06-01-2004
Board of Directors
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Comm;s.ion« Bob Diamond
Comm;s.ioner Manny Grossman
Commissioner Harrv Holzber~
City M~
Eric M. Soroka
/!rim;j¡MJ
Dr. Katherine Bray Murphy
MJU1~"'llt Co_y
Charter Schools USA
City of Aventura
Aventura Charter Elementary School
Board of Directors Meeting
AGENDA
JUNE 1, 2004 6 p.m.
Government Cente<
19200 West Country Club Drive
Aventura.Florida33180
1.
CALL TO ORDER\ROLL CALL
2.
APPROVAL OF MINUTES:
May 14,2004
3.
PUBLIC HEARING: ORDINANCE - SECOND READING:
AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE A VENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2004/05 (JULY 1 - JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
4.
ADJOURNMENT.
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990. all persons who are disabled and
who need special accommodations to panicipate in this meeting because of that disability should contact the Office of the City Clerk.
305-466-8901, not later than two days prior to such proceeding. Ome or more members of the City's advisory boards may be in
attendance. Anyone wishing to appeal any decision made by the ACES Board of Directors with respect to any matte< conside<ed at
such meeting or hearing will need a record of the proceedings and. for such purpose, may need to ensure thai a verbatim record of the
proceedings is made. which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be
viewed at the Office of the City Cle<k. City of Aventura Government Center. 19200 West Country Clnb Drive. Aventura, Florida.
33180. Anyone wishing to obtain a copy of any agenda item should contact the City Cle<k at 305-466-8901.
The City of
AVentura
-t':JI,-
~.
MINUTES
CHARTER ELEMENTARY SCHOOL
BOARD OF DIREC"ORS MEETING
May 14, 2004 - 2 p.m.
Governmenl Cenler
19200 W. Country Club Dr.
Aventura, Flmide 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order at 2:00 p.m. by
Mayor Jeffrey M, Perlow. Present were Commissioners lev Auerbach, Jay R. Beskin,
Ken Cohen, Manny Grossman, Harry Holzberg, Vice Mayor Bob Diamond, Mayor
Perlow, City Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting
commenced.
2. APPROVAL OF MINUTES: A motion to approve the minutes of the October 7,
2003 Board of Directors meeting was offered by Vice Mayor Diamond, seconded by
Commissioner Auerbach and unanimously passed.
3. PUBLIC HEARING: ORDINANCE:
following ordinance by title:
FI!RST READING:
Mr. Wolpin read the
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR
2004/05 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY
THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES;
PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
A motion for approval was offered by Commissioner Holzberg and seconded by
Commissioner Grossman. Mr. Soroka introduced Dan Rashavy, Charter Schools
USA. Mr. Soroka and Principal Dr. Katherine Murphy addressed the concerns of
the Commission, Mayor Perlow opened the public hearing. There being no
speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote.
4. ADJOURNMENT. There being no further business to come before the Board, the
meeting adjourned at 2:25 p.m.
Teresa M, Soroka, CMC, City Clerk
Approved by the Board of Directors on
ORDINANCE NO. 2004--
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL
OPERATING AND CAPITAL BUDGET FOR THE
AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2004/05 (JULY 1 - JUNE 30), PURSUANT
TO SECTION 4.05 OF THE CITY CHARTER;
AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUpGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2004/2005 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as ~pecifically as if set forth at length herein,
be and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budaet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Ordinance No. 2004--
Page 2
Section 3.
Budoetarv Control.
The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
individual line item account to another, so long as the line item accounts are within the
same department and fund.
Section 4.
Personnel Authorization.
The "Personnel Allocation Summary"
enumerates all authorized budgeted positions, However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts, When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
2
Ordinance No. 2004--
Page 3
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid,
Section 6, Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Resolutions as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7, Encumbrances. All outstanding encumbrances at June 30, 2004 shall
lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in
the 2004/2005 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clause¡¡, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9,
Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
3
Ordinance No. 2004--
Page 4
The foregoing Ordinance was offered by Commissioner Holzberg, who moved its
adoption on first reading. This motion was seconded by Commissioner Grossman, and
upon being put to a vote, the vote was as follows:
Commissioner lev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Coher)
Commissioner Manny Grassman
Commissioner Harry Holzþerg
Vice Mayor Bob Diamond
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
The foregoing Ordinance was offered by Commissioner
, who
moved its adoption on second reading. This motion was seconded by Commissioner
, and upon being put to a v01e, the vote was as follows:
Commissioner lev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Vice Mayor Bob Diamond
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this 20lh day of May, 2004.
