07-15-2010
City Commission
Susan Gottlieb, Mayor
A':!be City of
r1.Ventura
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City Manager
Eric M. Soroka, [CMA-CM
Zev Auerbach
Bob Diamondl
Billy Joel
T eri Holzberg
Michad Stern
Luz Urbaez Weinberg
City Clerk
Teresa M. Soroka, MMC
City Attornev
Weiss Serota HeHman
Pastoriza Cole & Boniske
AGENDA
JULY 15, 2010 9 AM
Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL
2. OVERVIEW AND REVIEW OF PROPOSED BUDGET
A. GENERAL FUND
. REVENUES
. GENERAL GOVERNMENT DEPARTMENTS (CITY
COMMISSION, OFFICE OF THE CITY MANAGER, LEGAL,
CITY CLERK, FINANCE, & INFORMATION
TECHNOLOGY)
. PUBLIC SAFETY DEPARTMENT
. COMMUNITY DEVELOPMENT DEPARTMENT
. COMMUNITY SERVICES DEPARTMENT
. ARTS & CULTURAL CENTER DEPARTMENT
. NON-DEPARTMENT AL
. CAPITAL OUTLAY
B. MOTION TO ADOPT RESOLUTION TO ESTABLISH
TENTATIVE MILLAGE RATE:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF A VENTURA, FLORIDA, ESTABLISHING A PROPOSED
MILLAGE RATE FOR THE 2010/11 FISCAL YEAR;
PROVIDING FOR THE DATE, TIME AND PLACE OF THE
PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE
RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN
EFFECTIVE DATE.
July 15,2010 Commissim Meeting
C. POLICE EDUCATION FUND
D. TRANSPORTATION AND STREET MAINTENANCE FUND
E. POLICE CAPITAL OUTLAY IMP ACT FEE FUND
F. 911 FUND
G. DEBT SERVICE FUND
H. POLICE OFF -DUTY SERVICES FUND
I. STORMW A TER UTILITY FUND
3. RESOLUTIONS:
A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF A VENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AND OTHERWISE ENTER INTO
THAT CERTAIN AGREEMENT BY AND BETWEEN
PERFORMING ARTS CENTER AUTHORITY AND THE CITY
OF AVENTURA FOR MANAGEMENT, PROGRAMMING AND
OPERATIONAL SUPPORT SERVICES FOR THE A VENTURA
ARTS AND CULTURAL CENTER; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF A VENTURA, FLORIDA APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AND OTHERWISE
ENTER INTO THE ATTACHED AMENDMENT NO.2 TO
PROFESSIONAL SERVICES AGREEMENT DATED
FEBRUARY 8, 2008 BY AND BETWEEN THE CITY OF
A VENTURA AND AMERICAN TRAFFIC SOLUTIONS, INC.;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
4. ADJOURNMENT
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled
and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City
Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory
Boards may be in attendance. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any
matter considered at such rneeting or hearing will need a record ofthe proceedings and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club
Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-
8901.
2
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2010/11
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CITY OF A VENTURA
CITY COMMISSION
Mayor Susan Gottlieb
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
CITY MANAGER
Eric M. Soroka, ICMA - CM
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole & Boniske, P.L., City Attorney
Robert M. Sherman, Community Services Director
Teresa M. Soroka, MMC, City Clerk
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Aim, Principal Charter School
Brian K. Raducci, Finance Director
Steven Clark, Arts & Cultural Center General Manager
CITY OF A VENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2010/11
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message
Organization Chart/ Mission Statement
Distinguished Budget Presentation Award
PAGE NO.
