2004-010
RESOLUTION NO. 2004-10
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION # 01-0103-040 FOR PROFESSIONAL
CONSULTING SERVICES WITH CRAVEN THOMPSON
AND ASSOCIATES, INC. TO PREPARE SPECIFICATIONS
AND BID DOCUMENTS FOR LANDSCAPING,
IRRIGATION, STREETLIGHTING, AND ELECTRICAL
IMPROVEMENTS TO YACHT CLUB WAY AND
TURNBERRY WAY FOR THE AMOUNT OF $45,100.00;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization # 01-0103-040 for Professional Consulting Services with Craven
Thompson and Associates Inc. to prepare specifications and bid documents for
landscaping, irrigation, streetlighting, and electrical improvements to Yacht Club Way
and Turnberry Way for the amount of $45,100.00.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3.
adoption.
The foregoing Resolution was offered by Commissioner Holzberg, who moved its
adoption. The motion was seconded by Commissioner Cohen, and upon being put to a
vote, the vote was as follows:
This Resolution shall become effective immediately upon its
Commissioner lev Auerbach
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Vice Mayor Jay R. Beskin
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
Resolution No. 2004-10
Page 2
PASSED AND ADOPTED this 3rd day of February, 2004.
~
JEFFREY M. PERLOW, MAYOR
APPROVED AS TO LEGAL SUFFICIENCY:
CITX~~
WORK AUTHORiZATION NO. 01-0103-040
The City of Aventura has requested Work Authorization No. 01-0103-040 as provided for in the
Agreement between the City of Aventura and Craven Thompson and Associates, Inc. and
approved by the City Commission on July 3, 2001.
This Work Authorization No 01-0103-040 provides for technical services in accordance with
Articles 3, 4, 6, 7 and 8 of the Agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the Agreement.
Planning Phase
Survey.......................................................................................................................$5,800.00
Preliminary Landscape Design and Research .......................................................... $4,700.00
Assessment of Existing Electrical System and Report.............................................$2,200.00
Coordination with City ........................................................,.......................................$500.00
Total Planning Phase............................................................................................$13;Z00.00
Construction Documents Phase
Prepare CD's for Landscaping & Irrigation .............................................................$9,500.00
Prepare CD's for Street Lighting and Electrical System """"""""""""""""""""" $5,600.00
Project Management..........................................................""""""'........................,. $3,500.00
Total Design Phase ...............................................................................................$18,600.00
Bidding Phase
Prepare Bid Documents!Technical Specifications ...................................................$1,500.00
Respond to RFI's.........................................................................................................$500.00
Total Bidding Phase ...............................................................................................$2,000.00
Construction Phase
Attend Preconstruction Conference.............................................................................$500.00
Site Visits ..........................................".....................................................................$6,600.00
Coordination with Contractor and City """""""""""""""""""""""""""""""""" $2,000.00
Project Closeout Documentation.................................................................................$800.00
Total Construction Phase....................................................................................... $9 ,900.00
Reimbursable Expenses
Printing, Graphics, Communications, Travel..............................................................$800.00
Couriers, Express Mail, Etc.........................................................................................$600.00
Total Reimbursable Expenses ...............................................................................$1,400.00
Total Estimated Labor Expenses are ......................................................................$43,700.00
Total Estimated Reimbursable Expenses are............................................................$1,400.00
The time period for this work authorization will be:
Planning Phase ...........................................................60 Days
Design Phase/Preparation of Bids ..............................60 Days
Bidding Phase.............................................................30 Days
Construction Phase (Estimate) .................................150 Days
CITY:
BY
BY
ATTEST
:PROVE7A~
City Attorney
Weiss Serota & Helfman, P.A.
Notice to Proceed Yes No
Project Initiation Date f;L ¥I~
through its
nity Services
Robert M. Shennan. CPRP
~ ~ do, of ~O"
EXHIBIT "A"
Consultant shall prepare design drawings and specifications for landscaping, irrigatiuon and street
lighting/electrical improvements to the City owned right-of-way of Yacht Club way and
Turnberry Way. The scope of services shall include surveying, an assessment of the existing
electrical system for the existing street lighting; upgrades as necessary to the electrical system
and/or a design for new street lights and electrical; landscape architectural design; and a design of
a new irrigation system. Sub-consultant services shall be provided by O'Leary Design
Associates, PA and Hillers Electrical Engineering, Inc. Consultant will more specifically perfonn
the following:
Survevine: Services:
Prepare roadway design survey of Yacht Club Road and Turnberry Way from Country
Club Boulevard to the north and south limits of Turnberry Way. This survey will include
the following tasks:
Establish horizontal and vertical control.
Set baseline of survey along centerlines of roadways at 100-foot stations and
benchmarks at 500-foot stations.
Locate visible fixed improvements:
Locate all improvements within the rights of way
Obtain elevations:
Indicate elevations of physical features, rims and inverts of sanitary and stonn
sewer systems and cross sections at 100-foot stations.
Prepare design survey:
Survey will be prepared for engineering and landscape design purposes in
AutoCAD fonnat.
Landscape Architecture Services:
Planning Phase/Conceptual Design:
Assess the condition of existing vegetation to determine removal, relocation, or
retention.
Complete a conceptual landscape plan for approval by City.
Complete a Preliminary Statement of Probable Construction Cost.
Attend meetings with your office and the City, as required.
Construction Documents Phase:
Complete a detailed landscape plan with specifications suitable for bidding.
Complete a detailed irrigation plan with specifications suitable for bidding.
Complete a Final Statement of Probable Construction Cost.
Bidding and Construction Administration Phase:
Attend pre-bid conference.
Respond to Bidder inquires.
Attend pre-construction "kick-off" meeting.
Complete periodic observation of the landscape and irrigation installation.
Assist your office in the approval of pay requisitions.
Perfonn a final inspection of project.
Electrical En!!Ìneerine: Services:
. Planning PhaseN erification of Existing System and Evaluation Report:
Complete on-site point by point lighting test, Inspect existing electrical service, wiring
and conduit system, lighting fixtures with the assistance of the roadway lighting
maintaining department/company for Yacht Club Way.
Provide written report and cost estimate reflecting recommendations for using existing
lighting system & new roadway lighting system.
Construction Documents Phase:
Design shall be based on verification/evaluation report utilizing the existing median
roadway lighting poles or the City approved luminarie/pole. The lighting design
lighting levels shall be per the City's Code.
The electrical system design shall be based on the City electrical codes and the NEC.
Provide electrical calculations and lighting calculations that include point-by-point
lighting calculations reflecting existing roadway lighting only.
Design and coordination meetings with FP&L Co. and City.
Design electrical service points, luminarie/poles installations, circuits and conduit
systems for roadway lighting. Includes installation details and plan layouts.
Provide electrical & lighting design to the City on AutoCad 200 I.
Design Irrigation Electrical Service.
Prepare Engineer's Cost Estimate.
Provide one (1) set of specifications and plans on full size reproducible for each
electrical/lighting submittal 90%, 100 % review and 100% bid set. Also one (I) hard
copy specifications and bid items shall be provided to the City.
Bidding and Construction Administration Phase:
Attend pre-bid conference.
Respond to Bidder inquires.
Attend pre-construction "kick-off' meeting.
Shop drawing review
Complete periodic site visits during construction.
Assist your office in the approval of pay requisitions.
Perfonn a final inspection of project.