2012-34RESOLUTION NO. 2012 -34
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO
ANNUAL REVISION AND AUTHORIZATION, THE CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR
2012/13 TO 2016/17 AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years 2012/13 to
2016/17, attached hereto was presented and recommended to the City Commission of the City of
Aventura by the City Manager as a long term plan of proposed capital expenditures, the means
and methods of financing the projects and an action plan for the implementation of the projects;
and
WHEREAS, the City Commission recognizes the need to adopt a Capital Improvement
Program to address Beautification and Parks, Transportation, Drainage and Infrastructure
Improvements, Public Buildings and Facilities, Information Technology and Capital Equipment
Purchase and Replacement which represents a commitment by the community toward
achievement and maintenance of a desirable high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital Improvement
Program which adopts a sound financing plan; and
WHEREAS, the City Commission has reviewed the Capital Improvement Program
document at a public meeting of the City Commission and wishes to adopt said document in
concept.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle, subject to
annual revisions and authorization, the City of Aventura Capital Improvement Program document
for fiscal years 2012/13 to 2016/17 attached hereto and incorporated herein as specifically as if set
out at length herein.
Section 2. The City Manager be and the same is hereby authorized to do all things
necessary and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Commissioner Auerbach, who moved its adoption. The
motion was seconded by Commissioner Diamond, and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
yes
Commissioner Bob Diamond
yes
Commissioner Billy Joel
yes
Commissioner Michael Stern
yes
Commissioner Luz Urbaez - Weinberg
yes
Vice Mayor Teri Holzberg
yes
Mayor Susan Gottlieb
yes
Resolution No. 2011 -34
Page 2
PASSED AND ADOPTED this 10th day of July, 2012.
SAN GOTTLIEB, MAYOR
ATTEST:
'SAM. SOROKA, MC
CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
City of Aventura
Capital Improvement Program
201.2/13 — 2016/17
t
CAPITAL IMPROVEMENT PROGRAM
2012113 - 2016117
CITY OF AVENTURA
CITY COMMISSION
Mayor Susan Gottlieb
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney
Robert M. Sherman, Community Services Director
Teresa M. Soroka, City Clerk
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Alm, Principal Charter School
Brian K. Raducci, Finance Director
Steven Clark, Arts & Cultural Center General Manager
Office of the City Manager
June 2012
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City ") Capital
Improvement Program (CIP) for the fiscal period October 1, 2012 through
September 30, 2017 and the proposed Capital Budget for the Fiscal period
October 1, 2012 through September 30, 2013.
The primary goal of the CIP is to develop a long —term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities
for implementation. It is important to stress that the CIP is a planning tool to
evaluate infrastructure needs of the City as well as the financial capabilities of the
City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a
CIP document which serves as a point of reference and includes an estimated
long -term budget plan.
At this point in the City's history, the need for major capital improvement funding
has decreased substantially due to a very ambitious schedule of completing
major community facilities and infrastructure projects during the past sixteen
years since the incorporation of the City. This document represents an update of
the CIP that was originally prepared for the five -year cycle of 2011 to 2016. The
update process is important for the CIP to become a continuing and ongoing
planning /implementation process. The last four years of last year's program
were reevaluated in light of unanticipated needs, cost revisions, new project
priorities and the financial condition of the City. In addition, the CIP was updated
to add new projects in the fifth year (2016/17) to complete the cycle. Projects
included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
• Revised Government Center Parking Facility budget amount from
$2,175,000 to $3,300,000 due to change in scope of project.
• Added Traffic Signal at intersection of NE 185th Street and NE 28th Court
-$250,000
• Adding turning lane at N. Country Club Drive and NE 34th Avenue -
$200,000.
• Added NE 27th Avenue, NE 28th Court, NE 30th Avenue and NE 209th
Street Resurfacing project - $530,000.
• Added SplashPad water features replacement - $25,000.
The proposed 2012 — 2017 CIP includes 26 projects in five (5) functional
categories with a total value of $15,062,376. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (1 %), Transportation, Drainage and
Infrastructure Improvements (38 %), Capital Equipment Purchase and
Replacement (22 %), Information /Communication Technology (18 %) and Public
Buildings and Facilities Improvements (22 %).
Major emphasis was placed on the following projects:
• Road Resurfacing $3,182,000
• Government Center Parking Facility 3,300,000
• Street Lighting Upgrades 1,000,000
• Stormwater Drainage Improvements 1,000,000
• Traffic safety and flow Improvements 450,000
• Founders Park Improvements 127,000
It should be noted that the Police Communications Radio System Upgrade
Project was not included in this document, as it is unknown at this time what year
the project will take place. However, $2,000,000 has been set aside in the City's
"Assigned" Fund Balance for this project to insure that funding is in place without
impacting the budget.
The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels. The plan is based on conservative estimates reflecting
these uncertain economic times.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
Arts & Cultural Center, transportation improvements and many other community
enhancements continue to exhibit our commitment to excellence and
professionalism. This document serves many purposes. Importantly it serves as
an aid to the residents in providing a better understanding of the City's long -term
capital needs and how the City intends to meet these demands. It also details
our continuing effort to address the needs and concerns of our citizens while
making prudent financial decisions which contribute to the City's long -term
financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2012 - 2017 Capital Improvement Program:
1. Hold a workshop meeting to review the CIP document in June.
2. Transmit copies of the CIP summary document to the public.
3. Hold a public hearing to conceptually adopt the final CIP document,
by resolution, for implementation.
All questions relating to the CIP should be referred to my attention.
Re,sppe'ctfully submitted,
G•
Eric M. So
City Manager
CAPITAL IMPROVEMENT PROGRAM
2012-2017
HIGHLIGHTS
• Road maintenance projects that total $3,182,000 to resurface asphalt and enhance
safety are included for Country Club Drive, NE 207th Street, NE 213th Street, Biscayne
Lake Gardens, NE 27th Avenue, NE 28th Court, NE 30th Avenue and NE 2091h Street.
• Provides for the installation of a traffic signal at the intersection of NE 185th Street and
NE 28th Court at a cost of $250,000.
• Includes a new turning lane at N. Country Club Drive and NE 34th Avenue at a cost of
$200,000.
• Utilizes a stormwater utility program to maintain drainage systems throughout the City.
A total of $1,000,000 has been earmarked during the five -year period.
• Funds improvements to Founders Park replacing splashpad water features at a cost of
$127,000.
• Includes the construction a three level parking area adjacent to the Government Center
to accommodate additional parking at a cost of $3,300,000.
• Provides funding in the amount of $1,000,000 to complete, over a two year period, the
street lighting upgrade project along the eastside of Biscayne Boulevard.
• Provides the necessary equipment to continue to provide high quality and effective
police services.
• Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
• Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
CAPITAL IMPROVEMENT PROGRAM
2012-2017
TABLE OF CONTENTS
INTRODUCTION
PAGE
Purpose of the Capital Improvement Program
1
Legal Authority
2
Development of the Capital Improvement Program
2
Capital Improvement Program Policies
3
Preparing the Capital Budget
4
Locating a Specific Capital Project
4
Reading the Program Schedules
5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects
7
Summary of Major Programs
7
Summary of Proposed Appropriations by Funding Source
8
Summary of Projects by Location and Year
9
FUNDING PLAN
Introduction
11
Debt vs. Pay -As- You -Go Financing 11
Required Separation of Funding Sources 12
Summary of Financing Plan Model 13
Proposed Financing Plan General Fund 14
Proposed Financing Plan Transportation Fund 18
Proposed Financing Plan Stormwater Utility Fund 19
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements 22
Transportation, Drainage and Infrastructure Improvements 29
Public Buildings and Facilities Improvements
Information /Communications Technology
36
40
Capital Equipment Purchases and Replacements 49
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City of Aventura
INTRODUCTION
This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City ") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long -term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
The CIP is an official statement of public policy regarding long -range capital
development within the City. A capital improvement is defined as a capital expenditure
of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five -year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2012 -2017 Page 1
City of Aventura
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CIP process facilitates long -range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long -range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated during the period of 2012 - 2017. A CIP Preparation Manual and related
forms were distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five -
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Director
and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2012 -2017 Page 2
City of Aventura
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1. Annually, the City will prepare a five -year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted CIP.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five -year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay -as- you -go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long -term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 10% of the annual General Fund revenue.
Capital Improvement Program 2012 -2017 Page 3
City of Aventura
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid -year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five -year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Director and
City Manager and, if approved by the City Manager, a budget amendment is presented
to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information /Communications Technology (ICT)
Capital Equipment Purchases & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI -1 -CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 2012 -2017 Page 4
City of Aventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 2012 -2017 Page 5
City of Aventura
Capital Improvement Program 2012 -2017 Page 6
City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2012 — 2017 CIP includes 26 projects in five (5) functional categories with
a total value of $15,062,376. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (1%),
Transportation, Drainage and Infrastructure Improvements (38 %), Capital Equipment
Purchase and Replacement (22 %), Information /Communication Technology (18 %) and
Public Buildings and Facilities Improvements (22 %).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program
2012113
2013114
2014115
2015!16
2016117
TOTAL
Beautification & Parks Facilities $
8,600 $
74,000 $
34,000 $
21,000 $
34,000 $
171,600
Transportation, Drainage &
1,835,000
1,470,000
840,000
757,000
730,000
5,632,000
Infrastructure
Public Buildings & Facilities
3,300,000
0
0
0
0
3,300,000
Information/Communication
640,300
553,800
514,750
520,900
505,800
2,735,550
Technology
Capital Equipment
645,600
597,400
672,400
634,150
673,676
3,223,226
Totals $ 6,429,500 $ 2,695,200 $ 2,061,150 $ 1,933,050 $ 1,943,476 $ 15,062,376
Capital Improvement Program
2012/13 - 2016/17
Summary By Function
Transportation,
Capital Beautification & Drainage &
Equipment Parks Facilities Infrastructure
22 %, 1 1% 38%
Information
Technology
18%
ings
22%
Capita Page 7
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2012/13 - 2016/17
Summary By funding Source
Funding Source
2012113
2013114
2014115
2015116
2016117
TOTAL
General
$ 5,342,500 $
1,580,700 $
1,079,650 $
1,036,550 $
1,071,476 $
10,110,876
Stormwater Utility
200,000
200,000
200,000
200,000
200,000
1,000,000
Parks Development 0 0 0
Charter School 102,000 144,500 141,500 139,500 142,000 669,500
Federal Funding 0 0 0
Transportation Fund 785,000 770,000 640,000 557,000 530,000 3,282,000
$ 6,429,500 $ 2,695,200 $ 2,061,150 $ 1,933,050 $ 1,943,476 $ 15,062,376
The proposed funding plan involves a commitment to "pay —as- you -go" annual
appropriations established in yearly budgets and does not include additional long term
debt.
Funding Source Summary
General
67%
Fund
itormwater Utility
7%
Charter School
4%
Capital Improvement Program 2012 -2017 Page 8
City of Aventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2012/13 - 2016/17
Summary By Location
Transportation Park
Location Improvements Improve
Founders Park Improvements 2012 -2016
Biscayne Boulevard Street lighting
2012-2014
Country Club Drive
2012-2014
NE 207"' Street
2014115
NE 213"' Street
2015116
Biscayne Lake Gardens
2015116
NE 27th Avenue
2016117
NE 210"' Street NE 28th Court
2016117
NE 30th Avenue
2016117
NE 209th
2016117
Capital Improvement Program 2012 -2017 Page 9
City of Aventura
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City of Aventura
FUNDING PLAN
I
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CIP itself but the required
operating expenses and debt service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay -as- you -go basis or some combination of the two (2).
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five -year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY -AS- YOU -GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed
over a longer time frame without impairing the usefulness of the project.
Capital Improvement Program 2012 -2017 Page 11
City of Aventura
3. The projects are non - recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long -term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay -as- you -go financing is most appropriate for a CIP which includes:
A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay -as- you -go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CIP.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay -as- you -go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund
4. Park Development Fund
5. Stormwater Utility Fund
Capital Improvement Program 2012 -2017 Page 12
City of Aventura
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay -as- you -go" financing through annual appropriations to fund the total five
year amount of $15,062,376. No additional debt is recommended.
2. Adjusts property tax revenues based on projected slow growth in assessments
caused by the economic downturn.
Capital Improvement Program 2012 -2017 Page 13
City of Aventura
PROPOSED FINANCING PLAN
GENERALFUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay -as- you -go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
Table 9 presents a five -year projection of resources which will be available for General
Government Services. Unless shown by an asterisk ( *), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2011 /12 fiscal year.
Revenue descriptions followed by an asterisk ( *) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five -year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
Capital Improvement Program 2012 -2017 Page 14
City of Aventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad Valorem Tax revenues are estimated to grow at the rate of 2.25% in 2012/13 and then
3% to 3.5% in future years.
(b) FPL Franchise Fees from Dade County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year.
(f) Building related revenues will decrease over the 5 year period.
(g) State shared revenues will grow at the rate of 3% per year.
(h) Half -cent sales tax will grow at the rate 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
0) Fines & forfeitures will grow at the rate of 3% per year.
Capital Improvement Program 2012 -2017 Page 15
2011/12
2012113
2013/14
2014115
2015/16
2016117
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES
$12,005,146
12,275,000
$12,643,250
$13.022,548
$13,478,337
$13,950,078 (a)
FPL FRANCHISE FEES
2,991,000
2.300,DOD
2,346,000
2,392,920
2,440,778
2,489,594 (b)
FRANCHISE FEES
515,000
480,000
494,400
509232
524,509
540,244 (c)
UTILITY TAXES
7,409,625
7,509.000
7,734,270
7,966,298
8,205,287
8,451,446 (d)
SECTION 185 PREMIUM TAX
284.000
250.000
250,000
250,000
250,000
250,000
CITY BUSINESS LICENSES TAX
725,000
772.000
779,720
787,517
795,392
803,346 (e)
BUILDING RELATED REVENUE
1,319,000
1,487,500
1,437.500
1.387,500
1,337,500
900,000 (f)
STATE SHARED REVENUES - UNRESTRICTED
401,219
416,677
429,177
442,053
455,314
468,974 (g)
HALF CENT SALES TAX
1,725,000
2,200,000
2,277,000
2,356,695
2.439,179
2,524,551 (h)
CHARGES FOR SERVICES
1,820,200
1,856,500
1,921,478
1,988.729
2,058,335
2,130,376 (i)
FINES AND FORFEITURES
1,457,000
1,457,000
1.500,710
1,545,731
1,592,103
1639,866 Q)
MISC. REVENUES
41,000
37,000
65,000
65,000
65,000
70,000
INTEREST ON INVESTMENTS
150.000
125.000
200.000
250,000
275,000
300,000
COUNTY BUSINESS TAX
44,000
45,000
45.000
45,000
45,000
45,000
TOTAL CURRENT YEAR REVENUES
$30,887,190
$31,210,677
$32,123,505
$33,009,223
$33,961,735
$34,563,476
TRANSFERS FROM E911 FUND
82,250
8.000
8,280
8,570
8,870
9.180
TRANSFERS FROM SCHOOL FUND
-
-
30,000
30,000
30,000
30,000
TOTAL AVAILABLE
$ 30,969.440 $
31,218.677 $
32.161,785 $
33,047,793
$ 34,000,605
$ 34,602,656
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad Valorem Tax revenues are estimated to grow at the rate of 2.25% in 2012/13 and then
3% to 3.5% in future years.