I-XIII
XIV
XV
INTRODUCTION
Overview
Budget Procedures and Process
Financial Polices
Cash Management/Investment Policies
Financing Programs and Debt Administration
Risk Management
Demographics and Miscellaneous Statistics
Budget Preparation Calendar
Property Tax Information
Comparison of Number of Employees
1-1
1-2
1-5
1-8
1-9
1-11
1-12
1-13
1-14
1-15
1-18
SUMMARYOFALLFUNDS
Comparative Personnel Summary
Fund Balance Analysis
2-1
2-3
2-4
GENERAL FUND
Summary of Budget
Revenue Projections
Expenditures:
City Commission
Office of the City Manager
Legal Department
City Clerk's Office
Finance Department
Information Technology Department
Public Safety Department
Community Development Department
Community Services Department
Arts & Cultural Center Department
Non-Departmental
Capital Outlay
2-5
2-6
2-9
2-19
2-23
2-29
2-32
2-38
2-44
2-51
2-59
2-65
2-72
2-78
2-82
POLICE EDUCA TlON FUND
2-87
TRANSPORTA TlON AND STREET MAINTENANCE FUND
2-90
POLICE CAPITAL OUTLA Y IMPACT FEE FUND
2-95
PARK DEVELOPMENT FUND
2-98
911 FUND 2-101
DEBT SERVICE FUNDS 2-105
CAPITAL CONSTRUCTION FUNDS 2-119
STORMWATER UTILITY FUND 2-121
POLICE OFFDUTY SERVICES FUND 2-125
SUMMARY OF CAPITAL IMPROVEMENT PROGRAM 3-1
2010-2015 Highlights 3-2
Purpose of the Capital Improvement Program 3-3
Legal Authority 3-4
Development of Capital Improvement Program 3-4
Preparing the Capital Budget 3-6
Summary of Recommended Projects 3-7
Summary of Financing Plan Model 3-10
Proposed Beautification and Park Facilities Improvements 3-11
Proposed Transportation, Drainage and Infrastructure Improvements 3-12
Proposed Public Buildings and Facilities Improvements 3-13
Proposed Information/Communications Technology 3-14
Proposed Capital Equipment Purchase and Replacement 3-15
Impact of Capital Projects on Operating Budget 3-16
APPENDIX 4-1
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Government Cenocr
19200 W~t CountI)' Club Drh~
Avcnturn. Florida 33180
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C;fb.an
City of
A ventura
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2010/11 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Operating and Capital Budget for all funds for the fiscal year beginning
October 1, 2010, for your review and consideration. The budget document emphasizes a
professional and conservative fiscal approach and represents the single most important
report presented to the City Commission. It is primarily intended to establish an action,
operational, and financial plan for the delivery of City services. As the City responds to the
severe economic recession that has resulted in an erosion of our tax base over the past
three years every effort was made to maintain our quality municipal services, in particular
public safety services, free shuttle bus service, park availability hours and our signature
beautification efforts. Fiscal measures implemented over the past years assisted the City in
addressing the revenue reductions and the current economic climate. Going forward in
these uncertain economic times we need to continue our prudent fiscal practices. This
document serves as an aid to the residents in providing a better understanding of the City's
operating and fiscal programs. This government promotes and supports a high quality of life
for its citizens, businesses and visitors.
Bud~et Format
This single budget document, which includes all City Funds and service programs, has
been prepared to provide the public with a comprehensive overview of all City services and
financial framework. A separate budget document for the Charter School is adopted by the
City in May of each year.
The budget is a performance based plan that links goals and objectives with the financial
resources necessary to achieve them. In order to ensure that goals and objectives
established in the budget planning process are translated into results, the resources
allocation process is tied to performance. The budget document contains
performance/workload indicators to facilitate this process. Every effort was made to provide
a budget document that can be fully reviewed and justified to the City Commission and
residents.
The preparation of the budget document marks a continued commitment to a planned and
professional process of developing a budget that will address both current and future issues
facing the City in light of the economic downturn. It also demonstrates the City's
commitment to providing adequate service levels and the necessary justification to support
all expenditure requests.
Si~:mificant Factors Affectin{l Bud{let Preparation
Over the past three years the City has experienced huge losses in property tax revenue.