4
Ordinance No, 2004--
Page 5
PASSED AND ADOPTED on sel;ond reading this 151 day of June, 2004.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
.
CITY OF AVENTURA
CHARTER SCHOOL BUDGET
FISCAL YEAR 2004/05
A VENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 18STH Street
Aventura, Florida 33180
Telephone: 305-466-1499
Fax: 305-466-1339
Website: www.aventuracharter.on!:
Board of Directors
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
City Manager
Eric M. Soroka, ICMA-CM
Principal
Katherine Bray Murphy, Ph.D.
Assistant Principal
Julie Renee Aim
Administrative and Management Services Provided by:
Charter Schools USA
CITY OF AVENTURA
CHARTER SCHOOL FUND
FISCAL YEAR 2004/05
TABLE OF CONTENTS
TOPIC
CITY MANAGER'S BUDGET MESSAGE
ADOPTING ORDINANCE
PAGE NO.
SUMMARY
1
DESCRIPTION AND PERSONNEL ALLOCATION SUMMARY
ORGANIZATION CHART
2
3
PERFORMANCE CRITERIA
4
REVENUE PROJECTIONS
ACTIVITIES
Expenditures:
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instructional Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
6
7
8
9
10
11
12
13
14
15
16
City of
A v en tufa
Government Center
19200 West Country Club Drive
Aventura, Flotida 33180
Office of the City Manager
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE:
2004/05 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4,05 of the Charter of the City of Aventura, I
hereby submit the proposed Budget for the Charter School Fund for the fiscal year
beginning July 2004, for your review and consideration. This budget document
represents the second year of operation of the Aventura Charter Elementary School.
Our goal in developing the budget was to insure that school functions were funded to
provide a quality education for our students whereby lifelong learning skills are acquired
and the preparation of a realistic balanced budget.
Budaet Format
The format of the budget is in accordance with guidelines adopted by the State and
School Board of Miami-Dade County, Florida and utilizes the school system's accounts
codes as well. The proposed budget was prepared in conjunction with Charter Schools
USA (CSUSA), Various meetings were held between the City, school staff and CSUSA
in order to jointly review, prepare and submit a balanced budget.
Sianificant Factors Affectina Budaet Preparation
The 2004/05 school year represents the second year of operations for the school.
Careful monitoring of revenues and costs during the first year of operations has
provided a more reliable stream of budget information, that led to more confidence in
the preparation of this year's budget. Based on this review, I am convinced, we can
operate the school at a high level and provide quality education for our students, within
the school based revenues and without outside subsidies. We have also been fortunate
to have a strong business community and involved parents participate in fund raising
activities for school improvements.
Revenues have been estimated on the conservative side, based on actions taken by
the State legislature as it related to school funding. In order to retain and recruit highly
qualified teachers and staff, the budget reflects a COLA increase for all employees and
PHONE: 305-466-89fo . FAX: 305-466-8919
www.cityofaventura.com
a bonus program that meets or exceeds the Miami -Dade County school system.
Mirroring national industry trends, we will experience significant increases in health
insurance premiums, In our quest to provide technology to our students, funds were
allocated to provide additional computers in each classroom,
The overall budget only increased by 1,5%. This can be attributed to utilizing the
reduction of one time start-up cost such as books and supplies and re-assigning these
funds to priority areas, The budget includes funding for lease payments to the Debt
Service Fund to pay annual costs associated with the long term debt borrowed for the
construction of the school.
It is important that we continue to maximize the school dollars as much as possible and
maintain efficient use of budgeted funds.
Summary of All Budaetary Funds
The total proposed budget for 2004/05, including all operating and capital outlay, is
$3,926,394, The majority of the budget is Personnel Services at $2,270,701. Operating
expenditures total $1,060,689. Other Uses expenditures, which primarily represent
lease payments to the Debt Service Fund to cover school construction debt payments
and transfers to the General Fund, total $525,004. Capital Outlay expenditures are
$70,000, The following chart shows a comparison of the department's budgets for the
past two years. Total costs increased by 1.5%,
Budget Category Summary
2003/04
Revenues
Increase
2004/05 (Decrease)
% ChanQe
State Shared Revenues
Charges for Services
Misc. Income
Other Non-Revenues
Total Revenues
$3,470,523 $ 3,562,973 $ 92,450 2.7%
205,340 150,000 (55,340) -27.0%
47,604 96,000 48,396 101.7%
144,494 117,421 (27,073) -18.7%
$3,867,961 $ 3,926,394 $ 58,433 1.5%
Expenditures
K-3 Basic $ 1,025,899 $ 1,029,197 $ 3,298 0.3%
4-8 Basic 598,354 586,963 (11,391) -1.9%
Exceptional Student Program 286,142 270,479 (15,663) -5.5%
Substitute Teachers 75,990 75,990 0.0%
Instruct Media Services 66,690 70,128 3,438 5.2%
School Administration 369,721 489,129 119,408 32.3%
Pupil Transit Services 82,800 82,800 0.0%
Operation of Plant 1,147,278 1,118,606 (28,672) -2.5%
Child Care Supervision 180,087 133,102 (46,985) -26.1%
Capital Outlay 35,000 70,000 35,000 100.0%
Total Expenditures $ 3,867,961 $ 3,926,394 $ 58,433 1.5%
II
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the City's Charter Schools, The fund accounts for operating and capital revenues,
expenditures and capital outlay.
