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03-24-2011 WorkshopCity Commission Workshop Meeting March 24, 2011 9 A.M. Executive Conference Room AGENDA 1. Arts and Cultural Center Advisory Board (City Manager)* 2. intersection Safety Camera Locations (City Manager) 3. NALEO Conference (Commissioner Weinberg)* 4. Adjournment * Back -up Information Exists This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466 -8901, not later than two days prior to such proceeding. CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA -CM, City ge DATE: March 10, 2011 SUBJECT: Arts & Cultural Center Advisory o rd The original two year appointment of the Arts & Cultural Center Advisory Board expires this month. Prior to reappointing the membership to the Board and based on the two years of experience, it is recommended that the City Commission review the current Ordinance creating the Advisory Board. The attached draft Ordinance includes several house keeping measures that better define the role and mission of the Board and stresses the need to make every effort for the membership of the Board to be representative of all groups. I have placed this item on the Workshop Agenda for your input and consideration. EMS /act Attachment CCO1733 -11 ORDINANCE NO. 2008 -17 AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, CREATING DIVISION 5 "ARTS AND CULTURAL CENTER ADVISORY BOARD" OF ARTICLE III "ADVISORY BOARDS" OF CHAPTER 2 "ADMINISTRATION" OF THE CITY CODE BY CREATING SECTION 2 -191 "CREATION, COMPOSITION AND QUALIFICATIONS," SECTION 2- 192 "APPOINTMENT OF BOARD MEMBERS PROCESS ", SECTION 2 -193 "ADVISORY CAPACITY ", SECTION 2 -194 "RULES OF PROCEDURE; QUORUM ", SECTION 2 -195 "MISSION; JURISDICTION AND DUTIES "; AND SECTION 2 -196 "STANDARDS OF CONDUCT FOR MEMBERS "; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Commission desires to create an advisory board, to be known as the City of Aventura Arts and Cultural Center Advisory Board, to provide advice, recommendations and otherwise assist in matters pertaining to the Aventura Arts And Cultural Center (the "Center "). NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That the above stated recital is hereby adopted and confirmed. Section 2. Code Revised. That Division 5 " Arts and Cultural Center Advisory Board " of Article III "Advisory Boards" of Chapter 2 "Administration" of the City Code is hereby created to read as follows: Division 5. Arts and Cultural Center Advisory Board. Sec. 2 -191. Creation, composition and qualifications. A. There is hereby created and established the City of Aventura Arts and Cultural Center Advisory Board (the "Board ") consisting of a mimimum of seven (7) and a maximum of nine (9) members who Ordinance No. 2008 -17 Page 2 shall be appointed by the Mayor, subject to the approval of the City Commission. Five (5) members of the Board shall be residents of the City and the four (4) remaining members may be from within or outside the City limits. Members of the Board shall be appointed in accordance with procedures established herein and shall hold office at the pleasure of the City Commission. Members of the Board shall serve without compensation and shall not be reimbursed for travel, mileage, or per diem expenses. Members shall serve for a two year term and may be reappointed in accordance with the process outlined herein. B. (i) Each one of the five (5) resident members of the Board shall be a qualified elector of the City of Aventura who has continuously resided within the City for the six -month period immediately prior to the appointment, and shall not be an employee of the City. Any member of the Board who ceases to reside within the City, and has been selected as a resident appointment shall be deemed to have resigned as of the date of his or her change of residence. (ii) The remaining fGUF -(4) members shall be selected without preference to residence, but shall have resided at their 2 Ordinance No. 2008 -17 Page 3 residence for a continuous period of six months immediately prior to appointment. (iii) In the event of the resignation or removal of any member of the Board, the Mayor shall appoint a person to fill the vacancy on such Board for the unexpired portion of the term of the member vacating such office, subject to approval of the City Commission in accordance with procedures established herein. C. In the event that a member of the Board shall be absent and unexcused from a duly - called meeting of the Board for three