06-07-2011City Commission
Susan Gottlieb, Mayor
Zev Auerbach
Bob Diamond
Teri Holzberg
Billy Joel
Michael Stern
Luz Urbaez Weinberg
CilvManagrr
Eric M. Soroka, tCMA -CM
City G7erlr
Teresa M. Soroka, MMC
Cit EAUomey
Weiss Serota Helfrnan
Eastoriza Cole & Boniske
JUNE 7, 20116 pa,
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions/Emergency Additions
4. SPECIAL PRESENTATIONS: 10 year service awards to employees
5. CONSENT AGENDA: Matters included under the Consent Agenda are self - explanatory
and are not expected to require discussion or review. Items will be enacted by one motion.
If discussion is desired by any member of the Commission, that item must be removed
from the Consent Agenda and considered separately.
A. APPROVAL OF MINUTES:
May 3, 2011 Commission Meeting
May 12, 2011 Commission Meeting
May 12, 2011 Workshop Meeting
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS
SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE
MANNER OF DISPOSAL; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED CONTRACT FOR
LANDSCAPE MAINTENANCE WITHIN THE FLORIDA
DEPARTMENT OF TRANSPORTATION RIGHT -OF -WAY ON
BISCAYNE BOULEVARD FROM THE OLETA RIVER BRIDGE
NORTH TO THE MIAMI- DADE/BROWARD COUNTY LINE BY
AND BETWEEN THE CITY OF AVENTURA AND THE
FLORIDA DEPARTMENT OF TRANSPORTATION;
June 7, 2011
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY
AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, APPROVING THE APPOINTMENT
OF MEMBERS TO THE CITY OF AVENTURA COMMUNITY
SERVICES ADVISORY BOARD; AND PROVIDING AN
EFFECTIVE DATE.
E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, APPROVING THE APPOINTMENT
OF MEMBERS TO THE CITY OF AVENTURA ARTS AND
CULTURAL CENTER ADVISORY BOARD FOR A TWO -YEAR
TERM; AND PROVIDING AN EFFECTIVE DATE.
F. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID /CONTRACT FOR BID NO. 11- 04 -19 -2, HVAC
MECHANICAL MAINTENANCE SERVICES TO SSI
MECHANICAL AND PREMIER AIR CONDITIONING &
REFRIGERATION, INC. AT THE INDIVIDUAL BID PRICES AS
CONTAINED IN EXHIBIT "A" ATTACHED; AUTHORIZING
THE CITY MANAGER TO EXECUTE ASSOCIATED
CONTRACTS; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY
OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR
THE APPROPRIATION AND ALLOCATION OF FUNDS FOR
SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE
DATE.
G. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID /CONTRACT FOR BID NO. 11- 05- 16 -02, BISCAYNE
BOULEVARD DECORATIVE LIGHTING IMPROVEMENTS,
TO UNDER POWER CORPORATION AT THE BID PRICE OF
$236,275; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION
TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
2
June 7, 2011
6. ZONING HEARINGS: QUASI- JUDICIAL PUBLIC HEARINGS — Please be advised that the following items
on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these items, please
inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be made
available after the applicant and staff have made their presentations on each item. All testimony, including public testimony
and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to
cross - examination. If you refuse either to be cross - examined or to be swom, your testimony will be given its due weight. The
general public will not be permitted to cross - examine witnesses, but the public may request the Commission to ask questions
of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for
the organization. Further details of the quasi-judicial procedures may be obtained from the Clerk.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, APPROVING A SIGN VARIANCE FOR
HHGREGG, INC. ON THE RETAIL BUILDING LOCATED AT 19925
BISCAYNE BOULEVARD, CITY OF AVENTURA; PROVIDING AN
EFFECTIVE DATE.
7. ORDINANCES: FIRST READING — PUBLIC INPUT: None.
8. ORDINANCE — SECOND READING — PUBLIC HEARING:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2010 -10 WHICH
ORDINANCE ADOPTED A BUDGET FOR THE 2010/2011 FISCAL YEAR
BY REVISING THE 2010/2011 FISCAL YEAR OPERATING AND
CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE;
PROVIDING FOR AN EFFECTIVE DATE.
9. RESOLUTIONS — PUBLIC HEARING: None.
10. REPORTS
11. PUBLIC COMMENTS
12. OTHER BUSINESS: None.
13. ADJOURNMENT
SCHEDULE OF FUTURE MEETINGS/EVENTS
WORKSHOP MEETING JUNE 16, 2011 9AM 5 TH FL. EX.CONF.ROOM
COMMISSION MEETING JULY 12, 2011 6PM COMMISSION CHAMBER
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305- 466 -8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may
be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission
with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W.
Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at
305- 466 -8901.
3
A ,w
l
MINUTES
CITY COMMISSION MEETING
MAY 3, 20116 PM
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan
Gottlieb at 6 p.m. Present were Commissioners Zev Auerbach, Teri Holzberg, Billy Joel,
Michael Stern, Luz Urbaez Weinberg, Vice Mayor Bob Diamond, Mayor Gottlieb, City
Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney David Wolpin.
As a quorum was determined to be present, the meeting commenced.
2. PLEDGE OF ALLEGIANCE: Led by Oscar Wasserman
3. AGENDA: REQUESTS FOR DELETIONS /EMERGENCY ADDITIONS: Mr. Soroka
advised the Commission that the applicant for the sign variance in item 7 has requested
a deferral until the June 7, 2011 meeting. After motion made by Commissioner
Holzberg, seconded by Vice Mayor Diamond and unanimously passed, the request was
granted and item 7 will be deferred until June 7, 2011.
4. ELECTION OF VICE MAYOR: After motion made by Commissioner Joel, seconded
by Commissioner Holzberg and unanimously passed, Zev Auerbach was elected Vice
Mayor for the next 6 -month period.
5. SPECIAL PRESENTATIONS: Proclamation presented to Michael C. Krop High
School student Raya Elias Pushett congratulating her on her participation in Jeopardy
game show.
6. CONSENT AGENDA: A motion to approve the Consent Agenda was offered by
Commissioner Joel, seconded by Commissioner Weinberg, passed unanimously and
the following action was taken:
A. The following minutes were approved:
April 5, 2011 Commission Meeting
April 14, 2011 Commission Meeting
April 14, 2011 Workshop Meeting
B. Resolution No. 2011 -31 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER ON
BEHALF OF THE CITY TO EXECUTE AND OTHERWISE ENTER INTO
THE ATTACHED MUTUAL AID AGREEMENT BETWEEN THE CITY OF
AVENTURA AND THE TOWN OF GOLDEN BEACH FOR LAW
ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
C. Resolution No. 2011 -32 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA ACCEPTING AND ADOPTING THE ELECTION
RESULTS OF THE APRIL 12, 2011 MUNICIPAL SPECIAL MAIL -IN
BALLOT ELECTION, AS CERTIFIED BY THE CANVASSING BOARD
AND ATTACHED HERETO; PROVIDING AN EFFECTIVE DATE.
D. Resolution No. 2011 -33 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER ON
BEHALF OF THE CITY TO EXECUTE AND OTHERWISE ENTER INTO
THE ATTACHED MUTUAL AID AGREEMENT BETWEEN THE CITY OF
AVENTURA AND THE CITY OF SWEETWATER FOR LAW
ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
E. Resolution No. 2011 -34 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED
UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF
THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
F. The following motion was approved:
MOTION TO ACCEPT THE CITY MANAGER'S REVIEW OF ORDINANCE NO.
2008 -08 TRANSPORTATION MITIGATION IMPACT FEE AS CONTAINED IN
THE ATTACHED STAFF REPORT
6. ZONING HEARINGS: QUASI - JUDICIAL PUBLIC HEARINGS — Please be advised that the following items on the
Commission's agenda are quasi - judicial in nature. If you wish to object or comment upon any of these items, please inform the
Mayor when she requests public comments. An opportunity for persons to speak on each item will be made available after the
applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be
made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross - examination. If you refuse
either to be cross - examined or to be sworn, your testimony will be given its due weight. The general public will not be permitted to
cross - examine witnesses, but the public may request the Commission to ask questions of staff or witnesses on their behalf.
Persons representing organizations must present evidence of their authority to speak for the organization. Further details of the
quasi - judicial procedures may be obtained from the Clerk.
2
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, DENYING A SIGN VARIANCE FOR HHGREGG, INC. ON THE
RETAIL BUILDING LOCATED AT 19925 BISCAYNE BOULEVARD, CITY OF
AVENTURA; PROVIDING AN EFFECTIVE DATE.
Deferred until the June 7, 2011 Commission meeting.
7. ORDINANCES: FIRST READING /PUBLIC INPUT: Mr. Wolpin read the following
ordinance by title:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2010 -10 WHICH ORDINANCE
ADOPTED A BUDGET FOR THE 2010/2011 FISCAL YEAR BY REVISING
THE 2010/2011 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS
OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS
OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Stern, and seconded by
Commissioner Diamond. Mayor Gottlieb opened the public hearing. There being
no speakers, the public hearing was closed. The motion for approval passed
unanimously.
8. ORDINANCES: SECOND READING /PUBLIC HEARING: Mr. Wolpin read the
following ordinance by title:
CITY COMMISSION IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE
SCHOOL BOARD OF DIRECTORS:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE
AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2011/12 (JULY 1
— JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER;
AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR
AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Vice Mayor Auerbach and seconded by
Commissioner Joel. Mayor Gottlieb opened the public hearing. There being no
speakers, the public hearing was closed. The motion for approval passed
unanimously and Ordinance No. 2011 -05 was adopted.
9. RESOLUTIONS — PUBLIC HEARING: None.
9
10. REPORTS: As presented.
11. PUBLIC COMMENTS: Ms. Pushett.
12. OTHER BUSINESS: None.
13. ADJOURNMENT: There being no further business to come before the Commission
at this time, after motion made, seconded and unanimously passed, the meeting
adjourned at 6:39 p.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
2
The Cky of MINUTES
X� CITY COMMISSION MEETING Aventura Government Center
19200 W. Country Club Drive
May 12, 2011 9 a.m. Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL The meeting was called to order at 9 a.m. by
Mayor Susan Gottlieb. Present were Commissioners Bob Diamond, Teri Holzberg, Billy
Joel, Michael Stern, Luz Urbaez Weinberg, Vice Mayor Zev Auerbach, Mayor Gottlieb,
City Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney David M.
Wolpin. As a quorum was determined to be present, the meeting commenced.
2. RESOLUTION: Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND
OTHERWISE ENTER INTO THAT CERTAIN COLLECTIVELY BARGAINED
CONTRACT ATTACHED HERETO BY AND BETWEEN THE CITY OF
AVENTURA AND THE DADE COUNTY POLICE BENEVOLENT
ASSOCIATION, WHICH CONTRACT SHALL BE EFFECTIVE UPON
SIGNATURE BY THE CITY MANAGER AND THE DADE COUNTY POLICE
BENEVOLENT ASSOCIATION; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Joel and seconded by
Commissioner Stern. The motion for approval passed unanimously by roll call vote
and Resolution No. 2011 -35 was adopted.
3. ADJOURNMENT There being no further business to come before the Commission
at this time, after motion made, seconded and unanimously passed, the meeting
adjourned at 9:04 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
MINUTES
CITY COMMISSION
WORKSHOP MEETING
MAY 12, 20119:04 a.m.
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
CALL TO ORDER/ROLL CALL The meeting was called to order at 9:04 a.m. by
Mayor Susan Gottlieb following the 9 a.m. Commission meeting. Present were
Commissioners Bob Diamond, Teri Holzberg, Billy Joel, Michael Stern, Luz Urbaez
Weinberg, Vice Mayor Zev Auerbach, Mayor Gottlieb, City Manager Eric M. Soroka,
City Clerk M. Teresa Soroka and City Attorney David M. Wolpin. As a quorum was
determined to be present, the meeting commenced.