Between the economic recession that resulted in lower property values and voter-approved
constitutional amendments that took effect two years ago, the City's taxable value has
decreased from $9.609 Billion to $7.245 Billion. This represents a loss of 25% or $4.1
million in tax revenue compared to the 2007 tax roll year. Simply stated, during the past
three years the City lost 25% of its total assessed valuation. This included both residential
and commercial properties.
Assessed Va lues
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$8.00
$6.00
$4.00
$2.00
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It is unclear whether the property values have "bottomed out" or additional decreases are
expected again next year due to the continuing decline in the housing market. Although we
have witnessed signs that the local economy has shown some improvement, the recovery
from this economic downturn is anticipated to be slower and longer than previous
recoveries. The City also experienced a sharp reduction in development activity caused by
the economic recession as witnessed by new construction values of only $3.2 million as
compared to $213 million in the prior year. In addition, the recession has negatively affected
many of the City's other revenue sources as well.
It was very clear based on the property value decreases, that this year's budget could not
be balanced without either utilizing reserves, cutting services or raising taxes. In light of the
economic times our residents and businesses were facing raising taxes was not an option I
chose to consider. Prior year's comprehensive reevaluation of service levels and budget
line items resulted in operating cost reductions and created the foundation and financial
stability for the City to respond to lower revenues. Based on the fact that we outsource
many of our services we have a low number of employees as compared to other cities. This
II
model has served us well in dealing with the uncertain economic times. For these reasons,
and most importantly to preserve the quality of life for our community, I did not recommend
any reduction in service levels provided to the community at this time.
Therefore, based on the foregoing and these extraordinary times, the budget would be
balanced with funds from our reserves that the City very prudently set aside during better
economic conditions. The key to our long time fiscal stability is to ensure that the amount
used from the reserves is kept to a minimum. To ensure that this goal was realized, overall
operating costs increases needed to be limited to 3.8% while maintaining the current
service levels and programs. In addition, the budget would not include any expansion or
additional services except for the start-up operating costs associated with the Arts &
Cultural Center.
The budget process produced a total budget $3,850,789 or 7.3% less than the previous
year and operating costs were limited to a 3% increase as compared to the previous year.
Historically, this budget represents the lowest percentage of operating cost increase over
the prior year since the incorporation of the City. Based on all those involved in the budget
process maintaining operating increases below the target amount, approximately $570,000
was utilized from the City's reserve funds to balance the budget. Capital Outlay costs
decreased by 59.2% due to the completion of major capital projects in prior years.
Keeping in line with the stated goals, the same tax rate as the prior year is recommended to
balance the budget while maintaining all current service levels to the community. The rate
continues to be the lowest in the County.
The upcoming fiscal year will mark the first full year of operation for the recently completed
Arts & Cultural Center. The costs and revenues associated with the operations are included
in the budget. The facility is managed based on an agreement with the Performing Arts
Center Authority (PACA) who also provides staffing of the facility. A grand opening is
scheduled in the Fall of 2010. The goal is to provide a Center which will be utilized to host a
variety of performing arts and cultural programming for all age groups and add to our quality
of life while developing a sense of community for our City.
The total number of full-time employees contained in the proposed budget is 174 as
compared to 176 in 2009/10 fiscal year. A Police Officer position that was anticipated to be
funded by Economic Stimulus funds never materialized and was deleted. Each year the
administration evaluates the organizational structure, service levels and workforce
requirements. Based on the reduction in the amount of capital projects the Capital Projects
Coordinator position was reclassified and given the additional responsibilities of Code
Enforcement Officer. This allows the elimination of a vacant Code Enforcement Officer
position and resulted in a cost savings of $73,000. Due to an increase in the actuarial
determined employer contribution, increases in the Police Pension City contribution
impacted the budget by $210,000.
Several cost savings measures have been implemented including moving the City's email to
an externally hosted Exchange email service, replacing the Citywide phone system with a
VOl P system, utilizing energy efficient fixtures in City owned facilities and issuing stipends
in lieu of City issued phones for non essential employees.
