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2010-43RESOLUTION N0.2010-43 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2010/11 TO 2014/15 AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Program document for fiscal years 2010/11 to 2014/15, attached hereto was presented and recommended to the City Commission of the City of Aventura by the City Manager as a long term plan of proposed capital expenditures, the means and methods of financing the projects and an action plan for the implementation of the projects; and WHEREAS, the City Commission recognizes the need to adopt a Capital Improvement Program to address Beautification and Parks, Transportation, Drainage and Infrastructure Improvements, Public Buildings and Facilities, Information Technology and Capital Equipment Purchase and Replacement which represents a commitment by the community toward achievement and maintenance of a desirable high quality of life for all residents; and WHEREAS, the City Commission recognizes the need to formulate a Capital Improvement Program which adopts a sound financing plan; and WHEREAS, the City Commission has reviewed the Capital Improvement Program document at a public meeting of the City Commission and wishes to adopt said document in concept. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Commission hereby accepts and adopts in principle, subject to annual revisions and authorization, the City of Aventura Capital Improvement Program document for fiscal years 2010/11 to 2014/15 attached hereto and incorporated herein as specifically as if set out at length herein. Section 2. The City Manager be and the same is hereby authorized to do all things necessary and expedient in order to carry out the aims of this Resolution. Section 3. This Resolution shall take effect immediately upon adoption. The foregoing resolution was offered by Commissioner Diamond, who moved its adoption. The motion was seconded by Commissioner Joel, and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach yes Commissioner Bob Diamond yes Commissioner Teri Holzberg yes Commissioner Billy Joel yes Commissioner Luz Urbaez-Weinberg yes Vice Mayor Michael Stem yes Mayor Susan Gottlieb yes Resolution No. 2010-'~3 Page 2 PASSED AND ADOPTED this 6th day of July, 2010. SAN GOTTLIEB, MAYOR AT ST: f~ T RESA . SO KA, MC C Y CLE APPROVED AS TO LEGA SUFFICIC~C ~~ CITY ATTORN Y r r r r r r r r r r r l r r l r r r r t?F t!. DiU ~ py City of A ventura Capital Improvement Program 2010/11 - 2014/15 - - - CAPITAL IMPROVEMENT PROGRAM - 2010/11 - 2014/15 - - - l I ~ ~"" /./'/ ~Q; p Q,y-qji;ce~ - CITY OF AVENTURA - CITY COMMISSION - - Mayor Susan Gottlieb Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Luz Urbaez Weinberg - - CITY MANAGER Eric M. Soroka - - DEPARTMENT DIRECTORS Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney Robert M. Sherman, Community Services Director Teresa M. Soroka, City Clerk Joanne Carr, Community Development Director Karen J. Lanke, Information Technology Director Steven Steinberg, Police Chief Julie Aim, Principal Charter School Brian K. Raducci, Finance Director Steven Clark, Arts & Cultural Center General Manager - - - - r r r r r r r r r r r l r r r r r r r City of A ventura ~ l~r.~ ~;.-~ {II &,,,P Government Center 19200 West Countt)' Oub Drhoe Aventurn. Aorida 33180 Office of the City Manager The Honorable Mayor and Members of the City Commission City of Aventura Aventura, Florida 33180 Enclosed herein is the proposed City of Aventura (the "City") Capital Improvement Program (CIP) for the fiscal period October 1, 2010 through September 30, 2015 and the proposed Capital Budget for the Fiscal period October 1, 2010 through September 30, 2011. The primary goal of the CIP is to develop a long-term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. It is important to stress that the CIP is a planning tool to evaluate infrastructure needs of the City as well as the financial capabilities of the City. In order to determine the impact of the CIP on the City's future operating budget, the City Commission and residents will be provided with the benefits of a CIP document which serves as a point of reference and includes an estimated long-term budget plan. At this point in the City's history, the need for major capital improvement funding has decreased substantially due to a very ambitious schedule of completing major community facilities and infrastructure projects during the past fourteen years since the incorporation of the City. This document represents an update of the CIP that was originally prepared for the five-year cycle of 2009 to 2014. The update process is important for the CIP to become a continuing and ongoing planning/implementation process. The last four years of last year's program were reevaluated in light of unanticipated needs, cost revisions, new project priorities and the financial condition of the City. In addition, the CIP was updated to add new projects in the fifth year (2014/15) to complete the cycle. Projects included within the framework of the program were based on input from Commissioners, staff, City consultants and citizens. The following represents the significant revisions or modifications to the proposed CIP compared to the prior document: . Added Government Center Commission Chambers Video Equipment Upgrade Improvements -$53,350. . Added Government Center Security Equipment Upgrades - $65,000. . Added NE 20ih Street Road Resurfacing project - $400,000. The proposed 2010 - 2015 CIP includes 24 projects in five (5) functional categories with a total value of $10,199,551. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (6%), Transportation, Drainage and Infrastructure Improvements (37%), Capital Equipment Purchase and Replacement (30%), Information/Communication Technology (26%) and Public Buildings and Facilities Improvements (1 %). Major emphasis was placed on the following projects: . Road Resurfacing . Stormwater Drainage Improvements . Founders Park Improvements $2,775,000 1,000,000 593,600 The document contains a detailed funding plan that forecasts revenues necessary to fund both the CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on the assumption that operating expenditures can be maintained at certain percentage increases and revenues grow at specified levels. The plan is based on conservative estimates reflecting these uncertain economic times. I am proud of the many accomplishments and the support the City Commission and residents have shown in the implementation of the capital projects since the incorporation of the City. Our beautification projects, park and open space additions, Government Center, Community Recreation Center, Charter School, Arts & Cultural Center, transportation improvements and many other community enhancements continue to exhibit our commitment to excellence and professionalism. This document serves many purposes. Importantly it serves as an aid to the residents in providing a better understanding of the City's long-term capital needs and how the City intends to meet these demands. It also details our continuing effort to address the needs and concerns of our citizens while making prudent financial decisions which contribute to the City's long term financial health. - The preparation and formulation of this document could not have been accomplished without the dedicated efforts of all Department Directors and their staff. Their professional efforts have assisted in the preparation of this important planning program. I request and recommend that you take the following actions regarding the proposed 2010 - 2015 Capital Improvement Program: - - 1. 2. 3. Hold a workshop meeting to review the CIP document in June. Transmit copies of the CIP summary document to the public. Hold a public hearing to conceptually adopt the final CIP document, by resolution, for implementation. - All questions relating to the CIP should be referred to my attention. - - Respectfully submitted, E~. so" City Manager - - - - - - - - - - - - CAPITAL IMPROVEMENT PROGRAM 2010 - 2015 HIGHLIGHTS - - · Road maintenance projects that total $2,775,000 to resurface asphalt and enhance safety are included for NE 29th Avenue, NE 34th Avenue NE 18ih Street, NE 185th Street, NE 188th Street, Country Club Drive and NE 20ih Street. - · Utilizes a stormwater utility program to maintain drainage systems throughout the City. A total of $1 ,000,000 has been earmarked during the five-year period. - · Funds improvements to Founders Park including an additional hard surface tennis court and playground equipment replacements at a cost of $593,600 - · Upgrades Commission Chambers video equipment and the Government Center security system at a cost of $118,350 - · Provides the necessary equipment to continue to provide high quality and effective police services. - · Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. - · Ensures that the tools of production, vehicles, equipment and technology, are available for City operations. - - - - - - - - - - - CAPITAL IMPROVEMENT PROGRAM - 2010 - 2015 - TABLE OF CONTENTS INTRODUCTION PAGE - Purpose of the Capital Improvement Program 1 Legal Authority 2 - Development of the Capital Improvement Program 2 Capital Improvement Program Policies 3 Preparing the Capital Budget 4 - Locating a Specific Capital Project 4 Reading the Program Schedules 5 - OVERVIEW OF RECOMMENDED PROJECTS Summary of Recommended Projects 7 - Summary of Major Programs 7 - Summary of Proposed Appropriations by Funding Source 