09-20-2012 Workshop The of
City Commission
I , Workshop Meeting
.............. .............
OA/ September 20, 2012 — 9 a.m.
Executive Conference Room
19200 West Country Club Drive Aventura.F►,
AGENDA
1, South Florida Regional Transportation Authority Shuttle Bus Service (City
Manager)*
Future Action Required: Resolution
2. City Commission, acting in its capacity as the Governing Board for the
City of Aventura City of Excellence School - ACES School Improvement
Plan (City Manager)*
Future Action Required: Motion to Adopt
3, Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office
of the City Clerk,305-466-8901,not later than two days prior to such proceeding.
‘ . I
SOUTH FLORIDA
_ ......poRTAT.ON
... , AUTHORITY
0.
4' 800 NW 33rd Street Pompano Beach, Honda 33064 P 954/942-7245 F 954/788-7878 i www.sfrta,fl.gov
July 31, 2012
Mr.Robert M. Sherman, CPRP
Director of Community Services
City of Aventura
City Hall
19200 W Country Club Drive
Aventura, FL 33180
Dear Mr. Sherman:
Thank you for taking time to meet with South Florida Regional Transportation Authority
(SFRTA) staff on July 12, 2012, regarding a new Tri-Rail shuttle that will serve Aventura. As
you are aware, this free commuter shuttle service will provide a much needed connection to the
Tri-Rail system for Aventura residents, employees, and visitors.
The City of Aventura's commitment to operate the Aventura Express is a testament that the City
understands the importance of providing alternate forms of transportation. The new Tri-Rail
shuttle will complement the Aventura Express with an anticipated transfer location at the
Aventura Mall. The SFRTA is also coordinating with the cities of Hollywood and Hallandale
Beach in an attempt to develop a tri-city partnership. Partnering with the three cities will help
sustain the funding needed for shuttle operations beyond two years.
Attached is a draft interlocal agreement and supplementary information regarding the
development of the route, a proposed service plan, funding, and an anticipated schedule. Please
review the terms of the agreement and provide any comments to Eric Zahn, SFRTA
Transportation Planner by August 17, 2012. He can be reached via phone or e-mail at 954-788-
7888 or zahne@sfrtall.gov.
The SFRTA looks forward to continued coordination with you and City staff in the development
of a successful partnership between the City of Aventura and the SFRTA.
Sincerely,
Q Daniel R. Mazza, . .
Director of Engineering and Construction
GOVERNING BOARD Commissioner Steven L,Abrams ! Commissioner Bruno A-Barreiro j James A.Cummings Marie Horenburger j Commissioner Kristin Jacobs j
Felix M.Losarhe,Esq, George Morgan,Jr. j Gus Pego, PE. I F. Martin Perry EXECUTIVE DIRECTOR Joseph Giulietti
Hollywood Tri-Rail Station Shuttle Bus Route Overview
Service Development
The route was conceived during a 2010 shuttle bus study that evaluated existing Tri-Rail shuttle service
and proposed new shuttle service. The proposed route alignment was evaluated and ranked the highest
amongst all new proposed routes. The evaluation matrix attached demonstrates the method and
criteria used during the new service evaluation process.
Proposed Service
Attached is a refined route alignment based on field visits and coordination with Hollywood, Hallandale
Beach,and Aventura. The service will operate as a wave-and'-ride,with scheduled time points indicated
at locations along the route. The service will operate seven days a week and the schedule will be
coordinated with the Tri-Rail train schedule. It is anticipated that up to three buses will operate during
the peak hours and two buses will operate during off-peak hours and on weekends in order to
effectively serve Tri-Rail train service.
Funding
Initial cost estimates to operate the service as proposed are approximately$500,000 annually. The
SFRTA has budgeted two years of demonstration service. The local contribution from the three cities of
$85,000 annually will increase the financial viability of the service,thus allowing for potential
continuation of service beyond the two year demonstration period.
Next Steps
Continue coordination with the three cities
Finalize Interlocal Agreements(August/September 2012)
Finalize service plan (August/September 2012)
Interlocal Agreements Approved by Cities(September/October 2012)
Interlocal Agreements Approved by SFRTA Board (October 2012)
Begin service (October 2012)
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AGREEMENT
Among
SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY
And
CITY OF AVENTURA
For
THE FUNDING OF SHUTTLE BUS SERVICE
This Agreement (the "Agreement") is being entered into this day of
2012, by and among the SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY, (hereinafter referred to as the "SFRTA"), and the CITY
OF AVENTURA (hereinafter referred to as "the CITY").
