2012-32RESOLUTION NO. 2012-32
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED BASIC SERVICES AGREEMENT
BETWEEN THE CITY OF AVENTURA AND PGAL ARCHITECTS TO
PERFORM ARCHITECTURAL AND ENGINEERING SERVICES TO
DESIGN AND PERMIT THE CITY'S GOVERNMENT CENTER PARKING
EXPANSION PROJECT IN ACCORDANCE WITH RFQ NO. 11- 9 -21 -2;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Agreement ( the " Agreement" ), in substantially the form attached hereto, between the
City of Aventura and PGAL Architects to perform architectural and engineering services
to design and permit the City's Government Center Parking Expansion Project in
accordance with RFQ No. 11- 9 -21 -2.
Section 2. PGAL Architects has completed pre- design work in accordance
with Resolution No. 2011 -65.
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution and the Agreement.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Joel, who moved its adoption.
The motion was seconded by Commissioner Auerbach,
and upon being put to a vote, the vote
was as follows:
Commissioner Zev Auerbach
yes
Commissioner Bob Diamond
yes
Commissioner Billy Joel
yes
Commissioner Michael Stern
yes
Commissioner Luz Urbaez - Weinberg
yes
Vice Mayor Teri Holzberg
yes
Mayor Susan Gottlieb
yes
Resolution No. 2012 -32
Page 2
PASSED AND ADOPTED this 10th day of July, 2012.
usan Gottlieb, Ktfayor
ATTEST:
L 'fl 9
resa M. ok , MMC
y Clerk Tj
Approved as to Form and Legal Sufficiency:
City Attorney
a t
June 22, 2012
Mr. Eric M. Soroka
City Manager
City of Aventura
Office of the City Manager
19200 West Country Club Drive
Aventura„ FL 33180
Re: Aventura Government Center Parking Expansion
(Basic Services Proposal)
Dear Mr. Soroka:
PGAL is pleased to present this proposal for Basic Services for the new Aventura Government
Center Parking Expansion project. The design has been approved by the City and the initial pre-
design services have been completed. We also submitted the drawings for the site plan /variance
approval on 5/31/12.
A. SCOPE OF SERVICES
The approved design is a three level parking garage with approximately 208 spaces. The first
floor will house the police department vehicles and service areas. The upper levels will be for
visitors and staff. The existing generator and vehicle fueling area will remain. See Exhibit A.1 for
revised Scope of Work.
B. COMPENSATION
The fixed fee for the above services shall be $210,000. (See Exhibit B.1) The following is a
breakdown of the fee:
50 % Construction Documents - 38% $ 79,800
100% Construction Documents - 37 %0 $ 77,700
Permitting and Bid Negotiations - 5 $ 10,500
Construction Administration - 20 % $ 42,000
The following expenses are in addition to Basic Services:
1. Expense of reproductions for submittal to agencies having jurisdiction over the project or
for the Owners or Contractors use.
2. Expense of courier or overnight delivery.
3. Mileage expense from the City of Boca Raton as the point of origin.
4. Other expenses only as authorized in advance by the Owner.
Payment to PGAL is due thirty days after receipt of invoice and is delinquent beyond that time,
when an additional charge of 1'% per month, simple interest will be added. Invoices will only be
rendered after services have been completed or on a monthly basis as a percentage of
completion.
791 Park of Commerce Boulevard Suite 400 Boca Raton, FL 33487 (P) 561 988 4002 [F) 561 988 3002
AA0003337 EBOD00824D
C. ADDITION AUOPTIONAL SERVICES
The following items are not included in Basic Services:
1. Modification to approved conceptual plans
2. Security Design
3. Parking Access Controls Design
4. Cost Estimating
5. Signage & Graphics Design
6. Additional Surveys
7. Geotechnical Engineering
8. Special Inspections
9. Record (as built) Drawings
10. Perspective renderings, computer animations or models
11. Expense of color reproductions for presentation documents
12. Expense of filing or permit fees
.See Exhibit B.1 for above items where fees have been determined.
Any additional services requested shall be billed at a mutually agreeable fixed fee or at the
following PGAL Hourly Rate Schedule.