8 Summary of Project by Location and Year 9 FUNDING PLAN Introduction 11 Debt vs. Pay-As-You-Go Financing 11 Required Separation of Funding Sources 12 - Summary of Financing Plan Model 13 - Proposed Financing Plan General Fund 14 Proposed Financing Plan Transportation Fund 18 - Proposed Financing Plan Stormwater Utility Fund 19 - - - - PROJECT DESCRIPTIONS AND FUNDING SCHEDULES - Beautification and Park Facilities Improvements 22 - Transportation, Drainage and Infrastructure Improvements 29 Public Buildings and Facilities Improvements 35 - I nformation/Commu n ications Tech nology 39 Capital Equipment Purchases and Replacements 47 - - - - - - - - - - - - - - r r r r r r r r r r r r r r r r r r r INTRODUCTION - City of Aventura - INTRODUCTION - This section describes what a Capital Improvement Program (CIP) is and the process for developing the City of Aventura (the "City") Capital Improvement Program and Capital Budget. This introduction also explains how to locate a specific project in this document. - PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM - The purpose of the CIP is to establish a long term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long term budget plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. - - - The CIP is an official statement of public policy regarding long-range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. - The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates to the citizens, businesses and interested parties the City's capital priorities and plan for implementing projects. - The five-year CIP is updated annually to add new projects in the fifth year, to re- evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: - 1. The CIP is a tool for implementing the City's Comprehensive Plan. - 2. The CIP process provides a mechanism for coordinating among projects with respect to function, location, and timing. Capital Improvement Program 2010-2015 Page 1 - - City of Aventura - 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. - 4. The CIP process facilitates long-range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long-range fiscal framework. The sound fiscal policy that results from this process will have a positive impact on the City's bond rating. - - 5. The impact of capital projects on the City's operating budget can be projected. - 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. - LEGAL AUTHORITY - A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. - DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM - The City's capital programming process began in December when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2010 - 2015. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. - - In February, departmental prioritized project requests were submitted to the City Manager's Office. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, need of residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability, and Deferability. - The City Manager reviewed departmental requests and conducted individual meetings with Department Directors. The departmental requests were prioritized and the five- year schedule of projects was compiled into document form by the City Manager. The methods of financing and revenue sources were then prepared by the Finance Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and public for review. - - - In order to facilitate public involvement, public hearings and community meetings will be held to unveil and review the CIP document prior to the adoption of a Resolution approving the CIP in principle. - - Capital Improvement Program 2010-2015 Page 2 - - City of Aventura - CAPITAL IMPROVEMENT PROGRAM POLICIES 1. - - 2. - 3. - - 4. - 5. 6. - 7. 8. - 9. - 10 - 11. 12. - 13. 14. - 15. Annually, the City will prepare a five-year capital improvement program analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. The City will perform all capital improvements in accordance with an adopted CIP. The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also included in the document for budgetary purposes. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. The first year of the five-year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. The City will determine the most appropriate financing method for all new projects. If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. A CIP preparation calendar shall be established and adhered to. Capital projects will conform to the City's Comprehensive Plan. Long-term borrowing will not be used to fund current operations or normal maintenance. The City will strive to maintain an unreserved General Fund Fund Balance at a level not less than 7.5% of the annual General Fund revenue. - Page 3 Capital Improvement Program 2010-2015 - - City of Aventura - 16. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid-year budget amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. - - PREPARING THE CAPITAL BUDGET - The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five-year program as part of the annual budget review process. - Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. Capital Improvement Programming thus becomes a continuing part of the City's budget and management process. - - The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. - Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. - - LOCATING A SPECIFIC CAPITAL PROJECT - The Capital Improvement Program is divided into five (5) program areas as follows: Beautification and Parks (BP) Transportation, Drainage and Infrastructure Improvements (TDI) Public Buildings and Facilities (PBF) Information/Communication Technology (ICT) Capital Equipment Purchase & Replacement (CE) Each project in the Capital Improvement Program has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to functional category priority number assigned by the City Manager. The final digits outline the individual department requesting the project. For example, project TDI-1-CS is Transportation, Drainage and Infrastructure Improvements project number one which was requested by the Community Services Department. - - - - - - Capital Improvement Program 2010-2015 Page 4 - City of Aventura - READING THE PROGRAM SCHEDULES - - Detailed information about each capital project is presented in the section titled "Capital Improvement Program Project Descriptions and Funding Schedules." The section is arranged by program area and functional category and includes a description of each project and the funding schedules. Project timetables for each functional category are indicated in the Summary by Year tables. - - The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. - - - - - - - - - Capital Improvement Program 2010-2015 Page 5 - r r r r r r r r r r r r r r r r r r r , ./' " t Capital Improvement Program 2010-2015 City of Aventura ~ 'CJ~ ~ G?J, of EXce~ OVERVIEW Page 6 r r r r r r City of Aventura OVERVIEW OF RECOMMENDED PROJECTS SUMMARY OF RECOMMENDED PROJECTS The proposed 2010 - 2015 CIP includes 24 projects in five (5) functional categories with a total value of $12,235,893. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (6%), Transportation, Drainage and Infrastructure Improvements (37%), Capital Equipment Purchase and Replacement (30%), Information/Communication Technology (26%) and Public Buildings and Facilities Improvements (1 %). SUMMARY OF MAJOR PROGRAMS r r The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five (5) years covered by the CIP. Table 1 Program 2009/10 2010/11 2011/12 2012/13 2013/14 TOTAL Beautification & Parks Facilities $ 499,400 $ 69,800 $ 7,800 $ 32,800 $ 32,800 $ 632,600 Transportation, Drainage & 706,000 686,000 936,000 860,000 600,000 3,776,000 Infrastructure Public Buildings & Facllilles 118,360 0 0 0 0 118,360 Inform allon/Com m unlcallon 646 ,600 468,460 629,300 481,200 646,400 2,660,860 Technology Capital Equipment 712,000 616,471 634,300 620,890 630,090 3,012,761 Totals $ 2,681,260 $ 1,818,721 $ 2,006,400 $ 1,884,890 $ 1,808,290 $ 10,199,661 r r r r Capital Improvement Program 2010/11 - 2014/15 Summary By Function r Capital Equipment 30% Beautification & /""parl<S Facilities L 6% Transportation. Drainage & Infrastructure 37% r r r r r r Public Buildings 1% Capital In Page 7 City of Aventura ~ o o o o o o ~ o a G o SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five (5) years of the program. Table 2 Capital Improvement Program 2010/11 - 2014/15 Summary By funding Source Funding Source 2010/11 2011/12 2012/13 2013/14 2014/15 TOTAL General $ 1,768,450 $ 1,043,221 $ 1,169,229 $ 989,757 $ 1,077,290 $ 6,047,947 Stormwater Utility 200,000 200,000 200,000 200,000 200,000 1,000,000 Parks Development 0 0 0 Charter School 207,800 90,500 91,500 129,000 131,000 649,800 Federal Funding 0 0 0 Transportation Fund 505,000 485,000 545,671 566,133 400,000 2,501,804 $ 2,681,250 $ 1,818,721 $ 2,006,400 $ 1,884,890 $ 1,808,290 $ 10,199,551 The proposed funding plan involves a commitment to "pay - as - you - go" annual appropriations established in yearly budgets and does not include additional long term debt. Funding Source Summary General 59% Stormwater Utility 10% o Charter School 6% Capital Improvement Program 2010-2015 Page 8 o o J o a o Transportati on Fund 25% - - - - - - - - - - - - City of Aventura SUMMARY OF PROJECTS BY LOCATION AND YEAR The following outlines the major projects by location and the year they are proposed to be fu nded: Location Founders Park Improvements NE 34th Avenue NE 29th Avenue N E 187th Street NE 185th