Goals
The 2004/05 school year represents the secornd year of operations for Aventura Charter
Elementary School (ACES). In the first year of operations, a great deal of time and
effort was expended on the school opening. Overall, the first year can be termed a
success based on the number of students who have committed to return to the school
and FCA T results, The following continues to be the school's mission:
ACES will enrich a child's learning and social atmosphere through:
. Safe School Campus - The City provides a fulltime certified police officer to the
school that serves as the School Resource Office, Traditional security methods
including cameras are place at the School.
. Before/After School Care - The service is available from 7:30 AM. to 8:30 AM,
and 3:00 P.M. to 6:00 P.M. every school day on a fee basis to all children
attending the school.
. Small Class Sizes - Kindergarten classes are limited to 20 students and all other
grades are limited to 25 students.
. Technology Integrated in Every Classroom - At least 4 state-of-the-art
computers will be available in every classroom and a computer lab is based at
the school.
. Low Student-Teacher Ratio
. Parental Involvement Opportunities - Parents must sign a "contract" agreeing to
volunteer a minimum of 20 hours per year.
. Personalized Learning Plans - Best practices that include an on-line "Standards
Adaptive Measurement" that provides immediate short term objectives for
identified student strengths and area of growth in reading and mathematics.
. Progressive Curriculum - Standards based curriculum that adds depth and
breath to subject matter above state and national standards,
. Specialty Classes - Includes music, art, physical education, media, computers,
foreign language and science.
. Character-Building Education
. Experienced Faculty
. Exceptional Student Education (ESE), English as a Second Language (ESOL),
Gifted Students Programs - The budget provides for a fulltime ESOL and ESE
teachers who will oversee proposed endorsed teachers at every grade level.
. Enthusiastic and Nurturing Teachers and Staff
. Transportation - Students residing within 2 miles of the school site will not be
eligible for transportation. Those living greater than 2 miles but less than 3.5
miles will be eligible for transportation, Students living greater than 3,5 miles
must furnish their own transportation.
III
. Gym Facilities - A full size gym located next door at the City's Community Center
will be available to the school for physical education classes and special events.
Revenues
The revenues, available for allocation in the 2004/05 Fiscal Year, are anticipated to be
$3,926,975. This is an increase of $58,433 or 1.5% compared to the prior year.
State Shared Revenues - The amount projected for Florida Education Finance
Program revenues is $3,180,492 and is based on $5,409 per student less the
transportation reimbursement component and the 2% held back by the School Board
for administrative costs. Grant revenues are budgeted at $50,000. School lunch
reimbursement revenues remain the same at $50,000. The transportation
reimbursement amount is $41,659 and is based on 126 students requiring bus service,
Capital Outlay revenue amounts are based on the previous year's amount of on $401
per student. The final amount will be based on the actions of the State Legislature.
Charaes for Services - The amount projected for reimbursement from the food service
vendor is projected to be $5,000. After School Program includes revenues derived from
fees charged for Before and After School Programs and is estimated to be $145,000
which is $55,340 less the previous year.
Miscellaneous Income - The total amount is $96,000, This is an increase of $48,396
compared to the previous year, A separate revenue line item for field trips was created
to account for funds collected for that purpose.
Other Non-Revenues - This represents anticipated surplus amounts from the prior
year's budget.
Expenditures
The estimated 2004/05 expenditures contained within this budget total $3,926,394 and
are balanced with the projected revenues. Total expenditures are $58,433 or 1.5%
higher than the 2003/04 fiscal year amount.
Personnel Services
Personnel Services are budgeted at $2,270,701 or 58% of the budget. Personal
Services expenditures for all employees have been budgeted to reflect a 3.5% cost of
living adjustment and a bonus amount that averages $500 per employee. The pay plan
will continue to meet or exceed Miami-Dade County Schools. The total number of
employees is 49 full time and 14 part-time compared with 49 full time and 16 part-time
positions included in last year's start-up budget Included in the fulltime positions are 37
teachers, 5 part-time para-professionals and 1 Instructional Counselor. The majority of
the part-time positions (9) are utilized to provide Before and After School Programs. In
addition, a media specialist and a computer network/technician position is included in
the budget. All employees except the Principal are under contract with CSUSA A major
impact on the budget is attributed to increased health insurance costs ($71,000).