Principal $190.00
Project Manager / Designer $185.00
Project Architect $175.00
Job Captain $125.00
Technical / CAD Drafting $ 85.00
Clerical $ 80.00
D. PROJECT SCHEDULE
The above services will be provided and completed based upon the following schedule based
upon working days and receipt of Notice -to- Proceed from City,
50 % Construction Documents 30 days
100% Construction Documents 30 days
Permitting and Bid Negotiations 45 days (estimated)
Construction Administration 330 days (estimated)
If the terms of this Agreement meet with your approval, please sign and return one (1) copy of
this letter as authorization to proceed.
We look forward to working with the City of Aventura to meet your growing needs.
incer ,
[an A. Nestler, AIA, LEED AP
Principal
Attachments: Exhibit A.1 Scope of Work
Exhibit B.1 Fee Distribution
cc — File
Joby Balint
Rodney Crockett
2
AGREED AND ACCEPTED
This day of 2012
By:
Title:
EXHIBIT A.1
SCOPE OF WORK
GOVERNMENT CENTER PARKING EXPANSION
PROJECT DESCRIPTION
The project consists of a new parking structure adjacent to City Hall and will replace a portion of the
existing surface lot. The existing lot primarily serves visitors, City staff and Police and an undetermined
number of spaces will need to be maintained throughout construction. It is envisioned that the new
structure will contain approximately 208 spaces or as many as feasible for the Final Construction Budget.
Current budget is $3,400,000, but may be adjusted slightly by the City at their discretion. An existing
Police Vehicle Fueling and Maintenance Area are to remain in the existing location on site. Also the
existing generator and enclosure will remain. in the current location on site. The project is anticipated to be
competitively bid.
SERVICES
The Pre - design Phase is now complete. Basic Services for the project include architectural, structural,
mechanical, electrical, plumbing, fire protection, landscape, and civil engineering. Services are broken
down into two components: 1) Basic Services and 2) Optional /Supplemental Services. Basic Services
Scope will be based on the approved Final Concept and will include a 50 %fl CD submittal as well as a
100% CD submittal In addition bidding and permitting phases are included. The fees for these services
are as outlined on Exhibit B.I. Optional /Supplemental Services include Security Design, Parking Access
Controls, and Signage & Graphics as optional items. Also, listed on this exhibit are Supplemental items
which are required for the project such as the Tree Survey and the Geotechnical Engineering services.
SCHEDULE
The drawings for the site plan approval /variance package were submitted May 315`, '2012. The
construction document phase will begin immediately after the site plan /variance has been approved. We
will submit 50 % CD's for review and comment (30) working days after receiving the site plan /variance
approval. The 100% CD phase will be completed (30) working days after receiving review comments
related to the 50% CD submittal and a notice to proceed. The drawings will then be issued for bidding and
permitting purposes.
EXHIBIT B.1
Government Center Parking Expansion
Fee Distribution
Pre - Design Phase Complete
Basic Services
Phase Task
%
Gross Fee
Modification to approved conceptual plans
Basic Services
2
Security Design
1
50 % Construction Documents
38 %
$ 79,800
2
100% Construction Documents
37 %
$ 77,700
3
Permits, Bid & Award
5 %
$ 10,500
4
Construction Administration
20 %
$ 42,000
8
Special Inspections
TBD
9
Total Basic
100%
$ 210,000
Optional
1
/Supplemental Services
Task
Gross Fee
Modification to approved conceptual plans
TBD
2
Security Design
TBD
3
Parking Access Controls
$4,000
4
Cost Estimating
TBD
5
Signage & Graphics Design
$4,000
6
Tree Survey
$1,800
7
Geotechnical Engineering
$7,630
8
Special Inspections
TBD
9
Record (as- built) Drawings
TBD
10
Perspective renderings, computer animations
TBD
11
Expense of color reproductions
TBD
12
Expense of color filing or permit fees
TBD
Total Supplemental
1 $ 17,430
Expenses $ 4,800
TOTAL $ 232,230
| %
,gilt
� \ \
ƒ � �
- | �
| �
«
!
! §.�
22
)_\ ` ,!! \ ; |i {■ . 2m\�` dA2 7.
!
n
a
£ €saF
ry
€8�9mJOmos..i'�
CC))
-1
i
�
m