StreetlNE 31th Avenue NE 188th Street2011/12 Country Club Drive NE 207th Street Table 3 Capital Improvement Program 2010/11 -2014/15 Summary By Location Beautification Transportation Improvements Improvements Drainage Improve Park Improve 2010-2011 2010/11 2010/11 2010/11 2011/12 2011/12 2012-2014 2014/15 Capital Improvement Program 2010-2015 Page 9 - - - - - - - - - - ~ - - - Capital Improvement Program 2010-2015 - City of Aventura FUNDING PLAN Page 10 City of Aventura - FUNDING PLAN - INTRODUCTION In order for a CIP to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the CIP itself but the required operating expenses and debt service requirements of the City. - In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: 1. A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the CIP. - 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. - 3. Once the CIP projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the CIP for each year. - 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two (2). - The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five-year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets, and ordinances to implement fee structures which will be required to fund the program each year. - - - DEBT VS PAY-AS-YOU-GO FINANCING Debt financing through the issuance of long term bonds is most appropriate when: 1. There are a small number of relatively large dollar value projects. - 2. The large projects cannot be broken into segments and the costs distributed over a larger time frame without impairing the usefulness of the project. - Capital Improvement Program 2010-2015 Page 11 City of Aventura 3. The projects are non-recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long-term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay-as-you-go financing is most appropriate for a CIP which includes: 1. A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may cause tax rates and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a CIP. REQUIRED SEPARATION OF FUNDING SOURCES In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: 1. General Fund 2. Transportation and Street Maintenance Fund 3. Charter School Fund 4. Park Development Fund Capital Improvement Program 2010-2015 Page 12 City of Aventura - 5. Stormwater Utility Fund - In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is included in a separate Budget adopted by the City Commission. - - SUMMARY OF FINANCING PLAN MODEL Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: - 1. Utilize "pay - as - you - go" financing through annual appropriations to fund the total five year amount of $10,199,551. No additional debt is recommended. - 2. Adjusts property tax revenues based on projected lower property assessments caused by the economic downturn. - - - - - - - - Capital Improvement Program 2010-2015 Page 13 - City of Aventura PROPOSED FINANCING PLAN GENERAL FUND After evaluating the nature of the various projects that are included in the City's General CIP, it was decided that pay-as-you-go would be most appropriate for funding the program. FINANCING PLAN TABLES Based on this decision, the analysis which follows is aimed at developing a financing plan which will allow the City to fund General Government Services operating expenditures and all projects recommended for funding in the General CIP for each year of the program. Table 1 presents a five-year projection of resources which will be available for General Government Services. Unless shown by an asterisk (*), the amount projected for each revenue is based on the tax rate or fee structure in effect during the 2009/10 fiscal year. Revenue descriptions followed by an asterisk (*) were computed based on a projected increase in the rate structure as discussed in the assumption of projections. Table 2 presents a five-year projection of required operating expenses for General Government Services which utilize the cost data as outlined in the assumption of projections. Table 3 is a recap of resources available to fund the General CIP based on projected revenues and expenditures and the proposed Capital Improvement Program appropriations for the five (5) years of the program. Please note that this analysis assumes that all available resources not needed to fund current operating expenditures will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in the CIP. Through this process, the City will be able to accumulate a reserve which would be used to fund unexpected capital outlays or to fund future years' programs. Capital Improvement Program 2010-2015 Page 14 City of Aventura - - TABLE 1 PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 CURRENT YEAR REVENUES AVAILABLE FOR GENERAL GOVERMENT SERVICES AD VALOREM TAXES $13,248,000 $11,980,153 $12,219,756 $12,464,151 $12,900,396 $13,351,910 (a) FPL FRANCHISE FEES 3,300,000 3,150,000 3,213,000 3,277,260 3,342,805 3,409,661 (b) FRANCHISE FEES 490,000 520,000 535,600 551,668 568,218 585,265 (c) UTILITY TAXES 6,585,000 7,151,000 7,365,530 7,586,496 7,814,091 8,048,514 (d) CITY BUSINESS LICENSES TAX 675,000 768,000 775,680 783,437 791,271 799,184 (e) BUILDING RELATED REVENUE 730,000 720,000 635,000 635,000 635,000 635,000 (I) STATE SHARED REVENUES-UNRESTRICTED 388,000 382,000 393,460 405,264 417,422 429,944 (9) FEDERAL FUNDING 1,100,788 0 0 0 HALF CENT SALES TAX 1,758,000 1,750,000 1,811,250 1,874,644 1,940,256 2,008,165 (h) CHARGES FOR SERVICES 1,341,200 1,760,000 1,871,600 1,987,106 2,056,655 2,128,638 (i) FINES AND FORFEITURES 797,000 897,000 923,910 951,627 980,176 1,009,581 U) MISC. REVENUES 30,000 30,000 50.000 70,000 70,000 70,000 INTEREST ON INVESTMENTS 250,000 350,000 350,000 450,000 465,750 482,051 COUNTY BUSINESS TAX 42,000 44,000 44,000 44,000 44,000 44,000 TOTAL CURRENT YEAR REVENUES $30,734,988 $29,502,153 $30,188,786 $31,080,653 $32,026,040 $33,001,914 TRANSFERS FROM E911 FUND 125,000 164,000 169,740 175,681 181,830 188,194 TRANSFERS FROM SCHOOL FUND 0 30,000 30,000 30,000 30,000 TOTAL AVAILABLE $ 30,859,988 $ 29,666,153 $ 30,388,526 $ 31,286,334 $ 32,237,870 $ 33,220,107 NOTES TO ASSUMPTION OF PROJECTIONS - - - - - - (a) After a reduction of $1 ,322,304 or 10% in 2010/11, due to lower assessed values caused by the economic recession, Ad Valorem Tax revenues are estimated to grow at the rate of 2% to 3.5% in future years. - (b) FPL Franchise Fees from Dade County will decrease in 2010/11 and then grow at the rate of 2% per year. - (c) Franchise fees will grow at the rate 6% in 2010/11 and then 3% per year. (d) Utility taxes will grow at the rate of 3% per year. - (e) (f) Business License Tax will grow at the rate of 1.0% per year. - Building related revenues will decrease beginning in 2010/11 and level off at $685,000 per year. (g) State shared revenues will decrease for 2010/11 and then grow at the rate of 3% per year. (h) Half-cent sales tax will decrease for 2010/11 and then grow at the rate 3.5% per year. (i) Charges for services will grow at the rate of 3.5% per year after adjustment in 2010/11 for Cultural Arts Center revenue and expansion of Mall police services reimbursement. - m Fines & forfeitures will grow at the rate of 3% per year after adjustment in 2010/11. - Capital Improvement Program 2010-2015 Page 15 - City of Aventura TABLE 2 PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES DEPARTMENT 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 City Commission $ 118,943 $ 120,000 $ 122,400 $ 126,072 $ 129,854 $ 133,750 Office of the City Manager 913,875 933,000 979,850 1,028,633 1,080,064 1,134,067 Legal 280,000 280,000 280,000 280,000 280,000 280,000 City Clerk 279,399 287,000 311,350 326,918 359,802 394,988 Finance 841.488 856,000 898,800 943,740 990,927 1,040,473 Information Technology 879,272 920,000 984,400 1,053,308 1,127,040 1,205,932 Public Safety 14,040,336 14,651,000 15,383,550 16,152,728 16,960.364 17,808,382 Arts & Cultural Center 419,823 700,000 756,000 816,480 881,798 952,342 Community Development 1,482,789 1,495,000 1,519,750 1,595,738 1,675.524 1,759,301 Community Services 4,305,400 4,571,000 4,753,840 4,943,994 5,141,753 5,347,423 Non - Departmental 1,614.000 1,614,000 1,678,560 1,745,702 1,815,530 1,888,152 TOTAL PROJECTED OPERATING EXPENDITURES GENERAL GOVERNMENTAL SERVICES $ 25,175,325 $ 26,427,000 $ 27,668,300 $ 29,013,311 $ 30,442,657 $ 31,944.811 TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,277,069 2,277,069 2,277,069 2,277,069 2,277,069 2,277,069 TOTAL PROJECTED EXPENDITURES $ 27,452,394 $ 28,704.069 $ 29.945.369 $ 31.290,380 $ 32,719,726 $ 34,221,880 NOTES TO ASSUMPTION OF PROJECTIONS Operating expenditures will increase 5% each year during the five year period. Capital Improvement Program 2010-2015 Page 16 r l r r l r r r r r r r r l r r r r r City of Aventura TABLE 3 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS GENERAL FUND CAPITAL IMPROVEMENT PROGRAM 2010/11 2011/12 2012/13 2013/14 2014/15 TOTAL PROJECTED AVAILABLE RESOURCES $29,666,153 $30,388,526 $31,286,334 $32,237,870 $33,220,107 PROJECTED OPERATING EXPENDrruRES 26,427,000 27,668,300 29,013,311 30,442,657 31,944,811 DEBT SERVICE REQUIREMENTS 2,277,069 2,277,069 2,277,069 2,277,069 2,277,069 SUBTOTAL-EXPENDrruRES 28,704,069 29,945,369 31,290,380 32,719,726 34,221,880 BALANCE 962,084 443,157 (4,046) (481,856) (1,001,772) Less CIP APPROPRIATIONS 1,768,450 1,043,221 1,128,771 996,106 1,077,290 AMOUNT NEEDED FROM CIP RESERVE OR NEW REVENUES $ (806,366) $ (600,064) $ (1,132,817) $ (1,477,962) $ (2,079,062) $40,000,000 $35,000,000 . ........ -r..:r- ..