WITNESSETH
WHEREAS, the CITY desires to obtain from SFRTA shuttle bus service to connect
with SFRTA's Hollywood Tri-Rail Station; and
WHEREAS, the CITY has agreed to fund $85,000 of the total annual cost of such
service for two years as a demonstration project;
NOW, THEREFORE, in consideration of the mutual terms and conditions, promises,
covenants and payments hereinafter set forth, SFRTA, and the CITY agree as follows:
ARTICLE 1 —SERVICES TO BE PROVIDED
SFRTA shall provide weekday and weekend shuttle bus service ("Shuttle Bus Service") along the
route shown on Exhibit A to this Agreement. SFRTA may revise the route up to 1/4 mile from the
proposed alignment without!CITY approval. The Shuttle Bus Service shall be provided through
SFRTA's existing shuttle bus contractor, or other contractor of SFTRA's choosing, during the
term of the Agreement, and shall operate on weekdays and weekends. The contractor will
operate, at a minimum, two buses to provide service during weekday peak hours and one bus on
weekday non-peak hours,weekends and holidays.
ARTICLE 2—TERM OF AGREEMENT
This Shuttle Bus Service is intended to be a two-year demonstration project. This Agreement
shall become effective upon execution by the parties. The term of this Agreement shall
commence on the first day of service and terminate two years from said date. The Agreement
may be extended for additional one-year periods upon agreement of the parties.
1
ARTICLE 3 —FUNDING
3.1 Local Funding Share. The CITY shall pay SFRTA for the first year of the Shuttle Bus
Service the amount of$85,000, with the individual contributions of CITY totaling $85,000 to be
established by the CITY. The CITY shall pay an additional $85,000 to SFRTA for the second
year of the Shuttle Bus Service. SFRTA shall contribute the balance of operating funds from
SFRTA funds in the first year and the second year of the agreement.
3.2 SFRTA shall receive payment from the CITY quarterly in an amount not to exceed one-
fourth (1/4th) of the CITY's required annual contribution within forty-five (45) days from the
date of receipt of an invoice from SFRTA for services performed during the prior quarter.
3.3 SFRTA, during any fiscal year, shall not expend money, incur any liability, or enter into
any contract which, by its terms, involves the expenditure of money in excess of the amounts
budgeted as available for expenditure during such fiscal year. Any contract, verbal or written,
made in violation of this subsection is null and void and non money may be paid on such
contract. Nothing herein contained shall prevent the making of contracts for periods exceeding
one year, but any contract so made shall be executory only for the value of the services to be
rendered or agreed to be paid for in succeeding fiscal years. Accordingly, SFRTA's performance
and obligation to pay under this Agreement is contingent upon an annual appropriation by
SFRTA's Governing Board.
3.4 The parties agree to split the cost of shuttle bus branding (described in Article 4).
ARTICLE 4--PROJECT COORDINATION AND RESPONSIBILITIES
4.1 The CITY's Project Manager for this Agreement shall be the for the
CITY, or a designee. SFRTA's Project Manager shall be the Director of Operations for
SFRTA,or a designee.
4.2 The CITY and SFRTA will brand the buses with the logos of the agencies and other
designs to provide a unique appearance for the vehicles. Prior approval from the governing
bodies of the.CITY and SFRTA may be required for the designs.
ARTICLE 5 - TERMINATION
5.1 If through any cause within the reasonable control of SFRTA, SFRTA shall fail to fulfill
in a timely and proper manner, or otherwise violate any of the covenants, agreements, or
stipulations which are material to this Agreement, the CITY may thereupon give written notice
to SFRTA of such default and specify what actions must be taken to cure said default to avoid
termination hereunder. SFRTA shall have sixty (60) days to cure said default or such additional
period authorized by the CITY. In the event that SFRTA shall not have cured said default to the
satisfaction of the CITY by such deadline, then this Agreement may be terminated by the CITY
upon notice of termination to SFRTA.