(b) FPL Franchise Fees from Dade County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year.
(f) Building related revenues will decrease over the 5 year period.
(g) State shared revenues will grow at the rate of 3% per year.
(h) Half -cent sales tax will grow at the rate 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
0) Fines & forfeitures will grow at the rate of 3% per year.
Capital Improvement Program 2012 -2017 Page 15
City of Aventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT
2011/12
2012113
2013/14
2014/15
2015/16
2016117
City Commission
$ 119,938 $
123,068 $
125,529 $
129,295 $
133,174 $
137,169
Office of the City Manager
888,673
910,770
947,201
985,089
1,024,492
1,065,472
Legal
280,000
270,000
270,000
270,000
270,000
270,000
City Clerk
270,082
299,921
314,917
330,663
363,809
389,276
Finance
875,064
814,017
854,718
897,454
942,326
989,443
Information Technology
969,176
929,205
971,019
1,019,570.19
1,070,549
1,124,076
Public Safety
15,895,719
16,335,830
17,070,942
17,839,135
18,641,896
19,480,781
Arts & Cultural Center
673,253
673,053
703,340
734,991
766,065
802,628
Community Development
1,506,872
1,664,314
1,697,530
1,732,406
1,769,026
1,839,788
Community Services
4,069,104
4,156,509
4,322,769
4,495,680
4,675,507
4,862,528
Non - Departmental
1,604, 000
1,420, 556
1,477,378
1,536,473
1,597,932
1,661 850
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES
$ 27,151,881 $
27,597,243 $
28,755,344 $
29,970,756 $
31,256,778 $
32,623,010
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,220,979 2,220,979 2,220,979 2,220,979 2,220,979 2,220,979
Transfers
TOTAL PROJECTED EXPENDITURES $ 29,372,860 $ 29,818,222 $ 30,976,323 $ 32,191,735 $ 33,477,757 $ 34,843,989
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase 2% in 2012/13 and 4% each year
thereafter.
Capital Improvement Program 2012 -2017 Page 16
City of Aventura
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2012113 2013114 2014/15 2015/16 2016117
TOTAL PROJECTED AVAILABLE RESOURCES
PROJECTED OPERATING EXPENDITURES
DEBT SERVICE REQUIREMENTS
SUBTOTAL - EXPENDITURES
BALANCE
Less CIP APPROPRIATIONS
AMOUNT NEEDED FROM CIP RESERVE
OR NEW REVENUES
$31,218,677
$32,161,785
$33,047,793
$34,000,605
$34,602,656
27,597,243
28,755,344
29,970,756
31,256,778
32,623,010
21220.979
2,220,979
2,220,979
2,220,979
2,220,979
29,818,222
30,976,323
32,191,735
33,477,757
34,843,989
1,400,455
1,185,461
856,058
522,848
(241,334)
5,342,500
1,580,700
17079,650
1,036.550
1,071,476
$ (1,312,810)
$ (3,942,045) $
(395,239) $
(223,592) $
(513,702)
Capital Improvement Program 2012 -2017 Page 17
City of Aventura
PROPOSED FINANCING PLAN
TRANSPORTATION FUND
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
REVENUES
LOCAL OPTION GAS TAX
INTEREST EARNINGS
STATE SHARED REVENUES- RESTRICTED
CARRYOVER
COUNTY TRANSIT SYSTEM SURTAX
TOTAL REVENUES
EXPENDITURES
Maintenance Operating Expenditures
Transit Services
TOTAL EXPENDITURES
I Total For Capital
2011112 2012113 2013114 2014115 2015116 2016117
450,000
450, 000
450,000
450,000
450,000
450,000
500
500
500
500
500
500
155,250
155,250
155,250
155,250
155,250
155,250
130,000
59,150
52,650
40,648
129,636
271,572
906,400
975,000
975,000
975,000
975,000
975,000
1,642,150 1,639,900 1,633,400 1,621,398 1,710,386 1,852, 322
400,000 416,000 432,640 449,946 467,943 486,661
375,000 386,250 390,113 401,816 413,870 426,286
775,000 802,250 822,753 851,761 881,814 912,948
867,150 837,650 810,648 769,636 828,572 939,375
CAPITAL EXPENDITURES
Project Title 2011112 2012113 2013114 2014/15 2015116 2016117
Street Lighting 200,000 100,000 - - - -
Road Resurfacing Program 608,000 685,000 770,000 640,000 557,000 530,000
TOTAL CAPITAL EXPENDITURES $ 808,000 $ 785,000 $ 770,000 $ 640,000 $ 557,000 $ 530,000
Reserves $ 59,150 $ 52,650 $ 40,648 $ 129,636 $ 271,572 $ 409,375
Capital Improvement Program 2012 -2017 Page 18
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries.
In order to address deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting, maintenance and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
The City has recognized the need and importance of taking a proactive approach
toward stormwater management. The stormwater drainage improvements contained in
the five -year Capital Improvement Program were based on a complete survey of all
areas of the City conducted by the Community Services Department together with the
City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five -year period.
A total of $1,000,000 worth of stormwater drainage projects will be completed during the
five -year period. The monthly rate charged to users per unit was $2.50 for 2011/12. It
is not recommended that the fee be increased during the next five (5) years.
DADE COUNTY MUNICIPAL STORMWATER UTILITY RATES
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2.50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
Capital Improvement Program 2012 -2017 Page 19
City of Aventura
TABLE 7
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
2011/12 2012/13 2013/14 2014/15 2015/16 2015/16
Customer Data:
Projected No. of Billable ERUs (1)
Monthly Rate Per ERU
Revenues:
Gross Stormwater Utility Billings (2)
Less: Uncollectibles (3)
Carry Over of Surplus
Operating Expenses: (4)
Available for CIP & Debt Service
Annual CIP Expenditures:
29,217
29,217
29,517
29,517
29,517
29,517
$2.50
$2.50
$2.50
$2.50
$2.50
$2.50
$876,510
$876,510
$885,510
$885,510
$885,510
$885,510
- 35,060
- 35,060
- 35,420
- 35,420
- 35,420
- 35,420
0
0
121,450
230,739
318,397
383,557
$ 841,450 '$ 841,450 $ 971,539 $ 1,080,829 $ 1,168,486 $ 1,233,647
500,000
520,000
540,800
562,432
584,929
608,326
$ 341,450 $
321,450 $
430,739 $
518,397 $
583,557 $
625,320
200,000
200,000
200,000
200,000
200,000
200,000
Annual Surplus /(Deficit): $ 141,450 $ 121,450 $ 230,739 $ 318,397 $ 383,557 $ 425,320
NOTES TO ASSUMPTION OF PROJECTIONS
(1) Projected to remain flat.
(2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized.