III
Due to the anticipated slow economic recovery, it is almost certain that fund balances or
new revenues sources will be needed to balance future year's budgets. We need to
continue to remain prudent and conservative in our financial management of the City.
These are challenging times for local governments to maintain quality services in light of
revenue reductions caused by the downturn in the economy. The City's residents deserve
quality municipal services provided in a productive and efficient manner at the lowest
possible cost. They also deserve proper justification when a budget is proposed. I believe
the budget contained within does all of this.
2010/11 BudQet Priorities/Goals
The following represents the pre-established priorities and goals that provided a framework for
the preparation of the 2010/11 Budget Plan.
./ Avoid increasing the property tax rate in light of the economic times our residents and
businesses are experiencing by utilizing reserve funds to bridge the revenue gap.
./ In response to decreased property tax revenues, limit increases in operating costs to
4% while maintaining current service levels and programs.
./ Fund year round operating requirements of the new Arts & Cultural Center.
./ Continue to adopt "Go Green" initiatives in order to save energy, conserve precious
natural resources and reduce our impact on climate change. These initiatives over
time will also reduce our annual operating cost and impacts on the environment.
./ Provide funding to maintain landscaped areas and the City's infrastructure to continue
to provide a high quality maintenance program.
./ Continue to utilize technology to improve productivity and lower costs of providing
services.
./ Implement and fund the "pay as you go" Capital Improvement Program to address the
City's infrastructure needs.
Summary of All BudQetary Funds
The total proposed budget for 2010/11, including all funds, capital outlay and debt service,
is $48,750,820. This is $3,850,789 or 7.3% less as compared to the prior year. The
decrease is attributed to completing major capital projects and reducing operating costs.
Operating expenditures total $27,957,374, while Capital Outlay expenditures total
$18,070,633 and Debt Service expenditures total $2,722,813.
FUND
General
Police Education
Transportation
Police Impact Fee
Park Development
E911
Debt Service
Stormwater Utility
Police Offduty Services
Fund Summary by Amount
PROPOSED AMOUNT
$45,561,281
7,000
1 ,480,000
16.337
o
323,000
2,722,813
841 ,458
240,000
IV
% OF BUDGET
89.0%
.0%
3.0%
.0%
.0%
0.6%
5.3%
1.6%
.5%
Fund Summary by Percentage
General
89.0%
Transportation
3.0%
Police Impact Fee
0.0%
Park Development
0.0%
E911
0.5%
Debt Service
5.3%
Storm water Utility
1.6%
Police Offduty Services
0.5%
Expenditures by category are as follows:
Cateqorv Summary
PROPOSED AMOUNT
CATEGORY
Personal Services
Contractual Services
Other Charges/Svcs
Com m odities
Other Operating Expenses
Capital Outlay
Debt Service
Total Expenditures
$ 17,959,235
$ 5,096,375
$ 3,992,904
$ 652,600
$ 256,260
$ 18,070,633
$ 2,722,813
$ 48,750,820
% OF BUDGET
36.8%
10.5%
8.2%
1.3%
0.5%
37.1%
5.6%
100.0%
Category Summary by Percentage
Debt Service
5.6%
Contractual Services
-J 1 0.5%
.~
Other Charges & Services
8.2%
Personal Services
36.8%
Commodities
1.3%
Other Operating Expenses
0.5%
v
The following chart shows a comparison of each department's budget for the past two (2)
years. Total costs decreased by 7.3% due to the completion of major capital projects and
operating cost reductions.