OperatinQ Expenses
The expenditures for operating expenses are $1,060,689, which represents 27% of the
budget. This is $172,575 less than the prior year. This can be attributed to the reduction
IV
of one time start-up costs such as books and supplies. The major expenses are as
follows:
. CSUSA management fee - $339,144
. Textbooks - $107,000
. Other materials and supplies - $97,500
. Transportation services contract - $82,800
. SPED Services - $67,500
. Building maintenance contract - $66,300
. Food services contract -$65,279
. Electricity - $60,000
Other Uses
Other Uses expenditures primarily represent lease payments to the Debt Service Fund
to cover the school construction debt payments, contingency and transfers to the
General Fund total $525,004.
Capital Outlay
A total of $70,000 has been budgeted for furniture, fixtures, equipment and computer
equipment. This is an increase of $35,000, A majority of the funds will be utilized to add
computers in the class rooms and upgrade software,
Summary
I am pleased to submit the detailed budget contained herein. The budget document and
its related funding levels represent the Board's continued commitment to providing a
school of excellence for our community.
The budget contains funding levels to address the following key objectives:
.
Hiring and retaining administrators and teachers who are well prepared for creating life-
long learners in their students as well as acting as role models in their own quest for
knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
Putting into place a strong accountability system that will hold everyone at the school
responsible for maximizing learning opportunities.
Creating a school climate that enables students and teachers to feel they are cared for,
respected, and contributing members of the schooL
A low staff-pupil ratio in order to enhance the development of the individual strengths of
each student.
Establishing initial baseline assessment data to identify and measure student progress.
Providing additional staff members for enrichment and remediation services.
Developing a strong parent-teacher relationship.
Maximizing the use of technology imbedded in classroom instruction as well as in a lab
setting.
.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of the staff of Charter Schools USA and
v
the School's principal. All questions relating to the budget should be referred to my
attention.
~'?SUbmitted'
Eric M. Sor ka
City Manage
EMSlaca
VI
ORDINANCE NO. 2004--
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL
OPERATING AND CAPITAL BUDGET FOR THE
AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2004105 (JULY 1 - JUNE 30), PURSUANT
TO SECTION 4.05 OF THE CITY CHARTER;
AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1.
The 2004/2005 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein,
be and the same is hereby established and adopted,
Section 2. Expenditure of Funds ApPropriated in the Budaet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any.
shall be made in accordance with Section 4.07 of the City Charter.
Ordinance No. 2004--
Page 2
Section 3.
Budaetarv Control.
The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
individual line item account to another, so long as the line item accounts are within the
same department and fund.
Section 4.
Personnel Authorization.
The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
2
Ordinance No. 2004--
Page 3
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments, Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Resolutions as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2004 shall
lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in
the 2004/2005 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9.
Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
3
Ordinance No. 2004--
Page 4
The foregoing Ordinance was offened by Commissioner
, who
moved its adoption on first reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner lev Auerbach
Commissioner Jay R. Baskin
Commissioner Ken Cohen
Commissioner Manny qrossman
Commissioner Harry Hdlzberg
Vice Mayor Bob Diamond
Mayor Jeffrey M. Perlow
The foregoing Ordinance was offered by Commissioner
, who
moved its adoption on second reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. B$skin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Vice Mayor Bob Diamond
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this 20th day of May, 2004.
4
Ordinance No. 2004--
Page 5
PASSED AND ADOPTED on second reading this 1st day of June, 2004.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
This fund is used to account for revenues and expenditures specifically earmarked for the City's
Charter Schools. The fund will account for operating and capital revenues, and expenditures
associated with the Aventura City of Excellance School.