1. PROPOSED CHARTER REVISIONS (Mayor Gottlieb): Mayor Gottlieb
recommended that the charter be amended to provide that any revisions proposed
by the Charter Revision Commission be placed on the next general election ballot to
avoid stand alone election costs and that recommendations for amendments to the
charter made by the Charter Revision Commission require a supermajority vote of
the City Commission prior to submitting to the electorate.
CITY MANAGER SUMMARY: After extensive discussion, it was the consensus of
the Commission to table this matter until further review.
2. ADJOURNMENT There being no further business to come before the Commission
at this time, the meeting adjourned at 10 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City nag r
DATE: May 9, 2011
SUBJECT: Resolution Declaring Equipment Surplus
June 7, 2011 Commission Meeting Agenda Item 5- y
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2 -258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
EMS /act
Attachment
CCO1742 -11
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY
AS SURPLUS TO THE NEEDS OF THE CITY;
DESCRIBING THE MANNER OF DISPOSAL;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000 -09 provides that all City -owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1 . Recitals Adopted The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade -in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5 . This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a
vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
Resolution No. 2011
Page 2
PASSED AND ADOPTED this 7 day of June, 2011.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: Steven Steinberg, Chief of Police
DATE: 9 May 2011
SUBJECT: Surplus Property
I would like to have the below listed city property declared Surplus Property as
per City of Aventura APDP, Chapter 6, Subsection 5, Page 1 as these items
have become inadequate for public purposes:
UNIT
MODEL
SERIAL
MANUFACTURE
TOTAL
GENERATOR
6500
GCAA-
HONDA
1
4215520
SIREN CONTROL
PA -400
FEDERAL SIGNAL CORP
7
SIREN CONTROL
PA -300
FEDERAL SIGNAL CORP
2
CONTROL MODULE
SW -300
FEDERAL SIGNAL CORP
1
SIREN CONTROL
38921_6
CODE -3
1
P.S.E.
STROBES
400
WHELEN
5
MULTI -SIREN
MPC -01
WHELEN
1
CONTROL
MULTI - PURPOSE
SPS6J
FEDERAL SIGNAL CORP
2
MODULE
MULTI - PURPOSE
BL627
FEDERAL SIGNAL CORP
2
MODULE
DOME LIGHT
STREET
FEDERAL SIGNAL CORP
6
COVERS
HAWKS SHL
SERIES B
MECHANICAL JACK
USE FOR
FORD MOTOR CO.
3
LIFTERS
CROWN
VICTORIA
PARTITIONS
USE FOR
PRO -GARD
5
CROWN
VICTORIA
PRISONER REAR
USE FOR
LAGUNA
11
SEAT ASSEMBLY
CROWN
MANUFACTURING
VICTORIA
GUN RACKS
ELR -220.R
BIG SKY RACKS
5
POLICE TRUNK
FORD MOTOR CO.
6
PACKS
LIGHT BAR
LL288000
159115
WHELEN
1
LIGHT BAR
52 SERIES
TA836A
WHELEN
1
LIGHT BAR EDGE LFL
SL8BBBB
8245
WHELEN
1
LIBERTY SERIES
LIGHT BAR EDGE
9U728000
5851
WHELEN
1
ULTRA -9000 SERIES
LIGHT BAR EDGE
727
236956
WHELEN
1
9000
LIGHT BAR EDGE
9U728000
8310
WHELEN
1
ULTRA 9000 SERIES
LAB TOP STANDS
LT5200
DNR ELECTRONICS
3
CENTER CONSOLE
JOTTO DESK
1
CITY OF AVENTURA
INFORMATION TECHNOLOGY DEPARTMENT
TO: Eric M. Soroka, City
FROM: Karen J. Lanke, InfQ6 Technology Director
DATE: May 24, 2011
SUBJECT: Surplus Computer Equipment
I am requesting that the computer equipment listed on the attached spreadsheet be
declared surplus property as the equipment no longer meets the needs of the City.
Please let me know if you have any questions regarding this request.
Attachment
City of Aventura
Computer Equipment Inventory
Exhibit A
#
Asset
Tag
Brand
Model
Qty
Serial Number
Type
1
Worthington
Barcode Reader
1
NC98500069
Barcode Reader
2
Kodak
Easyshare Z7590
1
CTEK52127933
Camera
3
NEC
NC -16TC
1
56200011
Camera
4
Indiana
Cash Drawer
1
2521414
Cash Drawer
5
Iomega
Zip 100
1
RBC61310G2
Disk Drive
6
Mace
1604RW
1
ZA1604RW04080045
DVR
7
Mace
1604RW
1
ZA1604RW0507AII0092
DVR
8
Brother
Super G3 Fax
1
U602831-14J825335
Fax
9
477
Protec
Bytelan KVM
1
H00669437T
KVM
10
891
Dell
Latitude CPX
1
5GIS5
Laptop
11
Dell
Latitude D600
1
4HPPF51
Lapto
12
Dell
Latitude D600
1
BJC9H41
Lapto
13
Dell
Latitude D600
1
C3BQWB1
Lapto
14
Dell
Latitude D600 .
1
H2LHD51
Lapto
15
Dell
Latitude D610
1
3M07K81
Lapto
16
Dell
Latitude D610
1
8M07K81
Lapto
17
Dell
Latitude D610
1
FM07K81
Lapto
18
Dell
Latitude D610
1
H3BQWB1
Lapto
19
Dell
Latitude D610
1
JM07K81
Lapto
20
Dell
Latitude D630
1
HGZ82D1
Lapto
21
Dell
Latitude D630
1
JOJOWDI
Lapto
22
Toshiba
6100
1
72109834PO
Lapto
23
Toshiba
500CDT
1
12694253
Lapt
24
AOC
511SWB
1
32673BA003799
Monitor
25
Dell
1504FP
1
KR03X966476022C2D15D
Monitor
26
Dell
1504FP
1
MX03X9664760539QCC4A
Monitor
27
Dell
1504FP
1
- MXOU30014760547TANXM
Monitor
28
Dell
1504FP
1
MXOU30014760549EAXEQ
Monitor
29
Dell
1704FPT
1
CNOY429971618563CGPD
Monitor
30
Dell
1704FPT
1
CNOY7299716185CKCQG3
Monitor
31
Dell
1707FPT
1
CNOCC28071618682B5KH
Monitor
32
-Dell
1707FPT
1
CNOCC28071618682BSAY
Monitor
33
Dell
1800FP
1
MX07R4774832337GOQLF
Monitor
34
Dell
1800FP
1
MX07R4774832341E07P1
Monitor
35
Dell
1800FP
1
MX07R4774832341EOQLD
Monitor
36
Dell
2000FP
1
TW09E2494663537604AL
Monitor
37
Dell
E172FPT
1
CNOJ18067161844KABW
Monitor
38
Dell
E770P
1
MX032DX478010AOHOBG
Monitor
39
Dell
E770S
1
MY0881UM4760318LB7EZ
Monitor
40
Dell
M992
1
MX0427364760529QBE8X
Monitor
41
Dell
Ultrasharp 15
1
MX05R1084760535EDWK5
Monitor
42
Dell
Ultrasharp 15
1
MX05R1084760535EDWK8
Monitor
43
Dell
Uftrasharp 15
1
MX05R1084760535EDWKF
Monitor
44
Dell
Uftrasharp 15
1
MX05RIO8476053SEDWKJ
Monitor
45
Dell
Ultrasharp 15
1
MX05R1084760535EDX6E
Monitor
46
Dell
Ultrasharp 15
1
MX05R1O84760535EDX6L
Monitor
47
Dell
Ultrasharp 15
1
MX05R1084760535EDX6P
Monitor
48
Dell
Ultrasharp 15
1
MX05R1084760535EDX6R
Monitor
49
Dell
Ultrasharp 15
1
MX05R10847605369AXV6
Monitor
50
Dell
Ultrasharp 15
1
MX05R10847605369AXV7
Monitor
51
Dell
Ultrasharp 15
1
MX05RI0847605369AXV8
Monitor
52
Dell
Ultrasharp 15
1
MX05R10847605369AYDE
Monitor
53
Gateway
CDP -15F23
1
8457890
Monitor
54
In rah
21SD117
1
FA9560914
Monitor
55
KDS
CRT Monitor
1
1742SAC21002884
Monitor
56
Panasonic
WVBM1410
1
OYW10430
Monitor
57
Westinghouse
SK19
1
5010073203013
Monitor
58
Dell
Dimension
1
J4V8301
PC
59
Dell
Dimension 4100
1
86PQ401
PC
60
1563
Dell
Dimension 4500
1
DDTBYI I
PC
61
Dell
Optiplex GX270
1
5C85W61
PC
62
Dell
O ti lex GX270
1
79ASW61
PC
Page 1 of 3 524/2011
City of Aventura
Computer Equipment Inventory
Exhibit A
#
Asset
Tag
Brand
Model
Qty
Serial Number
T ype
63
Dell
O ti lex GX270
1
C5TNG31
PC
64
Dell
Optipiex GX270
1
CNFPH41
PC
65
Dell
Optiplex GX620
1
18HKWB1
PC
66
Dell
Opti GX620
1
2WHKBWI
PC
67
Dell
Opfiplex GX620
1
480BK81
PC
68
Dell
Optiplex GX620
1
5XHKWB1
PC
69
Dell
Opri GX620
1
6RNFK81
PC
70
Dell
O ti lex GX620
1
6ZHKWB1
PC
71
Dell
Opti GX620
1
BBPLV71
PC
72
Dell
Optiplex GX620
1
B80BK81
PC
73
Dell
Optiplex GX620
1
D80BK81
PC
74
Dell
Opti GX620
1
DQOZ461
PC
75
Dell
Opti GX620
1
DQPSWBI
PC
76
Dell
Opti GX620
1
DZHKWB1
PC
77
Dell
Optiplex GX620
1
FNBLV71
PC
78
Dell
Optiplex GX620
1
G80BK81
PC
79
Dell
Optiplex GX620
1
GQPSWBI
PC
80
2577
DeU
Opti GX620
1
H80BK81
PC
81
Dell
Optiplex GX620
1
HN9JOK81
PC
82
Dell
O ti lex GX620
1
HNBLV71
PC
83
Dell
Opti GX620
1
HWHKWBI
PC
84
Dell
Opti GX620
1
JQPSWBI
PC
85
1075
Gateway
E3400
1
21322710
PC
86
Dell
Axim
1
9XVMF21
PDA
87
HP
iPag h5550
1
KRD44302QR
PDA
88
HP
iPag h5555
1
KRD337012H
PDA
89
Palm
Illc
1
l OGB13817FFK
PDA
90
Palm
Illc
1
1 OGB17107E28
PDA
91
2359
Wacom
Intuos 3
1
4JUM0610
Pen Tablet
92
Intertel
550-4300
38
na
Phone
93
Intertel
5504400
85
na
Phone
94
Intertel
550 -4500
32
na
Phone
95
Epson
TM590U
1
ARUG000195
Printer
96
Epson
TM590U
1
ARUK001390
Printer
97
98
99
Epson
Epson
Epson
TM590U
TM590U
TM590U
1
1
1
ARUK001401
ARWG00213
ARWG00248
Printer
Printer
Printer
100
Epson
TM590U
I
J9SG000768
Printer
101
E son
TM590U
1
J9SG00763
Printer
102
Epson
TM590U
1
J9TG000769
Printer
103
Epson
TM590U
1
J9TG002667
Printer
104
105
106
Epson
Epson
Epson
TM590U
TM590U
TM590U
1
1
1
J9TG002752
J9TG002758
J9TG002759
Printer
Printer
Printer
107
Epson
TM590U
1
J9TG002762
Printer
108
Epson
TM590U
1
J9TG002762
Printer
109
Epson
TM590U
1
J9TG002763
Printer
110
Epson
TM590U
1
J9TG002840
Printer
111
Fargo
Pro L ID Printer
1
80330124
Printer
112
HP
Color Lase ' t 3600
1
CNWBF30294
Printer
113
HP
Desk' t 6127
1
MY4AD4B16Q
Printer
114
HP
Desk'et 6940
1
MY6387ROKG
Printer
115
116
117
1202
1 898
HP
HP
HP
Desk'et 852C
Las 'et 4050N
Lase ' t 810ON
1
1
1
MYOBM1639T
USBF018620
USC0044118
Printer
Printer
Printer
118
HP
Photosmart 7960
1
CN396320JP
Printer
119
IBM
4230
1
01 FN458
Printer
120
IBM
4230
1
01 FM797
Printer
121
Okidata
GE5293A
1
712BI002727
Printer
122
Zebra
105SE
1
6142847
Printer
123
Zebra
RW420
1
AZRC08155022
Printer
124
Zebra
RW420
1
XXRCO5305040
Printer
Page 2 of 3 5/24/2011
City of Aventura
Computer Equipment Inventory
Exhibit A
#
Asset
Tag
Brand
Model
Oty
Serial Number
Type
125
Sentry
A5835
1
AD936067
Safe
126
Sentry
A5835
1
AG505551
Safe
127
HP
Scan'et 5470C
1
CN16C1IFOF6
Scanner
128
ADC
Kentox NCC5BBBBAA
1
531289
Switch
129
ADC
Kentox NCC5BBBBAA
1
560920
Switch
130
Lucent
P130
1
7106662
Switch
131
588
Lucent
P130
1
7106665
Switch
132
1004
Lucent
P130
1
10665843
Switch
133
1003
Lucent
P130
1
10666107
Switch
134
Lucent
P75
1
8117648
Switch
135
Lucent
P75
1
8126045
Switch
136
589
NP
Nuswitch FE -101
1
60115701223
Switch
137
Dell
Powervault 120T
1
US091XNK31340OA03045
Tae Drive
138
IBM
Tape 7208 342 •
1
1 OP6682
Tape Drive
139
APC
1400VA
2
na
UPS
140
APC
Back UPS 700
8
na
UPS
141
APC
Bads UPS E5500
2
na
UPS
142
APC
Bads UPS RS800
9
na
UPS
Page 3 of 3 5/2412011
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City na er
DATE: May 11, 2011
SUBJECT: Renewal of FDOT Landscape Maintenance Contract for Biscayne
Boulevard
June 7, 2011 City Commission Meeting Agenda Item -Y-C.