-'" .::- - -. ........ -- $30,000,000 ... ... ... ... $25,000,000 $20,000,000 $15,000,000 - - Revenues $10,000,000 . Expenditures - - - $5,000,000 - -CIP - - - - - -- -- - - - -- - - - $0 I 2010/11 2011/12 2012/13 2013/14 2014/15 Capital Improvement Program 2010-2015 Page 17 PROPOSED FINANCING PLAN TRANSPORTATION FUND ~ City of Aventura o IJ o This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. This table reflects the anticipated revenues available and the proposed appropriations. TABLE 4 TRANSPORTATION AND STREET MAINTENANCE FUND RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS SUMMARY BY YEAR REVENUES LOCAL OPTION GAS TAX INTEREST EARNINGS STATE SHARED REVENUES-RESTRICTED CARRYOVER COUNTY TRANSIT SYSTEM SURTAX TOTAL REVENUES EXPENDITURES Maintenance Operating Expenditures Transit Services TOTAL EXPENDITURES Total For Capital CAPITAL EXPENDITURES Project Title Transportation System and Traffic Improveme Road Resurfacing Program TOTAL CAPITAL EXPENDITURES Reserves Balance to be funded by General Fund Capital Improvement Program 2010-2015 2009/10 450,000 1,000 150,000 215,000 950,000 1,766,000 730,000 371,000 1,101,000 665,000 2009/2010 625,000 2010/11 450,000 o 150,000 o 880,000 1,480,000 600,000 375,000 975,000 505,000 2010/2011 505,000 2011/12 465,750 2,000 155,250 o 906,400 1,529,400 623,000 378,750 1,001,750 527,650 2011/2012 o 485,000 2012/13 482,051 2,000 160,684 42,650 933,592 1,620,977 644,735 390,113 1,034,848 586,130 2012/2013 o 735,000 2013/14 498,923 3,000 166,308 o 961,600 1,629,830 668,231 401,816 1,070,047 559,784 2013/2014 o 650,000 o o 2014/15 o 516,385 3,000 172,128 o 990,448 1,681,962 o 691,514 413,870 1,105,384 o 576,577 o 2014/2015 o o o 400,000 o $ $ 40,000 $ $ 625,000 $ 505,000 $ 485,000 $ 735,000 $ 650,000 $ 400,000 - $ 176,577 o $ $ $ 42,650 $ - $ 90,216 - $ 148,871 $ o o ~ J Page 18 o o City of Aventura - - PROPOSED FINANCING PLAN - STORMWATER UTILITY FUND The City is responsible for stormwater management activities within its corporate - boundaries. In order to address deficiencies and develop an ongoing maintenance program, a - Stormwater Utility Fund was created. The Fund generates revenues for stormwater management costs, permitting, maintenance and capital improvements from a source other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user - fees charged to residents and businesses for generating revenues. The City has recognized the need and importance of taking a proactive approach _ toward stormwater management. The stormwater drainage improvements contained in the five-year Capital Improvement Program were based on a complete survey of all areas of the City conducted by the Community Services Department together with the _ City's consulting engineers. The Fund will be responsible for ongoing operation and maintenance costs, as well as capital improvements. - Table 7 reflects the anticipated revenues available and the proposed appropriations for the Stormwater Utility Fund for the five-year period. - A total of $1 ,000,000 worth of stormwater drainage projects will be completed during the five-year period. The monthly rate charged to users per unit was $2.50 for 2009/10. It is not recommended that the fee be increased during the next five (5) years. - DADE COUNTY MUNICIPAL STORMWATER UTILITY RATES Coral Gables $3.50 Golden Beach $12.00 Hialeah $2.50 Homestead $ 1.25 Key Biscayne $5.00 Medley $ 2.50 Miami $3.50 Miami Beach $ 2.50 Miami Shores $2.50 North Miami $ 2.50 North Miami Beach $2.50 South Miami $ 2.50 Sweetwater $2.50 - - Capital Improvement Program 2010-2015 Page 19 - City of Aventura TABLE 7 RECAP OF AVAilABLE RESOURCES vs PROPOSED APPROPRIATIONS STORMWATER UTiliTY FUND 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 Customer Data: Projected No. of Billable ERUs (1) 29,217 29,217 29,217 29,217 29,217 29,509 Monthly Rate Per ERU $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 Revenues: Gross Stormwater Utility Billings (2) $876,510 $876,510 $876,510 $876,510 $876,510 $885,275 less: Uncollectibles (3) -35,060 -35,060 -35,060 -35,060 -35,060 -35,411 Carry Over of Surplus 0 0 106,450 191,499 254,293 293,940 $ 841,450 $ 841,450 $ 947,899 $ 1,032,949 $ 1,095,742 $ 1,143,804 Operating Expenses: (4) 430,000 535,000 556,400 578,656 601,802 625,874 Available for CIP & Debt Service $ 411,450 $ 306,450 $ 391,499 $ 454,293 $ 493,940 $ 517,930 Annual CIP Expenditures: 200,000 200,000 200,000 200,000 200,000 200,000 Annual Surplus/(Deficit): $ 211,450 $ 1 06,450 $ 191,499 $ 254,293 $ 293,940 $ 317,930 NOTES TO ASSUMPTION OF PROJECTIONS (1) Projected to remain flat. (2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized. (3) Equals 4% of Gross Stormwater Utility Billings in Year Shown. (4) Includes Operation and Maintenance, Engineering,Administration, Review of Existing Account Data Costs. Projected to continue to grow at an annual rate of 4%. Capital Improvement Program 2010-2015 Page 20 - - - - - - - - - - - - - - - - - - - r r r r r r r r r r r r r r r r r r r Capital Improvement Program 2010-2015 City of Aventura PROJECT DESCRIPTIONS Page 21 - City of Aventura BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS - - This section includes beautification projects and improvements to the City's park system and recreational facilities. There are two (2) projects in the CIP, which total $632,600. Special emphasis was given to upgrading existing park facilities. - Policies The City's investment in improvements to the City park system is based on the following policies: Goal: Provide adequate and accessible parks and facilities to meet the recreational needs of all current and future residents. . Provide a variety of quality recreation facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. - . Maximize the utilization of all public facilities through the provision of variety in the type of facility offered. . Provide exercise/walking paths to enhance the physical well being of residents. . Provide recreational facilities on the basis of 2.75 acres per 1,000 population. - . Encourage the integration of recreational facilities into the development of residential, commercial, industrial, and open space land uses. - Goal: Update the five-year CIP on an annual basis. . Provide parks whereby residents have access to neighborhood parks within a 2 mile radius and community parks which serve the entire City. - Goal: Increase Safety Standards . Provide for adequate security measure including limited access facilities. - . Replace dangerous equipment and eliminate visual barriers to reduce criminal opportunities. . Employ vandal-resistant equipment and facilities. - . Maintain a Parks Usage Plan to protect the City's investment in the park system and insure the residents' safety. Capital Improvement Program 2010-2015 Page 22 - - City of Aventura - Goal: Protect and preserve environmentally sensitive land and water areas. - · Preserve and enhance open space with environmental impact. Existina Facilities - There is 30.5 acres of open space and public park land in the City. - Aventura Founders Park was opened in November 1998. This 11 acre site located on West Country Club Drive and NE 190 Street includes both active and passive recreational opportunities. The park encompasses the following components: Jogging _ Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk, landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and _ security lighting. Don Soffer ExerciselWalking Path contains 5.5 acres that is classified as open space _ recreation area. This facility is used by residents for both recreational and exercise purposes. - Waterways Dog Park was acquired by the City in 1998 from a private developer. This 1.5 acre site was previously constructed by a private developer. The City converted this site to a dog park in 2008. - Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities was opened in 2008. - Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of the last remaining waterfront undeveloped parcels in the City. This site contains the Community/Recreation Center. Open passive and sitting areas are available at this location. - - Veterans Park was acquired by the City from a private developer in 2001. This 2 acre site is located on NE 31 st Avenue. Facilities and amenities include: parking lot; 1.5 acre open playfield area; playground facilities; landscaping with shade trees and a .5 acre pet exercise area. This park was modified in 2008 by removing the dog play area and expanding the children's play area and adding a restroom facility. - - Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2010/11 fiscal year: - Proiect Title Year Conceptual Design of Aventura Founders Park 1996/97 Design of Country Club Drive Exercise Safety Improvements 1996/97 - - Capital Improvement Program 2010-2015 Page 23 - - City of Aventura - Purchase of 5.5 acres for Aventura Founders Park Bus Shelter & Bench Replacements - Aventura Blvd Beautification Improvements Northern Entrance Beautification Improvements Aventura Founders Park Development Country Club Drive ExerciselWalking Path Improvements NE 183rd Street Beautification Improvements NE 34th Avenue Beautification Improvements Library Landscaping Project Huber Tract Open Space Land Purchase NE 20ih Street Beautification Improvements Country Club Dr. Exercise Path Safety Improvements NE 190th Street Beautification Improvements Biscayne Boulevard Phase I Beautification Improvements FEC Landscape Buffer NE 191st Street Beautification Improvements Waterways