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09-09-2004 1st Budget aty f'Ammawnn Jeffrey M. Perlow, Mayor A~e City of .l""l..ventura o <~ City UllnRm.-r Eric M. Soroka Zev Auerbach Jay R. Beskin Ken Cohen Bob Diamond Manny Grossman Harry HoJzberg Ci(y Cleric Teresa M. Soroka, CMC City Altw71~y Weiss Serota Helfman Pastoriza Guedes Cole & Boniske AGENDA SEPTEMBER 9, 2004 6 PM Government Center 19200 West Country Club Drive A ventura, Florida 33180 1. CALL TO ORDERIROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PUBLIC HEARINGS: ORDINANCES: FIRST READINGIPUBLIC INPUT - 2004/2005 BUDGET A. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, ESTABLISHING AND ADOPTING THE CITY OF A VENTURA AD VALOREM TAX OPERATING MILLAGE LEVY RATE AT 2.2270 MILS PER THOUSAND DOLLARS OF TAXABLE ASSESSED PROPERTY VALUE, WHICH IS 8.61% ABOVE THE ROLLED BACK RATE COMPUTED PURSUANT TO STATE LAW, FOR THE 2004 TAX YEAR; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DA TE. B. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, ADOPTING THE ATTACHED TENTATIVE OPERATING AND CAPITAL BUDGET, AS REVIEWED AND APPROVED BY CITY COMMISSION AT THE REVIEW MEETING HELD ON JULY 22, 2004, AS THE CITY OF A VENTURA FINAL BUDGET FOR THE 2004/2005 FISCAL YEAR, PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 4. ADJOURNMENT SEPTEMBER 21, 2004 2nd BUDGET PUBLIC HEARING 6 P.M. TIIis meeting is open to the public. IllllCCOrdwlCe with the Americans with DiSllbilities Act of ]990, all peI1lullS wm are disabled and wm need $pecia] llCCOlIunodalions to participate in this meeting because of that disability should contact the OffICe of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or lnore nrmbers of the City of Aventura Advisory Boards may be in nllendance. Anyone wishing 10 nppealany decision made by the Aventurn City Commission with respect to any matler considered ut 'u~h meetinll or hearing will need n recunl uf th.: proceedings and. for such purpose, may need to ensure that a verbatim record of the proceedings is made. which re<.:on;l includes the teSlumny and evidellCe upon which the appeal is to be bnsed. Agenda items may be viewed ..tthe OffICe of the City Clerk, Cily of Aventura Ouvenunent Celller, 19200 W. Country Club Drive, Avelllura. Florida, 33180. Anyone wishing 10 obtain a copy of uny agenda ilem smuld conlllct the City Clerk lit 305-466-8901. CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM FROM: Eric M. Soroka, ICMA-CM, Ci TO: City Commission DATE: August 23,2004 SUBJECT: Ordinance Adopting Ad Valorem 151 Reading September 9, 2004 City Commission Meeting Agenda Item 3A 2nd Reading September 21, 2004 City Commission Meeting Agenda Ite~ Attached for your approval is an Ordinance adopting the ad valorem tax rate for fiscal year 2004/05. The 2.2270 millage rate was approved as part of the proposed budget and represents no increase above the existing rate. It is the same rate as the Unincorporated Municipal Service Area (UMSA) rate adopted by the County for the 1995/96 fiscal year. The City's tax rate is 8.61 % above the rolled back rate as computed pursuant to State law. If you have any questions, please feel free to contact me. EMS/aca Attachment CC01311-04 ORDINANCE NO. 2004-_ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING AND ADOPTING THE CITY OF AVENTURA AD VALOREM TAX OPERATING MILLAGE LEVY RATE AT 2.2270 MILS PER THOUSAND DOLLARS OF TAXABLE ASSESSED PROPERTY VALUE, WHICH IS 8.61% ABOVE THE ROLLED BACK RATE COMPUTED PURSUANT TO STATE LAW, FOR THE 2004 TAX YEAR; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Property Appraiser of Miami-Dade County has certified a Tax Assessment Roll for the year 2004 which includes the assessment for the City of Aventura; and WHEREAS, the City Commission and the City Manager of the City of Aventura have reviewed the 2004/2005 fiscal year budget for the various operating departments of the City and the means of financing said budget; and WHEREAS, the City Commission has considered an estimate of the necessary expenditures contemplated for the fiscal year ensuing, and has determined that the levy set forth herein below shall provide a portion of the necessary funds for said expenditures. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS THAT: Section 1. The City Commission of the City of Aventura, Florida, does hereby establish and adopt the City of Aventura Ad Valorem Tax Operating Millage Levy Rate of 2.2270 mils for the 2004 tax year, or $2.2270 per thousand dollars of taxable assessed property value. Said rate is greater than the rolled back rate of 2.0505 mills by 8.61 %. Section 2. The Miami-Dade County Tax Collector is hereby directed to proceed with the collection and enforcement of the taxes levied herein as authorized by State and County law. Section 3. All ordinances or parts of ordinances, resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Ordinance No. 2004-_ Page 2 Section 4. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 5. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner its adoption on first reading. This motion was seconded by , and upon being put to a vote, the vote was as follows: , who moved Commissioner Commissioner Zev Auerbach Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Manny Grossman Commissioner Harry Holzberg Vice Mayor Bob Diamond Mayor Jeffrey M. Perlow The foregoing Ordinance was offered by Commissioner . who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Manny Grossman Commissioner Harry Holzberg Vice Mayor Bob Diamond Mayor Jeffrey M. Perlow 2 Ordinance No. 2004-_ Page 3 PASSED AND ADOPTED on first reading this 9th day of September, 2004. PASSED AND ADOPTED on second reading this 21st day of September, 2004. JEFFREY M. PERLOW, MAYOR ATTEST: TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 3 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM FROM: Eric M. Soroka, ICMA-CM, C' TO: City Commission DATE: August 23,2004 SUBJECT: Ordinance Adopting 2004/2005 Op rating and Capital Budget 1st Reading September 9,2004 City Commission Meeting Agenda Item ~ 2nd Reading September 21, 2004 City Commission Meeting Agenda Ite..!l3B Attached for your consideration is the adopting Ordinance and documentation for the 2004/05 Operating and Capital Budget. The Ordinance format is similar to the one utilized to adopt the 2003/04 fiscal year budget document. If you have any questions, please feel free to contact me. EMS/aca Attachment CC01312-04 ORDINANCE NO. 2004-_ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED TENTATIVE OPERATING AND CAPITAL BUDGET, AS REVIEWED AND APPROVED BY CITY COMMISSION AT THE REVIEW MEETING HELD ON JULY 22, 2004, AS THE CITY OF AVENTURA FINAL BUDGET FOR THE 2004/2005 FISCAL YEAR, PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The tentative 2004/2005 Operating and Capital Improvement Program Budget, reviewed and approved by the City Commission on July 22, 2004, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted as the City of Aventura's final budget for the 2004/2005 fiscal year. The tentative budget adopted hereby may be amended or adjusted by a motion approved by a majority vote of the City Commission at the public hearings in accordance with State Statutes. Section 2. Expenditure of Funds Appropriated in the Budaet Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Ordinance No. 2004-_ Page 2 Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budaetarv Control. The 2004/2005 Operating and Capital Outlay Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to each department for operating and capital expenses may not be increased or decreased without specific authorization by a duly- enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" included within each department budget enumerates all authorized budgeted positions for appointment by the City Manager. All personnel filling said authorized positions shall be paid pursuant to the City's Budget, Personnel Policies and/or collective bargaining agreements. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes 2 Ordinance No. 2004-_ Page 3 for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the 2004/2005 fiscal year Budget for the City of Aventura, if the City Manager determines that an Operating Department Total or a Capital Outlay Line Item will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Resolutions as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances at September 30, 2004 shall lapse at that time; and all lapsed capital outlay encumbrances shall be re- appropriated in the 2004/2005 fiscal year. Section 8. Severabilitv. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. 3 Ordinance No. 2004-_ Page 4 Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner , who moved its adoption on first reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Manny Grossman Commissioner Harry Holzberg Vice Mayor Bob Diamond Mayor Jeffrey M. Perlow The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Manny Grossman Commissioner Harry Holzberg Vice Mayor Bob Diamond Mayor Jeffrey M. Perlow PASSED AND ADOPTED on first reading this 9th day of September, 2004. 4 Ordinance No. 2004-_ Page 5 PASSED AND ADOPTED on second reading this 21st day of September, 2004. JEFFREY M. PERLOW, MAYOR ATTEST: TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 5 ..... >. ... ."...----~_.....__.~."...-..,.._--<~'.- OPERATING AND CAPITAL BUDGET FISCAL YEAR 2004/05 ~ ~ <'; !V~ ~rr 0& &,;t~ CITY OF AVENTURA CITY COMMISSION Mayor Jeffrey M. Perlow Commissioner Zev Auerbach Commissioner Jay R. Beskin Commissioner Bob Diamond Commissioner Ken Cohen Commissioner Manny Grossman Commissioner Harry Holzberg CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney Harry M. Kilgore, Finance Support Services Robert M. Sherman, Community Services Teresa M. Soroka, City Clerk, CMC Thomas Ribel, Police Chief Joanne Carr, Planning Director Mariano Fernandez, Building Director/Official Dr. Katherine Bray Murphy, Charter School Principal CITY OF AVENTURA OPERATING AND CAPITAL BUDGET FISCAL YEAR 2004105 TABLE OF CONTENTS TOPIC City Manager's Budget Message Addendum City Manager's Budget Message Organization Chart Adopting Ordinance PAGE NO. I-XVI SUMMARY OF ALL FUNDS 1 GENERAL FUND Summary Revenue Estimates Expenditures: City Commission Office of the City Manager Finance Support Services Department Legal Department City Clerk's Office Public Safety Department Community Development Department Community Services Department Non-Departmental Capital Outlay 4 6 12 15 21 28 32 37 45 51 58 61 POLICE EDUCA TION FUND 65 TRANSPORTATION AND STREET MAINTENANCE FUND 67 POLICE CAPITAL OUTLA Y IMPACT FEE FUND 71 PARK DEVELOPMENT FUND 74 DEBT SERVICE FUNDS 77 CAPITAL CONSTRUCTION FUNDS 86 STORMWA TER UTILITY FUND 93 POLICE OFFDUTY SERVICES FUND 97 APPENDIX 99 City of A ventura ~ " or;; ll'- l";;-~ 0& ~", Government Center 19200 West Country Club Drive Aventura, Rorida 33180 Office of the City Manager The Honorable Mayor and City Commission City of Aventura Aventura, Florida 33180 RE: 2004/05 Budget Message Addendum Members of the City Commission: On July 10, 2004 the City Manager's Proposed Operating and Capital Budget for all funds for the fiscal year beginning October 1, 2004 was presented to the City Commission. A Budget review meeting was held on July 22, 2004, whereby the City Commission reviewed, discussed and approved the proposed budget as presented. The document recommends a $39,423,830 Budget. Enclosed herein is the 2004/05 fiscal year budget. EMS/aca PHONE: 305-466-8910 . FAX: 305-466-8919 www.cityofaventura.com ~~\\\f'\l' " I ...... ,; ..,.:. :' .,. '-~ -1, ... - '" >. City of A ventura ...)! ~r.,'- ~ 'Lt~ ~r, /t:"\tct ~ "f< '-'" Government Center 19200 West Country Club Drive Aventura. Florida 33180 Office of the City Manager The Honorable Mayor and City Commission City of Aventura Aventura, Florida 33180 RE: 2004/05 Budget Message Members of the City Commission: In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby submit the proposed Operating and Capital Budget for all funds for the fiscal year beginning October 1, 2004, for your review and consideration. The budget document emphasizes a professional and conservative fiscal approach. This document also represents the single most important report presented to the City Commission. It is primarily intended to establish an action, operation, and financial plan for the delivery of City services. This budget continues to build upon the solid foundation created in the past to provide quality municipal services that our residents deserve and expect to fulfill the dream of creating this great City. Importantly, it also serves as an aid to the residents in providing a better understanding of the City's operating and fiscal programs. This government promotes and supports a high quality of life for its citizens, businesses and visitors. Budaet Format A single budget document, which includes all City Funds and service programs, has been prepared to provide a comprehensive overview of aU City services and financial framework for the understanding of the public. A separate budget document for the Charter School is adopted by the City in June of each year. The budget is a performance based plan that links goals and objectives with the financial resources necessary to achieve them. In order to ensure that goals and objectives established in the budget planning process are translated into results, the resources allocation process is tied to performance. The budget document contains performance/workload indicators to facilitate this process. Every effort was made to provide a budget document that can be fully reviewed and justified to the City Commission and residents. The preparation of the budget document marks a continued commitment to a planned and professional process of developing a budget that will address both current and future issues facing the City, providing adequate service levels and the necessary justification to support all expenditure requests. PHONE: 305466-8910 . FAX: 305466-8919 www.cityofaventura.com 2004105 Budaet Priorities/Goals The following represents the pre-established priorities and goals that provided a framework for the preparation of the 2004105 Budget Plan. In many areas the budget contains resources to address and accomplish the pre-established priorities and goals. ./ Open middle school wing of Charter School for 2005 school year to serve the growing school age population of the City. ./ Increase Police Department services in order to address community and population growth demand requirements. ./ Expand recreational opportunities for all age groups at the community recreation center and other recreational programs. ./ Begin construction on first phase of expanded Waterways Park to provide more recreational and open space opportunities in the community. ./ Improve traffic management by integrating video monitoring devices at key intersections throughout the City. ./ Study the possibility of establishing a City operated E911 system with the Police Communications Center becoming a Public Safety Answering Point. ./ Accept the dedication of the road formerly known as Jack Smith Boulevard and construct sidewalk, drainage, street lighting and road improvements. ./ Provide funding to maintain newly landscaped areas and continue to provide a high quality maintenance program. ./ Continue to implement technology enhancements that develop our "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. ./ Implement and fund the City's Capital Improvement Program. ./ Continue to work with the County and the adjacent property owner to ensure the construction of the Miami Gardens Drive extension. Sianificant Factors Affectina Budaet Preoaration Over the past few years, major capital projects, facilities and beautification projects have been completed at a record setting pace. It is important that this budget along with future budgets contain the necessary level of funding to maintain and protect these assets. The quality of life for our residents and businesses is dependent on preserving what has been built and continuing to support the high level of services which we provide to the community. The City's economic base continues to be strong, as witnessed by a 13% increase in the tax base. It allows the city to build a proper reserve fund to facilitate the preservation of our assets and keep taxes low in the future. Nationally these are still uncertain economic times. The budget reflects this uncertainty with a conservative approach that limits the number of new positions and continues to outsource services to the private sector. Mirroring national industry trends we will experience increases in both liability and health insurance premiums. In addition the increased cost of fuel for our vehicles has also had an ilTlR~ on our budget. In spite of these limitations the budget does not contain a tax increase and continues to expand services to the community. II The residents of the City deserve quality municipal services provided in a productive and efficient manner at the lowest possible cost. They also deserve proper justification when a budget is proposed. I believe the budget contained within does all of this. In its short history, the City government has gained a reputation for providing quality services in a professional manner while emphasizing a customer service focus. By privatizing and outsourcing many services the City has stabilized costs and emulated a business like approach. Over the past 8 and a half years, a great deal of progress has been made to accomplish the goals of incorporation and to improve the quality of life for our residents. This budget includes important projects that address more parks and recreational opportunities for our changing younger population and as well important projects to address transportation improvements in terms of facilitating traffic flow in the City. Summary of All Budaetary Funds The total proposed budget for 2004/05, including all funds, capital outlay and debt service, is $39,423,830. This is $1,802,723 less compared to the prior year. The decrease is attributed to the completion of major capital projects including the Charter Elementary School. Operating expenditures total $19,362,460. Capital Outlay expenditures total $17,343,370 and Debt Service expenditures are $2,718,000. Fund Summary By Amount Millions 30 25 20 15 10 5 o . General . Debt Service DStormwater Utility o Park Development .Transportation II Police Offduty Services . Police Impact Fee . Police Education IJCapital Construction Individual fund budget amounts are as follows: FUND General Police Education Transportation Police Impact Fee Park Development Debt Service Capital Construction Fund Stormwater Utility Police Offduty Services PROPOSED AMOUNT $33,140,178 10,900 1,428,500 98,250 400,000 2,718,000 250,000 963,022 415,000 % OF BUDGET 84.1% .1% 3.6% .2% 1.0% 6.9% .6% 2.4% 1.1% III Fund Summary By Percentage .Iice Education 0.1% G...... 84.1% Transportation 3.6% Police Impact Fee 0.2% S__lItlllty 2A% hrtc Devalopment 1.0% Debt Service ..9% Pollee O1fduty Services 1.1% Expenditures by category are as follows: Cateaorv Summarv CATEGORY Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses Capital Outlay Debt Service TOTALS PROPOSED AMOUNT $11.452.547 4.125,750 3,139,119 447,544 197.500 17.343,370 2.718.000 $ 39,423,830 % OF BUDGET 29.0% 10.5% 8.0% 1.1% 0.5% 44.0% 6.9% 100.0% Category Summary By Percentage other Charges & Services 8.0% Personal Services 29.0% I,;ommodltles 1.1% Other Operating Expenses 0.6% IV The following chart shows a comparison of the department's budgets for the past two years. Total costs decreased by 4.4%. Departmental Budaet Comoarison Increase 2003/04 2004/05 (Decrease) %Chanae City Commission $111.393 $111,922 $ 529 0.5% Office of the City Manager 610,742 723,835 113,093 18.5% Finance Support Services 1,099,762 1,166,871 67,109 6.1% Legal 233,000 238,000 5,000 2.1% City Clerk 218,719 262,898 44,179 20.2% Public Safety 8,679,641 9,504,177 824,537 9.5% Community Development 1,502,551 1,487,464 (15,087) (1.0%) Community Services 4,277,816 4,560,454 282,638 6.6% Non-Departmental 1,049,400 1,306,840 257,440 24.5% Subtotals $17,783,023 $19.362,460 1,579,437 8.9% Capital Outlay 11,762,624 8,008,200 (3,754,424)) (31.9%) CIP Reserve 8,964,496 9,335,170 370,674 4.1% Debt Service 2,716,410 2,718,000 1,590 0.1% Totals $41,226,553 $39,423,830 $(1,802,723) (4.4%) GENERAL FUND The General Fund is used to account for resources and expenditures that are available for the general operations of city government functions. Revenues The revenues, available for allocation in the 2004/05 Fiscal Year General Fund Budget, including inter-fund transfers, are anticipated to be $36,195,053. This is an increase of $1,652,522 or 4.8% compared to last year. The increase is primarily associated with additional revenue realized from an expanding tax base generated by residential and commercial growth. Locallv Levied Taxes - The amount anticipated for ad valorem taxes includes no increase and again adopts the same Unincorporated Municipal Services Area (UMSA) rate as adopted by the County for the 1995/96 fiscal year. This represents the ninth year without an increase. The ad valorem millage levy for fiscal year 2004/05 will be 2.2270. This will generate $11,355,000 and will be the lowest municipal tax rate in the County. The City experienced a 13% increase in the taxable assessed property values. This can be attributed to continued growth in the commercial and residential tax base. The budget includes $1,730,000 from FPL franchise fees based on the Interlocal Agreement with the County. Anticipated franchise fees, utility taxes and unified communications tax make up the remainder of this category and are based on growth in the number of residential and commercial establishments located in the City. v Licenses and Permits - The amounts for this revenue category are projected to be $1,660,000. City Occupational Licenses and building permits are the major sources of revenue. This is a decrease of $48,000 compared to the prior fiscal year which is reflective in the anticipated decline of building permits. Interaovernmental Revenues - Total revenues for this category are projected to increase by $62,500 compared to the amount budgeted for 2003/04. The increase is related to increased amounts from state shared and sales tax revenues. Charaes For Services - Revenues relating to charges for services are anticipated to be $15,500 more than the prior year's budget. This is primarily due to revenue from recreational/cultural programs and Community Recreation Center fees. Fines and Forfeitures - Total revenues projected for 2004/05 are $205,000. Revenues from County court fines and code violations are included in this category. Miscellaneous Revenues - Projected revenues are anticipated to be $10,000 more than the amount budgeted for the prior fiscal year based on projected increases associated with interest earnings. Fund Balance - This represents under estimates of available resources, unspent appropriations from the 2003/04 budget and amounts accumulated in reserves. This amount is anticipated to be $11,761,278. Non-Revenues - This represents transfers from the Street Maintenance, Charter School and Stormwater Utility Funds to the General Fund. Revenues by Source Charges For Services 3.'" Msc. Revenues 0.6'% Util~ Taxes 22.3% Intergovernmental Revenues 7.4% Ad Valorem Taxes 41.4% VI EXDenditures The estimated 2004/05 General Fund expenditures contained within this budget total $36,195,053 and are balanced with the projected revenues. Total expenditures are $1,652,522 or 4.8% higher than the 2003/04 fiscal year amount. The operating expenditures have increased by $1,457,927, or 8.4% compared to the prior year. CATEGORY SUMMARY Increase % CATEGORY 2003/04 2004/05 (Decrease) Change Personal Services $10,296,389 $11,037,547 $741,158 7.2% Contractual Services 3,716,900 3,931,750 214,850 5.8% Other Charges & Svcs. 2,716,200 3,139,199 422,919 15.6% Commodities 379,044 447,544 68,500 18.1% Other Operating Expenses 176,100 186,600 10,500 6.0% Total Operating Expenditures $17,284,633 $18,742,560 1,457,927 8.4% Capital Outlay 15,009,012 15,206,493 197,481 1.3% Transfer to Funds 2,248,886 2,246,000 (2,886) (0.1%) Total Expenditures $34,542,531 $36,195,053 $1,652,522 4.8% Personal Services Personal Services expenditures for all employees have been budgeted to reflect a 3.5% cost of living adjustment and a performance/merit increase amount that averages 3% per employee. The performance/ merit program is based on a formal evaluation of each employee and rewards accomplishments and performance rather than tenure. The total number of employees is 162 (110 employed in the Police Department) compared to 161 in 2003/04 fiscal year. Each year the administration evaluates the service levels and workforce requirements. This year this process produced a reorganization of the personnel function from the Finance Support Services Department to the Office of the City Manager. This resulted in the reduction of one full time position. The risk management function was also reassigned within the Finance Support Services Department which resulted in a cost savings. In addition, the Building Director's hours was reduced which resulted in a cost savings without effecting service to the community. The per capita number of employees is significantly lower than adjacent municipalities. This is due to the City's emphasis on privatizing major functions of City services for greater productivity. Personal Services expenditures increased by 7.2%. A major impact is attributed to increased health insurance costs ($138,000) and increased pension contributions ($116,000). Position additions are as follows: . Public Safety Department - Added 1 police officer and 1 detective position and reclassified two positions from Police Officer to Sergeant to address community growth. A total of 110 positions are included. Of that number, 76 are sworn officers. The department provides a full range of services including criminal investigations, VII preventive patrol, bike patrol, crime prevention, traffic enforcement and dispatch functions. Operatina Expenses The expenditures for contractual services are budgeted at $3,931,750 or 10.9% of the General Fund budget. This is $214,850 more than the prior year. This can be attributed to the increased costs associated with maintaining the new park and newly landscaped areas and the costs associated with the required Comprehensive Plan update. Expenditures for other charges and services are budgeted at $3,139,119, which represents 8.8% of the total budget. This category increased by $422,919 largely due to increased insurance costs, equipment maintenance costs, election expenses and utilities. Expenditures for commodities are budgeted at $447,544, which represents 1.2% of the total budget. Total costs associated with other operating expenses are budgeted at $186,600 which represents .5% of the total budget. Capital Outlav This budget incorporates projects included in the first year of City's five year Capital Improvement Program for 2004 - 2009. The CIP defines a long term plan of proposed capital expenditures to address infrastructure needs and the maintenance of a desirable high quality of life. A total of $5,989,950 has been budgeted in the General Fund for Capital Outlay projects along with a $9,216,543 reserve to fund future projects, Ma'or ca ital outla items, which are included in the General fund, are as follows: . Middle School Wing . Jogging Path Improvements 84,000 $4,100,000 . Police Vehicles 357,800 . 