RECOMMENDATION
It is recommended that the City Commission approve the attached Resolution
authorizing the renewal of the attached Contract with the Florida Department of
Transportation (FDOT) for landscape maintenance along Biscayne Boulevard from the
Oleta River Bridge to the County line.
FDOT will reimburse the City in the amount of $8,677.32 per year.
EMS /act
Attachment
CCO1743 -11
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED CONTRACT FOR LANDSCAPE
MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHT -OF -WAY ON BISCAYNE BOULEVARD
FROM THE OLETA RIVER BRIDGE NORTH TO THE MIAMI -
DADE/BROWARD COUNTY LINE BY AND BETWEEN THE CITY OF
AVENTURA AND THE FLORIDA DEPARTMENT OF TRANSPORTATION;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1 . The City Manager is hereby authorized to execute the attached
Contract by and between the City of Aventura and the Florida Department of
Transportation to provide landscape maintenance services on the Florida Department of
Transportation Right -of -way on Biscayne Boulevard from the Oleta River bridge north to
the Miami - Dade /Broward County line.
Section 2 . The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3 . This Resolution shall become effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a
vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
Resolution No.2011-
Page 2
PASSED AND ADOPTED this 7th day of June, 2011.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Florida Department of Transportation
RICK SCOTT 605 Suwannee Street ANANTH PRASAD, P.E.
GOVERNOR Tallahassee, FL 32399 -0450 SECRETARY
May 5, 2011
91 7108 2133 3938 2441 1217
Mr. Eric M. Soroka
City Manager
CITY OF AVENTURA
19200 West Country Club Drive
Aventura, Florida 33180
RE: Landscape Maintenance Joint Project Agreement
Contract No: TBA
Financial No.: 407334- 2 -78 -01
Dear Mr. Soroka:
The existing JPA for Turf and Landscape Maintenance AP580 between City of
Aventura and the Department will expire June 30, 2011.
If your City agrees, enclosed are two (2) new contract documents. Please leave
the date blank on the first page and return the executed documents back to the
Department before June 0, 2011.
The contract time shall begin on July 1, 2011, and end on June 30, 2012.
Should you have any questions concerning this agreement, please contact me at
telephone number (305) 470 -5350.
Sincerely,
Rudy Garcia
District Maintenance Engineer
cc: G. Gladson, R. Kenney, K. AI -Said, S. lanotti, File
wwwAot.state.fLus
CONTRACT #
TURF AND LANDSCAPE MAINTENANCE
JOINT PARTICIPATION AGREEMENT
BETWEEN THE
FLORIDA DEPARTMENT OF TRANSPORTATION
AND THE
CITY OF AVENTURA
This Agreement, is made and entered into this day of , 20_, by and
between the State of Florida Department of Transportation, a component agency of the State of
Florida, hereinafter referred to as the `DEPARTMENT', and the CITY OF AVENTURA a
municipal corporation of the State of Florida, existing under the Laws of the State of Florida,
hereinafter referred to as the CITY.
RECITALS:
WHEREAS, the DEPARTMENT has jurisdiction and maintains the SR 5 in the CITY;
and;
WHEREAS, the DEPARTMENT, as part of the continual updating of the State of
Florida Highway System and for the purpose of safety, has created roadside areas and median
strips on the State Highway System within the corporate limits of the CITY; and
WHEREAS, the DEPARTMENT, at the CITY's request, has agreed to reimburse the
CITY for the maintenance of turf and landscape, hereinafter referred to as the `PROJECT', and
WHEREAS, the CITY recognizes that said median strips and roadside areas contain turf
and landscape, which shall be maintained in accordance with Exhibit "A ", `Maintenance
Responsibilities', which is herein incorporated by reference; and
WHEREAS, the DEPARTMENT has programmed funding for the PROJECT under
Financial Project Number 407334- 2- 78 -01, and has agreed to reimburse the CITY for turf and
landscape maintenance elements which are outlined in the attached Exhibit "B ", `Project Limits
& Financial Summary', which is herein incorporated by reference; and
WHEREAS, the parties hereto mutually recognize the need for entering into an
Agreement designating and setting forth the responsibilities of each party; and
WHERAS, the parties are authorized to enter into this Agreement pursuant to Section
339.08(e) and 339.12, Florida Statutes (F.S.);
NOW, THEREFORE, in consideration of the premises, the mutual covenants and other
valuable considerations contained herein, the receipt and sufficiency of which are acknowledged,
the parties agree as follows:
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project #407334- 2 -78 -01
Page 1 of l l
1. INCORPORATION OF RECITALS
The foregoing recitals are true and correct and are incorporated into the body of this
Agreement, as if fully set forth herein.
2. GENERAL REQUIREMENTS
a. The CITY shall submit this Agreement to its CITY Commission/Council for
ratification or approval by resolution. A copy of said resolution is attached hereto
as Exhibit "C ", `CITY's Resolution', and is herein incorporated by reference.
b. The CITY shall utilize the U.S. Department of Homeland Security's E- Verify
system, in accordance with the terms governing use of the system, to confirm the
employment eligibility of:
i. all persons employed by the CITY during the term of this Agreement to
perform employment duties within Florida; and
ii, all persons, including subcontractors, assigned by the CITY to perform
work pursuant to this Agreement with the DEPARTMENT.
c. The CITY shall not commence the PROJECT until a Notice to Proceed has been
provided from the DEPARTMENT, which shall become the effective date of this
Agreement and shall not precede the date provided on page one (1) of the
Agreement.
d. The CITY shall be responsible for the maintenance of all areas that have turf and
landscape within the DEPARTMENT's right- of-way as described in Exhibit "A ",
`Maintenance Responsibilities'
e. The CITY shall be responsible for performing the required maintenance with a
minimum frequency of twelve (12) times per year.
f. All turf and landscape maintenance shall be in accordance with the latest edition
of the State of Florida "Guide for Roadside Mowing" and the latest edition of the
"Maintenance Rating Program ".
g. The CITY shall submit a work schedule to the DEPARTMENT. In addition,
before the CITY starts the work, the DEPARTMENT shall be notified, via fax, of
the state road(s) and the day(s) in which the CITY will be working. The fax shall
be sent to the attention of the North Miami -Dade Maintenance Engineer, at 305-
305- 650 -0067.
h. The CITY shall not be responsible for the clean-up, removal and disposal of
debris from the DEPARTMENT's right of way following a natural disaster (i.e.
hurricane, tornados, etc.). However, the cost of any cycle or part thereof impaired
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 2 of 11
by any such event may be deducted from the DEPARTMENT's affected quarterly
payment to the CITY.
It is understood between the parties hereto that all the landscaping covered by this
Agreement may be removed, relocated or adjusted at any time in the future as
found necessary by the DEPARTMENT in order that the adjacent state road be
widened, altered or otherwise changed and maintained to meet with future criteria
or planning of the DEPARTMENT.
3. FINANCIAL PROVISIONS
a. Eligible PROJECT costs may not exceed EIGHT THOUSAND SIX HUNDRED
SEVENTY SEVEN DOLLARS WITH THIRTY TWO CENTS ($8,677.32), as
outlined in Exhibit `B ", `Project Limits & Financial Summary'.
b. The DEPARTMENT agrees to pay the CITY for the herein described services at a
compensation as detailed in this Agreement.
c. The CITY shall provide the following quantifiable, measurable and verifiable
units of deliverables. Each deliverable must specify the required minimum level
of service to be performed and the criteria for evaluating successful completion.
Said deliverables consists of-
i. Small Mowing
ii. Edging and Sweeping
iii. Litter Removal
iv. Landscape Maintenance
d. Invoices shall be submitted by the CITY in detail sufficient for a proper pre -audit
and post audit thereof, based on the quantifiable, measurable and verifiable units
of deliverables as established in Section c above and Exhibit `B:. Deliverables
must be received and accepted in writing by the DEPARTMENT's Project
Manager prior to payments.
Supporting documentation must establish that the deliverables were received and
accepted in writing by the CITY and that the required minimum level of service to
be performed based on the criteria for evaluating successful completion as
specified in Section "C" has been met.
f. Travel costs will not be reimbursed.
g. CITY providing goods and services to the DEPARTMENT should be aware of
the following time frames. Upon receipt, the DEPARTMENT has five (S)
working days to inspect and approve the goods and services. The
DEPARTMENT has twenty (20) days to deliver a request for payment (voucher)
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334 -2 -78-01
Page 3 of 11
to the Department of Financial Services. The twenty (20) days are measured from
the latter of the date the invoice is received or the goods or services are received,
inspected, and approved.
h. If a payment is not available within forty (40) days, a separate interest penalty at a
rate as established pursuant to Section 55.03(1), F.S., will be due and payable; in
addition to the invoice amount, to the CITY. Interest penalties of less than one
(1) dollar will not be enforced unless the CITY requests payment. Invoices have
to be returned to a CITY because of CITY preparation errors will result in a delay
in the payment. The invoice payment requirements do not start until a properly
completed invoice is provided to the DEPARTMENT.
i. A Vendor Ombudsman has been established within the Department of Financial
Services. The Duties of this individual include acting as an advocate for the
CITY who may be experiencing problems in obtaining timely payment(s) from a
state agency. The Vendor Ombudsman may be contacted at 850- 413 -5516.
Records of costs incurred under the terms of this Agreement shall be maintained
and made available upon request to the DEPARTMENT at all times during the
period of this Agreement and for five (5) years after final payment is made.
Copies of these documents and records shall be furnished to the DEPARTMENT
upon request. Records of costs incurred include the CITY's general accounting
records and the project records, together with supporting documents and records,
of the contractor and all subcontractors performing work on the project, and all
other records of the contractor and subcontractors considered necessary by the
DEPARTMENT for a proper audit of costs.
k. In the event this contract is for services in excess of $25,000.00 and a term for a
period of more than 1 year, the provisions of Section 339.135(6)(x), F.S., are
hereby incorporated:
"The DEPARTMENT, during any fiscal year, shall not expend money, incur
any liability, or enter into any contract which, by its terms, involves the
expenditure of money in excess of the amounts budgeted as available for
expenditure during such fiscal year. Any contract, verbal or written, made in
violation of this subsection is null and void, and no money may be paid on
such contract. The DEPARTMENT shall require a statement from the
Comptroller of the DEPARTMENT that such funds are available prior to
entering into any such contract or other binding commitment of funds.
