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06-16-2011 WorkshopThe City City Commission Aiiei f ura Workshop Meeting June 16, 2011 9:00 A.M. Executive Conference Room 19200 West Country Club Drive Aventura_ FL AGENDA 1. Overview of AACC 2010111 Season (City Manager) ** 2. President of the Aventura Sunny Isles Beach Chamber of Commerce 3. Discussion on Creating Two Areas at Dog Park (Commissioner Auerbach) 4. Capital Improvement Program 2011 -2016 Briefing (City Manager) * Future Action Required: Resolution 5. Census 2010 Update (City Manager) ** 6. Adjournment * Back -up Information Exists ** PowerPoint Presentation This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305- 466 -8901, not later than two days prior to such proceeding. 6/15/2011 -1 Presentation to the City of Aventura June 16, 2011 October 17, 2011 ❑ 800 Attendees ❑ Performances by 12 organizations ❑ More than 15 Vendor booths ❑ Media coverage in over a dozen major publications ❑ Advertisements ■ 8 publications • 2 radio stations ■ 1 -95 billboard ■ Direct Mail ■ Grassroots ❑ Family Attractions & Theater Tours 6/15/2011 — 2 6/15/2011 i ,`! F # Titles # Performances Attendance Aventura Presents 8 8 2,184 PACA Presents 16 95 14,279 Rentals 31 41 7,549 `. ACES Events 14 20 4,982 City of Aventura Events 3 3 561 Total 72 167 29,555 1 ❑ CLASSICAL CONCERTS 6 ❑ COMMUNITY 2 ❑ MUSIC 11 ❑ MUSIC /JAZZ 5 ❑ DANCE 18 ❑ FILM 3 ❑ THEATER 38 ❑ MUSICAL THEATER 51 ❑ RECEPTIONS 4 ❑ EDUCATIONAL 28 ❑ COMEDY 1 ❑ TOTAL NUMBER OF PERFORMANCES: 167 ❑ TOTAL ATTENDANCE: 29,555 ➢ UPCOMING EVENTS: SUMMER CAMP, 3 DANCE e • 1 PERFORMANCES 6/15/2011 E El WON - ` _ 6/15/2011 A Marketing Efforts Featured ❑ Weekly ads in Miami Herald Weekend ❑ Bi- weekly eblasts ❑ Advertising in Aventura magazine, r� Aventura Digest, Aventura News, Sun Times, and targeted publications ❑ Direct mailings ❑ Posters ❑ Inserts . ❑ Rave cards 6/15/2011 A Coverage from 60 Media Outlets J 5 local TV stations: WPLG, WFOR, WTV1, WSVN, WSFL V ❑ All local daily newspapers UP! ❑ Monthly magazines ❑ Radio stations including: WMX1, WLRN, 790 AM, COAST, and more a.••• —• •a sWnn.+s: an nwiu 41 EVENTS COVERED BY MEDIA ° ° ° °^ °�•��• °^ _A J 7 Self- presentations of concerts & films - - ❑ 2 Arts Access presentations =�^ ❑ 8 Melodies & Memories & Double Chai - -- Series `— AW TN@IRHRNPNtfl PHOTO iLAFH: RW Slew•rl lrry,•nb ❑ 9 Smart Stage, Family Fun, & Camp �•�••A° =•ten �w @C•NVY(e« shows ❑ 15 Rental presentations 6/15/2011 N Lj ❑ Highly successful first season as evidenced by: • Total number of performances: 167 • Total attendance: 29,555 • Total days booked: 125 ❑ Diverse winning programming and mix: • Family Fun (Junie B. Jones) at 98% sell through • Sticks and Stones at 91 % sell through • Wizard of Oz at 97% sell through • Doktor Kaboom at 87% sell through • Arts Ballet Theater (Rental) at 92% sell through • Universal Dance Studios: A New York Minute (Rental) at 95% sell through • The Nutcracker (Rental) at 80% sell through • Simply Streisand: A Tribute (Rental) at 97% ❑ Comedy sales were disappointing: • Zero Hour (Double Chai Series) at 29% • Circumcise Me (Double Chai Series) at 47% • Meshuggah -Nuns (Double Chai Series) at 38% Note: Comedy to be increased via rentals and Aventura Presents; Double Chai will be reduced from 2 to 1 week, exception: "Say Goodnight Gracie" ❑ Foreign Film Series was well received and will be increased to four next season ■ Three shows resulted in 57% sell through ❑ Newness is important which will be addressed via "Cups" next season 6/15/2011 7 Step up awareness and visibility throughout the community ❑ Convert first year patrons to repeat buyers ❑ Reinforce / build identity and brand awareness ❑ Increase patron and prospect database ❑ Drive new rental activity and potential sponsors ❑ Continue focus on enhancing customer experience via website, etc. ❑ Position AACC as the cultural heart of the community and an important economic stimulus to the area 6/15/2011 E:3 J Conduct patron survey to obtain data ❑ Work with programming to secure shows that align with target demographic ❑ Create a visual marquee on Biscayne Boulevard to highlight AACC events ❑ Use the second Curtain Up! to launch the new season ❑ Develop and execute highly effective /integrated marketing plans leveraging key community /media partners, impactful creative /collateral materials, promotional opportunities, including sponsorship, grassroots, PR and social media ❑ Increase distribution of promotional materials ❑ Ensure website remains consumer friendly 6/15/2011 0 ■ 1 T. ;.: ❑CLASSICAL CONCERTS 6 ❑COMMUNITY 2 ❑MUSIC 10 ❑MUSIC /JAZZ 1 ❑DANCE 12 ❑FILM 4 ❑THEATER 52 ❑MUSICAL THEATER 36 ❑RECEPTIONS 1 ❑EDUCATIONAL 24 ❑COMEDY 4 ❑ TOTAL NUMBER OF PERFORMANCES: 152 `1 1 MUSIC /JAZZ /BLUES ❑ SECOND CITY 212112 ■ 1 i EVENT DATE GENRE ❑ CURTAIN UP 1012111 MUSIC /DANCE ❑ CUPS (TENTATIVE) 10/10 -22/11 THEATER ❑ NEW WORLD SCHOOL OF THE ARTS TBD DANCE ❑ ANA GASTEYER 11/4/11 MUSIC ❑ TBD 11/6/11 TBD ❑ CONNIElAMES 11/19/11 MUSIC /JAZZ /BLUES ❑ SECOND CITY 212112 COMEDY ❑ THE BRONX WANDERERS 213112 MUSIC ❑ THE LONG AND WINDING ROAD STARRING JIM WITTER 311112 MUSIC ❑ FOREIGN FILM SERIES (4) TBD TITLE TBD 1131112 FILM TITLE TBD 2128112 FILM TITLE TBD 415112 FILM TITLE TBD 511112 FILM TOTAL PERFORMANCES: 24 6/15/2011 10 PACA PLgYBILI: Presents EVENT DATE GENRE rac J Jigsaw Jones 10/23/11 Family Fun ❑ Midsummer Night's Dream 11/20/11 Family Fun ❑ Ugly Duckling 4/22/12 Family Fun ❑ Sticks and Stones 10/10/11 Smart Stage Matinee ❑ Midsummer Night's Dream 11/18/11 Smart Stage Matinee ❑ Hispanico Ballet Flamenco 12/15/11 Smart Stage Matinee ❑ Aesop's Fables 1/17/12 Smart Stage Matinee ❑ Melodies and Memories (4) TBD Theater ❑ Double Chai (2) Titles TBD Theater ❑ Say Goodnight Gracie 3/12 -4/1 Theater ❑ TBD — Mandy Patinkin ❑ TBD — Andy Warhol: Good for Jews? ❑ TBD - FDR starring Ed Asner TOTAL PERFORMANCES: 81 6/15/2011 11 6/15/2011 12 DATE EVENT TIME ATTENDANCE Oct 2 Arts Ballet Theatre — Petruchka 7PM 165 Oct 3 Arts Ballet Theatre — Petruchka 3PM 159 Oct 9 Family Fun Junie B. Jones 11AM 311 Oct 9 Family Fun Junie B. Jones 1PM 291 Oct 10 Rod Stewart — Private Show 7:30PM 243 Oct 17 Curtain Up 12:OOPM 1,000 Oct 23 Patti LuPone 8PM 325 Oct 25 Sticks and Stones - School 10 AM 317 Oct 25 Sticks and Stones - School 11:30AM 281 Oct 30 Saul Vera Ensemble 8PM 230 3,322 0 0 6/15/2011 12 ELI Jh L RESULTS TO DATE DATE EVENT TIME ATTENDANCE 1,846 DATE Nov 6 Giggle Giggle Quack 11AM 233 Doral Academy Nov 6 Giggle Giggle Quack 1PM 173 2PM Nov 10 ACES — Spelling Bee Doral Academy 252 Nov 11 Veteran's Day Ceremony 10AM 200 Dec 5 Nov 12 Jim Witter's —The Piano Man 8PM 235 The Nutcracker —Arts Ballet Theatre Nov 13 Next Step Dance — Invitation to Dance 8PM 106 The Nutcracker— Arts Ballet Theatre Nov 20 Maria Rivas 7:30PM 126 3PM Nov 21 Universal Dance Studio 2PM 312 300 Nov 28 Miami Intl Piano Festival 10:15AM 300 Dec 15 Bossa & Blues — Brazilian Voices Francesco Libetto 4PM 209 1,846 DATE EVENT TIME ATTENDANCE Dec 4 Doral Academy Holidays Around the World 2PM 52 Dec 4 Doral Academy Holidays Around the World 6PM 205 Dec 5 Young Stars Showcase 5PM 257 Dec 10 The Nutcracker —Arts Ballet Theatre 7PM 276 Dec 11 The Nutcracker— Arts Ballet Theatre 7PM 301 Dec 12 The Nutcracker — Arts Ballet Theatre 3PM 293 Dec 14 ACES — Winter Show 8:45AM 300 Dec 14 ACES — Winter Show 10:15AM 300 Dec 15 Bossa & Blues — Brazilian Voices 8PM 102 Dec 16 ACES — Winter Show 6PM 275 Dec 18 Kathy KoSin "The Ladies of Cool" 8PM 176 2,537 6/15/2011 13 6/15/2011 14 • r � • 1 � LINEA DATE EVENT TIME ATTENDANCE Jan 3 Edwards Fellow Reception 8PM 160 Jan 22 Private Event 5:30 PM 75 Jan 8 Celebration of Life Music Festival 8PM 154 Jan 9 Miami Int'I Piano Festival 2PM 104 Jan 23 Prodigies & Masters 4PM 145 Jan 10 Afro-Brazil LOAM 261 Jan 10 Afro-Brazil 11:30AM 190 Jan 12 Melodies and Memories (M &M) 8PM 92 Jan 29 Say It With Music 8PM 179 Jan 13 M &M - Say It With Music 7PM 120 Jan 14 M &M - Say It With Music 8PM 117 Jan 15 M &M - Say It With Music 213M 182 Jan 15 M &M - Say It With Music 8PM 217 Jan 16 M &M - Say It With Music 213M 207 Jan 16 M &M - Say It With Music 7PM 101 Jan 19 Lansky — The Double Choi Series 8PM 160 Jan 20 Lansky — The Double Choi Series 8PM 195 6/15/2011 14 • r � • 1 � DATE EVENT TIME ATTENDANCE Jan 21 Lansky — The Double Choi Series 8PM 160 Jan 22 Lansky — The Double Choi Series 2PM 82 Jan 22 Lansky — The Double Choi Series 8PM 197 Jan 23 Lansky — The Double Choi Series 2PM 104 Jan 23 Lansky — The Double Choi Series 7PM 81 Jan 26 Lansky — The Double Choi Series 8PM 165 Jan 27 Lansky — The Double Choi Series 8PM 120 Jan 28 Lansky — The Double Choi Series 8PM 92 Jan 29 Lansky — The Double Choi Series 2PM 136 Jan 29 Lansky — The Double Choi Series 8PM 195 Jan 30 Lansky — The Double Choi Series 2PM 84 Jan 30 Lansky — The Double Choi Series 7PM 153 Jan 31 ACES Leadership Speakers Series 6:30PM 300 ® I t 4,172 6/15/2011 14 a �a • )JURAL A. TO DATE DATE EVENT TIME ATTENDANCE Feb 1 African American Portait Gallery 10AM 115 Feb 1 Aventuro Foreign Film Series DATE EVENT TIME ATTENDANCE As it is in Heaven 7PM 178 8PM Feb3 ACES— Alumni Return Day 1:30PM 200 2PM Feb 4 The Wizard of OZ 11:30AM 170 8PM Feb 4 The Wizard of OZ 1:30PM 315 2PM Feb 5 The Wizard of OZ 11:00AM 283 7PM Feb 5 The Wizard of OZ 1:OOPM 286 8PM Feb 8 ACES —Spelling Bee 9AM 350 8PM Feb 9 Melodies and Memories (M &M) Feb 25 Zero Hour — The Double Choi Series 8PM 116 Time After Time 8PM 178 2PM Feb 10 M &M —Time After Time 8PM 196 8PM Feb 11 M&M— TimeAfter Time 8PM 107 2PM ` Feb 12 M&M— TimeAfter Time 2PM 94 7PM Feb 12 M &M —Time After Time 8PM 148 Feb 13 M &M —Time After Time 2PM 201 Feb 13 M &M — Time After Time 7PM 87 1 Feb 16 Zero Hour — The Double Choi Series 8PM 81 Feb 17 Zero Hour — The Double Choi Series 8PM 74 Tmw • )JURAL RESULTS TO DATE A FEBRUARY CONTINUED DATE EVENT TIME ATTENDANCE Feb 18 Zero Hour — The Double Choi Series 8PM 91 Feb 19 Zero Hour — The Double Choi Series 2PM 41 Feb 19 Zero Hour — The Double Choi Series 8PM 147 Feb 20 Zero Hour — The Double Choi Series 2PM 120 Feb 20 Zero Hour — The Double Choi Series 7PM 58 Feb 23 Zero Hour — The Double Choi Series 8PM 125 Feb 24 Zero Hour — The Double Choi Series 8PM 63 Feb 25 Zero Hour — The Double Choi Series 8PM 116 Feb 26 Zero Hour — The Double Choi Series 2PM 42 Feb 26 Zero Hour — The Double Choi Series 8PM 211 Feb 27 Zero Hour — The Double Choi Series 2PM 129 Feb 27 Zero Hour — The Double Choi Series 7PM 53 4,260 6/15/2011 15 6/15/2011 16 • g VA ilk DATE EVENT TIME ATTENDANCE Mar 5 Amor de Tango — The Love Increases 3PM 109 Mar 16 Mar 5 Amor de Tango — The Love Increases 8PM 278 Circumcise Me —The Double Chai Series Mar 6 Dancing with the World 8PM 310 8PM Mar Melodies and Memories (M &M) Circumcise Me —The Double Chai Series 2PM 146 Mar 20 A Grand Tour 8PM 132 Mar 23 Mar 11 ACES — I Come from Women 9:15AM 110 Circumcise Me —The Double Chai Series Mar 11 M &M —A Grand Tour 8PM 145 8PM Mar 12 M &M —A Grand Tour 2PM 86 163 Mar 12 M &M —A Grand Tour 8PM 135 Mar 29 Mar 13 M &M —A Grand Tour 2PM 202 Ballet Etoile Presents Edith Piaf Mar 13 M &M —A Grand Tour 7PM 46 Mar 15 Aventura Foreign Film Series 3,566 Still Walking 7PM 184 6/15/2011 16 • g VA ilk DATE EVENT TIME ATTENDANCE 7PM 184 Mar 16 Circumcise Me —The Double Chai Series 8PM 157 Mar 17 Circumcise Me —The Double Chai Series 8PM 106 Mar 19 Circumcise Me —The Double Chai Series 8PM 222 Mar 20 Circumcise Me —The Double Chai Series 2PM 146 Mar 20 Circumcise Me —The Double Chai Series 7PM 75 Mar 23 Circumcise Me —The Double Chai Series 8PM 179 Mar 24 Circumcise Me —The Double Chai Series 8PM 178 Mar 26 Circumcise Me —The Double Chai Series 8PM 231 Mar 27 Circumcise Me —The Double Chai Series 2PM 163 Mar 27 Circumcise Me —The Double Chai Series 7PM 107 Mar 29 Ballet Etoile Presents Edith Piaf 8PM 157 Mar 30 Ballet Etoile Presents Edith Piaf 8PM 125 • 3,566 6/15/2011 16 u DATE EVENT TIME ATTENDANCE Apr 2 Rob Garrett — Neil Diamond Tribute 2PM 165 Apr 2 Rob Garrett — Neil Diamond Tribute 8PM 316 Apr5 Aventura Foreign Film Series 8PM 79 Apr 16 Summer Hours 7PM 163 Apr 6 RNB Wealth Management 7PM 50 Apr 7 ACES —Aaron Davidson 7PM 175 Apr 8 A View From an Entirely 7PM 48 Apr23 Different Broad 8:30PM 128 Apr 9 Simply Streisand 8PM 325 Apr 10 Miami Int'I Piano Festival 8PM 131 Apr 28 A Tribute to Liszt 4PM 8PM 133 LI DATE EVENT TIME ATTENDANCE Apr 13 Melodies and Memories — The Night 8PM 152 Apr 14 Melodies and Memories — The Night 8PM 83 Apr 15 Melodies and Memories — The Night 8PM 79 Apr 16 Melodies and Memories — The Night 2PM 56 Apr 16 