54,700 . Computer Equipment 400,350 282,000 165,000 . 155,000 . 47,000 21,200 39,250 Transfer to Funds Transfers to the debt service funds to pay principal and interest payments associated with the long term financing of bonds and loans is $2,246,000 which is a decrease of $2,886 compared to the prior year. Expansion of Services The budget includes funds to expand City provided services as follows: . Security and Safety of Residents - Police Services - Added 1 police officer and 1 detective position and reclassified two positions from Police Officer to Sergeant to address community growth. Additional cost -$124,866. . Maintain Newly Landscaped Areas and Veterans Park at a High Standard. Additional cost - $150,000. VIII SUMMARY OF EXPENDITURES BY DEPARTMENT GENERAL FUND Increase 2003104 2004/05 (Decrease) %Chanae GENERAL GOVERNMENT City Commission $111,393 $111,922 $ 529 0.5% Office ofthe City Manager 610,742 723,835 113,093 18.5% Finance Support Services 1,099,762 1,166,871 67,100 6.1% Legal 233,000 238,000 5,000 2.1% City Clerk 218.719 262.898 44.179 20.25 Total Gen. Gov'l $2,273,616 $2,503,524 $229,908 10.1% PUBLIC SAFETY Police $8,375,250 $9,078,277 703,027 8.4% Comm. Development 1.502.551 1.487.464 115.087) 11.0%) Total Public Safety $9,877,801 $10,565,741 687,940 7.0% COMMUNITY SERVICES Total Community Services $4,083,816 $4,366,454 282,638 6.9% OTHER NON-DEPARTMENTAL Non-Departmental $1,049,400 $1,306,840 257,440 24.5% Transfer to Funds 2,248,886 2,246,000 (2,886) (-0.1%) Capital Outlay 15.009.012 15.206.493 197.481 1.3% Total other Non-Dept. $18,307,298 $18,759,333 452,035 2.5% TOTAL $34,542,531 $36,195,053 $1,652,522 4.8% orne. of the City M.n.uer 2.0% Capital OuUay 42.0% Police 2.'5.1% Non..[)epartmental 3.6% Comm. DeveloPfMnt 4.1% IX Police Education Fund This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by state statute, must be used to further the education of the City's Police Officers. A total of $10,900 is anticipated in revenue for 2004/05. The amount budgeted for expenditures will be used for various state-approved training programs throughout the year. Transportation and Street Maintenance Fund This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. Expenditures will either be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department and the Capital Improvement Program or in this fund by designating specific operating line items or Capital projects. Revenues are projected to be $1,428,500 for 2004/05. This is an increase of $121,000 compared to the prior year. The County Transit System Surtax is estimated to generate $749,000. The funds will be used to provide enhanced transit system services, street lighting improvements and fund road resurfacing projects. Police Capital Outlav Impact Fee Fund This fund was created to account for impact fees derived from new developments and restricted by ordinance for Police capital improvements. This fund provides a funding source to assist the City in providing police services required by the growth in the City. The proposed Police Capital Outlay Impact Fee Fund for 2004/05 is $98,250. Major capital outlay items include equipment purchases for the Police Department required by growth. Park Development Fund This fund is used to account for revenues and expenditures specifically earmarked for capital improvements to the City's park system. The fund will account for impact fees derived from new developments and grant funds restricted by Ordinance for Park capital improvement projects. The proposed Park Development Fund for 2004/05 is $400,000. This amount will assist in funding the design costs for the expanded Waterways Park. Debt Service Funds These funds were established to account for revenues transferred from the General Fund and debt service payment expenditures associated with the long term financing of the following bonds and loans: x FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, and the permanent Government Center site and construction of the Government Center. The proposed budget for 2004/05 is $1,358,000. 2000 Loan Debt Service Fund - Established for the construction of the Community Recreation Center and the acquisition of Waterways Park. The proposed budget for 2004/05 is $511,000. 2002 Loan Debt Service Fund - Established for the acquisition of the property for the Charter School and partially fund the Community Recreation Center. The proposed budget for 2004/05 is $401,000. FIFC Loan Debt Service Fund - Established for the construction and equipment of the Charter Elementary school. The proposed budget for 2004/05 is $448,000. The total budget for all Debt Service Funds is $2,718,000, which is $1,590 more than last fiscal year. Capital Construction Funds These funds were established to account for bond and loan proceeds and expenditures associated with various capital improvement projects. All projects are scheduled to be completed prior to the end of fiscal year 2003/04. Amounts remaining ($250,000) for the Waterways Park project will be reappropriated in 2004/05 to assist in the funding of that project. Stormwater Utility Fund This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. Maintenance expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department. Transfers to the General Fund will be made to reimburse the fund for actual expenditures made from the designated expenditure accounts. This amounts to $204,375. Capital improvements to the drainage system will be funded directly from the Stormwater Utility Fund in the amount of $640,000. A reserve account to assist in funding future projects was established in the amount of $118,627. Revenues are projected to be $963,022 for 2004/05. It is recommended that the current rate of $2.5O/ERU be maintained. Police Offduty Services Fund This Fund was established to account for revenues and expenditures associated with services provided by off duty Police Officers in private customer details to the various businesses and condominium associations. The proposed Police Services Fund for 2004/05 is anticipated to be $415,000. Summary I am pleased to submit the detailed budget contained herein for Fiscal Year 2004/05. The budget reaffirms the City Commission's commitment to developing a strong XI financial base for the City while maintaining the lowest tax rate in Miami-Dade County. Overall, the proposed budget maintains the quality and level of services currently provided to the community. However, increases in services to the community are also included in the budget. This budget document and its related policies represent our continued commitment to excellence and to our residents. Some of the major points emphasized, in the proposed budget, are as follows: . For the ninth year, no property tax increase. Adopts 1995 County UMSA millage rate of 2.2270. . Provides funding to construct middle school wing of the Charter School scheduled to open in 2005 to serve the growing school age population. . Funds Phase I of the expanded Waterways Park project, which includes design costs and the relocation of overhead electrical lines to allow construction to take place in 2005 and provide more recreational and open space opportunities in the community. . Expanded recreational opportunities for all age groups at the community recreation center. . Continues to provide an expanded Citywide Shuttle Bus Service at no cost to the residents. . Traffic improvements are addressed from additional street lights and directional sign improvements to the NE 27th Avenue (formerly known as Jack Smith Boulevard) Improvements. . Proposes to improve traffic management by integrating video monitoring devices at key intersections throughout the City. . Provides for $8,008,200 worth of capital improvements and $9,335,170 CIP reserve. The City's infrastructure needs are addressed through a broad mix of Capital Improvement projects, which will enhance the City's quality of life, and the attractiveness of the City. . Includes maintenance requirements for the Country Club Drive Jogging Path that consist of paving repairs, water fountain replacement and path beautification. . Continues Lease Book Program to address improvements to the book collections and business materials at the Northeast branch of the Miami-Dade Library system. XII . Continues to implement technology enhancements that develop our "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. . Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as cultural programs and recreational activities are included. . Provides resources to address $354,000 increase in liability and health insurance costs. . Continues contracting most maintenance functions, engineering and inspection services to the private sector. . Provides funding for increased costs associated with maintaining newly landscaped areas. . Funds police equipment needs from laptop computers to new police vehicles in the amount of $784,000. . Includes $640,000 to fund drainage and road improvements on NE 27th Avenue and the installation of the south drainage system connector for the Hospital district. The preparation and formulation of this document could not have been accomplished without the assistance and dedicated efforts of all Department Directors and the Director of Finance Support Services. All questions relating to the budget should be referred to my attention. A Commission meeting will be held on July 22, 2004 to review in detail, the proposed budget document. ~mUled Eric M. Soro a City Manage XIII Tax Rate Comparison The City of Aventura has one of the lowest tax rates in Miami-Dade County. The following table compares the tax rates of the cities located in Miami-Dade County: -----~ -~~----- ~-------~- -~ --~- ---~ ~-------~-~ Aventura Pinecrest Palmetto Bay UMSA Bal Harbour Miami Lakes Sunny Isles Sweetwater Key Biscayne Virginia Gardens Bay Harbor Island Surfside Coral Gables Hialeah Gardens North Bay Village South Miami Medley Hialeah Biscayne Park Homestead Miami Shores West Miami Golden Beach Miami Springs EIPortal North Miami Beach Florida City North Miami Miami Beach Islandia Opa Locka Miami Indian Creek 2.2270 2.4000 2.4470 2.4470 2.9020 2.9868 3.3500 3.9487 3.6060 4.8430 5.0000 5.6030 5.9900 6.1200 6.2123 7.3730 7.4500 7.5280 7.9000 8.2500 8.2651 8.4950 8.5900 8.6860 8.7000 8.8957 8.9000 9.1000 9.2960 9.6210 9.8000 10.3425 10.5750 XIV Where Your Tax Dollars Go So. Florida Water Man. 2.7% Inland Navigation Dlst 0.2% School Board 41.4% City of Aventura 10.1% Everglades Project 0.5% Metro Dade 45.1% xv Organization Chart aTYa=A~ aty Attorney aty Cerk ResiderU L.ega Ser'Jires 'CIl Service MrUes Reco as RetertiCll Oerical &wert eaptaI FUlIic Sltety Depao'b.leI II. Cormuity DeYeIopmert o..ab,all. RI'1!I'1CeI~ Services ~b,all. Cormuity Services D!paob,at - Rjioe PctroI Camuily Relaials Oirrina il'1lll3Stig;:mCllS Tr8Iic 8 1'0...",.. i 0' "\P 'G,/ A epaed I85S AaTlrg Zairg B.ildrg InspecIiCI1s Code 0 iuullllEd Eror 1011 ic ce.eq:mrt ~ I..ka1ses R~Paxu1irg A.rd1asirg ~1\IIa~'ElIi II lUll t4ia11\11a I8QE3II Ell i Camuily Fa::ilities Paksll3eaJificaiCll ~Mirt. Ftijic Wxks Mass Tra15it ~a1 Eva1s ReaeEiicn'O.ltllal Olarter School . ~5 Ba I e Ila y Scrod Our Mission Statement Our mission is to join with our community to make A ventura a city of the highest quality and a city of excellence. We do this by providing RESPONSIVE, COST EFFECTIVE AND lNNOV A TIVE local government services. XVI SUMMARY OF ALL FUNDS CITY OF AVENTURA 2004/05 OPERATING & CAPITAL OUTLAY REVENUE PROJECTIONS Dr:;~"~"~!lr~~~',r;'"...V'.. !~~-r',l".~ " ), ,. ~;:~!!=.~ti~'~~~.~;'7':.I!..~~.- ~~":;t'l".~:.'r.'i~,~~.'.1:"~';~.":;';::~,f;:!~/~~;~.~'~lr~\1~;:T~,~'~...,., l1:::~}.,...".,t~,. ~"'f,'" ~~~,'1,~".: :17 ".'\ "'!\.f:::t'1{~/.,~'''. ,.2001102.:"' -<,'1.1','2002103.' .j . ,.,200~uat ,,",.~ ~""" :2004105." , "." 'U' . ,,2004/0$ ~~!~i:(~"~~~t~~~~~~t~:,;r~~0;?~?;!tl~';f{~;~~]B~ii:'~f~~~~r~r~;;~t,t:jt7~it::~t~1V~t~~ttt;.';1~',f~~=ttf 001 General Fund $ 32.238.678 $ 32.379.330 $ 34.542.531 $ 36,084,224 $ 36.195.053 110 Police Education Fund 9.962 10.979 4.390 10,900 10.900 120 Street Maintenance Fund 755,494 1,005,577 1,307.500 1,428,500 1,428.500 140 Police Impact Fee Fund 181,808 130,476 91.000 98,250 98.250 170 Park Development Fund 1,734,168 841.855 400.000 400.000 400.000 230.290 Debt Service Funds 2.691.271 1.885.889 2.716,410 2,718.000 2.718,000 320-390 Capital Construction Funds 11,624.974 11,746.652 4,118.000 250,000 250.000 410 Stormwater Utility Fund 2,478,477 1.731,560 965.122 963.002 963.002 620 Police Offduty Services Fund 314,204 397.521 300,000 415.000 415.000 SUBTOTAL REVENUES 52,029,037 50,129,839 44,444,953 42,367.876 42,478,705 Interfund Eliminations (2,583.136) (2,269.299) (3.218,400) (3,054.875) (3.054,875) '.""'-'--;-"".;."'.;''':: .--,-----. .,...;--'"...... >~,4~3,830 ..... --. . >~9;3j3.o01 TOTAL REVENUES '$' 4~,,44$,!io1 $41;8ilo,540 i4j,tis,5s3 '$ $ EXPENDITURES .~, ,~"li' " ~.... , "~~~~~:1~~:~~~., t,..';:",7'''I;I';';-''''::'~~;U;~'~~'ff,~.~,... ,.".....': ::"~\~O ,~l02:.., ,.,.. ,;t~ 1:.:;,~~;I:::.~,oQ~J.,{,1 '::~. ,'I.~~~P4/05;,:.;~',;,:'~1~.\:K; :~'.'20~O5' :~,;1t~i:;;, .;':'~~,~. ..:~,;,.,:,;.., ,;~~ii~~"1>~~'+' ,> ~'?"'!"#-;~!.~~~'. :~~;'~'::ll.':,~~" ,~r. :,;;:r~~,!lr.^F :~\~f"~~'''.' ,~,,:~ .i:,:'ACT~"";"", W~i,:~AP!'Rove\),;CIi:'i""'ANAGER.ri.1:i,CO"'MISSION . a:~:.r:\i:~;:::k~,~;~;~,~r~~~~~ir.~r~~\~i~.7;,':;:::~,~JDi~if~,~;:~;~~6p6sA~:~~;.{~~:~~[:~'~~\pRr;j~ Operating Expenditures: City Commission Office of the City Manager Finance Support Services Legal City Clerk Public Safety Community Development Community Services Non - Departmental '.$WTOTAC..",""" $ 109,036 $ 540,955 802,624 112,800 $ 600.301 967,616 238,300 244,869 7,755.328 1.682,782 3,933.384 1,040.051 >~)1i,~?~,~1 323,789 239,423 6,850,582 2,482,618 3.600,234 720.000 .."...,. .','.'--" , '" " '$ " 1;,669,Z59 Final Budget 2004105 Page 1 111,393 $ 107,329 $ 111,922 610,742 723,835 723,835 1,099.762 1,166.871 1,166,871 233,000 238.000 238.000 218,719 262,898 262.898 8.679.640 9.504,177 9,504.177 1,502.551 1,487,464 1,487,464 4.277.816 4.560.454 4.560,454 1.049.400 1.306.840 1,306.840 ,,$ '1.7,783;023 $,. ,19.351.ll68 $ , ' 19,362,460 Capital Outlay City Commission $ Office of the City Manager Finance Support Services Legal City Clerk Public Safety Community Development Community Services Charter School Non - Departmental CIP Reserve ..$V~t(;)tA4............... ................................, Non - Departmental: Transfer To Funds $ Debt Service $ $ $ $ 3,192 0 4,000 4,000 4.000 173.431 80.209 102,989 193.000 193.000 0 0 0 0 0 2.286 179 3.000 0 0 658.387 644.202 729.956 784.050 784,050 415 3.533 35.650 30,750 30.750 7,580.042 6.688.244 10.851,106 2.216.400 2.646,400 0 0 0 4.100.000 4,100.000 5,067,958 5,976.124 35.923 250.000 250.000 0 115.000 8.964,496 9.335.170 9.335,170 ., ...,. .:.,-.'.,'.'.'",,:-:,-,> .,--,,-:-,,-,-,:,>:. .-...,,-,'.:.-.;-'-'. .1t.~.#~ ..'..'.,.,--. )t~,~@j fj~,5P~;~! L~~Q,~M;W $... 1~,~1~1P ..$. $ 110.000 $ $ 2.149,385 2,716,410 @~~,~~ .~~.f1#.~1P .$ $ 2.718,000 2,718,000 .~im,*pp i$>M1~,Q~ $@r(;)rA4......... .....<.......i...........//~ ........i,~6iOlo<ili .$ 1,866,440 Q~~~f~'l'4H><)~~~,b~~,~~d$~~,~~.~1 $~{~~.$ii$ii~.~~~Jii~$>~,4:B,~~ Final Budge12004/05 Page 2 CITY OF AVENTURA 2004/05 OPERATING & CAPITAL OUTLAY ;~~j~~*::Y':::,;.:':~?,~::~':i!'~i'~;~:;(e;:b~":':,' ',.:i:"::j;.,:'C~.,~~~~~~ ':':>':A~~:t.: :~p=:~~ ~~MA:::'?:~JM~:::= CODE, i.' . CATEGORY'.': ",.:', ':." ':'" . ':'''': >.. ;," \},: ,,<'.,..../,:; <Ellj~GET"'" .:~ROPOSA{:' .', ,.: APPROVAL 1000/2999 Personal Services $ 8,422,416 $ 9.374,259 $ 10.596,389 $ 11.447,955 $ 11,452.547 3000/3999 Contractual Services 4.533.104 3.999.003 3,910.900 4.125,750 4.125.750 4000/4999 Other Charges/Svcs 2,116,917 2,624,322 2.716.200 3.139,119 3.139.119 5000/5399 Commodities 357,371 392,788 379,044 447,544 447,544 5400/5999 Other Operating Expenses 239,452 185,059 180,490 197.500 197.500 -.-,..,.,..."..,.,.., " ....".,.::.-,. ---..-.,....,,-_.........0....0.....0..0.0...0.. TOTAL OPERAtiNG EXPENSES' , .-'.,...'-"-.. ..,.,-.-...-. ."..,..". .,.",., ". ...._,."., . '$' : '1.5.6l;9,259 $ 11i.S75,431 $ .17,783,023 $'. :19.357.868 $ ',19,362,460 6000/6999 Capital Outlay $ 13,485,711 $ 13,508,091 $ 20,727,120 $ 16,913.370 $ 17.343.370 7000/7999 Debt Service 1,866.440 2,149.385 2,716.410 2,718.000 2,718.000 8000/8999 Transfer To Funds 0 110.000 0 0 0 . -".., -, ".'-,-.-.-,".-,-.-,-.-,". , TC;lTA.4~Xp~!.!R$S"'" S' ~1,P21,4W $ 32.342.!lO7 $41,;126.553 $( ~8.989.~38 $ :39.,42:3;g:JO-' COMPARATIVE PERSONNEL SUMMARY City Commission Office of the City Manager Finance Support Services Legal City Clerk Public Safety Community Development Community Services 2001/02 7 5 10 o 2 107 12 17 2002/03 7 5 10 o 2 108 12 16 2003/04 7 5 12 o 2 108 11 16 2004/05 7 5 11 o 2 110 11 16 Final Budget 2004/05 Page 3 GENERAL FUND CITY OF A VENTURA SUMMARY OF BUDGET 2004105 OPERATING & CAPITAL OUTLAY &"'~uNort"e"CbiptlON1_ 7ltAI,1!I.~;,j"'W'Ma.;,;")~~~~_~.t:"lt.""".,~.t;;S1"",,qI.,_,"_,.___"'~~_ The General Fund is used to account for resources and expenditures that are available for the general operations of city government functions. REVENUE PROJECTIONS ~~~'.~!","'.:!ql.~~-ff.~...l'JI!!!<~.",Il'!..~~~p-.7:;.".. .1., .1....J.~I.",.."':~., ..........~l'.....:I...,...:.'.'I:'...:tIIi,r'<~=-t...-- : ',:' ., .... .''''!~'.'.:.' ~r".'."~-' .... .'. ~. 2001102 .~".........".200ZJ03 ~'.'1'':"'\I:.~~003''''~"j.~~''Y1::tl",:2QU4I05t.,";,.~,~,,;"~,:2004105. . .' ",' .' :,' .. . .", .' ,,~..,.. ... '..:.~~".:.. I . ....~ .-".....!.:..~...~i...;....~""...Io",,,,...,, ..~;;,:"':"'..._............ I ",'" ", ", ...-- , . ...... ,....,.." ACTUAL.- "N.IiCTUAL'."._APPRollEo C~TV.MANAGER,,,.COMMISSION' ,';,~.:. ~.. . ,.",~".""'''l' ..~"'~.',. , . ":"',,-: ~,::-:':.;.:.::: ....~I~~ .~: :':.' .~'''~. :,:'-;-,":. .';:::... .:' .~,..t.\,,::: ,~::-..~,;,~:.,~"",,t~l,;~~~~,~\!!.~~:~','~;;:~:!,i:':':"'::~.';:;:;~;;."i,':or-j~"'.;L':.~;,;"!.;,~.':::" .' .. . CATEGORY .,. .~.. ...... . ...:,:', ',:' ." .: ';:,.':':' ',,;:,!"":"./':: \BUDGE;T_:'.';.: PR.OPOSAL"c.":"'APPROVAL' Current Revenues Transfers Carryover TOTAL REVENUES $ 22,523,985 $ 733,541 8.981.152 $ 32,23U78 $ 21,406,131 $ 1.140,637 9,832,682 32,379,330 $ 21,969,543 $ 23,886,071 $ 986,114 838,876 11,587,874 11.359,278 34,542,531 $: 36,0B4,224 $ 23,996,900 838,875 11,369,278 36,195,053 EXPENDITURES :;:::~":"'_. ~'''''_''II'''''''I',.'.. -....... ...-.'--..-.., ,. '~"":;';;"~""''''1' i02'..i....~~~._....1ft3-.... .;.--200.....'..........-;;.-'''''0.- ~-;:;.:f;..'='~....,.~"'~?M'~ ".~"!~~~.."'.....!~~.'!:'1l-"'UU, ,,!':tf!o,:'!!'!~.&1IU~ ..,_ ..1tI.1J!!_. ..IftRo....I/II;.~t.." j~::~ii~~~~:1ii~ "...;;-!:~~~;~~~\~.~':~~fr'::'.:~y~~!ir;~'~~~.;;r.v.:-.:;;.:~~r:e~'i\'l~'"'::'. tM ....;;'1:;; x~:=~~t:.~~.=J:~:c" .~=~=~!'JZ...~=;:%:.~:~~'t.!"'~~~~.~.~~~.%.~~~~~~I!!.~.[~.!'~~A MI SlON; .~...':/O!I'I'...._..~._'."'.............I'.:tM...i\j't. ~~...l:ll"'oI'l....'.,...~~'__"lIIII'.III"__'ioftI!___.~tr_1\o1lfll'~ --- .. ,-" ......,i" 'nEPAR E ..,,..o;;.r... '..-.,., . ......-., . .. . .....,. , ,-.. . ..."-BUDG---....P.ROPOS~............_~, , ;,....M;.~.~:..':,'C~;*:"i':.~;~~..., ,,~:r".................~~'.~~;.l'::'r.::'w..r"~~:"~.::..~........_;tii'.:if.;".,,:,]"':'.r.~-="'~._ . ~...Il!l"-~... ~~,..n.v.j. Operating Expenditures: City Commission $ 109,036 $ 112,800 $ 111,393 $ 107,329 $ 111.922 Office ofthe City Manager 540,955 800,301 610,742 723,835 723,835 Finance Support Services 802.624 967,616 1,099,762 1.166.871 1.166,871 Legal 323.789 238,300 233,000 238,000 238,000 City Clerk 239,423 244.B69 218,719 262,888 262,898 Public Safety 6,508,_ 7,401,998 8.376,260 9,078,277 9,078;zT7 Community Development 2.482,618 1,682,782 1,502.551 1,487,464 1.487,464 Community Services 3,600,234 3,933,384 4,083,816 4,366,464 4,366,464 Non - Departmental 720,000 1,040,051 1,048,400 1,306,840 1,306,840 SUBTOTAl. $ 15,321,142 $ 16,222.099 . $ 17,284.633 $1 18,137,869 $ 18,142,560 Capital Outlay Office of the City Manager 3,192 0 4,000 4,000 4,000 Finance Support Services 173,431 80,209 102,989 193,000 193,000 Legal 0 0 0 0 0 City Clerk 2,286 779 3,000 0 0 Public Safety 569.188 544,031 838.956 686,800 686,800 Community Development 415 3,533 35,650 30,760 30,750 Community Services 4,151,197 2,488,182 6,251,216 726._ 726,400 Non - Departmental 107,923 245,183 11,923 4.360,000 4.350.000 CIP Reserve 0 Transfer to Funds 1.849,595 1,128,762 2,248,888 2.246.000 2,248,000 SUBTOTAL $ 1.849,595 $ 1,128.162 $ 2,248,06 $ 2.246.000 $ 2.246,000 GRAND TOTAL $ 22,114,369 $ 20,828,378 $ 34,542,531 $ 36,190,461 S 36.195,053 Final Budget 2004105 "-4 CITY OF AVENTURA CATEGORY SUMMARY 2004105 REVENUE PROJECTIONS OBJECT...;t:~"';:;-;t~~.... ,. .n "1"":::"=-":"'~~~:'6~..l';',%~';. .CODE':',~~:CATEGOR 31??oo/319998 Locally Levied Taxes 16,694,837 16,347,306 17,379,043 19,216,671 19,326,400 32??oo/329899 Ucenses & Pennits 3,380,171 2,188,301 1,708,000 1,680,000 1,680.000 33??oo/339888 Intergovernmental Rev. 2,559,693 1,914,880 1,785,000 1,847,soo 1,847.600 340000/348989 Charges for Services 407,920 688,643 782,600 788,000 788,000 3SOOOO/358899 Fines & Forfeitures 171,611 218,458 186,000 205,000 206,000 380000I369999 Misc. Revenues 429,863 170,543 150,000 160.000 160,000 38??oo/389999 Transfer from Funds 733,541 1,140,637 986,114 838,876 838,875 399900/389989 Fund Balance 8,981.152 9,832,662 11,687,874 11,368,278 11,368,278 $ $ $ EXPENDITURES $ ~ ~_ ~_ ,--=-:--':;"':-::_-~ "-=.: ~:-",,=;._-_.~-.~~ --':::;-=,;;-2.- ~LIT.\;j1.u.:.. ~ _'~ ~- ;tlii~'L: -- i~..:. ~- ,,-",,~~~Lr - "C~~~~'L :f~~~".~~~~~~~;l:f~~ :~-~\ ~~_~~~~~~,.~::~;~ ?~:-~i;~;;fi 1000/2989 Personal Services 8,083,667 9,025,317 10.296,389 11,032,966 11,037,547 3000/3999 Contractual Services 4,533,104 3,989,_ 3,716,900 3,931,760 3,931,750 4000/_ other Charges/Svcs 2,116,917 2,624.322 2,716,200 3,139,119 3,139,119 500015399 Commodities 367,371 392,788 379,_ 447,544 447,544 5400/5899 other Capital Outlay $ 4,997,632 $ 3,477,517 $ 15,009,012 $ 16,206,493 $ 16,206,493 Transfer To Funds Final Budget 2004106 "-6 REVENUE ESTIMATES CITY OF AVENTURA REVENUE PROJECTIONS 2004/05 ~:~~~';':":!";'::;""1j}~}j:2;\;(.;~~r~]f~l;'~m~;0~;';iW~J~]:~J;';I~,[j~"~1~~~~Q~;E~:::;::.:"d~~~::= CODE ,./ ,',' CATEGORY:, "'::.':"/ " ':, ~;;(:.;;; ~;:* REVENUE ',' j'REVENUE',,' BUDGET'" PROPOSAL': ,',APPROVAL Final Budget 2004/05 Page 6 3351500 3351800 3374000 3372105 3382000 3413000 3419000 3421300 3421700 3425000 3471000 3472000 3474000 3475000 3472500 3499000 3511000 3541000 3611000 3644200 3661000 3699000 3999000 3811041 3811019 3811012 Alcoholic Beverage License Half Cent Sales Tax FOOT Community Policing County Occupational Licenses SUBTOTAL Charaes For Services Certificate of Use Fees Election Filing Fees Police Services Agreement FCIC Access Fee Development Review Fees Rae/Cultural Events Parks & Recreation fees Founders Day Summer Recreation Community Center Fees Other Charges For Service SUBTOTAL Fines & Forfeitures County Court Fines Code Violation Fines SUBTOTAL Mise Revenues Interest Earnings Sale of Assets Developer Contributions/Streets Mise, Revenues SUBTOTAL Non-Revenue Carryover Transfers From Stormwater Fund Transfer from Charter School Op Transfers From Transportation Fund SUBTOTAL Total Available General Fund Final Budget 2004105 13,227 1.513,455 6,866 1,474,926 800,000 o 20,606 44,439 25,622 20.000 25,000 25.000 $ H*,~AA,~~H$);~riK;~~q$ j,!~~;~9~ $ri,#t~q$ri,~~t,~~. 6.000 1,500,000 6,000 1,545,000 6.000 1,545.000 $ 4.795 $ 4,510 $ 5,000 $ 5,000 $ 5,000 1,050 1,000 1.000 252,174 302,227 487,500 487,000 487,000 0 12,450 0 93.781 61,224 30,000 30,000 30,000 51.970 55,871 55,000 60,000 60,000 5,200 1,972 8,000 18.000 18,000 4,560 50,000 50,000 50,000 50,000 50,000 50,000 124.779 95.000 95.000 95,000 2,000 2.000 2,000 #@lij .....$~~@...$..... .--;--,-,-,_... t~;~~O H$ .."..- .", ... /t!lMIl1l $. i'illloilo $. ......,....,.... >>~::.:'.:.i..-:.) $ 1 57.361 $ 213,033 $ 1 60,000 $ 200,000 $ 200,000 14,1 50 3,425 5,000 5,000 5,000 /1r1;l\11 Ai~,om~ . : - .'.',',' - . ' - ' - . . . .,.,.,'.,.-.,.,.,. $ j~;@ .:.'-_.,--,.-,.". ,* $ $ )~~!\;OAAH $ ~lJ!ii~W $ 158,121 $ 81,152 $ 100,000 $ 110,000 $ 110,000 18,254 152.385 30,000 119,347 41,137 50,000 50,000 50.000 $. <.#~;~~~ $W~i5,4~ "'$/1~;~~~$H~'~Il1l$ H1.$,li~ $ 8,981.152 $ 9,832,662 $ 11,587,874 $ 11,359.278 $ 11,359,278 180,541 567,037 396,904 204,375 204,375 0 0 15,600 30.000 30,000 553.000 573,500 572.610 604,500 604,500 '."'" ' . . ".""",.. .'---'-, . .-,-.", . $ A,t1~,~~ .$.. ri~;~t#;@ .'. $.. ri~,~!*,~~~... $. ri*@1l;1~ $ 1Mij,@H .i.'.~~;2;lil;~%...$..~#i~,~()."$..~i~2,531..$ .....:li;,Oll!l;2~.$. '..:iii.,$iOS3.' Page 7 ~t7i~:~~~~~;~m%~1:Jf;~~Wt~:i~f$J~f/RE!"".t':~~N"""";""~"'^'""J(~~i1\_,-,,'.-,;:,.I:~""P""o>~g':~iliIff~~~ii . ,.i\'$;,'.'~~C'~:~:.*:"_~:.t,~;.:~,'j:!0If;:i;~!1:;'0_~o'0j~W~'it;?L\"~:(<';:-:"::'.':'i'J4-:.. ,V-I; ,_UJ:;:iP",QECUOR~,,1' NAf.