Nothing herein contained shall prevent the making of contracts for periods
exceeding 1 year, but any contract so made shall be executory only for the
value of the services to be rendered or agreed to be paid for in succeeding
fiscal years; and this paragraph shall be incorporated verbatim in all contracts
of the DEPARTMENT which are for an amount in excess of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) and which have a term for a period of
more than 1 year."
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 4 of 1 I
1. The DEPARTMENT's obligation to pay is contingent upon an annual
appropriation by the Florida Legislature.
4. COMMUNICATIONS
a. All notices, requests, demands, consents, approvals and other communications
which are required to be served or given hereunder, shall be in writing and hand-
delivered or sent by either registered or certified U.S. mail , return receipt
requested, postage prepaid, addressed to the party to receive such notices as
follows:
To DEPARTMENT: Florida Department of Transportation
1000 NW 11 V h Avenue, Room 6205
Miami, FL 33172 -5800
Attention: District Maintenance Engineer
To MY: Mr. Eric M. Soroka
City Manager
CITY OF AVENTURA
19200 West Country Club Drive
Aventura, Florida 33180
5. INVOICING
a. The CITY shall submit quarterly invoices for DEPARTMENT review, approval,
and payment in accordance with this Agreement. Quarterly payments will be
made upon invoice approval in an amount not to exceed one fourth of the eligible
PROJECT costs. All cost charged to the PROJECT, including any approved
services contributed by the CITY or others, shall be supported by properly
executed payroll, time records, invoices, contracts or vouchers evidencing in
proper detail the nature and propriety of the charges.
b. In the event temporary work by the DEPARTMENT's forces or by other
Contractors temporarily prevent the CITY from performing the work described in
this Agreement, the DEPARTMENT shall deduct from the affected quarterly
payment(s) the acreage affected area and only compensate the CITY for the actual
work it performs.
i. The DEPARTMENT shall initiate this procedure only if the temporary
work is for a period of one (1) month or longer. Adjustment to the CITY's
payment shall also be done as noted in Section 2(g). In the event this
Agreement is terminated as established in Section 8 herein, no payment
will be prorated for the quarter in which termination occurs for the work
that has been completed.
6. MAINTENANCE DEFICIENCIES
If the District Maintenance Engineer determines that the CITY is not accomplishing its
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 5 of 11
responsibilities under this Agreement, said District Maintenance Engineer may issue
written notice, in care of the CITY on notice thereof. Thereafter, the CITY shall have
a period of thirty (30) calendar days within which to correct the cited deficiency or
deficiencies. If said deficiencies are not corrected within this time period the
DEPARTMENT may, at its option, proceed as follows:
a. Maintain the median or roadside area(s) declared deficient with DEPARTMENT
and/or a Contractor's material, equipment and personnel. The actual cost for such
work will be deducted from the DEPARTMENT's affected quarterly payment to
the CITY; or
b. Terminate this Agreement.
7. EXPIR.ATION/RENEWAL
This Agreement is for a term of one (1) year beginning on the date provided in the
Notice to Proceed; and may be renewed twice, only if mutually agreed to in writing by
the DEPARTMENT and the CITY. Any such renewal shall be subject to the same
terms and conditions set forth in this Agreement, and shall be contingent upon both
satisfactory CITY performance evaluations by the DEPARTMENT and the
availability of funds.
This Agreement may be extended if mutually agreed in writing by both parties, for a
period not to exceed six (6) months and shall be subject to the same terms and
conditions set forth in this Agreement. There shall be only one (1) extension of this
Agreement.
8. TERMINATION
This Agreement or part hereof, is subject to termination under any one of the
following conditions:
a. In the event the DEPARTMENT exercises the option identified by Section 6 of
this Agreement.
b. As mutually agreed by both parties.
c. In accordance with Section 287.058(1)(c), F.S., the DEPARTMENT shall reserve
the right to unilaterally cancel this Agreement if the CITY refuses to allow public
access to any or all documents, papers, letter, or other materials made or received
by the CITY pertinent to this Agreement which are subject to provisions of
Chapter 119, of the F.S.
9. ENTIRE AGREEMENT
This Joint Participation Agreement is the entire Agreement between the parties hereto,
and it may be modified or amended only by mutual consent of the parties in writing.
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 6 of 1 l
10. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of Florida.
11. AMENDMENT
This Agreement may be amended by mutual agreement of the DEPARTMENT and
the CITY expressed in writing, executed and delivered by each party.
12. INVALIDITY
If any part of this Agreement shall be determined to be invalid or unenforceable, the
remainder of this Agreement shall not be affected thereby, if such remainder continues
to conform to the terms and requirements of applicable law.
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 7 of 11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, on the day
and year above written.
CITY OF AVENTURA:
BY:
CITY MAYOR/MANAGER
ATTEST:
(SEAL)
CITY CLERK
STATE OF FLORIDA, DEPARTMENT
OF TRANSPORTATION:
BY:
DISTRICT SECRETARY
ATTEST:
(SEAL) EXECUTIVE SECRETARY
LEGAL REVIEW:
CITY ATTORNEY DISTRICT CHIEF COUNSEL
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 8 of 11
Exhibit "A"
Maintenance Responsibilities
The CITY shall be responsible for the maintenance of all turf and landscape areas within the
DEPARTMENT'S right of way on SR 5, as described below:
a. Mow, cut and/or trim, and edge the grass or turf in accordance with the latest
edition of the State of Florida "Guide for Roadside Mowing" and the latest edition
of the "Maintenance Rating Program ".
b. Properly prune all plants, which include, but not limited to, plant and tree
trimmings, in accordance with the latest edition of the "Maintenance Rating
Program ". Pruning such parts thereof which may present a visual or other safety
hazard for those using or intending to use the right -of -way.
C. Remove and properly dispose of litter from roadside and median strips.
d. Remove and properly dispose of dead, diseased or otherwise deteriorated plants in
their entirety.
e. All work by the CITY shall be executed on the roadway under a traffic control
plan in accordance with DEPARTMENT'S latest edition of the "FDOT Design
Standards ".
FDOT Financial Project Number: 407334- 2 -78 -01
County: Miami -Dade
FDOT Project Manager: Guy Gladson, P.E.
Tel: 305- 654 -7163
CITY Project Manager: Mr. Eric M. Soroka
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 9of11
Exhibit "B"
Project Limits & Financial Summary
TOTAL ANNUAL AMOUNT ELIGIBLE FOR REIMBURSEMENT: $ 8,677.32
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 10 of 11
Below are the PROJECT limits and acreage of the areas to be maintained by the CITY OF
AVENTURA under this Agreement.
Mowing small
machine (E104
0.78
12
9.360
$106.54
$997.21
43
Litter Removal
0.78
12
9.360
$6.47
$60.56
E110 30
Edging & Sweeping
0.99
12
11.880
$248.50
$2952.18
E110 32 1
Landscape
Maintenance
0.128
12
1.536
$3038.65
$4667;37
- E580 3 2
$8,677:32
TOTAL ANNUAL AMOUNT ELIGIBLE FOR REIMBURSEMENT: $ 8,677.32
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page 10 of 11
Below are the PROJECT limits and acreage of the areas to be maintained by the CITY OF
AVENTURA under this Agreement.
Exhibit "C"
City Resolution
To be herein incorporated once approved by the CITY Commission/Council.
Turf and Landscape Maintenance Joint Participation Agreement
between the Florida Department of Transportation and the CITY OF AVENTURA
Financial Project # 407334- 2 -78 -01
Page I 1 of I1
June 7, 2011 Agenda Item 5 -13
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, APPROVING THE
APPOINTMENT OF MEMBERS TO THE CITY OF
AVENTURA COMMUNITY SERVICES ADVISORY BOARD;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 2 -121 of the Aventura City Code provides for the creation of
the Community Services Advisory Board; and
WHEREAS, in accordance with the provisions of Section 3.11 of the Aventura
City Charter, the City Commission wishes to provide for approval of the Mayor's
appointment of members to the Community Services Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1 . The City Commission hereby approves the appointment by the
Mayor of the following individuals to serve as members of the Community Services
Advisory Board for a term of one year:
Ruthe Cohen
Jonathan P. Evans
Jaquelina Levy Hara
Julie R. Israel
Gary Pyott
Julie Shapiro
Melvin I. Taks
Section 2 . This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a
vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez - Weinberg
Vice Mayor Zev Auerbach
Resolution No. 2011
Page 2
Mayor Susan Gottlieb
PASSED AND ADOPTED this 7 day of June, 2011.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
/tms
CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City
DATE: May 31, 2011
J
SUBJECT: Appointment to the Arts & Cultural Cdr Advisory Board
June 7, 2011 City Commission Meeting Agenda Item 5 - - —E
BACKGROUND
As you are aware, the previous appointments to the Arts & Cultural Center Advisory
Board ( ACCAB) expired in March 2011.
The Ordinance creating the ACCAB provides for the following process to be utilized:
• The Board will consist of a minimum of seven (7) and a maximum of nine (9)
members who shall be appointed by the Mayor, subject to the approval of the
City Commission.
• Individuals wishing to be a member of the Board shall make application to the
City Manager. The City Manager shall interview all applicants and make
recommendations to the Mayor. The Mayor shall appoint to the Board members
from the list of applicants recommended by the City Manager, subject to the
approval of the City Commission.
• The membership of this Board should be representative of the broad spectrum of
the arts and have specific experience and a strong commitment to performing
arts.
• All efforts should be made for the membership of the Board to be representative
of all age groups.
PROCESS
The following individuals requested to be re- appointed:
Amit Bloom
Gloria Muroff
Nancy Doyle
Memo to City Commission
Page 2
Judy Scott Lotwin
Jules Oaklander
Lenore Simmons
Ibis Romero
Barbara Brodsky*
*Request came after the deadline
The following individuals applied for the Board and were interviewed:
Jeanine Dronsick
Jeri Jandovitz
Enbar Cohen
Gladys Mezrahi
Amy Pinzar
Erin Yavner
After a careful review of the applicants and with the previously stated goals in mind, as
well as emphasis to attract members from all age groups, the Mayor is recommending
the City Commission appoint the following individuals to the Board:
Amit Bloom
Gloria Muroff
Nancy Doyle
Judy Scott Lotwin
Dr. Jules Oaklander
Lenore Simmons
Gladys Mezrahi
Amy Pinzar
Erin Yavner
If you have any questions, please feel free to contact me.
CCO1744 -11
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, APPROVING THE
APPOINTMENT OF MEMBERS TO THE CITY OF
AVENTURA ARTS AND CULTURAL CENTER ADVISORY
BOARD FOR A TWO -YEAR TERM; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Ordinance No. 2008 -17 enacted on November 6, 2008 provides for
the creation of the Arts and Cultural Center Advisory Board; and
WHEREAS, in accordance with the provisions of Section 3.11 of the Aventura
City Charter, the City Commission wishes to provide for approval of the Mayor's
appointment of members to the Arts and Cultural Center Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1 . The City Commission hereby approves the appointment by the
Mayor of the following individuals to serve as members of the Arts and Cultural Center
Advisory Board for a term of two years:
Amit Bloom
Nancy Gillen Doyle
Judy Scott Lotwin
Gladys Mezrahi
Gloria Muroff
Dr. Jules Oaklander
Amy Pinzar
Lenore Toby- Simmons
Erin Yavner
Section 2 . This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a
vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez - Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
Resolution No. 2009 -
Page 2
PASSED AND ADOPTED this 7 th day of June, 2011.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
/tms
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City ag
BY: Robert M. Sherman, Director of mmu ity Servi e
DATE: May 10, 2011
SUBJECT: Bid No. 11- 04 -19 -2 HVAC Mechanical Maintenance Services
June 7 2011 City Commission Meeting Agenda Item 5- F
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 11- 04 -19 -2 HVAC Mechanical Maintenance Services to the two lowest
responsible and responsive bidders. SSI Mechanical and Premier Air Conditioning &
Refrigeration, Inc. at the unit prices listed in the attached Bid Tabulation.