Melodies and Memories — The Night 8PM 109 Apr 17 Melodies and Memories — The Night 2PM 107 Apr 17 Melodies and Memories — The Night 7PM 48 Apr23 Wedding 6:30PM 56 Apr27 Meshuggah- Nuns — The Double Choi Series (DC) 8PM 131 Apr 28 Meshuggah -Nuns — DC 8PM 133 Apr 29 Meshuggah -Nuns — DC 8PM 66 Apr 30 Meshuggah -Nuns — DC 2PM 92 Apr 30 Meshuggah -Nuns — DC 8PM 225 2,811 6/15/2011 17 DATE EVENT TIME ATTENDANCE May 19 ACES Drama Production 8:45AM 324 May 19 ACES Drama Production 11:45AM 340 May 19 ACES Drama Production 2:45PM 324 May 19 ACES Drama Production 6:30PM 100 DATE EVENT TIME ATTENDANCE May 1 Meshuggah -Nuns —The Double Dreams We Believe Choi Series (DQ 2PM 151 Moti Horenstein's Mixed Martial Arts May 1 Meshuggah -Nuns — DC 7PM 82 6:30PM May 4 Meshuggah -Nuns — DC 8PM 91 324 May 5 Meshuggah -Nuns — DC 8PM 82 May 29 May 5 ACES Dare Graduation 11AM 200 Masters of Tango May 6 Doktor Kaboom LOAM 325 May 6 Doktor Kaboom 11:30AM 237 May 6 Meshuggah -Nuns — DC 8PM 88 May 7 Meshuggah -Nuns — DC 2PM 95 May 7 Meshuggah -Nuns — DC 8PM 1S8 May 8 Meshuggah -Nuns — DC 2PM 272 May 13 ABT— International Ballet Concert 7:30PM 177 May 14 Stuart Little 11AM 216 May 14 Stuart Little 11AM 199 May 17 Arbor Day Celebration LOAM 324 May 18 Wedding 8PM 80 DATE EVENT TIME ATTENDANCE May 19 ACES Drama Production 8:45AM 324 May 19 ACES Drama Production 11:45AM 340 May 19 ACES Drama Production 2:45PM 324 May 19 ACES Drama Production 6:30PM 100 May 20 "ICONS" Starring David McBride 8PM 173 May 22 Universal Dance Studios Presents: Dreams We Believe 2:OOPM 268 May 22 Moti Horenstein's Mixed Martial Arts Black Belt Spectacular 6:30PM 179 May 25 ACES Talent Showcase 6:30PM 324 May 26 ACES Talent Showcase 2PM 300 May 29 Masters of Tango 5PM 312 May 29 Masters of Tango 8PM 312 5,745 6/15/2011 In u DATE EVENT TIME ATTENDANCE Jun 4 Voice of a Poet 7:30PM 121 Jun 5 The Second Bodo Flemenco Festival 3PM 281 Jun 7 ACES 81h Grade Graduation 6:30PM 324 6/15/2011 19 • EVENT DATE GENRE • YOUNG STARS (AUDITIONS) 1013 MUSIC • ARTS BALLET THEATRE 1019 DANCE • THE RAT PACK TRIBUTE 10129 MUSIC • AN EVENING WITH LUCIE ARNAZ 11112 THEATER • MIAMI INT. PIANO FESTIVAL 11127 CLASSICAL • LOW BROW ENTERTAINMENT 1213 COMEDY • YOUNG STARS SHOWCASE (AMC) 1214 MUSIC • S. FL. SYMPHONY ORCHESTRA 1216 CLASSICAL • NUTCRACKER (ABT) 1219 DANCE • NUTCRACKER (ABT) 12110 DANCE • NUTCRACKER (ABT) 12111 DANCE • HISPANIC FLAMENCO BALLET 12115 DANCE LOW BROW ENTERTAINMENT 117 COMEDY MIAMI INT. PIANO FESTIVAL 1/8 CLASSICAL WALENSTEIN SYMPHONY 1114 CLASSICAL CITIZENS INTERESTED INTHEARTS 1/15 RECEPTION /PERF. 6/15/2011 19 � r 1 , r • r , EVENT DATE GENRE • AMOR DE TANGO 214 DANCE • WHISPERIG ANGELS FOUNDATION 2117 MUSIC • LOWBROW ENTERTAINMENT 2118 COMEDY • MIAMI INT. PIANO FESTIVAL 2119 CLASSICAL • ARTS BALLET THEATRE 313 DANCE • OL' BLUE EYES IS BACK 3118 MUSIC • SIMPLYSTREISAND 4114 MUSIC • MIAMI INT. PIANO FESTIVAL 4119 CLASSICAL • ARTS BALLET THEATRE 516 DANCE • FOCUS BRAZIL FILM FESTIVAL 5115 FILM • FOCUS BRAZIL FILM FESTIVAL 5116 FILM • FOCUS BRAZIL FESTIVAL 5117 FILM • KIROVA BALLET ACADEMY 6117 DANCE TOTAL PERFORMANCES: 29 EDUCATION ACES TALENT SHOWCASE TBD EDUCATION ACES KINDERGARDEN GRADUATION TBD EDUCATION � r 1 , r • r , EVENT DATE GENRE • PEACE DAY 9120 EDUCATION • ACES SPELLING BEE TBD EDUCATION " "" • ACES WINTER CONCERT TBD EDUCATION - ACES WINTER CONCRT TBD EUCATION ACES WINTER CONCERT TBD EDUCATION ACES ALUMNI RETURN DAY TBD EDUCATION ACES SPELLING BEE TBD EDUCATION ACES DARE GRADUATION TBD EDUCATION ACES DRAMA PRODUCTION TBD EDUCATION ACES DRAMA PRODUCTION TBD EDUCATION ACES DRAMA PRODUCTION TBD EDUCATION ACES DRAMA PRODUCTION TBD EDUCATION ACES TALENT SHOWCASE TBD EDUCATION ACES TALENT SHOWCASE TBD EDUCATION ACES KINDERGARDEN GRADUATION TBD EDUCATION ACES MIDDLE SCHOOL GRADUATION TBD EDUCATION • TOTAL PERFORAMNCES: 16 6/15/2011 20 6/15/2011 21 Aventura Arts & Cultural Center October 2011 10/1/2011 Curtain Up 2011 10/3/2011 Aventura Marketing Council Young Stars Showcase AUDITIONS 10/9/2011 Arts Ballet Theater 10/10/201 1 Sticks and Stones 10/11/201 1 Zoetic Stage 10/11/2011 Cups 10/22/201 I Miami International Piano Festival 10/23/2011 Jigsaw Jones 10/25/201 1 New World School of the Arts Event 10/29/201 1 The Rat Pack Tribute November 2011 1 1/4/2011 Ana Gasteyer 1 1 /5/201 1 City of Aventura Concert/Event 1 1 /5/201 1 Amor de Tango - The Love Increases 1 1/8/2011 Zoetic Stage 1 1/12/201 1 An Evening with Lucie Arnaz 1 1/12/201 1 Jewish Community Center of North Miami Beach - Awards Ceremony 1 1 / 18/201 1 A Midsummer Night's Dream 1 1/19/201 1 City of Hope 11/19/2011 Connie James 1 1/20/201 1 A Midsummer Night's Dream 11/27/201 1 Miami International Piano Festival 11/29/201 I IMiami International Piano Festival December 2011 12/3/2011 Low Brow Entertainment - Comedian TBD 12/4/2011 Aventura Marketing Council Young Stars Showcase 12/6/2011 South Florida Symphony Orchestra - Master Concert Series 12/8/2011 Arts Ballet Theater /Nutcracker 12/12-18/2011 Melodies & Memories Title TBD 12/ 12/201 1 Larry Toppall 12/ 15/201 1 Hispanic Flamenco Ballet 12/17/2011 Children's Film Festival January 2012 1/7/2012 Low Brow Entertainment Comedian TBD 1/8/2012 Miami International Piano Festival 1/8/2012 Doo Wop 1/14/2012 Walenstein Musical Organization 1/15/2012 Citizens Interested in the Arcs - Brunch /Performance 1/16/2012 Larry Toppall 1/16- 22/2012 Melodies & Memories Title TBD 1/17/2012 Aespo's Fables 1/23- 29/2012 Double Chai Series Title #1 1/31/2012 Aventura Foreign Film Series February 2012 2/2/2012 Second City 2/3/2012 The Bronx Wanderers 2/4/2012 Amor de Tango - Gypsy Tango 2/6- 12/2012 Melodies & Memories Title TBD 2/13/2012 Larry Toppall 2/17/2012 Anita Priest Whispering Angels Memorial Scholorship Foundation Event 2/18/2012 Low Brow Entertainment Comedian TBD 2/19/2012 Miami International Piano Festival 2/20 - 26/2012 Double Chai Series Title #2 2/28/2012 jAventura Foreign Film Series March 2012 3/1/2012 "The Long and Winding Road" starring Jim Witter 3/3/2012 Arts Ballet Theatre 3/5-11/2012 Melodies & Memories Title TBD 3/12/2012 Larry Toppall 3/12- 4/1/2012 Double Chai Series Title #3 3/1812012 01' Blue Eyes Is Back: A Modern Swinging Salute to Frank Sinatra 3/27/2012 Aventura Foreign Film Series 3/31/2012 Low Brow Entertainment Comedy Show April 2012 4/5/2012 City of Aventura Concert/Event 4/7/2012 Low Brow Entertainment Comedy Show 4/9/2012 Larry Toppall 4/14/2012 Simply Streisand starring Carla De1Villaggio 4/21/2012 Low Brow Entertainment Comedy Show 4/22/2012 The Ugly Duckling 4/23/2012 Larry Toppall 4/28/2012 Low Brow Entertainment Comedy Show 4/29/2012 Miami International Piano Festival May 2012 5/1/2012 Aventura Foreign Film Series 5/5/2012 Henry and Mudge 5/6/2012 Arts Ballet Theatre 5/15/2012 PMM /Focus Brazil Video Festival June 2012 6/3/2012 Kirova Ballet Academy 6/25/2012 Summer Camp Session #1 6/26/2012 Summer Camp Session #1 6/27/2012 Summer Camp Session #1 6/28/2012 Summer Camp Session #1 6/29/2012 Summer Camp Session #1 July 2012 7/2/2012 Summer Camp Session #1 7/3/2012 Summer Camp Session #1 7/4/2012 Summer Camp Session #1 7/5/2012 Summer Camp Session #1 7/6/2012 Summer Camp Session #1 7/9/2012 Summer Camp Session #1 7/10/2012 Summer Camp Session #1 7/11/2012 Summer Camp Session #1 7/12/2012 Summer Camp Session #1 7/13/2012 Summer Camp Session #1 7/16/2012 Summer Camp Session #1 7/17/2012 Summer Camp Session #1 7/18/2012 Summer Camp Session #1 7/18/2012 Performance Project/Young Campers /PERFORMANCE TBA 7/19/2012 Summer Camp Session #1 7/19/2012 Performance Project/Young Campers /PERFORMANCE TBA 7/20/2012 Summer Camp Session #1 7/23/2012 Summer Camp Session #2 7/24/2012 Summer Camp Session #2 7/25/2012 Summer Camp Session #2 7/26/2012 Summer Camp Session #2 7/27/2012 Summer Camp Session #2 7/27/2012 Arts Ballet Theatre 7/30/2012 Summer Camp Session #2 7/31/2012 ISummer Camp Session #2 August 2012 8/1/2012 Summer Camp Session #2 8/2/2012 Summer Camp Session #2 8/3/2012 Summer Camp Session #2 8/6/2012 Summer Camp Session #2 8/7/2012 Summer Camp Session #2 8/8/2012 Summer Camp Session #2 8/9/2012 Summer Camp Session #2 8/10/2012 Summer Camp Session #2 8/13/2012 Summer Camp Session #2 8/14/2012 Summer Camp Session #2 8/15/2012 Performance Project/Young Campers /PERFORMANCE TBA 8/15/2012 Summer Camp Session #2 8/16/2012 Performance Project/Young Campers /PERFORMANCE TBA 8/16/2012 Summer Camp Session #2 18/17/2012 ISummer Camp Session #2 T O O m O 3 v 0 Cn CD cn m Q Q n 0 v m v v m v Cn cD v O_ v Q v QO cD 3 v CD s cn CD cn m C n o —, O (° co =3 Q m U) D a m (n co =3 Q m U) 7 o c- ° 0 W m T CL CD < CD C(D C(D 0 0 nO Q 3 Q CD CD v 00 n> a 3 v 00 n Q 3 v 9 < N n � z m z cn m _o v CD CD CD cn 0 D N) ? 0 ? ± § 3 m CL - 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CULTURAL CENTER Saturday, April 2, 2011 - 2PM & 8PM For Tickets call 954.462.0222 or visit AventuraCenter.org Groups of 10 Plus - 20% discount 4-j V) . - a) ru V) ru U 0 0 D- > E N i 6 U E > 0L THE PIANO Friday, November 12 • 8PM AVENTURA ARTS & CULTURAL CENTER < --i cr:06<cr: rr L.Li Z Uj ILLJ, �Q < U::) U Alow >, 04 ss 0 -An > 0' < Z < --i cr:06<cr: rr L.Li Z Uj ILLJ, �Q < U::) U DAVID MCBRIDE LIVE! A TRIBUTE CELEBRATING THE MUSIC OF: FRANK SINATRA SAMMY DAVIS JR. BARRY MANILOW TONY BENNETT MICHAEL RUBLE Y /. d d r FRIDAY, MAY 20, 2011 8:00 PM - ' �•,�` Hilarity reigns supreme when a Jewish actor and four nuns attempt to entertain on a cruise ship. It's an ecumenical laugh riot! A hilarious celebration of Jewish and Catholic traditions. A RA For uqwts and ARTS & group discount call ULTURAL 954.462.0222or visit CENTER aventuracenter.org tiJ C- CCZ CU : vi U W C Ca Co c) now r� � vJ Qty j al E N O co a) Q 14 Cl � CL yam o ii E CnO"" fir. LO O ` � i O CL O Q nn 11 ct3 .. W N < N � CY O ou w c A Cl) x F— -6-j V' cc°zMw z (rt -z Q�UU . • R; TICKETS: $35/$30/$25 z SPECIAL GUEST Performance to Benefit The FEATURING THE JENNIFER MILLER "Whispering Angels" Foundation PHIL HINTON www.whist)t,ringangelsfoundation.com ORCHESTRA www.davidmcbridelive.com - ' �•,�` Hilarity reigns supreme when a Jewish actor and four nuns attempt to entertain on a cruise ship. It's an ecumenical laugh riot! A hilarious celebration of Jewish and Catholic traditions. A RA For uqwts and ARTS & group discount call ULTURAL 954.462.0222or visit CENTER aventuracenter.org tiJ C- CCZ CU : vi U W C Ca Co c) now r� � vJ Qty j al E N O co a) Q 14 Cl � CL yam o ii E CnO"" fir. LO O ` � i O CL O Q nn 11 ct3 .. W N < N � CY O ou w c A Cl) x F— -6-j V' cc°zMw z (rt -z Q�UU DOUBLE CHAI COMEDY SERIES Lansky The Brains Behind the Mob Stamng Mike Burstyn The story about the infamous gangster, gambler and complicated man, Meyer Lansky, who masterminded some o f t he most ingenious wealth management systems for his gangl, and brethren. Zero Hour starring Jim Brochu A naive reporter attempts to interview the famously volatile and hilarious Zero Mostel in this explosion of humor, outrage and backstage lore. Circumcise Me A spiritual journey stretching across four decades, two continents, and 3circumctsions. It's that rare collision of comedy and theater that will have everyone howling with laughter. Meshuggah -Nuns Hilarity reigns supreme whena Jewish actor and four nuns attempt to entertain on a cruise ship. It's an ecumenical laugh riot! A hilarious celebration of Jewish and Catholic traditions. MEIODIES & MEMORIES SAY IT WITH MUSIC The Songs of Irving Berlin This new musical journey spans seven decades of American history as seen through the perceptive and hopeful eyes of Irving Berlin.Songs include: There's No Sun Bess Uke SMiv Susrnass. Cheek to Cheek A GRAND TOUR The Songs of Jerry Herman There is never an evening when, somewhere in the world, the music and lyrics of Jerry Herman are not being sung. Songs include: Hello Polo. Time Heys Ereryrhrng • q TIME AFTER TIME The Songs of Jule Styne One of the most prolific songwriter %composers in American theater, Styne created songs suited for particular Broadway divas. Songs include: Diamonds Ac a Gals Best lnerrC. oonY Rain on My Parade RK I PICTURES THE NIGHT IS FILLED WITH MUSIC: The Mink of the RKO Pictures Era This Mok dies and Memcnes series program salutes it:e :astirtg legacy of RKO's easy centnbratron tc the music of Fred Astaire and Girger Rodgers and akl of the early Disney classics Songs include: The wo, You Loa ToNght, WWI rLxi Wsh UoonA 9tr Join us for a Sensational Season of Entertainment! Great Performances in a Beautiful Waterfront Setting Jim Witter`s The Piano Men 11/12110 Remember Then: The Marvelettes & The Temptations Revue 11/19110 Maria Rivas 11120/10 Miami international Piano Festival Francesco Libetta 11/28/10 Aventura Marketing Council Young Stars Showcase 12/5/10 Kathy Kosins The Ladies of Cool 12/18/10 Rob Garrett 'King of Diamonds" -- A Neil Diamond Tribute 4/2/11 Say It With Music 1/12/11 - 1/16111 Time After Time 2/9/11 - 2.'13111 A Grand Tour' 3!8111 3113111 The Night is Filled With Music w 4/13/11 - 41/17/11 Lanskv 11119111-1130/11 Zero Hour 2116i 11 - 2,i27111 Circumcise Me 3-16,111 3127/11 Meshuggah -Nuns 4127111 518111 Next Step Dance 11113.'10 Arts Ballet Theatre. The Nutcracker 12f10.