~t-'__."'"-'''"''''' '." :l:;'~7' ., ,...;0;_ N --_>>:~--- WF"...~,,,.,1g~t,.,c{~~!'&"._oli>;,.._~.,,',,,,,_,,~,-;,,~_,-o'",-'"'~.,""}f1~,_",,,.....,;~~-,-,"...l"-.._ "'-f_~'"~_:',"N~"''''-'u'.01.''''''';''.=''"_:,"'''_",,.c;c''7''''_~'~~~=,","-"'f~_",:,,":..,,-,.::..,,=,,-...:~~~~~,~.._,_.!~YA!.~.~.:!! LOCALLY LEVIED TAXES 3111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City which is provided by the County Property Appraisal Department. The amount is then budgeted at 95% of it's gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The City's assessed value as reported by the Property Appraisal Department is $5,557,061,556. The 1995/96 fiscal year Unincorporated Municipal Services Area (UMSA) millage was 2.2270. The City's 1996/97 to 2003/04 budgets adopted that same rate without increase. The 2004/05 budget again adopts a millage rate of 2.2270, the ninth year without an increase. By contrast, the County adopted a rate of 2.2770 for UMSA in 1996/97, 2.6830 in 1997/98, 2.5170 in 1998/99, 2.4470 in 1999/00 to 2002103 fiscal year. 3112000 Ad Valorem Taxes Delinauent - This revenue source is derived by those taxpayers who do not pay their taxes by March 31 of any given year. On average the total revenue received in this category is minimal when compared to the total Ad Valorem taxes collected. 3131000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of-way per Florida Statutes 166.021 and 337.401. Miami Dade County currently has an agreement with FPL covering the area now incorporated as Aventura, as well as the current unincorporated areas of the County. The County Commission, via an interlocal agreement, has agreed to share these revenues with Aventura. The amount projected is based on an assumed growth rate of 3.0%. 3134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of - way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues. The amount projected is based on historical collections. 3137100 Franchise Fee-Sanitation - The City issues solid waste franchises to the private sector for all areas of the City. In addition a fee of 10% was adopted for the private companies to utilize the City's rights-of-way. The amount projected is based on historical collections and includes a growth factor. 3138000 Franchise Fee- Towina - The City awarded a franchise agreement for towing services within our corporate limits during the 2002/03 fiscal year. The amount is based on that agreement. 3141000 Utility Tax-Electric - Section 166.231 (1)(A), Florida Statutes, authorizes a city to collect Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on historical actual collections for the past three years plus a growth rate of 3.0%. Final Budget 2QO.4105 P_B 3143000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. 3144000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections for the past two fiscal years plus a growth rate. 3149000 Unified Communications Tax - Effective October 1, 2001, the Unified Communications Tax replaced municipal utility taxes and franchise fees on all telecommunication, cable and other communication services. The projection is based on actual collections for the past fiscal year plus a growth rate. LICENSES AND PERMITS 3211000 City Occupational Licenses -Pursuant to Chapter 205, Florida Statutes, the City has adopted an ordinance imposing an occupational license tax for the privilege of engaging in or managing any business, profession or occupation within the City. The amount budgeted is based on actual collections in the 2003/04 fiscal year. 3221000 Buildina Penn its - Pennits must be issued to any individual or business who perfonns construction work within the corporate limits of the City. These penn its are issued for construction, such as plumbing, electrical, structural, mechanical, etc. The fees are set by City Ordinance. The projection includes a decrease compared to the 2003/04 levels. 3291000 Enaineerina Penn its - This fee is representative of the costs associated with regulatory review of the installation of utilities, paving, drainage and right-of-way renovation/excavation by the City staff. The amount budgeted is based on actual collections in the 2003/04 fiscal year and expectations for next year. INTERGOVERNMENTAL REVENUES 3344901 Maintenance Aareement Payment - Funds provided by FOOT to maintain Medians and Rights of Way along Biscayne Boulevard. 3351200 State Revenue Sharina - Revenues received in this category represent base cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion which comes from cigarette tax of approximately 63% of the total is deposited to the General Fund. The remainder is deposited to the Street Maintenance Fund. The amount budgeted is based on actual collections in the current fiscal year and a 3.5% growth rate. 3351500 Alcoholic Beveraae Licenses -Various alcoholic beverage license taxes are levied on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in the State. The tax is collected by the State and distributed back to the city. The City's share is approximately 38% of the proceeds of the tax collected within the City. Final Budget 2OO4IIl5 Page 9 3351800 Half Cent Sales Tax - This revenue source represents one half of the revenue generated by the additional 1 % sales tax which is distributed to counties and cities based on a population formula. The amount budgeted is based on actual collections for the past two fiscal years and a 3.0% growth rate. 3382000 County Occupational Licenses - All businesses in the City must have an occupational license from the County in addition to the City to operate a business within the corporate limits of the County. A portion of the County's revenues are remitted to the City. CHARGES FOR SERVICES 3421300 Police Services Aoreement - This amount represents the amount to be paid by Aventura Mall and the Tauber School for an increased level of services. 3425000 Development Review Fees -These are fees charged to developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats. 3471000 Recreation/Cultural Events - This is the amount paid by City residents to participate in various trips and events sponsored by the City. The revenues are offset by an expenditure account in the Community Services Department. 3472000 Parks & Recreation Fees - This includes non-resident fees for entering the park. and user fees associated with the various programs at Founders Park.. 3475000 Summer Recreation - This represents fees charged for participants in the City's Summer recreation Program. 3472500 Community Center Fees - This represents membership fees and user fees charged for the various programs provided at the Community Recreation Center. 3499000 Other Charoes for Services - Charges for services not otherwise classified. FINES & FORFEITURES 3511000 County Court Fines -The City receives a portion of the revenues resulting from traffic enforcement activities within its corporate limits. The projection is based on actual revenues for the period. 3541000 Code Violation Fines - Revenues in this category are generated when the owner of property within the corporate limits of the City violates a City code. Projection is based on historical revenues. MISC. REVENUES 3611000 Interest Earninos - Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment. 3699000 Miscellaneous Revenues - Any other revenues not otherwise classified. Final Budgel2804lO5 Page 10 NON - REVENUE 3999000 Carrvover -This amount is derived by a comparison of all of the anticipated revenues for the current period to all of the anticipated expenditures for the current period. The excess of revenues over expenditures represents the carryover amount. 3811041 Transfer from Stormwater Fund - This represents reimbursement to the General Fund to cover administrative and operating expenses relating to the Stormwater Drainage system of the City. 3811019 Transfer from Charter School Fund - This represents reimbursement to the General Fund to cover financial services provided to the School. 3811012 Transfer from Transportation Fund - This represents reimbursement to the General Fund to cover administrative and operating expenses relating to the Street Maintenance functions. Final Budget 2004106 Page 11 CITY COMMISSION CITY OF AVENTURA 2004/05 The City Commission is the community's legislative body which acts as the decision-making entity that establishes policies and ordinances to meet the needs of the community on a proactive basis. The City Commission is committed to providing the best possible professional government and the delivery of quality service levels that reflect community priorities and maintain the quality of life for all residents. ~~~#[',T!;;,;;".!';:;i~,m~':'0~:0~,;~'~;;'i~;,':j;:;;!j;JIJ[A~~:J;,t~::;~~~~::f~~~~~:i.:~~:t~~~~,:~~~~~WI~ 'CODE NO,'. .':, ..CATEGORY REC~~/;;,.,,,,,~ .,.', :",,"":;),;'" ';':";;";"";""";'}":';'" ". ';'.;~^.'-'; :...~BUDGEl';:"~:;:,e.~Op,OSAt;;..""'Y' :'APPROVAl ol."~....,_"-,-,~,",,",~.....___.._m'''''''''''''''.''.,,~,,,, ....""-*-',"_~____ ~ ........UoaIW, ,,~_........__. ,~,.,..,._, ' .,'""_......._.....M... 1 000/2999 3000/3999 4000/4999 5000/5399 5400/5499 Personal Services $ Contractual Services Other Charges & Services Commodities Other Operating Expenses 59,378 $ 61.258 $ 59,593 $ 55,000 $ 59,593 .'-","->;,;,>>-,_..,_..-.:-:.'-:-._',. :to~ar~r~tii1g:E#~rt"~$:;.:.' 25,000 3.382 21,275 .',-.-,....-,..'. i~M~6 26.100 4,528 20,914 $. 112,800 $ 29,900 4,300 17,600 ..,.".-. 11n$a.$/ 30,429 4.300 17,600 .:-;-'-'".'-':".. 107.329' $.' 30,429 4.300 17,600 . 111.ll22 .,,-.,... $. Position No Position Title 2001/02 2002/03 2003/04 2004/05 0301 Mayor 1 0401 Commissioner 1 0402 Commissioner 0403 Commissioner 1 0404 Commissioner 0405 Commissioner 0406 Commissioner 1 Total 7 7 7 7 Final Budget 2004/05 Page 12 CITY OF AVENTURA CITY COMMISSION 2004105 BUDGETARY ACCOUNT SUMMARY 001-0101-511 ,(:~~.~"~~~~'i~':!;''7'~'T:3' l :::"<':;1200.1.Jq:.i'"J:\ ...~.~,'Il, ,:~ 200.u,'f", '. ,,!i~~f.~Iffl~~t~l,:~~i~:.:;,' j\.i ~::1r,;1"~!,."...,<tr.,"""~\1t>,",""",:n'.".1i' t?~.1i .,,~ ,.~h,._,.'j'" 1" '.w.'."'" ": ' ~~~1;(~~~~~:!!;i:~t~i!~~f~~;;t1!"",:;f iCQDE HO,',F:.:CATEGORV,RECAi>"N",.,:r""",,,,,,.. 1210 2101 2401 PERSONAL SERVICES Commission Salaries 55.000 $ 4,201 111 H/~@# $ FICA Worker's Compensation .'.....'..,.....,.,-.-..,;-,.-',.,...-....':';:,':::;::;::,:::,:::,:::,::,-:;. ..$~fr~i~i'..>" """"."'."'.."",'......','$' OTHER CHARGES & SERVICES 4030 Legislative Expenses $ ..,...,...,....-......,'... "</)HH/{ 25,000 .',.",-"'. "",.".,.-,-,',' ""2'5 ~no, ::::::::::",~,: .......,.,.. .:..',-,.;.;.;-;-;-;-;'.''';',;.''>,'',;.;-;-. ',' ','.."."',' ',' ',',' .. ..._-,-- .. ... . H iilllti. \i)jt~( /.' '" '" ,"',' 5101 5290 COMMODITIES Office Supplies Other Operating Supplies 675 $ 2.701 .-:::.;-:.:-:.:-;-:.:. /~,~~~ $< $ :::::',:,:,',:,:::::::::::;;:,:::':',:,' ..",::-:-::,:",.,-,.:".,.:.,..:,:._. HiillltiY1~'/",..""" .......<<...............$... 5410 5420 OTHER OPERATING EXPENSES Subscriptions & Memberships $ Conferences & Seminars 5.943 $ 15,332 .,.-:.,-,-,'_. <~j::tr!; :-:,:.:,:.;.":.:-;,,.,-,-,.,,:,:,:-:-.:,:,:-;.'.'-':'.'.'::.:.:.:.,-...-..-.-. .$i>l>!rt<\iW................................./......i... 56,815 $ 4,201 116 ._'_.,.,-,.,....-'--;_....',-',. $ H/...~~;*i/ $ 4,' 26,100 .,.-.-,-,.,.-.. /)~,~!lq .,.' ", '~fIf;~~7.,l'~'~'f:)fT~.~'\~;f.;~'.~r' ;, ~'.,. O~4i.,!fl'~..!;;r.f.)<~':t.;,~~5..,~,.il~f~~:il~f,~;:;20~/05, :1' (,:, ';i~ ~I.."I,' \., ',~,';r,'..'~ .,i>:.~, " ,.,', ~-,' ,.: ,.'-;. !~,~~ ': "", '~: .,~;:..., ,,~ . ;", ~' ", :' ..., PRovihi\'CITYMANAGER'(\i{COMM'ISSION :;:~~'t:::~~;"I;~';'~'~';,!rJ!~~~~",:i;;'-~, ,:'.'~'~;" >.' 'i:;:::,~:~:':;;:,;:::(~, .".,.:;?" :: ,. .,::', ~ . <","',J\I:;aODGET,(.",",,~ PROPOSAL! ;"~j':G,;APPROV At. '.' "".~" . .,. .~IOI.olIII...""'~',"l 55,000 $ 4,208 385 ..-,..;.;...._'.-.'-'.-,.. ........~~,$~f $ 55,000 4,208 385 /!;~,5@ 114 $ 4,354 H,5j!~.F 9,251 $ 11,663 ':-'--.;':.".'-:':'_. $AP:~jf 55,000 o ,.-......'-'_.,'.,.,-..,-.---.-.'.'.. . .. ,-,,-, ' - . . .'- .,. . ... ".'.5'5.110.....0 '$ .... ,'.. ... .- ._,'.,. ::::,.;,:,,' ;- ;:":-",:,,..,: .. ... ..- . - - , . . '-. . . ..... .... . $ $ 29,900 ...--.--,-,'-... .-,-'-..'.-,-....,.,. /2.~,!I9.0..' ....-. .. . $ F 30,429 HH30.f,i~ $ 30,429 .,'.-....,-...-.._'.'_._'.. $ /)q~~~t 1,300 $ 3,000 .,._',..:-;.-,-.;.... HI,~~$ 1,300 $ 3,000 .-._,-'._",. /4,:WOh< 1,300 3,000 /~.3W $/ 5.600 $ 12,000 /~i.$lI~h/ 5,600 12.000 .;."'-,::-:'.:'.':'':'::>:.,. $/AM~~ 5,600 $ 12,000 Hl1.lI!l(! +~i~ii:iWS~~~i~i~".) .../~ ....1~#,9#.~.. ...;1~,AAP( ..111,~~....~.. ..T1#!,~##...~......... ...111~# Final Budget 2004105 Page 13 4030 Legislative Expense - This account represents the $4,347 established per Commissioner to offset expel'lses incurred in the performance of their official duties. 5410 Subscriptions & Memberships - The following memberships are included for funding: National League of Cities Florida League of Cities Dade County League of Cities 5420 Conferences .& Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in local government. Florida League of Cities National League of Cities Miscellaneous Seminars Final Budget 2004105 Page 14 OFFICE OF THE CITY MANAGER >'!"':~.:..~;".. ',."1" ~"d. ,~:. ,.'.'. CITY OF AVENTURA . ...... .....<.'i :;:';OFFICE OF THE CrTYMA'NAGER' .':'C",."::. .' ".." '~"'''.'''''''--::''''''':'''"., '''" '''''''.'~ _,._ ,.,_~...~.",' ,".' ".....,. _.~.. '0. _...... ........_.., .,:. ..."',..,;""'....'..M.~~....,'........,;..', 2004/05 ~' ".. ., ....... .,: "",. ~.:,., :"'. :''": ., .. . '.. , ,';(.".,. ..:.'.,.~- ;::~.,~-'",.,~:~ '.... ... '.;;:.,' ".. ,.. .'.,', ;:.'i_j,',.,........,."~; ,: ',;" ~~.",,~:. .",,~~..:, :""".' '.'D~i 3"".......:..:,.. Maintain a City government structure that represents the needs of the community and provides quality services in an efficient, businesslike and professional manner. Responsible for the overall management of all functions and activities of the City's operations, preparation of annual budget and 5 year CIP document and ensures the proper implementation of policies and ordinances adopted by the City Commission. Provides recommendations and solutions to community concerns. Utilizes customer service focus process to respond to citizen requests. Coordinates personnel function for City operations. .'OBJECT :..,,,"..,.'.},}...... .,':' ..':,:. ....:'".. ."::,i.''.': H..."'::"'" . .'ACTUAl"'" ACTUAL' ' ,APPROVED C1lY MANAGER " coriir.lIssiOl'l ~,..."..,' :"...':~:,1~,>:,.(.-::.:.~i,:<..,;,~>:'..':;::-.'.:..,'" :.,:",::;',:".,::,~,\-;"..,:"::.,, \ ,,~ - r 'I -'", ,,;;,".... . "I',:. ,... " , :,CODENO;,'.::"CATEGORYRECAP ;.<i'.:.,.::".:;: .. ,',,' .;. .' ':.. >. '. ". ,,' .'\,:..'/,.:.BUDGET.::::n PROPOSAL".: "APPROVAL 1000/2999 3000/3999 4000/4999 5000/5399 5400/5499 Personal Services 448.325 Contractual Services 38.093 Other Charges & Services 42,198 Commodities 3,604 ()~h~~.O~er~~in.~.~~g~~~.~s 8.736 t"~lbi>O~"ti@~"pli;ri~#))$)~q,~55$) 496,417 38,379 53,422 3.596 8,487 liq*,:\9f 495,692 40,000 63.850 4.600 6.600 $$1ll.t<l~$. ) 563,685 52.000 88,550 5,600 14,000 m'*~5 $ 563.685 52,000 88.550 5.600 14.000 ~:\.*~5 ~~ Position No Position Title 2001/02 2002/03 2003/04 2004/05 0101 City Manager 0201 Secretary to City Manager 0701 Assistant to City Manager 0 0701 Assistant to City Manager/Personnel Offi!'l 0 0 0 0801 ReceptionisUlnform. Clerk 1 0601 Capital Projects Manager Total 5 5 5 5 Final Budget 2004/05 Page 15 Office of the City Manager Organization Chart City Manager City Manager's Secretary Capital Projects Manager Assistant to City Manager/Personnel Officer Receptionist! Information Clerk Final Budget 2004105 Page 16 CITY OF AVENTURA 2004/05 1. Provide completed reports and recommendations on a timely basis upon which the City Commission can make policy decisions. 2. Prepare and submit budget to the City Commission by July 15th of each year. 3. Oversee customer service functions by all Departments to ensure timely response or resolution of citizen requests. 4. Coordinate, control and monitor the activities of all City Departments and operations. 5. Interact with community organizations and associations to increase public awareness of City's various programs, facilities and services. 6. Update five year Capital Improvement Program document and submit to the City Commission by May of each year. 7. Effectively administer the budget priorities and goals established by the City Commission. 8. Continue to host Community Oriented Police Briefings comprised of condominium and business representatives to interact with Police Department. 9. Coordinate and oversee the City's Charter School operations. 10. Oversee and coordinate capital projects. 11. Issue newsletters and annual report to the public and maintain City Web Pages. 12. Supervise capital budget projects and the implementation of services. 13. Maintain effective personnel system to allow for timely recruitment and hiring of employees. Citizen Requests & Inquires Commission Requests Community Meetings Attended Agenda Back up Items Prepared No. of Newsletters & Reports Issued Annual Budget & CIP Prepared School Budget Quarterly Progress Reports Capital Projects Oversight Capital Projects Completed City Manager Briefing Reports Number of New Hires ~.~t~~~~~" '.4~~ ~tl~,';!2001/02:..,. 120 29 39 136 5 2 o 4 24 24 o o C AL;"PROJECTE ;~:'''7''f~1'''. :""~ :~,;\$.?:~~.,~,:.., ,:\\'..,. )",2002l0a.;)j!,{~.'200310 113 105 31 35 41 35 102 130 5 5 2 2 1 1 4 4 23 20 23 20 o 12 o 20 Final Budget 2004105 Page 17 CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2004/05 BUDGETARY ACCOUNT SUMMARY 001-0501-512 [~~~~~;j;f;~];~~~j~~',ii:i~;c:~r~~!!t;~:~i{:;rit{~~~1i.1p~j;2~i1;;~~n~~ii~~ti~)~~~~~1;~~I~~~~~~i!~~~~;~;:1f;~ :.CODE "!o,>::",;"CATEGORY..RECAP.,, .;, "',c"}",. ..""",P;" ,'i ,,,-,,,,,,,,,~,,,,,,\.,,:,,,!;~.,,,:,;,:!,,,,,,,,;'i'H,;,.:,.SUD='.";.- ,.PROPOSAl,.,,; . ."APPROVAL PERSONAL SERVICES 1201 Employee Salaries $ 345,947 $ 374.743 $ 1401 Overtime 0 142 2101 FICA 20,735 21,575 2201 Pension 48.070 52,823 2301 Health, Life & Disability 28.624 41.779 2401 Worker's Compensation 4.949 5.355 358.188 $ 396.550 $ 396.550 0 0 0 27,401 24.822 24.822 55.815 62,036 62.036 51.781 70,580 70,580 2.507 9.697 9,697 ..,....,..,.--, .-,_._,............ ...',','...'..,..'.-.....:--..-:...-:..,.,..'.....'....,......',............'. .'.,','.'..',',". ., .".. ..,,' .,.',.',.,. sl;l6,jdtloH))ji)fi~,~?i;$ )4~~;#1R'$)~i;:~~~$$~~.~WI;$iI~;$~ 3140 3180 3170 CONTRACTUAL SERVICES Background-New Employees Medical Exams-New Employees _~,~~,~ri.s.t.~~.~.i~~s . . . . , . , . . . , . , . . , . .. $ j~d'?W'."'" "',',"'.'.......'......'.)'...'../$ o o 38.093 .".,.,."... ~*'~~ o o $ 38.379 $ -:-.'-'-:.--'-;.:-;. ~,';lM~4 o o 40.000 .,.,.,.". ...,....,.. ......../!!l!.*W 4001 4040 4041 4101 4650 4701 4710 4910 4815 OTHER CHARGES & SERVICES Travel &.Per Diem Administrative Expenses Car Allowance $ 2.659 $ 3,496 $ 3.800 $ 160 218 600 7.200 7,200 7,200 697 15 1,900 0 0 150 1.746 986 2.200 29,061 37.066 42.000 0 0 0 675 4.441 6.000 .,.,-".. $ :~;lA2~: $) )~~,A~il $ )A~,~~~ ....,.,.-. . Communication Services R & M - Office Printing & Binding Printing\Newsletter Advertising Web Page Maintenance :,:,:::,:,:-:,:::,:::,:-:.":-:.:,:>::,:..:..;..,,.;.:,;.:';.Co:._';..,.,. $W;t~tW...>."....' ....>...........)....,( 5101 5120 COMMODITIES Office Supplies Computer Operating Supplies 2.395 $ 893 3.163 $ 355 3.000 $ 1.100 $ Final Budget 2004105 Page 18 500 1.500 $ 50,000 ..,-",..,. . .,...,-.'-,..,. $@,~q9 5,000 $ 600 7,200 1.900 150 2,200 42,000 23,500 6.000 .,.',..,-.-,-,'..,... "M;~Wh 4.000 $ 1,100 $ $ 500 1.500 50.000 .._'.-..-.._-....-'.... <:~~,*9q 5,000 600 7.200 1,900 150 2.200 42.000 23,500 6.000 ..,._'.....'_.,-.'.'-... )~Mi;O 4.000 1,100 5290 5410 5420 5450 5901 Other Operating Supplies .,...-......-. 500>1'01..1> . OTHER OPERATING EXPENSES Subscriptions & Memberships Conferences & Seminars Training Contingency ...",-"." , . .,.",."--,.,,. ..Sui> ,1'otal . Final Budget 2004/05 315 78 . $. .3,604 $ 3,596. $. . .. ..4,600 $... . 5,600$ $ 6,522 $ 6,01 8 $ 2,214 2,435 0 0 0 34 . .$... '~:\a;~~~H: F $ :':::'::~i4~!::: Page 19 500 3.800 $ 2,300 o 500 ~,~OO. $ 500 500 . 5,600 5,000 $ 5,000 3,500 3,500 5,000 5,000 500 500 1MOo ($ '::;:':,1:4:;0=00: OFFICE OF THE CITY MANAGER 3170 Lobbyist Services - Costs associated with retaining a professional lobbyist to foster the City's position at the state and county level. 4710 Printing/Newsletter - Represents the cost of printing various documents, informational newsletters and annual report to the residents. 4815 If'1..firJ. EalJ.e Maintenance - Costs associated with maintaining and updating the City's Web Page including placement of agenda package on Web. 5410 Subscriptions B. Memberships - This line item is used to fund memberships with professional organizations and subscriptions. Florida City & County Manager's Association International City Management Association American Planning Association Government Finance Officers Association International Personnel Manager Association Florida Personnel Managers Association American Society of Public Administration Miscellaneous subscriptions 5420 Conferences B. Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in the field of City Management, local government and personnel. Florida City & County Manager's Association International City Management Association Florida League of Cities National League of Cities Miscellaneous Management Seminars IPMA or other Personnel Related Final Budget 2004/05 Page 20 FINANCE SUPPORT SERVICES ..".,.,' CITY OF AVENTURA .. ..,'.'.,..,'...'.'1'" .'.,,'..,.''''.,,>:,,'....r ,., >. ,.!;.;:,.;;, "FINANCE SUPPO~TSE~VICES'< ...~..;..;:;..:..__...:.;...""~;~',.';....;...;,.......~.;:.;..."'" ",..". ," """"".' .,...',.,. '.... ,....,.".".".. ,.... ' ,. .,."....i;_......., 2004/05 .. '.~"""... I:. . .,' 1:' ' .;'...,':.. ,. " " ' .,.. ..,.....,l.;:.,...,..,!_~,,~i~.,.,_ .'.....".,..,...'.. ., ':_}~":..' ,.1',:.......",...:..,. . ..,,/.... .."'.'.....~,- To provide overall financial and support services to the organization which includes accounting, cash management, purchasing, risk management, information management, financial planning and budgetary control. ~:c';:'\::':!J1~:T~(!:[!;\JJ~i;~~:;(?~7":;"":~~~~}.;?'["~~~:~;.::;}%~~tt40~::~A:::?~:~~~::: CATEGo'RY'RECAP;!:,::"i:'\',:;;.; ,.,;!.; 'BUDGET." PROPOSAL",. '..APPROVAL ,OBJECT. ,CODE NO. . 1000/2999 3000/3999 4000/4999 5000/5399 5400/5499 Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses ....',',-,'-',._"::,-:>:,-:';.,-:::,._',:;',::::._._;:';', t~~Im>"i#\i~~I:.><,*~~#//.$.M~,~~~VA~MW1> 1,1l9!l;?~~$>p66,l171.$ 637.705 703.539 845,042 929,771 33.270 109,311 68,000 65,500 104.317 119.517 140.020 131.300 20.424 24,343 26,000 25,500 6,909 10.906 20.700 14,800 929,771 65,500 131.300 25,500 14.800 M66,l171 Pos. No. Position Title 2002/03 2003/04 2004/05 1001 Finance Support Services Dir. 1 3001 Executive Assistant/Risk Mgm. Coordinate 0 0 0 3001 Executive Assistant 0 1201 Accountant/Bookkeeper 1101 Human ResourceslRisk Mgr. 0 1301 Purchasing Agent 1 1 1401 Network Administrator 1 1 1402 Network Administrator 1 1 1501 Controller 0 0 3201 Customer Service Rep. I 1 3601 Customer Service Rep. II 1 1 7002 Webmaster/Communications Specialist 0 0 7001 Information Systems Manager 1 Total 10 10 12 11 Final Budget 2004/05 Page 21 "..1"" Accountant Customer Service Representative Final Budget 2004/05 Customer Service Rep I/Cashier Finance Support Services Department Organization Chart Director of Finance Support Services Controller Purchasing Purchasing Agent Page 22 Risk Management Executive AssislanURisk Manager Coordinator Information Systems Manager Information Management (2) Network Administrators (1) Webmaster CITY OF A VENTURA 2004/05 1. Maintain investment practices at 100% of idle funds. 2. Issuance of Comprehensive Annual Financial Report by March 31 of each year. 3. Obtain GFOA Certificate of Achievement. 4. Prepare and update Purchasing Manual. 5. Maintain computer networks to allow for effective sharing of common files, schedules and E- mail. 6. Maintain automated purchase requisition/purchase order process to allow data entry by departments. 7. Process all approved invoices within ten working days. 8. Maintain effective risk management function. 9. Implement and maintain a central computer system that serves the information management needs of all departments. 10. Process bi-weekly payroll and associated reports on a timely and accurate basis. 11. Budgetary reports submitted to City Manager prior to the 20th of next month. 12. Maintain insurance coverage at appropriate levels. . .p;CTl,IAb"~'y"'P.ROJECTED;'4..i\'ESTlMATED: .:,,:: ,~~,' J,:.,'::::f,.m,~1~'~;':., '\~";:"" :i ..,(,>{~...~,,;:,..:'t ,..:.i:!i!\'i-1"1 t2002'03,;'>~W\O;:;'2003J04'l:'r,j::""2004l05! 15.0 225 1 1 1 99 97 97 134 1 ~~f:~~;'~~P."~r''''>,:,('' ,~>. !:';"',~,':2001/02.. 15.0 316 1 1 1 99 97 97 122 1 Average Dollar value of investments On millions) Interest Eamings (in thousands) Issuance of Annual Financial Report prior to 3/31 GFOA Certificate of Achievement Awarded Purchasing Manual Prepared/Updated % of time computer network operational % of purchase orders issued within 2 days of approva % of Checks Written Within 10 Days of Invoice Date Number of Work Stations Supported Annual Review of Insurance Coverage Final Budget 2004/05 Page 23 13.0 130 1 1 1 99 95 95 155 1 10.0 100 1 1 1 99 97 97 160 1 FINANCE SUPPORT SERVICES 2004/05 BUDGETARY ACCOUNT SUMMARY 001-1001-513 ~~~~~)!~! ..iii, " :>.'" '" 'CODE NO,:.""'.CATEOGORY:RECAP'.;"'::"''''" ," ,'''' "'f"Iy,~.~"'~~~"""'~~~')~~~~~~'i"'~":~::-:~I;J?""l'~~'''V1~I=-t,.'''::'~~l!;>" I ~'~'" ~~~"f&2Q01IOZ :J,}~:;li" 2002103 >~~T"':'../ "'''i2003lRnf :,il{ ~1r:.u'~"2004ID5.. '\~l.,-',,), 2004105 ., ~"~~-~"';~/':';"'l;.t\1f'~~... ';> ,1 , ','..iI,'I;W,!~,h, ,'~~~; :.'1> ~)/!... ,,;';J.J~~]~~ij ~Il f' "tS" r,~: H: t.'"":'~! ~, . ,,' '"f -"q,CTtJAl:~, ':.': <:' ACTUAL'{; ''APPROVED' ~n:'MANAGE.R..:.,,. COMMISSION ~11:' :I,'~"~'" 1'?:'"i"'~I't~, ".,...\v.,,~~r.;';?'