(3) Equals 4% of Gross Stormwater Utility Billings in Year Shown.
(4) Includes Operation and Maintenance, Engineering, Administration, Review of Existing Account Data Costs.
Projected to continue to grow at an annual rate of 4 %.
Capital Improvement Program 2012 -2017 Page 20
City of Aventura
Capital Improvement Program 2012 -2017 Page 21
City of Aventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City's park system
and recreational facilities. There are two (2) projects in the CIP, which total $171,600.
Special emphasis was given to upgrading existing park facilities.
I Policies
IThe City's investment in improvements to the City park system is based on the following
policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
• Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
• Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
• Provide exercise /walking paths to enhance the physical well being of I
residents.
Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
• Encourage the integration of recreational facilities into the development of I
residential, commercial, industrial, and open space land uses.
Goal: Update the five -year CIP on an annual basis.
• Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
• Provide for adequate security measure including limited access facilities.
• Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
• Employ vandal- resistant equipment and facilities.
• Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the residents' safety.
Capital Improvement Program 2012 -2017 Page 22
City of Aventura
Goal: Protect and preserve environmentally sensitive land and water areas.
Preserve and enhance open space with environmental impact.
Existing Facilities
There is 30.5 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Splash
pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and
backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive
play areas, baywalk, landscaping, two parking lots, multi - purpose plaza areas, signage,
benches, and security lighting.
Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities
was opened in 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community /Recreation Center. Open passive and sitting areas are available at this
location.
Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 31St Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; restroom facilities and landscaping with shade
trees. This park was modified in 2008 by removing the dog play area and expanding
the children's play area and adding a restroom facility.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2011/12 fiscal year:
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Capital Improvement Program 2012 -2017 Page 23
City of Aventura
Purchase of 5.5 acres for Aventura Founders Park
1996/97
Bus Shelter & Bench Replacements
1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd Beautification Improvements
1997/98
Northern Entrance Beautification Improvements
1997/98
Aventura Founders Park Development
1997/98
Country Club Drive Exercise/Walking Path Improvements
1997/98
NE 183`d Street Beautification Improvements
1997/98
NE 34th Avenue Beautification Improvements
1997/98
Library Landscaping Project
1997/98
Huber Tract Open Space Land Purchase
1998/99
NE 207th Street Beautification Improvements
1998/99
Country Club Dr. Exercise Path Safety Improvements
1998/99, 2004/05, 2009/10
NE 190th Street Beautification Improvements
1998/99
Biscayne Boulevard Phase I Beautification Improvements
1998/99
FEC Landscape Buffer
1998/99
NE 191St Street Beautification Improvements
1998/99
Waterways Park Improvements
1999/00
Founders Park Improvements
1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
Biscayne Boulevard Phase II Beautification Improvements
1999/00
NE 185th Street & NE 28th Ave Beautification Improvements
1999/00
NE 213th Street Beautification Improvements
2001/02
Aventura Blvd. Entrance Features
2001/02
Community /Recreation Center Conceptual Design
2000/01
Community Recreation Center Development
2001/02
Expanded Waterways Park Purchase
2003/04
Biscayne Boulevard Phase II Beautification Improvements
2001/02
Country Club Drive Beautification Improvements
2002/03
Newspaper Racks
2002/03, 2003/04
NE 188th Street Beautification Improvements
2002/03
Yacht Club Way Beautification Improvements
2003/04
William Lehman Causeway Beautification Improvements
2003/04, 2004/05
Veterans Park Development
2003/04
Waterways Park Design
2005/06
Founders Park Parking Lot Expansion
2005/06
NE 207th Street Swale Beautification Improvements
2005/06
Waterways Park Development
2006/07, 2007/08
Splashpad Addition to Founders Park
2006/07
Miami Gardens Drive Beautification Improvements
2006/07
Waterways Dog Park Development
2007/08
Veterans Park Modifications
2007/08
Entrance Features Upgrades
2010/11
Founders Park Improvements
2011/12
Capital Improvement Program 2012 -2017 Page 24
City of Aventura
Park Facilities /Open Space Recreation
The City's estimated current population is 36,000. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 99 acres. In calculating the number of recreation acres
the City has available for use by residents, public private, golf courses and marinas are
accounted for at a different degree depending on accessibility to citizens of the City.
Assuming that public facilities can be accounted for at 100 %, private recreation facilities
at 50 %, and marinas and the golf course at 25 %, the City existing and proposed
recreation areas total 115. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreation and open
space areas. The City owns 30.5 park/open space acres.
Table PFOS 1
CITY OF AVENTURA
Recreation /Open Space Inventory
TYPE
FACILITY
ACRES
APPLICABLE ACRES
Public
Recreation Areas
C
Don Soffer Exercise/Walking path
5.5
5.5
C
Arthur I Snyder Memorial Park
3.5
3.5
N
Veterans Park
2.0
2.0
N
Waterways Park
7.0
7.0
N
Waterways Dog Park
1.5
1.5
N
Aventura Founders Park
11.0
11.0
Public Recreation Subtotal 30.5 30.5
Private Recreation Areas
Private Recreation Sites 63.61 31.81
Marina Complexes 9.40 2.35
Golf Courses 203.17 50.79
Private Recreation Subtotal 276.18 84.95
Total Recreation Areas 306.68 115.45
C = Community Park
N = Neighborhood Park
Citywide Beautification Program
In December of 1996, the City Commission approved the landscape design concepts to
be utilized with the implementation of a City -wide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
throughout the City, as well as shade trees such as live oaks.
Capital Improvement Program 2012 -2017 Page 25
City of Aventura
With this Beautification Program, the City Commission has fulfilled its long -term goal of
creating the signature of the City and establishing its reputation as "the most beautiful
City in South Florida." The actual construction of these projects will be ongoing until all
of the improvements to the various areas within the City are complete.
In 2006, the City funded a Landscape Restoration Program in the amount of $1,500,000
to respond to damage from hurricanes experienced in 2005.
The following areas have been completed as of the 2011/12 fiscal year:
Aventura Boulevard, Northern City Entrance, NE 207th Street, NE 183`d Street, NE 185th
Street & 28th Avenue, NE 190th Street, NE 191St Street, NE 29th Avenue, NE 187th
Street, NE 188th Street, NE 213th Street, Biscayne Boulevard and FEC Landscape
Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way,
William Lehman Causeway, NE 207th Street Swale, 2006 Citywide Hurricane
Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard
Median (NE 209 -212 St).
Funding Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget $171,600
Funding:
General Fund $171,600
Capital Improvement Program 2012 -2017 Page 26
City of Aventura
Totals $ 8,600 $ 74,000 $ 34,000 $ 21,000 $ 34,000 $ 171,600 1
TABLE 2
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2012/13 - 20016/17
FUNDING PLAN
Bpi Founders Park Improllements CS 127,000 127,000
BP3 City -wide Beautification Improvements CS 44,600 44,600
Totals
Capital Improvement Program 2012 -2017
171,600 $ - $ 171,600
Page 27
City of Aventura
PROPOSED PROJECTS
1 _CS
Founders Park Improvements
2013/14 $65,000 2014/15 $25,000 2015/16 $12,000
2016/17 $25,000
This project consists of maintenance projects, replacing and updating playground
equipment.
2013/14 Replace SplashPad Water Features 25,000
Replace SplashPad Surfacing 40,000
2014/15 Replace SplashPad Water Features 25,000
2015/16 Replace Office and Welcome Center Furniture 12,000
2016/17 Replace SplashPad Water Features 25,000
2 -CS
City -wide Beautification Improvements
2012/13 $8,600 2013/14 $9,000 2014/15 $9,000
2015/16 $9,000 2016/17 $9,000
This project consists of replacing aging street furniture that is no
longer useful.