consecutive meetings, then in that event such member shall automatically be removed as a member of the Board by the City Manager. An excused absence shall be requested in writing via email, fax or letter prior to the Board meeting. D. The City Manager or his designee shall provide necessary staff support for the Board. Sec. 2 -192. Appointment of Board Members Process. A. Individuals wishing to be a member of the Arts and Cultural Center Advisory Board shall make application to the City Manager on the forms provided by the City. The City Manager shall interview all applicants and make recommendation to the Mayor. The Mayor shall appoint to the Board members from the 3 Ordinance No. 2008 -17 Page 4 list of applicants recommended by the City Manager, subject to the approval of the City Commission. B. In recommending members of the Board, the following guidelines shall be considered: (i) The membership of this Board should be representative of the broad spectrum of the arts and have specific experience and a strong commitment to performing arts including music, dance, the dramatic arts, the visual arts and the cultural arts. {i} (ii) All efforts should be made for the membership of this Board to be representative of all age groups. Sec. 2 -193. Advisory capacity. The powers and duties of the Board shall be solely of an advisory nature to the City Manager and Arts & Cultural Center DireGte General Manager The City Manager shall be responsible for communicating to the City Commission the actions of the Board. Sec. 2 -194. Rules of procedure; Quorum A. The Board shall adopt rules of procedure not inconsistent with the ordinances of the City and the laws of the State of Florida and shall utilize Robert's Rules of Order recently revised 1990 Edition for the rules of procedure rd Ordinance No. 2008 -17 Page 5 for the conduct of meetings of the Board. The Board may create additional rules for the conduct of its internal proceedings. B. During the first meeting of the Board and annually ; thereafter, the members shall elect one of their members to act as Chairperson and may elect a Vice - Chairperson, both of whom shall serve for one -year and may be re- elected. C. Five members shall constitute a quorum for the transaction of business of the Board. Official action shall be taken by the Board only upon the concurring vote of a majority of the members present at an official meeting of the Board, except that at least five (5) affirmative votes shall be required for official action. Sec. 2 -195. Mission; Jurisdiction and Duties. A. The Mission of the Board is to assist the City in maintaining a facility that offers a wide range of quality entertainment year -round and cultivates partnerships with other local and regional organizations to enhance the quality of life for Aventura by providing a variety of performing arts and relevant cultural programming for audiences of all ages. B. The jurisdiction of the Board shall be solely advisory. Action of the Board shall be in the form of a written recommendation of advice to the City Manager and /or Arts & Cultural Center Difeotef Manager The following matters shall be within the advisory jurisdiction of the Board: 9 Ordinance No. 2008 -17 Page 6 (1) Promote the mission of the Arts & Cultural Center and broad spectrum of performing arts. Ge er s eGGFn i°c by the AFts & G ilt iral (`orator n;�FeGtGr:Provide input on programming options as requested by the City Manager and Arts & Cultural Center General Manager. Final programming decisions shall rest with the Arts & Cultural Center DirestE) General Manager (3) Recommend fundraising and sponsorship opportunities and assist with the implementation of same to support the Center's operations and programming. The Board may accept donations on behalf of the Center in a manner as approved by the City Manager. (4) Review polices and regulations that have boon FeGG n;eRded as requested by the City Manager and Arts & Cultural Center DiFeGtO General Manager as it relates to the Arts & Cultural Center. (5) Assist in the promotion of the Arts & Cultural Center programs and assist in organizing the annual "Curtains Up" event. C. The Board shall meet quarterly or more frequently as determined by the City Manager. Sec. 2 -196. Standards of Conduct for Members. rel Ordinance No. 2008 -17 Page 7 All members of the Board shall be subject to the Standards of Conduct for Public Officers and Employees, as set by federal, state, county, city or other applicable law