2003/04 2004105
APPROVED CITY MANAGER
CATEGORY BUDGET PROPOSAL
REVENUE PROJECTIONS
State Shared Revenues $ 3,470,523 $ 3,562,973
Charges for Services 205,340 150,000
Misc. Income 47,604 96,000
Disposition of Fixed Assets 0 0
Other Non-Revenues 144,494 117,421
Total Revenues $ 3,867,961 $ 3,926,394
EXPENDITURES
K-3 Basic $ 1,025,899 $ 1,029,197
4-8 Basic 598,354 586,963
Exceptional Student Program 286,142 270,479
Substitute Teachers 75,990 75,990
Instruct Media Services 66,690 70,128
School Administration 369,721 489,129
Pupil Transit Services 82,800 82,800
Operation of Plant 1,147,278 1,118,607
Child Care Supervision 180,087 133,102
Capital Outlay 35,000 70,000
Total Expenditures $ 3,867,961 $ 3,926,394
Revenues over(under) Expenditures $ $ (0)
Charter School Fund Budget
Page 1
This department is responsible for organization, operation and management of the City's Charter
School. By focusing on low student-teacher ratios, high academic standards and parental
participation, the school provides a first class learning environment for the City's children. The
school operations are provided in conjunction with a contract with Charter Schools USA
CATEGORY RECAP
2003104
APPROVED
BUDGET
20041011
CITY MANAGER
PROPOSAL
Personnel Services
Operating Expenditures
Other Uses
Capital Outaly
lass
her
Reading
5102
Teacher
5250
5901
~"Subst;tute Teache':...
6200
Media Speclal.l.st...
7300
Principal
Asslsta.nt Principal
Business Manager
Administrative Assistant
Receptionist
..Regl.starICompllance .
Computer Network/Tech
A_. to Principal
7900
ea<eterla Manager
.Janitor
1.00
1.00
9102
PIT Teacher
Sit
1.00
PIT After School Coun",'or I
PIT After School Coun"'!"or"
PIT Sc,hool AIdes
Total
49.00
Charter School Fund Budget
Page 2
$2,062,572
1,233,264
537,125
$2,270,701
1,060,689
525,004
1.00
1.00
4.00
16.00
49.00
14.00
Charter School Fund Budget
Orgaoization Chart
Charter School Department
Page 3
School Advisory
Board
1, For the first year of operation, the Charter School shall attain the following:
a) Reading - 70% of student test scores will improve by ten (10) percentage points on the
Comprehensive Test of Basic Skills (CTBS).
b) Reading - 70% of student test scores will improve by ten (10) percentage points on the
CTBS or norm-referenced/criterion-referenced test administered by the Charter School over the
first test administration in the fall of year 1.
c) Reading - Students in grades 3 - 5 will gain a year's growth in a years time as measured by
CSUSA's criterion referenced tests, teacher made assessments and student portfolios.
d) Mathematics - The average test score by grade will improve by ten (10) percentage points on
the CTBS or norm-referenced/criterion -referenced test over the first administration of the test
e) Mathematics - Students in grades 3 - 5 will gain a year's growth in a year's time as
measured by CSUSA's criterion referenced tests, teacher made assessments and student
portfolios.
2. For each year of operation, the Charter School shall attain the following:
a) All students will maintain a portfolio demonstrating and charting improvement and mastery of
skills required at that grade level. This portfolio will be part of the Personal Learning Plan (PLP)
that is the compendium of parent, student and teacher conferences. Each PLP will establish
academic goals for each individual student in relation to his/her performance and progress.
b) The median percentile by each grade level for the Reading and Mathematics subtests of the
State or Chartering Entity-required norm-referenced test shall be no lower than the median
percentiles achieved by the Miami-Dade County Public Schools that the students of the CITY
would otherwise attend based on established attendance boundaries (currently, Highland Oaks
and Ojus Elementaries). For purposes of this section, the standard measurement of error for
the norm-referenced test shall be three (3) percentile points. This section will be automatically
amended on an annual basis to include additional subtests required by the State or Chartering
Entity-required norm-referenced tests, if any.
c) Meet the requirements delineated in Florida State Board of Education Administrative Rule 6A
1.09981, Implementation of Florida's System of School Improvement and Accountability, as may
be amended from time to time.
Development and Operations Management.
1. The number of enrolled students, shall be 95% of the number of students allowed under the
Charter.
2, The percentage of parents who on the Parent Survey agree or strongly agree to the statement
that "I would recommend the Charter School to a friend" is 80% in year 1,
Charter School Fund Budget
Page 4
Financial Manaaement.
1. The Charter School shall complete the year with no deficits.
2. The audits required by State Law and the Charter shall indicate that the financial statements
are presented fairly and that tests of compliance with laws and regulations and consideration of
the internal control over financial reporting disclose no instances of non-compliance, nor any
material weaknesses.
Facilities Manaaement.
1.Subject to the terms and conditions of any Charter School Maintenance Agreement the
percentage of parents who on the Parent Survey agree or strongly agree to the statement "The
school buildings and grounds are clean and well maintained" is 90%.
Human Resources Manaaement.
1.Class size and studenUclassroom teacher ratios shall be maintained throughout the school
year at 20:1 for Kindergarten and 25:1 for Grades 1 through 5.