2012/13 Purchase Trash Cans
8,600
2013/14 Purchase Trash Cans
9,000
2014/15 Purchase Trash Cans
9,000
2015/16 Purchase Trash Cans
9,000
2016/17 Purchase Trash Cans
9,000
Capital Improvement Program 2012 -2017 Page 28
City of Aventura
I TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE I
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting, transit and other
infrastructure improvements. There are four (4) improvement projects in the Capital
Improvement Program, which total $5,632,000. Special emphasis was given to
improving traffic flow, correcting drainage deficiencies and road resurfacing and
addressing maintenance considerations. The projects outlined in this section have been
developed based on a survey of all areas of the City, with respect to the improvement
items, by the Community Services Department; City's consulting engineer and staff.
The projects were prioritized according to the urgency of the improvements needed and
age of the areas to be improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
Coordinate area -wide storm water developments with major street improvements.
• Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
• Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
• Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
• Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
• Implement improvements to meet safety standards.
Improve safety by installing street lighting on all appropriate public roadways.
• Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
Capital Improvement Program 2012 -2017 Page 29
City of Aventura
Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97 -05.
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
Implement the recommendations of the City's Traffic Advisory board and its Traffic
consultant.
Existing Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street
NE 27th Court
NE 28th Place
NE 28th Avenue
NE 29th Avenue
NE 29th Court
NE 29th Place
NE 30th Avenue
NE 34th Avenue
NE 187th Street
NE 188th Street
NE 190th Street
NE 191St Street
NE 192nd Street
NE 193rd Street
Aventura Boulevard
West Country Club Drive
North Country Club Drive
East Country Club Drive
NE 201 Terrace
NE 203rd Street
NE 205th Street
NE 206th Street
NE 207th Street
NE 208th Street
NE 208th Terrace
NE 209th Street
NE 211 th Street
NE 213th Street
NE 214th Terrace
NE 214th Street
NE 183`d Street
Yacht Club Drive
Turnberry Way
NE 27th Court
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2011 /12 fiscal year:
Proiect Title Year
Country Club Drive Drainage Improvements 1996/97
Sidewalk Installation — Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183`d Street & Drainage Improvements 1997/98
NE183rd Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
Capital Improvement Program 2012 -2017 Page 30
NE 190th Street Lighting Improvements
South Aventura Stormwater Collector
Sidewalk Improvements & Replacements
NE 34th avenue Street Lighting Improvements
NE 185th Street & NE 28t Avenue Improvements
Safety Improvements — Country Club Drive
NE 30th Avenue Drainage Improvements
NE 213th Street Lighting Improvements
NE 34th Avenue Safety /Road Improvements
Biscayne Lake Gardens Area Drainage Improvements
NE 188th Street, Lighting & Drainage Improvements
Country Club Drive Improvements
NE 190T" Street Drainage Improvements
Yacht Club way Drainage and Lighting Improvements
NE 31St Avenue Decorative Street Lighting
Extension of Lehman Causeway Westbound Service Road
Illuminated Street Signs
Hospital District NE 213TH Street Drainage Connector
Hospital District North Collector
NE 207th Street Resurfacing
Traffic Video Monitoring Program
Directional Signs
Yacht Club Drive Seawall Improvements
Miami Gardens Drive
Aventura Boulevard Resurfacing
NE 213th Street Outfall Drainage Improvement
Miami Gardens Drive Extension and Street Lighting
Ne 29th Avenue Street Lighting Improvements
Yacht Club Drive Resurfacing
Countdown Pedestrian Walkway Signals
Traffic Video Monitoring Program — Phase I
Traffic Video Monitoring Program — Phase 11
NE 29th Pace and Yacht Club Way Resurfacing
NE 190th Street Drainage Improvements
NE 209th Street/Biscayne Boulevard Traffic Improvements
NE 187th Street Traffic Improvements
NE 180th & NE 182nd Street /Biscay Boulevard Signage
NE 199th Street/West Country Club Drive Turning Lane
NE 190th Street Resurfacing
NE 191 St Street/Biscayne Boulevard Traffic Improvements
NE 191St /29th Avenue Drainage Improvements
Hospital District Resurfacing
NE 183rd Street Resurfacing & Road Improvements
Yacht Club Way Bridge Improvements
Count? Club Drive Bus Shelters
NE 29t Avenue and NE 187th Street Resurfacing
1998/99
1998/99
1998/99,
1999/00
1999/00
1999/00
2000/01
2000/01
2000/01
2001/02
2002/03
2002/03
2002/03
2003/04
2003/04
2003/04
2003/04
2003/04
2004/05
City of Aventura
1999/00, 2000/01
2004/05
2004/05, 2005/06
2004/05
2005/06
2005/06
2005/06
2006/07
2006/07
2006/07
2006/07
2006/07
2006/07
2007/08
2007/08
2007/08
2007/08
2007/08
2007/08
2008/09
2008/09
2008/09
2008/09
2009/10
2009/10
2009/10
2010/11
2010/11
Capital Improvement Program 2012 -2017 Page 31
City of Aventura
NE 34th Avenue Street Resurfacing 2010/11
Biscayne Boulevard Street Light Upgrades Phase 1 2010/11
Biscayne Boulevard Street Light Upgrades Phase 2 2011/12
NE 185thME 31th Avenue, NE 188th Street and NE 191 Street
Resurfacing 2011/12
Road, Drainage and Infrastructure Improvements
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
schedules. In addition, traffic improvement projects recommended by the Traffic
Advisory board are included for funding.
Funding Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget $5,632,000
Funding:
Transportation Fund $3,282,000
General Fund 1,350,000
Stormwater Utility Fund 1,000,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
Capital Improvement Program 2012 -2017 Page 32
City of Aventura
TABLE 2
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2012113- 2016/17
FUNDING PLAN
Stormwater Drainage Improvements
Biscayne Boulevard Street Lighting
Road Resurfacing Program
Traffic Safety and Flow Improvements
Totals
CS $ 1,000,000 $ 1,000,000
CS 1,000,000 $ 900,000 $ 100,000
CS 3,182,000 - - 3,182,000
CS 450,000 450,000
$ 5,632,000 $ 1,000,000 $ 1,350,000 $ 3,282,000 $
Capital Improvement Program 2012 -2017 Page 33
City of Aventura
PROPOSED PROJECTS
1 -CS
Stormwater Drainage Improvements
2012/13 $200,000 2013/14 $200,000 2014/15 $200,000
2015/16 $200,000 2016/17 $200,000
Projects included provide for ongoing annual minor drainage improvements and include
the cost of resurfacing the affected roadways.
2012/13 Drainage Improvements 200,000
2013/14 Drainage Improvements 200,000
2014/15 Drainage Improvements 200,000
2015/16 Drainage Improvements 200,000
2016/17 Drainage Improvements 200,000
2 -CS
Biscayne Boulevard Street Light Upgrades
2012/13 $500,000 2013/14 $500,000
The Biscayne Boulevard Street Lighting project includes the installation of decorative
street lights along the eastside of Biscayne Boulevard. Biscayne Boulevard is a state
road and serves as the main trafficway through the City. It extends approximately 2.58
miles from the northern city limits to the southern city limits. The Biscayne Boulevard
Street Light project will include the installation of new decorative street lights to serve
both the sidewalks (pedestrians) and the roadway. Phase I and Phase II were
completed in prior CIP projects.