Departmental Bud{let Comparison
Increase
2009/10 2010/11 (Decrease) % ChanQe
City Commission 118,943 119,927 984 0.8%
Office of the City Manager 913,875 824,416 (89,459) -9.8%
Legal 280,000 280,000 0.0%
City Clerk 279,399 286,068 6,669 2.4%
Finance 841 ,488 849,590 8,102 1.0%
Information Technology 879,272 915,901 36,629 4.2%
Police 14,480,069 14,930,377 450,308 3.1%
Comm. Development 1,482,789 1,477,308 (5,481) -0.4%
Community Services 5,836,401 5,974,912 138,511 2.4%
Arts & Cultural Center 419,823 684,875 265,052 63.1%
Non-Departmental 1,614,000 1,614,000 0.0%
Subtotals 27,146,059 27,957,374 811,315 3.0%
Capital Outlay 6,065,925 2,474,350 (3,591,575) -59.2%
CIP Reserve 16,663,429 15,596,283 (1,067,146) -6.4%
Debt Service 2,726,196 2,722,813 (3,383) -0.1%
Totals 52,601,609 48,750,820 (3,850,789) -7.3%
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available for
the City's general operations of city government functions.
Revenues
The revenues, available for allocation in the 2010/11 fiscal year General Fund Budget,
including inter-fund transfers, are anticipated to be $45,561,281. This is a decrease of
$2,202,118 or 4.6% as compared to last year.
Locallv Levied Taxes - The City's assessed value as reported by the County Property
Appraiser Department is $7,244,606,607. This amount is 10.2% or $819,228,346 less than
last year. The City experienced this reduction in the taxable assessed property values due
to the impact of the decline in the real estate market caused by the economic recession.
The new construction value was at an all time low of $3,163,260. The ad valorem millage
levy for fiscal year 2010/11 is recommended to be 1.7261, which is the same rate adopted
last year. This will generate $11,879,670 compared to last year's amount of $13,223,037.
This represents the fifteenth consecutive year without an increase. The budget includes
$3,700,000 from electric utility taxes and anticipated utility taxes for water and gas and the
unified communications tax make up the remainder of this category and are based on
VI
historical data and the number of residential and commercial establishments located in the
City.
Licenses and Permits - The amount for this revenue category is projected to be $135,000
less than the prior year which is reflective of the declining construction market and
economic recession. The budget includes $3,150,000 from FPL franchise fees based on
the Interlocal Agreement with the County and $700,000 for building permits.
Interoovernmental Revenues - Total revenues for this category are projected to decrease
by $1,113,111 as compared to the amount budgeted for the prior year due to
discontinuation of funding from the American Recovery Reinvestment Act. State revenue
sharing and sales tax revenue are anticipated to decline by $22,000.
Charoes For Services - Revenues relating to charges for services are anticipated to be
$319,250 more than the prior year's budget. The majority of the increase is attributed
revenue to be generated by the new Arts and Cultural Center and recreation user fees.
Fines and Forfeitures - Total revenues projected for 2010/11 are $897,000. Revenues from
county court fines and intersection safety violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $140,000 more than
the amount budgeted for the prior fiscal year based on interest earnings and fund raising
projects for the Arts & Cultural Center.
Fund Balance - This represents a designated amount of funds accumulated in reserves.
The amount utilized from the fund balance is $16,000,000.
Non-Revenues - This represents transfers from the Charter School and E911 Funds to the
General Fund.
Revenues by Source
Ad Valorem Taxes
26.2%
r locally levied Taxes
I 17.4%
~
Licenses & Permits
9.6%
Charges For Services
3.6%
Fines & Forfeitures
2.0%
Misc. Revenues
0.9%
Intergovernmental Revenues
4.8%
Transfers
0.4%
Fund Balance
35.1%
VII
Expenditures
The estimated 2010/11 General Fund expenditures contained within this budget total
$45,561,281 and are balanced with the projected revenues. Total expenditures are
$2,202,118 or 4.6% less than the 2009/10 fiscal year amount. The operating expenditures
have increased by $906,048 or 3.6% as compared to the prior year.