Background
In accordance with the City's Purchasing Ordinance, bids for this maintenance contract
were solicited, advertised and opened on April 19, 2011. The bid was advertised in
local newspapers and via the internet on DEMANDSTAR.
Bids were received from the following six firms:
SSI Mechanical
Premier Air Conditioning & Refrigeration, Inc.
Airstron, Inc.
DebonAir Mechanical, Inc.
Southeastern Chiller Services
Airmatic Controls, Inc.
The bid document requested hourly rates for both licensed technicians and equipment
for the routine repairs of air conditioning units in the various buildings in the City,
(except the Government Center, where we have an extended service agreement).
City Commission
May 19, 2011
Page Two
SSI Mechanical's labor rate of $64.00 per hour was the lowest qualified bidder. Premier
Air Conditioning & Refrigeration, Inc. submitted the next lowest qualified bid for labor at
$65.00 per hour.
In the event that SSI Mechanical cannot perform the required services, the second
lowest qualified firm (Premier Air Conditioning & Refrigeration, Inc.) will be called.
Both recommended firms will be required to post the appropriate insurance that is
acceptable to the City; and all work will be subject to the review and inspection of the
City Mechanical Inspector when required. This contract is for one two (2) year term,
with a two (2) year extension, at the City's sole discretion.
Please feel free to contact me if you have any questions.
RMS /gf
Attachments
RMS11014
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID /CONTRACT FOR BID NO. 11- 04 -19 -2, HVAC MECHANICAL
MAINTENANCE SERVICES TO SSI MECHANICAL AND
PREMIER AIR CONDITIONING & REFRIGERATION, INC. AT
THE INDIVIDUAL BID PRICES AS CONTAINED IN EXHIBIT "A"
ATTACHED; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION
TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING
FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR
SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 11- 04 -19 -2, HVAC MECHANICAL
MAINTENANCE SERVICES; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid /Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that SSI Mechanical and Premier Air
Conditioning & Refrigeration, Inc. have submitted the lowest responsible and
responsive bids for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid /contract to said lowest responsible
and responsive bidders.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1 : That bid /contract for BID NO. 11- 04 -19 -2, HVAC MECHANICAL
Resolution No.2011-
Page 2
MAINTENANCE SERVICES is hereby awarded to SSI Mechanical and Premier Air
Conditioning & Refrigeration, Inc. at the individual bid prices contained in Exhibit "A"
attached.
Section 2 : The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid /Notice to Bidders, bid
specifications, bid proposal and bid requirements and said parties shall execute said
prepared contracts on behalf of the City.
Section 3 : That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid /contract.
Section 4 : That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item Nos. 001 - 5001 - 539 -4620, 001 - 9001 - 590 -4620, and 190 -6008-
569 -4635.
Section 5 : This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon
being put to a vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez- Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
Resolution No.2011-
Page 3
PASSED AND ADOPTED this 7 day of June, 2011.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Resolution No.2011-
Page 4
Exhibit "A"
SSI MECHANICAL
Labor Regular Rate Overtime Rate
HVAC Foreman /Supervisor $64.00 $96.00
HVAC Service Technician $64.00 $96.00
Equipment Regular Rate Overtime Rate
Bucket Truck $85.00 - $120.00 $95.00 - $170.00
Crane $85.00 - $120.00 $95.00 - $170.00
Scissor Truck $85.00 - $120.00 $95.00 - $170.00
PREMIER AIR CONDITIONING & REFRIGERATION, INC.
Labor
Regular Rate
Overtime Rate
HVAC Foreman /Supervisor
$75.00
$95.00
HVAC Service Technician
$65.00
$85.00
Equipment
Regular Rate
Overtime Rate
Bucket Truck
$480.00 per day
$350.00
Crane
$125.00 per hour
$150.00
Scissor Truck
$300.00 per day
$300.00
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CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM
BY: Antonio F. Tomei, Capital
DATE: May 26, 2011
City age
P ect Mana er�
SUBJECT: Bid No: 11- 5 -16 -02 — Biscayne Boulevard Decorative
Street Lighting Improvements
June 7, 2011 City Commission Meeting Agenda Item $--6
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 11- 05- 16 -02, Biscayne Boulevard Decorative Street Lighting Improvements to
the lowest responsible and responsive bidder, Under Power Corporation for the price of
$236,275.00. This project will be funded by Budget Line Item Number 001- 8050 -541-
6341.
Background
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised, and opened on May 18, 2011. The City received the following two (2) bids
for this project:
Under Power Corporation
R & D Electric, Inc.
$236,275.00
$239,663.00
This bid price allows for purchase and installation of decorative street lighting on the
east side of Biscayne Boulevard from the north side corner of NE 199 Street to the
north side corner of the William Lehman Causeway.
Reimbursement for street light pole purchase and installation will be provided to the City
through funding from the America Recovery and Reinvestment Act.
If you have any questions or need any additional information, please feel free to contact
me.
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID /CONTRACT
FOR BID NO. 11- 05- 16 -02, BISCAYNE BOULEVARD DECORATIVE
LIGHTING IMPROVEMENTS, TO UNDER POWER CORPORATION AT
THE BID PRICE OF $236,275; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO
CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID
AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly
accepted bids for BID NO. 11- 05- 16 -02, Biscayne Boulevard Decorative Lighting
Improvements; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid /Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Under Power Corporation has submitted
the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid /contract to said lowest responsible
and responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1 : That bid /contract for BID NO. 11- 05- 16 -02, Biscayne Boulevard
Decorative Lighting Improvements, is hereby awarded to Under Power Corporation in
the amount of $236,275.
Resolution No. 2011 -
Page 2
Section 2 : That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid /Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3 : That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid /contract.
Section 4 : That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from Budget
Line Item Number 001 - 8050 - 541 -6341.
Section 5 : This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner and
upon being put to a vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
Resolution No. 2011 -
Page 3
PASSED AND ADOPTED this 7 th day of June, 2011.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES, INC.
Date: May 26, 2011
To: Tony Tomei, City of Aventura - Capital Projects Manager
From: Chad E. Edwards, P.E., Consulting Engineer
Reference: Biscayne Boulevard Decorative Lighting Improvements
Bid Package Review - Bid Number 11- 5 -16 -02
CTA Project No. 01- 0103 -139
At your request, we have reviewed the bid results for the above referenced project and have
checked the qualifications and references for the apparent low bidder, Under Power Corp. A total
of two (2) bids were received, ranging in price from $236,275.00 to $239,663.00. We spoke with
representatives from Miami -Dade County Public Works Department (MDCPW), Miami -Dade County
Parks and Recreation, City of Miami Beach Public Works Department, and the City of Miami,
regarding the qualifications and past performance by Under Power Corp. on similar projects. All
agencies described Under Power Corp. as a qualified firm and capable of performing the type of
work required under this contract. Under Power Corp. has completed multiple ARRA funded jobs
for MDCPW and the City of Miami. Their staff is knowledgeable with the ARRA reporting process
and specific requirements unique to ARRA funded projects.
Under Power Corp. is currently under contract with the City of Miami Beach to maintain existing
roadway lighting within FDOT right -of -way and have produced good quality work and have always
been quick to respond to any concerns during the length of their contract. The City of Miami
indicated that Under Power Corp. has produced excellent work from start to finish, including
maintaining proper MOT, keeping good photo records of the project, providing a clean finished
project site, and meeting all lighting specifications. No references indicated problems or issues with
Change Orders. They also indicated that Under Power Corp. had met the contract requirements and
time frames on past projects.
Please note that the submitted base bid from R &D Electric indicated $225,713.00, but the sum of
the individual line items totaled $239,663.00 resulting in Under Power Corp. being the low bidder
with a base bid of $236,275.00.
Based on our review of the bids and reference checks, it is my professional opinion that Under
Power Corp. is qualified to perform the work under this contract and has successfully performed
similar types of electrical and lighting roadway work for government agencies in the past.
Therefore, I am recommending the award of the contract for this project to Under Power Corp. as
the lowest responsive, responsible bidder with a base bid in the amount of $236,275.00.
3563 N.W. 53' Street Phone: (954) 739 -6400
Fort Lauderdale, Florida 33309 Fax: (954) 739 -6409
Mr. Tony Tomei
CTA Project No. 01- 0103 -139
May 26, 2011
Page 1
City / FDOT LAP Grant amount = $261,000.00
Base Bid from Under Power Corp. = $236,275.00
Dollars remaining after utilization of base bid = $24,725.00
Bid Alternate A
(4 Light Poles) = $89,570.00
This includes the pole removal and replacement from the William Lehman Causeway south to NE
193` Street.
Bid Alternate B
(7 Light Poles) = $141,295.00
This includes the pole removal and replacement from NE 193 Street to NE 191 Street.
Bid Alternate C
(1 Light Pole) = $21,550.00
The following are responses to your questions regarding the bid results:
1. In order to fully utilize all of the ARRA money we could install one (1) light pole south of the
Causeway without any additional money being contributed by the City.
2. The additional cost to the City to provide poles from the Causeway to NE 191 Street =
$206,140.00
3. The additional cost to the City to provide poles from the Causeway to NE 193` Street =
$64,845.00
4. The additional cost to the City to provide poles from NE 193 Street to NE 191 Street =
$141,295.00.
If you have any questions or require any additional information, please call.
CEE /tg
3563 N.W. 53' street Phone: (954) 739 -6400
Fort Lauderdale, Florida 33309 Fax: (954) 739 -6409
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SECTION 00410
BID FORM
THIS BID IS SUBMITTED TO:
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
BID FOR: Biscayne Boulevard Decorative Lighting Improvements
BID No: 11- 5 -16 -2
The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Aventura in the form included in the Contract Documents to perform and furnish all Work as specified
or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this
Bid and in accordance with the other terms and conditions of the Contract Documents.
BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to BIDDER'S, including without limitation those dealing with the disposition of Bid
Security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening.
BIDDER agrees to sign and submit the Agreement with the Bonds and other documents required by
the Bidding Requirements within ten days after the date of City's Notice of Award.
In submittin this Bid, BIDDER represents, as more fully set forth in the Agreement, that
(a) BIDDER has examined copies of all the Bidding Documents and of the following Addenda
(receipt of all which is hereby acknowledged.)
Addendum No. Dated: 5 Z 1
Addendum No. Z Dated: 1 t t
Addendum No. Dated:
Addendum No. Dated:
(b) BIDDER has familiarized themselves with the nature and extent of the Contract Documents,
Work, site, locality, and all local conditions and Law and Regulations that in any manner may
affect cost, progress, performance or furnishing of the Work.
(c) BIDDER has studied carefully all reports and drawings of subsurface conditions and drawings
of physical conditions.
(d) BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, investigations, explorations, tests and studies (in
addition to or to supplement those referred to in (c) above) which pertain to the subsurface or
physical conditions at the site or otherwise may affect the cost, progress, performance, or
furnishing of the Work at the Contract Price, within the Contract Time and in accordance with
the other terms and conditions of the Contract Documents, and no additional examinations,
investigations, explorations, tests, reports or similar information or data are or will be required
Biscayne Boulevard Decorative Lighting Improvements
City of Aventura Bid No. 11- 5 -16 -2
CTA Project No. 01- 0103.139
Addendum No. 1
5/12/11
;1'IBIIIWI
by BIDDER for such purposes.
(e) BIDDER has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Facilities at or contiguous to the
site and assumes responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports or similar information or
data in respect of said Underground Facilities are or will be required by BIDDER in order to
perform and furnish the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents.
(f) BIDDER has correlated the results of all such observations, examinations, investigations,
explorations, tests, reports and studies with the terms and conditions of the Contract
Documents.