12012/13 Phase 3
500,000
2013/14 Phase 4 500,000
3 -CS
Road Resurfacing Program
2012/13 $685,000 2013/14 $770,000 2014/15 $640,000
2015/16 $557,000 2016/17 $530,000
Capital Improvement Program 2012 -2017 Page 34
City of Aventura
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Community Services Department.
2012/13 Country Club Drive (Northbound) 685,000
2013/14 Country Club Drive (Southbound) 770,000
2014/15 NE 207th Street 480,000
Country Club Drive between Causeway
and NE 190th Street 160,000
2015/16 NE 213th Street 350,000
Biscayne Lake Gardens 207,000
(NE 29th Ct., 201 th Terr, & 27th Ct.)
2016/17 NE 27th Avenue 60,000
NE 28 Court between 185 and 187 Streets 200,000
NE 30th Avenue 200,000
NE 209th Street 70,000
4 -CS
Traffic Safety and Flow Improvements
2012/13 $450,000
2012/13 Traffic Signal at Intersection of NE 185th Street
and NE 28th Court $250,000
Turning Lane at N. Country Club Drive and NE
34th Avenue 200,000
Capital Improvement Program 2012 -2017 Page 35
City of Aventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 1 project
totaling $3,300,000.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
Provide easily accessible services to City residents and adequate parking for City
facilities.
• Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
Existing Facilities
Map 1 shows the location of the City's Government Center, and the Dade County Fire
Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2011/12 fiscal year:
Project Title
Government Center /Police Station Needs Assessment Study
Government Center Land Purchase
Design of Government Center /Police
Construction of Government Center
Purchase of Charter Elementary School Property
Construction of Charter Elementary School
Community Center Improvements
Construction of Middle School Wing to Charter School
Holiday Lighting for Government Center
Design of Arts & Cultural Center
Classroom Additions to Charter School
Arts & Cultural Center Construction
Government Center Chiller Replacements
Police Department Office Improvement
Government Center Security Equipment Upgrade
Government Center Commission Chambers Video Upgrade
Government Center Parking Expansion Design
Year
1996/97
1997/98
1997/98
1999/00, 2000/01
2001/02
2002/03
2003/04, 2004/05,
2006/07, 2007/08
2004/05
2005/06
2007/08
2008/09
2008/09, 2009/10
2009/10
2009/10
2010/11
2010/11
2011/12
Capital Improvement Program 2012 -2017 Page 36
City of Aventura
Funding Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget $3,300,000
Funding:
General Fund
$3,300,000
Capital Improvement Program 2012 -2017 Page 37
City of Aventura
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 201 2/1 3 - 20016/17
SUMMARY BY YEAR
PBF1 Government Center Parking Garage CS $3,300,000 $ - $ 3,300,000
Totals $ 3,300,000 $ - $ - $ $ $ 3,300,000
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2012/13 - 20016/17
FUNDING PLAN
• r.
PBF1 Go%emmentCenter Parking Garage CS $ 3,300,000 $ 3,300,000
Totals $ 3,300,000 $ 3,300,000
Capital Improvement Program 2012 -2017 Page 38
City of Aventura
PROPOSED PROJECTS
1 —CS
Government Center Parking Garage
2012/13 $3,300,000
This project consists of adding a three level parking garage adjacent to the Government
Center to accommodate additional parking.
Capital Improvement Program 2012 -2017 Page 39
City of Aventura
I INFORMATION /COMMUNICATIONS TECHNOLOGY I
This functional category includes improvements to the City's information /communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 12 projects totaling
$2,645,550.
Policies
The City's investment in communication and computer projects is based on the
following policies:
• Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
• Improve and maintain City -wide radio communications capabilities for Police
operations.
• Develop and maintain computerized capabilities of the various City departments and
information systems.
• Utilize the latest state of the art technology including the use of the Internet for the
delivery of services.
• Maintain the E911 system to enhance police response times to emergencies.
• Utilize the latest technology for education and teaching at the Charter School.
Fundinq Plan
Funding for the proposed Information Technology Projects will be provided by the
following sources: Total Category Budget $2,645,550
Fundinq:
General Fund
Charter School Fund
$1,976,050
669,500
Capital Improvement Program 2012 -2017 Page 40
City of Aventura
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2012!13- 2016117
SUMMARY BY YEAR
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2012113- 2016/17
FUNDING PLAN
ICT1
a`
PD
596,000
596,000
ICT2
Central Computer System >$5000
IT
845,000
ICT1
Police Computers Systems <$5000
PD
119,000
114,000
120,000
115,000
128,000
596,000
ICT2
Central Computer System ,$5000
IT
145,000
215,000
155,000
175,000
155,000
845,000
ICT3
Radios and E911 System
PD
157,000
45,000
55,000
55,000
55,000
367,000
ICT4
Computer Equipment <$5000
ACES
82,000
114,500
96,500
104,500
102,000
499,500
ICT5
Computer Equipment >$5000
ACES
20,000
30,000
45,000
35,000
40,000
170,000
ICT6
Computer Equipment <$5000
IT
6,000
6,000
6,000
6,000
6,000
30,000
ICT7
Computer Equipment <$5000
F
2,000
2,000
2,000
6,000
2,000
14,000
ICT8
Computer Equipment <$5000
CM
-
4,000
-
-
-
4,000
ICT9
Computer Equipment <$5000
CS
10,000
13,300
22,250
18,900
8,300
72,750
ICT10
Computer Equipment<$5000
CD
93,800
4,000
3,500
4,500
3,500
109,300
ICT11
Computer Equipment<$5000
AACC
5,500
6,000
6,500
1,000
6,000
25,000
ICT12
Computer Equipment
CC
-
-
3,000
-
-
3,000
Totals
$ 640,300 $
553,800 $
514,750 $
520,900 $
505,800
$ 2,735,550
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2012113- 2016/17
FUNDING PLAN
ICT1
Police Computers Systems <$5000
PD
596,000
596,000
ICT2
Central Computer System >$5000
IT
845,000
845,000
ICT3
Radios and E911 System
PD
367,000
367,000
ICT4
Computer Equipment <$5000
ACES
499,500
499,500
ICT5
Computer Equipment >$5000
ACES
170,000
170,000
ICT6
Computer Equipment <$5000
IT
30,000
30,000
ICT7
Computer Equipment <$5000
F
14,000
14,000
ICT8
Computer Equipment <$5000
CM
4,000
4,000
ICT9
Computer Equipment<$5000
CS
72,750
72,750
ICT10
Computer Equipment <$5000
CD
109,300
109,300
ICT11
Computer Equipment <$5000
AACC
25,000
25,000
ICT12
Computer Equipment
CC
3,000
3,000
$ 2,735,550
$ 2,066,050 $ 669,500
Totals
Capital Improvement Program 2012 -2017 Page 41
City of Aventura
PROPOSED PROJECTS
1 -PD
Police Computers Systems < $5000
2012/13 $119,000 2013/14 $114,000 2014/15 $120,000
2015/16 $115,000 2016/17 $128,000
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2012/13 Upgrades