~.:&~;'J' ...J~ "I\i;""~~''''l>~","",\, ( : ,;1',,"1'<,,:;, . , ,. , ,;.."";,.,..' "':'<' . .,'. .." ;1" :" " ".'BUDGET.,;....' , PROPOSAl:!'; .:, APPROVAL' 1201 1401 2101 2201 2301 2401 2501 3130 3140 3180 3190 3197 3201 4001 4041 4101 4650 4701 4910 4990 5101 5120 5290 $ 472,588 $ 506,945 $ 591,683 181 136 2,000 34.837 37,047 45.264 54,576 64,578 79,877 61,939 80.722 107,076 6,543 6.796 4,142 7,042 7.315 15,000 .. , .,.. --"". :tq*.~#~ ..,......., ::$. \~@1~~ '$ $) ~$~4~ PERSONAL S~RVICES Employee Salaries Overtime FICA Pension Health, Life & Disability Worker's Compensation Unemployment ..,...,..,.....',.,..... .........'..,..'..,..',.,....',.......... $~Yi!\t~() .' CONTRACTUAL SERVICES Computer Programmer Background-New Employees Medical Exams-New Employees Prof. Services Risk Management Consultant Prof. Services w Auditor ~@!j~~i.....)... ...................................$ OTHER CHARGES & SERVICES Travel & Per Diem Car Allowance Communication Services R&M- Office Equipment Printing & Binding Advertising Other Current Charges 4,088 o 3,220 7,000 18,962 ..".."',',','.'.. ")#.2tt $ 4,265 $ 6,800 3,438 51,762 5,861 32,190 o 4,950 o 1,823 58.273 5,725 38,540 .......,.. F~~~,~jiF 3.532 $ 7,800 6,174 69,959 5,697 26,355 o 5,000 500 1,500 5,000 25,000 31.000 .",',"',". )..~~.~W $ 15,000 $ 7,200 4,700 71,620 6,000 35,000 500 $ 654.594 $ 2,000 50,076 88,370 116,392 3,339 15,000 $~*~,#i> $) 5,000 o o 10,000 12.000 38,500 ..H~~,i;~~$. 12,000 $ 7.800 4,500 93,000 6,000 7.500 500 .".,...,.'.'.'. >U#iAW$) .~~a'*'i><$~~~.~jtJ>11~,~1!J>1#~,~~~J COMMODITIES Office Supplies $ Computer Operating Supplies Other Operating Supplies $~!j~t~i........H)>........... . ...............$.. Final Budget 2004/05 5,415 $ 13,420 1.589 >*~,#~.j .~.. Page 24 6,330 $ 17.822 191 .:.:.:.'...":,:-:,,,-. ..~fI;~$)) 7,000 $ 18,000 1,000 <~~,*W 6,000 $ 18,500 1.000 .','.',',',','.:. l..//*~Aqf 654,594 2,000 50,076 88,370 116,392 3,339 15,000 :::::]~*91:t11:: 5,000 o o 10,000 12,000 38.500 /~~,~~q 12,000 7,800 4,500 93,000 6,000 7,500 500 jaj#W $:'). 6,000 18,500 1.000 2~40q 5410 5420 54S0 5901 OTHER OPERA TlNG EXPENSES Subscriptions & Memberships $ 2,992 $ 2.922 $ 3,500 $ 3,800 $ Conferences & Seminars 1.991 1,450 6,200 5,000 Training 1,880 4,905 10,000 5,000 Contingency 46 1,629 1,000 1.000 .$tili;T<:rta(........... .........i$...i <~,$O$ V <l!M106 k 2D;7M r . 14,800 .$ Final Budget 2004105 Page 25 3,800 5.000 5,000 1.000 14,~00 FINANCE SUPPORT SERVICES 1401 Overtime - Represents the amounts paid employees for hours worked beyond the normal work week during periods of unusually high activity in the Department. Amount is based on current usage levels. 2501 Unemployment Compensation - Represents reimbursement to the state for unemployment compensation claims for all Departments. 3130 Computer Programmer - Represents costs of modifications to existing computer programs to enhance capabilities. 3190 ~ Professional Services - Includes amounts paid to temporary employment agencies during major vacancies or unpaid leave of absence by employees. Also, the costs relating to the formation of the Police Defined Benefit plan has been charged in prior years. Any costs relating to review for other employee pension plan would be charged to the account next year. 3201 Professional Services Auditor - Represents the estimated cost of an audit firm performing the City's year end financial audit. Includes the cost of single audit and possible change in auditors pursuant to RFP. Prior years higher due to GASB 34. 4001 Travel &. EerD.iem-Costs of employees attending conference and seminars in order to stay current in their field. International GFOA or FICPA Conference (2) Fla Govt or other purchasing related Florida GFOA Conf or Institute (3) Risk Management or related Computer related courses for certification Seminars for other Personnel 4101 Communication Services -Includes telephone, nextel and pager services for department personnel. 4650 R .& M Office Equipment - Includes maintenance and support of the IBM AS 400 and software and equipment purchased from HTE as well as other major hardware maintenance paid directly to IBM or other vendors. Includes addition of Cisco Networking equipment, advanced antivirus and hosting & e-mail services. 4910 Advertising - Includes the costs of advertising for all notices of bids and RFPs. 5120 Computer Operating Supplies - Includes the cost of minor supplies and software to maintain existing systems and to upgrade to most current versions of software and operating systems. Upgrades for other than Police Operating System Upgrades Minor hardware upgrades Other Final Budget 2004/05 Page 26 5410 Subscriptions .& Memberships - This line item is used to fund memberships with professional organizations and subscriptions. Government Finance Officer Association Florida Government Finance Officer Association(2) Dade/Broward Government Finance Officer Association Florida Institute of CPA's Florida Government Purchasing Association Information Systems Memberships Miscellaneous subscriptions 5420 Conferences .& Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in the field of local government finance/purchasing/information systems and personnel as follows: International GFOA or FICPA Conference Florida GFOA (2 employees) Fla Govt or other purchasing related Computer related courses for certification Seminars for other Personnel 5450 Training - Ongoing training for all personnel in the department. Final Budget 2004/05 Page 27 LEGAL CITY OF AVENTURA "'l' " '.' ..~> .\~:~ :',":'.:.l'~.'.'~~,'." '..:= .'~.'"'.':>.' . ... ., '. =;1'>, ~l'.,,~'.:'.'>'~ '~." ... .:..':~:... :''''.,:'' ';';.',C'. 'j' ',' ,.~:. '. "..,:, ":..: ..;:,..,:,:~,;' ~~,:;,.~~.::2..L:;:;.j::~~..., . "L,; ,.,,:,.~I~"~ ~.~.lL{.~~;.~~~."L~.,:;, '~,.."", ,....:...,..:~~".~,<~~.~~:i>,':; ,~~,., ~.~..>~t>..~<.~ .'. .~.,.,: ::;..,.,,:, .~.~~.: ....." ",'00 ~,r.:. ::,~~. 2004/05 To provide legal support and advice to the City Commission, City Manager, Department Directors and advisory boards on all legal issues affecting the City. :gE~i,;,~<<::::',.:.:..:;',;i,;,':::i::.::i!;!";;;;.;';(t:'::;';~',;;'.i:~.j;~';:;j:j,*~;~:~ ~;,:""!~~;~:~:,,;.:r,:l~;:;:~';hH::~~:~':;""'d~M~~:::, 'CODE NO.' '!:CA TEGORY RECAP ,', :'i:' :,";;,..~; 'i' ", " " .' .:v, ': ,.:.'p,/. , BUDGET'" 'PROPoSAL':" ,APPROVA~ 1000/2999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 239.220 235,587 223,000 233,000 233.000 4000/4999 Other Charges & Services 5000/5399 Commodities 5400/5499 Other Operating Expenses 84,569 2,713 10.000 5,000 5.000 1~t~iq~'~\I~$~~;"'rf.;#~,<$)2~,t8~$ >,~;}8,3~0$#J"O~ F L2;l!l,QQ9, $ ,)!38,OQq, CITY OF AVENTURA 2004105 f~?~(}7.f:'frI\~:~;i~'!i;:::n~~:~~dr.i!(.~~:.:W~~~:;;:~~.r0~::~~~,c~:.:~~,.e'f~:l:lf~~{ij!f;.:.:;J OE;lJeC.TlvES ,1~~:~~!!:~:.:~~t~F.r,~.:<r~:1.i~~@Ml~ij;;:;':~.rf~'~~:'?~~:;:~;~;::f:?YJi?:H':~::S: ~;::, t"~ 1. Ensure that the various rules, laws and requirements of state, local and federal governments are understood and followed by the City. 2. Review and preparation of contracts, ordinances and resolutions. 3. Represent the City in litigation matters. 4. Provide legal support services to the City Commission, staff and City Boards. 5. Assist the City Manager with the various government startup requirements. m:;;~:~~:~:lf:,;,~:.:::{~.\i.t.:,:.i:.:;';'~i;?~;,.:.:.;:.;.,.;;;~;:'t.i~)~~.:i;~ir';j;;~:~::.::t]F~;;~:C~:~~~~:.:,S?~~.t)~)NDICA.1.oRS::~~,:~~f~t.:;1!~P\;t,',?:;:~:bJ1.:~~.~~~~:;;r7~T;~:Srf;;~:i~:~B,j~r~S~~~:;.:~t}0::"~~;: ,1. Positive compliance with all rules and regulations. 2. Number of documents prepared. 3. Litigation is avoided or concluded to the City's satisfaction. 4. Number of meetings attended. 5. Quarterly reports. Final Budget 2004105 Page 28 CITY OF AVENTURA LEGAL 2004/05 BUDGETARY ACCOUNT SUMMARY 001-0601-514 3120 3301 CONTRACTUAL SERVICES Prof. Services - Legal Court Costs & Fees .~~~tJtiol...../.............. ...................../......$ $ 235,243 $ 3.976 ....*#~,#~ii 234.718 $ 869 ..~~;$~ 4) 220,000 $ 3.000 2:?3;qbqt 230.000 $ 3.000 .:.....',-,..-,..._'_... ..j~~.q~ 230.000 3.000 $ L~~~;qW OTHER OPERATING EXPENSES 5901 Contingency $ 84.569 $ 2.713 $ 10.000 $ 5.000 $ 5.000 .,-"-.,.;"-:.,.:,:.;-,,,-:-,.,:,-,-:,,.,.:.,.'.. ."..',.,..'..,-.'......,-..,. ..i:fW+T9i;i1) . .... ........)L .....~.j.)l;~~$ L../.~;r9.h )..jM~ $)/~.qq~ $..~;l)q~ I~~i4..$~i))))f~2~;1'~~$i~~.~..h )i:p.q~$i~.qqq $~#~.bq~ LEGAL . 3120 Professional Services Leg.aI - Represents the estimated cost of maintaining the contracted City Attorney arrangement with the firm of Weiss Serota Helfman Pastoriza & Guedes and Leibowitz & Associates, P.A. to perform legal services required by the City Commission and City Manager. Final Budget 2004/05 Page 29 CITY CLERK'S OFFICE CITY OF AVENTURA 2004/05 To record and maintain an accurate record of the official actions of the City Commission and Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required meetings, effect legal advertising, and respond to public records requests. Implement and maintain records management program. Administer publication and supplement of City Code Book. Maintain custody of City Seal and all City records. Schedule Code Enforcement Hearings and provide administrative support to Special Master. Provide clerical support to the City Commission. Assist City Manager's Office with special projects. ;",. .,' ;'. ." ; : ....,'.j . 2001102,,>::/' .2002103'. .:. "2003104., : . 2004105::. .,. .2004105, '" "':'.".':',\,",,':,',,> ' ..,", ,', ".,,' ,':" ',"", ".,:':"" : AcnJAL';!~;:AC'TUAL:;, 'APPROVED' crN MANAGER: 'COMMISSlON ':, ":' "';i.'.":~~""'~."':'::\ ':' ".':,,.':.'....'\:,: ."~:" . .',": '," ,>,'....: ; .:,' ., ',:,"".~,' '..'., ' '.' ,:,,;,.' :':", ":;"::' ;': -:'.". .:, I"~ ": BUDGET:" ': PROPOSAL",,!"' APPROVAL. :,OBJECT ' cODE NO. .,.. :1. .'."'.'."""', CATEGORY RECAP .",-,',"' ,;",'... i':.;.: ~<:,;:: ('~;~ "~"': ,:. ';:1..." 1 000/2999 3000/3999 4000/4999 5000/5399 5400/5499 Personal Services $ 133,438 $ 152,963 $ 151.619 $ 160,798 $ 160,798 Contractual Services Other Charges & Services 99.958 85.587 59,400 94,400 94,400 Commodities 3.163 3.358 4,400 4,400 4,400 . Other Operating Expenses 2,864 2,961 3.300 3.300 3,300 .;-;':.;...-...-,..-,"..,..-....,.,..-,,-'..,.,..' .,.. /L2~2,~8 \:t~t~~q~f~t!#9:$~J##~:::::: <..$, 2,3~.42~ li ~#'~~9 F >2,~@~ $ < i62,,1l9~ $ Pos. No. Position Title 2002/03 2003/04 2004/05 0501 City Clerk 3101 Clerk Typist/Imaging Tech. Total 2 2 2 2 Final Budget 2004105 Page 30 City Clerk's Office Organization Chart City Clerk Clerk Typist/Imaging Technician Final Budge12004/0S Page 31 CITY OF AVENTURA 2004/05 1. To maintain accurate minutes of the proceedings of the City Commission, Advisory Boards and other Committees of the City. 2. To publish and post public notices as required by law. 3. To maintain custody of City records and promulgate procedures for the orderly management, maintenance, retention, imaging and destruction of said records. 4. To provide clerical support to the City Commissioners, including mail, correspondence, travel and conference registration, preparation of proclamations, certificates and welcome letters to new residents. 5. To administer the publication, maintenance and distribution of the Code Book, supplements and indexing of minutes. 6. Conduct municipal elections in accordance with city, county and state law. 7. To establish and coordinate the City's records management program in compliance with state laws. 8. To effect legal advertising to fulfill statutory requirements of local and state law. 9. To prepare and provide for distribution of agenda packages to Commission, staff, citizens and provide for placement of same on the City's website and prepare and distribute recaps of Commission meetings. 10. To schedule Code Enforcement Hearings and provide administrative support to Special Master. 11. To fulfill information and public records requests within 72 hours. . . . . .. . . . :, '. '. :'. . .... ~ . ..".:" " . ':' . ',.: .'. ',' .,','.":. .. . . No. of Sets of Minutes Prepared No. of Public Notices Prepared No. of Legal Advertisements Published No. of Ordinances Drafted No. of Resolutions Drafted No. of Lien Requests Responded To No. of Welcome Letters Prepared No. of Agenda Packages Prepared/Distributed No. of Agenda Recaps Prepared//Distributed No. of Code Enforcement Hearings Scheduled Final Budget 2004105 ~~~I;'''ACT:UA0'~~7<< ACruAt:7~"::I:~l!ROJEC1:~$f E~fiMA.T.E& ~ibi\~001}oi.f{;~\~z~'oo2Jo:i'~!~~;~2003104#:;'it!'::20ii",'oS' 54 59 55 55 43 42 50 50 33 29 40 40 6 6 6 6 28 35 25 25 890 1080 650 800 601 638 600 650 44 32 30 30 11 11 11 11 10 2 10 5 Page 32 CITY OF A VENTURA CITY CLERK'S OFFICE 2004/05 BUDGETARY ACCOUNT SUMMARY 001-0801-519 ,e;!:~:~;f~i~i~jA~1~:~~~~~;~E{~~j~\\~~f;~~~C,;;;:1d~~~~.~:~/~~:\.::~t:~.~,'i:~~~~~~i '. ." ...~t:Y;!;::'~l~,~I::ru~r~i1ii;"ApIj'~,qvE~: C~-ry;.M.ll~AGI:f{:ft:COMMISSlqN; ;~~;~t~~:~;;~;,!,t~~hf~tr~~~;:~:V~~;itm~~~;'~~I~i;r;:~~1I6DdET',;~;'\~Y:P'~OP6S'Al!:?'.;~:;~~Xp'~'R.~~2; PERSONAL SERVICES 1201 Employee Salaries $ 105.640 $ 119,034 $ 114,858 $ 1401 Overtime 498 2101 FICA 8,264 9.336 8,787 2201 Pension 11,577 13,354 15,505 2301 Health, Life & Disability 7,623 10,364 11,665 2401 Worker's Compensation 334 377 804 4001 4041 4701 4730 4740 4915 4911 5101 5120 5290 5410 5420 5450 ..~~~f~~I....".'.'."'."'" .............../i/...\..,..j#~( ...........t~~~~* ..............H~j,~~~ OTHER CHARGES & SERVICES Travel & .Per Diem Car Allowance Printing & Binding Records Retention Ordinance Codification Election Expenses Legal Advertising $ 2,774 $ 2.400 1,168 o 3,357 o 90,259 .'.'..;-:.-.-.:-'. \~:!l$~ .,.:.;,;.:,:,:,,.:.;,;.:.,.:.:-:.:-:,"'.,:..:-;':."::'":';-:.":':.:-'.,'..,.,. S"i>:T"ll!i....,..........'... .................///$. COMMODITIES Office Supplies Computer Operating Supplies Other Operating Supplies 3,073 o 90 .~.1~~ ..,-;"::".:.:-;,:,:.,",::".;,,,:,;,: ;,:."':>:.;';':.;':-'.:,:.:.:.:., ..sWH4l\i'............... "<.<.H.../H$' 3,843 $ 2,400 1,895 1,278 2,976 33,302 39,893 .,..'.-,-....,-,-..-... $H~~,j;W 2,962 347 49 4,500 $ 2.400 3.500 SjDDD 4.000 o 40,000 ....,..-,-_...,'-:.... $~~,.\qp$< 3,000 600 800 121,370 $ 9.285 16,385 13,139 619 ,.,-.....,.'" ...,."........ ..... . -......... '.' ..... '1'60'7'8" ....., .,. :,::::::::);.:.~::~;,:::::: 4,500 $ 2,400 3.500 5,000 4,000 35,000 40,000 H:s",.4Qll $< 3,000 600 800 121.370 9,285 16,385 13,139 619 .......,--...'.,'-','..... ..H......1IlW$1l ....,..-..".. 4.500 2,400 3,500 5.000 4,000 35,000 40,000 .-'-'.-..._'.-..-,'. $4.4W 3,000 600 800 $/ );i,~~~H(~4W i1i"'4\4W$HH...iI,4W OTHER OPERATING EXPENSES Subscriptions & Memberships Conferences & Seminars Training $ 950 $ 1,619 295 823 $ 2,113 25 1,300 $ 2.000 o ),3W '.~~~.f~f*I""""""" ...................../...........~..... .......~,!ll;#h. ./:t,$~1$.......... 1.300 $ 2,000 o 1.300 2,000 o $ .)~,~qq .J>~.~W ,.:;,-,-,,:,:-:,:,:,:-:.;-:-:-:-:.,::,:-:-:::.:-:,;.;,::..-,.:.'..,..:...:..,..-:-:,:::-:.,-:-:.,::,:.:.:-::::-:-:.:-:-:-:.;.:-;.;.;.. ,:':,:::,:':'::::::::';' :-:-:,:-:,:::-,.:-;.,-:,:- ::::;,::,;"-',:"-. 79t~@@I~tl<H></$ H)~~:~~)~#"W $< \~~M1~ $ /)~~~,~W$ <~~,~~~ Final Budget 2004/05 Page 33 CITY CLERK 4001 Travel.& Per .Qiam - Provides for attendance at the International Institute of Municipal Clerks Conferences, Florida Association of City Clerks Conference and Training Institute, Florida and National League of Cities Conferences. 4730 Records Retention - Costs associated with irnaging of records to maintain records management program. 4740 Ordinance Codification - Costs associated with the official codification of City Ordinances. 4911 L.eg.aI Advertising - Costs incurred to satisfy legal requirements of State Statutes, County and City Code. 5410 Subscription .& Memberships - This line item is used to fund mernberships with professional organizations and subscriptions. Florida Association of City Clerks International Institute of Municipal Clerks Miami-Dade County Municipal Clerks Association Newspapers Florida State Statutes Final Budget 2004105 Page 34 PUBLIC SAFETY CITY OF A VENTURA 2004/05 , '""eft"'" ..'~' "nF"'~"'~' "~~J7;6 ';; Ei. ;'+';,E~;' . 'ir:"; ; . > ~; 1..,,-,.;;.0..;,;,.<..;", '.."....; ... -L.'>.; .....:;.."..n..;>.;.';;<__..;" ,,'u; II. To provide a professional, full service, community oriented Police Department. Respond to all calls for service in a timely and professional manner. Ensure that all crimes are thoroughly investigated and those who are arrested are successfully prosecuted. Interact with the community and create partnerships that enhance law enforcement, crime prevention and quality of life issues. 1 000/2999 Personal Services $ 5,714,536 $ 6,484,791 $ 7.442.006 $ 7,968.033 $ 7,968,033 3000/3999 Contractual Services 27,123 37,161 101,500 105,000 105.000 4000/4999 Other Charges & Services 441.677 507,531 507.500 592,500 592,500 5000/5399 Commodities 285,232 320.807 278,244 352,244 352.244 5400/5499 Other Operating Expenses 39.896 51.706 46.000 60.500 60.500 .','.-,'.--.','.',',-.-.-,','.',',-.',',',',-.',',','. ::::~~~3T~~~5.()::: '. r~",lqp~i#i;g\l",*P,;ll"~"..'.' <:$ ~;~PM,", 4.' 7,~~,~~ $ $. ::::*p!~,~1t '$ , ,.9.078,2m . .. .. ... . Pos. No. Position Title 2001/02 2002103 2003/04 2004/05 0901 Police Chief 1 3002 Executive Assistant 1 2501 Deputy Chief of Police 1 1 1 1 2201-2203 Captains 3 3 3 3 2201-2203 Lieutenants 0 0 0 0 2601 Commander 2301-2310 Sergeant 8 8 8 10 2001-2055 Police Officers 56 57 57 56 2901-2902 Crime Scene Tech 2 2 2 2 2801-2807 Police Service Aides 7 7 7 7 2101-2105 Detectives 4 4 4 5 6201 Crime Prev Specialist 3301 Com Pol/Crime Prev Off 0 0 0 0 6301 Records Supervisor 1 6901-6902 Records Clerk 2 2 2 2 6501 Clerk/Data Entry 1 3701 Crime Analyst Final Budget 2004/05 Page 35 3501 Dispatch Supervisor 1 2701-2710 Dispatcher 10 10 10 10 3401.3404 Administrative Asst. 4 4 4 4 6401 Victim Advocate 1 7501 Fleet Manager/Quartermaster 1 1 1 Total 107 lOB lOB 110 Chief of Police f-- Executive Assistant , , > Deputy Chief of Police I I I I Services Uniform Services Special Services mander 1 Captain 1 Captain Investigativ 1 Sergeant Supervisor 6 Patrol Sergeants 1 Sergeant alchers 32 PalrolOtIicers 1 Traffic Corporal 1 Cap Supervisor 1 Mall Sergeant 4 Traffic Officers 1 Serg Clerks 9 MaUOfficers 3 Comm. Patrol Officers 50et nlryClert 1 SCUCorporal 1 MarinePalrol 2 Crime Scene Malys! 2 SCU OffICers 2 School Resource Officers 1VO I Mgrl 7PSA's 1 Crime Prevention Specialist 2 Admin. rmasler 2 Admin. Assistant Officer istralive) City of Aventura Police Department Fiscal Year 2004 - 2005 Admin. 1 Com 1 Dispatch 10 Disp 1 Records 2 Records 1 Data E 1 Crime 1 Flee Quarte 1 Police (Admin Final Budget 2004/05 Page 36 e Services lain eanj ectives Technicians CA Assistant CITY OF AVENTURA 2004/05 1. Implement Phase I of the video monitoring project. Improve traffic management through enforcement, engineering and maintaining a liaison with FOOT and Miami-Dade County. 2. Continue preparations for reaccreditation. Review Procedural Directives, place documentation of compliance to file and keep current all required reports and inspections. Complete self assessment and mock in August 2005. 3. Complete study and begin implementing E911 system. 4. Explore adding other police agencies to the radio system and continue joint programs that were previously put in place like the radio project, SWAT & prisoner transport. 5. Continue participating in Homeland Security planning, training and intelligence. Create CERT teams and disaster training for high rise buildings. 6. Conduct customer service surveys of residents, businesses and victims of crimes. 7. Acquire grant money to expand video pre-file conferencing and implement electronic subpoena system. 8. Hire necessary personnel and staff all positions to maintain service levels and provide greater visibility. 9. Maintain a partnership with the community through Crime Prevention and Community Policing. Work with residents, businesses, organizations and associations to solve problems. 10. Participate in community programs and community involvement activities. Conduct community presentations with an emphasis on safety for children and senior citizens. 11. Provide two full time School Resource Officers for the Charter School and Tauber School. . ~C?~~:::,~""'!~"'"!:.w':r+ ~;~,:::'3(~-.r.r~rn;.~.I(;.~ "",", ;~~r'f">~~.":::,,~r.~"'~,~ '''';'.'_'. ,ACTU,o.L",;." ,,,'l.Ac:nJAJ:...,.~,.P.RpJEC1:EIl>;ih,.,,."- E!lllMATE (/7-',:':':.'" ."' ':'" , ' .". '::~:;1'l;::',;!h\k"..,: ~.;, i :- '~~r'7~4~~',';"!,' "', ' ',,. .1"'.. : :''it;:' ."',:-'.~~:".. I,,! """"Iio.i."'O:: '{ .;;.,;..2001/02. ;"'..,~".;2002f03, !.y.;:.,..2003f04 ,'..," J;".-2004l0!i Man-hours Assigned to traffic flow Issues 7280 8320 8320 8320 Progress Toward National Reaccreditation 70% 100% 40% 90% Personnel Hired 14 15 12 12 Progress Toward Radio System 80% 100% 100% 100% Manhours Assigned to Community Policing 8320 6240 6240 8320 Progress Toward Emergency Management Programs 100% 100% 100% 100% Community Programs 25 10% 12 12 Community Presentations 56 50 50 50 Community Involvement Activities 26 24% 24 24 Manhours Assigned to School Resources N/A 2080% 4160 4160 Calls for Service 21987 23142 24000 24000 Arrests 2586 2463% 2000 2000 Final Budget 2004105 Page 37 Accidents 1749 1614 1800 1800 Traffic Citations 11028 9714 10000 12000 Parking Citations Issued 1444 1452 1200 1200 Part 1 Crimes Reported 2644 2636 2600 2800 Customer Service Surveys 800 800 800 800 Final Budget 2004105 Page 38 CITY OF AVENTURA PUBLIC SAFETY 2004/05 BUDGETARY ACCOUNT SUMMARY 001-2001-521 '!~~~:i;:"~:""'''';'''~:j':;r?(~?:,F~';j::':';r:~',':";'''~:::'~ii~~tf,,:(\~Fi~!:~~;.~:::;':';:;::'~~p::~~:='~')"'::M~~~:=: CODE NO,: , CATEGORY RECAP' ,','C, ,'":;:,,,.. <1,,, "'?'/BUDGET 'PROPOSAL "APPROVAL PERSONAL SERVICES 1201 Employee Salaries $ 3,666.394 $ 4,100.332 $ 4,700.718 $ 5,039.552 $ 5,039.552 1390 Court Time 37.616 33.161 40.000 40,000 40,000 1401 Overtime 280,860 288,486 300.000 300.000 300,000 1410 Holiday Pay 78.344 83,723 79.000 79.000 79.000 1501 Police Incentive Pay 46.226 45,088 50.000 50.000 50.000 2101 FICA 340.321 373.015 363,539 389.359 389,359 2201 Pension 430,210 544.607 630.852 726.721 726,721 2301 Health, Life & Disability 638,281 724,675 866,466 977.118 977.118 2401 Worker's Compensation 196,285 291,704 411.431 366,283 366,283 S...,,;j"taC ", M1~,~~ ) ,:M<l2.006 M~MW "$ $' ~,4119~1 ....,.,.,.,.. F '$::,' M6M3~, 3180 3491 3192 CONTRACTUAL SERVICES Medical Exams Crossing Guards Prof. Services $ 435 $ 5,537 $ 2.500 $ 2,000 97.000 :,101,saO , $ , 3.000 $ 7,000 95.000 195.QOll $' " 3.000 7,000 95.000 " 105,000 .-.,_..,.._,-. , Sub . TDlai ' ...'-0-.-"...'.'...0.'...0...0.'. ..".".,... .. ...-'_..,...,..,.,.....,. " .', """'$/ 26.688 ~1;j~~ 31.624 $, /~~.iM $' OTHER CHARGES & SERVICES 4001 Travel & Per Diem $ 46.857 $ 35,674 $ 20.000 $ 25,000 $ 25,000 4040 Administrative Expenses 8,688 11.290 5,000 5.000 5,000 4042 Recruiting & Hiring Expense 6,858 5,575 7,500 7,500 7.500 4043 CALEA Accreditation 4.905 21,835 15,000 25.000 25,000 4050 Investigative Expense 10.283 11.977 10.000 10.000 10.000 4101 Communication Services 74,181 80,437 80.000 95.000 95,000 4201 Postage 6,599 5,554 6,000 6,000 6,000 4301 Utilities 2,628 2.037 0 0 0 4420 Leased Equipment 83,833 80,220 87.000 87,000 87,000 4440 Copy Machine Costs 8,500 8.500 8,500 4610 R&M- Vehicles 117,028 128,602 110.000 130,000 130,000 4645 R&M- Equipment 37,098 112,234 95,000 130,000 130,000 4650 R&M- Office Equipment 35.661 7,385 56.000 56.000 56.000 4701 Printing & Binding 7.057 4,711 7.500 7,500 7,500 .,..,.".". .. $.,t;;T~t~( '.' . .....j? 4+1;617 $ @@1 V' ~~7.50~ i$ ~92,~00 $ 592,~00 Final Budget 2004/05 Page 39 5101 5115 5120 5220 5240 5245 5266 5270 5290 5410 5420 5450 5901 COMMODITIES Office Supplies Byrne Grant Match Computer Operating Supplies Gas & Oil $ 26.896 $ o 25.505 76.795 41.027 25.200 Uniforms Uniform Allowance Photography Ammunition Operating Supplies 7,447 10.081 72.282 UA~$.M ....._',..'..,-,-,'.-",-.:..,:-:.._'. .,-.--,....,,',.,',. $1.ib;jijtki...U......... ..........<..................$ 23.855 $ 27.252 8.764 128.676 33,411 39,325 6,582 7.597 45.345 $/~~~:AAi" $. 15.000 $ 10.744 10,000 90.000 40,000 35,000 7.500 10.000 60,000 ....-:-....'..,>:'-.:.... /m;~ 20,000 $ 10.744 12,000 145,000 40.000 35.000 7.500 12.000 70,000 ....:':':-:.-".:-',.,.. $"A$~~# k 20,000 10,744 12.000 145.000 40,000 35,000 7.500 12.000 70.000 :=,,,-'----',.::='-':-' //"~2~# OTHER OPERATING EXPENSES Subscriptions & Memberships $ 3.863 $ 4,068 $ 3,500 $ 3.500 $ 3.500 Conferences & Seminars 7,226 8.461 10,500 15,000 15,000 Training 25.787 36.497 30,000 40.000 40,000 Contingency 3.020 :::,::,;:::;::,:,:,;:,:::",:::,::,:;,:;:;::::- ,-,.:-,.:,'.'...:-:-,..',.,.". . -""..,. $Ob;or~M>.............. .................)...$..~,~~. ..$.... ....$M~#~.... 2,000 2.000 ~~;*qqS>>~q.~99.. $> 2,000 ))~q,~9q 2,680 T~Iffl~@~~f~>$$.~q*AAi$!...p~.~~~~,~~;#9)~,9#~!tsH~,A+~~!! Final Budget 2004/05 Page 40 PUBUC SAFETY ~~~lQli1g~~~fE'Al1~~~ 1390 Court Time - This line item is used to fund overtime and standby court time. 1401 Overtime - This request reflects anticipated expenditures based on activity and manpower requirements over and above normal hours in a work week. The expenditures from this account fund anticipated and unanticipated events such as major criminal investigations, natural and manmade disasters, holiday details, homeland security and various dignitary details. 1410 Holidav Pav - This request reflects estimated costs with funding holiday pay for shift employees. 1501 Police Incentive Pay - This is mandated by the State for rewarding sworn personnel who have obtained additional education. 3180 Medical Exams - All police officers are required to have a physical exam prior to employment. 3192 Professional Services - Costs associated with outsourcing the administration of off duty details for the department and document imaging. 4043 CALEA Accreditation - Costs associated with the Department becoming nationally accredited with the Commission Accreditation of Law Enforcement Agencies. 4042 Recruitinq & Hirinq Exoenses - Funds have been allocated to assist the Department with recruitment of personnel and pay for psychological screening. 4050 Investiqative Expenses - Costs associated with the Detective Bureau to complete complex criminal investigations, 4101 Communication Services - Costs for pagers, mobile phones, cellular lines for data transmission, automated vehicle locator, computer system communications and other communication devices, 4420 Leased Equipment - Covers costs for leased equipment, vehicles and motorcycles. 