`1n - 1 ?(i?t1{1 Giggle Giggle Quack i1;'6'1f? The Wirard of t). 2i5;11l Stuart Little May 14 Smart Stage - The Wizard of C> ; 4 ' ? Uoktor Kaboomi ; 6 1' Stuart Little May 14 For more information and tickets call 954.462.0222 or visit AventuraCenter.org Aver�fura Arts & 646 Font"�r 3385 NE i 88th Street 1 AVefltUra, F !orida 33180 r- P" P-% P- 0- 0- P- P- CAPITAL IMPROVEMENT PROGRAM 2011/12 - 2015/16 CITY OF AVENTURA CITY COMMISSION Mayor Susan Gottlieb Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Luz Urbaez Weinberg CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney Robert M. Sherman, Community Services Director Teresa M. Soroka, City Clerk Joanne Carr, Community Development Director Karen J. Lanke, Information Technology Director Steven Steinberg, Police Chief Julie Alm, Principal Charter School Brian K. Raducci, Finance Director Steven Clark, Arts & Cultural Center General Manager P_ Ave t Ckwernmcrnt Center 1900 West Country Club drive Aoenrun, Florida 33180 Office of the City Manager The Honorable Mayor and Members of the City Commission City of Aventura Aventura, Florida 33180 Enclosed herein is the proposed City of Aventura (the "City ") Capital Improvement Program (CIP) for the fiscal period October 1, 2011 through September 30, 2016 and the proposed Capital Budget for the Fiscal period October 1, 2011 through September 30, 2012. The primary goal of the CIP is to develop a long —term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. It is important to stress that the CIP is a planning tool to evaluate infrastructure needs of the City as well as the financial capabilities of the City. In order to determine the impact of the CIP on the City's future operating budget, the City Commission and residents will be provided with the benefits of a CIP document which serves as a point of reference and includes an estimated long -term budget plan. At this point in the City's history, the need for major capital improvement funding has decreased substantially due to a very ambitious schedule of completing major community facilities and infrastructure projects during the past fifteen years since the incorporation of the City. This document represents an update of the CIP that was originally prepared for the five -year cycle of 2010 to 2015. The update process is important for the CIP to become a continuing and ongoing planning /implementation process. The last four years of last year's program were reevaluated in light of unanticipated needs, cost revisions, new project priorities and the financial condition of the City. In addition, the CIP was updated to add new projects in the fifth year (2015/16) to complete the cycle. Projects included within the framework of the program were based on input from Commissioners, staff, City consultants and citizens. The following represents the significant revisions or modifications to the proposed CIP compared to the prior document: an • Added Government Center Parking Deck — $2,175,000 • Added NE 213 Street Road Resurfacing project - $350,000 • Added Biscayne Boulevard Street Lighting Upgrades Phase 2 -4 - $1,500,000 • Added Biscayne Lake Gardens Road Resurfacing project - $207,000 The proposed 2011 — 2016 CIP includes 25 projects in five (5) functional categories with a total value of $12,381,400. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (1 %), Transportation, Drainage and Infrastructure Improvements (33 %), Capital Equipment Purchase and Replacement (24 %), Information /Communication Technology (25 %) and Public Buildings and Facilities Improvements (18 %). Major emphasis was placed on the following projects: • Road Resurfacing $3,100,000 • Government Center Parking Deck 2,175,000 • Street Lighting Upgrades 1,500,000 • Stormwater Drainage Improvements 1,000,000 • Founders Park Improvements 136,000 The document contains a detailed funding plan that forecasts revenues necessary to fund both the CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on the assumption that operating expenditures can be maintained at certain percentage increases and revenues grow at specified levels. The plan is based on conservative estimates reflecting these uncertain economic times. I am proud of the many accomplishments and the support the City Commission and residents have shown in the implementation of the capital projects since the incorporation of the City. Our beautification projects, park and open space additions, Government Center, Community Recreation Center, Charter School, Arts & Cultural Center, transportation improvements and many other community enhancements continue to exhibit our commitment to excellence and professionalism. This document serves many purposes. Importantly it serves as an aid to the residents in providing a better understanding of the City's long -term capital needs and how the City intends to meet these demands. It also details our continuing effort to address the needs and concerns of our citizens while making prudent financial decisions which contribute to the City's long -term financial health. The preparation and formulation of this document could not have been accomplished without the dedicated efforts of all Department Directors and their staff. Their professional efforts have assisted in the preparation of this important planning program. 0 I request and recommend that you take the following actions regarding the proposed 2011 - 2016 Capital Improvement Program: 1. Hold a workshop meeting to review the CIP document in June. 2. Transmit copies of the CIP summary document to the public. 3. Hold a public hearing to conceptually adopt the final CIP document, by resolution, for implementation. All questions relating to the CIP should be referred to my attention. Respectfully submitted, Eric M. So a City Manager P- CAPITAL IMPROVEMENT PROGRAM 2011-2016 HIGHLIGHTS • Road maintenance projects that total $3,100,000 to resurface asphalt and enhance safety are included NE 185 Street, NE 188 Street, NE 191 Street, Country Club Drive, NE 207 Street, NE 213 Street and Biscayne Lake Gardens. • Utilizes a stormwater utility program to maintain drainage systems throughout the City. A total of $1,000,000 has been earmarked during the five -year period. • Funds improvements to Founders Park including shade covers for the bleachers, replacing splashpad water features and exercise equipment at a cost of $136,000. • Includes the construction a second level to the parking area adjacent to the Government Center to provide higher ground for police vehicles and accommodate additional parking at a cost of $2,175,000. • Provides funding in the amount of $1,500,000 to complete, over a three year period, the street lighting upgrade project along the eastside of Biscayne Boulevard. • Provides the necessary equipment to continue to provide high quality and effective police services. • Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. • Ensures that the tools of production, vehicles, equipment and technology, are available for City operations. .. .% no ZJ .. Eft MN an CAPITAL IMPROVEMENT PROGRAM 2011 -2016 TABLE OF CONTENTS 0 0— 0— INTRODUCTION PAGE Purpose of the Capital Improvement Program 1 Legal Authority 2 Development of the Capital Improvement Program 2 Capital Improvement Program Policies 3 Preparing the Capital Budget 4 Locating a Specific Capital Project 4 Reading the Program Schedules 5 OVERVIEW OF RECOMMENDED PROJECTS Summary of Recommended Projects 7 Summary of Major Programs 7 Summary of Proposed Appropriations by Funding Source 8 Summary of Projects by Location and Year 9 FUNDING PLAN Introduction 11 Debt vs. Pay -As- You -Go Financing 11 Required Separation of Funding Sources 12 Summary of Financing Plan Model 13 Proposed Financing Plan General Fund 14 Proposed Financing Plan Transportation Fund 18 Proposed Financing Plan Stormwater Utility Fund 19 PROJECT DESCRIPTIONS AND FUNDING SCHEDULES Beautification and Park Facilities Improvements 22 Transportation, Drainage and Infrastructure Improvements 29 Public Buildings and Facilities Improvements 36 Information /Communications Technology 40 Capital Equipment Purchases and Replacements 49 ... .. .. am Mo an M" an ,,. PM %OfE INTRODUCTION pw PM wo OM P_ .. 0- a- City of Aventura INTRODUCTION This section describes what a Capital Improvement Program (CIP) is and the process for developing the City of Aventura (the "City ") Capital Improvement Program and Capital Budget. This introduction also explains how to locate a specific project in this document. PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM The purpose of the CIP is to establish a long term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long -term budget plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long -range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates to the citizens, businesses and interested parties the City's capital priorities and plan for implementing projects. The five -year CIP is updated annually to add new projects in the fifth year, to re- evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating among projects with respect to function, location, and timing. Capital Improvement Program 2011 -2016 Page 1 0 City of Aventura mft 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. 4. The CIP process facilitates long -range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long -range fiscal framework. The sound fiscal policy that results from this process will have a positive impact on the City's bond rating. 5. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. LEGAL AUTHORITY A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM The City's capital programming process began in December when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2011 - 2016. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. In February, departmental prioritized project requests were submitted to the City Manager's Office. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, need of residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability, and Deferability. The City Manager reviewed departmental requests and conducted individual meetings with Department Directors. The departmental requests were prioritized and the five - year schedule of projects was compiled into document form by the City Manager. The methods of financing and revenue sources were then prepared by the Finance Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and public for review. In order to facilitate public involvement, public hearings and community meetings will be held to unveil and review the CIP document prior to the adoption of a Resolution approving the CIP in principle. Capital Improvement Program 2011 -2016 Page 2 ., .A .. ON no no L.:J aft am a. dM City of Aventura r CAPITAL IMPROVEMENT PROGRAM POLICIES 1. Annually, the City will prepare a five -year capital improvement program analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. 2. The City will perform all capital improvements in accordance with an adopted CIP. 3. The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also included in the document for budgetary purposes. 4. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 5. The first year of the five -year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. 6. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 7. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. 8. The City will determine the most appropriate financing method for all new projects. 9. If appropriate, the City will attempt to maintain a mixed policy of pay -as- you -go and borrowing against future revenues for financing capital projects. 10 The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 11. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 12. A CIP preparation calendar shall be established and adhered to. 13. Capital projects will conform to the City's Comprehensive Plan. 14. Long -term borrowing will not be used to fund current operations or normal maintenance. 