$10,000
Replace 25 Mobile Laptops
50,000
20 Desktop Computers
24,000
Vehicle Modems
6,000
Replace 2 Servers
10,000
10 Vehicle Printers
10,000
3 toughbooks for K -9
9,000
2013/14 Upgrades $10,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Replace 2 Servers 10,000
10 Vehicle Printers 10,000
Laptop - Ruggized 4,000
2014/15 Upgrades $10,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Replace 2 Servers 10,000
20 Vehicle Printers 20,000
2015/16 Upgrades $10,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Replace 1 Server 5,000
20 Vehicle Printers 15,000
Desktop Scanner 5,000
2016/17 Upgrades $10,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Capital Improvement Program 2012 -2017 Page 42
City of Aventura
Replace 1 Server 5,000
20 Vehicle Printers 15,000
Desktop Scanner 2,000
EOC PCS 12,000
Laptop - Ruggized 4,000
2 -IT
Central Management Information System > $5000
2012/13 $145,000 2013/14 $215,000 2014/15 $155,000
2015/16 $175,000 2016/17 $155,000
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2012/13 Software /Licenses /Upgrades
$20,000
Servers/ Security /UPS /Switches
60,000
AS 400 Upgrades
5,000
Equipment for Redundant Site
15,000
TVMS Equipment Upgrades
20,000
Sungard MIS Upgrade
25,000
2013/14 Software /Licenses /Upgrades
$20,000
Servers/ Security /UPS /Switches
70,000
AS 400 Upgrades
5,000
Upgrade Phone System
10,000
TVMS Equipment Upgrades
30,000
Sungard MIS Upgrade
80,000
2014/15 Software /Licenses /Upgrades $15,000
Servers/ Security /UPS /Switches 70,000
AS 400 Upgrades 5,000
Upgrade Phone System 25,000
TVMS Equipment Upgrades 40,000
2015/16 Software /Licenses /Upgrades $20,000
Servers/ Security /UPS /Switches 50,000
AS 400 Upgrades 50,000
Upgrade Phone System 5,000
Upgrade Video System Solution 10,000
TVMS Equipment Upgrades 40,000
2016/17 Software /Licenses /Upgrades $20,000
Servers/ Security /UPS /Switches 80,000
AS 400 Upgrades 5,000
Capital Improvement Program 2012 -2017 Page 43
City of Aventura
Upgrade Phone System 10,000
TVMS Equipment Upgrades 40,000
3 -PD
Radios and E911 System
2012/13 $157,000 2013/14 $45,000 2014/15 $55,000
2015/16 $55,000 2016/17 $55,000
IThis project consists of upgrading the equipment for the 800 Mhz police radio system to I
ensure a state -of- the -art system and maintain the E911 system.
1 2012/13 800 Mhz Radio System Upgrades 10,000
E911 Equipment Replacement 147,000
2013/14 E911 System Upgrades 15,000
800 Mhz Radio System Upgrades 10,000
Radio Replacements 20,000
2014/15 E911 System Upgrades 15,000
800 Mhz Radio System Upgrades 20,000
Radio Replacements 20,000
2015/16 Radio Replacements 20,000
800 Mhz Radio System Upgrades 20,000
E911 System Upgrades 15,000
2016/17 Radio Replacements 20,000
800 Mhz Radio System Upgrades 20,000
E911 System Upgrades 15,000
4 - ACES
Computer Equipment < $5,000
2012/13 $82,000 2013/14 $114,500 2014/15 $96,500
2015/16 $104,500 2016/17 $102,000
This project consists of the regular replacement of the computers, laptops, servers and I
network infrastructure at the Aventura City of Excellence School.
2012/13 Replace 65 Computers /Laptops 71,500
21 Tablet Computers 10,500
2013/14 Replace 90 Computers /laptops 99,000
21 Tablet Computers 10,500
Mobile Learning Computer Lab 5,000
Capital Improvement Program 2012 -2017 Page 44
City of Aventura
2014/15 Replace 75 Computers /Laptops 82,500
21 Tablet Computers 10,500
Replace Color Laser Printer 3,500
2015/16 Replace 80 Computers /Laptops 88,000
21 Tablet Computers 10,500
Mobile Learning Computer Lab 5,000
Replace Desktop Scanner 1,000
2016/17 Replace 80 Computers /Laptops 88,000
21 Tablet Computers 10,500
Replace Color Laser Printer 3,500
5 - ACES
Computer Equipment > $5000
2012/13 $20,000 2013/14 $30,000 2014/15 $45,000
2015/16 $35,000 2016/17 $40,000
This project consists of the regular replacement of the computers and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2012/13 Replace Network Switches and Routers 10,000
Replace 2 Servers 10,000
2013/14 Replace Network Switches and Routers 10,000
Replace 5 AV equipment and /or Smartboard 20,000
2014/15 Replace Network Switches and Routers 10,000
Phone system Upgrade 15,000
Replace 5 AV equipment and /or Smartboard 20,000
2015/16 Replace Network Switches and Routers 15,000
Replace 5 AV equipment and /or Smartboard 20,000
2016/17 Replace Network Switches and Routers 10,000
Replace 2 Servers 10,000
Replace 5 AV equipment and /or Smartboard 20,000
6 -IT
Computer Equipment < $5000
2012/13 $6,000 2013/14 $6,000 2014/15 $6,000
2015/16 $6,000 2016/17 $6,000
Capital Improvement Program 2012 -2017 Page 45
City of Aventura
This project includes the replacement of existing equipment for the various employees
of the department.
7 -F
Computer Equipment < $5000
2012/13 $2,000 2013/14 $2,000 2014/15 $2,000
2015/16 $6,000 2016/17 $2,000
This project includes the replacement of existing equipment for the various employees
of the department.
8 -CM
Computer Equipment < $5000
2013/14 $4,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
9 -CS
Computer Equipment < $5000
2012/13 $10,000 2013/14 $13,300 2014/15 $22,250
2015/16 $18,900 2016/17 $8,300
This project consists of purchasing and upgrading computer equipment in the
Community Services Department and Community Recreation Center.
2012/13 5 Computers and ID Printer $9,000
Upgrade GIS Software 1,000
2013/14 4 Computers
$4,000
1 Laptop Computer
1,300
1 Plotter
6,000
Replace Scanner
1,000
Upgrade GIS Software
1,000
2014/15 Upgrade Visitor ID System
$5,000
5 CRC Laptop Computers
8,250
4 Computers
4,000
Replace 1 ID Printer
4,000
Upgrade GIS Software
1,000
2015/16 Replace 5 Computers
$5,000
Capital Improvement Program 2012 -2017 Page 46
City of Aventura
Replace 6 CRC Laptop Computers 9,900
Replace 1 ID Printer 4,000
2016/17 Replace 4 Computers $4,000
Replace CRC Server 3,000
Replace Laptop 1,300
10 -CD
Computer Equipment < $5000
2012/13 $93,800 2013/14 $4,000 2014/15 $3,500
2015/16 $4,500 2016/17 $3,500
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2012/13 Replace 3 Computers $3,000
Replace Desktop Scanner 800
Sungard MIS Upgrade 90,000
2013/14 Replace 3 Computers $3,000
Replace 2 Laserjet Printers 1,000
2014/15 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
2015/16 Replace 3 Computers $3,000
Replace Laserjet Printers 500
Replace Desktop Scanner 1,000
2016/17 Replace 3 Computers $3,000
Replace 1 Laserjet Printers 500
11 - AACC
Computer Equipment < $5000
2012/13 $5,500 2013/14 $6,000 2014/15 $6,500
2015/16 $1,000 2016/17 $6,000
IThis project consists of purchasing and upgrading computer equipment in the Arts & I
Cultural Center.