(g) BIDDER has given Consultant written notice of all conflicts, errors, discrepancies that it has
discovered in the Contract Documents and the written resolution thereof by Consultant is
acceptable to BIDDER.
(h) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted in conformity with any agreement or rules of any
group, association, organization, or corporation; BIDDER has not directly or indirectly
induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not
solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has
not sought by collusion to obtain for itself any advantage over any other BIDDER or over the
City.
BIDDER understands and agrees that the Contract Price is lump sum to furnish and install all of the
Work complete in place. The Schedule of Values is provided for the purpose of Bid Evaluation and
when initiated by the City, the pricing of change orders. Contractor's price will not be adjusted to
reflect any deviation from the Schedule Of Values, except to the extent that the City changes the scope
of Project after the Contract Date.
As such the Contractor shall furnish all labor, materials, equipment, tools superintendence and
services necessary to provide a complete in kce Project for the Bid Price of:
y- 43` , C� ZO . .� � 1��zL �.vN►aZ� �� � �� � �t -
dollars and
cents LUMP SUM
(Written Total Bid Price - From Schedule Of Values)
BIDDER agrees that the work will be complete in full within 180 calendar days from the date
stipulated in the Notice to Proceed. If Bid Alternates are awarded, then the completion time for
the work covered under the Bid Alternates will be agreed to prior to the issuance of the Notice
to Proceed.
Biscayne Boulevard Decorative Lighting Improvements
City of Aventura Bid No. 11- 5 -16 -2
CTA Project No. 01- 0103.139
Addendum No. 1
5/12/11
00410-2
4. Communications concerning this Bid shall be addressed to:
BIDDER:
Address:
t-) �,3 (# 5 i
3 ��-
Telephone
C,
Facsimile Number
Attention:
The terms used in this Bid which are defined in the General Conditions of the Construction Contract
included as part of the Contract documents have the meanings assigned to them in the General
Conditions.
—\H
SUBMITTED THIS DAY �P�A 0 -� , 20
Biscayne Boulevard Decorative Lighting Improvements
City of Aventura Bid No. 11- 5 -16 -2
CTA Project No. 01- 0103.139
Addendum No. 1
5/12/11
00410-3
SECTION 00410
SCHEDULE OF VALUES
FOR LUMP SUM
CONTRACT
GENERAL REQUIREMENTS
Item Quantity Description Unit Unit Price Extended
Cost
BASE BID
The base bid includes the removal of existing light poles and installation of new light
poles from NE 199 Street (Aventura Boulevard) to the William Lehman Causeway.
GENERAL
i i GENERAL CONDITIONS LS $ Z • $
2 1 MOBILIZATION LS $ S • C° $
3 1 MAINTENANCE OF TRAFFIC LS $ 1 1, �' ' ' '' $
SUB -TOTAL $
DEMOLITION
4 7 EXISTING LIGHT POLE TO BE
REMOVED COMPLETE
SUB -TOTAL
LIGHTING
5 7
6 10
EA $ - .:) z) $ 2 ` 1 O3 . vo
$ 'Z 1 -0 J . --I _'3
PULL BOX (ROADSIDE) (28" X 18" EA $ $
X 12 ") (F &I)
PURCHASE LIGHT POLE EA $ i 1 i Z S v� $
COMPLETE (WITH TWO
FIXTURES) (F)
Biscayne Boulevard Decorative Lighting Improvements
City of Aventura Bid No. 11- 5 -16 -2
CTA Project No. 01- 0103.139
Addendum No. 1
5/12/11
;I:IL11�
7 10 INSTALL LIGHT POLE COMPLETE EA $
(WITH TWO FIXTURES) (I)
8 2,200 CONDUCTOR #2 LF $
9 4,100 CONDUCTOR #4 LF $ " $ , 1 9 0 .
10
11
12
13
14
10
POLE CABLE DISTRIBUTION
EA
$
SYSTEM (CONVENTIONAL)
i
MODIFY EXISTING SERVICE
LS
$
�j Sv • "'
$
5 ° ° °
POINT
1
PURCHASE LIGHT POLE
EA
$
I I t y °°
$
(� 1 LS • `x'
COMPLETE (WITH TWO
FIXTURES) AND DELIVER TO
CITY OF AVENTURA
1
PROVIDE TEMPORARY LIGHTING
LS
$
10
ARRA LOGO MEDALLION
EA
$
INSTALLED IN SIDEWALK
ADJACENT TO NEW LIGHT POLE
SUB -TOTAL
15 1 ALLOWANCE FOR CITY OF
AVENTURA POLICE
DEPARTMENT PRESENCE
($40/HR)
TOTAL VALUE OF BASE BID
Biscayne Boulevard Decorative Lighting Improvements
City of Aventura Bid No. 11- 5 -16 -2
CTA Project No. 01- 0103.139
Addendum No. 1
5/12/11
LS $10,000
$ Z<0 '�, I ► .
$10,000
Z3�.Z
00410-5
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, IC -C
City Manager
BY: Joanne Carr, AIC
Community Develop ent irector
DATE: May 12, 2011
SUBJECT: Request of hhgregg, Inc. for Sign Variance
19925 Biscayne Boulevard, City of Aventura
(01- SV -11)
June 7, 2011 City Commission Meeting Agenda Item
This item was deferred from the May 3, 2011 meeting agenda at the applicant's
request.
The applicant has revised its request for sign variance from 294 square feet to
176 square feet. The revised sign drawings are attached as Exhibit #1.
RECOMMENDATION
It is recommended that the City Commission approve the request for variance to
permit a wall sign measuring 176 square feet on the west building elevation;
where one sign measuring 162 square feet is permitted by Code, for the hhgregg
appliances & electronics store at 19925 Biscayne Boulevard.
It is further recommended that the City Commission accept the applicant's proffer
to add landscaping to the south property limit and that such landscaping be
completed prior to final sign permit inspection.
ANALYSIS
The basis for this recommendation is based on the location of the tenant space
adjacent to the Biscayne Boulevard /Ives Dairy Road overpass. As detailed in the
staff report on the May 3 City Commission agenda, the applicant has been
advised of the previous City Commission action in 1998 to permit a larger
monument sign to compensate for the height of the overpass, however, the
applicant has argued that this particular tenant space in the plaza is the most
impacted as it is at the northern end of the plaza, where the height of the
overpass is greater than the other stores. Staff recommends a minimal increase
in wall signage under this circumstance. The requested size of 176 square feet
is 14 square feet larger than permitted by City Code. The previous request on
the May 3 agenda was for a wall sign that was 132 square feet larger than
permitted by City Code.
Staff has also suggested to the applicant that the monument sign may be re-
painted with colors that match the colors of the three stores in the plaza to
provide greater visibility and that it may also consider relocation on site of two
trees within the store's fagade, with the approval of the plaza owner and
appropriate permits.
CRITERIA FOR SIGN VARIANCE APPROVAL
The criteria for approval of sign variances are set out in Section 31- 1910)(8) of
the City of Aventura Land Development Regulations, as follows:
"The Sign Variance maintains the basic intent and purpose of these
regulations; particularly as it affects the stability and appearance of the
City and provided that the variance will be otherwise compatible with the
surrounding land uses and would not be detrimental to the community. No
showing of unnecessary hardship to the land is required."
The basic intent and purpose of the sign regulations is to allow signage that is
effective in indexing the environment, serves as an index to needed goods and
services, enhances the physical appearance of the City, promotes traffic safety
while preventing visual distraction and is compatible with its surroundings.
It is staff's opinion that this revised sign size of 176 square feet, where a sign
size of 162 square feet is permitted by Code, does preserve the unique aesthetic
character of the City and is not in conflict with the basic intent and purpose of the
sign code. A wall sign at 176 square feet will be compatible with its surroundings
and will not be detrimental to the community. The sign will effectively index the
environment, will preserve the physical appearance of the City and will prevent
visual distraction while providing direction and visibility.
2
Exhibit #1
01 -SV -11
SITE
MAP
Prepared for:
M
q.
1 1
h h re
0 0
t u,
Aventura, FL.
1 .�
hhgrecj
�!' m
.. •
19925 Biscayne Blvd.
Ell
SITE MAP
D-mg N.:
09806
Exhibit #1
01 -SV -11
WEST ELEVATION
r --
T- r
► r 7 Ya'
-
- -- -- - - e g g 176 SQ. FT.
�€ appliances =& electronics
_ -_._ _ - -- - -_— Color Key
2 3/8 :
S� IGN DETAIL (5' -6" LETTER SET
SCALE. 1/4" = i'0" ■
M 5
L ron. By '.
19925 Biscayne Bivd. Drawn MP Date 9/2/10
1 i m a g e o n e Aventura, FL ion No.. soaio
snow «,orris . Ton ro"4 De Pfion -. 09 -608 Po5 AS NOTED
aEViseoPn "� "�s ias Pnyp:eorw„ ass, aee -oeeo P - nn W, Elevation Letter Set Drew�n9HO.:
ns,sz�os, <Fa 09806 -2
WELDED ALUMINUM RETURS
PAINTED BLACK PER CUSTOMER EXISTING E.LF.S
SPECIFICATIONS
3 /4' FR i PLYWOOD �
BLOCKING BEHIND FASCIA. _
22'-0' ACCESS FROM BEHIND WALL >
.063 ALUMINUM RETURNS W/ \'..
-► 4 11 /
BLACK HNISH PER tUS10MER
-. - .. .. SPECIFICATIONS
4 1" BLACK TRIM CAP PER
�� CUSTOMER SPECIiICATION� y
y o m '
_ �i .OAOALUM, BACKS WELDED— - - --
n g
TO RETURNS - -
IARG LA0 BOLTS ON
m � LARGE LEItERS
1 /4" 9 LAG BOLTS ON SMALL
m (3 -4 PER LETTER)
TI o= appliances & electronics V2 SPACERS AS REOD
+ 10 ELED. WHIP IN
T CAO LED MODULES... :: FLENIBLE METAL
r 2 3/8' CONDUIT
� 3A6 "ACRYLIC FACES PER -___ [
CUSTOMER SPECIFICATIONS ` r
IL (5'-6" UTTER SET) 3/16" PIGMENTED ACRYLIC -3,16" RED ACRYLIC #2793 !'
W/ I" BLACK JEWLITE TRMCAP W/ I' BLACK JEWLITE TRMCAP
!T 1. 4'-'..'-O" PER CUSTOMER SPECIFICATIONS PER CUSTOMER SPEMICATIBJS WIRIG 10 POWER SUPPLY
PER N U L. CODE ` 1TrFr
C
■ � ,1—
U.L. NOTE
ELECTRICAL LOAD MAX
BE INSTALLED IN
THIS SIGN IS ED ACCORDAN I WITH O THE T
E REQUIREMENTS OF
7.87 AMPS @ 120 VOLTS
ARTI E ANDADOFTHENATIONALELECTRICAL
CODE AND /OR OTHER APPLICABLE LOCAL
ELECTRICAL REQMTS
CODES. THIS INCLUDES PROPER GROUNDING
AND BONDING OF THE SIGN.
(1) 20 AMP CIRCUIT
I
176.00 SQ. FT.
EMOTE STYLE POWER —
SUPPLIES
J'BOX FOR PRIMARY -
ELECTRICAL CONNECTION &
LETTER 10 LETTER WIRING
G.C. TO PROVIDE PRIMARY
POWER AS REDD
DISCONNECT SWITCH
HWARE FINISHED 10 MATCEF - --
TRIWAPS B RETURNS
1/4'0 DRAIN HOLES
MIN. (2) PER LETTER
(EXTERIOR ONLY)
TYPICAL SIGNAGE SECTION
19925 Biscayne Blvd
Ga TU—RE °1OEP NG i mage
p �i _ Aventura, FL
owoN.° w
— IT oITOFT°na D
oaAw"N�a cz. P~ *,F a Izs aar an an W Elevation - 711 Letter Set
r yuon, P 9G2t 518269514 Faw � - n
0
0
0
` -GC "TO P DE
BLOCKING IN WALL
AS REO'D
MP 9/2110
scale.
