2004-059
RESOLUTION NO. 2004-59
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA FLORIDA AUTHORIZING THE CITY MANAGER TO
PARTICIPATE IN THE APPLICATION OF FUNDS FOR THE
TECHNOLOGY ENHANCEMENT PROJECT GRANT AVAILABLE
THROUGH THE MIAMI-DADE DEPARTMENT OF HUMAN
RESOURCES, AS OUTLINED IN THE ATTACHED CONTRACT; TO
FACILITATE THE EXPENDITURE OF APPROXIMATELY $61,494 IN
FUNDS; AND AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION, INCLUDING THE EXECUTION OF AGREEMENTS WITH
THE PURPOSE OF CREATING THIS PROGRAM IN COOPERATION
WITH THE DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE;
AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to participate in the application of
funds for the Technology Enhancement Project Grant available through the Miami-
Dade Department of Human Resources and to facilitate the expenditure of grant funds
in the approximate amount of $61,494.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution, including the execution of agreements as required by
Miami-Dade County and the City of Aventura to implement a Technology Enhancement
Project in cooperation with the Dade County Association of Chiefs of Police.
Section 3. This Resolution shall become effective immediately upon its
adoption.
Resolution No. 2004-22-
Page 2
The foregoing Resolution was offered by Commissioner Grossman
moved its adoption. The motion was seconded by Commissioner Diamond
upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Vice Mayor Ken Cohen
Mayor Jeffrey M. Perlow
~
yes
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yes
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PASSED AND ADOPTED this 9th day of November, 2004.
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APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTL~
, who
, and
MIAMI-DADE COUNTY DEPARTMENT OF HUMAN SERVICES
CONTRACT
This Contract, made this - day of 200_, by and between
Miami-Dade County, apolitical subdivision 0 f the State 0 f Florida (hereinafter referred to as
"County") through its Department of Human Services (hereinafter referred to as 'pepartment"),
located at 111 NW. 1st Street, Suite 2210 - MiamiFL 33128-1912, and the Dade CoUntY"
Association of Chiefs of Police located in Miami-Dade County, Florida (hereinafter referred to
as "Provider"), provides the terms and conditions pursuant to which the Provider shall provide a
Technology Enhancement Project.
WHEREAS, the County has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Federal Anti-Drug
Abuse Act of 1988, hereinafter referred to as the ACT; and
WHEREAS, the Provider warrants and represents that it possesses the legal
authority to enter into this Agreement by way of resolution, motion or similar action that has
been duly adopted or passed as an official act of the Provider's governing body, authorizing the
execution of the Contract, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the Provider to carry out on
behalf of the Provider all of the duties and responsibilities set forth in this Contract; and
WHEREAS, this Contract shall be deemed effective upon award of grant funds by
the State of Florida Department of Law Enforcement, Office of Criminal Justice Grants to
Miami-Dade County or when this Contract has been duly executed by both parties, whichever is
later; and
WHEREAS, the County is desirous of supporting an expansion of the services
provided by the Technology Enhancement Project by providing a portion of the federal funds
awarded to Miami-Dade County to the Technology Enhancement Project; and
WHEREAS, the County as contractor/grantee for the State of Florida is authorized to
purchase said services for the Technology Enhancement Project as an allowable activity
under the ACT; and
WHEREAS, the County requires the above-mentioned services from the Provider in
order to fulfill its' contractual obligations under the aforementioned grant,
NOW, THEREFORE, for and in consideration of the mutual covenants recorded
herein, the parties hereto agree as follows:
I. AMOUNT PAYABLE Subject to available funds, the maximum amount payable for
services rendered under this Contract, shall not exceed $ 4 6,120. Both parties agree that
should available County funding be reduced, the amount payable under this Agreement may be
proportionately reduced at the option of the County.
II. SCOPE OF SERVICES. The Provider agrees to render services in accordance with
the Scope of Services incorporated herein and attached hereto as Attachment A.
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III. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1, 2004
through September 30, 2005.
IV. CASH MATCH REQUIREMENT. The Provider shall maintain sufficient financial
resources to meet the expenses incurred during the period between the provision of services
and payment by the County, including the required 25% Cash Match, and provide all
equipment and supplies required for the provision of services.
V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER THE
DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti-Druq Abuse Act. The Provider agrees to abide by all
of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61 of the Florida
Administrative Code. Furthermore, the Florida Department of Law Enforcement, Business
Support Program, Office of Criminal Justice Grants, Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program Application for Funding Assistance and
all laws, rules, regulations relating thereto are incorporated herein by reference as if fully set
forth.
B. Supplantinq. The Provider agrees that funds received under this Contract shall
be utilized to supplement, not supplant state or local funds, and will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-
drug law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5), Florida
Administrative Code.
VI. CONTINUITY OF SERVICES. Provider agrees to provide optimal continuity of services
by assuring that services are provided by the same person whenever possible and, if not, by a
qualified replacement when necessary.
VII. PROGRAM CONTACT. Provider shall designate a contract coordinator who shall be
responsible for: 1) monitoring the Provider's compliance with the terms of this Contract and; 2)
whenever the County so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER. The Provider shall indemnify and hold
harmless the County and its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs of defense, which the County or
its officers, employees, agents or instrumentalities may incur as a result of claims, demands,
suits, causes of actions or proceedings of any kind or nature arising out of, relating to or
resulting from the performance of this Contract by the Provider or its employees, agents,
servants, partners, principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate proceedings, and shall
pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly
understands and agrees that any insurance protection required by this Contract or otherwise
provided by Provider shall in no way limit the responsibility to indemnify, keep and save
harmless and defend the County or its officers, employees, agents and instrumentalities as
herein provided. The provisions of this section or indemnification shall survive the expiration or
termination of this Contract.
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IX. INSURANCE. If Provider is an agency or a political subdivision of the State as defined
by section 768.28, Florida Statutes, the Provider shall furnish the County, upon request, written
verification of liability protection in accordance with section 768.28, Florida Statutes. Nothing
herein shall be construed to extend any party's liability beyond that provided in section 768.28,
Florida Statutes.
X. LICENSURE AND CERTIFICATION. The Provider shall ensure that all other licensed
professionals providing Technology Enhancement services shall have appropriate training
and experience in the field in which he/she practices and abide by all applicable State and
Federal laws and regulations and ethical standards consistent with those established for his/her
profession. Ignorance on the part of the Provider shall in no way relieve it from any of its
responsibilities in this regard.
XI. CONFLICT OF INTEREST. The Provider agrees to abide by and be governed by Miami-
Dade County Ordinance No. 72-82 (Conflict of Interest Ordinance codified at Section 2-11.1 et
al. of the Code of Miami-Dade County), as amended, which is incorporated herein by reference
as if fully set forth herein, in connection with its Contract obligations hereunder.
XII. CIVIL RIGHTS. The Provider agrees to abide by Chapter 11A of the Code of Miami-
Dade County ("County Code"), as amended, which prohibits discrimination in employment,
housing and public accommodations; Title VII of the Civil Rights Act of 1968, as amended,
which prohibits discrimination in employment and public accommodation; the Age
Discrimination Act of 1975, 42 U.S.C., as amended, which prohibits discrimination in
employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as
amended, which prohibits discrimination on the basis of disability; and the Americans with
Disabilities Act, 42 U.s.C. § 12103 et seq., which prohibits discrimination in employment and
accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these
laws, the County shall have the right to terminate this Contract. It is further understood that the
Provider must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. § 1612, and the Fair
Housing Act, 42 U.S.C. § 3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the Provider, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further
business with the Provider. Any contract entered into based upon a false affidavit shall be
voidable by the County. If the Provider violates any of the Acts during the term of any Contract
the Provider has with the County, such contract shall be voidable by the County, even if the
Provider was not in violation at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave Ordinance,
codified as § 11A-60 et seq. of the Miami-Dade County Code, which requires an employer, who
in the regular course of business has fifty (50) or more employees working in Miami-Dade
County for each working day during each of twenty (20) or more calendar work weeks to
provide domestic violence leave to its employees. Failure to comply with this local law may be
grounds for voiding or terminating this Contract or for commencement of debarment
proceedings against Provider.
XIII. NOTICES. Notice under this Contract shall be sufficient if made in writing and delivered
personally or sent by mail or by facsimile to the parties at the following addresses or to such
other address as either party may specify:
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If to the COUNTY:
Miami-Dade County
Department of Human Services
2525 NW 62"d Street, Suite 4225
Miami, Florida 33147
Attention: Mr. Vaughn Tooley
If to the PROVIDER:
Dade County Association of Chiefs of Police
19200 W. Country Club Drive
Aventura, FL 33180
Attention: Chief Thomas E. Ribel
XIV. AUTONOMY. Both parties agree that this Contract recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood
and intended that the Provider is 0 nly a recipient 0 f funding support and is not an agent or
instrumentality of the County. Furthermore, the Provider's agents and employees are not
agents or employees of the County.
XV.
BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the Provider shall have occurred under this Contract if: (1)
The Provider fails to provide services outlined in the Scope of Services (Attachment A) within
the effective term of this Contract; (2) the Provider ineffectiveiy or improperly uses the funds
allocated under this Contract; (3) the Provider fails to submit, or submits incorrect or incomplete
proof of expenditures to support reimbursement requests or fails to submit or submits
incomplete or incorrect detailed reports of expenditures or final expenditure reports; (4) the
Provider does not submit or submits incomplete or incorrect required reports; (5) the Provider
refuses to allow the County access to records or refuses to allow the County to monitor,
evaluate and review the Provider's program; (6) t he Provider discriminates under any of the
laws outlined in Section XII of this Contract; (7) the Provider fails to provide Domestic Violence
Leave to its employees pursuant to local law; (8) the Provider falsifies or violates the provisions
of the Drug Free Workplace Affidavit (Attachment D); (9) the Provider attempts to meet its
obligations under this Contract through fraud, misrepresentation or material misstatement; (10)
the Provider fails to correct deficiencies found during a monitoring, evaluation or review within
the specified time; (11) the Provider fails to meet any of the terms and conditions of the Miami-
Dade County Affidavits (Attachment D); (12) the Provider fails to meet any of the terms and
conditions of any obligation under any contract or otherwise or any repayment schedule to any
of its agencies or instrumentalities; or (13) the Provider fails to fulfill in a timely and proper
manner any and all of its obligations, covenants, agreements and stipulations in this Contract.
Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver of any
other breach and shall not be construed to be a modification of the terms of this Contract.
B. County Remedies. If the Provider breaches this Contract, the County may
pursue any or all of the following remedies:
1. The County may terminate this Contract by giving written notice to the
Provider of such termination and specifying the effective date thereof at least five (5) days
before the effective date of termination. In the event of termination, the County may: (a)
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request the return of all finished or unfinished documents, data studies, surveys, drawings,
maps, models, photographs, reports prepared and secured by the Provider with County funds
under this Contract; (b) seek reimbursement of County funds allocated to the Provider under
this Contract; (c) terminate or cancel any other contracts entered into between the County and
the Provider. The Provider shall be responsible for all direct and indirect costs associated with
such termination, including attorney's fees;
2. The County may suspend payment in whole or in part under this Contract
by providing written notice to the Provider of such suspension and specifying the effective date
thereof, at least five (5) days before the effective date of suspension. If payments are
suspended, the County shall specify in writing the actions that must be taken by the Provider as
condition precedent to resumption of payments and shall specify a reasonable date for
compliance. The County may also suspend any payments in whole or in part under any other
contracts entered into between the County and the Provider. The Provider shall be responsible
for all direct and indirect costs associated with such suspension, including attorney's fees;
3. The County may seek enforcement of this Contract including but not
limited to filing action with a court of appropriate jurisdiction. The Provider shall be responsible
for all direct and indirect costs associated with such enforcement, including attorney's fees;
4.
The County may debar the Provider from future County contracting;
5. If, for any reason, the Provider should attempt to meet its obligations
under this Contract through fraud, misrepresentation or material misstatement, the County
shall, whenever practicable terminate this Contract by giving written notice to the Provider of
such termination and specifying the effective date thereof at least five (5) days before the
effective date of such termination. The County may terminate 0 r cancel any 0 ther contracts
which such individual or entity has with the County. Such individual or entity shall be
responsible for all direct or indirect costs associated with such termination or cancellation,
including attorney's fees. Any individual or entity who attempts to meet its contractual
obligations with the County through fraud, misrepresentation or material misstatement may be
disbarred from County contracting for up to five (5) years;
6.
Any other remedy available at law or equity.
C. The County Manager is a uthorized to terminate this Contract on behalf of the
County.
D. Damaqes Sustained. Notwithstanding the above, the Provider shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach
of the Contract, and the County may withhold any payments to the Provider until such time as
the exact amount of damages due the County is determined. The Provider shall be responsible
for all direct and indirect costs associated with such action, including attorney's fees.
XVI. TERMINATION BY EITHER PARTY. Both parties agree that this Contract may be
terminated by either party hereto by written notice to the other party of such intent to terminate
at least sixty (60) days prior to the effective date of such termination. The County Manager is
authorized to terminate this Contract on behalf of the County.
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XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The Provider agrees that all
expenditures or costs shall be made in accordance with the Budget which is attached herein
and incorporated hereto as Attachment A.
A. Budqet Variance. Funds may be shifted between approved line items, not to
exceed fifteen percent (15%) of the total budget, without a written amendment. Variances
greater than fifteen percent (15%) in any approved line item shall require a written amendment
approved by the Department.
B. Recapture Funds. At the conclusion of the third quarter and upon submission of
the Quarterly Performance Report and Invoice, the County- will review the Provider's Year- To-
Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third Quarter Report which
documents those steps the municipality will take in the Fourth Quarter to fully expend the
contract by the end of the program year.
2.
This expenditure plan must be approved by the County.
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the County will recapture the anticipated unexpended amount for use in
another program, without a formal amendment process.
C. Pavment Procedures. The County agrees to pay the Provider for services
rendered under this Contract based on the line item budget incorporated herein and attached
hereto as Attachment A. The parties agree that this is a cost-basis Contract and the Provider
shall be paid through reimbursement payment for allowable expenses on the budget approved
under this Contract (see Attachment A). The Provider agrees to invoice the County for each
Technology Enhancement Project using the Quarterly Project Performance Report & Invoice
as it appears in Attachment B, and to do so on a quarterly basis, as stated in Section XIX. B.1.
The Quarterly Project Performance Report & Invoice shall be prepared in a manner in
accordance with the form provided in Attachment B. The final Quarterly Project Performance
Report & Invoice shall be submitted by October 15, 2005.
D. The Provider agrees to mail all invoices to the address listed above, Section XIII.
E. The County agrees to review invoices and to inform the Provider of any
questions. Payments shall be mailed to the Provider by the County's Finance Department.
F. No pavment of subcontractors. In no event shall county funds be advanced
directly to any subcontractor hereunder.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The Provider is required to be prudent in the acquisition
and management of property with federal funds. Expenditure of funds for the acquisition of
new property, when suitable property required for the successful execution of projects is
already available within the Provider organization, will be considered an unnecessary
expenditure.
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B. ScreeninG, Careful screening should take place before acquiring property in
order to ensure that it is needed with particular consideration given to whether equipment
already in the possession of the Provider organization can meet identified needs. While there is
no prescribed standard for such review, the Provider procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the Provider
organization. The establishment of a screening committee may facilitate the process; however,
the Provider may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the Provider's
organization. The County must ensure that the screening referenced above takes place and
that the Provider has an effective system for property management. The Provider is hereby
informed that if the County is made aware that the Provider does not employ an adequate
property management system, project costs associated with the acquisition of the property may
be disallowed.
C. Loss. Damaqe or Theft of Eauipment. The Provider is responsible for replacing
or repairing the property which is willfully or negligently lost, stolen, damaged or destroyed. Any
loss, damage, or theft of the property must be investigated and fully documented and made part
of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
E. Manaqement. The Provider's procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, at a minimum, meet
the following requirements: 1) Property records must be maintained which include description
of property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property. percentage of County participation in
the cost of the property (Federal funds), location of property, use and condition of the property,
disposition data including the date 0 f disposal and sale price; 2) a physical inventory 0 f the
property must be taken and the results reconciled with the property records at least once every
2 years; 3) a control system must exist to ensure adequate safeguards to prevent loss, damage
or theft of the property. A ny loss, damage, 0 r theft 5 hall be investigated by the Provider a s
appropriate; 4) adequate maintenance procedures must exist to keep the property in good
condition; and 5) if the Provider is authorized or required to sell the property, proper sales
procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable
personal property, and real property shall be retained for a period of 3 years from the date of
the disposition or replacement or transfer at the discretion of the County. If any litigation, claim,
or audit is started before the expiration of the 3-year period, the records shall be retained until
all litigation, claims, or audit findings involving the records have been resolved.
XIX.
RECORDS, REPORTS, MONITORING AUDITS, AND EVALUATION STUDIES.
The Provider shall keep records of program services in sufficient detail to provide any reports
that may be requested by the County.
A. Records. All program records will be retained by the Provider for not less than
three (3) years beyond the term of this Agreement. In accordance with contract requirements
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from the S tate of Florida, records for the Technology Enhancement Project services must
reflect:
1.
The names of staff providing services as described in Attachment A.
2.
The dates and number of hours the staff provided services.
3.
The dates of services and activities and the names of program
participants in attendance to such as described in Attachment A.
4.
The records of all other program services provided under this Agreement.
B. Reportinq Requirements.
1. Quarterlv Proiect Performance Report and Invoice. The Provider shall
submit the Quarterly Project Performance Report and Invoice to the Department of Human
Services by January 15, April 15, July 15, and October 15, 2005 covering the Agreement
activity for the previous quarter. The Quarterly Project Performance Report and Invoice shall
be submitted in the format and using the form attached hereto as Attachment B.
2. Other Required Reports. The Providershall submit other reports as may
be required by the Department of Human Services during the program year.
C. Chanqes to ReDortinq Requirements. The Provider undersiands that the
County may at a ny time require changes in data collected, records 0 r reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitorinq and Audit. The Provider shall make available for review, inspection,
monitoring or audit by the County without notice during normal business hours all financial
records and other program records and documents which relate to or have been produced or
created as a result of this Agreement. The Provider shall provide assistance as may be
necessary to facilitate a financial/program audit when deemed necessary by the County to
ensure compliance with applicable accounting and financial standards. The County reserves
the right to require the Provider to submit to an audit of the County's choosing. Furthermore,
the Provider understands, it may be subject to an audit, random or otherwise, by the Office of
the Dade County Inspector General or independent private sector inspector general retained by
the Office of the Inspector General.
E. Office of Miami-Dade Countv Inspector General. Miami-Dade County has
established the Office of the Inspector General, which is empowered to perform random audits
on all County contracts throughout the duration of each contract. Grant recipients are exempt
from paying the cost of the audit, which is normally 1/4 of 1 % of the total contract amount.
The Miami-Dade County Inspector General is authorized and empowered to review past,
present and proposed County and Public health Trust Programs, contracts, transactions,
accounts, records, and programs. In 'addition, the Inspector General has the power to
subpoena witness, administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may include a report
concerning whether the project is on time, within budget and in compliance with plans,
specifications and applicable law.
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The Inspector General is empowered to analyze the necessity of and reasonableness of
proposed change orders to the Contract. The Inspector General is empowered to retain the
services of independent private sector inspectors general to audit, investigate, monitor,
oversee, inspect and review operations, activities, performance and procurement process
including but not limited to project design, bid specifications, proposal submittals, activities of
the Provider, its officers, agents and employees, lobbyists, County staff and elected officials to
ensure compliance with contract specifications and to detect fraud and corruption
Upon ten (10) days prior written notice to the Provider from the Inspector General or IPSIG
retained by the Inspector General, the Provider shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and copying. The
Inspector General and IPSIG shall have the right to inspect and copy all documents and
records in the Provider's possession, custody or control which, in the Inspector General or
IPSIG's sole judgment, pertain to performance of the contract, including, but not limited to
original estimate files, change order estimate files, worksheets, proposals and Contracts from
and with successful and unsuccessful subcontractors and suppliers, all project-related
correspondence, memoranda, instructions, financial documents, construction documents,
proposal and contract documents, back-charge documents, aU documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received,
payroll and personnel records, and supporting documentation for the aforesaid documents and
records.
The provisions in this section shall apply to the Provider, its officers, agents, employees,
subcontractors and suppliers. The Provider shall incorporate the provisions in this section in all
subcontracts and all other Contracts executed by the Provider in connection with the
performance of the contract.
Nothing in this contract shall impair any independent right of the County to conduct audit or
investigative activities. T he provisions 0 f this section are neither intended nor shall they be
construed to impose any liability on the County by the Provider or third parties.
F. Independent Private Sector Inspector General Reviews. Pursuant to Miami-
Dade County Administrative Order 3-20, the Provider is aware that the County has the right to
retain the services of an Independent Private Sector Inspector General ("IPSIG"), whenever the
County deems it appropriate to do so. Upon written notice from the County, the Provider shall
make available to the IPSIG retained by the County, all requested records and documentation
pertaining to this agreement for inspection and copying. The County shall be responsible for
the payment of these IPSIG services, and under no circumstances shall the Provider's budget
and any changes thereto approved by the County, be inclusive of any changes relating to these
IPSIG services.
The terms of this provision herein, apply to the Provider, its officers, agents, employees,
subconsultants and assignees. Nothing contained in this provision shall impair any
independent right of the County to conduct an audit or investigate the operations, activities and
performance of the Provider in connection with this Contract. The terms of this Section shall
not impose any liability on the County by the Provider or any third party.
G. Evaluation Studies. The Provider agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the Florida Department of Law
Enforcement, Business Support Program, Office of Criminal Justice Grants. This participation
shall at a minimum include access to the Provider's premises and records.
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xx.
PROHIBITED USE OF FUNDS.
A. Adverse Actions or Proceedinq. The Provider shall not utilize County funds to
retain legal counsel for any action or proceeding against the County or any of its agents,
instrumentalities, employees or officials. The Provider shall not utilize County funds to provide
legal representation, advice or counsel to any client in any action or proceeding against the
County or any of its agents, instrumentalities, employees or officials.
B. ReliGious Purposes. County funds shall not be used for religious purposes.
C. Comminqlinq Funds. T he Provider shall not commingle funds provided under
this Contract with funds received from any other funding sources.
XXI.
MISCELLANEOUS.
A. Contract. This Contract is the complete and exclusive statement of all the
arrangements between the County and the Provider regarding provision of the services
described in Attachments A and B. Nothing herein shall alter, affect, modify, change or extend
any other agreement between the Provider and the County unless specifically stated herein.
B. Arnendments and Modifications. Except as otherwise enumerated herein, no
amendment to this Contract shall be binding on either party unless reduced to writing, signed by
both parties, and approved by the County Manager. Provided, however, that the County may
effect amendments to this Contract without the written consent of the Provider, to conform this
Contract to changes in the laws, directives, guidelines, and objectives of County, State and
Federal Governments.
Any alterations, variations, amendments, or other modifications of this Contract, including but
not limited to amount payable and effective term, shall only be valid when they have been
reduced to writing, duiy approved and signed by both parties and attached to the original of this
Contract.
The County and Provider mutually agree that amendments of the Scope of Service, line item
budget of more than fifteen percent (15%) of the total budget set forth herein and other such
revisions my be negotiated as written amendment to this Contract between the parties. The
County Manager is authorized to make amendments to this Contract as described herein on
behalf of the County.
C. Ownership of Data and Other Material. All reports, information documents, tapes
and recordings, maps and other data and procedures developed, prepared, assembled or
completed by the Provider in connection with the duties and responsibilities undertaken by the
Provider in accordance with the terms of this Contract shall become the property of the County
without restriction, reservation or limitation of their use and shall be made available to the
County by the Provider at any time upon request by the County. Upon completion of all work
contemplated under this Contract, copies of all of the above data shall be delivered to the
County upon request.
D. Contract Guidelines. This Contract is made in the State of Florida and shall be
governed according to the laws of the State of Florida. Proper venue for this Contract shall be
Miami-Dade County, Florida.
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E. Publicity. It is understood and agreed between the parties hereto that this
Provider is funded by Miami-Dade County. Further, by acceptance of these funds, the Provider
agrees that events and printed documents funded by this Contract shall recognize the funding
source as follows:
This program was supported by a grant awarded to the Miami-Dade County
Department of Human Services, the Florida Department of Law Enforcement
(FDLE) and the U.S. Department of Justice, Bureau of Justice Assistance (BJA).
F. Subcontracts. The Provider agrees not to enter into subcontracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Contract, or any or
all of its rights, title or interest herein, or its power to execute such Contract without the prior
written approval of the County and that all subcontractors or assignees shall be governed by
the terms and conditions of this Contract. If this Contract involves the expenditure of $100,000
or more by the County and the Provider intends to use subcontractors to provide the services
listed in the Scope of Services (Attachment A) or suppliers to supply the materials, the Provider
shall provide the names of the subcontractors and suppliers on the form attached as
Attachment E. The Provider agrees that it will not change or substitute subcontractors or
suppliers from those listed in Attachment E without prior written approval of the County.
G. Headinqs. Use of Sinqular and Gender. Paragraph headings are for
convenience only and are not intended to expand or restrict the scope or substance of the
provisions of this Contract. Wherever used herein, the singular shall include the plural and
plural shall include the singular and pronouns shall be read as masculine, feminine or neuter as
the context requires.
H. Total of Contract/Severability of Provisions. This twelve (12) page Contract with
its recitals on the first page of the Contract and with its attachments as referenced below
contain all the terms and conditions agreed upon by the parties:
Attachment A:
Attachment B:
Attachment C:
Attachment C1:
Attachment C2:
Attachment C3:
Attachment D:
Program Narrative and Budget (FDLE Application)
Quarterly Project Performance Report & Invoice
Miami-Dade County Affidavits
Code of Business Ethics
Miami-Dade County Debarment Disclosure Affidavit
State Public Entities Crime Affidavit
Provider's Disclosure of Subcontractors and Suppliers
No other Contract, oral or otherwise, regarding the subject matter of this Contract shall be
deemed to exist or bind any of the parties hereto. If any provision of this Contract is held invalid
or void, the remainder of this Contract shall not be affected thereby if such remainder would
then continue to conform to the terms and requirement of applicable law.
Page 11 of 12
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed
by their respective and duly authorized officers. the day and year first above written.
Signature
John Ross
Name (typed)
ATTEST:
By:
ATTEST:
HARVEY RUVIN, CLERK
By:
DEPUTY CLERK
President - DCACP
Title
By:
(Corporate Seal)
MIAMI-DADE COUNTY, FLORIDA
By:
GEORGE M. BURGESS
COUNTY MANAGER
Page 12 of 12
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT Cl
ATTACHMENT C2
ATTACHMENT C3
ATTACHMENT D
SUMMARY OF ATTACHMENTS
Program Narrative and Budget (FDLE Application)
Quarterly Program Performance Report & Invoice
Miami-Dade County Affidavits
Code of Business Ethics
Miami-Dade County Debarment Disclosure Affidavit
State Public Entities Crime Affidavit
Provider's Disclosure of Subcontractors and Suppliers
ATTACHMENT A
Application for Funding Assistance
Florida Department of Law Enforcement
me Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
The term "Department", unless othelWlse stated, refers to the Department of Law Enforcement.
The term "OCJG" refers to the Office of Criminai Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe. or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live Oak)
Instructions are incorporated in this document by reference.
A. Suborant Data
1. This section to be completed by Subgrantee 2. This section to be comoleted by OCJG
Continuation of Previous Subgrant? DXXYes 0 No Project 10 # I Program Area #: I CFDA #: 16.579
if Yes, enter CJ Contract # of Previous Subgrant 03-222 15B
SFY 2004 CJ Contract # SFY 2005 CJ Contract #
2004- CJ - ..J;1- .J..1 - ~- ...Q1 - ~ 2005 - CJ - .JSL -1L ~ ...QL ~
B. Applicant Information
1. Suborant Recioient Suberantee)
Name of Subgrant Recipient (Unit of Government): Miami-Dade County County
Name of Chief Elected Official I State Agency Head: Alex Penelas
Title: Mayor Miami-Dade
Address: 111 NW First Street, Suite 2910 Area Code I Phone #
305-375-5071
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
E-mail Address: mavoriUJmiamidade.eov Area Code I Fax #
305-375-3618
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Rachel E. Baum, CPA County
Title: Finance Director Miami-Dade
Address: 111 NW First Street, Suite 2550 Area Code I Phone #
305-375-4419
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
E-mail Address: rebiUJmiamidade.qov Area Code I Fax #
305-375-4238
3. Implementing Agency
Name of Implementing Agency: Miami-Dade County Dept. of Human Services
Name of Chief Executive Official I State Agency Head I Subgrantee representative County
(if a subordinate agency of the subgrant recipient): Dean Taylor, Sr.
Director, Miami-Dade County Dept. of Human Services Miami-Dade
Title:
111 NW First Street, Suite 2210 Area Code I Phone #
Address: 305-375-4419
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
E-mail Address: dmtsiUJmiamidade.qov Area Code I Fax #
305-375-4238
Rule 110-9.006
Grant Application
Section /I. Page 1
OCJG - 005 (rev. April 2004)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
me Memorial State and local law Enforcement Assistance Formula Grant Program
4. Proiect Director
Name of Project Director: Dean Taylor, Sr. County
(Implementing Agency Employee)
Title: Director, Miami-Dade County Dept. of Human Services Miami-Dade
Address: 111 NW First Street, Suite 2210 Area Code I Phone #
305-375-4419
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
E-mail Address: dmtsaï>miamidade.aov Area Code I Fax #
305-375-4238
5. Contact Person
Name of Contact Person: Vaughn Tooley County
(if other than Project Director)
Title: Program Director Miami-Dade
Address: 111 NW First Street, Suite 2250 Area Code I Phone #
305-375-5353
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
E-mail Address: v1116@miamidade.aov Area Code I Fax #
305-375-5378
6. Person Responsible For Financial Reporting (if known)
Name: laWanda S. Scott County
Title: Program Planner Miami-Dade
Address: 111 NW First Street, Suite 2210 Area Code I Phone #
305-375-S378
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
E-mail Address: osac06@miamidade.aov Area Code I Fax #
305-375-5970
7. Person Responsible For Programmatic Performance Reoortina (if known!
Name:
laWanda S. Scott County
Title: Program Planner Miami-Dade
111 NWFirstStreet,Suite2210 Area Code I Phone #
Address: 305-375-5378
City, County, State, Zip Code: Miami, Florida 33128-1963 SUNCOM #
osac06aï>miamidade.aov Area Code I Fax #
E-mail Address: 305-375-S970
8. Service Provider Contact Person
Name: Thomas E. Ribel County
Title: Chief of Police, Aventura Police Department Miaml-Pade
19200 W. Country Club Drive Area Code I Phone #
Address: 305-466-8966
City, County, State, Zip Code: Aventura, Fl 33180 SUNCOM #
ribeltaï>aventuraoolice.com Area Code I Fax #
E-mail Address: 305-466-8991
FDLE Byrne Formula Grant Application Package
Grant Application
Section iI- Page 2
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: Dade Chiefs Association Technology Enhancement Project
2. identify the year of the project (I, II, III, etc.) 11
3. Project period I Start: 10/01/2004 I End: 09/30/2005
D. Fiscal Pata
Remit Warrant to: (This may only be either the Individual listed in 82 (Subgrantee CFO) or a designee in
their office. If 82 Is selected. do not reenter the contact Information. This is onlv needed for desiGnee.
82 ~
OR
DESIGNEE -
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptrolle~s Ot,fice electronic transfer pro~ram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes No XX
3. Frequency of Fiscal Reporting: Monthly- Quarterly 1QL
4. Subgrant Recipient FEID #: 59- 000573
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item g.) Yes - No -1Q(
7. Cash Advance: Will you request an advance?
Yes- Amount No.1QL....
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /1- Page 3
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Proiect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
Prior to the implementation of the Dade Chiefs Association Technology Enhancement
Project, the State Attorneys Office (SAO) in Miami-Dade County conducted felony pre-file
conferences with arresting officers, victims, and witnesses at one of three locations in a
county that covers a geographical area of approximately 2,000 square miles. These three
decentralized video pre-filing centers were located in Northeast Miami-Dade County,
Southwest Miami-Dade County, and at the Miami-Dade State Attorneys Office downtown
in the City of Miami.
The problem with having only three video pre-file centers for such a vast geographical
territory is that law enforcement officers, victims and witnesses often were required to
travel long distances when they are scheduled for testimony, most often to the center
located in downtown Miami. Civilian victims and witnesses sacrificed time away from their
jobs and the expense of traveling miles from their homes to the available centers. Also,
the limited availability of pre-file centers required that law enforcement personnel leave
their jurisdictions to complete video pre-filing at times when they are on duty, further
exacerbating staffing and response time challenges for police agencies. Collaborative
efforts that embrace a metropolitan regional approach to improving interagency efficiency
are needed to advance the overall effectiveness of Miami-Dade County's criminal justice
system.
Expanding access to the existing video conferencing pre-file center technology by
providing additional strategic locations for new centers would reduce the time and distance
factor for civilian victims and witnesses, and greatly decrease on-duty officer "down time"
during round trip travel to the centers. Centers developed in closer proximity to them,
would increase civilians' willingness to participate in the procedure because of familiarity
with their own communities and less time needed to be away from home or work. Officers
could then return more rapidly to patrolling their jurisdictions where they are needed.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II. Page 4
OCJG - 005 (rev. April 2004)
Rule 110.9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This sectionshould address the basic points of who, what, when, where, and how.
The Dade Chiefs Technology Enhancement Project is a collaborative partnership between the
Dade County Association of Chiefs of Police and the Miami-Dade County Office of the State
Attorney. This project proposes to incrementally expand accessibility of the video pre-file
conferencing services to all municipal police departments in the county, as well as all regions of the
Miami-Dade Police Department.
During the first year, the Project purchased 12 complete video pre-file units (see description below)
and distributed them between local police departments and the State Attorney's Office (SAO). To
date, the SAO has trained all of the Assistant State Attorneys (ASA's) and clerical personnel
assigned to the Felony Screening Unit (FSU) in the operation of the system. The SAO currently has
six ASA's that can use the system at one time. As more agencies are added, the SAO will increase
personnel to accommodate them. The Aventura Police Department served as the initial host site
representing the Dade County Association of Chiefs of Police and conducted a successful pilot
project with the SAO to test system functionality and capabilities, and develop procedures for
obtaining maximum effectiveness. Currently there are five (5) police department sites on-line and
conducting video prefiles. A 6th location will be added sometime within the next 30 days; it will be a
sub-station of the Miami-Dade Police Department.
The goal for SFY2005 is to expand the Project, by purchasing additional pre-file units and adding
three more agencies as shared host sites, wherein agencies that do not have their own hardware
can go to the nearest shared host site and conduct their video pre-files. These more strategically
dispersed video conferencing sites will allow civilian victims, witnesses, and others to go to their
iocal police departments or to nearby shared host sites to conduct their video pre-files.
The current project year funds will purchase installation and maintenance of 6 complete video
pre-file units that inciude DSL lines, View Stations, Monitors, and DSL Routers. DSL (Digital
Subscriber Lines) conduct high-bandwidth information over telephone lines. The Router
translates the signal and sends the information to the appropriate destination within the
network. The View Station is the video device that transmits the pictures of individuals giving or
taking the pre-file via the Internet DSL to the monitor at the other end. The Monitor is a TV used
to view the person giving or taking the pre-file at the other pre-file station. The equipment will be
purchased under a current State Attorney's Office contract agreement which by law complies
with existing Federal, State, and local laws and regulations.
FDLE Byrne Formula Grant Application Package
Graat Application
Section 11- Page 5
OCJG - 005 (rev. April 2004)
Rule 110.9.006
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proqram Objectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If
you a re proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 41 0-
8700 for further uidance. Continue on a second a e if necessa .
a, List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
15B.03
15B.14
15B.15
PO504801
PO504802
PO504803
158
(#)
Criminal Justice Information Svstem
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
To a time activities for phased implementation of the system by a
written pian of action that identifies the tasks and staff responsible for those accomplishments. . YfN
Part 1- Durin this re ortin eriod, was a written Ian of action develo ed?
To improve the operational effectiveness of a criminal justice information system through the
purchase of equipment and lor supplies.
Part 1- During this reporting period, did you purchase equipment andlor supplies to improve the Y/N
effectiveness of a CJIS? In the report narrative, briefly describe the quantities and types of equipment
andlor su lies ordered. shi ed. delivered, and the location s of recei t.
To purchase equipment andlor suppiies in conducting a criminal justice information system project.
Part 1- During this reporting period, did you purchase equipment andlor supplies in conducting a
criminal justice information system project? In the report narrative, briefly describe the quantities and YfN
types of equipment andlor supplies ordered, shipped, delivered, instailed, and in use, including the
location s of recei t.
To establish additional municipai police department host sites andlor companion host sites in the
State Attorney's Office for felony pre-file conferences using video technology.
Part 1- During this reporting period, did you establish any host sites and companion host sites for Y/N
felony pre-file conferences? In the project narrative, briefly describe your progress in completing this
ro'ect activit.
To share the use of established host sites with other municipal pollee departments.
Part 1- During this reporting period did you share your host sites with other municipal police YfN
de artments? In the re art narrative, indicate the number and names of olice de artments, if an .
To conduct and record a specified number of feiony pre-file conferences using video technology.
Part 1-During this reporting period, how many felony pre-file conferences did you conduct using video 60
technology? In the report narrative, estimate and report the totai amount of officer "down time" you -
believe the 0 eration of this re-fiie center saved.
Rule 110-9.006
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 6
OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
me Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarteriy Performance Reports will be reviewed aqainst this schedule.
10-01-2004 throuoh 09-30-2005
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dee Jan Feb Mar Aor Mav Jun Jul Aua Sea
Submit Financial Reimbursement X X X X
Requests (05) (05) (05) (05)
Submit Financial Closeout Package X
(05)
Submit Quarterly Program Reports X X X X
(05) (05) (05 (05)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Establish a time schedule of activities
for phased implementation of the X
system evidenced by a written plan of
action.
Participate in systems integration plans
that permit the Interface of systems X X X X X X X X X X X X
operated by different criminal justice
Improve the operational effectiveness
of a criminal justice information system X X X X X X X X X X X X
through the purchase of equipment and
sunnlles.
Purchase equipment and supplies in X X X X X
conducting a criminal justice X X X X X X X
Information svstem oro'ect.
Establish additional municipal police
department host sites and companion X
host sites in the State Attorney's Office X X X X X X X X X X X
for felony pre-file conferences using
video technology.
Share the use of host sites with other X X X X X X X X X X X X
municipal police departments. Conduct and record a specified number
of felony pre-file conferences using X X X X X X X X X X X X
video technology.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /1- Page 7
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and local law Enforcement Assistance Formula Grant Program
F. Proiect Budaet
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total
Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to
support project activities. Enter dollar amounts only in applicable categories based on totals
from the Budget Narrative and leave others blank. Total Local Match must be a minimum of
25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And
Benefits
Contractual $46,120 $15,374 $61,494
Services
Expenses
Operating Capital
Outlay
<;";,;~:""""',", /;',:.
Indirect Costs ",;'-.-: ,,(~':~',:; ',?:',,::"""",'"
,
Totals $46,120 $15,374 $61,494
Rule 110-9,006
Grant Application
Sectian If. Page 8
OCJG - 005 (rev, April 2004)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
me Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Bud et Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds.
Aventura Police Department Law Enforcement Trust Fund
b. Is match available at the start of the grant period?
Yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.)
Aventura Police Department Law Enforcement Trust Fund Records
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year? N/A
If no, please explain.
If yes, please list number and title of position and type of
benefits.
3. Indicate the OCO threshold established by the subgrantee. $ 750
No:
Yes:
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. N/A
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information. N/A
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
FDLE Byrne Formula Grant Application Package
Grant Application
Section II. Page 9
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative (Continued)
CONTRACTUAL SERVICES
OPERATING CAPITAL OUTLAY
INSTALLATION AND MAINTENANCE DSL LINES
$2,958 X 3 UNITS $8,874
POLYCOMVIEW STATiONS
$3,500 X 3 UNITS
MONITORS
$200 X 3 UNITS
DSL ROUTERS
$500 X 3 UNITS
EXPENSES
MAINTENANCE FOR EXISTING UNITS
ACCESSORIES (CABLES, PLUGS, ETC)
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
$10.500
$600
$1,500
$35,000
$5,020
$21,474
$40,020
TOTAL PROJECT BUDGET
FEDERAL FUNDS
LOCAL CASH MATCH
$61,494
$61,494
$46,120
$15,374
Grant Application
Section /1- Page 10
OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), Implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and Inciuding project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1.
All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11 D-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2.
Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-8?, .Cost Principles
for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB Circular A-liD and Florida
law to be eligible for reimbursement.
3.
Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Pelformance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Pelformance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, pelformance of Agreement Provisions.
(2) Report Contents: Pelformance reports must include both required sections, the quantitative response
(In response to specific objectives and measures) and the qualitative narrative. The narrative must
refiect on accomplishments for the quarter, incorporate specific items specified for inclusion in
pelformance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
FDLE Byrne Formula Granf Application Package
Grant Applicafion
Section /1- Page 11
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to compiy with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4.
Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spenton
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractuai expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federai Office of Management
and Budget's (OMB) Circulars A-21, A-8?, and A-lID, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5.
Payment Contingent on Appropriation
The State of Florida's performance and obiigation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7.
Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federai award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the iustification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification shouid address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8.
Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department f orr eimbursement a f training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approvai from the Department for reimbursement of travel costs for field trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Fiorida Statutes.
c.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
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10. Program Income (also known as Project Generated Income)
Program income means the gross income eamed by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Departmentshail review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shali be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminai justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose a f a ny property furnished to it by the Department or purchased pursuant to this agreement
according to federai property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results deveioped, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-110.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15, Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a singie or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other appiicable federal law. The contract for this agreement shail be
identified in The Scheduie of Federai Financiai Assistance in the subject audit. The contract shali be
identified as federal funds passed through the Fiorida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicabie, the subgrant recipient shail submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Fiorida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A compiete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its compietion, but no iater than nine (9) months after the audit period. In order to be
compiete, the submitted report shall include any management letters issued separateiy and management's
written response to ail findings, both audit report and management ietterfindings. incompiete audit reports
will not be accepted by the Department and wiii be returned to the subgrant recipient.
c. The subgrant recipient shail have ail audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Pubiic Accountant or a Licensed Public Accountant.
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d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompiiance with federal laws and reguiations.
e. The subgrant recipient shall ensure that audit working papers are made avaiiable to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is Issued, unless
extended in writing by the Pepartment.
f.
Subgrant recipients that expend less than $300,000 in Federal awards during a fiscai year are exemptlrom
the audit requirements of OBM Circular A-133 for that fiscai year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption"form. shali be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no iater than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-appiicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid oniy for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (gO) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c.
Upon receipt of the ninety (gO) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (gO) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and withoutthe fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
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negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1)
(2)
Supplies or services to be fumished by the consultant were obtainable from other sources,
The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3)
The subgrant recipient failed to reasonably comply with such order.
c.
Upon request of the suÞgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. 0 nly 0 ne extension 0 f the contract s hail be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes In project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the totai amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concemed parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b.
If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor Generai of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
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Justice Common Rule for State and Local Governments.
b. The Department reserves the right to u nilateraily terminate t his agreement if the subgrant recipient,
implementing agency, or contractor refuses to ailow public access to ail documents, papers, ietters, or
other materiais subject to provisions of Chapter 119, FlorIda Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shali maintain ali records and documents for a minimum of three (3) years from the date
of the finai financiai statement and be avaiiabie for audit and public disciosure upon request of duly authorized
persons.
25. Signature Authority
80th the Subgrant Recipient Authorizing Officlai or Designated Representative and the Implementing
Agency Officiai, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuais have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for himlher, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there Is a change In Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shail apply.
a.
Ali positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; ali permanent and temporary employee positions of the central abuse hotline;
and ali persons working under contract who have access to abuse records are deemed to be persons and
positions of special trustor responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. Ail employees in positions designated by law as positions of trust or responsibility shail be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background inyestigations shall include, but not be limited to,
employment history checks, fingerprinting for ail purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1)
Any person who Is required to undergo such a security background investigation and who refuses to
cooperate in such Investigation or refuses to submit fingerprints shail be disqualified for employment
in such position or, If employed, shail be dismissed.
(2)
Such background investigations shail be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
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Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminai Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be availabie to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consuitation with all ailied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 C FR Part 2 3 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b.
The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Crim/nal/ntell/gence Systems Operating Policies and In the Bureau of Justice Assistance's
Formu/a Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award offederal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approvai of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or nationai origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federai Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current writ1en EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or impiementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submit1ai to the U.S. DOJ, OCR for approval. The submission shail be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approvallet1er from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Pian must be submit1ed.
d. In the event a Federai or State court of Federai or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient wiil forward a copy of the finding to the Office for Civii
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Pubiic Law 101-
336, which prohibits discrimination by pubiic and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title iI), pubiic accommodations (Titie ill), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds wiil intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationaiity Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPAand other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the foilowing
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
appiies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1)
(2)
New construction;
Minor renovation or remodeling of a property either (a) iisted on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3)
A renovatlon, iease, or any other proposed use of a buiiding or faciiity that wiil either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4)
Impiementation of a new program invoiving the use of chemicais other than chemicais that are (a)
purchased as an incidentai component of a funded activity and (b) traditionally used, for exampie, in
office, household, recreational, or educational environments.
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b. For any of a subgrantee's existing programs or activities that wiil be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to compiy with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shail not enter into any lower tiered covered transaction with a person who is debarred, suspended,
deciared ineli9ible or is voiuntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient a9rees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shail
file the most current edition of the Certification And Disclosure Form, if appiicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federai ioan of $150,000 or more.
b.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not iess than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shail be paid to any person for infiuencing or
attempting to influence an officer or empioyee of any federai agency, a member of congress, an officer
or empioyee of congress, or an empioyee of a memberof congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, ioan or cooperative agreement.
(2) If any non-federal funds have been paid or shail be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shail complete and
submit the standard form, Disciosure of Lobbvino Activities, according to its instructions.
(3) The undersigned shail require that the language of this certification be included in award documents
for all subgrant awards at ail tiers and that ail subgrant recipients shail certify and disclose accordingly.
39. State Restrictions on Lobbying
in addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the iegisiature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any locai jail. Furthermore, no
funds may beg iven t a local jails that 0 perate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent abiiity to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
if an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
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this condition, which provides for individual site environmental assessmentlimpact statements as required under
the National Environmental Policy Act.
a.
b.
General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components: (2) provide fortheir adequate funding
to include funding, as necessary, beyond that provided by this award: and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories:
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seiZure or
closure of ciandestine methamphetamine iaboratories:
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment:
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
iaboratory;
5.
Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materiais and wastes from the site(s) of each seized clandestine laboratory:
6.
Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites 0 f seized I aboratories at properly i icensed disposal facilities 0 r, w hen a lIowable. properly
licensed recycling facilities;
7.
Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance:
8.
Have in place and implement an inter-agency agreement or other form 0 f commitment with a
responsible State environmental agency that provides for that agency's (i) timeiy evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (Ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements: and
Included among the personnel involved in seizing of clandestine methamphetamine laboratories. or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
g.
Ruie 110-9.006
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 20
OCJG - 005 (rev. Aprii 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
42. Limited English Proficiency
National origin discrimination includes discrimination on the basis of iimited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonabie steps to
ensure that LEP persons have meaningful access to their programs. Meaningfui access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of
Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document
can be accessed on the internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-
0690, or by writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
Rule 110-9.006
Grant Application
Section 1/- Page 21
OCJG - 005 (rev. April 2004)
FDLE Byrne Formula Grant Application Package
"'S' , u, ~
Turner, Michael
From: Tooley, Vaughn E. (DHS) [Y1116@miamidade.gov]
Sent: Wednesday, June 30, 2004 11 :08 AM
To:
Turner, Michael
Subject: Emailing: matter
Michael-- I went ahead and a-mailed to you instead of FAXing, it's cleaner.------Vaughn
0
Miami-Dade Legislative Item
File Number: 031969
i 0 Download Adobe Reader i
Printable PDF Forma!. . I
File Number: 031969 File Type: Resolution Status: Adopted
Version: 0 Reference: R-817-03 Control: County Commission
File Name: ANTI-DRUG ABUSE ACT FUNDING Introduced: 6/30/2003
Requester: Human Services Cost: Final Action: 7/22/2003
Department
Agenda Date: 7/22/2003 Agenda Item Number: 3F1C
Notes: PROCESS Title: RESOLUTION RATiFYING THE COUNTY MANAGER'S ACTION
BY EG IN APPLYING FOR, RECEIVING, AND EXPENDING ANTI-DRUG
ABUSE ACT FUNDS THROUGH THE LOCAL SHARE EDWARD
BYRNE STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT FUNDS ADMINISTERED
THROUGH THE STATE OF FLORIDA, DEPARTMENT OF LAW
ENFORCEMENT FOR THE IMPLEMENTATION OF CRIMINAL
JUSTICE PROJECTS; AND TO EXECUTE AGREEMENTS
Indexes: DRUGS Sponsors: NONE
Sunset Provision: No
Registered Lobbyist: None Listed
Effective Date:
Expiration Date:
Legislative History
...-.-..._..-.-._u -- ...
Acting Body
Date
Agenda
Item
Action
Sent To
Due Date Returned Pass/Fail
6/30/2004
¿7,1-4
J"5C ~ VI.,
Board of County
Commissioners
7/22/20033F1C
Adopted
p
County Manager
6/30/2003
Assigned Barbara
Jordan
6/30/2003
County Manager
6/30/2003 Assigned County
Attorney
DHS-(NO COMMITTEE- CONSENT ITEM)
7/22/2003
REPORT:
County Attorney
6/30/2003
Assigned Marcia G.
Cooke
6/30/2003
Legislative Text
-....-.-..--.--. ----------- h.--.'_------
TITLE
RESOLUTION RATIFYING THE COUNTY MANAGER'S ACTIONS IN APPLYING FOR,
RECEIVING, AND EXPENDING ANTI-DRUG ABUSE ACT FUNDS THROUGH THE LOCAL
SHARE EDWARD BYRNE STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT FUNDS ADMINISTERED THROUGH THE STATE OF
FLORlDA, DEPARTMENT OF LAW ENFORCEMENT FOR THE IMPLEMENT A TION OF
CRIMINAL JUSTICE PROJECTS; AND TO EXECUTE AGREEMENTS
BODY
WHEREAS, this Board desires to accomplish the purpose outlined in the accompanying memorandum
a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MIAMI-DADE COUNTY, FLORIDA, that this Board ratifies the County Manager's action in applying
for Anti-Drug Abuse Act funds through the Local Share Edward Byrne State and Local Law
Enforcement Assistance Formula Grant funds in the amount of$I,611,144 administered through the
State of Florida, Department of Law Enforcement for the implementation of criminal justice projects to
reduce the production, transfer and use of controlled substances, reduce the incidence of drug-related
crimes, and initiate criminal justice system improvements; authorizes the County Manager to execute
such contracts and agreements as are required by this governmental body following their approval by
the County Attorney's Office; to execute such other contracts as will serve to further the purposes
described in the funding request, following their approval by the County Attorney's Office; to expend
any and all monies received for the purpose described in the funding request;
to receive and expend any additional funds that may become available during the term of the grant; to
file and execute any amendments to the application for and on behalf of Miami-Dade
County, Florida; and to exercise amendment, modification, renewal, cancellation and termination
clauses of any contracts and agreements on behalf of Miami-Dade County, Florida.
6/30/2004
;;:::/- ß
-
HEADER
To: Honorable Chairperson and Members Date:
Board of County Commissioners
From: George M. Burgess SUBJECT: Resolution Ratifying the
County Manager County Manager's Actions in
Applying for, Receiving, and
Expending Anti-Drug Abuse
Act Funds through the State of Florida, Department of
Law Enforcement
STAFF RECOMMENDATION
It is recommended that the Board approve the attached resolution ratifying the County Manager's
action to apply for, receive, and expend Anti-Drug Abuse Act funds through the Local Share Edward
Byrne State and Local Law Enforcement Assistance Fonnula Grant funds administered through the
State of Florida, Department of Law Enforcement. The federal award of$I,611,144 combined with
the required local match funds ($537,048) will continue funding ($2,148,192) for the local Drug
Control and System Improvement Program, effective October 1,2003 through September 30,2004.
The required local cash match for the County's portion of these dollars is $443,227 and will be
provided by the Miami-Dade Police Department Law Enforcement Trust Fund. The participating
jurisdictions will provide their respective cash match, as required, totaling $93,821. This is a
continuation application.
MANAGER'S BACKGROUND
This year, the State of Florida anticipates the FY 2004 award from the United States Department of
Justice to be $15,441,275 for Anti-Drug Abuse Act funds through the Local Share Edward
Byrne State and Local Law Enforcement Assistance Fonnula Grant funds. Administered by the State
of Florida, Department of Law Enforcement and awarded to local units of government, these funds are
used to implement criminal justice projects designed to reduce drug-related crime and violence, and
initiate criminal justice system improvements. Miami-Dade County's application
for $1,611,144 will fund continuation of the County's Drug Control and System Improvement Program,
which includes 16 participating municipalities and the Miami-Dade County Schools
Police, along with Miami-Dade County. The local cash match for the County's portion of these grant
funds ($443,227) will be provided by the Law Enforcement Trust Fund, with participating
municipalities and agencies providing their respective portions of the cash match as required.
In addition toByme Grant Administration, this application provides funding for an additional nine (9)
project areas: 1) The Juvenile Assessment Center, 2) Teachers Teaching Prevention, 3) Intensive
Day/Night Treatment Project, 4) School Resource Officer Project, 5) Criminal Justice Records
Improvement Project, 6) Domestic Violence Project, 7) Miami-Dade County Public Schools Police
6/30/2004
21- c..-
. "~, ~ u, ~
Project, 8) Miami-Dade Police Department GREAT Project, and 9) Dade County Association of Chiefs
of Police Technology Enhancement Project.
Total funding for this project, including both federal and local dollars, is $2,148,192 of which
$1,772,906 is the County's portion. The six County programs included are three DepaI1ment of Human
Services projects: 1) Byrne Grant Administration, 2) Intensive DaylNight Treatment Project, 3)
Teachers Teaching Prevention; the Juvenile Assessment Center, the Miami-Dade Police Department
GREAT Project, and the Miami-Dade Police Department's portion of the Dade Chiefs Association
Technology Enhancement Project. Of the $2,148,192 grant, approximately $214,819 (10%) is for
administration and balance is for direct service provision as allowed for in the grant.
0
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6/30/2004
;?:/-o
MEMORANDUM
OFFICE OF THE COUNTY MANAGER
I~f'::,' ~~~-;-~ .~;-
i ,,' , \./ '" ," "~, J
J "_. "^":/~~j
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1.'_'M~'~-"~J_"'" I
/' ,"'",.'- 'e""'i' 1;"'" ,-.'-'
~=,::,L~., ..^" I
TO:
FROM:
Kay Sullivan, Director
Clerk of the Board Division
Geor ~ ------
coun~:~ ~
DATE:
June 3, 2004
SUBJECT:
Administrative Order 2-3
This memo authorizes the following staff members to sign documents and agreements, which
have been reviewed by the County Attorney as to [onn and legal sufficiency, and approved by
official action of the Board of County Commissioners.
c~~ A[!..l
Special Assistant Assistant County Manager
Strategic Management Initiatives
Tb~èr~.£
Assistant County Manager
~
Pedro G. Hernandez
Assistant County Manager
~J 4ßaJc
/'
~4n
~
Joseph A. Ruiz, Jr.
Assistant County Manager
Jiì4l4-
Susanne M. 10rriente
Assistant County Manager
Rev, 06/03/2004
Miami-Dade County
Office of the County Manager
111 NW1"Street,Suite2910
Miami, Florida 33128
"ZI-&
Application for Funding A5sistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICA TION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . .
(Select one of the following):
M-Meets Act Criteria
_Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Subgrant Recipient. . . (Select one of the following):
_Has a Current EEO Plan
_Does Not Have a Current EEO Plan
.....lQL.-Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO
Plan, federal law requires it to formulate, implement; and maintain such a Plan within 120 days after a
subgrant application for fed ral assistance is approved or face loss of federal funds.
Type Name: Georqe M. Burqess
Title:
Countv Manaqer
Subgrant Recipient: Miami-Dade Countv
Date:
ç, /4-/~o4¡
FDLE Byrne Formula Grant Application Package
Grant Appfícation
Section 11- Page 22
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
rne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICA TlON
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Impiementing Agency.. .(Se/ect one of
the following):
~Meets Act Criteria
_Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the SubgrantApplication Instructions. I
understand that if the Implementing Agency meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Implementing Agency. , . (Select one of the fol/owing):
_Has a Current EEO Pian
_Does Not Have a Current EEO Pian
_Is Included in the EEO Pian of the Subgrant Recipient.
~Has included a copy of the current approvai letter from the US DOJ
I further affirm that if the Impiementing Agency meets the Act criteria and does not have a current written
EEO Pian, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant appiication for federal assistance is approved or face ioss of federal funds.
Type Name:
Dean Tavlor, Sr.
Name of Subgrant Recipient:
Miami-Dade County
Name of Implementing Agency: Miami-Dade County DeDt. of Human Services
Title: Director, Miami-Dade Countv DeDt. Df Human Services
Date:
~/4/1AJDk
FDLE Byrne Formula Grant Application Package
Grant Application
Seclion 1/ - Page 23
OCJG - 005 (re,. April 2004)
Rule 110.9.006
Application for Funding Assistance
Florida Department of Law Enforcement
me Memorial State and Local Law Enforcement Assistance Formula Grant Program
H.
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement. have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date. month and year set out beiow.
Corrections on this page. including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
0 Da¡k ~. [;.)101L.)
Typed Name and Title:
Clayton H. Wilder Communitv ProGram Administrator
Date:
<g -"20 -Ii '-/-
,
Subgrant Recipient
Official of Governmental Unit
Chairman, Mayor, or Designated Representative)
.
Typed Name of Subgrant Recipient: Miami-Dade County
Signature: ~ ç ~V ~
~Typed Name and Title: Georqe M. Burqess County Manacer
Date:
'" ! 1 !?J)õ't
.
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Implementing Agency: Miami-Dade Countv DeDI. of Human Services
Signature~ ~ 1..
Typed Name and Title: Dean Tavlor Sr. Director
~ /4 I2..fJD1
Date:
FDLE Byrne Formula Grant Application Package
Grant Application
Section II. Page 24
OCJG - 005 (rev. Ap rit 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
me Memorial State and Local Law Enforcement Assistance Formula Grant Program
H.
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duiy authorized officers On the date. month and year set out below.
Corrections on this page. including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature: OJ11~.u-. 4J1M/~
Typed Name and Titie: Clayton H. Wilder Community Prooram Administrator
Date: ~-2D- t) 'J
Subgrant Recipient
, Authorizing Official of Governmental Unit
(Commission Chainnan, Mayor, or Designated Representative)
Typed Name of Subgrant Recipient: Miami-Dade County
Signature:~ ~. ~'ß e
, It. V
~ Typed Name and Title: Georae M. Buraess County Manaaer
Date: ~ /4 (2..-Dð t
"
Implementing Agency
, Official, Administrator or Designated Representative
Typed Name of Implementing Agency: Miami-Dade Countv DeDI of Human Services
Signatur~ :;é:,: s"
Typed Name and Title: De Tavior Sf. Director
Date: " /4 /:wot
FOLE Byrne Formula Grant Application Package
Grant Application
Section II . Page 24
OCJG - 005 (rev. Aprii 2004)
Ruie 110-9.006
ATTACHMENT B
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Orug Control and System Improvement Formula Grant Program
Quarterly Project Performance Report
RECORD IMPROVEMENT PROJECT
PURPOSE AREA 15B
(City)
(Project Name)
(Name of Person Completing Form)
(Title)
(Phone)
STATE 10 NUMBER: 04-CJ-K3-11-23-01-048
GRANT NUMBER: HSB475
"' . .FtêoOrt.Nurnbert.,,~,,' :?:1:'"0uarter1\i.Pertod'.: Re"ortDueDates
1 October 1 - December 31 Januarv 15
2 Januarv 1 - March 31 April 15
3 April 1 June 30 Juiv 15
4 Julv 1 - Seotember 30 October 15
Note: Those questions that are directly related to your program have been highlighted for your
convenience. All questions must be answered and explained in the NARRATIVE portion of this report.
Any report not received by January 16; April 16; July 16; andlor October 16, will result in the Issuance
of a "Noncompliance Notice" and a delay or denial of Reimbursement Requests.
FY200S Quarterly Project Report
Criminal Justice lnfol1l1ation System 15B
Record Improvement Project
2.
3.
During this reporting period, did you purchase equipment and/or supplies in conducting a
criminal justice information system project? YrN In the report narrative, briefly describe the
quantities and types of equipment and/or supplies ordered, shipped, delivered, installed, and in
use, includin the location s) ofrecei t.
4.
During this reporting period, did you establish a host site and companion host site for felony pre-
fiie conferences? YrN In the project narrative, briefly describe your progress in completing this
ro'ect activi
period did you share your host site with other municipal police
In the report narrative, indicate the number and names of police
6.
During this reporting period, how many felony pre-file conferences did you conduct using video
technology? YrN In the report narrative, estimate and report the total amount of officer "down
time" ou believe the 0 eration of this re-file center saved.
PROGRAM NARRATIVE
In accordance with FDLE, all projects must include a detailed description of program
activities for each quarter. Jurisdictions failing to complete this portioo of the report
will be "Out of Compliance" in addition to a denial of reimbursement requests.
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS
(To Be Copied on Jurisdiction Letterhead)
Ci
Date of Claim:
Pro'ect Name:
Claim Number:
Tele hone:
Claim Period:
Name of Person Completing Form:
1. Total Federal Budget $
2. Amount This Invoice $
(75% of your cuffenl claim)
3. Amount of Previous Invoices $
4. Remaining Federal Balance $
(Subl"'ct lines 2& 3 from hne 1)
Sub Object
Code
Budget
Categories
Line item
Disaliowed
Exceeds
Budget
Federal
Funds
Locai
Match
CategOfY
Totals
Salaries &
Benefits
Contractual
SeIVices
Operating/
Capitai Equipment
Expenses
Totai Claim
We request payment in accordance with our contract agreement in the amount of 75% of the Total Costs for this
Claim $ (75%), the balance of costs, $ (25%), to be recorded as our in-kind contribution to
comply with the local match requirements.
Attached, please find the records which substantiate the above expenditures. I certify that ali of the costs have been paid and
none of the items have been previously reimbursed. All of the expenditures comply with the authorized budget and fall within
the contractual scope of seIVices and all of the goods and seIVices have been received, fOf which reimbursement is requested.
Respectfuliy submitted,
Chief of Police/Other City Official
Payment Approved, Miami Dade County
Miami Dade County
Dade Chiefs Technology Project
HSB475
Page 2 of 3
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS- Payroll Expenses
City:
Date of Claim:
Project Name:
Claim Number:
Name
Officer/Staff
Date of
Activity
Type of
Activity'
Total
Hours
.(Presentation. Parent Meeting, Field trip, etc.)
TOTAL HOURS ~ AT $ -' PER HOUR = $
I CERTIFY THAT PAYMENT FORTHE AMOUNT OF $
IS CORRECT.
OFFICER/STAFF SIGNATURE:
OFFICER/STAFF SOCIAL SECURITY NUMBER:
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE:
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
(School Principal)
Note: Payroll registers, ttme sheets and OT slips, documenting payroll expenses, must be attached to process this payment.
Mfamf Dade County Page30fO
Dade ChIef, Technology P"'JecJ
HSB475
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS
(Equipment, Supplies, Materiai Expenses)
City: Date of Ciaim:
Project Name: Ciaim Number:
Item Date Check
Vendor PescriD!ion Paid Number Amount
.
TOTAL AMOUNT OF EXPENSES:
NOTE: Copies of alf InvoIces and cancelfed checks fo, this ,equest must be attached to process payment
ATTACHMENT C
ATTACHMENT C
DEPARTMENT OF HUMAN SERVICES
BYRNE GRANT ADMINISTRATION
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shan indicate by an "X" an affidavits
that pertain to this contract and shan indicate by an "N/A" all affidavits that do not pertain to this contract. All
blank spaces must be fined.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AFFIDAVIT;
DISABILITY NONDISCRIMINA nON AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall
not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any
political subdivision or agency thereof or any municipality of this State. The MIAMI-DADE FAMILY LEAVE
AFFIDAVIT shan not pertain to contracts with the United States or any of its departments or agencies or the
State of Florida or any political subdivision or agency thereof; it shall, however, pertain to municipalities of the
State of Florida. An other contracting entities or individuals shall read carefuny each affidavit to determIne
whether or not it pertains to this contract.
I,
, being first duly sworn state:
JOHN ROSS. as President
Affiant
DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE
The fun I egal name and business address 0 f the person(s) or entity contracting or transacting business with
Miami-Dade County are (Post Office addresses are not acceptable):
59-2335562
Federal Employer Identification Number (If none, Social Security)
Name of Entity, Individual(s), Partners, or Corporation
John koss
Doing Business As (if same as above, leave blank)
Street Address
City
State
Zip Code
NA!. MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code)
I. If the contract or business transaction is with a corporation, the fun legal name and business address
shan be provided for each officer and director and each stockholder who holds directly or indirectly
five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a
partnership, the foregoing infonnation shan be provided for each partner. If the contract or business
transaction is with a trust, the fun legal name and address shan be provided for each trustee and each
beneficiary. The foregoing requirements shan not pertain to contracts with publicly traded
corporations or to contracts with the United States or any department or agency thereof, the State or
any political subdivision or agency thereof or any municipality of this State. An such names and
addresses are (Post Office addresses are not acceptable):
Fun Legal Name
Address
Ownership
%
%
%
10f5
2. The full legal names and business address of any other individual (other than subcontractors.
material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office
addresses are not acceptable):
N/A
3. Any person who willfully fails to disclose the information required herein, or who lmowingIy
discloses false information in this regard, shall be punished by a fine of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-
133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
NAll.
Except where precluded by federal or State laws or regulations, each contract or business transaction or
renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall require
the entity contracting or transacting business to disclose the following information. The foregoing
disclosure requirements do not apply to contracts with the United States or any department or agency
thereof, the State or any political subdivi~ion or agency thereof or any municipality of this State.
I.
Does your firm have a collective bargaining agreement with its employees?
- Yes _No
2.
Does your firm provide paid health care benefits for its employees?
- Yes _No
Provide a current breakdown (number of persons) of your firm's
work force and ownership as to race, national origin and gender:
3.
-
Males Females
- Males - Females
-Males - Females
=Males = Females:
Asian:
American Indian:
Aleut (Eskimo):
Males Females
- Males - Females
- Males - Females
= Males = Females
White:
Black:
Hispanics:
N~.JII. AFFIRMATIVE ACTIONINONDISCRIMINATION OF EMPLOYMENT, PROMOTION AND
PROCUREMENT PRACTICES (County Ordinance 98-30 codified at 2-8.1.5 of the County Code.)
In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of
$5,000,000 seeking to contract with ¡he County shall, as a condition of receiving a County contract,
have: i) a written affmnative action plan which sets forth the procedures the entity utilizes to assure that
it does not discriminate in its employment and promotion practices; and ii) a written procurement policy
which sets forth the procedures the entity utilizes to assure that it does not discriminate against minority
and women-owned businesses in its own procurement of goods, supplies and services. Such affirmative
action plans and procurement policies shall provide for periodic review to determine their effectiveness
in assuring the entity does not discriminate in its employment, promotion and procurement practices.
The foregoing notwithstanding, corporate entities whose boards of directors are representative of the
population make-up of the nation shall be presumed to have non-discriminatory employment and
procurement policies, and shall not be required,to have WTitten affirmative action plans and procurement
policies in order to receive a County contract. The foregoing presumption may be rebutted.
2 of5
The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of
the County Manager that it is in the best interest of the County to do so and upon approval of the Board
of County Commissioners by majority vote of the members present.
The firm does not have annual gross revenues in excess of $5,000,000.
The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors is
representative of the population make-up of the nation and has submitted a written, detailed
listing of its Board of Directors, including the race or ethnicity of each board member, to the
County's Department of Business Development, 175 N.W, 1st Avenue, 28th Floor, Miami,
Florida 33128.
The firm has annual gross revenues in excess of $5,000,000 and the firm does have a written
affirmative action plan and procurement policy as described above, which includes periodic
reviews to determine effectiveness, a nd has submitted t he plan a nd policy to the County's
Department of Business Development 175 N.W. I" Avenue, 28th Floor, MIami, Florida
33128;
The firm does not have an a ffirmative action plan and/or a procurement policy as described
above, but has been granted a waiver.
~. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County - has -
has not as of the date of this affidavit been convicted of a felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County - has - has not as of the date of this affidavit been convicted of a felony during the past
ten (10) years.
MIAMI-DADE EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance No.
92-15 codified as Section 2-8.1.2 of the County Code)
MV.
That in compliance with Ordinance No. 92-15 of the Code of Miami-Dade County, Florida, the above
named person or entity is providing a drug-free workplace. A written statement to each employee
shall inform the employee about:
1.
2.
3.
4.
danger of drug abuse in the workplace
the firm's policy of maintaining a drug-free environment at all workplaces
availability of drug counseling, rehabilitation and employee assistance programs
penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notifY the employer of any criminal drug conviction
occuITing no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
3 of5
~VI.
NA VII.
MIAMI-DADE EMPLOYMENT F AMI!. Y LEAVE AFFIDAVIT (County Ordinance No.
]42-91 codified as Section 1 ]A-29 et. seq of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Miami-Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following infonnation in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above finn at least one (I) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of tennination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385-95)
That the above named finn, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation,
communications, access to facilities, renovations, and new construction in the following laws: The
Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.c.
12]01-12213 and 47 U.S.C. Sections 225 and 611 including Tide I, Employment; Title II, Public
Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV,
Telecommunications; and Tide V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29
U.S.C. Section 794; The Federal Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing
Act as amended, 42 U.S.c. Section 3601-3631. The foregoing requirements shall not pertain to
contracts with the United States or any department or agency thereof, the State or any political
subdivision or agency thereof or any municipality of this State.
~ VIII. MIAMI-DADE COUNTY REGARDING DELINQUENT AND CURRENTLY DUE FEES OR
TAXES (Sec. 2-8.1(c) of the County Code)
~IX.
Except for small purchase orders and sole source contracts, that above named finn, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent a nd currently due fees or taxes - - including b ut n ot I imited to real and
property taxes, utility taxes and occupational iicenses -- which are collected in the nonnal course by
the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles registered
in the name of the finn, corporation, organization or individual have been paid.
CURRENT ON ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS
The individual entity seeking to transact business with the County is current in all its obligations to
the County and is not otherwise in default of any contract, promissory note or other loan document
with the County or any of its agencies or instrumentalities.
4 of5
_x.
_XI.
PROJECT FRESH START (Resolutions R-702-98 and 358-99)
Any firm that has a contract with the County that results in actual payment of $500,000 or more shall
contribute to Project Fresh Start, the County's Welfare to Work Initiative. However, if five percent
(5%) of the firm's work force consists of individuals who reside in Miami-Dade County and who have
lost or will lose cash assistance benefits (formerly Aid to Families with Dependent Children) as a
result of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, the firm may
request waiver ITOm the requirements of R-702-98 and R-358-99 by submitting a waiver request
affidavit. The foregoing requirement does not pertain to government entities, not for profit
organizations or recipients of grant awards.
DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified At IIA-60 Et. Seq. of the
Miami-Dade County Code).
The firm desiring to do business with the County is in compliance with Domestic Leave Ordinance,
Ordinance 99-5, codified at IIA-60 et. seq. of the Miami Dade County Code, which requires an
employer which has in the regular course of business fifty (50) or more employees working in Miami-
Dade County for each working day during each of twenty (20) or more calendar work weeks in the
current or proceeding calendar years, to provide Domestic Violence Leave to its employees.
I have carefully read this entire five (5) page document entitled, "Miami-Dade County Affidavits" and
have indicated by an "X" all affidavits that pertain to this contract and have indicated by an "N/A" all affidavits
that do not pertain to this contract.
200- by
By:
(Signature of Affiant) (Date)
JOHN ROSS
SUBSCRIBED AND SWORN TO (or affirmed) before me this - day of
JOHN ROSS
. He/She is personally
known to me or has presented
(Type ofIdentification)
as identification.
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary)
(Expiration Date)
Notary Public - Stamp State of
Notary Seal
(State)
5 of5
ATTACHMENT Cl
MUM/-DADE COUNTY FLORIDA
ATTACHMENT C1
Form A-12
Code of Business Ethics
In accordance with Resolution R-994-99 each person or entity that seeks to do business
with Miami-Dade County shall adopt the M ¡ami-Dade County/Greater Miami Chamber of
Commerce Code of Business Ethics as follows:
The Miami-Dade County/Greater Miami Chamber of Commerce seeks to create and sustain an
ethical business climate for its members and the community by adopting a Code of Business
Ethics. Miami-Dade County/Greater Miami Chamber of Commerce encourages its members to
incorporate the principles and practices outlined here in their individual codes of ethics, which will
guide their relationships with customers, clients and suppliers. This Model Code can and should
be prominently displayed at all business locations and may be incorporated into marketing
materials. Miami-Dade County/Greater Miami Chamber of Commerce believes that its members
should use this Code as a model for the development of their organizations' business codes of
ethics.
This Model Code is a statement of principles to help guide decisions and actions based on respect
for the importance of ethical business standards in the community. Miami-Dade County/Greater
Miami Chamber of Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the Proposal signature page, Form A-12, the Proposer hereby
agrees to comply with the principles of Miami-Dade County/Greater Miami Chamber of
Commerce Code of Business Ethics. 1ft he Proposer firm's code varies in any way the
Proposer must identify the difference(s) on a separate document attached to Form A-12.
Compliance with Government Rules and Requlations
We the undersigned Proposer will properly maintain all records and post all licenses and
certificates in prominent places easily seen by our employees and customers;
In dealing with government agencies and employees, we will conduct business in accordance
with all applicable rules and regulations and in the open;
We, the undersigned Proposer will report contract irregularities and other improper or unlawful
business practices to the Ethics Commission, the Office of Inspector General or appropriate
law enforcement authorities.
Recruitment, Selection and Compensation of Contractors. Consultinq, Vendors, and Suppliers
We, the undersigned Proposer will avoid conflicts of interest and disclose such conflicts when
identified;
Gifts that compromise the integrity of a business transaction are unacceptable; we will not kick
back any portion of a contract payment to employees of the other contracting party or accept
such kickback.
10/5/2004
Page 1 of 3
MUtMl-VAVr. LUUNl y, l"LUlUlJA
Business Accountinq
All our financial transactions will be properly and fairly recorded in appropriate books of
account, and
there will be no 'off the books" transactions or secret accounts.
Promotion and Sales of Products and Services
Our products will comply with all applicable safety and quality standards;
. We, the undersigned Proposer will promote and advertise our business and its products or
services in a manner that is not misleading and does not falsely disparage our competitors;
. We, the undersigned Proposer will conduct business with government agencies and employees
in a manner that avoids even the appearance of impropriety. Efforts to curry political favoritism
are unacceptable;
. Our proposal will be competitive, appropriate to the request for proposals/qualifications
documents and arrived at independently;
Any changes to contracts awarded will have a substantive basis and not be pursued merely
because we are the successful Proposer.
We, the undersigned Proposer will, to the best of our ability, perform government contracts
awarded at the price and under the terms provided for in the contract. We will not submit
inflated invoices for goods provided or services performed under such contracts, and claims
will be made only for work actually performed. We will abide by all contracting and
subcontracting regulations.
We, the undersigned Proposer will not, directly or indirectly, offer to give a bribe or otherwise
channel kickbacks from contracts awarded, to government officials, their family members or
business associates.
We, the undersigned Proposer will not seek or expect preferential treatment on proposals
based on our participation in political campaigns.
Public Life and Political Campaiqns
We, the undersigned Proposer encourage all employees to participate in community life, public
service and the political process to the extent permitted by law;
We, the undersigned Proposer encourage all employees to recruit, support and elect ethical
and qualified public officials and engage them in dialogue and debate about business and
community issues to the extent permitted by law;
Our contributions to political parties, committees or individuals will be made only in accordance
with applicable laws and will comply with all requirements for public disclosure. All contributions
made on behalf of the business must be reported to senior company management;
We, the undersigned Proposer will not contribute to the campaigns of persons who are
convicted felons or those who do not sign the Fair Campaign Practices Ordinance.
10/5/2004
Page 2 of 3
"'Mm'-U~U~ OVV"", nux"""
We, the undersigned Proposer will not knowingly disseminate false campaign information or
support those who do.
Pass-throuqh Requirements
This Code prohibits pass-through payments whereby the prime firm requires that the MBE firm
accepts payments as an MBE and passes through those payments to another entity;
Rental Space, Equipment and Staff Requirements or Flat Overhead Fee Requirements
. This Code prohibits rental space requirements, equipment requirements, staff requirements
and/or flat overhead fee requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat overhead fee for the use of
space, equipment, secretary, etc:
MBE Staff Utilization
. This Code prohibits the prime firm from requiring the MBE firm to provide more staff than is
necessary and then utilizing the MBE staff for other work to be performed by the prime firm.
This Code also requires that on any contract where MBE participation is purported, the contract shall
specify essential terms including, but not limited to, a specific statement regarding the percent of
participation planned for MBEs, the timing of payments and when the work is to be performed.
By:
(Signature of Affiant)
JOHN ROSS
(Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this - day of
200- by
JOHN ROSS
. He/She
is personally known to me or has presented
(Type of Identification)
as identification.
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary)
(Expiration Date)
10/5/2004
Page 3 of 3
ATTACHMENT C2
Attachment C2
MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT
(Ordinance 93-129, Section 1)
I, being duly first sworn, upon oath deposes and says that the bidder of this
contract or his agents, officers, principals, stockholders, subcontractors or their
affiliates are not debarred by Miami-Dade County.
By:
(Signature of Affiant)
JOHN ROSS
(Date)
SUBSCRIBED AND SWORN TO (or affinned) before me this - day of
200- by
JOHN ROSS
. He/She
is personally known to me or has presented
(Type ofIdentification)
as identification.
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary)
(Expiration Date)
Notary Public - Stamp State of
Notary Seal
(State)
5/01
ATTACHMENT C3
Attachment C3
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFlCIAL AUTHORIZED TO ADMINISTER OATHS
I.
This sworn statement is submitted to Miami-Dade Countv
by
JOHN ROSS, President
(print individual's name and title)
for
DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE
(print Name of entity submitting sworn statement)
whose business address is
and if applicable its Federal Employer Identification Number (FEIN) is 59-2335562
If the entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement:
2.
I understand that a "public entity crime" as defined in paragraph 287.133 (I)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transactions of business with any public entity or with an agency or political subdivision of any other
state or with the United States, including, but not limited to, any bid or contract for goods or services
to be provided to public entity or agency or political subdivision of any other state or of the United
States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misinterpretation.
3.
I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (I)(b), E!!!.!:í!!!
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July I, 1989, as a result of a jury verdict, non jury trial, or entry of a
plea of guilty or nolo contendere.
4.
1 understand that an "affiliate" as defined in paragraph 287.133(I)(a), Florida Statutes, means:
I. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under
the control of any natural person who is active in the management of the entity and who has been
convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
market value under an arm's length agreement, shall be a prima facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
10f2
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States within the legal
power to enter into a binding contact and which bids or applies to bid on contracts Cor the provision
oC goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, executives, partners, shareholders,
employees, members, and agents who are active in management of an entity.
6. Based on inCormation and belieC, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. (Please indicate which statement applies.)
_Neither the entity submitting this sworn statement, nor any oC its officers, directors, executives,
partners, shareholders, employees, members, 0 r a gents w ho are active i n the management 0 f the
entity, nor any affiliate of the entity has been charged with and convicted oC a public entity crime
subsequent to July 1, 1989.
~ The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, 0 r a gents who are active i n the management 0 f t he
entity, nor any aCfiliate oC the entity has heen charged with and convicted oC a public entity crime
subsequent to July 1, 1989. However, there has been a subsequent proceeding beCore a Hearing
Officer of the State of Florida, Division oC Administrative Hearings and the Final Order entered by
the Hearing Officer determined that it was not in the public interest to place the entity submitting
this sworn statement on the convicted vendor list. (attach a copy oC the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THAT
PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY
CHANGE IN THE INFORMATION CONTAlNED IN THIS FORM.
(Signature)
JOHN ROSS
Sworn to and subscribed heCore me this
Personally known
OR Produced Identification
day oC
,20_,
Notary Public - State of
My commission expires
(Type ofIdentification)
(Printed typed or stamped commissioned name oC notary
public)
20f2
ATTACHMENT D
ATTACHMENT D
MIAMI-DADE DEPARTMENT OF HUMAN SERVICES
BYRNE GRANT ADMINISTRATION
PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS
(Ordinance 97-104)
Name of Organization:
Address:
REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT
In compliance with Miami-Dade County Ordinance 97-104, the Provider must submit the list of first tier
subcontractors or sub-consultants who will perfonn any part of the Scope of Services Work, if this
Contract is for $100,000 or more.
The Provider must complete this infonnation. If the Provider will not utilize subcontractors, then the
Provider must state "No subcontractors will be used"; do not state "N/ A".
NAME OF SUBCONTRACTOR OR SUB-CONSULTANT
ADDRESS
CITY AND STATE
No subcontractors will be used.
REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT
In compliance with Miami-Dade County Ordinance 97-104, the Provider must submit a list of suppliers
who will supply materials for the Scope of Services to the Provider, if this Contract is $100,000 or
more.
The Provider must fill out this infonnation. If the Provider will not use suppliers, the Provider must
state "No suppliers will be used", do not state "N/A".
NAME OF SUPPLIER
ADDRESS
CITY AND STATE
No suppliers will be used.
I hereby certify that the foregoing information is true, correct and complete:
Signature of Authorized Representative: JOHN ROSS
Title:Presidenoade County Assoc. of Chiefs of Date:
Police
Firm Name:
Fed. ID No. 59-2335562
Fax: (
City/ State/Zip:
E-mail:
Address:
Telephone: (