Charter School Fund Budget
Page 5
CITY OF AVENTURA
2003104 2004105
SCHOOL APPROVED CITY MANAGER
ACCOUNT" FUNCTION DESCRIPTION BUDGET PROPOSAL
State Shared Revenues:
335910 3310 Florida Education Finance Program $ 3,043,280 $ 3,180,492
331600 3399 Grants 97,181 50,000
335905 School Lunch Reimbursement 50,000 50,000
335980 3354 Transportation 39,240 41,659
335991 3391 Capital Outlay 240,822 240,822
Subtotal $ 3,470,523 $ 3,562,973
Charaes for Services:
3478050 3450 Food Service Fees 5,000 5,000
3479050 3473 After School Programs 200,340 145,000
Subtotal $ 205,340 $ 150,000
Misc. Income:
3611000 3431 Interest Earnings 1,000
3661955 Field Trips 20,000
3661900 3495 Misc. Revenues 47,604 75,000
Subtotal $ 47,604 $ 96,000
Disposition of Fixed Assets
364010 3780 Sale of Equipment $ $
Other Non-Revenu~s
3999000 3489 Beginning Surplus 144,494 117,421
3811001 3610 Transfer from General Fund
Subtotal 144,494 117,421
Total Revenues $ 3,867,961 $ 3,926,394
Charter School Fund Budget
Page 6
CITY OF A VENTURA
CHARTEIR SCHOOL
2004105
BUDGETARY AOCOUNT SUMMARY
190-8001-669
K.3 Basic 5101
SCHOOL
ACCOUNT" FUNCTION DESCRIPTION
Personnel Services
1220 120
1240 150
2101
1502
2201
1503
2301
2302
2401
1505
221
291
211
291
231
232
241
291
Teacher
Para-Professionals (PIT (5)
Reading Specialist
Instructional Counselor
Social Security- matching
Bonuses
Pension
Stipends
Health
Life Insurance & Disábility
Workers compensation
Sick Day Buyout
subtotal
Ooeratina Expenditures/Expenses
4001 330 Travel/ConferenceslTraining
5290 590 Other Mat'l & Supply
5299 790 Miscellaneous Expernse
5410 521 Memberships/dues/subscription
5411 520 Textbooks
Charter School Fund Budget
subtotal
Total Function 5101
Page 7
2003104 2004105
APPROVED CITY MANAGER
BUDGET PROPOSAL
699,193 707,597
27,000 38,000
16,000 37,260
0 17,000
59,385 61,189
0 10,500
5,298 5,714
4,000 4,000
37,488 64,944
2,119 3,247
8,618 9,465
7,200 7,200
$866,301 $966,116
2,773 2,773
39,617 15,000
4,333 4,333
975 975
111,900 40,000
$159,598 $63,081
$1,025,899 $1,029,197
CITY OF A VENTURA
CHARTeR SCHOOL
2004105
BUDGETARY AOCOUNT SUMMARY
190~002-ð69
4-8 Basic 5102
SCHOOL
ACCOUNT # FUNCTION DESCRIPTION
Personnel Services
1220 120
2101
1502
1503
2201
2301
2302
2401
1505
221
291
291
211
231
232
241
291
Teacher
Instructional Counselor
Social Security- matching
Bonuses
Stipends
Pension
Health
Life Insurance & Disability
Workers compensation
Sick Day Buyout
subtotal
Operatina Expenditures/Expenses
4001 330 Travel/conferences/training
5290 590 Other Mat'I & Supply
5299 790 Miscellaneous Expense
5410 521 Memberships/dues/subscription
5411 520 Textbooks
Charter School Fund Budget
subtotal
Total Function 5102
Page 8
2003/04 200410&
APPROVED CITY MANAGER
BUDGET PROPOSAL
390,378 416,586
0 17,000
32,996 31,869
0 5,500
1,200 1,200
2,958 3,124
20,618 34,737
1,183 1,773
4,811 4,917
3,960 3,960
$458,104 $520,667
1,387 2,500
18,308 18,308
2,167 5,000
488 488
117,900 40,000
$140,250 $66,296
$598,354 $586,963
CITY OF AVENTURA
CHARTER SCHOOL
2004105
BUDGETARY ACCOUNT SUMMARY
190..003-569
Exceptional Student Program 5250
SCHOOL
ACCOUNT" FUNCTION DESCRIPTION
Personnel Services
1220 120
2101 221
2201 211
1502 291
1503 291
2301 231
2302 232
2401 241
1505 291
Teacher
Social Security- matching
Pension
Bonuses
Stipends
Health
Life Insurance & Dis~bility
Workers compensation