5.2 If through any cause within the reasonable control of the CITY, the CITY shall fail to
2
fulfill in a timely and proper manner, or otherwise violate any of the covenants, agreements, or
stipulations which are material to this Agreement, SFRTA may thereupon give written notice to
the CITY of such default and specify what actions must be taken to cure said default and avoid
termination hereunder. The CITY shall have sixty (60) days to cure or additional period
authorized by SFRTA. In the event that the CITY shall not have cured said default by such
deadline, then this Agreement may be terminated by SFRTA upon notice of termination to the
CITY.
5.3 Termination for Convenience. Any party may terminate this Agreement any time by
giving thirty (30) days written notice to the other parties of its intent to terminate for
convenience.
5.4 In the event this Agreement is terminated by either party for convenience,the CITY shall
reimburse the SFRTA within thirty (30) days of termination for services provided, but not
invoiced for by SFRTA, plus any direct and indirect costs arising out of or related to the
termination.
ARTICLE 6—CHANGES AND MODIFICATIONS
6.1 Upon the execution and delivery of this Agreement, it is understood and agreed that any
and all previous agreements and understandings, both written and oral, between the parties are
cancelled and have been superseded by this Agreement and that this Agreement embodies and
sets forth all understandings between the parties.
6.2 Modifications to this Agreement must be made in the form of a written amendment
signed by the CITY and SFRTA.
ARTICLE 7 -NOTICES
Whenever either party desires to give notice to the other, it must be given by written notice, sent
by certified U.S. mail, with return receipt requested, facsimile transmission, express delivery
service or hand delivery, addressed to the party for whom it is intended, at the place last
specified, and the place for giving of notice shall remain such until it shall have been changed by
written notice in compliance with the provisions of this paragraph. For the present, the parties
designate the following as the respective places for giving of notice:
3
For CITY: For SFRTA:
City of Aventura South Florida Regional Transportation Authority
Attn: City Manager Attn: Director of Operations
800 N.W. 33rd Street
Pompano Beach, FL 33064
with a copy to: with a copy to:
City of Aventura South Florida Regional Transportation Authority
Attn: City Attorney Attn: General Counsel
ARTICLE 8—STATE LAW AND VENUE
This Agreement shall be construed and interpreted according to the laws of the State of Florida
and venue with respect to any litigation shall be Broward County, Florida, whether in state or
federal court. The parties agree that each will submit to the jurisdiction of the Florida state or
federal court in any action or proceeding arising out of or related to this Agreement and agree
that all claims in respect to such action or proceeding may be heard and determined in Broward
County, Florida,the venue situs.
ARTICLE 9—FORCE MAJEURE
9.1 In the event the performance by SFRTA of any of its obligations or undertakings
hereunder shall be interrupted or delayed by any occurrence, whether such occurrence be an act
of God, common enemy or the result of war, labor unrest or dispute, riot, civil commotion or
sovereign conduct, or,any other act or event which SFRTA reasonably determines will interfere
with its ability to perform, SFRTA shall be excused from performance for such period of time as
is reasonably necessary after the occurrence to remedy the effects thereof.
9.2 In the event the performance by the CITY of any of its obligations or undertakings
hereunder shall be interrupted or delayed by any occurrence, whether such occurrence be an act
of God, common enemy or the result of war, labor unrest or dispute, riot, civil commotion or
sovereign conduct, I;or any other act or event which the CITY reasonably determines will
interfere with its ability to perform,the CITY shall be excused from performance for such period
of time as is reasonably necessary after the occurrence to remedy the effects thereof.
ARTICLE 10- SOVEREIGN IMMUNITY
SFRTA and the CITY each acknowledge the waiver of sovereign immunity for liability in tort
contained in Florida Statutes Section 768.28, the State of Florida's partial waiver of sovereign
immunity, and acknowledge that such statute permits actions at law to recover damages in tort
for money damages up to the limits set forth in such statute for death, personal injury or property
caused by the negligent or wrongful acts or omissions of an employee acting within the scope of
4
the employee's office or employment. The parties acknowledge that the foregoing shall not
constitute an agreement by either party to indemnify the other, nor a waiver of sovereign
immunity, nor a waiver of any defense that the parties may have under such statute, nor as
consent to be sued by third parties.
ARTICLE 11 —SUCCESSORS AND ASSIGNS
Subject to other provisions hereof, this Agreement shall be binding upon and shall inure to the
benefit of the successors and assigns of the parties to the Agreement.