CATEGORY SUMMARY
Increase
Category 2009/10 2010/11 (Decrease) % Change
Personal Services 17,302,188 17,719,235 417,047 2.4%
Contractual Services 3,420,823 3,586,375 165,552 4.8%
Other Charges/Svcs 3,673,405 3,882,904 209,499 5.7%
Commodities 576,600 648,600 72,000 12.5%
Other Operating Expenses 202,310 244,260 41,950 20.7%
Total Operating Expenses 25,175,326 26,081,374 906,048 3.6%
Capital Outlay 20,329,448 17,202,838 (3,126,610) -15.4%
Transfer To Funds 2,258,625 2,277,069 18,444 0.8%
Total Expenditures 47,763,399 45,561,281 (2,202,118) -4.6%
Personal Services
Personal Services expenditures for non-unionized employees have been budgeted to reflect
a 2.75% cost of living adjustment and a performance/merit increase amount that averages
3% per employee. The Collective Bargaining Agreement for PBA members expires at the
end of this fiscal year and is currently being re-negotiated. The total number of full-time
employees is 174 compared to 176 in 2009/10 fiscal year. A Police Officer position that was
anticipated to be funded by Economic Stimulus funds never materialized and was deleted.
Based on the reduction in the amount of capital projects the Capital Projects Coordinator
position was reclassified and given the additional responsibilities of Code Enforcement
Officer. This allows the elimination of a vacant Code Enforcement Officer position and
resulted in a cost savings of $73,000. The total number of part-time employees remains at
12. The per capita number of employees is significantly lower than adjacent municipalities.
This is due to the City's emphasis on privatizing major functions of City services for greater
productivity. Personal Services expenditures increased by 2.4%.
Operatin~ Expenses
The expenditures for contractual services are budgeted at $3,586,375 or 7.9% of the
General Fund budget. This is $165,552 more than the prior year. This can be attributed to
the cost for operating the Arts & Cultural Center on a year round basis. Expenditures for
other charges and services are budgeted at $3,882,904, which represents 8.5% of the total
budget. This category increased by $209,499 largely due to the Summer Recreation
Program participation increase which is offset by user fees and the cost for operating the
Arts & Cultural Center on a year round basis. Expenditures for commodities are budgeted at
$648,600, which represents 1.4% of the total budget. Total costs associated with other
operating expenses are budgeted at $244,260 which represents .5% of the total budget.
VIII
Capital Outlay
General Fund projects included in the first year of the City's five year Capital Improvement
Program (CI P) for 2010-2015 represent a long term plan to address infrastructure
maintenance needs. A total of $1,769,350 has been budgeted in the General Fund for
Capital Outlay projects along with a $15,433,488 reserve to fund future projects.
Major General Fund capital outlay items are as follows:
Police Vehicles $388,000 Radio Purchase & Replacement $86,000
Computer Equipment $312,700 Equipment $224,900
Founders Park Improvements $491,600 Beautification Projects $7,800
Government Center Improvements $118,350 E911 Equipment 40,000
Arts & Cultural Center Equipment $100,000
Transfer to Funds
Transfers to the debt service funds to pay principal and interest payments associated with
the long-term financing of bonds and loans is $2,277,069 which is an increase of $18,444
as compared to the prior year.
