo
awarded to Munilla Construction Management, LLC (MCM) for the bid amount of $3,858,993,
It is important to note that the low bid is approximately $400,000 over the budget estimate. The
R.O.K8. estimate uL$3^442.284 was submitted on June 51h.2D12 prior to the finalization of the
geotechnical report. The geotechnical report was received on August 21, 2012 and indicated
unforeseen soil conditions that require a special foundation system with piles which accounts for
the additional cost.
Based on the above information, we respectfully present this recommendation for your review
and consideration. Please feel free to contact uaif there are any questions concerning this
recommendation.
L 6, —
Principal
Bid Tabulation Spreadsheet
cc — File
JobyBoUnt
Rodney Crockett
791 Park of Commerce Boulevard Suite 400 Boca Raton, FL 33487tPJ5619813 4002 lF|o61988 3002
AAO003337 EBOOOO8R4O
O
0
CD
U)
c
0-,+
3 CD
(D
0-3
CD M
cn <
-0 (D
0 =3
= CL
(n
CD 0
n
0 (n
(D
CD
2-
5-1
CD
0 (D
0
0
C=D'
w cn
ro
0
CD =r (D.
CM CD
r
SD.
CD M
0
M
Cl-
M
(n -4, 0
=r
CD
0
CD
0
-0
m
CL
CD
0
=r
(D
fU
W
0
<
m
X
l0 e z
m
z
5 0
m
Z 0
—1 03 —
OD M C, -< — --q
;a
T 40
>
>
w Xr, 00 >
Ac<
— r- M
M 0 C
X >
Z X
-0
>
z
O
in
_0
IND z
cri -p
0
C-
m
0
i
C
c
C—L 9
M Z!
ET A
>
0
Cr c
0
0
-I
CL
.
0
(D
fa
m
m
00
w
0
su
0
0 0
0
O
0
c
0
(n
0
O
0
0
60
- cn
U)
0
0
U)
m
0
c
0
0
M
0
0
0
0
0
0
0
(D
(D
0
0
0
0
0
M
0
"0
0.
2)
rr- -
(A
4
0)
(D
co
(D
(A
4hk
0
P
to
W
-4
4
Ah
00
(0
to W
C)
0
t%)
0
06
4
P)
711
p
m
a)
0
0
°o
Cl
M
CL
(A
M
rn
(A
0)
C)
00
Q,
00
0
Ul
a
00
co
a
0
40
0
40
a
Ito
-4
0
p
p
p
p
K)
0
C)
0
0
O
CD
O
Q
0
CD
CD
CD
a
CD
CL
m
CD
(D
m
m
(D
(D
(D
(D
0 06
(D
*
=
0.
0
vo
(D
(D
(D
Q
(D
(D
(D
(D
CD
CL
m
g
g
cr
(A
(A
W
(n
(1)
W
(A
U)
CA
(1)
r-
CL
06
CD
W
(1)
(A
CD
0
m
(A
m
0
(D
(1)
CD
U)
(D
w
m
(1)
CL
M
W
0
<
m
X
l0 e z
m
z
5 0
m
Z 0
—1 03 —
OD M C, -< — --q
;a
T 40
>
>
w Xr, 00 >
Ac<
— r- M
M 0 C
X >
Z X
-0
>
z
O
in
_0
IND z
cri -p
0
C-
m
0
i
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT
FOR BID NO. 13- 10 -05 -2, CITY OF AVENTURA GOVERNMENT
CENTER PARKING EXPANSION, TO MUNILLA CONSTRUCTION
MANAGEMENT, LLC AT THE BID PRICE OF $3,876,493;
AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED
CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly
accepted bids for BID NO. 13- 10 -05 -2, City of Aventura Government Center Parking
Expansion; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid /Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Munilla Construction Management, LLC
has submitted the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid /contract to said lowest responsible
and responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid /contract for BID NO. 13- 10 -05 -2, City of Aventura
Government Center Parking Expansion, is hereby awarded to Munilla Construction
Resolution No. 2012 -
Page 2
Management, LLC in the amount of $3,876,493.
Section 2: That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid /Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid /contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from Budget
Line Item Number 001 - 8090 - 590 -6206.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner
vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Mayor Susan Gottlieb
, and upon being put to a
Resolution No. 2012 -
Page 3
PASSED AND ADOPTED this 29th day of October, 2012.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY