2012-16RESOLUTION NO. 2012 -16
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT
FOR BID NO. 12- 03 -16 -2, ELECTRICAL MAINTENANCE SERVICES TO
UNIVERSAL ELECTRIC OF FLORIDA, INC. AND PRIME ELECTRICAL
CONTRACTORS, INC. AT THE INDIVIDUAL BID PRICES CONTAINED
IN EXHIBIT "A" ATTACHED; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO
CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID
AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 12- 03 -16 -2, ELECTRICAL
MAINTENANCE SERVICES; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid /Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Universal Electric of Florida, Inc. and
Prime Electrical Contractors, Inc. have submitted the lowest responsible and responsive
bids for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid /contract to said lowest responsible
and responsive bidders.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid /contract for BID NO. 12- 03 -16 -2, ELECTRICAL
Resolution No. 2012 -16
Page 2
MAINTENANCE SERVICES is hereby awarded to Universal Electric of Florida, Inc. and
Prime Electrical Contractors, Inc. at the individual bid prices contained in Exhibit "A"
attached.
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid /Notice to Bidders, bid
specifications, bid proposal and bid requirements and said parties shall execute said
prepared contracts on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid /contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item Nos. 001 - 5001 - 539 -4301, 001 - 5001 - 539 -4311, and 001 -5001-
539 -4640.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner Diamond, who moved its
adoption. The motion was seconded by Commissioner Holzberg, and upon being put to
a vote, the vote was as follows:
Commissioner Zev Auerbach
yes
Commissioner Bob Diamond
yes
Commissioner Teri Holzberg
yes
Commissioner Michael Stern
yes
Commissioner Luz Urbaez Weinberg
yes
Vice Mayor Billy Joel
yes
Mayor Susan Gottlieb
yes
Resolution No. 2012 -16
Page 3
PASSED AND ADOPTED this 3 I day of April, 2012.
SUSAN GOTT IEB, MAYOR
ATTEST:
RESA M. PqROKA, MMC
Y CLERK �1
APPROVED AS TO LEGAL SUFFICIENCY:
O'L e, i - \ h k �'/)
CITY ATTORNEY
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MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES, INC.
Date: March 23, 2012
To: Robert Sherman, CPRP, City of Aventura - Director, Community Services Department
Copy: Alan Levine, City of Aventura - Public Works Operations Manager
From: Adolfo A. Gonzalez, PE, LEED AP, Consulting F.ngineerg�<
Reference: Electrical Maintenance Services Contract
Bid Package Review - Bid Number 1243 -16-2
At your request, we have reviewed the bid results for the above referenced project. A total of
five bids were received. Based on our review of the bids, we are recommending that electrical
maintenance contracts be awarded to the following Bidders / Contractors:
• Universal Electric of Florida, Inc. (Universal Electric)
• Prime Electrical Contractors, Inc. (Prime Electrical)
A copy of the bid tabulation is attached for your information showing all of the individual unit
prices. Universal Electric and Prime Electrical have provided the lowest combined unit
pricing for labor and equipment rates and have provided the lowest unit pricing for the project
services requested by the City.
We spoke with representatives from the School Board of Broward County, Florida Department
of Transportation, and the Town of Lauderdale -By- The -Sea regarding the qualifications and
past performance of Universal Electric under similar electrical maintenance contracts. All
agencies described Universal Electric as a qualified firm and capable of providing the type of
quality service required under this contract. They provided a quick response time to regular
and emergency work and there were no problems or issues with invoices. The City has also
had a positive working relationship with Universal Electric under the previous electrical
maintenance contract.
We spoke with representatives from Miami Dade Public Works Department (MDPWD) and
the Town of Miami Lakes regarding the qualifications and past performance of Prime
Electrical under similar electrical maintenance contracts. Both agencies described Prime
Electrical as a qualified firm and capable of providing the type of quality service required
under this contract. They provided a quick response time to regular and emergency work and
there were no problems or issues with invoices. MDPWD described them as very efficient and
specializing in streetlight maintenance.
If you have any questions or require any additional information, please call.