15. The City will strive to maintain an unreserved General Fund Fund Balance at a level not less than 10% of the annual General Fund revenue. Capital Improvement Program 2011 -2016 Page 3 City of Aventura 16. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid -year budget amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. PREPARING THE CAPITAL BUDGET The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five -year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. Capital Improvement Programming thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. LOCATING A SPECIFIC CAPITAL PROJECT The Capital Improvement Program is divided into five (5) program areas as follows: Beautification and Parks (BP) Transportation, Drainage and Infrastructure Improvements (TDI) Public Buildings and Facilities (PBF) Information /Communication Technology (ICT) Capital Equipment Purchase & Replacement (CE) Each project in the Capital Improvement Program has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to functional category priority number assigned by the City Manager. The final digits outline the individual department requesting the project. For example, project TDI -1 -CS is Transportation, Drainage and Infrastructure Improvements project number one which was requested by the Community Services Department. Capital Improvement Program 2011 -2016 Page 4 A" L� dM am am dM "a w A" am dM "a P— P- 0- City of Aventura READING THE PROGRAM S CHEDULES Detailed information about each capital project is presented in the section titled "Capital Improvement Program Project Descriptions and Funding Schedules." The section is arranged by program area and functional category and includes a description of each project and the funding schedules. Project timetables for each functional category are indicated in the Summary by Year tables. The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. Capital Improvement Program 2011 -2016 Page 5 City of Aventura F— P. L.Aft 16L now \1 — 11,14k I -- of E OVERVIEW M. a Capital Improvement Program 2011-2016 Page 6 City of Aventura OVERVIEW OF RECOMMENDED PROJECTS SUMMARY OF RECOMMENDED PROJECTS The proposed 2011 — 2016 CIP includes 25 projects in five (5) functional categories with a total value of $13,881,400. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (11%), Transportation, Drainage and Infrastructure Improvements (40 %), Capital Equipment Purchase and Replacement (21%), Information /Communication Technology (22 %) and Public Buildings and Facilities Improvements (16 %). SUMMARY OF MAJOR PROGRAMS The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five (5) years covered by the CIP. T , qbla 1 Program 2011/12 2012/13 2013/14 2014/15 2015/16 TOTAL Beautification & Parks Facilities $ 81,800 $ 7,800 $ 32,800 $ 32,800 $ 19,800 $ 175,000 Transportation, Drainage & 1,308,000 1,385,000 1,470,000 680,000 757,000 5,600,000 Infrastructure Public Buildings & Facilities 175,000 2,000,000 0 0 0 2,175,000 Information /Communication 1,082,900 398,300 471,200 510,500 549,100 3,012,000 Technology Capital Equipment 588,000 613,400 535,000 601,900 581,100 2,919,400 Totals $ 3,235,700 $ 4,404,500 $ 2,509,000 $ 1,825,200 $ 1,907,000 $ 13,881,400 Capital Improvement Program 2011/12 - 2015/16 Summary By Function Transportation, Capital Beautification & Drainage & Equipment Parks Facilities Infrastructure 21% 1% 40% Information ~ - Technology 22% Public Buildings 16% Capital Improvement Program 2011 -2016 Page 7 City of Aventura SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five (5) years of the program. Table 2 Capital Improvement Program 2011/12 - 2015/16 Summary By funding Source Funding Source 2011112 2012113 2013114 2014115 2015116 TOTAL General $ 2,100,700 $ 3,428,000 $ 1,410,000 $ 1,014,200 $ 1,027,000 $ 8,979,900 Stormwater Utility 200,000 200,000 200,000 200,000 200,000 1,000,000 Parks Development 0 0 0 Charter School 127,000 91,500 129,000 131,000 123,000 601,500 Federal Funding 0 0 0 Transportation Fund 808,000 685,000 770,000 480,000 557,000 3,300,000 $ 3,235,700 $ 4,404,500 $ 2,509,000 $ 1,825,200 $ 1,907,000 $ 13,881,400 The proposed funding plan involves a commitment to "pay —as- you -go" annual appropriations established in yearly budgets and does not include additional long term debt. Funding Source Summary General 65% Fund 24% tormwater Utility 7% Charter School 4% t Capital Improvement Program 2011 -2016 Page 8 City of Aventura SUMMARY OF PROJECTS BY LOCATION AND YEAR The following outlines the major projects by location and the year they are proposed to be funded: Table 3 Capital Improvement Program 2011/12 - 2015/16 Summary By Location Capital Improvement Program 2011 -2016 Page 9 Transportation Park Location Improvements Improve Founders Park Improvements 2011 -2015 NE 185`" Street/NE 31th Avenue 2011112 NE 188th Street 2011112 NE 191 Street 2011/12 Biscayne Boulevard Street lighting 2011 -2014 Country Club Drive 2012-2014 NE 207`" Street 2014/15 NE 213`" Street 2015/16 Biscayne Lake Gardens 2015116 Capital Improvement Program 2011 -2016 Page 9 City of Aventura Capital Improvement Program 2011 -2016 Page 10 City of Aventura FUNDING PLAN INTRODUCTION In order for a CIP to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the CIP itself but the required operating expenses and debt service requirements of the City. In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: 1. A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the CIP. 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. 3. Once the CIP projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the CIP for each year. 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay -as- you -go basis or some combination of the two (2). The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five -year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets, and ordinances to implement fee structures which will be required to fund the program each year. DEBT VS PAY -AS- YOU -GO FINANCING Debt financing through the issuance of long term bonds is most appropriate when: 1. There are a small number of relatively large dollar value projects. 2. The large projects cannot be broken into segments and the costs distributed over a larger time frame without impairing the usefulness of the project. Capital Improvement Program 2011 -2016 Page 11 0 City of Aventura 3. The projects are non - recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long -term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay -as- you -go financing is most appropriate for a CIP which includes: 1. A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay -as- you -go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may cause tax rates and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a CIP. REQUIRED SEPARATION OF FUNDING SOURCES In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay -as- you -go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: 1. General Fund 2. Transportation and Street Maintenance Fund 3. Charter School Fund 4. Park Development Fund Capital Improvement Program 2011 -2016 Page 12 am 4M am am am MM .w 0- 0- 0- City of Aventura 5. Stormwater Utility Fund In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is included in a separate Budget adopted by the City Commission. SUMMARY OF FINANCING PLAN MODEL Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: 1. Utilize "pay -as- you -go" financing through annual appropriations to fund the total five year amount of $13,881,400. No additional debt is recommended. 2. Adjusts property tax revenues based on projected lower property assessments caused by the economic downturn. Capital Improvement Program 2011 -2016 Page 13 w City of Aventura w PROPOSED FINANCING PLAN GENERALFUND After evaluating the nature of the various projects that are included in the City's General CIP, it was decided that pay -as- you -go would be most appropriate for funding the program. FINANCING PLAN TABLES Based on this decision, the analysis which follows is aimed at developing a financing plan which will allow the City to fund General Government Services operating expenditures and all projects recommended for funding in the General CIP for each year of the program. Table 1 presents a five -year projection of resources which will be available for General Government Services. Unless shown by an asterisk ( *), the amount projected for each revenue is based on the tax rate or fee structure in effect during the 2010/11 fiscal year. Revenue descriptions followed by an asterisk ( *) were computed based on a projected increase in the rate structure as discussed in the assumption of projections. Table 2 presents a five -year projection of required operating expenses for General Government Services which utilize the cost data as outlined in the assumption of projections. Table 3 is a recap of resources available to fund the General CIP based on projected revenues and expenditures and the proposed Capital Improvement Program appropriations for the five (5) years of the program. Please note that this analysis assumes that all available resources not needed to fund current operating expenditures will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in the CIP. Through this process, the City will be able to accumulate a reserve which would be used to fund unexpected capital outlays or to fund future years' programs. Capital Improvement Program 2011 -2016 Page 14 no w Me OM Oft IM dft w am w w M" •w w am w City of Aventura D 0 TABLE 1 PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES NOTES TO ASSUMPTION OF PROJECTIONS (a) After a reduction of 1.1% in 2011/12, due to lower assessed values caused by the economic recession, Ad Valorem Tax revenues are estimated to grow at the rate of 2% to 3.5% in future years. (b) FPL Franchise Fees from Dade County will increase in 2011/12 and then grow at the rate of 2% per year. (c) Franchise fees will grow at the rate of 3% per year. (d) Utility taxes will grow at the rate of 3% per year. (e) Business License Tax will grow at the rate of 1.0% per year. (f) Building related revenues will increase beginning in 2011/12 and then be reduced during the remaining four years. (g) State shared revenues will grow at the rate of 3% per year. (h) Half -cent sales tax will decrease for 2011/12 and then grow at the rate 3.5% per year. (i) Charges for services will grow at the rate of 3.5% per year after adjustment in 2011/12 for Cultural Arts Center revenue. Q) Fines & forfeitures will grow at the rate of 3% per year after adjustment in 2011/12. Capital Improvement Program 2011 -2016 Page 15 0- 2010/11 2011/12 2012/13 2013/14 2014115 2015/16 CURRENT YEAR REVENUES AVAILABLE FOR GENERAL GOVERMENT SERVICES AD VALOREM TAXES $11,940,154 11,850,771 $12,087,786 $12,329,542 $12,761,076 $13,207,714 (a) FPL FRANCHISE FEES 3,150,000 3,291,000 3,356,820 3,423,956 3,492,436 3,562,284 (b) FRANCHISE FEES 520,000 515,000 530,450 546,364 562,754 579,637 (c) UTILITY TAXES 7,151,000 7,564,000 7,790,920 8,024,648 8,265,387 8,513,349 (d) SECTION 185 PREMIUM TAX 284,000 284,000 284,000 284,000 284,000 284,000 CITY BUSINESS LICENSES TAX 768,000 725,000 732,250 739,573 746,968 754,438 (e) BUILDING RELATED REVENUE 720,000 1,019,000 969,000 919,000 869,000 700,000 (f) STATE SHARED REVENUES - UNRESTRICTED 381,677 401,219 413,256 425,653 438,423 451,576 (g) HALF CENT SALES TAX 1,750,000 1,725,000 1,785,375 1,847,863 1,912,538 1,979,477 (h) CHARGES FOR SERVICES 1,780,450 1,820,200 1,908,907 1,975,719 2,044,869 2,116,439 (i) FINES AND FORFEITURES 947,000 1,357,000 1,397,710 1,439,641 1,482,831 1,527,315 0) MISC. REVENUES 70,000 41,000 65,000 65,000 65,000 70,000 INTEREST ON INVESTMENTS 350,000 150,000 200,000 250,000 275,000 300,000 COUNTY BUSINESS TAX 44,000 44,000 44,000 44,000 44,000 44,000 TOTAL CURRENT YEAR REVENUES $29,856,281 $30,787,190 $31,565,474 $32,314,959 $33,244,282 $34,090,229 TRANSFERS FROM E911 FUND 164,000 82,250 85,129 88,108 91,192 94,384 TRANSFERS FROM SCHOOL FUND - 0 30,000 30,000 30,000 30,000 TOTAL AVAILABLE $ 30,020,281 $ 30,869,440 $ 31,680,603 $ 32,433,067 $ 33,365,474 $ 34,214,613 NOTES TO ASSUMPTION OF PROJECTIONS (a) After a reduction of 1.1% in 2011/12, due to lower assessed values caused by the economic recession, Ad Valorem Tax revenues are estimated to grow at the rate of 2% to 3.5% in future years. (b) FPL Franchise Fees from Dade County will increase in 2011/12 and then grow at the rate of 2% per year. (c) Franchise fees will grow at the rate of 3% per year. (d) Utility taxes will grow at the rate of 3% per year. (e) Business