Park Improvements Founders Park Improvements - - - - Biscayne Boulevard Phase II Beautification Improvements NE 185th Street & NE 28th Ave Beautification Improvements NE 213th Street Beautification Improvements Aventura Blvd. Entrance Features Community/Recreation Center Conceptual Design Community Recreation Center Development Expanded Waterways Park Purchase Biscayne Boulevard Phase II Beautification Improvements Country Club Drive Beautification Improvements Newspaper Racks NE 188th Street Beautification Improvements Yacht Club Way Beautification Improvements William Lehman Causeway Beautification Improvements Veterans Park Development Waterways Park Design Founders Park Parking Lot Expansion NE 20ih Street Swale Beautification Improvements Waterways Park Development Splash pad Addition to Founders Park Miami Gardens Drive Beautification Improvements Waterways Dog Park Development Veterans Park Modifications - - 1996/97 1996/97, 1997/98, 1998/99 1999/00,2000/01, 2001/02 2005/06 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 1998/99 1998/99 1998/99, 2004/05, 2009/10 1998/99 1998/99 1998/99 1998/99 1999/00 1999/00,2001/02,2002/03 2003/04,2005/06 1999/00 1999/00 2001/02 2001/02 2000/01 2001/02 2003/04 2001/02 2002/03 2002/03, 2003/04 2002/03 2003/04 2003/04, 2004/05 2003/04 2005/06 2005/06 2005/06 2006/07, 2007/08 2006/07 2006/07 2007/08 2007/08 Capital Improvement Program 2010-2015 Page 24 - - City of Aventura - Park Facilities/Open Space Recreation - The City's estimated current population is 31,000. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 82.50 acres. In calculating the number of recreation acres the City has available for use by residents, public private, golf courses and marinas are accounted for at a different degree depending on accessibility to citizens of the City. Assuming that public facilities can be accounted for at 100%, private recreation facilities at 50%, and marinas and the golf course at 25%, the City existing and proposed recreation areas total 115. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreation and open space areas. The City owns 30.5 park/open space acres. - - - - Table PFOS 1 CITY OF AVENTURA Recreation/Open Space Inventory - TYPE FACILITY Public Recreation Areas C Don Soffer ExerciselWalking path C Arthur I Snyder Memorial Park N Veterans Park N Waterways Park N Waterways Dog Park N Aventura Founders Park ACRES APPLICABLE ACRES Public Recreation Subtotal 30.5 5.5 3.5 2.0 7.0 1.5 11.0 30.5 - 5.5 3.5 2.0 7.0 1.5 11.0 - - Private Recreation Areas Private Recreation Sites Marina Complexes Golf Courses Private Recreation Subtotal - 63.61 31.81 9.40 2.35 203.17 50.79 276.18 84.95 - 306.68 115.45 - Total Recreation Areas C = Community Park N = Neighborhood Park Citywide Beautification Proaram - In December of 1996, the City Commission approved the landscape design concepts to be utilized with the implementation of a Citywide Beautification Program. This major undertaking, addresses median and right of way landscaping throughout the public areas within the City, and was adopted as one of the City's budget priorities and goals. The landscape design includes the planting of an assortment of palm trees, including date palms at the City's entrances and coconut and royal palms on various medians throughout the City, as well as shade trees such as live oaks. - - - Capital Improvement Program 2010-2015 Page 25 - City of Aventura With this Beautification Program, the City Commission has fulfilled its long-term goal of creating the signature of the City and establishing its reputation as "the most beautiful City in South Florida." The actual construction of these projects will be ongoing until all of the improvements to the various areas within the City are complete. In 2006, the City funded a Landscape Restoration Program in the amount of $1 ,500,000 to respond to damage from hurricanes experienced in 2005. - The following areas have been completed as of the 2009/10 fiscal year: Aventura Boulevard, Northern City Entrance, NE 20ih Street, NE 183rd Street, NE 185th Street & 28th Avenue, NE 190th Street, NE 1915t Street, NE 29th Avenue, NE 18ih Street, NE 188th Street, NE 213th Street, Biscayne Boulevard and FEC Landscape Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way, William Lehman Causeway, NE 20ih Street Swale, 2006 Citywide Hurricane Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard Median (NE 209-212 St). Fundina Plan Funding for the proposed beautification and park facilities will be provided by the proceeds from the following revenue sources: Total Category Budget $632,600 Fundina: General Fund $632,600 - - Capital Improvement Program 2010-2015 Page 26 - - City of Aventura - TABLE 1 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2010/11 - 20014/15 SUMMARY BY YEAR - ltltl:l'f ~Sj!l: Imillllf; ~':Hlin :to;IUh' ~li~)i'" ~Iil'~if Ell !]~'Ufji!'lu;ln BP1 Founders Park Improvements CS $ 491,600 $ 52,000 $ $ 25,000 $ 25,000 $ 593,600 BP2 Citywide Beautification Improvements CS 7,800 7,800 7,800 7,800 7,800 39,000 Totals $ 499 ,400 $ 59,800 $ 7,800 $ 32,800 $ 32,800 $ 632,600 - - - TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2010/11 - 20014/15 FUNDING PLAN - - BP1 Founders Park Improvements CS 593,600 593,600 BP3 Citywide Beautification Improvements CS 39.000 39,000 - Totals 632,600 $ $ 632,600 - - - - - - - - - Capital Improvement Program 2010-2015 Page 27 - City of Aventura PROPOSED PROJECTS - - 1-CS Founders Park Improvements 2010/11 $491,600 2011/12 $52,000 2013/14 $25,000 2014/15 $25,000 - This project consists of maintenance projects, replacing and updating playground equipment. 2011/12 Replace Exercise Equipment Pour in Place Surfacing $145,600 26,000 260,000 60,000 20,800 31 ,200 25,000 25,000 - 2010/11 Replace Playground Equipment Playground Covers Pour in Place Surfacing Add Hard Surface Tennis Court 2013/14 Replace Splash Pad Water Features 2014/15 Replace Splash Pad Water Features 2-CS Citywide Beautification Improvements 2010/11 $7,800 2011/12$7,800 2012/13$7,800 2013/14 $7,800 2014/15 $7,800 This project consists of implementing the landscaping and beautification concepts approved by the City Commission. - 2013/14 Purchase Trash Cans 7,800 7,800 7,800 7,800 7,800 2010/11 Purchase Trash Cans - 2011/12 Purchase Trash Cans 2012/13 Purchase Trash Cans - 2014/15 Purchase Trash Cans - - Capital Improvement Program 2010-2015 Page 28 City of Aventura TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS - This section includes improvements to the City's transportation system, roadways, drainage system, sidewalks, pedestrian pathways, street lighting, transit and other infrastructure improvements. There are two (2) improvement projects in the Capital Improvement Program, which total $3,775,000. Special emphasis was given to correcting drainage deficiencies and road resurfacing and addressing maintenance considerations. The projects outlined in this section have been developed based on a survey of all areas of the City, with respect to the improvement items, by the Community Services Department; City's consulting engineer and staff. The projects were prioritized according to the urgency of the improvements needed and age of the areas to be improved. - - - Policies The City's investment in improvements to its transportation system, roads, sidewalks, street lighting and drainage system is based on the following policies: - Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage improvements contained in the CIP. - . Coordinate area-wide storm water developments with major street improvements. . Provide adequate storm drainage as defined by present standards for different types of areas of the City. . Upgrade areas of the City to conform to present drainage standards to eliminate flood prone areas. Goal: Improve local roads to meet road safety requirements and serve the transportation needs of the City. - . Systematically provide local street improvements throughout the City based upon the existing condition and age of the street and the cost of maintenance of the street. . Provide an adequate road transportation network that meets or exceeds the capacity rating outlined in the Comprehensive Plan. . Implement improvements to meet safety standards. . Improve safety by installing street lighting on all appropriate public roadways. . Provide walkways and sidewalks to improve the safety of residents traveling throughout the City. Capital Improvement Program 2010-2015 Page 29 - City of Aventura - · Accept the dedication of private roads throughout the City in accordance with the Policy governing the conversion of private roads to public roads as outlined in Resolution No. 97-05. - Goal: Address traffic flow along the major roadways and intersections by implementing projects that create improvements to the system. - · Implement the recommendations of the City's Traffic Advisory board and its Traffic - consultant. Existina Facilities The following is a list of current public roads under the jurisdiction of the City: NE 185th Street NE 2ih Court NE 28th Place NE 28th Avenue NE 29th Avenue NE 29th Court NE 29th Place NE 30th Avenue NE 34th Avenue NE 18ih Street NE 188lh Street NE 190th Street N E 191 st Street N E 192nd Street NE 193rd Street Aventura Boulevard West Country Club Drive North Country Club Drive East Country Club Drive NE 201 Terrace NE 203rd Street NE 205lh Street NE 206th Street NE 20ih Street NE 208th Street NE 208lh Terrace NE 209th Street NE 211th Street NE 213th Street