4610 R&M Vehicles - Covers costs associated with the repair and maintenance of department vehicles. Costs include preventative maintenance, damage repair and replacement of worn and/or broken parts not covered under warranty. 4645 R&M Equipment - Funds allocated to this account will be used for repair and maintenance of Police Department radios, Reverse R911 system, computers, DDSI, dictaphone and other equipment. Final Budget 2OO4J05 "-41 4650 R&M Office Eauipment - This account covers the cost of the HTE/SCA software maintenance and upgrades. It also covers the maintenance on the IBM printer. 4701 Printina - This account covers the cost of printing of materials for the police department used in official police or city business, Items in this account include business cards, domestic violence pamphlets and letterhead. 5245 Uniforms - This account is used for the initial issuance of all uniforms and accessories worn by both police and civilian personnel of the Police Department. 5245 Uniform Allowance - Each employee required to wear a uniform receives $300.00 for uniform maintenance and cleaning. This account is paid out 50% in October and 50% in April each fiscal year. 5266 Photoaraphv - Funds from this account are used to purchase film or related supplies and film developing for crime scene or other department related photos. 5270 Ammunition - Funds from this account pay for duty and training ammo for police officer use, 5290 Operatina Supplies - Funds from this account are used for the purchase of supplies and items needed for the daily operation of the police department. 5410 Subscriptions & Memberships - Costs associated with this line item are subscriptions to professional journals, training materials used to update employees on changing laws and procedures within their activity, and membership in professional and regional law enforcement organizations. International Association of Chiefs Florida Police Chiefs Association Dade Chiefs of Police Association FBI National Academy Associates 5420 Conferences & Seminars - Funding for this purpose is essential to keep informed of changing laws and updates in the field of law enforcement. 5450 Trainina - Costs associated with this account are related to maintain state standards Final Budget 2004105 "- 42 COMMUNITY DEVELOPMENT CITY OF AVENTURA ."'" '."'; . .... . .' ,"" '. ',"" ., ,.. .', '". ... ..' .. "", ""~".1': ." . .. ".' . ..... COMMUNITY D~e:OPM~NT'::<" . '.'.' 'P" .:., ,," to' .,""".~.':. .'... _'....,~....,....'.,. ,~,.'" _,' .. ,...~ ,.,. ". ... " . .. ." .,0.", ".... ,. ' ..".. .~,.__.. ..' -,<.'" ""''''~. 2004/05 . .',....'... .,,'." ,.~,; :: ..} '" ~ .,.,.<;..,:" .,....,.,: ....."..".:, . ., ','. ,...~;;......-.;.:~ :,~'~~~':;"..~':l~~::,r',':~,.7,.::.,:~ :~~~-;'r:~:.\:~~:~.,.:":~;.,'".: :..~:~::r D-E'PARTMEtffDE5cRiPfioN-~.:~~7~~:':::~:'~!:":~;""::~:.~':.7~>:lr.:"::~:! '~"?l:;:',~'~::?!~:~r,~~;~ 'This Department is responsible for the City's planning, development review, zoning, building permitting and inspections, code and ordinance enforcement, economic development functions and the issuance of occupational licenses, The Department strives to provide efficient and professional "one stop" customer service at a centralized location, ?";..~,:. ,~. ~~.'~,..,t.~;~ '!:,:,.::.:.;:~:~~::-:,,:.~:~:~~~;t~'t..:.\: :~.':' :.;::::::.,:;;".':'?::.~::,' :'''''''2oo1iOz:''',~':;~/72oo2/o;~;:~~''::~2003ID4~'''~''':'- ::.2ooZ05....:~~~~~~:~,'~'~2004ros. :6SJECT .." '.;.;:',,' <:;.....'Ac~(jAL'<.;';:'AtfuAi::.:APPROVEDcr;.yM~NAGER"" dOMMIS5l~N CODE NO; . ',;' tATEGORY RECAP .. ,<. . ., . ,:::',1\: .', .<:;,:':;'<::::~i:J[)GET'. PROPOSAl:'. ;" APPROVIIL 1 000/2999 3000/3999 4000/4999 5000/5399 5400/5499 Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses ---"."".".. ...................._-. .............'.,-... T~\,o19i>O!"Ili1gE"1<~~~~ .,. $ 517.871 $ 1,906,019 41.962 8.020 8,747 $./~.!4!l~;~~~$ 502,641 $ 1,124,317 41,317 9,838 4,669 1.682,182 639,651 $ 740.000 90,000 19,500 619,064 $ 760,000 76,500 19,000 12,900 ),!4!lM64 619,064 760,000 76,500 19,000 12,900 13,400 $. . .1,50:1;551 . $ :':$ ::\1;~?;~:: . " , _ _. _" _.1._,' '" ..-' 0'_ '.,' _ _ _ _ ,_, -11 _ " - 1 _ 'j. _ .'..____ "'0"''"' "_'. _ _ _ _ _ _ __ _ . Pos. No. Position Title 2001/02 2002/03 2003/04 2004/05 4001 Community Development Dir. 0 0 4001 Planning Director 0 0 4101-4102 Code Compliance Officer 2 2 2 2 4301 Planner II 1 1 1 4302-4303 Assistant Planner 1 3003 Secretary 0 0 3003 Executive Assistant 1 1 0 0 4201 Building Director/Official(P/T) 3202-3203 Customer Service Rep I 3 3 3 2 3601-3602 Customer Service Rep II 2 2 2 Total 12 12 11 11 Final Budget 2004/05 Page 43 Inspections & Permitting Final Budget 2004/05 Community Development Department Organization Chart Building Division Building Director/Official Contractual Building Inspection Services (2) Customer Service Repll (1) Customer Service Reps I Page 44 Planning Code Enforcement Occupational Licenses Planning Division Planning Director Secretary Planner II Assistant Planner (2) Code Compliance Officers Customer Service Rep II CITY OF AVENTURA 2004/05 ~ ii:jI!rJ'....,,"'s 'ii: .':...... 'ii':'.,...,.".... 1. Provide customer focus technical assistance to the community. 2,' Maintain a privatized Building Division, 3, Explore the feasibility of incorporating citizen involvement into Code Compliance. 4, Provide efficient issuance and maximize collection of Occupational Licenses. 5. Provide an up-to-date listing of existing businesses in the City, 6. Provide staff support for land development and variance applications and requests. 7. Increase customer service by providing land development application forms on the City's website. 8, Provide technical procedure manuals for all divisions of the department. 9. Provide building inspections within 24 hours of the request. 10, Complete non-complex building plan review within 10 day. 11, Prepare and review the 5 year Evaluation and Appraisal Report for the Comprehensive Plan. No. of Occupational Licenses Issued No. of Code Notice of Violations Issued No. of Special Master Hearings No. of Building Permits Issued No. of Building Inspections Performed No. of Land Development Petitions Processed No. of Variance Requests Processed No. of Site Plans Reviewed % of Inspections Performed 24 Hrs. of Request % of all Plan Review Conducted Within 10 Days Final Budget 2004/05 Page 45 ~;~,' .t:~'.;AC' . TUA(' ErJ'fr~,!tAC.";I~~L~:.'li"~{lpeR'OJ~""E' CTE' D."-',~:;"N.?':l' ES".~'lI'. ~MA.'''"'''''TE''~. ~:,.</,::~".:"~, ,,' '\.':',~,,~"rl'" , ,'.I,~ !';~.\~" ",' ',,":','::;.,' ~?;:~:(':"'::.2::' 00' ., '1':i~2"';.~~::t':~~>~2-';'O'O"2/0"'~"'~3?~r.:t~~ i~:2': .0,t'0'3"/04". '.\"'~,~.~~~:::.1L;t:'2'0' '04/'. :, "'0":'5' ~ !!' ~:'t,,:,,~.,~, JU' , ',..".",,:; ~,~'. ,;.\ ,j!,' ,.,' ",~ ::;. '.. 2738 2523 2600 2650 317 283 310 350 7 2 10 10 3397 2675 3100 3000 17365 12771 10000 10000 47 28 30 25 9 10 15 10 17 10 5 5 98 99 98 98 90 92 94 96 COMMUNITY DEVELOPMENT 2004105 BUDGETARY ACCOUNT SUMMARY 001-4001-524 1201 1401 PERSONAL SERVICES Employee Salaries Overtime , :r,.~:~f~ft!ii~t~m~~~~~t3~.~;~~;~~~~~?~s~i~ C'Tl'JAL"""i':W!,PROVEr;l','CJ;Y IiIANA,G~':',;c',COMMISSlON: ~;~!t,~1~;:~'~~~tS:\;~fi:~~G~i;:::l:::"::"~Rap~.~?;~;?;~}:;~";:AP~~~:Qv'~~,: $ 366,507 $ 341,381 $ 429,129 $ 429,500 $ 429.500 10,141 1,411 3,000 3,000 3.000 28,348 25,691 32,187 32.857 32,857 42,664 43,840 56,801 51,506 51,506 60,858 75,394 102.155 88,525 88,525 9,352 14,924 16,379 13,676 13,676 .-.-,--;,-..;-:.',.'-:. $ /~i~,~~~ ,."i...A1!l.~~ "/W;~l /$ //:$O~l$4H '$:': ~~~.1;~1 J ........... ........-.....'..,..'.'... ...... . ... 2101 FICA 2201 Pension 2301 Health, Life & Disability 2401 Worker's Compensation 3101 3190 4001 4041 4101 4420 4610 4645 4701 4730 5101 5120 5220 5240 5290 .'..'..,.,..',...........,......'....'..,'.;..........-..........'.,' .$I/i>;')'i;t~{::':::,:.... """""'::::::::::::://$ CONTRACTUAL SERVICES Building Inspections Services $ Prof. Services ..,.,..-,.,'.-...'.-,...... ...'-',..'.....'...-.-.-....,....-,..'. - .'.....:-'-..'-'..-'-...-'.. .,.....,..'.:.....:.-.-,-.:.-........_'-'..,:.. \~~:trRt~~)::: ::~::)H::n/:>:n:))yj:~:: OTHER CHARGES & SERVICES Travel & Per Diem Car Allowance Communication Services Lease Equipment R&M- Vehicles R&M- Equipment Printing Records Retention :-:::-:-::":.":-:-:,;,,,,.:.,.,.-:,;,::,,:,;,:,:,:,:,,:,::,::":,;",,:,,. .$~Yti;tWH,'.. '.. , ,.,..,.....'...',i,........< $ 1,861,142 $ 44,876 .,.,'...---.-,' LMilM~~ J 1.057,368 $ 66,949 ...'.-'....-'. .L.ji1~qm..r $ 3,753 $ 2,163 $ 1,750 3,000 4,463 3.289 0 0 3.026 4,405 0 0 14,212 14,758 .-.--,-..,.. j~i:~f$ 12,323 16,137 .".."..",. ..,....,-,-.'....'.'. .AMW .............-...'....... COMMODITIES Office Supplies $ 4,967 $ 4,981 $ Computer Operating Supplies 343 558 Gas & Oil 1.748 507 Uniforms 903 588 ~,~~,~: ~,~~r:~t:i:~~,:~,~P,:~I~~.s ~'J1H1~iW< . .'.'.':".,.'.,-. <H1iH Final Budget 2004/05 58 <a:q~!l ....-... -.,. 3.204 .."..,... $ Hj~,~* $ Page 46 715,000 $ 25,000 ..."."... Hr4~,~Wk $ 7,000 $ 3,000 4,500 1,500 3,000 1,000 15,000 55,000 }~~.ll~~$ 6,000 $ 5,500 3,000 1,500 3,500 H1~,~~~$> 715,000 $ 45,000 }!~~,~ppL 6,000 $ 3,000 4,500 o 2,000 1,000 15,000 45,000 /!~,$p~ 715,000 45,000 $H.j~~;~W 6,000 3,000 4,500 o 2,000 1,000 15,000 45.000 .....,-,..'.-.-....,..'. .-.",."."",.. $}r~,~~ 6,000 $ 5,500 3,000 1,000 3,500 i~,(Jq(~./ 6,000 5,500 3,000 1.000 3,500 j~;qQO . ...-,...,-,.... 5410 5420 54S0 5901 OTHER OPERATING EXPENSES Subscriptions & Memberships Conferences & Seminars Training Contingency . .,., .,. . Sub ;'010' ." $ 2.568 $ 4,843 154 1,845 $ 4,000 $ 3,500 $ 3,500 2,003 3,400 3,400 3,400 614 4,000 4,000 4,000 207 2,000 2,000 2.000 . 4;669 :$ 13,40~ r <12,90~ $ 12,900 ;_;_;_,_:_:_;_:<_:_,';_:_:_c.;_;_:_,..,_" "._",.,' . . -;_;___'..'__'. ."..",. ;To"'l Communily.Oo""lopme.>t: :. $ .. 2,4112,1>18 $" 1,682,782 '$ : 1,502,551 . $ ...1,487,464 $ 1,487,464 Final Budget 2004/05 1,182 . . ..' . $' . 8,747. $" : Page 47 COMMUNITY DEVELOPMENT 3101 Building Inspection Services - Estimated costs associated with private firm to perform building inspection services. 3190 Professional Services - Costs associated with obtaining professional planning consulting services for 5 year EAR for the Comprehensive Plan. 4730 Records Retention - Estimated costs for imaging building permit records. 5240 Uniforms - This includes uniform rental and work shoes for the Chief Building Official and Code Compliance Officers. 5410 Subscriptions .& Memberships - This line item is used to fund memberships with professional organizations and subscriptions. American Planning Association Florida Planning Association Florida Association of Code Enforcement Building Officials Association Miscellaneous subscriptions 5420 Conferences .& Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in the field of planning, economic development and code enforcement. Final Budget 2004105 Page 48 ~ J' e4'~ {1.& &1/-$' COMMUNITY SERVICES CITY OF AVENTURA 2004/05 This department is responsible for the maintenance of roads, public areas and facilities, beautification projects, recreation and community cultural activities, special events programming, implementation of mass transit programs and park development. The department is organized to provide public works maintenance, transportation and recreation services on a quality basis. ~":.:"".:::~.~.""::"::.:;:';,;;.l;,"~ . ^' .,....i.':"," .', OBJECT.:,:",,,,,;,..'.,,'. '.:,",,,,": '..., ,.. ,.,', . ,... .'.,.. , :CODE NO. CATEGORY RECAP '_": ,-. ,'~" "Ill r .0', '"f. ."...~~~. ~~. .\'1""'" .:i',:" ",y':. " .' ".' ,;'.. 20011OZ,' ." ':',20o,2~3::},,( 2003104,;-:'; ,'; 2004i!lS:,," ;', '2004105 'f,>/;:';;"':';,,, ,;,;"ACTUAL .' 'AC!U~';:, APPROVED ,~I~~AN~~ER..'COMMISSION ",,'" .' c" .' ".'..'.'.,:';'. BUDGET":." PROPOSAL';""':';' APPROVAL 1 000/2999 Personal Services $ 572,304 $ 623,708 $ 662.786 $ 736,604 $ 736,604 3000/3999 Contractual Services 2,189,380 2,355.278 2,447,000 2,618,850 2,618,850 4000/4999 Other Charges & Services 816,805 925,054 938,530 976,000 976.000 5000/5399 Commodities 18,546 19,865 27,000 26,500 26.500 5400/5499 Other Operating Expenses 3,198 9,479 8,500 8,500 8,500 "'.".."-.-"'-"..,' "-'--',-'-,','--,"',',--,' -;.,,,-;.:-:,-. .. ... ... .. $,600,23oj :: :4;3li6~4i54: :: Tot~l[ope~a~lhs.:~~~~#:)::: "'::<:$',': :$ 3.!l$3.$~4- :$' :4,DJl3,St6 F :$ <4.366,454 ."..".,. ....,,-..,.,. Pos. No. Position Title 2001/02 2002/03 2003/04 2004/05 5001 . Director of Community Services 3004 Executive Assistant 5101 Public Works Operations Manager 1 5201 Parks and Recreation Services Supt. 1 1 5401 Maintenance Worker 1 1 5403 Maintenance Worker PfT 0 0 0 5301 Engineer Tech/CAD Operator 5601 Park Supervisor 1 5701.5706 Park Attendant (PfT) 6 6 6 6 5801 Park Attendant (FIT) 1 1 1 7301 Maintenance Technician 1 0 0 0 7701 Facilities Manager 0 1 7201 Security Guardllnfo Officer 1 1 1 Total 17 16 16 16 Final Budget 2004105 Page 49 Public Works Permitting Fleet Managel'f'lent Buildings & Facilities Public Works Operations Manager Eng. Tech/CAOO Operator Total: Community Services Department Organization Chart GIS/Mapping BeauUftcatlon and Landscaping Stormwater Drainage Maintenance Contractual Consulting Engineer Landscape Contractor Contractual Street Maintenance Contractual Fleet Maintenance Contractual Electrical Maintenance 10 Full~tJme Employees 6 Part-time Employees Final Budget 2004/05 Maintenance Worker I Security/Info Omcer Director of Community Services Executive Assistant Parks and Recreation Cultural Arts Programs Special E....nts Summer Rec~atlon Founders Park Volunteer Corps Public Transportation Athletics Community Recreation Center Contractual Landscape Architect Parks & Recreation Services Sup't. Contractual Arts Cons ultant Facilities Manager Co..........nltyl R_.-IonC__.. Con'..-". s.rvto_ Contractual Special Events & Rec. Pro ran. ParkSupervtsor Park Attendant Frr Contractual P.", Maintenance Park Attendant prr(6) Contractual Recreational Mana ement Contractual Tennis Pro Page 50 CITY OF A VENTURA 2004/05 1. Provide accurate and quick responses to resident complaints and concerns, 2. Work with Community Services Advisory Board to provide quality programs and services. 3. Implement approved operating and CIP Budget. 4, Continue Tree City USA Status. 5. Conform to NPDES stormwater standards, 6. Expand ridership on City-wide shuttle bus service and implement service enhancements. 7. Coordinate efforts with Police Department relating to traffic video monitoring project. 8. Expand Community Recreation Center membership base by 20%. 9, UPdate GIS mapping capablities, 10. Continue 100% NYSCA certification of all youth sports coaches. 11. Develop landscape management plan, 12. Develop street furniture management plan. 13, Expan special events programming, 14. Expand senior recreation program attendance by 20%. Resident complaints & concems cleared. Advisory Board Meetings attended. CIP projects completed, Tree City re-certification, Stormwater basins/systems cleaned for compliance Shuttle bus ridership Number of Comm, Center memberships, Number of coaches certified, Number of rotating art exhibits held, Number of special events held, Special event attendance Number of senior participants Final Budget 2004/05 Page 51 ~~~. __""JL_"",~I'", " ~''''T~ ~~ '" or.... ~~ ..". ., ',"" 'ACTUAt -,"'" """ACTUAl:::iI' :PROJEctED' 'i""""ESllMATE 9i.t.:<;~t::.,~,.. ,',:.;. ,; ';4~D.;i~):.~~;,.; l'.;~;: "~';'f:d}.Ji1i'~""'~.' ~ i; ;,.,' ;'~T~?ill :;. 'I ',i..; ." '. !', :,; ~'~h;2001/02,;,;'ti,:S:20D2J03~!,,~tio03/04;('I/I:'~'(;'20041115 20 35 40 45 12 12 12 12 4 4 6 5 1 1 1 1 28 31 38 30 80,000 82,600 95,000 105000 n/a 1056 1,000 1200 n/a n/a 50 70 n/a 4 4 4 10 10 14 15 14,300 16100 33,500 36000 n/a 900 2,400 2900 CITY OF AVENTURA COMMUNITY SERVICES 2004/05 BUDGETARY ACCOUNT SUMMARY 001-5001-539 :OBJECT,:r~.(:::};': 'i't,;:~~~\~~."0?'\i~/.;;:B~\\,1'i~:j:i.:,/ .~,!;}.,.::t,Y' ~:;H~:.i ~~~~,~~.r. . '.'ACTUAL;~~:)'~1t~~~Pt.CTUAt:'~~~PPROVED::.CITY \MANAGEit.~?;v:..:'COMMisSIOr-t ;~.'. .",..! '.; (., ':~::',2- :~~ ,.:::.;! ':.':::lw~, ",!i,I~:""" 1."~~\.~", '''h;,~,; '. ~', ~,ff.{f7~:; ~~r'\..'j~l::;i.i. ',;':;1i>:1~.~';', ,..:n ':::;:+ ,~'j\:~~r~~.idfif::":f:; ~'~,,;~."'!r':i.(1f'!~~<:' .~\~i."i:-, ~l"1,",,'-:":':;;: l,~t.~~t.!'~;;.~-r~l':' "lh';,.. ,;, ;1~~~~:;:~~~~:." . ;:<.~ ''",' . . ".' '";.~ ~DE:.NO;,:.;."CATEGORY., RECAP~,:~,;? '~>:{"-,: .:. ~:' '.':;';:l{(i(;'V,'~',:.>':',.~~,~tfi:~<':~~~:i~~_~!Ji'.,~~~,i~,!.~~:'::t;~,BUDGET~I';~~~.PROPO$At.:::i:'-<3~.'~IAPPROVA~ 1201 1401 2101 2201 2301 2401 PERSONAL SERVICES Employee Salaries $ 434,682 $ Overtime 4,199 FICA 32,744 Pension 44,165 Health, Life & Disability 44,664 514,310 $ 4,500 39,345 62.044 88,586 27,819 Worker's Compensation $~;'J'~~i...>....... 11,850 451,443 $ 7,188 33,975 51,185 66,074 13,843 i~#f9~~ .'-"--.-."'.".'."'-.,.'. ~~,!W $> >r~~,~4 H$ 465,614 $ 4,500 35,619 52,298 77 ,330 27.425 514,310 4.500 39,345 62,044 88,586 27,819 LH~~.~ <'::::::':::::::::::::::::::::::::-:,:,:.: .:.-,-.'.',.,,:..'. ... . .. . .. >$ HC$t*:3ii,.!$. CONTRACTUAL SERVICES 3110 Prof, Services - Engineering $ 3111 WASABilling 3112 Prof. Services - Community Center 3113 Prof. Services - Comm. Cen, Instructors 3150 Prof. Services -Landscape Arch. 3155 Cultural Center Feasibility Study 3450 LandsfTree Maint, Svcs-5treets 3451 Beautification/Signage 3452 Landsc!Tree Maint Svc-parks 3455 Transportation Services 3460 Street Maintenance/Drainage ..$~i'J'~~iHi.. >.i.CHC.i..i...$ 150,987 $ 173,893 $ 85,000 $ 65,000 $ 65,000 13,950 0 10,000 0 0 0 195,000 200,850 200,850 169,111 24,000 60,000 60,000 6,444 40,599 15,000 20.000 20,000 0 0 0 0 0 1.413,880 1,559,576 1,550,000 1,665,000 1,665,000 63,718 63.086 55,000 60,000 60,000 130.000 0 130,000 165,000 165,000 304,052 300,296 283,000 283,000 283,000 106,350 48,717 100,000 100,000 100,000 ..'...'.'".,.,. #.AA~@ . ,. , . '-':',. , ., - . .'-:._'.':->-'.:. ~,~1~,~W '..'---.'.,.. ..,. .. . CM~~;~ll!lL J $ .....y..$. C~;~8'~~H .$.. i.i~;~'~Pi...i OTHER CHARGES & SERVICES 4001 Travel & Per Diem $ 1,345 $ 2,166 $ 2,750 $ 2,750 $ 2,750 4101 Communication Services 9,436 12,150 9,000 12,000 12.000 4301 Utilities-Electric 14.175 1,185 9,000 9,000 9,000 4311 Utilities.Street Lighting 107,394 159,457 160,000 170,000 170,000 4320 Utilities-Water 264,895 327,528 355,000 380,000 380,000 4420 Lease 5,664 7,295 5,280 5,750 5,750 4610 R&M. Vehicles 6,633 5.229 5,000 5.000 5,000 4620 R&M~ Buildings 4,078 32,086 48,000 48,000 48,000 4645 R&Me Equipment 61 409 1,000 1,000 1,000 4672 R&M-Parks 34,111 37,683 32,500 32,500 32,500 4691 R&M- Streets 86,034 107,375 65,000 80,000 80,000 Final Budget 2004/05 Page 52 4701 Printing & Binding 11,579 22,876 109,541 60.207 75,393 63,700 86,467 85,708 0 0 4850 Special Events 4851 Cultural/Recreation Programs 4852 Founders Day Activities 4854 Summer Recreation .".,-,-,--.-...'...'. . .. ... . Sub -Total.... ........,..,.,. ...--..,..,.... . ... .. :..(::)):$)\ ::81~;~p?_ :::$,:: \~~~;p~(. :$:: 36,000 20,000 20,000 55,000 60,000 60,000 75,000 80,000 80,000 65,000 70,000 70,000 15.000 0 0 .~M30 .$/ W~'IlllO ..$ 976;OQQ COMMODITIES 5101 Office Supplies $ 3.278 $ 5,336 $ 4,000 $ 4,500 $ 4.500 5120 Computer Operating Supplies 2,480 5,612 7,000 6,000 6,000 5220 Gas & Oil 9.612 540 6.000 6,000 6,000 5240 Uniforms 2,716 7,330 8,000 8,000 8,000 5290 Other Operating Supplies 461 1,047 2,000 2,000 2.000 .".,.,--. .. -0-.-..'--'...-'.'... , S..b!fdt;i( . /$ )e,5# '$>, .19.~5 ',:F > 27.llO0 F > ~6,500 $ 26,500 ..."..,.. 5410 5420 5450 5901 OTHER OPERA llNG EXPENSES Subscriptions & Memberships Conferences & Seminars 1,142 $ 3,685 3,468 1,184 $ 595 $ 519 1.946 138 Training Contingency ."...",-.,.,.. .-.,--.-.--.--.-.-.-.- . Sub'Total. . ., ..,.. .. ",..,..,."".,. . ..'... . ,$ ....3,1!}8$. .9,479 $.. 2.000 $ 2,000 $ 2,000 2,750 2,750 2,750 2,250 2.250 2,250 1,500 1.500 1 ,500 >~,~O i$> .. >~.500< $> /9,500 -_.:-:-,-,-:-:.,::',':::':':':::-:':';::':::::':::':::::','>.. .-.--,-.-.-,-.'. ...,..,... .,..."..,." . . TOlal.com",unity'Se",iee$ . . . $. : 3;6011,234..$ 3.933.384.$. 4.083.816.' $ .4,3liM54.$ .4,3li6,454. Final Budget 2004105 Page 53 COMMUNITY SERVICES 3110 Professional Services Enaineerina - Provides funding for professional engineering consulting services to assist the Department in the areas of road maintenance and design, traffic assessment, roadway acceptance, drainage, utilities, public works permits, development review requirements, and other special projects. 3111 WASA Billina - Costs associated with contracting with the County to collect stormwater utility fees. 3112 Professional Services Communitv Recreation Center - Costs associated with operating the Community Recreation Center on an outsourced basis. 3150 Professional Services Landscape Architect - Provides funding for professional landscape architect consulting services to assist the Department with landscaping projects; inspections; coordination with landscape contractor; and other projects as assigned. 3450 Landscape Services - Provides for costs associated with contracting tree, landscape, irrigation and flower maintenance services for all public right-of-ways, and medians. 3451 BeautificationlSianaae - Establishes funding for signage and beautification projects to enhance the aesthetics of the City and foster community pride. Includes replacement flags, signage and banners and associated banner arms and hardware and costs associated with the FEC Lease, 3452 LandscaoefTree Maintenance Services :: Parks - Provides funding for contracting maintenance services for Aventura Founders Park and Veterans Park. Services include: grounds maintenance; tree maintenance; athletic field maintenance. 3455 Transportation Services - Funding level includes providing four mini-bus public transit routes six days per week 8: 30 AM - 6 PM (with Saturday service till 9 PM)on a contractual basis, including the printing costs for new timetables. Transit system links the residential areas to community. retail, and medical establishments, as well as Miami-Dade and Broward routes. 3460 Street Maintenance/Drainaae - Provides for estimated costs associated with contracting for street, sidewalk, and drainage maintenance services including street sweeping, asphalt repair and striping, decorative street light maintenance, canine waste dispensers, sidewalk repairs, and unanticipated expenses. 4311 Utilities Street Uahtina - Provides funding for services associated with street lighting in various areas of the City. 4320 Utilities Water - Provides funding for purchasing water for irrigating the medians, swales and right of ways in the City. Final Budget 2004105 Page 54 4620 R&M BuildinQs - Provides for funding the necessary building maintenance services to the Community Recreation Center and the two small buildings at Founders Park: air conditioning maintenance contract; pest control; fire alarm system monitoring and maintenance; roof inspections; plumbing and electrical repairs; janitorial services for the CRC; security system monitoring and maintenance; and holiday lighting, 4672 R&M Parks - Provides funding for repair and maintenance of park amenities and equipment, as well as contractual janitorial services for restrooms and office. 4691 R & M Streets- Provides funding for services utilized in the maintenance of streets, sidewalks and drainage, 4850 Special Events - This figure represents funding for events related to community wide, annual events to enhance civic pride and improve the quality of life for the residents: Arts and Craft Festival, Founders Day, July 4th; Veterans Day; Arbor Day; Halloween, Winter Wonderland; Movie Nights; Valentines Day; and two special events targeted to seniors. 4851 Cultural & Recreation ProQrams - Provide for costs associated with establishing a wide variety of cultural and recreation programming such as trips and tours to local venues, recreation programs, youth athletics, and a rotating art exhibit October through May. 4852 Founders Dav Activities - Provides for funding direct mail, activities, games and entertainment for Founders Day and concert. 5410 Subscriptions & Memberships - Provides for funding memberships in the American Public Works Association and the Florida and National Recreation and Parks Association for staff. 5420 Conferences & Seminars - Provides for funding for attending the following conferences: American Public Works Association, Florida Recreation and Parks Association, National Recreation and Parks Association, NYSCA ,customer service training, and local seminars. Final Budgel2OO4lO5 Page 55 ~ I eci'~ ~ &~p NON DEPARTMENTAL CITY OF A VENTURA 2004/05 BUDGETARY ACCOUNT SUMMARY 001-9001-581 '~~::::F',"..'.,.~..,~.;.:~:.:~.~7Tf:'\~'),~~:~C~r'S.)~~~~~~'jl':~\A2:~~t;\":~~=:=[:M~::~~;~~~:~::t COI)ENO;.r.CATEGORY RECAP' ..... ",:. ..',"~.,','.";;';!"'f;" .;" '(.iBl.lllGET';'PROPOSAUi:O:PPROVAL: TRANSFERS 9118 Transfer to Charter School Fund $ 9123 Transfer to 1999 Debt Service Fund 1.361.695 9124 Transfer to 2000 Debt Service Fund 487.900 9125 Transfer to 2002 Debt Service Fund 9129 Transfer to 2002 OS Ch Sch Cons ........-.....-.-.-.. ...... ..... ::s~b>rcitii( . '.. : $.' '1,84$.595 . $ 89,494 $ $ $ 999.570 1,366,768 1.358,000 1,358.000 31.698 485.611 487.000 487,000 4,000 396.507 401,000 401.000 4,000 -C.-'.'-.-.-'-.-.-'.,'. L\1~.r~ $ 2:248.8~!\ i$ 2.246:000 $ 2.2~MOO . Total Non.D.,partme';taHta';stets. . $ : .1.849.595.' $. .1.128.762 $ '2,24il~8&$ 2.246.000 $ 2,246.000 NON DEPARTMENTAL 9123 Transfer ill Debt Service Eullil - Represents debt service amounts required to fund the Florida Municipal Loan Council Loan for the Government Center, 9124 Transfer ill 2QQQ Loan.lliilit Service Eullil - Transfer to 2000 Loan Debt Service Fund for required interest and principal on that Loan, 9125 Transfer ill .2.QQ2 Loan Debt Service Eullil - Transfer to 2002 Loan Debt Service Fund for required interest and principal on that Loan. Final Budget 2004/05 Page 56 CITY OF AVENTURA 2004/05 BUDGETARY ACCOUNT SUMMARY 001-9001-590 :~~~81'ij:i::~.~:~:~W~;::~':1}~]f~j'!::f~i'1i~~;~, cODe'No,!."CATEGORYRECAP',;; ~' .~.., -, ,,,,. .. " "~~"E!oH "~""'H'F,~~;1I"~~,.*ql~I!1\tl.