ARTICLE 12—JOINT PREPARATION
The preparation of this Agreement has been a joint effort of the parties, and the resulting
document shall not be construed more severely against one of the parties than the other.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
5
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective date under each signature: SOUTH FLORIDA REGIONAL TRANSPORTATION
AUTHORITY, signing by and through its Chair, duly authorized to execute same, and CITY OF
AVENTURA,signing by and through its Mayor, authorized to execute same by Commission action
on the day of ,2012.
ATTEST:
SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY
Date:
By:
Joseph Giulietti,Executive Director Chair
(Affirm Corporate Seal)
(Seal)
Approved as to Form and Legal Sufficiency:
By:
Teresa Moore, General Counsel
ATTEST: CITY OF AVENTURA
Date:
By:
City Clerk Name:
Title: Mayor
Approved as to Form and Legal Sufficiency:
By:
City Attorney
ATTEST:
6
EXHIBIT A
BUS ROUTE
7
Aventura Tri-Rail Shuttle Service
Resident,Visitor,and Business Community Benefits
Community Benefits
Provides a free"one seat ride"connection to the regional Tri-Rail system
Operates seven days a week
Coordinated with Tri-Rail schedule to reduce transfer time
Provides a direct transfer to the Aventura Express shuttles
Provides direct regional transit access for employees and visitors of Aventura Mall and Aventura
Hospital,as well as dense residential, retail,and commercial developments.
Potential Ridership
Comparable Existing Shuttle Service- Provided is an evaluation matrix of existing Tri-Rail shuttles. A
comparable Tri-Rail shuttle service are the routes that serve Downtown Fort Lauderdale (Fort
Lauderdale Shuttles 1 (weekdays) 2 (weekdays)and 3(weekends)). These routes serve a regional activity
center with high density residential, commercial,and retail development,similar to Aventura. The total
annual ridership on these three routes was 134,491 this past fiscal year(7/2011 thru 6/2012).
Another comparable shuttle service,with regard to ridership, is the Boca Center Shuttle. This shuttle
serves the Boca Town Center Mall and had ridership of 26,579 this past fiscal year(7/2011 thru 6/2012).
Ridership on this route can be used as a base for expected ridership traveling to and from Aventura
Mall.
With regard to ridership, it can be reasonably expected that the new service to Aventura will perform
similarly to the Fort Lauderdale and Boca Center service.
Transit Supportive Land Uses-Provided are maps of GIS analyses that were performed in advance of the
new Downtown Fort Lauderdale (currently in operation as FL2 and FL3)and Hollywood Tri-Rail station
services. The route alignments have been modified slightly, but the analysis is still representative of the
populations served. Both have a significant amount of transit supportive density and demographics
within a quarter-mile of the route. Given the success of the Fort Lauderdale and Boca Center services
mentioned above,this is a strong indication that the new service to Aventura has the potential to
produce high ridership.
Latent Demand-A Tri-Rail onboard passenger survey conducted in 2008 shows that less than one
percent(1%)of all passenger origins and destinations are within the Aventura zip code the new route
would serve,which is a disproportionately low percentage given Aventura's high population density.
This is a strong indicator that Aventura is not effectively being served by Tri-Rail,which could be
attributed to multiple factors such as station proximity,station parking availability, and existing county
bus connections. This new service will tap into the underlying ridership potential this area has to offer.
These three analyses make a strong case for a successful service that will provide a much needed
connection to Tri-Rail for Aventura residents,visitors, and businesses.
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Map C-15 ®Population
Tri-Rail Stations ®Employment
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Map C-2 ®Population
Q Tri-Rail Stations ®Employment
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Downtown BCT ` Low-Income
NUM Tri-Rail e 1 Shuttle 1/4-Mile Service Area
Sources:2009 ESRI Demographic Data and BCT.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, er
DATE: September 14, 2012
SUBJECT: ACES School Improvement Pla
Every public school is required by State law to develop a School Improvement Plan
(Plan). I our case the Plan must comply with the guidelines established by the Miami-
Dade School Board and contain the school's measurable objectives for the school year.
The Plan includes baseline standards of achievement, outcomes to be achieved and
methods of measurement.
In the past, the Plan was reviewed and approved by the ACES School Advisory
Committee and the EESAC. Due to recent changes in the State law, the Plan now
requires the governing board of a charter school to approve the Plan.
The Plan will be presented at the Working Meeting by the ACES Principal via a Power
Point presentation.
EMS/act
CC01785-12