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL FUND
Increase
2009/10 2010/11 (Decrease) % Change
GENERAL GOVERNMENT
City Commission 118,943 119,927 984 0.8%
Office of the City Manager 913,875 824,416 (89,459) -9.8%
Legal 280,000 280,000 0.0%
City Clerk 279,399 286,068 6,669 2.4%
Finance 841 ,488 849,590 8,102 1.0%
Information Technology 879,272 915,901 36,629 4.2%
Total Gen. Gov't 3,312,977 3,275,902 (37,075) -1.1%
PUBLIC SAFETY
Police 14,040,336 14,564,377 524,041 3.7%
Comm. Development 1,482,789 1 ,4 77 ,308 (5,481 ) -0.4%
Total Public Safety 15,523,125 16,041,685 518,560 3.3%
COMMUNITY SERVICES
Total Community Services 4,305,401 4,464,912 159,511 3.7%
Arts & Cultural Center 419,823 684,875 265,052 63.1%
4,725,224 5,149,787 424,563 9.0%
OTHER NON-DEPARTMENTAL
Non-Departmental 1,614,000 1,614,000 0.0%
Tranfers to Funds 2,258,625 2,277,069 1 8,444 0.8%
Capital Outlay 20,329,448 17,202,838 (3,126,610) -15.4%
Total other Non-Dept. 24,202,073 21,093,907 (3,108,166) -12.8%
TOTAL 47,763,399 45,561,281 (2,202,118) -4.6%
IX
Legal
0.6%
Police
31.9%
Information Technology
2.0%
Community Development
3.2%
Community Services
9.8%
Finance
1.9%
Office of the City Manager
2.0%
City Commission
0.3%
Arts & Cultural Center
1.5%
Non-Departmental
3.5%
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two dollars
($2.00) the City receives from each paid traffic citation, which, by state statute, must be
used to further the education of the City's Police Officers. A total of $7,000 is anticipated in
revenue for 2010/11. The amount budgeted for expenditures will be used for various state-
approved training programs throughout the year.
Transportation and Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. Revenues are
projected to be $1,480,000 for 2010/11. The County Transit System Surtax is estimated to
generate $880,000. The funds will be used to provide transit system services, maintenance
and fund road resurfacing projects (NE 29th Avenue, NE 18yth Street and NE 34th Avenue).
Operating expenditures for maintenance are budgeted at $730,000.
Police Capital Outlav Impact Fee Fund
This fund was created to account for impact fees derived from new developments and
restricted by ordinance for Police capital improvements. This fund provides a funding source
to assist the City in providing police services required by the growth in the City. The
proposed Police Capital Outlay Impact Fee Fund for 2010/11 is $16,337, due to the decline
in new development based on current economic conditions.
Park Development Fund
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund accounts for impact fees derived
from new developments and grant funds restricted by ordinance for Park capital
improvement projects. The proposed Park Development Fund for 2010/11 is $0. Due to the
decline in new development based on current economic conditions no revenue is
anticipated.
911 Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's emergency 911 system in accordance with Florida Statute 365.172. The funds may
be used to provide emergency dispatch systems, training, communication, maintenance
X
and repairs and related capital outlay purchases. The fund offsets a portion of the
emergency 911 operational costs. The anticipated revenues for 2010/11 are $323,000.
Funds will be used to pay costs associated with the 911 system and transfer an amount to
the General Fund to offset communication officer costs.
Debt Service Funds
These funds were established to account for revenues transferred from the General Fund
and debt service payment expenditures associated with the long-term financing of the
following bonds and loans:
FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, the
permanent Government Center site and construction of the Government Center. The
proposed budget for 2010/11 is $1,364,988.
2000 Loan Debt Service Fund - Established for the construction of the Community
Recreation Center and the acquisition of Waterways Park. The proposed budget for
2010/11 is $508,363.
2002 Loan Debt Service Fund - Established for the acquisition of the property for the
Charter School and to partially fund the Community Recreation Center. The proposed
budget for 2010/11 is $403,718.
FI FC Loan Debt Service Fund - Established for the construction and equipment of the
Charter Elementary School. The proposed budget for 2010/11 is $445,744.
The total budget for all Debt Service Funds is $2,722,813, which is $3,383 less than last
fiscal year.
Capital Construction Funds
These funds were established to account for the acquisition and/or construction of major
capital projects funded by bond or loan proceeds and transfer from other governmental
funds. All projects are anticipated to be completed.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
construction and maintenance of the City's stormwater drainage system. The maintenance
costs total $535,000. Capital improvements to the drainage system are budgeted in the
amount of $200,000. A reserve account to assist in funding future projects was established
in the amount of $106,458. Revenues are projected to be $841,458 for 2010/11. It is
recommended that the current rate of $2.50/ERU be maintained.
Police Offduty Services Fund
This Fund was established to account for revenues and expenditures associated with
services provided by offduty Police Officers in private customer details to the various
businesses and condominium associations. The proposed Police Services Fund for 2010/11
is anticipated to be $240,000.