2012/13 Replace 4 Computers /laptops $5,000
Tablet 500
Capital Improvement Program 2012 -2017 Page 47
City of Aventura
2013/14
Replace 4 Computers
4,000
Color Laser Printer
2,000
2014/15
Upgrade Point of Sale System
6,500
2015/16
Replace Laptop
1,000
2016/17
Replace 4 Computers
4,000
Replace Network Switches
2,000
12 -CC
Computer Equipment < $5000
2014115 $3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 2012 -2017 Page 48
City of Aventura
I CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS I
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 7 projects totaling
$3,223,226.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
• Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
• Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
• Purchase more economical, fuel efficient and multi - functional vehicles.
• Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
• Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 2012/13 to 2016/17 Capital Improvement Program are
either pertaining to vehicles or operational equipment. Detailed project descriptions and
a funding schedule follow. The CIP guidelines provide that capital equipment shall be
defined as having a useful life of more than one year and a value of $5,000 or more.
Equipment that has a value of $5,000 or less is also included in this document for
budgetary purpose.
Funding Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the General Fund:
Capital Improvement Program 2012 -2017 Page 49
CE1
CE2
CE3
CE4
CE5
CE6
CE7
CE1
CE2
CE3
CE4
CE5
CE6
CE7
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2012113 2016/17
SUMMARY BY YEAR
Vehicle Purchase & Replacements PD
Equipment Purchase and Replacement >5000 PD
Equipment Purchase and Replacement <5000 PD
Equipment Purchase and Replacement >5000 CS
Equipment Purchase and Replacement <5000 CS
Equipment Purchase and Replacement >5000 AACC
Equipment Purchase and Replacement >5000 CD
Totals
City of Aventura
436,000 395,000 472,000 438,890 455,116 2,197,006
127,000 74,000 100,700 70,000 108,500 480,200
25,400 31,200 38,000 38,760 28,360 161,720
31,000 84,000 29,000 49,000 42,000 235,000
4,000 2,500 19,500 6,500 2,500 35,000
22,200 10,700 13,200 11,000 37,200 94,300
- - - 20,000 - 20,000
$ 645,600 $ 597,400 $ 672,400 $ 634,150 $ 673,676 $ 3,223,226
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2012/13 2016/17
FUNDING PLAN
Vehicle Purchase & Replacements
PD
Equipment Purchase and Replacement >5000
PD
Equipment Purchase and Replacement <5000
PD
Equipment Purchase and Replacement >5000
CS
Equipment Purchase and Replacement <5000
CS
Equipment Purchase and Replacement >5000
AACC
Equipment Purchase and Replacement >5000
CD
Totals
2,197,006
480,200
161,720
235,000
35,000
94,300
20,000
3,223,226
2,197,006
480,200
161,720
235,000
35,000
94,300
20,000
3,223,226
Capital Improvement Program 2012 -2017 Page 50
City of Aventura
PROPOSED PROJECTS
1 -PD
Vehicle Purchase & Replacements
2012/13 $436,000 2013/14 $395,000 2014/15 $472,000
2015/16 $438,890 2016/17 $455,116
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2012/13 Replace 12 Patrol Vehicles $396,000
Replace Traffic Truck 30,000
Replace Crime Prevention Trailer 10,000
2013/14 Replace 11 Patrol Vehicles $363,000
Replace K -9 Vehicles 32,000
2014/15 Replace 12 Patrol Vehicles $407,000
Replace K -9 Vehicles 30,000
Replace Crime Prevention Van 35,000
2015/16 Replace 11 Patrol Vehicles $373,890
Replace 2 Crime Scene Van 65,000
2016/17 Replace 12 Patrol Vehicles $420,116
Replace Prisoner Van 35,000
2 -PD
Equipment Purchase and Replacement > $5000
2012/13 $127,000 2013/14 $74,000 2014/15 $100,700
2015/16 $70,000 2016/17 $108,500
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2012/13 12 Vehicle Equipment $79,000
Replace Segway 9,000
Replace Video Wall Communications 39,000
2013/14 10 Vehicle and 1 K -9 Equipment $74,000
2014/15 11 Vehicle Equipment $74,700
K -9 Vehicle Equipment 8,000
Replace K -9 13,000
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City of Aventura
Crime Scene Van Equipment 5,000
2015/16 10 Vehicle Equipment $70,000
2015/16 12 Vehicle Equipment $83,500
Video Wall Upgrade 25,000
3 -PD
Equipment Purchase and Replacement < $5000
2012/13 $25,400 2013/14 $31,200 2014/15 $38,000
2015/16 $38,760 2016/17 $28,360
2012/13 Replace 10 Ballistic Vests
$12,000
Crash Data Equipment
2,000
Replace Dive Team Equipment
2,400
2 Forensic Light Source Kit
9,000
2013/14 Replace 10 Ballistic Vests
$12,000
12 Tasers
19,200
2014/15 Replace 10 Ballistic Vests $12,000
2 Radar Units 2,500
2 Lasar Units 7,500
10 Tasers 16,000
2015/16 Replace 10 Ballistic Vests
$12,360
AR Rifles
7,200
12Tasers
19,200
2016/17 Replace 10 Ballistic Vests
$12,360
10Tasers
16,000
4 -CS
Equipment Purchase and Replacement > $5,000
2012/13 $31,000 2013/14 $84,000 2014/15 $29,000
2015/16 $49,000 2016/17 $42,000
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
2012/13 Replace 1 Treadmill $6,000
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City of Aventura
Replace Vehicle 25,000
2013/14 Replace 2 Vehicles $60,000
2 Electric Low Speed Vehicles 24,000
1 2014/15 Replace 2 Ellipticals 10,000
Replace Pickup Truck 19,000
1 2015/16 Replace Hybrid Utility Vehicle $30,000
Replace Pickup Truck 19,000
2016/17 Replace 2 Treadmill2 $12,000
Replace Hybrid Utility Vehicle 30,000
5 -CS
Equipment Purchase and Replacement < $5,000
2012/13 $4,000 2013/14 $2,500 2014/15 $19,500
2015/16 $6,500 2016/17 $2,500
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable in the Community Recreation Center. The following is a
breakdown of the items to be replaced:
1 2012/13 Replace 12 Tables $2,000
Replace Aerobics Room Sound System 2,000
2013/14 Replace 1 Recumbent Bicycle $2,500
2014/15 Replace 40 Chairs $3,500
Replace AV Equipment 10,000
Replace Lobby Furniture 6,000
1 2015/16 Replace 12 Tables $2,500
Replace Stair Climber 4,000
2016/17 Replace 1 Recumbent Bicycle $2,500
6 -AACC
Equipment Purchase and Replacement > $5,000
2012/13 $22,200 2013/14 $10,700 2014/15 $13,200
2015/16 $11,000 2016/17 $37,200
This project consists of purchasing equipment for the Arts & Cultural Center:
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City of Aventura
2012/13 Lighting Improvements $5,000
Lobby Bar with Table and Chairs 15,000
ADA Listening Devices 2,200
2013/14 Microphones and Sound Equipment $10,700
2014/15 Stage Lights for Dance Productions
$11,000
ADA Listening Devices
2,200
2015/16 Outdoor Patio Tables and Chairs
$4,500
Green Room Furniture Replacement
3,500
Dressing Room Chairs
3,000
2016/17 ADA Listening Devices
$2,200
Seachangers for Stage Lighting
35,000
7 -CD
Equipment Purchase and Replacement > $5,000
2015/16 $20,000
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2015/16 Pickup Truck $20,000
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City of Aventura
Capital Improvement Program 2012 -2017 Page 55