pursuant to City Charter Section 7.03 and must file the appropriate financial disclosure forms. Section 3. Severability. That the provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4. Inclusion in the Code. That it is the intention of the City Commission, and it is hereby ordained that the provisions of this Ordinance shall become and made a part of the Code of the City of Aventura; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Section 5. Effective Date That this Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Vice Mayor Joel, who moved its adoption on first reading. The motion was seconded by Commissioner Auerbach and, upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Bob Diamond yes yes 7 Ordinance No. 2008 -17 Page 8 Commissioner Teri Holzberg yes Commissioner Michael Stern yes Commissioner Luz Urbaez Weinberg yes Vice Mayor Billy Joel yes Mayor Susan Gottlieb yes The foregoing Ordinance was offered by Vice Mayor Joel, who moved its adoption on second reading. The motion was seconded by Commissioner Diamond, and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach yes Commissioner Bob Diamond yes Commissioner Teri Holzberg yes Commissioner Michael Stern yes Commissioner Luz Urbaez - Weinberg yes Vice Mayor Billy Joel yes Mayor Susan Gottlieb yes PASSED on first reading this 7 day of October, 2008. PASSED AND ADOPTED on second reading this 6 day of November, 2008. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: CITY ATTORNEY NALEO 28th Annual Conference HOME 2 mx :ANN /EE,P I N r; H t A.I�JA A.rr INJ A T "WA SAN ANTONIO * .7L Nk, 2.1- REGISTRATION CONFERENCE SCHEDULE SPONSORS Page 1 of 2 SPECIAL EVENTS CONTACT II i The Latino Political Convention • • • • ` • I The NALEO Annual Conference, unlike other professional development conferences for elected officials, presents • i " • • + ` • • • • a unique opportunity for elected and appointed officials and their supporters to meet with their colleagues from all officials in the • levels of government, from local school boards to the President's Cabinet. With such a concentration of political """"-_,_ ________- " """ ""______---- -'"""" —._____________________ " " " "" discourse, the Conference has been termed the nation's Latino Political Convention. REGISTER ONLINE —° Dynamic Programs That Foster Solutions and Ideas SPONSORSHIP OPPORTUNITIES This year, the Conference sessions will include four distinctive focuses: education policy, health policy, a track on " " " " "' Texas specific issues, and governance and political empowerment. The education, health, and Texas focused VIDEO HIGHLIGHTS break -out sessions are designed to build upon each other and together follow the curriculum of a NALEO Policy " -- - Institute. Conference attendees may wish to participate in one full Policy Institute or choose to participate in sessions from multiple Institutes. General Sessions will focus on political empowerment and national leadership, and will further be augmented by governance focused break -out sessions. Meaningful Access for Local Officials Offering an unparalleled opportunity for local officials, the NALEO Annual Conference provides direct access to our nation's top executive and legislative leaders. Past participants have included the Vice President, members of the President's Cabinet, leaders of the U.S. House of Representatives and Senate, as well as many of our nation's corporate and business leaders. Conference Hotel and Events will be held at: Grand Hyatt San Antonio 600 E. Market Street San Antonio, Texas, 78205 Tel: (210) 224 -1234 http:// www .naleo.org /annualconference20l I /index.php 3/10/2011 NALEO 28th Annual Conference Page 2 of 2 Southwest Airlines is the official airline of the NALEO 28th Annual Conference. Stop searching for low fares and start traveling! Go to southwest.com - the only place to find all of Southwest Airlines "low fares to the places you love!" Click here to book your travel to San Antonio now! PLEASE NOTE: You must first complete your online registration for the NALEO Annual Conference in order to receive a link to secure your hotel accommodations. If you have any questions, please contact Maria F. Fernandez (213) 747 -7606 or via email mfemandez(cbnateo.oro © National Association of Latino Elected and Appointed Officials (NALEO) Educational Fund NALEO Home Page I Download Schedule I Register Online I Special Events I News and Media I Contact Us http:// www .naleo.org /annualconference20l 1 /index.php 3/10/2011