Sick Day Buyout
subtotal
Operating ExDenditures/ExDenses
4001 330 Travel/ConferenceslTraining
3190 310 Prof & Tech Service$-SPED
5290 590 Leasing Expense
5290 590 Other Mat' & Supply
5299 790 Miscellaneous Expel'1se
5410 521 Memberships/dues/subscription
5410 520 Textbooks
Charter School Fund Budget
subtotal
Total Function 5250
Page 9
2003/04 20041011
APPROVED CITY MANAGER
BUDGET PROPOSAL
145,455 148,165
12,351 11,335
1,102 1,111
0 1,500
1,200 1,200
7,498 14,579
441 614
1,792 1,746
1,440 1,440
$171,279 $181,691
4,500 3,500
67,500 67,500
3,000 3,000
29,575 10,000
3,500 2,000
788 788
6,000 2,000
$114,863 $88,788
$286,142 $270,479
CITY OF A VENTURA
CHARTER SCHOOL
2004105
BUDGETARY AOCOUNT SUMMARY
190-$004-669
Substitute Teachers 5901
SCHOOL
ACCOUNT # FUNCTION DESCRIPTION
Personnel Services
1220 120
1220 140
2101 221
2201 211
1502 291
1503 291
2301 231
2302 232
2401 241
1505 291
Teacher
Teacher - PIT
Social Security- matching
Pension
Bonuses
Stipends
Health
Life Insurance
Workers compensation
Sick Day Buyout
subtotal
Operatina Expenditures/Expenses
3190 310 Prof & Tech Services
Charter School Fund Budget
subtotal $
Total Function 5901
Page 10
2003104 200410&
APPROVED CITY MANAGER
BUDGET PROPOSAL
50,000 50,000
16,000 16,000
4,370 4,370
380 380
3,749 3,749
152 152
619 619
720 720
75,990 75,990
$
$75,990
$75,990
CITY OF AVENTURA
CHARTeR SCHOOL
2004105
BUDGETARYAQCOUNTSUMMARY
190-60050669
Instruct Media Services 6200
ACCOUNT #
SCHOOL
FUNCTION DESCRIPTION
Personnel Services
1200 120
2101 221
2201 211
1502 291
1503 291
2301 231
2302 232
2401 241
Media Specialist
Social Security- matching
Pension
Bonuses
Stipends
Health
Life Insurance
Workers compensation
Sick Day Buyout
subtotal
Operatina Expenditures/Expenses
5411 520 Textbooks
Charter School Fund Budget
subtotal
Total Function 6200
Page 11
2003104 2004106
APPROVED CITY MANAGER
BUDGET PROPOSAL
36,000 37,260
2,999 2,850
270 279
0 500
0 0
1,874 3,645
108 154
439 439
0 0
$41,690 $45,128
25,000 25,000
$25,000 $25,000
$66,690 $70,128
CITY OF A VENTURA
CHARTER SCHOOL
20b4l05
BUDGETARYAQCOUNTSUMMARY
190.. 006-ð69
School Administration 7300
SCHOOL
ACCOUNT" FUNCTION DESCRIPTION
Personnel Services
1230 160
1230 160
1230 160
1230 160
1250 110
1250 110
110
160
201
211
221
291
291
231
232
241
251
1230
4041
2201
2101
1502
1503
2301
2302
2401
2501
Receptionist
Administrative Assistant
Registar/Compliance/ESE
Site Coordinator
Vice Principal
Principal
Asst. to Principal
NetworklComp Tech -PIT
Automobile allowance
Pension
Social Security- matching
Bonuses
Stipends
Health
Life Insurance
Workers compensation
Unemployment compensation
subtotal
Operatina Expenditures/Expenses
4001 330 Travel/conferences/training
3190 310 Prof & Tech Services
School Events & Programs
Field Trips
Legal/Employment Ads
Other Mat'l & Supply
Miscellaneous Expense
Membersh i ps/d ues/su bscri pti on
subtotal
4855
4901
5290
5299
5410
391
590
790
521
Total Function 7300
Charter School Fund Budget
Page .12
2003104 2004105
APPROVED CITY MANAGER
BUDGET PROPOSAL
15,200 20,493
17,480 31,050
26,520 26,910
37,500 31,050
56,000 57,960
89,500 95,874
0 36,000
16,750 17,336
4,800 4,800
13,244 15,661
23,139 24,226
6,713 6,713
0 0
14,995 31,283
864 1,525
3,516 3,748
0 0
$326,221 $404,629
0 2,500
0 0
0 20,000
0 20,000
7,500 5,000
35,000 35,000
0 0
1,000 2,000
$43,500 $84,500