~~~"?'!t':!"ITc,;~!I;I~~"';~"'"'ft!"1' "i'~:..,0'-,r..; ~";'20QlI02~'~,1 ;~n!U" W' ':2002lO3!'~'~ Ii,: 'ill" ~OO . (r''(''\':~tt.~:~,: '2004lQ5~::-!1'if.i'S' ~::;',,' ',2404fQ5.' :i:;i::i~~~~Dr~~1Zj.~~~rt.~~~~~;~~~!~~~~Z~~~~~~~~SF:~~I~~'i~' ..0.,11, !'..I,~ '.""""""" 1..,:" ,{,;:".,\,.'r..",..m;,..<;illl",~." '." ~., "'." ~"'I'.''''''. '. ~,"'B"DGE?"I,"""'" PROPOSA""" ""'\~':'.' APPROVAL ~,' ::1' . "'I.;!..:11"." ,)~...' ".'.;.'.>" .'; '. "''''''':''':~' ",', ". .;>",,,.,.} 1'" ,~, U I", "l"',',' . .....,,; I:' 3410 3155 4101 4201 4301 4420 4440 4501 4620 4650 5290 5951 5901 CONTRACTUAL SERVICES Prof. Services - Janitorial Library Lease Books Program $ 55.000 $ 45.000 53.970 $ 45,000 /$~:#?Q$) 52.400 $ 45.000 AV~W$ ,-:-;.,-,-:.:.;.:,:-:-;,:-:,;,:-:-,,:-:-:.;.:. ';':':';';':',-:-.':"'.-. .'.-,-.'--,'.- .:. $~/r<:>i;iC). .))$/LjPq.qpoV OTHER CHARGES & SERVICES Communication Services $ 80.000 $ 82.895 $ 90,000 $ 18.000 27,395 18,000 115.000 211.158 180.000 2.000 2.000 20.000 13,937 20.000 251.000 438.975 495,000 54,000 91.434 64,000 5.000 18.000 '-""'-',',',' . .. ,. ,... . 54511110 '-'-,'-'" //.:::-:,!.:.:.:-:=: $ ~~:t~", $/ Hij1.IlllO l .. ..... Postage Utilities Leased Equipment Copy Machine Costs Insurance R&M- Government Center R&M- Office Equipment "":,;,:,:,:,:,,,:-:,'-:-'-:.'_'.,-:,'..:,:,:-:.:-:-:.:,:-:-:':-'-:':"'.' .$;)!,)ti\M..../...... ..............>>$ COMMODITIES :~:~~:r:~:~~~~:i:~~,~~P,~~~~:~, ::: :::.: ::' :': ':' ::: ':. ..$.. H $;)!,@,jli\............ .. ... ... ... ... ... ..... ... ... >>$H 15.000 $ 6,453 ..."..... .~./~.;j;jl~ $ V 15.000 . . .1.5. ~O. 0' :>~: .i~. ,: ......." ..- . . . , . , '.. . ..._-" .. ....... . ....1..5.""0. . ~:~:>),.i!oJ~.) OTHER OPERATING EXPENSES Cultural Arts Center Foundation $ Contingency 10.000 $ $ 10.000 $ 40.000 $ H/~O,oQQ$ 50.000 L~QiQPQ ..~. 68,834 .".", . i~. 8,.$34.. .. . .... . ... " '.' .'.' .'. '.-, -, -. -.-, -. -.-,' . '. .'.' -'-' -','.'.', ..:...., -.-.-, -. .... , . . . ::$~!?T~(::::::;:" .. "":;'::::::::::':<::::!:!S); 52,400 $ 45.000 ,.-.-.'---'-'..'-'-,. >1lMM$i 105.440 $ 22,000 216,000 20.000 712.000 64,000 10.000 "'-"'-'--'--'-:... j;j~~A~QH$ $ ..$.. 10.000 ...,.... . .... ."0 M.O. ::::::<::"'..~~) 52,400 45.000 H~ii#() 105.440 22,000 216,000 20.000 712.000 64,000 10,000 ...,-'..........._'.-'..'. H/).~~A~Q ........."... $ .$' 10.000 ......". ...".."..... .. ......."... , iJ.OiOO..O ...... .. ... 50,000 H/$Moo $ 50.000 .".. . .,. H$)~q.I*W m~~I;,,~@..'*~4..~i..i.....L. .../.....$...1~q.ll9q$H.~q.~i.....~..1.~#,~qqr ..i.~#.#q....~....1,~#.#q. Final Budget 2004/05 Page 57 NON DEPARTMENTAL 3155 Library Lease Books Program - Provides funds to address improvements to the book collection and business oriented materials at the Miami-Dade Northeast Library branch. 3410 Janitorial Services - Costs for Government Center. 4101 Communication Services - Costs associated with telephone service, internet access, web pages, and other communication type services for Government Center. Includes Intertel maintenance of $14,000 and Wireless data service of $1,440. 4301 Utilities- Costs associated with electricity, water, sewer and refuse service for the Government Center. 4501 Insurance - Liability and property insurance coverage for all City owned or leased facilities and equipment and all employees and officers. 4620 R .& M Government Center - Costs of maintaining service contracts for mechanical systems within the Government Center. 4650 E .& M Office Equipment - Costs of maintaining service contracts on all office equipment located at the Government Center. Final Budget 2004/05 Page 58 CAPITAL OUTLAY CITY OF AVENTURA CAPITAL BUDGET 2004/05 PROJECT APPROPRIATION 001-80XX ~~:.,~ ~ , ' OBJECT.. . CODE NO. . n'..' "." ;"'."" >:-:r:;,"/";,:,~;",. ,~ , "~",?, .' ,~ , ., .2002tOf:'. . .2003104"'. ',,, ",2004/05. . ACTUAL '.APPROVED crT" MA.NA.GER ' ". BUDGET..' ., PROPOSAL .""f~~-': .2004/05 . COMMISSION ", APPROVAL ". '. d," 2001/02. . ACTUAL. .'. ":,i' .':.';." i!'" "\,! ',":,. ',:,,' -",.',-, ...": ," .', : '):~':':' . CATEGORY RECAP'" 6401 Citv Manaaer's Office -05- 512 Computer Equipment $ 3,192 $ 4,000 4,000 4,000 6410 Equipment : :::4:;O~9 6401 6410 6401 6401 6407 6450 6401 6410 6450 .-. ' '",,',.-,',', ',. . .$tJb-Total.... .. . $ .. .". 3,192 $ . $ ."". 4;000 $ 4,OGO $ Finance Support Serv -10.513 Computer Equipment Equipment .. ., ., . ... " ."".... Silb.-T"tai..> $ 1 69,942 $ 80,209 $ 100,975 $ 193,000 $ 193,000 3,489 2,014 >1~,4~~ $: n@,211~ :$ 1o,2,IlS~ $> 193;000. '$ 19~,0~ .... .$ Citv Clerk - 08-519 Computer Equipment $ .",........ .--.-..""-,.,,. .. .... ,,$ ... 2,286 ::<~;~~: $ $ . '779 $ , .. n9$ . 3,000 $ A,~O$ $ . ." $' .. .. ., ." ,.., ". .".."......". . Sub-Total. , . public Safety -20- 521 Computer Equipment $ Radio Purchase & Replace. 163,476 $ 1 02,495 174,710 $ 130,000 $ 173,000 63,469 156,644 155,000 305,852 352,312 357,800 :~'~~1 $ n~~'1lS6 $.> >~~5;80D $ 173,000 155,000 357,800 685,800 Vehicles 293,217 )~~,1~ $ ::$Jb;lt~~) T:::::: :;: ::., :-.,' : -::',: ':::::::: US: $ . Community DeveloDment .40.524 Computer Equipment Equipment Vehicles $ 415 $ 3,533 $ 8,150 $ 8,150 $ 2,400 20,200 .. "30,750 .$ 8,150 2,400 20,200 30,750 27,500 .'-,'-',-'-,"-' . S"b.- TOW .. . ,-.-.'-:--.'-'.'.','. . .,,$. .. .415. $. ..3,533.. ,$ . "'. .35,650 $" Final Budget 2004/05 Page 59 Community Services - 50.539/541/572 6401 Computer Equipment $ $ 2.008 $ 2.500 $ 22.200 $ 22.200 6410 Equipment 11.050 11.050 6450 Vehicles 45.763 37.500 6301 Beautification Projects 1,854,677 551.632 1,113,954 282.000 282.000 6302 Walkways/Sidewalks 12.307 84.000 84.000 6303 Safety Improvements 62.645 6304 Bus SheltersIBencheslNews stan 213.677 29.051 59.796 6305 Road Resurfacing 42.164 6307 Lighting Improvements 151.271 35.110 165.000 165.000 6341 Transportation System Improve. 54.700 54.700 6314 NE 190th Street 1.123 129.304 6316 Country Club Drive Improvement: 93.735 1.682.171 302.831 6231 NE 31 Avenue Park Development 600.000 6205 Millennium PkJCommunity Center 1.704.582 48.853 92.525 21.200 21.200 6203 Waterways Park Improvements 10.018 3.000.000 47.000 47,000 6310 Aventura Founders Park 4.998 7.000 39.250 39.250 ,:,.:.,:,.:.,,:.,:,:,-;.,:,,'.:.,,'.,:,.:-:....-.,.;-,,'.,."",.." .--:,--:-'.-.'-'.'.'-'.,'., -:.',.,-,....',-,-.........-,-....,--;,-,.,;..,._._-.'_.-' .,.,..".". .$\Jb;t~t~/......>.. ......................$~.@j~r..i ..~i~~.~~..J..~;~~~.~1(Ji .....f~~iAAq$ ./r~i~.. Charter School Charter School Addition 6201 6208 6999 Non-DeDartmental .90- 590 Government Center Building\Equipment Capital Reserve $ 107.923 $ 40.000 $ 205.183 115.000 L:i\lQij~~.$ $ $ ,.",:,:"::".:""",:,:,::-,::.,.:-;.,,,.:-,.,.,.,.,."":":"".'.,.' ...il,\!ti'tiiiio!/> .)..........LUJ... ....i~ti~~$ 11.923 8.961.278 ...~.;9i:J.io.} .. ..... ... 250.000 9.216.543 250.000 9.216.543 L$;466. ;$i~ ...... ........ .... .... .. ""...,..,... $L~i~~i~ $ i6ti,{L)>).$/4.~~.~# $~.M+.:i1l'$H~.~p~,ll'lt $ H~,ip~.~~$H~,~~,~~ Final Budget 2004105 Page 60 OFFICE OF THE CITY MANAGER 6401 Computer Equipment - This project consists of upgrading and replacing computer equipment FlNANCESUPPORTSERWCES 6401 Computer Equipment - This project cOnsists of expanding and upgrading the City's general computer system, which is used by all City Departments. This project also cOnsists of upgrading computer equipment in the Finance Support Services Department in the amount of $6,000. PUBLIC SAFETY 6401 Computer Equipment - This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department The primary system consisting of CAD dispatch, records management and mobile laptop computer capabilities was acquired in the 1996/97 fiscal year but will require expansion during the year to accommodate growth and required upgrades. 15 Desktop Computers $ 30,000 Convert Security System 28,000 Replace 12 Mobile Laptops 65,000 Software Upgrades 50,000 6407 Radio Equipment - This project consists of purchasing 10 handheld and 10 mobile radios, purchase of backup cOnsole and upgrades to the 800 MHz system to accommodate the communication needs of the Police Department 6450 Vehicles - This project consists of purchasing police vehicles to accommodate the vehicle replacement program in the Police Department Replace 11 Patrol Vehicles, 2 motorized carts, crime scene van and pick-up truck. COMMUNITY DEVELOPMENT 6401 Computer Equipment - This project COnsists of upgrading and replacing computer equipment 6410 Equipment - This project consists of purchasing additional files. 6450 Vehicles - This project consists of replacing a Utility Vehicle. Final Budget 2004/05 Page 61 COMMUNITY SERVICES 6401 Computer Equipment - This project consists of upgrading and replacing computer equipment. 6410 Equipment - This project consists of the replacement of a golf cart, 3 portable tents and video equipment and cameras. 6301 Beautification Proiects - This program consists of funding projects included in the Citywide Beautification/Landscape Master Plan as follows: 3 Benches and Trash Cans 8,000 William Lehman Causeway (west) 150,000 Install 3 Newspaper Racks 24,000 Directional Signs 100,000 6302 Walkwavs - This project consists of maintenance requirements for the Country Club Drive Jogging Path that includes paving repairs, water fountain replacement and path beautification. 6307 Liqhtinq Improvements - This project consists of partially funding the Lehman Causeway access roads lighting project in conjunction with FOOT. 6341 Transportation Svstem Improvements - This project consists of continuing the implementation of the traffic video monitoring program and includes the intersection of the Lehman Causeway and Biscayne Boulevard. 6205 Community Center Improvements - This project consists of providing equipment, computers and improvements at the Community Recreation Center. 15 Tables and 2 Chair Carts $4,000 Elliptical Machine for Fitness Center 3;200 Mats for Aerobics and Gymnastics 1,500 Replace 10 Card Center 5,000 Bar Code Scanner 4,000 Webtrac Pass Management Software 3,500 6203 Waterwavs Park Improvements - This project includes partially funding the relocation of the FPL overhead lines to begin the construction process. 6310 Aventura Founders Park - This project consists of providing the following improvements at Founders Park: Playground Cover Additional Picnic Tables Holiday Lighting Improvements 4,500 2,250 32,500 Final Budget 2004/05 Page 62 POLICE EDUCATION FUND CITY OF A VENTURA CA TEGORY SUMMARY 2004/05 .NIil2DS'~... '..., " .,.. .",... J~L...,. ",., .Nl " ..". This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by State Statute, must be used to further the education of the City's Police Officers. 'OBJECT H. . '.CODE.. ",,', REVENUE PROJECTIONS .' - . :.::':::.,:,:,'~;;:;"';:i~';:;,':::;t::~r~:;~<:::~~.~~~~:}~;:~~;~}!::~O~~::)~:',:;,:.:: :~'.~;~~73~:~.2~:O~;~i,~~;~:~:~::~t;"~~~~ ". -;"Ht,': ..';" .\.,' "". :'ACTUAL'><:~.ACTUAL.'::"APPROVEO:crrY MANAGER..r:COMMISSION: ..'.. ..',..:...:. '";\ :H:. REvENue\:' REVENUE.: l' 'BUOGE1/;~:;'ROP05AL;~'<'APPROVA': . ;~.:' "'''. . !." '1' .~ ,-;'.... ' . CATEGORY. 310000/31999! Locally Levied Taxes 0 0 0 0 0 320000/32999! Licenses & Permits 0 0 0 0 0 330000/33999! Intergovernmental Rev. 0 0 0 0 0 340000/34999! Charges for Services 0 0 0 0 0 350000/35999! Fines & Forfeitures 4,149 4,218 4,300 4,300 4,300 360000/36999! Misc. Revenues 69 57 90 0 0 380000/38999! Transfer from Funds 0 0 0 0 0 399900/39999! Fund Balance 5,745 6,704 0 6,600 6,600 --'--...."......',...',......... . . . - - . . -', .. ....". .'.".. ....'........... ............... .. rp'I:Jlil.ilvAiLA~LE> . . ...'Uj>)1l:~$~:$1(),1l79$ '4,390$)'loiriil$1Q;900 EXPENDITURES ~.~~i~8;~;;t~~T~;~~~;j;:~5~.i.~~).~fF~~~;r\~~' " o ..filio'"''T''' !l!"'~I'.\!"'''''''II~l, .'\,;;".",1"., -~'.J...~..,H;,," c~ ,." ':. ?l. t, '~r'.'!;j;',:r',.".,h:i'ili;;1:~';7.~:>;;,'r'.~~).;t:, ."".'Il',~"~:l:'ffl .!nBJEctl:<. -!!":..~~'!"/..il~;.io\,~~'~.,.,ti':;'.I:"'l;:'..';!!i"1~. . ~. .. ,,,.~l,:,.,,:~,, ":flfili~';:jili1;}' ,~;;"', ~,*~\~;.t!$l';.~., ,:,;f; j:)'.(~!<.'~ 'CODE'NO~f'".iCATEGl:lRy.RECAP:',\,.. 1000/2999 3000/3999 4000/4999 5000/5399 5400/5999 Personal Services Contractual Services Other Charges/Svcs Commodities Other Operating Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,259 4,390 4,390 10,900 10,900 6000/6999 Capital Outlay o o o o o '-""',-""""" c_-.'.,_'_',','.:,:-:_:-::,:-:-.__'_""_'" TOTAL EXPENDITURES: .$ . 3,is9 $. ..4,390.. $ 4,390 '$ to,900 . $ ."...", to;900 Final Budget 2004/05 Page 63 CITY OF A VENTURA 2004105 \'., :":':..fJt~:!,;;~:l\.~ 'i,/~~;~,~~i;~:i: .OBJEc:t,~.,~ir.,~,:",l[';. .~:,' ":, '. ~~..~;.;\:,;;~,.~"i:l'1\"':t~'; d)I:/E'j:i?\i:CATEGOR' .' , ' '. " . REVENUE PROJECTIONS 3511000 3611000 3999000 Fines $ 4,149 $ 69 5,745 4,218 $ 57 6,704 4,300 $ 90 o 4,300 $ o 6,600 4,300 o 6,600 Interest Earnings Carryover Tqf,{4~m~~~~?>i?T~,Jli;~$>tQ.~tll$4:~Q$jQ:~Q$1d;~Q 5450 Public Safety - 521 Training $ 3,259 $ 4,390 $ 4,390 $ 10,900 $ 10,900 $> T:$;~~F L4,:iliQ.$4,:ilid$Hd:iiilQ.$>HQ:~Q TOTAL EXPENDITURES 351395 Eine Assessed fur LQ.caI Police Education - Two dollars ($2.00) is received from each paid traffic citation issued within the corporate limits of the City, which, by law, must be used to further the education of the City's Police Officers. Final Budget 2004/05 Page 64 TRANSPORTATION AND STREET MAINTENANCE FUND CITY OF AVENTURA ""."""'_C-",",:\,.,__,..:,;,,,,.,);.,,~,'::':''''""i''":h""'.i"\-'~M,.~.,..,.,,,'g,,.,.,',,,,.,"''''',i'N;,''n',>Il)""-';""'~"'-;';""'W~"''':::?,''1,.,.",!ii;c''''~''.f;,">Tk:r''';''''''''''.'('<''''''a,.';~"!t/i':,!i~:;""c<iIi";~f~'''''~",''''~~',~i'<iI!,.".,",''''',,,,,,,,'U!:''''''>IW.',"'!>'~""''''':.i''H";;;'''''._~<''\W,,'''','~''i1rew'.'Y'~''',li~' liSj\l,;ilt~.~i~~.MNSp.a~~mr;~LtlMS~tI~~~ ~~~...:. "_~""'"'~_''''''.._,..=...,_ , ,_=.,.' -",k' - .~, ,.. ,'. ,.' ",....." '. ,~"'.'" """,,_,,~ .. -:" CATEGORY SUMMARY 2004105 .,,~~g;pE~~~~Jrg This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. Expenditures will either be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department and the Capital Improvement Program or in this fund by designating specific operating line items or Capital projects. REVENUE PROJECTIONS 310000/31999l1 Locally Levied Taxes 0 0 0 0 0 320000/329991 Licenses & Pennits 0 0 0 0 0 33OOOO133999S Intergovernmental Rev. 532,033 978,460 1,294,000 1,350,000 1,350,000 3400001349ll9S Charges for Services 0 0 0 0 0 360000I3&9991 Fines & Forfeitures 0 0 0 0 0 380000/36999t1 Misc. Revenues 3,237 1,123 7,600 3,600 3,600 3llOOOOI38999lI Transfer from Funds 0 0 0 0 0 399900/39999l1 Fund Balance 220,224 25,984 6,000 76,000 15,000 EXPENDITURES '~~~~.;~l!f~~~~;,~~~i:;l~~'~~~~1~~~~~~~~~~~~:;~~~~R~~~.~~.:~~;,~..,~'.;'~~~~~~~~~~~~4~~ CODE NO. : CATEGORY RECAP' . ::: .' ", :: .... : " ..~:.:.:.- :..';:, :'.~:";'::',::'.-':' BUllGET:.~ ... PROPOSAI::.~"~: :,APPROVA1f 1000/2999 3000/3999 4000/4999 5000/6398 5400/6999 Personal Services Contractual Services Other ChargeslSvcs Commodities Other o o o o o o o o o 184,000 o o o 184,000 o o o 194,000 o o o 8000/8999 900019999 Capital Outlay Transfers o o 923,934 640,890 672,610 63ll,OOO 630,000 653,000 Final Budget 2004106 Page 66 CITY OF AVENTURA 2004/05 '~""'" ~'!':!l-___,..__ .......~'.......,l-~-:>T . 'Y" J' .- .,~,' :.<".." ,,"':~" "'..,.. ", -,Of "I\""'~-':':: '><'-~":i"!' ;~~;i~:;::~':; .,;: ':;:~:~~ :~.;?, ,";~~~;l~f{tf':;~~~~i )~;~jf:~;t~':;;l\;;j~i~ OBJECT "''''''''~''', ',,,".,.., "".~V"'.-.""~' ~C()DE! ;ri::'f;~!~'~;a6~':;;~~~~~~~~~{~, .,.,~, REVENUE PROJECTIONS ~;ftf.~;~~~~l~~~~~~~~~t~j~f~J~~~.g,~~;'~~~~:3./O~~~~~::,:J~t~~~i~1;:~~~:Bt~~~~iiO~:. ..;;:'2-,;,;ri.'.iACriJAijil/...,,:.,;I'AcTUALY:i':'Ai!PROVED.'CiTY. MANAGEri)'.':"COMMisSION \~i::i~t: .I:jf)~,~'::~.,,;: ~":t'" ".il 'd,\t;i!;~*,;: ".r.;>,,:. i..;:,.,:,,:,'\>1i~'~i. \~~' ,:,:' :. \ ::'i.'.~":;~:'~.t.~,,:,,: ~i'~" '!;" ,':,!; ..~:' ;'~~',; ,~!,:f.\;."\";r,;::'~:''':;' ': r'~l':.',: ':? .:~,::f:''\',;f+::.~,t(:REVENUE'.:1ilt.~(iREvENiJi?~:~~iIJ~;:BtJ[)GE1i:Y:.~:' ,i'PR6po$~l.~:r(,h:,0:APPRovA~ Intergovernmental Revenues 3351200 3353001 3353010 3383801 State Revenue Sharing Local Option Cap.lmpr, Gas Tax Local Option Gas Tax County Transit System Surtax '@",j/\~ n\n~~M3~$~7~,4~$ $ 93,228 $ 139,773 $ 129,608 134,552 309,197 322,802 0 381,333 115,000 130,000 314,000 735,000 #~#AW $ 141,000 $ 135,000 325,000 749,000 $1A~,#~ $ 141,000 135,000 325,000 749,000 ...-,,-...... n~;~~I@W ~ Revenues 3611000 Interest Earnings $ ......-.,... . .. .--., ....".-.. .............\nn$ 3,237 ".".......- ...-".".". .. ....... .Z...7 . :~: U'i ':' ,: :~~...~.;~ ,~: $ 1,123 $1,1# $ $ 7,500 nn~,~oq $ $ 3,500 $ ., . ".". "_.."'--',-.'_. j,~Il!l$ 3,500 ..--,'_'_,..,-:.',,',-. ."... -..... .. .... ...Q.. ~<'~:;:,:::3;5Q. :' .......,-,. , . ,-. . - . - . ; . - , - . T~t;il. Non -Revenue 3999000 Carryover $ ,-;.:',-:;::'-:.:':.;........;':-:.:-:.:.;-,;,-;-:::':-;.;':.:..-,;. j'dt~l. . ..\$ 220,224 .$!il;~24 "..,..,. $ . .$.. 25,994 $ ..".",.. ~;~~($ 6,000 /~.p@ $ 75,000 ..;-:;:.:-'::-":.:.:::.;-':- $/j~,~ll!ln $ $ 75,000 ....'.',_.-.-,-.'.. !MW r9r~WAY~~W~/ ..................$ ...f~~~~..~1,##~,~17~1.~#1~il#..~....+,*~,~#cl...i ..1,S~'~# Final Budget 2004/05 Page 66 CITY OF A VENTURA ?1'f81r~:.h1rT\1'j$J~;.P~,if'LH"I;,;>~~~f!*iW-rT;-,.,m2,m_mf'R?Mr'~ffi'*'~1ftry:J!-W'111<tW~_~Jti*-f$"':-rrs-;Y0!ll1j'f\'f'm'41Wm~)ffm\t~- ,," ~,di., =~,Y:'"d', ,," l;'~ilJjl1:JO~ND"rSTREe'l:MAI~~"'itfNfl:;lt?01il>;m H'i'i ~ i,iM" .' . " . ". - ~ -. ~ _~~n ,- " . ~~ - . "' . ~ - "~~[<i EXPENDITURES OBJECT ... . ,. " . . .. . : ' . ACTUAL' .ACTUAL APPROVED. CITY MANAGER. COMMISSION ,. " " " ' CODE . CATEGORY . ".' ~ .". ',.,. " BUDGET PROPOSAL APPROVAL OPERATING 3455 Community Services - 50-541 Enhanced Transit Services $ $ 70,000 $ 194,000 $ 194,000 $ 194,000 =AL OUTLAY 6316 6307 6305 6341 .c.QIDffiunitv Services - 50-541 Country Club Drive Improvements Street Lighting Improvements Road Resurlacing Transportation System Improve. 280,000 259,890 200,000 370,000 200,000 370,000 434 281,000 6999 Non-DeDartmental _ 590 Capital Reserve 60,000 60,000 9101 TRANSFERS - 90-901 Transfer. to General Fund $ 553,000 $ 573,500 572,610 604,500 604,500 '-"';':-:'-..-::-:::.-:'>>.,- ,.'-'_....,-:...'..,..'..,....-,-..-:...:....-:-:.:-,.. 553,000$ 923,934 $ 1 ,307~50(}$ "-',"',---'-' "-.-.-' ....... 1,4211;500 .. $ . ~,428,500 TOTAL . $ Final Budget 2004/05 Page 67 3351200 State Revenue Sharing Revenue received in this category represents a portion of the total State Revenue Sharing Funds. Their source is the motor fuel tax and is restricted to road construction and maintenance. Based on information from the State, it is anticipated that $141,000 will be received in the upcoming fiscal year. 3353001/ lQ(;aI Option Gas Iax - The County has adopted two phases of the local option 010 gas tax. The first phase is six cents per gallon on fuel and is collected by the State's Department of Revenue and remitted monthly based on a formula which provides a weight of 75% to population and 25% to center line mileage in each city. These funds must be used for transportation related expenditures. The second phase must be used for transportation expenditures needed to meet the requirements of the capital improvements elements of an adopted comprehensive plan. 3353801 County Transit System Surtax - County voters approved a 1/2 percent sales tax increase for transportation needs that went into effect January 2003. As provided by County Ordinance the cities receive 20% of the proceeds based upon population. Based on information provided by the County it is anticipated that $749.000 will be received for the fiscal vear. . 3455 Enhanced Transit Services - Funds will be used to fund required 20% of County Transit System Surtax for enhanced public bus transportation system beyond levels set in the 2001/02 budget 6307 Street Lighting Improvements -This project provides for the installation of new streetlights and illuminated street signs in certain areas. Street Lights: NE 27th Avenue $ 200,000 6305 &lad Resurfacing -This project consists of resurfacing NE 207th Street as part of the City's ongoing maintenance program. 9101 Transfer 10 General E.um:I - After the budget is reviewed, specific expenditure accounts in the Community Services Department and the Capital Improvement Program will be designated as funded from this fund. Although we will account for these expenditures within the General Fund, transfers will be made once per month from the Street Construction and Maintenance Fund to the General Fund to reimburse the General Fund for actual expenditures made from these designated expenditure accounts. Final Budget 2004/05 Page 68 POLICE CAPITAL OUTLAY IMPACT FEE FUND CITY OF AVENTURA CATEGORY SUMMARY 2004/05 This fund was created to account for impact fees derived from new developments and restricted by Ordinance for Police capital improvements. This fund provides a funding source to assist the City in providing police services required by the growth in the City. ~..,.,~ ,. '.:' REVENUE PROJECTIONS .. '. "2~0;-I027-..-2?02l03' , --20D3i04. '20?41PS' '.J,~c-,'2004J0; ..ACTUAL f ,. AC}"UAl' ,APPROVED CllYMAN~GER ., .fOMMISSION REVENUE, ... REVENUE', 'BUOGET 'Y" PRoposAL '.....APPROVAL "':,', ,',: <'" OBJECT CODE :. .i< .' "., '" CATEGORY: 310000/319991 Locally Levied Taxes $ $ $ $ $ 320000/329991 Licenses & Permits 0 0 0 0 0 330000/339991 Intergovernmental Rev. 0 0 0 0 0 340000/349991 Charges for Services 0 0 0 0 0 350000/35999! Fines & Forfeitures 0 0 0 0 0 360000/369991 Misc. Revenues 119,094 47,868 49,000 98,250 98,250 380000/389991 Transfer from Funds 0 0 0 0 0 399900/399991 Fund Balance 62,714 82,608 42,000 0 0 .-.......-.....-._-...-._.__. . ... .... ...,._..",..."....,-,.. rotALAVAIWAEl~~> . ........... . ..... ,.... .",...". ......"........, .". .... ,..". .."..... . - '<:::$~/ \:1s{aQ$[: '$" " -:':::1~A;r6 ":$:;::;" ":>!i1;ooeV ~f::: :::<~8;25Q: ::$"'.;':' <<9&)250' EXPENDITURES ~~~~i~~;~~liJ~f~;JJ}:~,;;~:~~g~?'~~fr'~J~~~:,~}r:i;.?(~~~~r1jt~~i~~W~:~~~~~~~~~~l~~ .CODE NO,,>,".CATEGORY RECAP;' .:..., .V,', ,<". ",..., ....,'.;;.."..,;:.,,';,~:r".'. ,,:,- '-'.".. BUOGET1.-.;,.', PROPOSAL".':'.'" <'APPROVAL , . .:,', !'.' . '. ,,' _'.., _ ~'", '::, ,,)', ,: .:', , ',"",:, ,i" ' . ',~',,,." J "',,, ..". "". '~l' ' " .. ",', ",: ,.(, ~ , " ',t. I., 1000/2999 3000/3999 4000/4999 5000/5399 Personal Services Contractual Services Other ChargeslSvcs Commodities $ $ $ $ $ o o o o o o o o o o o o o . $. o o o o 540015999.. . OlherOperatingEJ(p, l'(:hA~oi>tiMtit.IG~tiNSESt>. .>$. 000 >$ .. ..;$. .. ..$; 6000/6999 Capital Outlay 9000/9999 Transfers ,"'-""'"", ..."" .."." ,.." TOTAL EXPENDiTURES.... $ 99,199 $100,171 $ 91,000 $ 98,250 $ 98,250 o 9&,250 .$ o 0 0 0 99,199 $. 100,111. $ 91,01l0 $ .98,250 $ Final Budget 2004/05 Page 69 CITY OF AVENTURA 2004/05 REVENUE PROJECTIONS ~~~~U;!{'~i";I,I~;;~;~~!'~ft~~i~~~~I~~~~~,i.~~~i~1~tii~A~~iJ~i~A~t~~lli~~~1;.~~ 'CODE',~~:::'!'.:;;", ~ CATEGORYi": ~~i)\~ji*j;~! .;~~~~~:'., :~~;::';J~::\REVENUe:'<';:;JJ~,ti:';,REVENIJ~~j~::"[i;;!;'~" 'BuDGET::':'+:'~;~!'PROPOSAl:'{k\,;t~:;;~~':,:APPROV'A[: Mise Revenues 361100 3632200 Interest Earnings Police Impact Fees $ 869 118.225 ...-....-.-.'.....-,'-'..,'. L~~~A~~ $ 619 47,249 ..,-.;.;.-....-:-'... $ HL~t:~$ $ $ $ ',"""',"-'" T~i;li> ...._'...'.'...,....'..,-.. :.: ::: \ ~:::: in:~ !~:)T $ 49,000 ..'..,-,-,.,....'--'.-'-'.-'.'. ............~~@\~ 98.250 ';'-';-,-','-',,',-.',',-, $H.~~;~~ $. . 98.250 i........!l~.~~~.. Non .Revenue 3999000 Carryover T;,i<li $ .....:-'.......-.__........... .. --',-" . .. .........- .. ..._--,,-,. . ...... ....$.. ":-:';';';';';::;::;:;:,:: 62.714 ..'''.....-- ,..-....,."... H~,* ......._-". $ .$L 82.608 $ .,.,..".. }~,~$ 42.000 ...-,-,--'....._.'-'. >l,1i,~*9 $ $ .;....-.'..,,_.:... $ ....~.... ..,;,.,:.;. T8TAi-~V~!~~~... ........................~...... ..~~+.~~~....~...... ..H~..~r~~.... ....~1.~~~f ..~~,~~~... ..............~~~~.. 6410 Public: Safe~ - 521 Equipment $ ",','--,'-,-" ."''$.. 99,199 ."..,.,. H~~,~~~ $ $ 100,171 HIl!l;j:1'~...~.... 91.000 .,--.--.... }~toW 98.250 ":",:,;,,.:-;,;-:.;.:-:-; .$<.~~!'l'W F 98.250 ..,-.....-,...,-,..'....._'. '-".'''''' " .~il;2~~.'.. .....".. . ...,- - .. "...."."..... .-.,...-....,..... ~4b;t$.j> Non_DeDartmental ~ 590 6999 Capital Reserve $ "',"--,-,-" ...,.-.-.,......-,-.,.,._.,-. '.' -........""... .. .,.......$.'.. $ >$> $ '..$,.>. $ .$>' ; ~;.. $ $ .. "'''''''.. .... """'.'- '.' '.. .""" . '.' -. ~4b;t~t~1 . ;:,.,-,.",.,::-,.,.::,.:.:,:-:-:,:,;.;-,.;.:-,;,-:.,,"::':':,;::, .,-,-:-:::,:-:",;-:,;,:-:"-,-:,,,;,,::,:::.,-:.:::- -:-:';';':-:"""""';-"',';' :':"':';-:"-:""-:-';',"',:.:-' TOTALEXijEtlDrrPi;lES....l~!l;j~$>~Illl:1'1'1$9~,9W$..9a;~liA . ''''''''''... .......... ... ........, .' 9i!,j!~li Final Budget 2004/05 Page 70 3632000 Police Impact Eee.s - Represents fees collected from new development to pay for additional police costs and capital equipment caused by the impact of the development on services and the community. PUBLIC SAFETY gJ..Q Equipment - This project consists of purchasing the following equipment for the Police Department: Replace 10 vests Purchase 5 handheld radar units 8 Overhead light bars, Sirens & Cages Kg Vehicle Equipment 1 Message Board 10 digital Cameras MP750 Vehicle Mounts Final Budge12004/05 Page 71 PARK DEVELOPMENT FUND CITY OF AVENTURA CATEGORY SUMMARY 2004/05 ~",!:--,.. ".q~!rqli1~,!i!I;~t::;l\I~l!li! This fund is used to account for revenues and expenditures specifically earmarked for capital improvements to the City's park system. The fund will account for impact fees derived from new developments and restricted by Ordinance for Park capital improvement projects. "",~,- " "'7'."'" .'" REVENUE PROJECTIONS .".~.I".,:~:~ ..~. ....l,. ""'~'_'," ,,~ ;':".,' . , ," .,.......,..,....",' ., '-;'!"'," . " . " .. ....,:2001102 ',"'.>.2002103; ,"';.:-" 2OO3l04'.",;,:."'....2004l0S'.:,, 2004l0S. .' .~ ',.::,,'" ",,,,~'~";'."'" '..,~:'.~';:.:,,"" . .,.:~' '.'''';;;., ,.'.... :', .: ,: ,':,.ACTUAL".:,! ., .ACTUAL.,;:APPROV~D CITY MANAGER- .,COMMISSION "" ...REVENUE' i" REVENUE"'>: BUDGETi' ':., PROPOSAL:.AP.PROVAL: "..' "; ".,'..