License Tax will grow at the rate of 1.0% per year. (f) Building related revenues will increase beginning in 2011/12 and then be reduced during the remaining four years. (g) State shared revenues will grow at the rate of 3% per year. (h) Half -cent sales tax will decrease for 2011/12 and then grow at the rate 3.5% per year. (i) Charges for services will grow at the rate of 3.5% per year after adjustment in 2011/12 for Cultural Arts Center revenue. Q) Fines & forfeitures will grow at the rate of 3% per year after adjustment in 2011/12. Capital Improvement Program 2011 -2016 Page 15 0- dM City of Aventura .. NOTES TO ASSUMPTION OF PROJECTIONS Operating expenditures will increase by 2.2% in 2011/12 and 4% each year thereafter. Capital Improvement Program 2011 -2016 Page 16 w M" a" am aw .w no an MM Am aA am w w aw TABLE 2 PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES DEPARTMENT 2010111 2011112 2012113 2013114 2014115 2015115 City Commission $ 119,927 $ 119,938 $ 122,337 $ 126.007 $ 129.787 $ 133,681 Office of the City Manager 868,416 888,673 924,220 961,189 999,636 1,039,622 Legal 280,000 280,000 280,000 280,000 280,000 280,000 City Clerk 286,068 270,082 293,586 308,265 339,844 363,633 Finance 849,590 875,064 918,817 964,758 1,012,996 1,063,646 Information Technology 915,901 969,176 1,012,789 1,063,428.37 1,116,600 1,172,429.77 Public Safety 14,898,377 15,895,719 16,611,026 17,358,523 18,139,656 18,955,941 Arts & Cultural Center 684,875 673,253 703,549 735,209 768,294 802,867 Community Development 1 ,477,308 1,506,872 1,532,216 1,558,826 1,586,768 1,650,238 Community Services 4,584,912 4,069,104 4,231,868 4,401,143 4,577,189 4,760,276 Non - Departmental 1,614,000 1,604,000 1,668,160 1,734,886 1,804,282 1,876,453 TOTAL PROJECTED OPERATING EXPENDITURES GENERAL GOVERNMENTAL SERVICES $ 26,579,374 $ 27,151,881 $ 28,298,568 $ 29,492,235 $ 30,755,051 $ 32,098,786 TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,262,000 2,120,979 2,120,979 2,120,979 2,120,979 2,120,979 TOTAL PROJECTED EXPENDITURES $ 28,841,374 $ 29,272,860 $ 30,419,547 $ 31,613.214 $ 32.876.030 S 34.219.765 NOTES TO ASSUMPTION OF PROJECTIONS Operating expenditures will increase by 2.2% in 2011/12 and 4% each year thereafter. Capital Improvement Program 2011 -2016 Page 16 w M" a" am aw .w no an MM Am aA am w w aw City of Aventura TABLE 3 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS GENERAL FUND CAPITAL IMPROVEMENT PROGRAM $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 —Revenues Expenditures CIP 2011/12 2012/13 2013/14 2014/15 2015/16 Capital Improvement Program 2011 -2016 Page 17 2011112 2012/13 2013/14 2014115 2015/16 TOTAL PROJECTED AVAILABLE RESOURCES $30,869,440 $31,680,603 $32,433,067 $33,365,474 $34,214,613 PROJECTED OPERATING EXPENDITURES 27,151,881 28,298,568 29,492,235 30,755,051 32,098,786 DEBT SERVICE REQUIREMENTS 2,121,000 2,121,000 2,121,000 2,121 2,121,000 SUBTOTAL - EXPENDITURES 29,272,881 30,419,568 31,613,235 32,876 34,219,786 BALANCE 1,596,559 1,261,034 819,832 489,423 (5,173) Less CIP APPROPRIATIONS 2,100,700 3 1,410,000 1,014.200 1,027 AMOUNT NEEDED FROM CIP RESERVE OR NEW REVENUES $ (504,141) $ (2,166,966) $ (590,168) $ (524,777) $ (1,032,173) $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 —Revenues Expenditures CIP 2011/12 2012/13 2013/14 2014/15 2015/16 Capital Improvement Program 2011 -2016 Page 17 am City of Aventura PROPOSED FINANCING PLAN TRANSPORTATION FUND This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. This table reflects the anticipated revenues available and the proposed appropriations. TABLE 4 TRANSPORTATION AND STREET MAINTENANCE FUND RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS SUMMARY BY YEAR 2010/11 2011/12 2012/13 2013/14 2014/15 2015116 REVENUES LOCAL OPTION GAS TAX 450,000 450,000 450,000 450,000 450,000 450,000 INTEREST EARNINGS - 500 500 500 500 500 STATE SHARED REVENUES - RESTRICTED 150,000 155,250 155,250 155,250 155,250 155,250 CARRYOVER - 130,000 59,150 91,550 10,948 191,336 COUNTY TRANSIT SYSTEM SURTAX 880,000 906,400 906,400 906,400 906,400 906,400 TOTAL REVENUES 1,480,000 1,642,150 1,571,300 1,603,700 1,523,098 1,703,486 EXPENDITURES Maintenance Operating Expenditures 600,000 400,000 416,000 432,640 449,946 467,943 Transit Services 375,000 375,000 378,750 390,113 401,816 413,870 TOTAL EXPENDITURES 975,000 775,000 794,750 822,753 851,761 881,814 Total For Capital 505,000 867,150 776,550 780,948 671,336 821,672 CAPITAL EXPENDITURES Project Title 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 Street Lighting 200,000 Road Resurfacing Program 505,000 608,000 685,000 770,000 480,000 557,000 TOTAL CAPITAL EXPENDITURES $ 505,000 $ 808,000 $ 685,000 $ 770,000 $ 480,000 $ 557,000 Reserves $ 130,000 $ 59,150 $ 91,550 $ 10,948 $ 191,336 $ 264,672 Capital Improvement Program 2011 -2016 Page 18 City of Aventura PROPOSED FINANCING PLAN STORMWATER UTILITY FUND .o P_ The City is responsible for stormwater management activities within its corporate boundaries. In order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility Fund was created. The Fund generates revenues for stormwater management costs, permitting, maintenance and capital improvements from a source other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user fees charged to residents and businesses for generating revenues. The City has recognized the need and importance of taking a proactive approach toward stormwater management. The stormwater drainage improvements contained in the five -year Capital Improvement Program were based on a complete survey of all areas of the City conducted by the Community Services Department together with the City's consulting engineers. The Fund will be responsible for ongoing operation and maintenance costs, as well as capital improvements. Table 7 reflects the anticipated revenues available and the proposed appropriations for the Stormwater Utility Fund for the five -year period. A total of $1,000,000 worth of stormwater drainage projects will be completed during the five -year period. The monthly rate charged to users per unit was $2.50 for 2010/11. It is not recommended that the fee be increased during the next five (5) years. DADE COUNTY MUNICIPAL STORMWATER RATES P_ Coral Gables $3.50 Golden Beach $12.00 Hialeah $2.50 Homestead $ 1.25 Key Biscayne $5.00 Medley $ 2.50 Miami $3.50 Miami Beach $ 2.50 Miami Shores $2.50 North Miami $ 2.50 North Miami Beach $2.50 South Miami $ 2.50 Sweetwater $2.50 Capital Improvement Program 2011 -2016 Page 19 oft City of Aventura TABLE 7 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS STORMWATER UTILITY FUND 2010/11 2011/12 2012113 2013/14 2014/15 2015/16 Customer Data: Projected No. of Billable ERUs (1) 29,217 29,217 29,217 29,217 29,217 29,217 Monthly Rate Per ERU $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 Revenues: Gross Stormwater Utility Billings (2) $876,510 $876,510 $876,510 $876,510 $876,510 $876,510 Less: Uncollectibles (3) - 35,060 - 35,060 - 35,060 - 35,060 - 35,060 - 35,060 Carry Over of Surplus 0 0 121,450 222,099 301,117 357,637 $ 841,450 $ 841,450 $ 962,899 $ 1,063,549 $ 1,142,566 $ 1,199,087 Operating Expenses: (4) 500,000 520,000 540,800 562,432 584,929 608,326 Available for CIP & Debt Service $ 341,450 $ 321,450 $ 422,099 $ 501,117 $ 557,637 $ 590,760 Annual CIP Expenditures: 200,000 200,000 200,000 200,000 200,000 200,000 Annual Surplus /(Deficit): $ 141,450 $ 121,450 $ 222,099 $ 301,117 $ 357,637 $ 390,760 NOTES TO ASSUMPTION OF PROJECTIONS (1) Projected to remain flat. (2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized. (3) Equals 4% of Gross Stormwater Utility Billings in Year Shown. (4) Includes Operation and Maintenance, Engineering, Administration, Review of Existing Account Data Costs. Projected to continue to grow at an annual rate of 4 %. Capital Improvement Program 2011 -2016 Page 20 MM am am ANN an Am Me no C .^ am no City of Aventura r " PM ." OW of E PROJECT DESCRIPTIONS Capital Improvement Program 2011 -2016 Page 21 0 City of Aventura BEAUTIFICA AND PARK FACILITIES IMPROVEMENTS This section includes beautification projects and improvements to the City's park system and recreational facilities. There are two (2) projects in the CIP, which total $175,000. Special emphasis was given to upgrading existing park facilities. Policies I The City's investment in improvements to the City park system is based on the following I policies: I Goal: Provide adequate and accessible parks and facilities to meet the I recreational needs of all current and future residents. • Provide a variety of quality recreation facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. • Maximize the utilization of all public facilities through the provision of variety in I the type of facility offered. • Provide exercise /walking paths to enhance the physical well being of I residents. • Provide recreational facilities on the basis of 2.75 acres per 1,000 population. • Encourage the integration of recreational facilities into the development of residential, commercial, industrial, and open space land uses. Goal: Update the five -year CIP on an annual basis. • Provide parks whereby residents have access to neighborhood parks within a I 2 mile radius and community parks which serve the entire City. Goal: Increase Safety Standards • Provide for adequate security measure including limited access facilities. • Replace dangerous equipment and eliminate visual barriers to reduce criminal opportunities. • Employ vandal- resistant equipment and facilities. • Maintain a Parks Usage Plan to protect the City's investment in the park system and insure the residents' safety. Capital Improvement Program 2011 -2016 Page 22 -M City of Aventura Goal: Protect and preserve environmentally sensitive land and water areas. • Preserve and enhance open space with environmental impact. Existing Facilities There is 30.5 acres of open space and public park land in the City. Aventura Founders Park was opened in November 1998. This 11 acre site located on West Country Club Drive and NE 190 Street includes both active and passive recreational opportunities. The park encompasses the following components: Splash pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk, landscaping, two parking lots, multi - purpose plaza areas, signage, benches, and security lighting. Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space recreation area. This facility is used by residents for both recreational and exercise purposes. Waterways Dog Park was acquired by the City in 1998 from a private developer. This 1.5 acre site was previously constructed by a private developer. The City converted this site to a dog park in 2008. Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities was opened in 2008. Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of the last remaining waterfront undeveloped parcels in the City. This site contains the Community /Recreation Center. Open passive and sitting areas are available at this location. Veterans Park was acquired by the City from a private developer in 2001. This 2 acre site is located on NE 31 Avenue. Facilities and amenities include: parking lot; 1.5 acre open playfield area; playground facilities; restroom facilities and landscaping with shade trees. This park was modified in 2008 by removing the dog play area and expanding the children's play area and adding a restroom facility. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2010 /11 fiscal year: Project Title Year Conceptual Design of Aventura Founders Park 1996/97 Design of Country Club Drive Exercise Safety Improvements 1996/97 Capital Improvement Program 2011 -2016 Page 23 MR ., no an .. an AM City of Aventura 0 A W- Purchase of 5.5 acres for Aventura Founders Park 1996/97 Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99 1999/00, 2000/01, 2001/02 2005/06 Aventura Blvd Beautification Improvements 1997/98 Northern Entrance Beautification Improvements 1997/98 Aventura Founders Park Development 1997/98 Country Club Drive Exercise/Walking Path Improvements 1997/98 NE 183 Street Beautification Improvements 1997/98 NE 34 Avenue Beautification Improvements 1997/98 Library Landscaping Project 1997/98 Huber Tract Open Space Land Purchase 1998/99 NE 207 Street Beautification Improvements 1998/99 Country Club Dr. Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10 NE 190 Street Beautification Improvements 1998/99 Biscayne Boulevard Phase I Beautification Improvements 1998/99 FEC Landscape Buffer 1998/99 NE 191 Street Beautification Improvements 1998/99 Waterways Park Improvements 1999/00 Founders Park Improvements 1999/00, 2001/02, 2002/03 2003/04, 2005/06, 2010/11 Biscayne Boulevard Phase II Beautification Improvements 1999/00 NE 185 Street & NE 28 Ave Beautification Improvements 1999/00 NE 213 Street Beautification Improvements 2001/02 Aventura Blvd. Entrance Features 2001/02 Community /Recreation Center Conceptual Design 2000/01 Community Recreation Center Development 2001/02 Expanded Waterways Park Purchase 2003/04 Biscayne Boulevard Phase II Beautification Improvements 2001/02 Country Club Drive Beautification Improvements 2002/03 Newspaper Racks 2002/03, 2003/04 NE 188 Street Beautification Improvements 2002/03 Yacht Club Way Beautification Improvements 2003/04 William Lehman Causeway Beautification Improvements 2003/04, 2004/05 Veterans Park Development 2003/04 Waterways Park Design 2005/06 Founders Park Parking Lot Expansion 2005/06 NE 207 Street Swale Beautification Improvements 2005/06 Waterways Park Development 2006/07, 2007/08 Splashpad Addition to Founders Park 2006/07 Miami Gardens Drive Beautification Improvements 2006/07 Waterways Dog Park Development 2007/08 Veterans Park Modifications 2007/08 Entrance Features Upgrades 2010/11 Capital Improvement Program 2011 -2016 Page 24 0— no City of Aventura Park Facilities /Open Space Recreation The City's estimated current population is 31,000. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 82.50 acres. In calculating the number of recreation acres the City has available for use by residents, public private, golf courses and marinas are accounted for at a different degree depending on accessibility to citizens of the City. Assuming that public facilities can be accounted for at 100 %, private recreation facilities at 50 %, and marinas and the golf course at 25 %, the City existing and proposed recreation areas total 115. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreation and open space areas. The City owns 30.5 park/open space acres. Table PFOS 1 CITY OF AVENTURA Recreation /Open Space Inventory TYPE FACILITY ACRES APPLICABLE ACRES Public Recreation Areas C Don Soffer Exercise/Walking path 5.5 5.5 C Arthur I Snyder Memorial Park 3.5 3.5 N Veterans Park 2.0 2.0 N Waterways Park 7.0 7.0 N Waterways Dog Park 1.5 1.5 N Aventura Founders Park 11.0 11.0 Public Recreation Subtotal 30.5 30.5 Private Recreation Areas Private Recreation Sites 63.61 31.81 Marina Complexes 9.40 2.35 Golf Courses 203.17 50.79 Private Recreation Subtotal 276.18 84.95 Total Recreation Areas 306.68 115.45 C = Community Park N = Neighborhood Park Citywide Beautification Program In December of 1996, the City Commission approved the landscape design concepts to be utilized with the implementation of a City -wide Beautification Program. This major undertaking, addresses median and right of way landscaping throughout the public areas within the City, and was adopted as one of the City's budget priorities and goals. The landscape design includes the planting of an assortment of palm trees, including date palms at the City's entrances and coconut and royal palms on various medians throughout the City, as well as shade trees such as live oaks. Capital Improvement Program 2011 -2016 Page 25 AM ., am dM .. no am A MR om no on am 0- 0- City of Aventura With this Beautification Program, the City Commission has fulfilled its long -term goal of creating the signature of the City and establishing its reputation as "the most beautiful City in South Florida." The actual construction of these projects will be ongoing until all of the improvements to the various areas within the City are complete. In 2006, the City funded a Landscape Restoration Program in the amount of $1,500,000 to respond to damage from hurricanes experienced in 2005. The following areas have been completed as of the 2010 /11 fiscal year: Aventura Boulevard, Northern City Entrance, NE 207 Street, NE 183 Street, NE 185 Street & 28 Avenue, NE 190 Street, NE 191 Street, NE 29 Avenue, NE 187 Street, NE 188 Street, NE 213 Street, Biscayne Boulevard and FEC Landscape Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way, William Lehman Causeway, NE 207 Street Swale, 2006 Citywide Hurricane Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard Median (NE 209 -212 St). Funding Plan Funding for the proposed beautification and park facilities will be provided by the proceeds from the following revenue sources: Total Category Budget $175,000 Funding: General Fund $175,000 Capital Improvement Program 2011 -2016 Page 26 City of Aventura no PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2011/12 - 20015/16 SUMMARY BY YEAR Capital Improvement Program 2011 -2016 Page 27 an an so a" an am an me am w am an 4M - �. - . � r a e � •r. BP1 Founders Park Improvements CS $ 74,000 $ - $ 25,000 $ 25,000 $ 12,000 $ 136,000 BP2 City -wide Beautification Improvements CS 7,800 7,800 7,800 7,800 7,800 39,000 Totals $ 81,800 $ 7,800 $ 32,800 $ 32,800 $ 19,800 $ 175,000 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2011/12 - 20015/16 FUNDING PLAN BP1 Founders Park Improvements a -a CS 136,000 136,000 BP3 City -wide Beautification Improvements CS 39,000 39,000 Totals 175,000 $ - $ 175,000 Capital Improvement Program 2011 -2016 Page 27 an an so a" an am an me am w am an 4M r 0 City of Aventura PROPOSED PROJECTS 1 —CS Founders Park Improvements 2011/12 $74,000 2013/14 $25,000 2014/15 $25,000 2015/16 $12,000 This project consists of maintenance projects, replacing and updating playground equipment. 2011/12 Replace Exercise Equipment 20,800 Pour in Place Surfacing 31,200 Shade Covers for Bleachers 22,000 2013/14 Replace SplashPad Water Features 25,000 2014/15 Replace SplashPad Water Features 25,000 2015/16 Replace Office and Welcome Center Furniture 12,000 2 -CS City -wide Beautification Improvements 2011/12 $7,800 2012/13 $7,800 2013/14 $7,800 2014/15 $7,800 2015/16 $7,800 This project consists of replacing aging street furniture that is no longer useful. 2011/12 Purchase Trash Cans 7,800 2012/13 Purchase Trash Cans 7,800 2013/14 Purchase Trash Cans 7,800 2014/15 Purchase Trash Cans 7,800 2015/16 Purchase Trash Cans 7,800 Capital Improvement Program 2011 -2016 Page 28 City of Aventura TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPR OVEMENTS This section includes improvements to the City's transportation system, roadways, drainage system, sidewalks, pedestrian pathways, street lighting, transit and other infrastructure improvements. There are two (2) improvement projects in the Capital Improvement Program, which total $5,600,000. Special emphasis was given to correcting drainage deficiencies and road resurfacing and addressing maintenance considerations. The projects outlined in this section have been developed based on a survey of all areas of the City, with respect to the improvement items, by the Community Services Department; City's consulting engineer and staff. The projects were prioritized according to the urgency of the improvements needed and age of the areas to be improved. Policies The City's investment in improvements to its transportation system, roads, sidewalks, street lighting and drainage system is based on the following policies: Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage improvements contained in the CIP. • Coordinate area -wide storm water developments with major street improvements. • Provide adequate storm drainage as defined by present standards for different types of areas of the City. • Upgrade areas of the City to conform to present drainage standards to eliminate flood prone areas. Goal: Improve local roads to meet road safety requirements and serve the transportation needs of the City. • Systematically provide local street improvements throughout the City based upon the existing condition and age of the street and the cost of maintenance of the street. • Provide an adequate road transportation network that meets or exceeds the capacity rating outlined in the Comprehensive Plan. • Implement improvements to meet safety standards. • Improve safety by installing street lighting on all appropriate public roadways. • Provide walkways and sidewalks to improve the safety of residents traveling throughout the City. Capital Improvement Program 2011 -2016 Page 29 ., so an .. ., an ow .w am ,-. City of Aventura • Accept the dedication of private roads throughout the City in accordance with the Policy governing the conversion of private roads to public roads as outlined in Resolution No. 97 -05. Goal: Address traffic flow along the major roadways and intersections by implementing projects that create improvements to the system. a Implement the recommendations of the City's Traffic Advisory board and its Traffic consultant. Existing Facilities The following is a list of current public roads under the jurisdiction of the City: NE 185 Street NE 27 Court NE 28 Place NE 28 Avenue NE 29 Avenue NE 29 Court NE 29 Place NE 30 Avenue NE 34 Avenue NE 187 Street NE 188 Street NE 190 Street NE 191 Street NE 192 Street NE 193 Street Aventura Boulevard West Country Club Drive North Country Club Drive East Country Club Drive NE 201 Terrace NE 203' Street NE 205 Street NE 206 Street NE 207 Street NE 208 Street NE 208 Terrace N E 209 Street NE 211 th Street NE 213 Street NE 214 Terrace NE 214 Street NE 183 Street Yacht Club Drive Turnberry Way NE 27 Court Prior Accomplishments Since the inception of the CIP, the following projects have been completed or are scheduled for completion as of the 2010 /11 fiscal year: Project Title Year Country Club Drive Drainage Improvements 1996/97 Sidewalk Installation — Southside of Lehman Causeway 1996/97 Pedestrian Safety Study 1996/97 Aventura Boulevard Street Lighting Improvements 1997/98 NE 183r Street & Drainage Improvements 1997/98 NE183r Street Lighting Improvements 1997/98 NE 207 Street Lighting Improvements 1997/98 North Aventura Stormwater Collector (213 Street) 1997/98 Pedestrian Transportation Circulation Safety Improvements 1997/98 Capital Improvement Program 2011 -2016 Page 30 City of Aventura NE 190 Street Lighting Improvements 1998/99 South Aventura Stormwater Collector 1998/99 Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01 NE 34 avenue Street Lighting Improvements 1999/00 NE 185 Street & NE 28 Avenue Improvements 1999/00 Safety Improvements — Country Club Drive 1999/00 NE 30 Avenue Drainage Improvements 2000/01 NE 213 Street Lighting Improvements 2000/01 NE 34 Avenue Safety /Road Improvements 2000/01 Biscayne Lake Gardens Area Drainage Improvements 2001/02 NE 188 Street, Lighting & Drainage Improvements 2002/03 Country Club Drive Improvements 2002/03 NE 190 Street Drainage Improvements 2002/03 Yacht Club way Drainage and Lighting Improvements 2003/04 NE 31 Avenue Decorative Street Lighting 2003/04 Extension of Lehman Causeway Westbound Service Road 2003/04 Illuminated Street Signs 2003/04 Hospital District NE 213 Street Drainage Connector 2003/04 Hospital District North Collector 2004/05 NE 207 Street Resurfacing 2004/05 Traffic Video Monitoring Program 2004/05, 2005/06 Directional Signs 2004/05 Yacht Club Drive Seawall Improvements 2005/06 Miami Gardens Drive 2005/06 Aventura Boulevard Resurfacing 2005/06 NE 213 Street Outfall Drainage Improvement 2006/07 Miami Gardens Drive Extension and Street Lighting 2006/07 Ne 29 Avenue Street Lighting Improvements 2006/07 Yacht Club Drive Resurfacing 2006/07 Countdown Pedestrian Walkway Signals 2006/07 Traffic Video Monitoring Program — Phase 1 2006/07 Traffic Video Monitoring Program — Phase II 2007/08 NE 29 Pace and Yacht Club Way Resurfacing 2007/08 NE 190 Street Drainage Improvements 2007/08 NE 209 Street/Biscayne Boulevard Traffic Improvements 2007/08 NE 187 Street Traffic Improvements 2007/08 NE 180 & NE 182 Street /Biscay Boulevard Signage 2007/08 NE 199 Street/West Country Club Drive Turning Lane 2008/09 NE 190 Street Resurfacing 2008/09 NE 191 Street/Biscayne Boulevard Traffic Improvements 2008/09 NE 191 /29 Avenue Drainage Improvements 2008/09 Hospital District Resurfacing 2009/10 NE 183 d Street Resurfacing & Road Improvements 2009/10 Yacht Club Way Bridge Improvements 2009/10 Count? Club Drive Bus Shelters 2010/11 NE 29 Avenue and NE 187 Street Resurfacing 2010/11 Capital Improvement Program 2011 -2016 dM dM ., OM dM ., MW a" dM Page 31 P- City of Aventura NE 34 Avenue Street Resurfacing 2010/11 Biscayne Boulevard Street Light Upgrades Phase 1 2010/11 Road, Drainage and Infrastructure Improvements The majority of the projects outlined herein can be also be classified as drainage improvements and road resurfacing in accordance with established maintenance schedules. In addition, traffic improvement projects recommended by the Traffic Advisory board are included for funding. Funding Plan Funding for the proposed roadway, drainage and infrastructure improvement projects will be provided by the following sources: Total Category Budget $5,600,000 Funding: Transportation Fund $3,300,000 General Fund 1,300,000 Stormwater Utility Fund 1,000,000 Tables 1 and 2 showing these improvement projects and funding schedules are followed by detailed project descriptions. Capital Improvement Program 2011 -2016 Page 32 City of Aventura TABLE 1 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2011/12 - 20015/16 SUMMARY BY YEAR `* -i. 5 —a dd t 1 i N •r. TDI1 Stormwater Drainage Improvements CS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 TDI2 Biscayne Boulevard Street Lighting CS 500,000 500,000 500,000 - - 1,500,000 TD13 Road Resurfacing Program CS 608,000 685,000 770,000 480,000 557,000 3,100,000 Totals $ 1,308,000 $ 1,385,000 $ 1,470,000 $ 680,000 $ 757,000 $ 5,600,000 TABLE 2 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2011/12 - 20015/16 FUNDING PLAN TDI1 Stormwater Drainage Improvements CS $ 1,000,000 $ 1,000,000 TDI2 Biscayne Boulevard Street Lighting CS 1,500,000 $ 1,300,000 $ 200,000 TD13 Road Resurfacing Program CS 3,100,000 - - 3,100,000 Totals $ 5,600,000 $ 1,000,000 $ 1,300,000 $ 3,300,000 $ - Capital Improvement Program 2011 -2016 Page 33 City of Aventura 0- 0- PROPOSED PROJECTS 1 -CS Stormwater Drainage Improvements 2011/12 $200,000 2012/13 $200,000 2013/14 $200,000 2014/15 $200,000 2015/16 $200,000 Projects included provide for ongoing annual minor drainage improvements and include the cost of resurfacing the affected roadways. 