19-806 AS NOTED
N.- 09806 -3
PYLON A PYLON A
r ti
5-9 3/4"
ry
hh , ~reg g
PYLON B , PYLON FACE REPLACEMENT PYLON B
' NTS
SUPPLY & INSTALL (2) NEW FACES ON EACH TENANT PYLON
ROUTED ALUMINUM BACKED BY ACRYLIC W/ VINYL OVERLAY
DIMENSIONS TO BE CONFIRMED PRIOR TO FABRICATION
RED: PMS #711C
GOLD: PMS #7409C
Cli-
• - • •
R
o
P
1 imag eone
� �
_
ron
19925 Biscayne Blvd.
Aventura, FL
Drawn B MP
Dace 9/2/JO
Job NO.'.
09.805 R5
Style.
AS
Descnpcon-
zs anr .
Pnsezl (xS�.-l"A1.
«
,��se
PYLONS
D.ew
098
�= APPLICANT REPRESENTATIVE AFFIDAVIT
Pursuant to Section 31- 71(b)(2)(i) of the City of Aventura Land Development Code, this Applicant Representative Affidavit is hereby made and
submitted. The undersigned authorized represeitative of the individual a entity applying for the Development Permit, which is identified in the accompanying
application, and the owner of the property sub to the application (if different) hereby lists acd idertifies all persons representing the individual or entity
applying for the Development Permit ,n connection with the applcatioc, as fol ;arcs:
Name
io on "I I L HMS
Ion1 1 61 RVIAI
Relationship (i.e. Attorneys, Architects, Landscape
Architects Engineers, Lobbyists. Etc.)
(Attach Additional Sheets If Necessary)
NOTICE: ANY STATEMENT OR REPRESENTATION MADE BY ANY PERSON LISTED ON THE APPLICANT REPRESENTATIVE AFFIDAVIT
SHALL BE BINDING UPON THE INDIVIDUAL OR ENTITY APPLYING FOR THE DEVELOPMENT PERMIT AND THE OWNER OF
THE SUBJECT PROPERTY, APPLICANTS AND AFFIANTS ARE ADVISED TO TIMELY SUPPLEMENT THIS AFFIDAVIT
PURSUANT TO SEC. 31- 71(B)(2)(IV) OF THE CITY'S LAND DEVELOPMENT REGULATIONS IN THE CITY CODE, IN THE EVENT
THAT PRIOR TO CONSIDERATION OF THE APPLICATION BY THE CITY BOARD OR COMMISSION, THE INFORMATION
PROVIDED IN THE AFFIDAVIT BECOMES INCORRECT OR INCOMPLETE.
WITNESS MY HAND THIS _t DAY OF
AUTHORIZED REPRESENTATIVE OF APPLICANT:
B y :'
--� (Signatur a
Name: _ a r1 vil � }
(Print .,
Title:
1
Address _>> 3 S`
OWNER /
sy. X, r_
Name:Jog�g e L i.nkewer for____
(Print) Deer Capital. LLC
Title:_.__
Address:1 8205_ Biscayne Blvd. , #2202
n - � Aventura, Florida- 33160
STATE OF FLORIDA )
COUNTY 0
(' I L l L�� &tk
Before me the undersigned authority personally appeared r I' r4 as the authorized representative of the
Applicant emKr H* -owner of the property subject to the application, who being first by me duly sworn, did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct.
SWORN TO AND SUBSCRIBED BEFORE ME this.) day o
AFFIANT
f� + 2Dfj
Notary Pubfic State of Florida At Large
Printed Name of Notary _
My commission expires: .
NOTARY PUBLIC - STATE. OF T10R1DA
Futh McGkinn
f aA���• Commission ""D 6699223
Expires: SEP. 13, 2011.
Le. UF:17111RU A?t..'::i7IC BONDING
' BUSINESS RELATIONSHIP AFFIDAVIT*
This Affidavit is made pursuant to Section 31.71(b)(2)(ii) of the City of Avertura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with *x* applicable portions only)
�} 1. Affiant does not have a Business Relat!onship with any member of the City Commiss:on or any City Advisory Board to which
the application will be presented
[ ] 2. Affiant hereby discloses that it does have a Business Relalicnship with a member of the City Commission or a City Advisory
Board to which the application will be presented, as follows
(List name of Commissioner or Advisory Board N'ember) ,-vho serves on the
_ (List City Commission or City Advisory Board upon which member serves).
The nature Of the Business Relationsh.p is as follows
{ ] i. Member of City Commission rr Board holds an ownership interest in excess of I% of total assets or oapital stock
of Applicant or Representaf ve:
Member of City Cornmiss on or Board is a partner. c- shareholde• (as to shares of a corporation which are not
listed on any national or reg:onal steck exchange) or joint venturer with the Applicant or Represertat ve in any
business venture;
(j ili. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the membe• of the City Commisson or
Board,
(] iv. A City Commissioner or Board member is a Client of the Applican! or Representa!ive,
{ j v, The Applicant or Representative is a Customer of the member cf the City Commission or Board (or of his or her
employe.; acct transacts more than $10,C00.00 of the business of the member of the City Commission Or Hoard (or
his or her employer) in a given calendar year,
{ j vi. The member of the C;ty Commission or Board is a Customer of the Applicant or Representative and transacts
more than S25,000.00 of the business of the Applicant or Representative in a given calendar year.
1
WITNESS MY HAND THIS �_ DAY OF (����. ( � 2Cst_[-
APPLICANT:
By:
WITNESS DAY OF Apr 201
(Siglnfure)
Title;_ `r, if t--- (Pnrtt)
Deer Capital, LLC
'fhe terms 'Business Relationship," "Client ' Customer.. 'Applicant,' Representative" and "Interested Person" tyre defined in
Section 2 -395 of the Aventura City Code.
NOTARIZATION PROMSION
STATE OF FLORIDA ))
COUNTY OF *$% L-f'Yl R C A OW - (� /
War The undersigned authority, personally appeared 1202 I- - e `'r `S *` the At ient, who being first by me duty sworn, did swear or affirm that he/she
executed this Alfidaus7 for the purposes stated therein and that it is Ouse and correct _ _ i- — ` /�.,�4f
AFFIANT
SWORN TO AND SUBSCRIBED before me this J day of -, 204j
STATE OF FLORIDA )
COUNTY OF MIAMI DARE)
Before me, the undersigned authority, personally appeared 0 01•C
executed this Affidavit for the purposes stated therein and thatit is true and correct.
Notary Public State of Florida At N&I
Printed Name of Notary
My commission expires:
SWORN TO AND SUBSCRIBED before me this — 6-- day of Aar-ti , 20_1
STATE OF FLORIDA )
COUNTY OF MI MI -DADE)
Before me, the undersigned authority, personalty appeared the AFfiant, who being first by me duty sworn, did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct.
AFFIANT
SWORN TO AND SUBSCRIBED before me this _ day of 200_
STATE OF FLORIDA )
COUNTY OF MIMI -DARE)
Before me, the undersigned authority, personalty appeared -_ _ --
executed this AffsdavA for the purposes slated therein and that It is true and correct
Notary Public State of Florida At Large
Prnted Name of Notary
My commission expires:
PUBLIC -STATE OF FLORIDA
Ruth McGlynn
:Commission #DD699223
Expires: SEP.13, 2011
me duty sworn, did swear or affirm that he/she
I MARTA I. BRACIKOWSKI
'�`� Notary Public - State of Florida
Notary Put i too At'J ; . z My Comm. Expires Jan 8, 2015
Printed otary Commission # EE 27159
;.:.; ;•�•' Bonded Through 1 Notary As sn.
the Mont. who being first by me duly sworn• did swear or affirm that he/she
AFFIANT
SWORN TO AND SUBSCRIBED before me this _ day of 200_
Notary Public State of Florida At Large
Printed Name of Notary `
My commission expires:
BUSINESS RELATIONSHIP AFFIDAVIT*
- S-R.v
This Affidavit is made pursuant to Section 31- 71(b)(2)(ii) of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with 'x' applicable portions only)
Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to which
the application will be presented.
(J 2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory
Board to which the application will be presented, as follows:
(List name of Commissioner or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon which member serves).
The nature of the Business Relationship is as follows:
(] i, Member of City Commission or Board holds an ownership interest in excess of 1% of total assets or capital stock
of Applicant or Representative;
() ii. Member of City Commission or Board is a partner, co- shareholder (as to shares of a corporation which are not
listed on any national or regional stock exchange) or joint venturer with the Applicant or Representative in any
business venture;
[ ] iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board;
[ j iv. A City Commissioner or Board member is a Client of the Applicant or Representative;
(] v. The Applicant or Representative is a Customer of the member of the City Commission or Board (or of his or her
employer) and transacts more than $10,000.00 of the business of the member of the City Commission or Board (or
his or her employer) in a given calendar year;
(J vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than $$2 ,0 000.00 of the business of the Applicant or Representative in a given calendar year.
WITNESS MY HAND THIS - _f!Q DAY OF C _ , 2cdA. - �
C AL'i hr IU . YLVAN9A,
APPLICANT: Notarial eat
' Undo & Baynes. Notary Pubfic
g ignature) BrW Twp., Bucks Cm*
Name: (Print) Cwvftsicin E)#res July 2
Title: y Q:�iO ,��� ,c ��IE+nrt) Member a..,. .: ,., CA ►
WITNESS MY HAND THIS -2-L DAY OF Apr i 1 20b 1
PROP ER: Deer apital LLC
(Signature)
Nam n kewer (Print)
Title: or (Print)
Deer Capita LLC
'The terms 'Business Relationship, ' ''Client, " "Customer, " 'Applicant, " "Representative" and "Interested Person" are defined in
Section 2 -395 of the Aventura City Code.
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, APPROVING A SIGN VARIANCE FOR
HHGREGG, INC. ON THE RETAIL BUILDING LOCATED AT 19925
BISCAYNE BOULEVARD, CITY OF AVENTURA; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the property described herein is zoned B2, Community Business District;
and
WHEREAS, the Applicant, Bonnie Miskel, Esq. for hhgregg, Inc., through Application
No. 01- SV -11, has requested a sign variance to permit one wall sign measuring 176 square
feet, where one wall sign measuring 162 square feet, is permitted by Code; and
WHEREAS, following proper notice, the City Commission has held a public hearing
as provided by law; and
WHEREAS, the City Commission finds that the application meets the criteria of the
applicable codes and ordinances to the extent the application is approved herein; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Application No. 01 -SV -11 for Sign Variance to allow a wall sign
measuring 176 square feet, where a wall sign measuring 162 square feet is permitted by Code,
for the retail building at 19925 Biscayne Boulevard, City of Aventura, on property legally
described in Exhibit "A" to this resolution, is hereby approved.
Section 2. The City accepts the applicant's proffer to add landscaping to the north
property limit. The applicant shall submit to the City for permit approval, a landscape plan for
improvement to the north property limit. Such landscape improvement shall be completed prior
to final sign permit inspection.
Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and upon
being put to a vote, the vote was as follows:
Commissioner Bob Diamond
yes
Commissioner Teri Holzberg
yes
Commissioner Billy Joel
yes
Commissioner Michael Stern
yes
Commissioner Luz Urbaez - Weinberg
yes
Vice Mayor Zev Auerbach
yes
Mayor Susan Gottlieb
yes
Resolution No. 2011
Page 2
PASSED AND ADOPTED this 7 th day of June, 2011.