\:,' ': OBJECT,' CODE' ":1 . CATEGORY 310000/31999\ Locally Levied Taxes $ $ $ $ $ 320000/32999\ Licenses & Permits 0 0 0 0 0 330000/33999\ Intergovernmental Rev. 0 0 0 0 0 340000/34999\ Charges for Services 0 0 0 0 0 350000/35999\ Fines & Forfeitures 0 0 0 0 0 360000/36999\ Misc. Revenues 497,780 21,570 13.000 0 0 380000/38999\ Transfer from Funds 0 0 0 0 0 399900/39999\ Fund Balance 1,236,388 820,285 387,000 400,000 400,000 ..."., ".",...".."."... ..........-.-.-...-.-.... :FOTALAVAILABLE.. . :,:-:'::'-:,_.: .".--.',','-,'-'-'. '-"'.','-,-.-." .,::;:;:::" .-_.-.... ."...... '$tt34,1~8 $)$41,8~5$400,ooo $400;000$ <4'00,000 EXPENDITURES [!!~~~!~{?f!~~~~~1~~~~~~fi~~~~if~;i[:~}~~~~~trtt~f~~a~~t!Er~;~~tl~~~~ft~~~!f~ 1000/2999 Personal Services 3000/3999 Contractual Services 4000/4999 Other ChargeslSvcs 5000/5399 Commodities .~00/5~9~..... ...Clt~.er.Cl~~~~ti~~Exp. :FPTACPi>$RAtltJG$x,j>$NSl!:s> . $ $ $ $ $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 >$.> . . $ ;.,.;.; :.$ .....,-",.. .--.-----." .:....-.-.-.-..-.-. ::$ . .., . o o o o ;',:.;: : $. .. 6000/6999 Capital Outlay 9000/9999 Transfers .'....._,-"--",,,.. .", ,.". ,......",.., ., . rOTACI!:XF'e:~iJRe:$...:....... $ 91 3,882 $ 560,740 $ 400,000 $ 400,000 $ 400,000 0 0 0 0 0 ,;,-,-,:-'''-'-',. ',"--'-" . .".",.. .. .. >$: >9.13;sS2 $'. S6D.r40 is> 400,000 s> ;joMoo $' 4ll0;000 Final Budget 2004/05 Page 72 CITY OF A VENTURA 2004/05 REVENUE PROJECTIONS :;:,;,::", '''~i:::.l;;~~:: ~:q;~r;':i~;;~'~\:t~;;'::i:,:;~~~~:,}~;)~;;.:j;;f:; .,., ~~~:;i;!~~:!if.~1~~;,~~~~~:ii~~~~~~~tf:.~;.;;~;:~i;,i~;:~t ,~.~~~~;~;;;i;~':;~;:.~~:~~'~:~R~;'J:gj~~~;~~ :,OBJECT, :\~:.\;:l~~': :':!~~~I~,i'J :~~'~:i:t:: ;:~~i.;r:, :'[i..;:~~;:'t,:t~!~~~'i:~~Cnt.Al:.}!:l;;'f:f:~,!:;:;AcTUAL,'/,"i)!APPROVED',.'CI1Y: MANAGER:';' ::~"COMMISSION; ~'CO'b'E..:':!~f~~~)~~CA~f~:(;O'r;~':!~;:!~\':~;::.I.~~~~~;:::Mt~i~~!{~f:~;);:~!;:~~~~Jij~~a~:,.~;~qt~~~g~'U~::~'~~1~t;:'~'::~"~'D'~Et~~::.~i~;j"~:!~~ri~6;lL~:f~~~~~A~~:~~'~i; 3377100 3611000 3632700 3999000 Interqovernmental Revenues Sa.f~, ~~,i9.hb<<:>r.. ~a.r.k,s ~r~~~ , . , .. $ +~~I.............. ....................((......$.../.. $ <$(> $ (.$( $ .$. . $ .." ..... ....$ ..... << ',:,<,:- ;"-:t, ',',',':',;",:;. Misc Revenues Interest Earnings $ $ 16.759 $ 481.020 #1.~q 12.210 $ 9.360 .....-,.'.-, ".-,-.'. ...~)~~;~rllL$ $ Recreation Impact Fees ....-,...:-.,..,.:-...'..'.. """-;';"""-:-"'-'-:"-.-,-,'.-,'. 'T6i~{::::/':';:":':-" . "'-'-":";:::"'/:::}$:::::: 13,000 "A3.POO ,..,---,.. Hl>> .'4;' Non -Revenue . ~~:r:~~~~.~.. : :-:::-:-.':-:-:'.::-:-_':-:':-.-:-: . . . ~ .t~I.......... .........."........>>........$ 820.285 $ )~Q.~~~ 1 387.000 $ 400.000 $ HAaMW l/#P.#P$ 1.236.388 }.~~.~~. $ h 400,000 .AAMQQ ......,.,-.-.-,-.-,-.......-,-...-,..'..........'...-....-,-.-..,...,'..,-.....-.-...-.....-.. ..'.......,-.'.'.-.-... ...,........,...,. .-..,-................. .......,....'.....'..,... t9tANVAI~$/>/$~.~#.i~# ~...~i;##~ s:#q@, 4#9.#9$ )il,i!MW EXPENDITURES 5001 6205 6203 4991 6999 Community Services - 572 Millennium PklCommunity Centel $ Waterways Park Improvements 913.882 $ 438.618 $ $ $ 400.000 400.000 400,000 ........"... HH)#Q,i!CIQ .,.;-,.,.;-,-:-;.:.,,,.:',.:-;.,-:-,,,..'....'.,.,.,...,-. .""..".,. ..,..",.,. .,.., .,.,. .~W..:r:~t~F. .>)..:V.flrI~iIl!l2$H#~;~1~ .A~~.\i~q $ H..H#Q,iiqO' ..~. Non-Departmental - 590 Refunds Capital Reserve $ $ .......... ..........-"..... .... ..........-.. ...$> '--:::::"'" $ $ ..".".. $';...' $ $ ."."... ":-><<$/"': 122.122 $ $ J) .".."". ..'''''''.. . .... .."..... .-'...'.-.... ,.,-,.;.,-:.,~.:.,. ......"" $ $ ...$. . ......."."....... ................."... ......"............ .... ii<J11@i~C>. .."..".... H1#h~~ TOTAL EXPENOrrURES .-...-.....,.-.-.,.-:-.,.-'-....,:;';.''',:-,.;''.,.,-;:,;..,....:...;.,.;..'..;.;';.;.,,;..,.'.....,-.,......'....,....'...,..,-:-'...,.,.,,,,,,,., :V91?,ililfr>S60.740>f M@l~Qfil,i!@~oJ".wQ:<<OQ Final Budget 2004105 Page 73 3632700 This represents the amount anticipated from park impact fees required from new residential development in the City. COMMUNITY SERVICES .Q2Q.3 Waterways Earls - This project consists of funding the design costs for this park development project Final Budget 2004/05 Page 74 DEBT SERVICE FUNDS CITY OF A VENTURA CATEGORY SUMMARY 2004/05 These funds are established to account service payments on long term financing. pledged for debt REVENUE PROJECTIONS ~':t": .: !'. \: .(:!}':.'::~:;:t~,;~~;~,)~,,,::~,,'::'>.".:: .'~ 'I;" :..". j.<, ,.~~X.:~\;~,:..~:,t\t::.:'.iT~':~20o;'io'2:~;.':,.J':~j\~ .,: 20W0i3T,~~:~:~:"}T2oo31O~.::~~:,~::.. ',:~'::: " .2004i05~'~< ~~':!~i.r2004lo5: .. . \ r. ,"::~ _'. '. ~,,:' , ":. ..,.' "::." i';'- 'C"~~'^:.. ..",;,.,.', :.:':' ..; :, ".;, ':,;',':i: ~;':"~'.r'" :". '" . "",'1:t",..~:.. "'. ~., :. ~ " or-'. '"i. -','".' ,.' '. .; ~,..:' ,,.' " ',:, I'.:, '. ' ':.,' :.' OBJECT' . . . ';', (' . ',..' ....:..' :':< '::"";:".ACTUAL.:';.'". .I,<CTUAL,..<'; APPROVED.' CnYMANAGER... COMMISSION, :CODE' ... ,. .CA TEGORY ...:....,":,.)J,,';'(:">.REVENGiit.i:;'~EVENUE';' ~".BUD~ET/..O:'PRO~OSALi;':':::~APPROVAl: 310000/319999 locally levied Taxes $ $ $ $ $ 320000/329999 Licenses & Permits $ $ $ $ $ 330000/339999 Intergovernmental Rev. $ $ $ $ $ 340000/349999 Charges for Services $ $ $ $ $ 350000/359999 Fines & Forfeitures $ $ $ $ $ 360000/369999 Misc. Revenues $ 29,453 $ 29,788 $ 24,958 $ 24,000 $ 24,000 380000/389999 Transfer from Funds $ 1,795,339 $ 1,031,268 $ 2,691,452 $ 2,694,000 $ 2,694,000 399900/399999 Fund Balance $ 866,449 $ 824,833 $ $ $ ,.."."...-'-...... ....... . ..,..................,....,...............,..... ..-----.. ... tOTALA\lAI!J>,~LI;...i..... ..,...."..".".,. ..,-,.-".". ..-'-",-.-,--.-,-. .','..'.',,',',,',','.',',',','.' ..",.,.."" ".... '-"-'.-,-. . :>>)))}($/ :~~~9{~i{)$: ::::~~~85,~8!{ lk :'(:2}16~410:)$( ::<Z;118,~OQ/$:: : '::i7~8~~olh EXPENDITURES ~.~:~:~L.n~!"t'. ~.~:f~~~;.~tf;!';J:.,fi;','~~: '..'''' t:'::':.;".:....O~1.1O';~...,~::,>,..!J[!F~.-":0-;:~':1N.."~;..:r:::h'~2.0.0"3I04'.,.~,.~': N>~,1~~#!5'!1~4:":~~;~,r..;01.~~~5 ~,...,!~,.,"'..... ,,;~.II:~~...,.'l',,.w'...,'.-t-''f. ",.."", \.I',._..c.u, 2.,.""....,,-:,,0 6O#_"',,fI....f: ..t~ {):!' ,...~j.'.-'U~" ,.;;ii,~~~,l,id~ V"7fU t:' .~..,~.):.i1iF'(. ..df7i;:~.i~ir~,I,.~0r!.:~!t;~;)r:;",~';;~.:y:-:!:i~;~.ji;~;:H:: '''' ";: ~; ..;~;I;,l_:,:~~;~~;'~,t~~,;"~. ',',to': ,i,"': ;.:~.:~'<<;,:L:",..,'~:;:' ~,:!t!,;/..'i~'1i:!~r.'}~i!i~: ~;..\,'A~i7!'~i:~, ~::!tl ;l-t~~,:"-'",.., "". :OBJECT. '.'.. .l:,."'>'.'l'.."',!',!:',."~:"",':,(!'i:.,.).,I:;...::;:,, ., ,':)I:ACTUAl>,!;.r.,"" 'ACTUA .APPROVED.U1.FJr.lOMANAGER:'; ':COMMISSIOl!( ;' ';.:,~.~;4J<' ~~> .. i:~!!Itl~t',~'; :>~:.;.~ l~ }'?', i',:) ~}:i:, 't-,'1;\~ ,~';;;j:/}:;; !'~r}~';\:~l\~ ....l!tn;-:~, '<,:~ ~ -.,: ,,;~! t~'~":~~ -':':"1:'; t!: i'~ {/::,"~. ": ,.~i?t-;.;i~~~t~;tr:";, 7~~: i: <:'1~:;~H\"':";'~'-~~',;:lr.i""1 ~~, ~~\;k~ J:.. .~.~~~/,;:';q.:: rl.'-iI! :COOE NO:';' .", "'::i:CA TEG.ORy.RECAPt.:<in\:',f~::?};;-:~h., ~i~'~'~';' )',<~,.:" ,<':~:,~,:, ~'~,f :-:;:.,'(ii:;J,. , l<':lj~ ~"f,~,aUDGET;,r.f\-$~',rrPROPOSAL:~;~~':.:,;: ,A}2PROVAL 1000/2999 Personal Services 0 0 0 0 0 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other ChargeslSvcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Expensel 0 0 0 0 0 6000/6999 7000/7999 9000/9999 Capital Outlay Debt Service Transfers o 1,866,440 o o 2,103,672 o o 2,716,410 o o 2,718,000 o o 2,718,000 o . . . - " - - . - - , . - , -- . -- , '.'.' '.' '.' '-' " . ...... ........ ......"..""" , TOTAL eXPENDITl;IRES : "".."". ...",,,, ..-"."". """"... . . ";:::::.s>: :t$"66~#Q;' '$: . ,:~t03Jj12:' $>'" '~~716~410;: '$:::: ;:'2,:11&;000::: '$ >2~11tt~O(} Final Budget 2004/05 Page 75 CITY OF A VENTURA CATEGORY SUMMARY 2004/05 This fund was established to account for debt service payment expenditures associated with the long term financing for the purchase of properties utilized for public parks, and the permanent Government Center and the construction of the Government Center. REVENUE PROJECTIONS ....""'''l''"''''''-."".,. '..r-.-'O:".'''''"''"'1......,'."..........''~.'.lb.'.'!\lr.':'ll...~_____.'11!l',,.._..__.....'''''''"'.,_.IiiII._'!M.__ " '~I' !..,-',:T,;'.~I.,;.;: ",," ".'Fr.""- . ",",. ".'"'e''''''' ~."'....~''''. """~l"';(.' -"'" ,"".,;:-.<"'O':':,.<tI"'R, 'l'",t"""'I'U.' ,....;...., '.'<..l.W'~""1!'i~o;.!l,.."^."'..,"".,.; '" ,,;ltf~j.~~;i'!';l~~[fi~~it~~if~111~Blr~.~iI~~~I~ 310000/319999 locally levied Taxes $ $ $ $ $ 320000/329999 Licenses & Permits 0 0 0 0 0 330000/339999 Intergovernmental Rev. 0 0 0 0 0 340000/349999 Charges for Services 0 0 0 0 0 350000/359999 Fines & Forfeitures 0 0 0 0 0 360000/369999 Misc. Revenues 4,327 1,798 0 0 0 380000/389999 Transfer from Funds 1,358,025 999,570 1,366.768 1,358.000 1,358,000 399900/399999 Fund Balance 366,615 371,813 0 0 0 Tc:>TA4AVAII~A~4~)>)$Lj.+2#.~$1 AH;$~:j~{ '$b$i;.1$i;$1~~.b~ $)H,~~.Q~ EXPENDITURES 1000/2999 0 0 0 0 0 3000/3999 0 0 0 0 0 4000/4999 0 0 0 0 0 5000/5399 0 0 0 0 0 5400/5999 0 0 0 0 0 6000/6999 7000/7999 9000/9999 Capital Outlay Debt Service Transfers o 1,357,156 o o 1,355,818 o o 1,366,768 o o 1,358,000 o o 1,358,000 o +C:>+AL~~I;#~tt8~~$ L> . > $ +'~~%~Sil $1.~~.~1~ $1;~6liH6il $H.~~;b&4 .$ j;~~;bbb Final Budget 2004/05 Page 76 CITY OF AVENTURA 2004/05 REVENUE PROJECTIONS .-,~, :~:~7'::;~'~,7.'''~'~'' ~~I'.:' ~'~ '::T~~r:,~::\~~: ):~y ~':~~r: :,> ::', "~J:~:',':7200,1ro2~:;:'::'~~:~? '2'o'o'21olr~:~~':':~2oo3io~"~."~'~:~.~IOO4;(J5~~:~::' ~:. .-2004ros' OBJECT. i ",. ..ACTUAL . ACTUAL'.:: APPROVED CITY MANAGER .CO~MI~~ION CODE CATEGORY' '.REVENUE.;'. i .REVENUE..: BUDGET PROPOSAL ,. APPROVAL 3611000 3811001 3999000 Interest Earnings Transfer from General Fund Carryover Total. ,--,,,-,,. ... . $ 4,327 1,358,025 366,615 1,728,967: . $ 1,798 999,570 371,813 1,m,w 1,366,768 1,358,000 1,358,000 ;$ .1,366,758 $ . 1,3511,0llll. $ . 1,3511,OOO. EXPENDITURES 9001 ~Z~t;E;;'~'::~~~~~~~~~j~~fJj~~~:\~!:;'~:,-,:.':];:~i~S~(,t!'i'i~~~~~,t~C!f~~~~t~1:fifl~f~~1 Non-Departmental - 590 7130 Principal $ 380,000 $ 395,000 $ 410,000 $ 425,000 $ 425,000 7230 Interest 956,940 942,891 935,683 913,000 913,000 7330 Other Debt Service Costs 20,216 17,927 21,085 20,000 20,000 TOTAL EXPENDITURES 'k: t;~SMW $. ~:i;~$i81li: $ 1,~6jP$8 :$ t,~~;ooo $ '.t,3511,Ooo ill. .:.~..,,' 3811001 Transfer Ero.m General El.!nd - Amount transferred from the General Fund to fund debt service costs. 7130 Principal - Principal payment due 4/1/2005 on the Florida Municipal Loan Council Loan which financed the construction of the Government Center as well as refund the line of credit which paid the costs of acquiring the Park site and Government Center site. 7230 Interest - Interest payments due on the loan which will be payable on 4/1/2005 and 10/1/2005. 7330 Qther Q.eb1 Service .c&sts - Fees payable to the Florida Municipal Loan Council for acting as the paying agent and arbitrage calculation costs. Final Budget 2004/05 Page 77 CITY OF AVENTURA CATEGORY SUMMARY 2004/05 This fund was established to account for debt service payment expenditures associated with the 2000 Loan which was used for the Community Recreation Center and the acquisition and construction of Waterways Park. REVENUE PROJECTIONS r~f~~~~~", .,l~~~~W~,[it.~~i;,:,.., 310000/319999 locally levied Taxes $ 320000/329999 Licenses & Perm its 330000/339999 Intergovernmental Rev. 340000/349999 Charges for Services 350000/359999 Fines & Forfeitures 360000/369999 Misc. Revenues 380000/389999 Transfer from Funds 399900/399999 Fund Balance .,...,.,.'.,..,...-,....."........ tpfA4A,,,*lqo.~4f> ,.... $ 0 0 0 0 25,156 437,314 499,834 $ $ 0 0 0 0 0 0 0 0 27,990 24,958 31.698 485.611 453,020 0 $ 0 0 0 0 0 0 0 0 24,000 24.000 487,000 487.000 0 0 '.j~~d()~$>~iii'o~$)~i~.6~$$)$i1,d()~$$Mb{ EXPENDITURES 1000/2999 Personal Services 0 0 0 0 0 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other Charges/Svcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Expensel 0 0 0 0 0 6000/6999 Capital Outlay 7000/7999 Debt Service 9000/9999 Transfers ":-:';->:-',',:":"':':>:<';-;';';';'--:"-:-::'-'-:-":'-" "'-':';';':"':':"':""::-:-::':::" tbtA4E:X~l!'i'!pItW;!!;;$"'.'..'."'... . .,..".'....,.'.'.'.......$... Final Budget 2004105 o 509.284 o %O~~~<I' o 509,708 o ....',","-'-" $H~C1~HClB $. o 510.569 o :"c,-'-;-:'"'"'" 5~P.~59 Page 78 o 511,000 o ":":";';:':::'::::-:,' $)H~j~;!lOIl 4, o 511,000 o .:-:.:,-,,",,:.;.-,-, l;jM!lCJ. CITY OF AVENTURA 2004/05 REVENUE PROJECTIONS ';:'~;~~~7070i~:~:!::;;::!'::::!~""r:'T1\!~':7:7':-::~f~;r:':':,:,:::i~ij~~~':~~~J:~'~~~:::~~:!'~1;J:~:::: CODE'.i 'CATEGORY. REVENUE..': REVENUE . '., BUDGET PROPOSAL APPROVAL 3611000 3811001 3999000 Interest Earnings Transfer from General Fund $ 25,156 $ 437,314 27,990 $ 31,698 453,020 /~j~;1W 24,958 $ 485.611 24,000 $ 487,000 24,000 487,000 Carryover t"i~l< 499,834 .. $. 962,304 $ $ , . 510.569 $ , 51),000$. 51);000. EXPENDITURES 9001 ~r.,; :':~ ~~';__~~:;,:;~~:~;;:::;y;:~.f;~~\,::J.:.::~;!.~/,:' ;;::,:,~:.t:~J'~2i;~Y?~i~::,),'::{::':>' :;;::~",:.'~~1,~~iy:~~l:'i.,;:;.~~;:~,~~~;~:~N.:f~:'~~~:'~:1:.~;':i;t\~~~~.:~,:,'r~:::'::::"~;~~.~~~ OBJECT""..... '.,; ,1"...'.;,:,. ,. ';." ".,.!"~-::' ..:,,' ,.... .. ACTUAL./" ""ACTUAi>',iAPPROVEI)'CrTY MANAGER. '>COMMISSION ~CODENdi:{:h ~k~6~~REdA~("~ ,.: ...: '!.<":,>,::,:r'.,:<~f!>JiiUDGET'''~R~pOsk>:: ":;"PPRoVAL' Non-Deoartmental - 590 7130 Principal 7230 Interest TOTAL EXPENDITURES $ 190,000 $ 200,000 $ 220,000 $ 220,000 $ 220,000 319,284 309,708 290,569 291 ,000 291 ,000 ,$. < 50~,284' $. <~Q!J;7Q~ $' <5)0;56~, $ (5)1;000 $ /%1,1100 ~~~i~ 3811001 Transfer from General Eurui - Amount transferred from the General Fund to fund debt service costs. 7130 Principal - Principal payment due 10/1/2005 on Bank Qualified Loan which financed the Community Recreation Center and the acquisition and construction of Waterways Park. 7230 Interest - Interest payments due on the loan which will be payable on 4/112005 and 1011/2005. Final Budget 2004105 Page 79 CITY OF A VENTURA ~/'t(~;C', ~ffl. c-' . '..0::1.,011I. CATEGORY SUMMARY 2004/05 This fund was established to account for debt service payment expenditures associated with the 2002 Loan which was used to acquire property for the Charter School and partially fund the Community Recreation Center. REVENUE PROJECTIONS 1~~~~~~~M~:;'~~f,ilg:~;i~~~ft:~; i.cdDEi~i!':l!!,i;:CA tEGORY".::;:~:':. ,~::;,~~\~Y~~~;~'~?~;t~::;;:~~:~.~~\~~;'4::." i.:j~~~;~~:t~~-~,~~~~::~g~ :':. :F;;,~!I;t6t~~t)i;;;~~,~~~~ ;, 'i.'."";"ACTUAt:'~"JXi1'iACTUAL;i'.'{Al'PRovEn"cITYMAN!'lGE;R~ticOMMISSIOIl: . "I ':N ";~i;(~,~::~~ii~:\~;;~1?~E~~~~~;i~::;~::'~'~~~!Ef~r~~~~1tf;~~o~:6siAt~,~~~;E~.:~'~~'c)V ~~ 310000/319999 Locally Levied Taxes $ 320000/329999 Licenses & Permits 330000/339999 Intergovernmental Rev. 340000/349999 Charges for Services 350000/359999 Fines & Forfeitures 360000/369999 Misc. Revenues 380000/389999 Transfer from Funds 399900/399999 Fund Balance +p+AL~.,,~IM.~4i:H"'>""". ............................(....... $ $ o 0 o 0 o 0 o 0 o 1,532 o 4,000 o 0 .,.;$"">$;S3j! "'$} EXPENDITURES 1 000/2999 Personal Services 3000/3999 Contractual Services 4000/4999 Other ChargeslSvcs 5000/5399 Commodities .~f~49~i:~W~~~~~:;iJ~..I0mjJGj!.,~....... o o o o o :;:,::::',.:,:: .:".";.:-;.:.;-:-, .'$. ......... :::::,.::::::::::; 6000/6999 1000/7999 9000/9999 Capital Outlay Debt Service Transfers o 238,146 o 2~.Mj; o o o . $ . +8+A4i:k~~~@~$H . ...._-.-....." .... ... ....... .. . ---,,"" .. ..-"....-.-.... . .'>$i ;.':c:,::::,.: Final Budget 2004/05 Page 80 o o o o o 396,501 o /:J!l~;sot$ o o o o o /$>' o 396,501 o $.~!l6;Sll1$ $ o o o o o 401,000 o /4Q1;qaqIV o o o o o >$/ ;':,::,:,:" o 401,000 o !IIlMIlIl.$ $ o o o o o 401,000 o /4il{oli( o o o o o L~/ o o o o o .',-,'.'._'-',-,'. ,.......... ....--,.... .. ... -',' ::;':::;::';0':':-" o 401,000 o /H~Qj,illlll CITY OF A VENTURA 2004/05 OBJECT CODE ;:,,:' REVENUE PROJECTIONS . ,...., "..": ~. - - ".~, .'........." ':" . '. ". ". ,n,,, t~ 1':',-:--'" .:.-'!",....~,,:,..::- .," ":'~>i'I"'''''' ~.-". '~""" ,...... ".~,.,. , :"!,>".~~. ,.....,...:" :'201liiOi:'. ."'.2002103': 2003104 ;,.<' .. : .2004/05"" <"2004/0S ,.... ". ,; '. ...": :'.. . ....,. ......... . ACTljAL: .:.:. ACTUAL..:.,'::APPROVED' CllY MANAGER. COMMISSION. ReVeNUE'. REVENUE,.". BUDGET.. ' PROPOSAL' APPROVAL . .:;.-:-~ : I," "::~'.''''::~'~' '~':": ~;,." ,"Or> 7" "~.'::-:~ 'or:' :-::::" .:..~:'~. ':~:;~~~ ~?' .::;:;~~?~~::;::; CATEGORY . , 3611000 3811001 3842000 3999000 Interest Earnings Transfer from General Fund Bond Proceeds o 233,369 1,532 4,000 396,507 401,000 401,000 Carryover 260,478 ....,,, .. ."...." ; .: $ . : .233,369. ; $ , . 266,010 . $ . . 396,507 ; S. .. 401.001} .$ 401.000 ..."...... .Tolal :. EXPENDITURES 9001 ~~~::":~~:J::.~1;::~'~'r::;':",::::';:~:::r:~~j~~~~:;:>;::~:~,~f.:~:~~:~~!~~::~~-~~~~j~:.~'i~:~:fk= '.CODE NO;.:,. CATEGORYRECAP.:~"!~.~:' ...'.'.,,','\:"/:;'.:i('>":.'::":-'. ,';';;':.>F''- BUDGET,."'. PROPOSAL.'_,',fi{APPROvAL Non-DeDartmental .. 590 7130 Principal 7230 Interest 7330 Other Debt Serv Costs TOTAL EXPENDITURES $ 132,315 $ 135,000 $ 135,000 233,364 264,192 261,000 261,000 4,782 5,000 5,000 :$ . .. $, 23$,101-1j $' j~$,S07 $, '401;OOl! "$ 401.001} 3811001 Transfer Emm General Eund - Amount transferred from the General Fund to fund debt service costs. 7130 Principal - Principal payment due 8/1/2005 on the Loan which financed the the acquisition of the charter school site and the balance of Coummunity/Recreation Center. 7230 Interest - Interest payments due on the loan which will be payable on 2/1/2005 and 8/1/2005. Final Budget 2004105 Page 81 CITY OF A VENTURA CATEGORY SUMMARY 2004/05 REVENUE PROJECTIONS ;~~~~;1~:~~~~f~~'~t1i:]::::~;i;{["~;,[f0~;:i~f,1~~~:~1;~~~!itf~~~~,~11~1~ii;~;~~tt:~~ 310000/31999! Locally Levied Taxes 0 0 0 0 0 320000/32999\ Licenses & Permits 0 0 0 0 0 330000/33999! Intergovernmental Rev. 260,478 5,710 0 0 0 340000/34999! Charges for Services 0 0 0 0 0 350000/35999! Fines & Forfeitures 0 0 0 0 0 360000/36999! Misc. Revenues 0 0 0 0 0 380000/38999! Transfer from Funds 0 0 442,566 448,000 448,000 399900/39999! Fund Balance 0 0 0 0 0 +pY~~~V~I~~~~L:L))H)H$z~b,~i~$$;i1b$#~$ti~$~,b~S4.4~;909. EXPENDITURES 1000/2999 Personal Services 3000/3999 Contractual Services 4000/4999 Other Charges/Svcs 5000/5399 Commodities ,~~~.0./~~9.~?~~~~?~~~~~i~~~xp, ..... . ....... rtlTJi;LQ!''''!!!J\:r1~W",Ni1lIE!f'''.,.''' ,."..'....>L.,s..,.. 6000/6999 Capital Outlay 7000n999 Debt Service 9000/9999 Transfers o o o o o >'$> o o o o o o o o o o o o o o o o o o :':~ :H<$HH:)::~~: o o o o o o .....fH), ..-,....-,-,..'.. .-,...".. .)$..,."."..... o 5,338 o >:-..-:.; ;:;:$" o 442,566 o '-'-',"'-",",' H442;$af o 448,000 o 448,000 o ......--'...'_.'-'. M,ll:QIlQ ""-"':-:-:-'-:-;-:':"-:";'-':-:---:::":',:>-':'.',....-.-,..;...:--:--,---.-,-,..-,..-. rotA4$*~i;.@rr~Re:$L>}V . .' ',,'J". ..."...., "',"'-"" J,""jj.j:li;()~"$.' Final Budget 2004/05 Page 82 CITY OF A VENTURA ef ...lfr.. i:E:ii;s~yicE:.iUf,i,~~_.~ 2004/05 OBJECT 'CODE REVENUE PROJECTIONS ;. ~" ,,', .. ., "." , "-,"' '; '.'."' .., '''''...~ """~"':"~""Y:~':"~" """, ~''':'','~.::~~':~''"., ,'"" ',' ....... ~"" 2.00.2/03. .. i. 20.03104 ...... ...20.04/05 .." . 2004105 \~cTwiL" . ACTUAL '., APPROVED CITY MANAGER' COMMISSION REVENUE. '. REVENUE 'i;' BUDGET ... PROPOSAL. ." ....PPROVAL.. . CATEGORY' 3611000 3811001 3811901 3999000 3842000 Interest on Investments $ $ $ 1,710 $ 4,000 $ $ Transfer From Charter School Fund Carryover Bond Proceeds 442,566 0. 448,000 448,000. ",'-'-""'" tcit~(;:::::-: 260,478 0. . ..$... .2li0;478.$ .5;710. ..$ . .442,566. $ .. 448.0.00 $ . . 448,00.0. EXPENDITURES ~. .,.'.".. ' ..'!:;>;'..':';;:;:i,~:;;T::'~"f:.;:~~::,:'.;::{;i;T::'~~'~f~:I!";T~o~fk~~<<:[~:'p~~~m'3~;):~200.~K~~D1;y,:,idr~~::,:.:.,;i?2"D04io:; .OBJECT. ;';"'. . ",'(i."i."'.'."il.".,.,..",:,,;,,,.,,, .'.i '.. . ......ACTUAt,.y....,.,ACruAL. ~,~PR()VED .Cn;Y,MANAGER,:', ,cOIllIllISSI.ON CODe ......;CATEGORy:'."-,'..i..: ."'. './(. '.. ."'~':;:Y":':"/'::B~DGET\""<~RoP6S...C'> .APPROVAL 7130 7230 7330 Non-Departmental _ 590 Principal Interest o 260,483 o 5,338 ". .. $ . . .265,821 147,685 $ 294,881 $ Other Debt Serv Costs TOTAL EXPENDITURES 448,000 448.000 $ $. 442,566 . $. .:: . 448;0.00 : $: . #8,00.0 3811901 Transfer Emm ChrJrter School Eund - Transfer of funds for lease payment from Charter School Fund for elemetary school to fund debt service costs for construction of school. 7130 Principal - Principal payment due 8/1/2005 on the Loan which financed the construction of the charter school. 7230 Interest - Interest payments due on the loan which will be payable on 2/1/2005 and 8/1/2005. Final Budget 2004/05 Page 83 CAPITAL CONSTRUCTION FUNDS CITY OF A VENTURA CATEGORY SUMMARY 2003/04 F~~~?~:~ ~---?~", :,.."~~7,:,<r;:':~::T~:'~r~~F?'f' '~:f~:~FUNDDEs:CRiPT"dN':?~7??:?::~~~::f\~~:~':~~;;:}~,~i7'~~,:'::r,::,,'r:';:~~:,':',~?7?~':--:'.\~~:?'! These funds were established to account for bond and loan proceeds and expenditures associated with various projects which were financed through long term borrowing. REVENUE PROJECTIONS "'"'~... '--,- ""'"'""""" ,. ,~~"'"""""". '" ,~~~~-.-y~~~"'~'.~",., ",,",.,TI,,-,..., ".' .I:'.m~' _,:,,,.,' - '. ...,;.:~:. . ...";,.' ..... .""';D~;i:;:' ..,:"2001/02. '.200~3'..:.~003lO:1..'./.;2003lO4:'... .,>.,.2004(05, OBJECT ....;, ....;..,.."....' ';'ACTUAL'. ACTUAL; ; APP~OVEO,;...IiALF YEAR C~ MANAGER .CODE.CATEGORY. .., ...... REVENUE:> 'REVENUE.. BUDGET"\'>>>:ACTUAL '..:';PROPOSAL 310000/319999 Locally Levied Taxes 320000/329999 Licenses & Permits 330000/339999 Intergovernmental Rev. 340000/349999 Charges for Services 350000/359999 Fines & Forfeitures 360000/369999 Misc. Revenues 380000/389999 TransferlDebt Proceeds 399900/399999 Fund Balance ...'-_._-.-....,-..,..'.'...'.'....-:--.:-;..,:-:.;.:.:" TCl'I'A4Av...!i.Aa@> . $ $ $ $ $ 91.550 5,505,749 114,125 38.289 6,027.675 11,632,527 ."......... . :":'::::~:::::s:: (11:;624;974:' ;$; ::'fj;i46~652':: 4,079,711 $ . 4.118,000 '$ . 250,000 . ".,,-,... 250,000 $ . 250,000 250.000 EXPENDITURES ~i~j~~lf~;0;t~;rff"jJi:;~~r(~{~!!~;fJ:{;f;~S~{:?~';tt:L:.:Sl~:~;;,:{:;\::;f~J~;:fi~~i~~~~~~~~1f;~~f~t~~~~~~;; iCOOElIO;;'. -.CATEGORYRECAP", '."'. ,.-".....:.,..... ';""". ".',:','. ..:;..'.:;BUDGET'...'.;.'~<;'ACTUAL..;'.,'i PROPOSAL' 1000/2999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 4000/4999 Other ChargeslSvcs 5000/5399 Commodities 5400/5999 Other 6000/6999 7000/7999 9000/9999 Capital Outlay Debt Service Transfers $ 6,175,510 $ 7,511,229 $ 4,118,000 $ 45,713 o 110,000 0 250,000 $ 250,000 o o ,.,.,-..,-,-....,.,'-'...'-,.,-,-:,.-:.:.:.:..,> ...'c.:-:-.-:...-.....-..,.....,...-.--<_. TOTAL E;XPENDITURES . $ 6;175,5..1'0. $ . .7;666,942. $. : .4;H8;000 $. 250,000 '$ 250;000 Final Budge12004/05 Page 84 CITY OF AVENTURA CATEGORY SUMMARY 2004/05 This fund was established to account for proceeds and expenditures associated with the bank loan issued in 2000 for construction of the Community Recreation Center and the acquisition and construction of Waterways Park. REVENUE PROJECTIONS 310000/319999 locally levied Taxes $ 320000/329999 Licenses & Permits 330000/339999 Intergovernmental Rev. 340000/349999 Charges for Services 350000/359999 Fines & Forfeitures 360000/369999 Misc. Revenues 380000/389999 Transfer/Debt Proceeds 399900/399999 Fund Balance 6,027,675 4,903,129 T9T~4~V~!IA~.4~H??i~,j;jt81$i!$",~$ia~$ $ $ 0 0 0 0 0 0 0 0 90,927 53,257 0 0 $ o o o o 17,902 o 4,076,098 ~,Il$4,1l9IlH $ o o o o o o 250,000 H@I,Qiltl $ o o o o o o 250,000 .".., ,.. $??~!;Ii,IlIlQ EXPENDITURES 1000/2999 0 0 0 0 3000/3999 0 0 0 0 4000/4999 0 0 0 0 0 5000/5399 0 0 0 0 0 0 0 0 0 0 <'::"': . ...$....... >,:,..",:,:,:, ".$> ,':-:';';-:-:':"""-. ........". .,-,-....,--...... .,-"",.., .:-:.;-:.:.:.:....:.;., ......". .,";':-:-:-:"':';';"-:':';"-:':'.. ";:::::::::::::::n:~(:::)::<:: :.. ... .$..... ." ",... :::::::.,:::;:::'::::: 6000/6999 7000/7999 9000/9999 Capital Outlay Debt Service Transfers 880,288 o o 1,215,475 o o :-:::.'.;."; ",-,-,'-','-'"," ,.....h>....... .-:..: 250,000 o o '!'P'!'J>.4~~F~PlTYR~~? . ..>H$H1,k;~,W{$>~~,~$!$>~,p~,pW$k~,p~$ ?%p!IlPll Final Budget 2004105 Page 85 4,094,000 o o 250,000 o o CITY OF AVENTURA , ';'''? ",.;," '.. ... i{' .. ,'2000LOAN"CONSrRUCTJONFUND 340"," .:,.". ..... "...... ., ...... '.,........"...:......~~ ....,,,....,,' .l~. "......'-"",.".'..l+.....,l<ou........_...,~._.".~, "...,,,. ".,.....,,~,... ..~..".. ", ...',.. .... ..... ......_..~.......,>I.....'....".... ..'.._".,..,.....~ ~,...,......,""""".M".,~...._~>I............,...,...,,',~.. ,_ ",; -,. '.. .....' 2004/05 ~,,":','''':'..'' "': ,~''''~'~::.~T'J:'' REVENUE PROJECTIONS OBJECT CODE , " ;, "'''~''; ~;;;;;;o.2' .'.' : 200m3'.:"";.' "'iOO:i/04 ,"', . "":,ACTUAL: . ..ACTUAL;';:.APPROVED '. ,. REVENUE '. ..'REVENU.E..'-";., .BUDGET. ,..,. " . "~--,,_...,,... CATEGORY .. ... ,. 2004105 ,. CITY MANAGER PROPOSAL". . 2004105 COMMISSION APPROVAL 3611000 3999000 Interest on Investments $ 90,927 $ 53,257 $ 17,902 $ $ Carryover $ 6,027,675 $ 4,903,129 4,076,098 250,000 , $ 4,95J;,~~~ $> 4;094,000 r,,(;jr .$ 6;~)~,602 F '::25(1HlI)D $ 250.000 .~50,00a EXPENDITURES 9001 OBJECT");"""':': . ""',',. T',;. .", ..,.;.,;,. ,.."r,:.. :;,'...... .,..." :ACTuAL..' ,., .."'ACTUAL"'."'." APPROVED" CITY .MANAGER "COMMISSION . "';', .::;::<f:'.;,::',~'.<:.."~, ~'.'!':':',:':,'.'\/::~::'~:'::;:<..!:::,t; ~:::':.:..;: ' :'~'., ,"',~:., 'I"/'~;"';.") .': ..':,. "r~\~:-:-'::, ,', ':,' ,.::,~: '_.' ,..' ,. ~ .. ",,;.<,'., ':. '... , .CODENO...';'."'..' CATEGORY.RECAP ;' ';', ..,. "';'i. .'.. ,;',. .". ',"".r:.:".:. ..: -".... BUOGET".:'\i:.PROPOSAL '.:':.'APPROVAL' 6203 6205 Communitv Services - 50~539/541/572 Waterways Park Impr. $ $ Community Recreation Center 1,215,475 5,763 $ 874,525 4,094,000 $ 250,000 $ 250,000 TOTAL EXPENDITURES $1,215;475 $... . 880,21lll $... 4,094,000' $ . .250,080$ .250,000. Final Budget 2004/05 Page 86 CITY OF A VENTURA CATEGORY SUMMARY 2004/05 This fund was established to account for loan proceeds and expenditures associated with the 2002 financing issued for the acquisition of the Elementary School site and to partially fund the construction of Community Recreation Center. REVENUE PROJECTIONS ,f;\\~:t-~ jl"'" 'I ~.,'~. ~". ,.t. p ..'., t~t~'1:"".""""20'o1i02" "";'~;:""'20o:iio3f:'R\~:'~'~"'!"'2oo3104',"'r;'"T.'i,~~''' r "4jO" 1l\.;.~' :'"~'Qi1J",."''I''' '. .', .,.( .- ,;~. 'l;~t,:;:', :; .\1~~';\t"" <i;~4'}!';>~:'I:" ~li~r1~';i~X.,il>\":';1.~;~:,.~.:~;~':~~;~~~:,~;;;,.:::,~j,,~~; 1;, ,4.,~}t;~~;tr,:,:' " : .;;: /:;/~~,~~~t;4.