2011/12 Drainage Improvements 200,000 2012/13 Drainage Improvements 200,000 2013/14 Drainage Improvements 200,000 2014/15 Drainage Improvements 200,000 2015/16 Drainage Improvements 200,000 2 -CS Biscayne Boulevard Street Light Upgrades 2011/12 $500,000 2012/13 $500,000 2013/14 $500,000 The Biscayne Boulevard Street Lighting project includes the installation of decorative street lights along the eastside of Biscayne Boulevard. Biscayne Boulevard is a state road and serves as the main trafficway through the City. It extends approximately 2.58 miles from the northern city limits to the southern city limits. The Biscayne Boulevard Street Light project will include the installation of new decorative street lights to serve both the sidewalks (pedestrians) and the roadway. Phase I (NE 199 Street to the Lehman Causeway) was funded in the 2010/11 by the American Recovery Reinvestment Federal program. 2011/12 Phase 2 500,000 2012/13 Phase 3 500,000 2013/14 Phase 4 500,000 3 -CS Road Resurfacing Program 2011/12 $608,000 2012/13 $685,000 2013/14 $770,000 2014/15 $480,000 2015/16 $557,000 Capital Improvement Program 2011 -2016 Page 34 City of Aventura This project consists of resurfacing roadways as determined by the City's maintenance standards and the Community Services Department. 2011/12 NE 185 31th Avenue 225,000 NE 188 Street 295,000 NE 191 Street 88,000 (500 ft east of Biscayne To Ne 29 Ave) 2012/13 Country Club Drive (Northbound) 685,000 2013/14 Country Club Drive (Southbound) 770,000 2014/15 NE 207 Street 480,000 2015/16 NE 213 Street 350,000 Biscayne Lake Gardens 207,000 NE 29 Ct. th Terr, &27 th Ct. ----- - - - - -- - - - - - - ------------------------------------ - - - - -� - - - - - - - - - - - - - - - - - - - - ------- - - - - -- Capital Improvement Program 2011 -2016 Page 35 MO am am am a" am ., a" am M" .. 0 0- 0 P. City of Aventura PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS Capital projects in this functional category include providing new facilities to serve City residents or improvements to existing facilities in the City. The CIP includes 1 project totaling $2,175,000 Policies The City's investment in improvements to public buildings and operational facilities is based on the following policies: Provide easily accessible services to City residents and adequate parking for City facilities. • Repair and maintain all buildings and facilities in proper order to increase life of said facilities. Existing Facilities Map 1 shows the location of the City's Government Center, and the Dade County Fire Rescue Station and Library Branch. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2010 /11 fiscal year: Project Title Government Center /Police Station Needs Assessment Study Government Center Land Purchase Design of Government Center /Police Construction of Government Center Purchase of Charter Elementary School Property Construction of Charter Elementary School Community Center Improvements Construction of Middle School Wing to Charter School Holiday Lighting for Government Center Design of Arts & Cultural Center Classroom Additions to Charter School Arts & Cultural Center Construction Government Center Chiller Replacements Police Department Office Improvement Government Center Security Equipment Upgrade Government Center Commission chambers Video Upgrade Year 1996/97 1997/98 1997/98 1999/00, 2000/01 2001/02 2002/03 2003/04, 2004/05, 2006/07, 2007/08 2004/05 2005/06 2007/08 2008/09 2008/09, 2009/10 2009/10 2009/10 2010/11 2010/11 Funding Plan Funding for the proposed Public Buildings Projects will be provided by the following sources: Total Category Budget $2,175,000 Capital Improvement Program 2011 -2016 Page 36 Mft City of Aventura Fundinq: General Fund $2,175,000 Capital Improvement Program 2011 -2016 Page 37 M" .. am .A an am am ., me MO MOM no MON P- P- .. City of Aventura Capital Improvement Program 2011 -2016 Page 38 City of Aventura PROPOSED PROJECTS 1 —CS Government Center Parking Garage 2011/12 $175,000 2012/13 $2,000,000 This project consists of adding a second level to the parking area adjacent to the Government Center to provide higher ground for police vehicles and accommodate additional parking. Capital Improvement Program 2011 -2016 Page 39 0- 0 0 0.. City of Aventura INFORMATION /COMMUNICATIONS TECHNOLOGY This functional category includes improvements to the City's information /communication systems, data processing and the automation of certain operations by utilizing the latest technology to enhance productivity and efficiency. There are 12 projects totaling $3,012,000. Policies The City's investment in communication and computer projects is based on the following policies: • Continue the implementation upgrade of the Management Information System for all key City operations to automate functions and improve efficiency and productivity. • Improve and maintain City -wide radio communications capabilities for Police operations. • Develop and maintain computerized capabilities of the various City departments and information systems. • Utilize the latest state of the art technology including the use of the Internet for the delivery of services. • Maintain the E911 system to enhance police response times to emergencies. • Utilize the latest technology for education and teaching at the Charter School. Funding Plan Funding for the proposed Information Technology Projects will be provided by the following sources: Total Category Budget $3,012,000 Funding: General Fund $2,410,500 Charter School Fund 601,500 Capital Improvement Program 2011 -2016 Page 40 Mon City of Aventura TABLE 1 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2011/12- 2015/16 SUMMARY BY YEAR TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2011/12- 2015/16 FUNDING PLAN ICT1 Police Computers Systems <$5000 PD 617,000 617,000 ICT2 Central Computer System >$5000 IMI ICT1 Police Computers Systems <$5000 PD 110,000 100,000 114,000 120,000 173,000 617,000 ICT2 Central Computer System >$5000 IT 105,000 120,000 135,000 155,000 170,000 685,000 ICT3 Radios and E911 System PD 703,000 60,000 60,000 55,000 55,000 933,000 ICT4 Computer Equipment <$5000 ACES 105,000 71,500 99,000 86,000 88,000 449,500 ICT5 Computer Equipment >$5000 ACES 22,000 20,000 30,000 45,000 35,000 152,000 ICT6 Computer Equipment <$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000 ICT7 Computer Equipment <$5000 F 2,000 2,000 2,000 6,000 2,000 14,000 ICT8 Computer Equipment <$5000 CM 4,000 0 2,000 - - 6,000 ICT9 Computer Equipment <$5000 CS 22,400 10,000 13,100 24,400 15,800 85,700 ICT10 Computer Equipment <$5000 CD 3,500 3,800 4,100 3,600 4,300 19,300 ICT11 Computer Equipment <$5000 AACC 0 5,000 6,000 6,500 - 17,500 ICT12 Computer Equipment CC 0 3,000 3,000 Totals $1,082,900 $ 398,300 $ 471,200 $ 510,500 $ 549,100 $ 3,012,000 TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2011/12- 2015/16 FUNDING PLAN ICT1 Police Computers Systems <$5000 PD 617,000 617,000 ICT2 Central Computer System >$5000 IT 685,000 685,000 ICT3 Radios and E911 System PD 933,000 933,000 ICT4 Computer Equipment <$5000 ACES 449,500 449,500 ICT5 Computer Equipment >$5000 ACES 152,000 152,000 ICT6 Computer Equipment <$5000 IT 30,000 30,000 ICT7 Computer Equipment <$5000 F 14,000 14,000 ICT8 Computer Equipment <$5000 CM 6,000 6,000 ICT9 Computer Equipment <$5000 CS 85,700 85,700 ICT10 Computer Equipment <$5000 CD 19,300 19,300 ICT11 Computer Equipment <$5000 AACC 17,500 17,500 ICT12 Computer Equipment CC 3,000 3,000 $ 3,012,000 $ 2,410,500 $ 601,500 Totals Capital Improvement Program 2011 -2016 Page 41 a n In" an w ar 00 am AM A" +w C am dM dM City of Aventura 0- 0- 0- 0- PROPOSED PROJECTS 1 - PD Police Computers Systems < $5000 2011/12 $110,000 2012/13 $110,000 2013/14 $114,000 2014/15 $120,000 2015/16 $173,000 This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. 2011/12 Upgrades $10,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 2 Servers 10,000 10 Vehicle Printers 10,000 2012/13 Upgrades $10,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 2 Servers 10,000 10 Vehicle Printers 10,000 2013/14 Upgrades $10,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 2 Servers 10,000 10 Vehicle Printers 10,000 Laptop - Ruggized 4,000 2014/15 Upgrades $10,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 2 Servers 10,000 20 Vehicle Printers 20,000 2015/16 Upgrades $10,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 1 Server 5,000 15 Vehicle Printers 15,000 Capital Improvement Program 2011 -2016 Page 42 City of Aventura am EOC PCs 13,000 AS400 50,000 2 -IT Central Management Information System > $5000 2011/12 $105,000 2012/13 $120,000 2013/14 $135,000 2014/15 $155,000 2015/16 $170,000 This project consists of purchasing new and replacement computer hardware and software that utilize the latest technology for the City's general information management system, which is used by all City Departments. 2011/12 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 60,000 Upgrade Phone System 5,000 TVMS Equipment Upgrades 20,000 2012/13 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 60,000 AS 400 Upgrades 5,000 Equipment for Redundant Site 15,000 TVMS Equipment Upgrades 20,000 2013/14 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 70,000 AS 400 Upgrades 5,000 Upgrade Phone System 10,000 TVMS Equipment Upgrades 30,000 2014/15 Software /Licenses /Upgrades $15,000 Servers/ Security /UPS /Switches 70,000 AS 400 Upgrades 5,000 Upgrade Phone System 25,000 TVMS Equipment Upgrades 40,000 2015/16 Software /Licenses /Upgrades $20,000 Servers/ Security /UPS /Switches 50,000 AS 400 Upgrades 50,000 Upgrade Phone System 5,000 Upgrade Video System Solution 5,000 TVMS Equipment Upgrades 40,000 Capital Improvement Program 2011 -2016 Page 43 ZZ am am am ,on Mo as .. M" City of Aventura P 0- 0- a- 3 -PD Radios and E911 System 2011/12 $703,000 2012/13 $60,000 2013/14 $60,000 2014/15 $55,000 2015/16 $55,000 This project consists of upgrading the equipment for the 800 Mhz police radio system to ensure a state -of -the -art system and maintain the E911 system. 2011/12 108 Mobile Radios 8 Desktop Radios $500,000 800 Mhz Radio System 188,000 E911 System Upgrades 15,000 2012/13 800 Mhz Radio System Upgrades 10,000 E911 System Upgrades 50,000 2013/14 E911 System Upgrades 50,000 800 Mhz Radio System Upgrades 10,000 2014/15 E911 System Upgrades 15,000 800 Mhz Radio System Upgrades 20,000 Radio Replacements 20,000 2015/16 Radio Replacements 20,000 800 Mhz Radio System Upgrades 20,000 E911 System Upgrades 15,000 4 -ACES Computer Equipment < $5,000 2011/12 $100,500 2012/13 $71,500 2013/14 $99,000 2014/15 $86,000 2015/16 $88,000 This project consists of the regular replacement of the computers, laptops, servers and network infrastructure at the Aventura City of Excellence School. 