NE 214th Terrace NE 214th Street NE 183rd Street Yacht Club Drive Turnberry Way NE 2ih Court - - - - - - - Prior Accomplishments - Since the inception of the CIP, the following projects have been completed or are scheduled for completion as of the 2009/10 fiscal year: - Proiect Title Country Club Drive Drainage Improvements Sidewalk Installation - Southside of Lehman Causeway Pedestrian Safety Study Aventura Boulevard Street Lighting Improvements NE 183rd Street & Drainage Improvements NE183rd Street Lighting Improvements NE 20ih Street Lighting Improvements North Aventura Stormwater Collector (2131h Street) Pedestrian Transportation Circulation Safety Improvements Year 1996/97 1996/97 1996/97 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 - - - - Capital Improvement Program 2010-2015 Page 30 - City of Aventura NE 190th Street Lighting Improvements 1998/99 - South Aventura Stormwater Collector 1998/99 Sidewalk Improvements & Replacements 1998/99, 1999/00,2000/01 NE 34th avenue Street Li~hting Improvements 1999/00 NE 185th Street & NE 28t Avenue Improvements 1999/00 Safety Improvements - Country Club Drive 1999/00 NE 30th Avenue Drainage Improvements 2000/01 .... NE 213th Street Lighting Improvements 2000/01 NE 34th Avenue Safety/Road Improvements 2000/01 Biscayne Lake Gardens Area Drainage Improvements 2001/02 .... NE 188th Street, Lighting & Drainage Improvements 2002/03 Country Club Drive Improvements 2002/03 NE 190 Street Drainage Improvements 2002/03 - Yacht Club way Drainage and Lighting Improvements 2003/04 NE 31st Avenue Decorative Street Lighting 2003/04 Extension of Lehman Causeway Westbound Service Road 2003/04 .... Illuminated Street Signs 2003/04 Hospital District NE 213 Street Drainage Connector 2003/04 Hospital District North Collector 2004/05 .... NE 20th Street Resurfacing 2004/05 Traffic Video Monitoring Program 2004/05,2005/06 Directional Signs 2004/05 - Yacht Club Drive Seawall Improvements 2005/06 Miami Gardens Drive 2005/06 Aventura Boulevard Resurfacing 2005/06 - NE 213th Street Outfall Drainage Improvement 2006/07 Miami Gardens Drive Extension and Street Lighting 2006/07 Ne 29th Avenue Street Lighting Improvements 2006/07 - Yacht Club Drive Resurfacing 2006/07 Countdown Pedestrian Walkway Signals 2006/07 Traffic Video Monitoring Program - Phase I 2006/07 - Traffic Video Monitoring Program - Phase II 2007/08 Ne 29th Pace and Yacht Club Way Resurfacing 2007/08 NE 190th Street Drainage Improvements 2007/08 - NE 209th StreetlBiscayne Boulevard Traffic Improvements 2007/08 NE 18th Street Traffic Improvements 2007/08 NE 180th & NE 182nd Street/Biscay Boulevard Signage 2007/08 NE 199th StreetlWest Country Club Drive Turning Lane 2008/09 NE 190th Street Resurfacing 2008/09 NE 191stStreetlBiscayne Boulevard Traffic Improvements 2008/09 - NE 191st /29th Avenue Drainage Improvements 2008/09 Hospital District Resurfacing 2009/10 NE 183rd Street Resurfacing & Road Improvements 2009/10 - Yacht Club Way Bridge Improvements 2009/10 Country Club Drive Bus Shelters 2009/10 Capital Improvement Program 2010-2015 Page 31 - - City of Aventura - Road. Drainaae and Infrastructure Improvements - The majority of the projects outlined herein can be also be classified as drainage improvements and road resurfacing in accordance with established maintenance schedules. In addition, traffic improvement projects recommended by the Traffic Advisory board are included for funding. - Fundina Plan - Funding for the proposed roadway, drainage and infrastructure improvement projects will be provided by the following sources: - Total Category Budget $3,775,000 - Fundina: Transportation Fund General Fund Stormwater Utility Fund $2,330,534 444,466 1,000,000 - Tables 1 and 2 showing these improvement projects and funding schedules are followed by detailed project descriptions. - - - - - - - - - - Capital Improvement Program 2010-2015 Page 32 - - - - - - - - - - - City of Aventura TABLE 1 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2010/11 - 20014/15 SUMMARY BY YEAR TDI1 Stormwater Drainage Impro\ement CS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 TDI2 Road Resurfacing Program CS 505,000 485,000 735,000 650,000 400,000 2,775,000 Totals $ 705,000 $ 685,000 $ 935,000 $ 850,000 $ 600,000 $ 3,775,000 TABLE 2 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2010/11- 20014/15 FUNDING PLAN TDI1 Stormwater Drainage Impro\ement CS $ 1,000,000 $ 1,000,000 TDI2 Road Resurfacing Program CS $ 239,087 2,535,913 2,775,000 Totals $ 3,775,000 $ 1,000,000 $ 239,087 $ 2,535,913 $ Capital Improvement Program 2010-2015 Page 33 - City of Aventura - 1-CS Stormwater Drainage Improvements 2010/11 $200,000 2011/12 $200,000 2013/14 $200,000 2014/15 $200,000 PROPOSED PROJECTS - 2012/13 $200,000 - Projects included provide for ongoing annual minor drainage improvements and include - the cost of resurfacing the affected roadways. 2010/11 2011/12 2012/13 2013/14 2014/15 - Drainage Improvements 200,000 200,000 200,000 200,000 200,000 - Drainage Improvements - Drainage Improvements - Drainage Improvements Drainage Improvements -------------------------------.------------------------------------------------------------------------------------------- 2-CS Road Resurfacing Program 2010/11 $505,000 2011/12 $485,000 2012/13 $735,000 2013/14 $650,000 2013/14 $400,000 - - This project consists of resurfacing roadways as determined by the City's maintenance standards and the Community Services Department. 2010/11 2011/12 2012/13 2013/14 2014/15 - NE 29th Avenue/ NE 18ih Street NE 34th Avenue NE 185th/NE 31 th Avenue NE 188th Street 285,000 220,000 200,000 285,000 735,000 - - Country Club Drive (Northbound) Country Club Drive (Southbound) NE 20ih Street - 650,000 400,000 - --------------------------------------------------------------------------------------------------------------------------- - - Capital Improvement Program 2010-2015 Page 34 - City of Aventura PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS - Capital projects in this functional category include providing new facilities to serve City residents or improvements to existing facilities in the City. The CIP includes 2 projects totaling $118,350. Policies The City's investment in improvements to public buildings and operational facilities is based on the following policies: . Provide easily accessible services to City residents and adequate parking for City facilities. - . Repair and maintain all buildings and facilities in proper order to increase life of said facilities. - Existina Facilities Map 1 shows the location of the City's Government Center, and the Dade County Fire Rescue Station and Library Branch. - Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2009/10 fiscal year: - - Proiect Title Government Center/Police Station Needs Assessment Study Government Center Land Purchase Design of Government Center/Police Construction of Government Center Purchase of Charter Elementary School Property Construction of Charter Elementary School Community Center Improvements - - - Construction of Middle School Wing to Charter School Holiday Lighting for Government Center Design of Arts & Cultural Center Classroom Additions to Charter School Arts & Cultural Center Construction Government Center Chiller Replacements Police Department Office Improvement - Year 1996/97 1997/98 1997/98 1999/00,2000/01 2001/02 2002/03 2003/04,2004/05, 2006/07, 2007/08 2004/05 2005/06 2007/08 2008/09 2008/09, 2009/10 2009/1 0 2009/10 Fundina Plan Funding for the proposed Public Buildings Projects will be provided by the following sources: Total Category Budget $118,350 - Capital Improvement Program 2010-2015 Page 35 - City of Aventura - Fundina: General Fund $118,350 - - - - - - - - - - - - - - - - Capital Improvement Program 2010-2015 Page 36 - - - - - - - - - - - - - City of Aventura TABLE 1 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2010/11 . 20014/15 SUMMARY BY YEAR PBF1 PBF2 Government Center Commission Chambers Video UpgradeCS Government Center Security Equipment Upgrades CS 53,350 $ 65,000 $ 53,350 65.000 Totals 118,350 $ 118,350 TABLE 2 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2010/11 - 20014/15 FUNDING PLAN PBF1 PBF2 Government Center Commission Chambers Video Upgrade CS Government Center Security Equipment Upgrades CS $ 53,350 65,000 $ 53,350 65,000 Totals 118.350 118.350 Capital Improvement Program 2010-2015 Page 37 - City of Aventura - PROPOSED PROJECTS - 1-CS Government Center Commission Chambers Video Upgrade 2010/11 $53,350 - This project provides for upgrading the video components in the City Commission Chambers to provide for better picture quality by replacing the following equipment: · Dais monitors with LCD monitors · Digital projector for a sharper image · Document Camera · Production Room monitor, switcher and camera to provide for digital imagery broadcast to the public. - - - The current equipment is nine years old. - -------------------------------------------------------------------------------------------------------------._------------ 2 - Government Center Security Equipment Upgrades 2010/11 $65,000 - This project consists of upgrading this nine year old system to a state of the art digital surveillance system by replacing the video recorders and cameras throughout the Government Center. - - - - - - - - - Capital Improvement Program 2010-2015 Page 38 - City of Aventura INFORMATION/COMMUNICATIONS TECHNOLOGY - - This functional category includes improvements to the City's information/communication