~~~,~;~,,,,::,J;)~~~~~r:',;~,~';~~~i .,OBJEC"T,. ,'/C:,,~~~ ./~ ,r';'~;)_J":. ~ ;, ~~ d '>~f. ; __ ,!.I~;;;~.:::::;;t::~\"AGTUA1.:i'i:~~,:.:~~:~Acr,U~(,"'::~:ii\,"~:AP~ROVED'~:~.~GER:q..:;.CO'MMIS'SfON.' .' ~," '" .",,', -. ~ 1 .1" '''i.' ': ! "; .(~..; .1"/. I '.~ 1':-'w';:'~'1"'?~>r.;~' ,:':-:'.; ',~" '\:'~ ';,,":! ~.,:t~h~', ~" :"';"," ".....:..':...':t.,.t:~'; ~:I'..,:,;,":l;:!~~"'~':,f.','.~i':.'::;f:..,-1-: ".,.j '"'t.1"\"'lj~,,:!,;~~:,,~:,.:.~,.. ::i'!:' 'd ;, ..CODE. .'.'~. -).. CATEGORY :.'.!i"'.','::". :H:'.,. ',:,,:':~.'...:>',REVENUE.>.,j:"":.'REVENU!; .~-\.,,,,,. BUDGETt"";..fROPOSAt"'!.""'/AFip~OVAL' 310000/319999 locally levied Taxes $ 320000/329999 Licenses & Permits 330000/339999 Intergovernmental Rev. 340000/349999 Charges for Services 350000/359999 Fines & Forfeitures 360000/369999 Misc. Revenues 380000/389999 TransferlDebt Proceeds 399900/399999 Fund Balance ,::,-,-:-;.:,:,:.:,:.:.:.,.,::-:-:,:-:::-:,:,:.:.:.,-:.:." "':-:-:-:::,;,;,:,:,:,,-...;. TorALAM...IM~l;$H> .<1: ~@'tm'" ~IY~~.;!"~'rl.~ 18Jl€c r'.:.:>4.<".... . NCATE- G.. O. "R' y. '.R. ECA. '.p..'r.~".:'-'i;. ,.:.; i;COQE'NO:~:1~. "'.r., "', '. ,,$.: t. ,:~'::;:h'"":, .:, 1000/2999 Personal Services 3000/3999 Contractual Services 4000/4999 Other Charges/Svcs 5000/5399 Commodities 5~~0/~~~~ ." '." ...?t~~r8~~~~ti2~ .~~~~.~,~.~. ,.... .......... . TOTA~W'E!RAT!I'f9WENSFS'.i.',' """>>"$::""'" 6000/6999 7000/7999 9000/9999 Capital Outlay Debt Service Transfers o o o o 623 5,505,749 o HS:S!lidtz $ o o o o 7,401 o 971,084 "",-,",',-'" $9tM~5 $ $ $ o o o o o .:-:-:.:':...:-: o o 952,493 22,380 o o o o o 20,387 o 3,613 $>z4,IM$ o o o o o o o o o o o o o o '-'--'-"-:"""-' . - . , . . '. - . , '. . - , - . " . ",' -,-"".' .-.- :.:,:-;.:".,~:- >$>>' :'.-,-.'.'.':'-':' .........' EXPENDITURES :-'11;'4!::'.~:~~~ff.ii'~1r:""-\~'?!.~~..",,~," '. "';0: , '!l: ' ;,;',200,~~.:;>!r,;~:~.l:.:2~O~;j.~;:~',.;~:ii~~f+;.2~:~l!A~t y:~")'~\O. . ".~~;;f",;,,,,,,'o?'"l~:l':!);''!''' ':...,: ::i.~"':t:1;:~"'='i"lt'Jt!'1':~1,';~it!~1~\ _ ,.l':~:(.(..<t,;;1, CTUAL'6W'-ACTUAL":'!ii!if.:'AP~RMD;.CI1'Y:M . ::~:!)i:~;~~t::!.!8-!i~i~*J~:::?;?~:ffj:~1;~~i~~~~);~:~~i:6ft~~~~~~i~S'~:, . Page 87 o o o o o '$">" . -' - " . ,'. ,-.'. - : .... ..$........ ... ...---'.. .. . " -,-" : ~ : : : : : . , : : : ' : : . . : . . . :.:::,::.., o o o o o >..$............. :,:,:,; o o o o o .>.$>. o o o o o 4.534,665 24,000 o o o o o o o o Tqf)l,W~*F~~W~~~>>$4,~~,~a~ $ >~t~jil& $Y~~.()()()$> .. ...$ ...-.-.-..'.-,-,'.-,-. ....-....,-......,..-.-. .....-..,....,.,'... ............. ..-:-",...,.'-:. Final Budget 2004/05 CITY OF AVENTURA 2004/05 REVENUE PROJECTIONS ~\:;0?; ~~;1~1::;r~.:1~~ ~'~}.;~.::;~:7~~37n~7j}~~:Y~::~S~~~~;:~~,j: .:: :'2ooj'To~;::~:;~~!i9iiiJO~T~fr)~'.;i'~~~3ro47.::.~~t;!h~5:;'!.'r;~':~~!~~':2004I05: OBJECT ..... . "'" ., . . ..., :~rU+L>:'; ;,;,;ACTUAL, 'f''pPROVE.D CITUANAGER ...:. COMMissioN .CODE.CATEGORY"..... . "'" .REVENUE(' "REVENUE' . BUDGET . PROPOSAL. . APPROVAL 3611000 Interest on Investments $ 623 $ 7,401 $ 20,387 $ $ 3999000 Carryover 971,084 3,613 3842000 Bond Proceeds 5,505,749 . ~7M~~ $' J n>I,,1 >$ >:;;~06~!:Z: F 2,a:;00Q . k EXPENDITURES 9001 :0:::., ~:;~~:777:":.:~:~~:;:. ~'::;\~'~.:" :?t~;?:'D'Z~:,;'2,O~1~~;Z7:;:;.,~cici2lO3i~L(F;if\J~ho~~,:1:)?:2~~~.5:1";rG~~F~ OBJECT..' : '.. :.:. .......,.......",,;.?;>..;.;,-;,.. Ac::TUAI,.~''',:..ACTUAL..:!..,.APPROVEDCITYMANAGER.,::COMMISS!ON 'CODE ~6:.~;.CATEGOR.YRECAP.i::;,.:i<',.:. ::;.'. ;"f:'i>, ":. . ':':\.' BUDGET:"::PROi>OSAL: ':'APPROVAL 6205 Community Services ~ 50.539/541/572 Community Recreation Center $ $ 900,000 $ $ $ 6410 Charter School 60-569 Equipment 24,000 6107 3125 Non-DeDartmental -90- 590 Charter School Land Acq. Debt Issue Costs $ 4,534,665 $ 52,493 22,380 '$ 4.534,fi65..$ ~74,813.$ . . 2:4,000 . $ ... $ ,.::, TOTAL EXPENDITURES Final Budgel2004l05 Page B8 CITY OF A VENTURA CATEGORY SUMMARY 2004/05 J!ll!t...~ This fund was established to account for loan proceeds and expenditures associated with the Florida Intergovernmental Finance Commission Loan which was used to fund the construction and equipment for of the Aventura Charter Elementary School REVENUE PROJECTIONS :a:}J2f~iji:':;:~f:P,':~:~i:.;:';i1i'~i~;:,~~Z:;'~~t~;~{;:\,~~'~:~#~~J:i~~~'!.:~~~~~~,~~#~~~~~~~~~~~;~~g~~~~~ 'CODE :i. ,.',.CA TEGORY .",:; """'::",'i",..,('.\';":.'.,,,, .RE"ENUE';', :i,: ~EVENUE"t.!~'.': BUDGETi ,".""P.ROPOSAL .,.:;':.;J'APPROVAL' , '" , ,"." , ", '"""" ' , . :~' '7 ,". ,.., , ,.. ,', ,. .". no ' , " '. . ... ..:....' . ...':...\,..'.. :. ... ... ..... . .. """N '~:u:,. .., ..... .. ,_ ," " __ ....'. 310000/31999! Locally Levied Taxes $ $ .320000/32999! Licenses & Permits 0 330000/33999! Intergovernmental Rev. 0 340000/349991 Charges for Services 0 350000/359991 Fines & Forfeitures 0 360000/369991 Misc. Revenues 0 380000/38999! Transfer/Debt Proceeds 0 399900/39999! Fund Balance 0 .,",._------,.",-........... """',-,......, T9TA4AVAIi.Jii$4$.//d> . ,., ",., >$ $ $ $ o o o o 53,467 o 5,758,314 $;$1~;1$~F o o o o o o o o o o o o o o o o o o o o o .. $ /$.>' ':::';,,;;-~,,;., EXPENDITURES ............- >>:".,S> ....... ... . ......... 6000/6999 7000/7999 9000/9999 Capital Outlay Debt Service Transfers 425,370 o o o o o o o ,/k, ' o o o o o o o o o o ,',,'.$.,.,....",' :'$,>, >.s:.... ':::':::::'" :-,:,:,:,:i<;:.:: 5,678,448 23.333 110,000 o o o o o o o o o T<;lrALE)l:~"!,!I;ln:\!~E'$>.. ......... ,.,.,.,.,.:.S......l!5;:n045,"'mS"> .......4 Final Budget 2004105 ,-,-,.,..:.'., .....:.;......,. ,,'s' ......... ............. ...... ',"',' ........,::."'.:.. Page 89 CITY OF A VENTURA ~i. ". .'..,.....,~d~"1'q'~"".,~"'."'_. i, . n m~, . P' ",' . '., ,'; .' ". S, ,I'US'. .'J!!hEmlIu;., lJ r ,. 2004/05 1'W'"":~~"-'''!''''''''''-'7., l' OBJECT, CODE j' 11j:lli:;I[''jtl~f REVENUE PROJECTIONS . .'''>..':;:C0:'':2001102~7 .~:.;. 2002103" ",: 2003104 ..,',,".. .;.. I..'" ",' , ' . .... .' .:.'::"",:<':;'<:~" ,ACTUAL",:ACTUAL CATEGORY "f'. 'f ['ii.. '::: :!J>i!,,' REVENJE"::(i:, REVENUE.. ~,"""""'1",~-,-,,-,~."..-..._._,.. 2004/05 2004105 '..'," : APPROVE.D.CITY MANAGER .cOMMISSION ..EiuDGET. ,PROPOSAL' '., APPROVAL 3611000 3999000 3842000 Interest on Investments Carryover Bond Proceeds $ $ $ 53,467 $ 5,758.314 $ EXPENDITURES 9001 OBJECT i'. ' "'.:'.. ~ .':'.'.,: ".'...:"".;"c'.:,;"...l".,:.':".,>,.,i;,;.,..,o.CTUAL: 'c""': .'ACTUAL'.::.'APPROVED'CITY MANAGER' . COMMISSION. 'CODE N~:"'CA':E(;OR';;RE'c~pf'i:':~:/;;~J':~:(\::'>l':::!:"" . .,; .." "BU~GET'.::PRO~OsAL'> ' APpROVAL 6307 6401 6410 3125 9118 Non-DeDartmental-6010-569 Charter School Construction Computer Equipment Equipment Bond Issue Costs Transfer to Charter School Fund. 425,370 $ 5,214,261 183,896 280.291 23,333 1 0,000 $.: '425,370 $' ~,8 .1;781' .$ . $ .. $ $ TOTAL EXPENDITURES Final Budget 2004105 Page 90 STORMWATER UTILITY FUND CITY OF AVENTURA CATEGORY SUMMARY 2004/05 """"""'::"~'~'~."~,",:,~~. .~. ."":: ' OBJECT CODE .>.CATEGORY' $ ACTUAL.' REVENUE. $ 0 0 1,078,298 0 3,262 0 0 310000/31999\ locally levied Taxes $ 320000/32999\ Licenses & Permits 330000/33999\ Intergovernmental Rev. 340000/34999! Charges for Services 350000/35999\ Fines & Forfeitures 360000/36999\ Misc. Revenues 380000/38999\ Transfer from Funds 399900/39999\ Fund Balance , .." ....."......... ."."."...,..........-.-.--. , ...... .TOTAL AVAILABLE.: . .: . ., "." ..,.,.... . o o 771,835 o 5,945 o 1,120,697 '.;' . COMMISSION APPROVAL $ $ 0 0 0 0 0 0 939,518 963,002 963,002 0 0 0 0 0 0 0 0 0 25,604 0 0 .."-,,,.. .... ,., . ...."""... . .)iiAig8,41t $1,081,56& $~li5,122 ......, , , ."-",,. ..."."".. $ . ... 963;OG2 $. . 963;002 EXPENDITURES t"l"t ;r,':: '!~".h~.' L,;:>~,,,";:~:~.",..r~;!,~.?~.:,!'1,'. '~I":'~~, ":':\::I,::'i:::'<.'..,,. \". 'r.. ,. ""!'~~'~i~:f: ,l:~,~~" ~..'tl''l'''''' : ,," ,', ,', '~"',,, " ".,.,...; ,,,,... ~~.'"'S'\"" 'r:: ,',"",. ~"., .',.'", r,'. ,,': ~,,, ::.~-(. '" ('~".::'i,: ~": ' ',;>' :"'~';""" :~':'~\" "!,.~:f, "',, ~', ' I.:','! .' "~,, 2001/D2 .. ""', .': :-: ",~,:2002lO3: :I~ '''',,"1:. ";':~::2003lO4 .;'( ""~, 2.OO4JOS '''I ~ ., "2004/05" !~~i~J~!,il;t~~~~~~~'~~gi~:;i,;:'~:i!!;~;;,t~t!~~.i;i::.i;:J:j,i!~r~i:.:j~;;~~~:~~!iITp:i~tti~/;::'c:~:~~ 1000/2999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other ChargeslSvcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/59990th~r 9p~~~ti~~ Exp. 0 0 0 0 0 TPTALQ!>$AAnN.GIEX!'EiII$ES) 'i$$. . .. "$ <$.$ 6000/6999 Capital Outlay 9000/9999 Transfers ','-',:,'-:-'.'-:-'-:-'-:.;.,-"--,,,.'--.--;.;.'.'--.' motJ\4",*~$Nptry%~.:'..""'" $ $ $ 1,299,488 $ 1 ,858,434 $ $ $ 568,218 $ 396,904 ""-,,..... . 965,122 . 758,627 204,375 ...... ....... . 963,OOL 180,541 567,037 .,." ".,.. ."...,.....,.,.,.....,-,.. '::;:1~480~~2#;... .' ::::;:~~42~A71:: 758,627 $ 204,375 9~;OO~ Final Budget 2004/05 Page 91 CITY OF A VENTURA 2004/05 REVENUE PROJECTIONS ,OBJECT,:" ~"lf'~ ::1:' ":;~i,'/";;~\' \~:".~:~' ;~>'.;'::!:l~ 'i'~: 'l.rE!.' ;"":"~1\'AC1lJAl'::"~'''':::,:~i'!i:"',.'ACTU,AL::Pl~ly,APP,~OV:ED; CITY: MANAGE~.1,l: 3>;C,OMMlSSION ,.', .' T"'", " .', :, :'fr:;:" .;',~:"~:' ,~.,.l ,!.. .. ,':.:;:..,.1" :,: J!!,'\~ ,;.',;<<;-:/!' ,~; "', :.-.".: 1.!I!'~T'~: ,"::::,"+'f',' ,il..~:,:"~.,.,,,; .t""" ,":!i,r.:'"", .,:.!' ""~;:-':"~""" ~': . :. , :,: , "::: ..."".:...':,~)~" .t':', .,:".'~s ~.r,'~'h~'~, ,:' ." ..':' ',", .> ."", , . 'CODE :;;,.",,"CA TEGORY:.';.':;'..,':".;;'.'il;,."C,::.:.,:,. 'REVEN:UE'ii",,'i."REVEN:UE,>':H:'~"'il(iDGEl'/:"~::PRoPOSA. """. '(":.;':'AP.PR. ;';';;A'L" , ',':, " . "'".,,,,~,,,:,,~',,,,,,,,,,~,,,"'., '. .,,'1,'" '." "","'~', "f.' ".. ,....,.,...:...'.. ,\"I.. Charaes fot Services 4~1 3439110 Storm water Utility Fees $ """:"-'.. . .....-..,--_. "".'."".$/ 771,835 $ #i,ii~$~. 1,078,298 $ ',",-,",-,-"-'" HHMtili*~~ t 939,518 ?~~~,~W $ $> 963,002 )6;l,qq~ $ $) 963,002 /~~$.~~~ .-...-,.....,-.......-.'. tOl;.li. Interaovernmental Revenues 3343602 State Grant $ -:':.:':',.:-:-:':.'....'.'.-,-.-_.,-_._.,._'..,..:...:':. t""'I/" . . .. . .. . . ..:). 580,000 {~llll,Wq $ $ 650,000 {.~~~.ll~~ $ $' $ '$. '-'-':":',:-... $ 'A/ "'-'-,-"-" "',-'-,--'-','-'.' "'-:::-'-:-'-'-'-',' ...."",.::-.,. Mise Revenues 6.9 .-.-,-.-.-...--.... .... . .. . t"'~I. Interest Earnings $ ..........,-,..',....'._. ....,-.:-.,-.'.,_....:-.". .."""",$", 5,945 {!i;~<I$ $ :C 3,262 ./.~A!6..~ ..... .. A'/' .{$H{. "'$ ,.. 3611000 Non -Revenue 8-9 3999000 Carryover 1,120,697 ........ . . .{~i;#q.i;~f $H{' .. ,$ 25,604 ...."".., .-,-.. ........ HLL)~M4 $ .:--:.'._.'.'. '-.'-.""" ........-.--. "....... ......-.....,-'.. A{ ...',-'..,':-'--'...... .... ... . ....._"-... . ..... . :.,,:.:.:,:~., ..-,...... iT~~.i:)) , mcjmAt-A...*I~~j~~#~#f~iif~i;~~~i?~~,1~~~~.qq~:~?/~~~$q~L Final Budget 2004/05 Page 92 CITY OF AVENTURA 2004/05 OBJECT CODE NO.: ';':.,"; ; EXPENDITURES 5001 .",''' .~. "'" . .~~.". 20021'03......'.... ....:.~.."..:.."2003lO4. ...,....,\~"'......2..00:)4I05" ""'. ~.., '. ".,/ 2001/02 ". . . ...~^:,",'fI"'~ . 2004105 "1':'''.'''''1:', -,.t ",', .. . .'.,.1',,' ~ . .,... .ACTUAL . . .ACTUAL:'. ... APPROvED CI'N MANAGER.. ',' . BUDGET'; PROPOSAL. COMMISSION APPROVAL , CATEGORY RECAP Capital Outlay: 6306 Community Services - 538 Drainage Improvements $ 1,299,488 $ .".",.."-,.,,. .-,,-..--,........ $"b.,T"tol> ' . .$)J~9,4~~ .$> 1,858,434 UI58,434. $ J. 565,000 565,000 $ $ 640,000 . 640,000 $ $ 640,000 . 640,000. 6999 Non~DeDartmental _ 590 Capital Reserve $ $ $ . $, $ $ 3,218 $ . , 3,218. $ . 118,627 $ 118,627 $ 118,627 118,627. ..""..."',,, S<lb-T"tal . Total Capital Outlay ",-,-,',',",',","-",'.",',',',' ."-.,,,.,-,.-. .......".,.-- $ ...1,299,488$ , .1,858,434$. ' . 568,218 $.. 756,627 $ . . . .758,627 NON-DEPARTMENTAL - TRANSFERS 9001 9111 9101 Transfers - 581 Repayment to General Fund Transfers to General Fund $ .",." ,.. S~b;t~i.;l> .$ 180,541 180,541 . .----.,,-. $ $ ,$ . 375,000 $ 192,037 >~67A3f $ 200,000 $ 196,904 . . ~~fi>~o~ J $ 204,375 .: : 204,375. 204,375 $ ..2114,375 ""'"':-:','-"'.'>:-.'-',',';'.',' .."...."",. ",",',","",',','.',,'.' -:'-'-';--';-;"-'--,-'--,. .,." ,., $ .1,4S0,1l29. $. . .2,425,471 $ . .965,122 .$ . .. . ~63;Q02 $ 963.002 TOTAL EXPENDrrURES Final Budget 2004105 Page 93 3439110 Stormwater l11iJ.Jt' Eee.s - It is proposed to maintain the Stormwater fee at $2.50 /ERU to fund the required drainage improvements. The following represents the computation of the revenues derived from Stormwater Utility Fees: Customer Data: Projected No. of Billable ERUs Monthly Rate Per ERU 33,438 $2.50 Revenues: Gross Stormwater Utility Billings 1,003,127 Less: Uncollectibles (40,125) Yields: Net Stormwater RevenuE $ 963,002 COMMUNITY SERVICES .6J.Q.6 Drainage Improvements - The following projects are scheduled for the 2004/05 fiscal year: Hospital District South Collector NE 27th Avenue Final Budget 2004/05 Page 94 POLICE OFF DUTY SERVICES FUND CITY OF A VENTURA CATEGORY SUMMARY 2004/05 This Fund was established to account for revenues and expenditures associated with services provided by off duty Police Officers in private customer details to the various businesses and condominium associations. ~.. CATEGORY REVENUE PROJECTIONS . ~'.:'. :' ';:::':"'~\.20011O(:"""'77'2002ro37'" 2003/04,;,::.'SC:-::2004i0s~"T2004i05 '. ' ..' .>>': ..ACTUAL ACTUAL ..APPROVED CITY MANAGER COMMISSION .". ::":":~:;'.:~:,: REVENUE" :'REVENUE ":' '::'8'U'DGET~::::'" ':.PROPOsAL; '. APPROVAL -:--.-r"':'~ ., 310000/319999 Locally Levied Taxes 0 0 0 0 0 320000/329999 Licenses & Permits 0 0 0 0 0 330000/339999 Intergovernmental Rev! 0 0 0 0 0 340000/349999 Charges for Services 314,204 397,521 300,000 415,000 415,000 350000/359999 Fines & Forfeitures 0 0 0 0 0 360000/369999 Misc. Revenues 0 0 0 0 0 380000/389999 Transfer from Funds 0 0 0 0 0 399900/399999 Fund Balance 0 0 0 0 0 TOTAL AVAILAllLE GeNeRAL FUND ... ..$ 314,204 $ .3!l7:S21 $ 300,000 $.415;000 .., ". . $ 415,000 . EXPENDITURES ~~~~Jl0it~~r~~i~;~~~~~:~~.~0~~~~i:!)!!:~~i:~;;,?~;rff~;~~:~!~i~!i~;~W~~~rf~~ 1000/2999 Personal Services 338,859 348,942 300,000 415,000 415,000 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other ChargeslSvcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 other Operating Expen 0 0 0 0 0 TOTALOPERAnNGEXPENSES ... .. $ : .. 338,859. $: . .J4a,942.$ . . 300,000 . $:. .415,000 $: . 415,000 6000/6999 Capital Outlay o o o o o TOTAL EXPEmlrrURES. :.. . .:.: $ .: 338,859 1;',:. .J4i;942 $ .. . .300,O1l0 $. . 415,000 $ 415,000 Final Budget 2004/05 Page 95 2004/05 REVENUE PROJECTIONS W5:~~gr~~~~~;':~~J,;rt;~f~;!",;.,..,.. .t~~{ft~~~~~lf~~~I~~~~~~~r~~J::lY~~~l~: 'CODE """.";:;::.'..,, C.ATEG.ORY>;:..f;c';:w. '. 'fi.'f;,:~;cP 'REV. E. NU. . E',.:,,;""..'f"RE, V.EN.U.' E' .!. '::"""!.FB'UDGE.T..' ..".,".p. RO. p. O~.i.',,:,,'.;.: .A' .p....P..ROV. A.. t... ",',<",',!,.,'.,.I"'l. ,.",,,.'."1':\,,.,','''.",\,..1' '-.'1:'''' . ".1, 'i'" -"',,' ~", 3421100 Charaes For Servicl1!s Police Detail Billing 314,204 397,521 300,000 415,000 415,000 j~t~U) ')H/F314,2lr4$~91.~~fF )~o,ooil $)iI,1'S,OlrO $>A1{i,01lO ."..............."..... ....... .... ..... .... .,. ......... ~prAh@V~/Il9~~)>$.<~i4.:ilJ!i H$)~@~*1$ //~(),()()()$ )A1'5;()~ nFH#1~,q# CITY OF AVENTURA 2004/05 1420 2101 2401 Public Safety - 521 . Extra Duty Detail FICA Worker's Compensation .........,....."..'..,...,...,..'...-,.,'.-,-......... $~~;t"tiii:.:.:.:... .......:.:.')..:::$ 288,112 22,045 28,702 HH~~;~~$ 303,428 23,212 22,302 .....",... 3"fil,~~,2$ 254,994 19,507 25,499 3~;()()()$ 358,273 27,157 .29,570 +1'5.0#$ 358,273 27,157 29,570 41~;l)# iF/3~;~~$ /ilMi;941i$/3#'lllli!$>ii.15,il#H$/ii.isill# TOTAL EXPENDITURES . 3421100 Police D.etail Billing - Estimated amount of revenue generated by off-duty details in the City's business and residential communities. Final Budget 2004105 Page 96 APPENDIX BUDGET SYSTEM The City of Aventura uses the Budgeting by Objectives Process in the fonnulation of its budget. Departmental Budgets include a Recap page that contains the Department Description and Personnel Allocation Summary and Organi2ation Chart. Each department also includes an Objectives page and a Budgetary Account Summary. The Objectives page presents a review of the department objectives and performance/workload indicators. The Budgetary Account Summary provides expenditure detail and a comparison of current and previou5 years expenditures. The Budgetary Process is intended to be very valuable in communicating with the Commission and citizens of the City. BUDGET PROCESS The City of Aventura's Budget process began in April with a staff meeting between the City Manager and Department Directors to review budget philosophy and develop overall goals and objectives. The entire budget process encompasses approximately five (5) month5 of the fi5cal year. During thi5 period, meetings were held with Department Directors, the City Commission and the public to insure representative input. The budget calendar that follows details the actions taken during the budget process. DATE RESPONSIBILITY ACTION REQUIRED April 4 City Manager Department Directors Overview of budgetary issues and establish priorities. April 2S City Manager Staff meeting is held to distribute Budget Request Fonns. Fonn5 will include budget figures for previous fi5cal year along with actuals for six months of current fiscal year. April 25 to May 16 All Department Directors City Manager Finance Department Completed Budget estimates are submitted to City Manager. Revenue estimates are prepared. May 16 to July 3 City Manager Conducts departmental budget review meetings, balances budget and prints budget documents. JUly 9 City Manager City Manager's recommended budget document and message are 5ubmitted to City Commission. July 22 City Manager City Commission Budget Review Meeting, adopt tentative Ad Valorem rate. September 9 City Commission First Reading on Budget and Ad Valorem Tax Rate Ordinance. September 21 City Commission Second Reading on Budget, Ad Valorem Tax Rate Ordinance and Public Hearings. Final Budget 206411I5 ~97 September 22 City Clerk Tax Rate Ordinance delivered to Property Appraiser. October 1 All Departments New Budget becomes effective. BUDGET AMENDMENT The Budget Amendment Process will differ as to fonn depending on whether or not the original budget appropriation is exceeded as follows: Any change or amendment to the budget that will increase the original total appropriated amount can only be accomplished with the preparation of an Ordinance requiring two (2) public hearings and approval by the City Commission. Any change or amendment to the budget which transfers monies within a fund but does not increase the total appropriated amount can be accomplished with the preparation of a Resolution. This does not require a public hearing, however, approval by the City Commission is still necessary. BASIS OF ACCOUNTING Basis of AaDunting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long-tenn debt which is recognized when due. Final Budgel2OO4I05 Page 98 GLOSSARY ACCOUNT A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. ACCOUNTING SYSTEM The total structure of records and procedures which discover, record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. APPROPRIATION An authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is limited in amount to the time it may be expended. ASSESSED VALUATION A valuation set upon real estate or other property by the County Assessor and the state as a basis for levying taxes. BOND A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable periodically. Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater legal formality. BONDED DEBT That portion of indebtedness represented by outstanding bonds. BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget-making authority to the legislative body. BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Represents the level of control at which expenditures may not exceed budget. Any revisions that alter the total expenditures of a department must be approved by the City Commission. CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long term work program or otherwise. It sets forth each project or other contemplated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. Final Budget 2004105 "- 99 CAPITAL BUDGET CAPITAL CONSTRUCTION FUND CAPITAL PROJECT FUND CAPITAL OUTLAYS CHART OF ACCOUNTS DEBT SERVICE FUND DEBT SERVICE REQUIREMENTS DEPRECIATION ENCUMBRANCES ENTERPRISE FUND Final Budget 2004105 A plan of proposed capital outlays and the means of financing them for the current fiscal period. A fund established to account for bond proceeds and expenditures associated with the purchase of properties to be to be utilized for public parks, cultural center and the permanent Government Center and Police Station. A fund established to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds. Expenditures which result in the acquisition of or addition to fixed ass ets. The classification system used by a city to organize the accounting for various funds. A fund established to finance and account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Also called a SINKING FUND. The amounts of revenue which must be provided for a debt service fund so that all principal and interest payments can be made in full on schedule. (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or other physical of functional cause. (2) the portion of the cost of a fixed asset charged as an expense during e particular period. Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. In governmental accounting depreciation may be recorded in proprietary funds and trust funds where expenses, net income, andlor capital maintenance are measured. Obligations in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when the actual liability is set up. A fund established to finance and account for operations (1) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (2) where the ~100 EXPENDITURES EXPENSES FISCAL PERIOD FISCAL YEAR FIXED ASSETS FUND FUND ACCOUNTS FUND BALANCE Final Budgel21lO4l1l5 governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of enterprise funds are those for utilities, swimming pools, airports, and solid waste services. If the accounts are kept on the accrual basis this term designates total charges incurred, whether paid or unpaid, including expenses, provision for retirement of debt not reported as a liability of the fund from which retired, and capital outlays. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. Charges incurred, whether paid or unpaid, for operation, maintenance, and interest, and other charges which are presumed to benefit the current fiscal period. Note: Legal provisions sometimes make it necessary to treat as expenses charges whose benefits extend over future periods. For example, purchase of materials and supplies which may be used over a period of more than one year and payments for insurance which may be used over a period of more than one year and payments for insurance which is to be in force for a longer period than one year frequently must be charged in their entirety to the appropriation of the year in which they are incurred and classified as expenses of that year even though their benefit extend also to other periods. Any period at the end of which a governmental unit determines its financial condition and the results of its operations and closes its books. Note: It is usually a year, though not necessarily a calendar year. A twelve-month period of time to which the annual budget applies and at the end of which a city determines its financial position and results of operations. Assets of a long-term character in which the intent is to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment An independent fiscal and accounting entity with a self-balancing set of accounts recording cash andlor other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. All accounts necessary to set forth the financial operations and financial condition of a fund. The excess of a fund's assets over its liabilities and reserves. Page 101 GENERAL FUND GOAL GRANT INCOME INTERNAL SERVICE FUND INVENTORY ORDINANCE POLICE EDUCATION FUND POLICE OFFDUTY SERVICES FUND REVENUES Final Budget 2004105 The fund that is available for any legal authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund: Note: The General Fund is used to finance the ordinary operations of a governmental unit. A statement of broad direction, purpose or intent based on the needs of the community. A goal is general and timeless; that is, it is not concerned with a specific achievement in a given period. A contribution by one governmental unit to another. The contribution is usually made to aid in the support of a specified function (for example, education), but it is sometimes also for general purposes. This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income". A fund established to finance and account for services and commodities furnished by a designated department or agency to other departments or agencies within a single governmental unit or to other governmental units. Amounts expended by the fund are restored thereto, either from operating earnings or by transfers from other funds, so that the original fund capital is kept intact. A detailed list showing quantities, descriptions, and values of property; also units of measure and unit prices. Note: The term is often confined to consumable supplies but may also cover fixed assets. A formal legislative enactment by the governing board of a municipality . A special revenue fund used to account for revenues pursuant to Florida Statute 943.25 which allows municipalities to collect two (2) dollars from each traffic citation for the purpose of criminal justice education and training for police officers. A special revenue fund used to account for revenues and expenditures associated with services provided by off duty police officers in private customer details to the various businesses and condominium associations. Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. "-102 SPECIAL REVENUE FUND STREET MAINTENANCE FUND TAXES Final Budget 2004105 A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. A special revenue fund to account for restricted revenues and expenditures which by Florida Statutes are designated for street maintenance and construction costs. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Page 103