$369,721 $489,129
CITY OF AVENTURA
CHARTER SCHOOL
2004105
BUDGETARY AOCOUNT SUMMARY
190-6007-669
Pupil Tran$it Services 7800
SCHOOL
ACCOUNT # FUNCTION DESCRIPTION
Operatina Expenditures/Expenses
3190 310 Prof & Tech Services
Charter School Fund Budget
subtotal
Total Function 7800
Page 13
2003104 200410&
APPROVED CITY MANAGER
BUDGET PROPOSAL
82,800 82,800
$82,800 $82,800
$82,800 $82,800
CITY OF AVENTURA
CHARTeR SCHOOL
2004105
BUDGETARY ACCOUNT SUMMARY
190-6008-669
Operation of Plant 7900
ACCOUNT"
1260
2201
2101
2301
2302
2401
SCHOOL
FUNCTION DESCRIPTION
Janitor
Pension
Social Security- matching
Health
Life Insurance
Workers compensation
2003104
APPROVED
BUDGET
19000
0
0
0
0
0
$19,000
211
221
231
232
241
subtotal
2004105
CITY MANAGER
PROPOSAL
16640
1997
1273
5771
95
203
$25,979
ODeratina ExDenditureslExDenses
3201 312 Accounting & auditing fees 7,500 10,200
3147 316 School Advisory Consultant 7,500 7,500
3148 312 Planning/Management Fee CSUSA 371,374 339,145
4620 350 Contract- Building maintenance 60,000 60,000
3431 310 Contract-Food Services 65,279 65,279
4101 370 Communications 9,000 15,000
4301 380 Pub Ut Svc Othr Energy Sv 7,500 7,500
4301 430 Electricity 55,000 55,000
4501 320 Insurance & Bond Premium 20,000 20,000
4635 350 Repairs & Maintenance 15,000 15,000
5295 510 Cleaning/janitorial supplies 4,000 4,000
5290 590 Other Mat'l & Supply 3,000 3,000
4440 Office Equip - Leasing Expense 10,000 10,000
subtotal $635,153 $611,624
Other Uses
Transfer to General Fund 15,600 30,000
Contingency 78,940 52,419
9125 921 Lease Payments to City Debt Service I 398,585 398,585
subtotal 493,125 481,004
Total Function 7900 1,147,278 1,118,607
Charter School Fund Budget
Page 14
CITY OF AVENTURA
CHARTEiR SCHOOL
2004105
BUDGETARYAQCOUNTSUMMARY
190-6009-569
Child Care $upervision 9102
SCHOOL
ACCOUNT # FUNCTION DESCRIPTION
Personnel Services
1503 291
1230 160
1220 120
1240 150
1220
2101
2401
120
221
241
Site Director- Stipend
Site Coordinator
After School Counselor I
After School Counselor II
PIT School Aides
PIT Teacher
Social Security- matching
Workers compensation
subtotal
Operatina Expenditures/Expenses
3147 316 School Advisory Consultant
3201 312 Accounting & auditing fees
3431 310 Contract-Food Services
Contract-Recreation Programs
Contract- Building maintenance
Insurance & Bond Pnemium
Repairs & Maintenance
Electricity
Other Mat'l & Supply
4620
4501
4635
4301
5290
350
320
350
430
590
Other Uses
9125
921
Charter School Fund Budget
subtotal
Lease Payments to Debt Service Fund
subtotal
Total Function 9102
Page 15
2003/04 200410&
APPROVED CITY MANAGER
BUDGET PROPOSAL
2,000 2,000
17,640 6,750
21,600 16,200
28,800 21,600
14,400 0
8,100 0
10,318 3,408
1,129 544
103,987 50,502
0 3,500
1,000 1,000
0 0
0 3,000
6,300 6,300
2,000 2,000
2,000 2,000
5,000 5,000
15,800 15,800
$32,100 $38,600
44,000 44,000
$44,000 $44,000
$180,087 $133,102
CITY OF AVENTURA
CHARTEIR SCHOOL
2004105
BUDGETARYAQCOUNTSUMMARY
190-6010-569
Capital Outlay 7400
ACCOUNT #
SCHOOL
FUNCTION DESCRIPTIDN
2003104
APPROVED
BUDGET
2004105
CITY MANAGER
PROPOSAL
Capital Outlay
6401 692 Computer Software >750 7,500 15,000
6410 640 Furniture, Fixture & Equipment 20,000 30,000
6401 643 Computer Equipment >750 7,500 25,000
subtotal $35,000 $70,000
Total Function 7400 $35,000 $70,000
Charter School Fund Budget
Page 16