systems, data processing and the automation of certain operations by utilizing the latest technology to enhance productivity and efficiency. There are 11 projects totaling $2,660,850. Policies - The City's investment in communication and computer projects is based on the following policies: - . Continue the implementation upgrade of the Management Information System for all key City operations to automate functions and improve efficiency and productivity. . Improve and maintain City-wide radio communications capabilities for Police operations. - . Develop and maintain computerized capabilities of the various City departments and information systems. . Utilize the latest state of the art technology including the use of the Internet for the delivery of services. . Maintain the E911 system to enhance police response times to emergencies. - . Utilize the latest technology for education and teaching at the Charter School. - Fundina Plan Funding for the proposed Information Technology following sources: Total Category Budget Fundina: General Fund Charter School Fund Projects will be provided by the $2,660,850 $2,011,050 649,800 Capital Improvement Program 2010-2015 Page 39 - - City of Aventura - TABLE 1 - PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2010111 - 2014115 SUMMARY BY YEAR - ICTl Police Computers Systems<$5000 PO 188,000 125,000 134,000 125,000 125,400 697,400 ICT2 Central Computer System>$5000 IT 90,000 95,000 100,000 105,000 140,000 530,000 - ICT3 Radios and E911 System PO 126,000 106,000 181,000 96,000 108,000 617,000 ICT4 Computer Equipment<$5000 ACES 104,800 80,SOO 71,500 99,000 86,000 441,800 - ICT5 Computer Equipment>$5000 ACES 103,000 10,000 20,000 30,000 45,000 208,000 ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000 ICT7 Computer Equipment<$SOOO F 6,000 2,000 2,000 2,000 6,000 18,000 - ICT8 Computer Equipment<$5000 CM 2,000 4,000 2,000 8,000 ICT9 Computer Equipment<$5000 CS 17,700 23,4SO 11,000 12,100 25,400 89,650 Icno Computer Equipment<$5000 CD 3,000 3,500 3,800 - 4,100 3,600 18,000 ICTll Computer Equipment CC 0 3,000 3,000 Totals $ 646,500 $ 458,450 $ 529,300 $ 481,200 $ 545,400 $ 2,660,8SO - TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2010111 - 2014/15 - FUNDING PLAN - ICTl Police Computers Systems<$5000 PO 697,400 697,400 ICT2 Central Computer System>$5000 IT 530,000 530,000 - ICT3 Radios and E911 System PO 617,000 617,000 ICT4 Computer Equipment<$5000 ACES 441 ,800 441,800 - ICT5 Computer Equipment>$SOOO ACES 208,000 208,000 ICT6 Computer Equipment<$SOOO IT 30,000 30,000 ICT7 Computer Equipment<$SOOO F 18,000 18,000 - ICT8 Computer Equipment<$5000 CM 8,000 8,000 ICT9 Computer Equipment<$5000 CS 89,6SO 89,650 - Icno Computer Equipment<$5000 CD 18,000 18,000 ICTll Computer Equipment CC 3,000 3,000 $ 2,660,850 $ 2,011,050 $ 649,800 Totals - - - Capital Improvement Program 2010-2015 Page 40 - - City of Aventura - PROPOSED PROJECTS 1 - PD Police Computers Systems < $5000 2010/11 $188,000 2011/12 $125,000 2012/13 $134,000 2013/14 $125,000 2014/15 $125,400 This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. 2010/11 Upgrades $25,000 Replace 25 Mobile Laptops 50,000 - 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 9 Computers for EOC 13,000 - Replace 2 Servers 10,000 10 Vehicle Printers 10,000 Replace AS400 50,000 - 2011/12 Upgrades $25,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 2 Servers 10,000 - 10 Vehicle Printers 10,000 2012/13 Upgrades $25,000 Replace 20 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 - Replace 2 Servers 10,000 10 Vehicle Printers 10,000 3 Toughbooks (K-9) 9,000 2013/14 Upgrades $25,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Replace 2 Servers 1 0,000 10 Vehicle Printers 10,000 2014/15 Upgrades $15,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 6,000 Capital Improvement Program 2010-2015 Page 41 - - City of Aventura - Replace 2 Servers 20 Vehicle Printers 10,000 20,400 - 2 -IT Central Management Information System> $5000 2010/11 $90,000 2011/12 $95,000 2012/13 $100,000 2013/14 $105,000 2014/15 $140,000 - - This project consists of purchasing new and replacement computer hardware and software that utilize the latest technology for the City's general information management system, which is used by all City Departments. 2010/11 2011/12 2012/13 2012/13 2013/14 Softwa re/Licenses/U pg rad es Servers/ Security/UPS/Switches Video System Solution Softwa re/Licenses/U pg rad es Servers/ Security/UPS/Switches AS 400 Upgrades Upgrade Phone System Softwa re/Licenses/U pg rad es Servers/ Security/UPS/Switches AS 400 Upgrades Equipment for Redundant Site Softwa re/Licenses/U pg rad es Servers/ Security/UPS/Switches AS 400 Upgrades Upgrade Phone System Softwa re/Licenses/U pg rad es Servers/ Security/UPS/Switches AS 400 Upgrades - $25,000 45,000 20,000 $20,000 65,000 5,000 5,000 $20,000 60,000 5,000 15,000 $20,000 70,000 5,000 10,000 $20,000 70,000 50,000 - - - - - - - - 3-PD Radios and E911 System 2010/11 $126,000 2011/12 $106,000 2012/13 $181,000 2013/14 $96,000 2014/15 $108,000 - - This project consists of purchasing equipment to establish and maintain an 800 Mhz police radio system to improve communications and purchase new radios for projected additional personnel in the Police Department, replace radios that may become - Capital Improvement Program 2010-2015 - Page 42 - - City of Aventura - damaged or become inoperative during the five-year period and maintain the E911 system. 2010/11 - 2011/12 - 2012/13 - 2013/14 - 2014/15 - 5 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades Replace E911 Server E911 System Upgrades 5 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades E911 System Upgrades 5 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades E911 System Upgrades Replace CSD Servers E911 System Upgrades 800 Mhz Radio System Upgrades 5 Handheld & 10 Mobile Radios E911 System Upgrades 800 Mhz Radio System Upgrades 5 Handheld & 10 Mobile Radios $56,000 30,000 25,000 15,000 $56,000 35,000 15,000 $61,000 30,000 50,000 40,000 15,000 20,000 61,000 15,000 30,000 63,000 ------------------------------------------------------------------------------------------------------------------------_._- 4-ACES Computer Equipment < $5,000 - 2010/11 $104,800 2011/12 $80,500 2012/13 $71,500 2013/14 $99,000 2014/15 $86,000 This project consists of the regular replacement of the computers, laptops, servers and network infrastructure at the Aventura City of Excellence School. 2010/11 Replace 80 Computers/Laptops 88,000 Purchase 12 New Computers 16,800 2011/12 Replace 70 Computers/Laptops 77,000 Replace Color Laser Printer 3,500 2012/13 Replace 65 Computers/Laptops 71,500 2013/14 Replace 90 Computers/laptops 99,000 - 2014/15 Replace 75 Computers/Laptops 82,500 Replace Color Laser Printer 3,500 - Capital Improvement Program 2010-2015 Page 43 - - City of Aventura - -------------------------------------------------------------------------------------------------------------._------------ 5 - ACES Computer Equipment> $5000 2010/10 $103,000 2011/12 $10,000 2012/13 $20,000 2013/14 $30,000 2014/15 $45,000 - - This project consists of the regular replacement of the computers and network infrastructure at the Aventura City of Excellence School that exceeds $5,000. 2010/11 Replace Network Switches and Routers 16 New Smartboards 2011/12 Replace Network Switches and Routers 2012/13 Replace Network Switches and Routers Replace 2 Servers 2013/14 Replace Network Switches and Routers Replace 5 Smartboards 2014/15 Replace Network Switches and Routers Phone system Upgrade Replace 5 Smartboards - 10,000 93,000 10,000 10,000 10,000 10,000 20,000 10,000 15,000 20,000 - - - - - . . . -------------.-.-.---.-------------.---.---------------.-.-----------------------------------------------------.---------.- 6 -IT Computer Equipment < $5000 2010/11 $6,000 2011/12 $6,000 2013/14 $6,000 2014/15 $6,000 2012/13 $6,000 - - This project includes the replacement of existing equipment for the various employees of the department. 7-F Computer Equipment < $5000 2010/11 $6,000 2011/12 $2,000 2013/14 $2,000 2014/15 $6,000 2012/13 $2,000 - - - This project includes the replacement of existing equipment for the various employees of the department. - -----------------------------------------------------------------------------------------------------------.