Susan Gottlieb, Mayor
ATTEST:
Teresa M. Soroka, MMC, City Clerk
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
This Resolution was filed in the Office of the City Clerk this 8th day of June, 2011
CITY CLERK
Resolution No. 2011 -
Page 3
EXHIBIT "A"
LEGAL DESCRIPTION OF PROPERTY
Tract A -12, Aventura Twelfth Addition, according to the plat thereof recorded in Plat Book 146,
Page 19 of the Public Records of Miami -Dade County, Florida, less and except therefrom the
following parcel vested in the State of Florida Department of Transportation pursuant to that
certain order of taking recorded April 3, 1998 in Official Records Book 18041, Page 3522 of
the Public Records of Miami -Dade County, Florida:
Begin at the northwest corner of Tract B -12 of said plat of Aventura Twelfth Addition; Thence
along the north line of said Tracts A -12 and B -12, North 87 0 33'08" East a distance of 21.102
meters (69.23 feet) to a point on a circular concave to the east and having a radius of
1,687.000 meters (5,534.77 feet) and a tangent bearing of South 00 0 48'11" West; Thence run
southerly along the arc of said circular curve to the left through an angle of 01 for a
distance of 56.695 meters (186.01 feet) to reference point "C" and the point of reverse
curvature with a circular curve concave to the west and having a radius of 603.000 meters
(1,978.34 feet); Thence run southerly along the arc of said circular curve to the right through a
central angle of 06 0 26'15" for a distance of 67.752 meters (222.28 feet) to a non - tangent point
on a circular curve concave to the east and having a radius of 1,156.328 meters (3,793.72
feet) and a tangent bearing of South 01 0 37'10" West; Thence run southerly along the arc of
said circular curve to the left through a central angle of 02 0 25'46" for a distance of 49.030
meters (160.86 feet); Thence along the east limited access right of way line of State Road No.
5 (Biscayne Boulevard) for the following two (2) courses: (1) North 28 0 05'09" West a distance
of 9.346 meters (30.66 feet); (2) North 05 0 24'59" West a distance of 63.659 meters (208.85
feet); Thence along the east right of way line of State Road No. 5 (Biscayne Boulevard) for the
following two (2) courses: (1) South 87 0 30'59" West a distance of 4.267 meters (14.00 feet);
(2) North 02 0 07'21" West a distance of 101.121 meters (331.76 feet) to the point of beginning.
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA -CM, City Manager
BY: Brian K. Raducci, Finance Director
DATE: April 26, 2011
SUBJECT: Mid -Year Budget Amending Ordinance — FY 2010/11
15t Reading May 3, 2011 City Commission Meeting Agenda Item
2 " Reading June 7, 2011 City Commission Meeting Agenda Item �Ki
RECOMMENDATION
It is recommended that the City Commission approve the attached ordinance amending the FY
2010/11 budget.
BACKGROUND
Now that we are a little more than half way through FY 2010/11, it is necessary to make a few
"clean up" adjustments to our current year Budget. This amendment will assist us in preparing
our FY 2011/12 Budget, as well as assist us in ensuring that the "final" FY 2010/11 Adopted
Budget contains sufficient appropriations to satisfy all actual expenditures.
We are only required to amend budgets when a Department's total budget has been exceeded.
In all cases, we will only amend the specific expenditure accounts that are primarily responsible
for the amendment and in some cases, associated revenues may be increased to justify the
overage in expenditures. Listed below is a summary of the amendments by fund, department
and the circumstances that support each recommendation.
General Fund — (001) — $454,000 (net increase)
Office of the City Manager (0501) — $44, 000
1201 — Employee Salaries & 2201 — Pension
Requires a budget amendment increase of $39,000 and $5,000 respectively, due to the
incorrect calculation of an individual's salary and related items stemming from the following:
You may recall that in the FY 2010/11 Adopted Budget, the Capital Projects
Manager /Code Officer position was allocated 60 %/40% to the City Manager and
Community Development Departments respectively. Unfortunately, when the Assistant
to City Manager /Personnel Officer' salary and related items were projected, only 60%
(instead of the correct 100 %) of such costs were allocated to the City Manager's
Department, as part of the formula from the Capital Projects Manager /Code Officer
position was inadvertently applied to the Assistant to City Manager /Personnel Officer'
salary. This amendment will properly gross up the Assistant to City Manager /Personnel
Officer' salary in the City Manager's Department. The increase described above will be
offset by a corresponding decrease of $44,000 in the General Fund Capital Reserve
(6999) budgeted funds.
Public Safety (2001) — $334, 000
1390 — Court Time
Requires a budget amendment increase of approximately $50,000 due to the Department's
operational needs and the Intersection Safety Camera Program. This overage will be offset by
$50,000 in additional Intersection Safety Camera Program revenue (3542000).
2201 — Pension
Requires a budget amendment increase primarily due to an anticipated overage of
approximately $284,000 in Pension - related costs. The overage described above should be
offset by $284,000 in Section 185 Premium Tax revenue (3125200) which is required to be
deposited into the appropriate Police Officers' Retirement Trust Fund as provided in §185.11,
Florida Statutes. Prior to FY 2009/10, the additional pension - related cost and revenue were
simply netted against each other for Financial Statement Purposes. Recently, our previous
auditors recommended that these amounts be presented at gross to better reflect the full cost of
the Pension Plan. Since this recommendation was made after the adoption of the FY 2010/11
Budget, the current year budget does not reflect this new practice and thus necessitates the
above amendment.
Community Services (5001) — $120, 000
4854 — Summer Recreation
Requires a budget amendment primarily due a projected overage of approximately $120,000 in
Summer Recreation costs. This is due to higher than anticipated activity that is expected
throughout the remaining fiscal year. This overage is expected to be offset by an additional
$120,000 in Summer Recreation revenue (3475000).
Non - departmental (9001) — $21, 000
4620 — R &M - Government Center
This amendment pertains to the unanticipated purchase of a four year extended Factory
Warranty for parts and labor for the Government Center Chillers. This purchase will extend the
original factory warranty coverage through May 11, 2015, and should prevent costly repairs to
the units over the same time. The overage will be offset by a corresponding decrease of
$21,000 in the General Fund Capital Reserve (6999) budgeted funds.
2
Capital Outlay (8050/8070/8090) — $175, 000 "Reallocation"
Community Services (8050) 6310 — Entrance Monument Sign
Requires a budget amendment of $50,000 due to the decision to install two Entrance Monument
signs after the FY 2010/11 Budget was adopted. The project involves the removal and disposal
of two existing City entrance signs located on Biscayne at the City's north and south limits and
replacing them with two new illuminated monument signs.
Arts & Cultural Center (8070) 6301 — Improve. Other Than Bldg /Marquee
Requires a budget amendment of $125,000 due to the decision to install an Informational Sign
at the Mall after the FY 2010/11 Budget was adopted.
Non - Departmental (8090) 6999 — Capital Reserve
Both capital outlay overages above will be offset by a corresponding decrease of $50,000 and
$125,000 respectively in the General Fund Capital Reserve (6999) budgeted funds.
F M L C 1999 Debt Service Fund — (230) — $5,565,000
The following budget amendment is due to the refinancing of the remaining portion of the
original 1999 F M L C Loan with a Bank of America Bank Loan in January of 2011. You will
recall that this transaction resulted in a nearly $530, 000 NPV savings over the life of the loan.
0100 — Payment to Refund Bond Escrow
Requires a budget amendment in the amount of $5,505,000 due to the planned refinancing in
January 2011 of the remaining portion of the original 1999 loan. This overage will be offset by
the receipt of $5,565,000 in new debt proceeds (3850100).
7330 — Other Debt Service Costs
Requires a budget amendment of $60,000 due to the payment of closing costs associated with
the refinancing. This overage will be offset by the receipt of new debt proceeds (3850100).
The budget amendments outlined above, are expected to have little to no impact on the FY
2010/11 overall budget or carryover that was utilized in the preparation of the FY 2010/11
Adopted Budget. Based on this analysis, I recommend approval of the attached Ordinance.
3
CITY OF AVENTURA
FY 2010/11 BUDGET AMENDMENT
REVENUES
TOTAL AMENDMENTS - REVENUE $ 454,000
EXPENDITURES
OFFICE OF THE CITY MANAGER (0501)
PERSONAL SERVICES
1201 Employee Salaries $ 468,314 $ 39,000 $ 507,314
2201 Pension 83,852 5,000 88,852
Total City Manager $ 552,166 $ 44,000 $ 596,166
PUBLIC SAFETY (2001)
PERSONAL SERVICES
1390 Court Time
2201 Pension
Total Public Safety
COMMUNITY SERVICES (5001)
OTHER CHARGES & SERVICES
4854 Summer Recreation
Total Community Services
NON - DEPARTMENTAL (9001)
OTHER CHARGES & SERVICES
4620 R&M - Government Center
Total Non - Departmental
CAPITAL OUTLAY - (8050/8070/8090)
Community Services - 50 -541
6310 Entrance Monument Sign
$ 50,000 $ 50,000 $ 100,000
1,654,800 284,000 1,938,800
$ 1,704,800 $ 334,000 $ 2,038,800
$ 180,000 $ 120,000 $ 300,000
$ 180,000 $ 120,000 $ 300,000
$ 124,000 $ 21,000 $ 145,000
$ 124,000 $ 21,000 $ 145,000
$ - $ 50,000 $ 50,000
Arts & Cultural Center - 70 -575
6301 Improve. Other Than Bldg /Marquee
Non - Departmental - 90 -590
6999 Capital Reserve
Total Capital Outlay
- $ 125,000 $ 125,000
$ 15,433,488 $ (240,000) $ 15,193,488
$ 15,433,488 $ (65,000) $ 15,368,488
3125200 Section 185 Premium Tax $ - $ 284,000 $ 284,000
3475000 Summer Recreation 300,000 120,000 420,000
3542000 Intersection Safety Camera Program 500,000 50,000 550,000
Total Revenue $ 800,000 $ 454,000 $ 1,254,000
TOTAL AMENDMENTS - EXPENDITURES $ 454,000
CITY OF AVENTURA
FY 2010/11 BUDGET AMENDMENT
REVENUES
TOTAL AMENDMENTS - REVENUE
$ 5,565,000
EXPENDITURES
DEBT SERVICE
Non- Departmental - 590
0100 Payment to Refund Bond Escrow
7330 Other Debt Service Costs
Total
$ - $ 5,505,000 $ 5,505,000
20,000 60,000 80,000
$ 20,000 $ 5,565,000 $ 5,585,000
TOTAL AMENDMENTS - EXPENDITURES
$ 5,565,000
3850100 Proceeds from Refunding Bonds $ - $ 5,565,000 $ 5,565,000
Total $ - $ 5,565,000 $ 5,565,000
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
MARIA MESA, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f /Wa Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF AVENTURA
PROPOSED ORDINANCE - JUNE 7, 2011
in the XXXX Court,
was published in said newspaper in the issues of
05/05/2011
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, re sion or refund for the purpose
of securi blicaiion in the said
subscribed before me this
05 day of MAY , A.D. 2011
(SEAL)
MARIA MESA personally known to me
Notary Public State of Florida
Cheryl H. Mariner
My Commission DD7934W
"or s ,c ° Expires 0711812012
N7,
CITY OF AVENTURA
PUBLIC NOTICE OF
PROPOSED ORDINANCE
NOTICE IS HEREBY GIVEN that on Tuesday, the 7th day of June, 2011,
at a meeting of the City Commission of the City of Aventura to be held at
6 p.m. in the City Commission Chamber at the Aventura Government
Center, 19200 West Country Club Drive, Aventura, Florida, the City
Commission will consider the adoption of the following Ordinance on
second reading, entitled:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2010 -10
WHICH ORDINANCE ADOPTED A BUDGET FOR THE 2010/2011
FISCAL YEAR BY REVISING THE 2010/2011 FISCAL YEAR
OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A"
ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
The proposed Ordinance may be inspected by the public at the Office of
the City Clerk, 19200 West Country Club Drive, Aventura, Florida.
Interested parties may appear at the Public Hearing and be heard with
respect to the proposed Ordinance. Any person wishing to address the
City Commission on any item at this Public Hearing may do so after the
Mayor opens the public hearing.
In accordance with the Americans with Disabilities Act of 1990, all
persons who are disabled and who need special accommodations to
participate in this proceeding because of that disability should contact
the Office of the City Clerk, 305 - 466 -8901, not later than two business
days prior to such proceedings.
If a person decides to appeal any decision made by the City Commission
with respect to any matter considered at a meeting or hearing, that
person will need a record of the proceedings and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal is to
be based.
Teresa M. Soroka, MMC City Clerk
5/5 11- 4- 14011692210M