2011/12 Replace 70 Computers /Laptops 77,000 Replace Color Laser Printer 3,500 Mobile Laerning Computer Lab 20,000 2012/13 Replace 65 Computers /Laptops 71,500 2013/14 Replace 90 Computers /laptops 99,000 1 2014/15 Replace 75 Computers /Laptops 82,500 Replace Color Laser Printer 3,500 Capital Improvement Program 2011 -2016 Page 44 City of Aventura 2015/16 Replace 80 Computers /Laptops 88,000 5 -ACES Computer Equipment > $5000 2011/12 $22,000 2012/13 $20,000 2013/14 $30,000 2014/15 $45,000 2015/16 $35,000 This project consists of the regular replacement of the computers and network infrastructure at the Aventura City of Excellence School that exceeds $5,000. 2011/12 Replace Network Switches and Routers 10,000 Wireless Infrastructure for Middle School 12,000 2012/13 Replace Network Switches and Routers 10,000 Replace 2 Servers 10,000 2013/14 Replace Network Switches and Routers 10,000 Replace 5 AV equipment and /or Smartboard 20,000 2014/15 Replace Network Switches and Routers 10,000 Phone system Upgrade 15,000 Replace 5 AV equipment and /or Smartboard 20,000 2015/16 Replace Network Switches and Routers 15,000 Replace 5 AV equipment and /or Smartboard 20,000 6 - IT Computer Equipment < $5000 2011/12 $6,000 2012/13 $6,000 2013/14 $6,000 2014/15 $6,000 2015/16 $6,000 This project includes the replacement of existing equipment for the various employees of the department. 7 -F Computer Equipment < $5000 2011/12 $2,000 2012/13 $2,000 2013/14 $2,000 2014/15 $6,000 2015/16 $2,000 Capital Improvement Program 2011 -2016 Page 45 dM am .0 an OR an a" .w MM 0- P- 0- A- City of Aventura This project includes the replacement of existing equipment for the various employees of the department. --------------------------------------------------------------------------------------------------------------------------- 8-CM Computer Equipment < $5000 2011/12 $4,000 2013/14 $2,000 This project consists of upgrading computer equipment in the Office of the City Manager. --------------------------------------------------------------------------------------------------------------------------- 9 -CS Computer Equipment < $5000 2011/12 $22,400 2012/13 $10,000 2013/14 $13,100 2014/15 $24,400 2015/16 $15,800 This project consists of purchasing and upgrading computer equipment in the Community Services Department and Community Recreation Center. 2011/12 4 Computers and ID Printer $8,000 8 CRC Computers 10,400 Upgrade GIS Software 1,000 Replace CRC Server 3,000 2012/13 5 Computers and ID Printer $9,000 Upgrade GIS Software 1,000 2013/14 4 Computers $4,000 1 Laptop Computer 1,300 1 Plotter 6,000 Replace Scanner 800 Upgrade GIS Software 1,000 2014/15 Upgrade Visitor ID System $5,000 8 CRC Computers $10,400 4 Computers 4,000 Replace 1 ID Printer 4,000 Upgrade GIS Software 1,000 2015/16 Replace 5 Computers $5,000 Replace 8 CRC Computers 10,400 Replace 1 ID Printer --------------------------------------------------------------------------------------------------------------------------- 400 10-CD Capital Improvement Program 2011-2016 Page 46 L;Q City of Aventura Computer Equipment < $5000 2011/12 $3,500 2012/13 $3,800 2013/14 $4,100 2014/15 $3,600 2015/16 $4,300 This project consists of computer upgrades, replacement printers and the implementation of field computers for code compliance and building inspections for the Community Development Department. 2011/12 Replace 3 Computers $3,000 Replace 1 Small Forms Printer 500 2012/13 Replace 3 Computers $3,000 Replace Desktop Scanner 800 2013/14 Replace 3 Computers $3,000 Replace 1 Laserjet Printers 600 Replace 1 Small Forms Printer 500 2014/15 Replace 3 Computers $3,000 Replace 1 Laserjet Printers 600 2015/16 Replace 3 Computers $3,000 Replace 1 Small Forms Printer 500 Replace Desktop Scanner 800 11 - AACC Computer Equipment < $5000 2012/13 $5,000 2013/14 $6,000 2014/15 $6,500 This project consists of purchasing and upgrading computer equipment in the Arts & Cultural Center. 2012/13 Replace 4 Computers /laptops $5,000 2013/14 Replace 4 Computers 4,000 Color Laser Printer 2,000 2014/15 Upgrade Point of Sale System 6,500 12 -CC Computer Equipment < $5000 2014/15 $3,000 Capital Improvement Program 2011 -2016 Page 47 0— City of Aventura This project consists of upgrading and replacing computer equipment in the City Clerk's Office. Capital Improvement Program 2011 -2016 Page 48 0- City of Aventura dM I CAPITAL EQUIPMENT PURCHASES AN REPLACEMENTS I This section includes projects relating to Capital Equipment Purchases and Replacements for all operating departments. There are a total of 7 projects totaling $2,919,400. Policies The City's investment in capital equipment purchases and replacements is based on the following policies: Goal: Provide capital equipment that will meet the needs of all departments in order to maintain the efficiency and productivity of providing municipal services to the City's residents. • Replace all present equipment that is required when they become unusable, unsafe or when maintenance costs outweigh the total cost of replacement. • Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine replacement schedules and costs. • Purchase more economical, fuel efficient and multi - functional vehicles. • Purchase new equipment that will increase productivity and reduce personnel and maintenance costs. • Maintain all City assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. Proposed Capital Equipment Purchase And Replacement Most projects outlined in the 2011/12 to 2015/16 Capital Improvement Program are either pertaining to vehicles or operational equipment. Detailed project descriptions and a funding schedule follow. The CIP guidelines provide that capital equipment shall be defined as having a useful life of more than one year and a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this document for budgetary purpose. Funding Plan Funding for the proposed Capital Equipment Purchase and Replacement Projects will be provided by annual appropriations from the General Fund: Capital Improvement Program 2011 -2016 Page 49 .m an w dw we .. Mft .. wq an no MR no r� City of Aventura TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2011/12 - 2015/16 FUNDING PLAN r arm CE1 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PD 2,068,200 CE2 Equipment Purchase and Replacement >5000 PROJECTS SCHEDULED FOR 2011/12 - 2015/16 CE3 Equipment Purchase and Replacement <5000 PD 138,700 CE4 Equipment Purchase and Replacement >5000 CS SUMMARY BY YEAR CE5 Equipment Purchase and Replacement <5000 CS 33,000 CE1 Equipment Purchase and Replacement >5000 AACC 18,500 CE7 Equipment Purchase and Replacement 5000 CD 21,000 2,068,200 Vehicle Purchase & Replacements PD 430,000 449,100 384,100 410,000 395,000 CE2 Equipment Purchase and Replacement , 5000 PD 120,000 88,000 74,000 100,000 79,000 461,000 CE3 Equipment Purchase and Replacement <5000 PD 21,500 49,800 16,400 26,900 24,100 138,700 CE4 Equipment Purchase and Replacement >5000 CS 14,000 6,000 58,000 45,500 55,500 179,000 CE5 Equipment Purchase and Replacement <5000 CS 2,500 2,000 2,500 19,500 6,500 33,000 CE6 Equipment Purchase and Replacement >5000 AACC 18,500 - - - 18,500 CE7 Equipment Purchase and Replacement >5000 CD - - - 21,000 21,000 Totals $ 588,000 $ 613,400 $ 535,000 $ 601,900 $ 581,100 $ 2,919,400 TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2011/12 - 2015/16 FUNDING PLAN r arm CE1 Vehicle Purchase & Replacements PD 2,068,200 CE2 Equipment Purchase and Replacement >5000 PD 461,000 CE3 Equipment Purchase and Replacement <5000 PD 138,700 CE4 Equipment Purchase and Replacement >5000 CS 179,000 CE5 Equipment Purchase and Replacement <5000 CS 33,000 CE6 Equipment Purchase and Replacement >5000 AACC 18,500 CE7 Equipment Purchase and Replacement 5000 CD 21,000 Totals 2,919,400 2,068,200 461,000 138,700 179,000 33,000 18,500 21,000 2,919,400 Capital Improvement Program 2011 -2016 Page 50 City of Aventura PROPOSED PROJECTS 1 - PD Vehicle Purchase & Replacements 2011/12 $430,000 2012/13 $449,100 2013/14 $384,100 2014/15 $410,000 2015/16 $395,000 This project consists of purchasing police vehicles to accommodate new employee additions and establish a vehicle replacement program in the Police Department. 2011/12 Replace 11 Patrol Vehicles $335,000 Replace Prisoner Van 40,000 Replace Fleet Truck 25,000 Replace K -9 Vehicle 30,000 2012/13 Replace 12 Patrol Vehicles $379,100 Replace Crime Scene Van 30,000 Replace Traffic Truck 30,000 Replace Crime Prevention Trailer 10,000 2013/14 Replace 11 Patrol Vehicles $349,100 Replace Crime Prevention Van 35,000 2014/15 Replace 12 Patrol Vehicles $380,000 Replace K -9 Vehicles 30,000 2015/16 Replace 11 Patrol Vehicles $360,000 Replace Crime Scene Van 35,000 2 -PD Equipment Purchase and Replacement > $5000 2011/12 $120,000 2012/13 $88,000 2013/14 $74,000 2014/15 $100,000 2015/16 $79,000 This project consists of purchasing equipment for the Police Department. The following is a breakdown of the items to be replaced: 2011/12 10 Vehicle Equipment $72,000 Replace 1 Message Boards 11,000 Prisoner Vehicle Equipment 20,000 K -9 Vehicle Equipment 7,000 Crime Scene Ventilation System 5,000 RFID Expansion 5,000 Capital Improvement Program 2011 -2016 Page 51 City of Aventura 2012/13 11 Vehicle Equipment Replace Segway 2013/14 10 Vehicle Equipment 2014/15 11 Vehicle Equipment K -9 Vehicle Equipment Replace K -9 2015/16 10 Vehicle Equipment Crime Scene Van Equipment $79,000 9,000 $74,000 $79,000 8,000 13,000 $74,000 5,000 0- I- 3 -PD Equipment Purchase and Replacement < $5000 2011/12 $21,500 2012/13 $49,800 2013/14 $16,400 2014/15 $26,900 2015/16 $24,100 2011/12 Replace 10 Ballistic Vests $8,500 Replace Dive Team Equipment 2,000 Replace 2 Bikes 2,000 7 Tasers 7,800 Portable Generator 1,200 2012/13 Replace 10 Ballistic Vests $8,500 2 Radar Units 2,000 2 Lasar Units 7,000 7 Tasers 7,900 Replace SWAT Vests 18,000 Replace Dive Team Equipment 2,400 Crime Scene Van Equipment 4,000 2013/14 Replace 10 Ballistic Vests $8,500 7 Tasers 7,900 2014/15 Replace 10 Ballistic Vests $9,000 2 Radar Units 2,500 2 Lasar Units 7,500 7 Tasers 7,900 2015/16 Replace 10 Ballistic Vests $9,000 AR Rifles 7,900 7 Tasers 7,200 Capital Improvement Program 2011 -2016 Page 52 0- City of Aventura 4 -CS Equipment Purchase and Replacement > $5,000 2011/12 $14,000 2012/13 $6,000 2013/14 $58,000 2014/15 $45,500 2015/16 $55,500 This project consists of the replacement of equipment that has become inefficient, defective, or unusable and to add new equipment to provide improved services in the Community Services Department. The following is a breakdown of the items to be purchased: 2011/12 Replace Service Cart $9,000 Replace 2 Exercise Bikes 5,000 2012/13 Replace 1 Treadmill $6,000 2013/14 Replace 2 Vehicles $58,000 2014/15 Replace 2 Electric Cars $18,000 Replace 2 Ellipticals 10,000 Replace Pickup Truck 17,500 2015/16 Replace Hybrid Utility Vehicle $29,000 Replace Pickup Truck 17,500 Replace Service Cart $9,000 5 -CS Equipment Purchase and Replacement < $5,000 2011/12 $2,500 2012/13 $2,000 2013/14 $2,500 2014/15 $19,500 2015/16 $6,500 This project consists of the replacement of equipment that has become inefficient, defective, or unusable in the Community Recreation Center. The following is a breakdown of the items to be replaced: 2011/12 Replace 1 Recumbent Bicycle $2,500 2012/13 Replace 12 Tables $2,000 2013/14 Replace 1 Recumbent Bicycle $2,500 2014/15 Replace 40 Chairs $3,500 Replace AV Equipment 10,000 Replace Lobby Furniture 6,000 Capital Improvement Program 2011 -2016 Page 53 P- P- P- 0- MEN= OM MEN= P- P- P.- City of Aventura 2015/16 Replace 12 Tables $2,500 Replace Stair Climber 4,000 --------------------------------------------------------------------------------------------------------------------------- 6 -ACC Equipment Purchase and Replacement > $5,000 2012/13 $18,500 This project consists of purchasing equipment for the Arts &Cultural Center: 2012/13 Star Drop Stage Curtain Panel ------------------------------------------------------------------------------------------------------------- ------------- 7-CD Equipment Purchase and Replacement > $5,000 2015/16 $21,000 This project consists of the addition of equipment or the replacement of equipment that has become inefficient, defective, or unusable in the Community Development Department. The following is a breakdown of the items to be replaced: 2015/16 Pickup Truck $21,000 ---------------------------------------- 7 -------------------------------------------- Capital Improvement Program 2011-2016 Page 54 0- City of Aventura Capital Improvement Program 2011 -2016 Page 55