--------------- 8-CM Computer Equipment < $5000 - Capital Improvement Program 2010-2015 Page 44 - - City of Aventura 2010/11 $2,000 2011/12 $4,000 2013/14 $2,000 - This project consists of upgrading computer equipment in the Office of the City Manager. - --------------------------------------------------------------------------------------------------------------------------- 9-CS - Computer Equipment < $5000 2010/11 $17,700 2011/12 $23,400 2012/13 $11,000 2013/14 $12,100 2014/15 $25,400 This project consists of purchasing and upgrading computer equipment in the Community Services Department and Community Recreation Center. - 2010/11 8 CRC Computers $10,400 4 Computers 4,000 - Upgrade GIS Software 2,000 1 Laptop Computers 1,300 - 2011/12 4 Computers and ID Printer $8,000 8 CRC Computers 10,400 Upgrade GIS Software 2,000 - Replace CRC Server 3,000 2012/13 5 Computers and ID Printer $9,000 - Upgrade GIS Software 2,000 2013/14 4 Computers $4,000 - 1 Laptop Computers 1,300 1 Plotter 6,000 Replace Scanner 800 2014/15 Upgrade Visitor ID System 5,000 8 CRC Computers $10,400 - 4 Computers 4,000 Replace 1 ID Printer 4,000 Upgrade GIS Software 2,000 - --------------------------------------------------------------------------------------------------------------------------- - 10 - CD Computer Equipment < $5000 2010/11 $3,000 2011/12 $3,500 2013/14 $4,100 2014/15 $3,600 2012/13 $3,800 - Capital Improvement Program 2010-2015 Page 45 - - City of Aventura - This project consists of computer upgrades, replacement printers and the implementation of field computers for code compliance and building inspections for the Community Development Department. - 2010/11 Replace 3 Computers $3,000 $3,000 500 - 2011/12 Replace 3 Computers Replace 1 Small Forms Printer - 2012/13 Replace 3 Computers Replace Desktop Scanner $3,000 800 - 2013/14 Replace 3 computers Replace 1 Laserjet Printers Replace 1 Small Forms Printer $3,000 600 500 - 2014/15 Replace 3 Computers Replace 1 Laserjet Printers $3,000 600 - - 11 - CC Computer Equipment < $5000 2011/12 $3,000 - This project consists of upgrading and replacing computer equipment in the City Clerk's Office. - - - - - - - - Capital Improvement Program 2010-2015 Page 46 - City of Aventura CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS - - This section includes projects relating to Capital Equipment Purchases and Replacements for all operating departments. There are a total of 7 projects totaling $3,012,751. - Policies - The City's investment in capital equipment purchases and replacements is based on the following policies: Goal: Provide capital equipment that will meet the needs of all departments in order to maintain the efficiency and productivity of providing municipal services to the City's residents. . Replace all present equipment that is required when they become unusable, unsafe or when maintenance costs outweigh the total cost of replacement. - . Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine replacement schedules and costs. . Purchase more economical, fuel efficient and multi-functional vehicles. . Purchase new equipment that will increase productivity and reduce personnel and maintenance costs. . Maintain all City assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. - Proposed Capital Eauipment Purchase And Replacement - Most projects outlined in the 2010/11 to 2014/15 Capital Improvement Program are either pertaining to vehicles or operational equipment. Detailed project descriptions and a funding schedule follow. The CIP guidelines provide that capital equipment shall be defined as having a useful life of more than one year and a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this document for budgetary purpose. - Fundina Plan Funding for the proposed Capital Equipment Purchase and Replacement Projects will be provided by annual appropriations from the General Fund: - - Capital Improvement Program 2010-2015 Page 47 - City of Aventura - - TABLE 1 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2010/11 - 2014/15 SUMMARY BY YEAR - - CEl Vehicle Purchase & Replacements PD 388,000 470,000 414,000 379,100 435,000 2,086,100 CE2 Equipment Purchase and Replacement>5000 PD 150,000 97,471 63,000 64,890 97,890 473,251 CE3 Equipment Purchase and Replacement<5000 PD 37,000 25,500 - 49,300 16,400 28,700 156,900 CE4 Equipment Purchase and Replacement>5000 CS 33,500 20,000 6,000 58,000 28,000 145,500 CE5 Equipment Purchase and Replacement<5000 CS 3,500 2,500 2,000 2,500 19,500 30,000 - CE6 Equipment Purchase and Replacement>5000 ACC 100,000 100,000 CE7 Equipment Purchase and Replacement>5000 CD 21,000 21,000 Totals $ 712,000 $ 615,471 $ 534,300 $ 520,890 $ 630,090 $ 3,012,751 - TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT - PROJECTS SCHEDULED FOR 2010/11 - 2014/15 FUNDING PLAN - CEl Vehicle Purchase & Replacements PD 2,086,100 2,086,100 - CE2 Equipment Purchase and Replacement>5000 PD 473,251 473,251 CE3 Equipment Purchase and Replacement<5000 PD 156,900 156,900 CE4 Equipment Purchase and Replacement>5000 CS 145,500 145,500 - CE5 Equipment Purchase and Replacement<5000 CS 30,000 30,000 CE6 Equipment Purchase and Replacement>5000 ACC 100,000 100,000 - CE7 Equipment Purchase and Replacement>5000 CD 21,000 21,000 Totals 3,012,751 3,012,751 - - - - - Capital Improvement Program 2010-2015 Page 48 - - City of Aventura PROPOSED PROJECTS 1 - PD Vehicle Purchase & Replacements 2010/11 $388,000 2011/12 $470,000 2012/13 $414,100 2013/14 $379,100 2014/15 $435,000 - This project consists of purchasing police vehicles to accommodate new employee additions and establish a vehicle replacement program in the Police Department. - 2010/11 Replace 12 Patrol Vehicles $351,000 Replace Special Services SUV 37,000 - 2011/12 Replace 12 Patrol Vehicles $365,000 Replace Prisoner Van 40,000 Replace Fleet Truck 25,000 Replace Crime Prevention Van 30,000 Replace Crime Prevention Trailer 10,000 2012/13 Replace 12 Patrol Vehicles $379,100 Replace Crime Scene Van 35,000 - 2013/14 Replace 11 Patrol Vehicles $349,100 Replace Traffic Truck 30,000 2014/15 Replace 12 Patrol Vehicles $380,000 Replace (2) K-9 Vehicles 55,000 - _.----_._~-------_....------_._-------_._-------_._------------------------------------------------.-----------.-----------.- 2-PD Equipment Purchase and Replacement> $5000 2010/11 $150,000 2011/12 $97,471 2011/12 $63,000 2012/13 $64,890 2013/14 $97,890 This project consists of purchasing equipment for the Police Department. The following is a breakdown of the items to be replaced: 2010/11 10 Vehicle Equipment $60,000 Replace 1 Message Boards 11,000 - Replace 2 Boat Engines 60,000 Replace K-9 11,000 Segway 8,000 - 2011/12 10 Vehicle Equipment $60,471 Replace 1 Message Boards 11,000 - Capital Improvement Program 2010-2015 Page 49 - - City of Aventura - Prisoner Vehicle Equipment 20,000 K-9 Vehicle Equipment 6,000 2012/13 11 Vehicle Equipment $63,000 2013/14 10 Vehicle Equipment $64,890 2014/15 11 Vehicle Equipment $69,890 K-9 Vehicle Equipment 15,000 Replace K-9 13,000 - - - - -------------------------------------.---------------------------------------------------------------------------------._-- 3-PD Equipment Purchase and Replacement < $5000 - 2010/11 $37,900 2011/12 $25,500 2012/13 $49,300 2013/14 $16,400 2014/15 $28,700 - 2010/11 Replace 10 Ballistic Vests $8,000 2 Radar Units 3,000 2 Lasar Units 8,000 - 7 Tasers 7,700 Replace 5 Glock Firearms 4,000 Replace Dive Team Equipment 3,200 - Replace 2 Bikes 2,000 10 Gas Mask for SWAT 2,000 - 2011/12 Replace 10 Ballistic Vests $8,500 Replace Dive Team Equipment 3,200 Replace 2 Bikes 2,000 - 7 Tasers 7,800 Crime Scene Van Equipment 4,000 - 2012/13 Replace 10 Ballistic Vests $8,500 2 Radar Units 3,500 2 Lasar Units 9,000 - 7 Tasers 7,900 Replace SWAT Vests 18,000 Replace Dive Team Equipment 2,400 - 2013/14 Replace 10 Ballistic Vests $8,500 7 Tasers 7,900 - 2014/15 Replace 10 Ballistic Vests $9,000 2 Radar Units 3,700 2 Lasar Units 8,100 - 7 Tasers 7,900 - Capital Improvement Program 2010-2015 Page 50 - City of Aventura - ---.-----------------------------------------------------------------------------------------------------------.----------- 4-CS Equipment Purchase and Replacement> $5,000 2010/11 $33,500 2011/12 $20,000 2012/13 $6,000 2013/14 $58,000 2014/15 $28,000 - This project consists of the replacement of equipment that has become inefficient, defective, or unusable and to add new equipment to provide improved services in the Community Services Department. The following is a breakdown of the items to be purchased: - - 2010/11 - 2011/12 2012/13 - 2013/14 - 2014/15 Pickup Truck $21,500 Replace 2 Treadmill 12,000 Replace Service Cart $9,000 Replace 1 Treadmill 6,000 Replace 2 Exercise Bikes 5,000 Replace 1 Treadmill $6,000 Replace 2 Vehicles $58,000 Replace 2 Electric Cars $18,000 Replace 2 Ellipticals 10,000 ~._._._._._._._._-_._-_._._._._._._._._._.-._._._._._.-----------------------------------------------------------------.--- 5-CS Equipment Purchase and Replacement < $5,000 2010/11 $3,500 2011/12$2,500 2012/13$2,000 2013/14 $2,500 2014/15 $19,500 This project consists of the replacement of equipment that has become inefficient, defective, or unusable in the Community Recreation Center. The following is a breakdown of the items to be replaced: 2010/11 Replace 40 Chairs $3,500 2011/12 Replace 1 Recumbent Bicycle $2,500 2012/13 Replace 12 Tables $2,000 2013/14 Replace 1 Recumbent Bicycle $2,500 2014/15 Replace 40 Chairs $3,500 Replace A V Equipment 10,000 Replace Lobby Furniture 6,000 Capital Improvement Program 2010-2015 Page 51 - - - - - - - City of Aventura - ---------------------------------------------------------------------------------------------------------------._---------- - 6-ACC Equipment Purchase and Replacement> $5,000 2010/11 $100,000 - This project consists of purchasing the startup equipment for the Arts &Cultural Center: - ---------------------------------------------------------------------------------------.-------------------------------._-- 7-CD Equipment Purchase and Replacement> $5,000 2014/15 $21,000 - This project consists of the addition of equipment or the replacement of equipment that has become inefficient, defective, or unusable in the Community Development Department. The following is a breakdown of the items to be replaced: - - 2014/15 Pickup Truck $21,000 -----------------.--------------------------------------------------------------------------------------------------------- - - - - - - - - - - Capital Improvement Program 2010-2015 Page 52 - ".. . . . l 1 l l 1 1 l 1 1 1 1 l 1 1 l 1 1 l 1 City of Aventura I. ~ ~ e e~oi Capital Improvement Program 2010-2015 Page 53 """'--