XI
Summary
I am pleased to submit the detailed budget contained herein for fiscal year 2010/11. The
budget reaffirms the City Commission's commitment to maintain our quality services at their
current levels in light of the severe economic downturn and without raising the tax rate.
Over the years, this City has maintained the lowest tax rate in the County. Without
increasing the property rate again this year, coupled with lower property values some
residents and businesses will once again see a tax reduction. This budget document and its
related policies represent our continued commitment to excellence and to our residents.
Some of the major points emphasized, in the proposed budget, are as follows:
. For the fifteenth year, no property tax increase. By adopting last year's millage rate,
which is less than the roll back rate, most residents with lower property assessments
will see a reduction in their City's taxes.
. Total expenditures in all funds decreased by 7.3%.
. The operating cost increases were held to 3.0% without reducing current service
levels or laying off employees.
. For the first time in the City's history, approximately $570,000 was utilized from the
City's reserve funds to balance the budget due to reduction in property tax
assessments.
. Funds first full year of operations of the Aventura Arts & Cultural Center which will be
utilized to host a variety of performing arts and cultural programming for all age
groups.
. Includes $491,200 for improvements to Founders Park including replacing
playground equipment and sun covers and adding a hard surface tennis court.
. Funds $505,000 to resurface NE 29th Avenue, NE 18yth Street and NE 34th Avenue.
. Continues to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
. Continues contracting most maintenance functions, engineering, plan review and
inspection services, as well as the operation of the new Arts & Cultural Center to the
private sector.
. Funds police equipment needs from laptop computers to new police vehicles in the
amount of $852,000.
. Includes $200,000 to upgrade the City's drainage system.
XII
. Continues to adopt "Go Green" initiatives in order to save energy, conserve precious
natural resources and reduce our impact on climate change.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors and the Finance
Director. All questions relating to the budget should be referred to my attention. A
Commission meeting will be held on July 15, 2010 to review in detail the proposed budget
document.
Respectfully submitted,
Eric M. Sor a
City Manager
XIII
Organization Chart
CITY OF AVENTURA
Residents
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II _:..1 Att jl II jl I City Clerk II]
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Administra on
Budget Pre paration Minutes
Legal Services Customer ervice Records Retention
Capital Pro ects Clerical Support
Personnel Elections
Public Safety Community Finance Community
Development Services
Department Department Department Department
I I
Police Planning Finance/Accounting Community Facilities
Patrol Zoning Purchasing Parks/Beautification
Community Relations Building Inspections Risk Management ROWlMedian Main!.
Criminal investigations Code Enforcement Public Works
Traffic Enforcement Economic Development Mass Transit
Emergency Preparedness Occupational Licenses Special Events
Recreation/Cultural
I I
Charter School Arts & Cultural Information
Department Center Technology
Department Department
K-8 School
Facility Management Information Management
Performing Arts Programming Communications
Our Mission Statement
Our mission is to join with our community to make Aventura a city of the highest quality and
a city of excellence. We do this by providing RESPONSIVE, COST EFFECTIVE AND
INNOVATIVE local government services.
XIV
G~
GOVERN MENT FIN AN CEO FFICER S A SSOCIATIOr\j
Distinguished
Budget Presen tation
A ward
PRESE.'lTED TO
City of A yentlll'a
FLorida
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EMa,,~J]it=-1
For lbe Fiscal Year Beginning
Octobu l~ 2009
'11l---
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The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of Aventura, Florida for its
annual budget for the fiscal year beginning October 1,2009. In order to receive this award,
a governmental unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan, and as a communications
device.
This award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
xv
1-1
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INTRODUCTION
Overview
Location and Size
Aventura, one of Miami-Dade's newest
communities, was incorporated in 1995 and is
a young, vibrant, full-service municipality with
a diverse demographic base and is recognized
internationally as a premier location in which to
live, shop and play.
Aventura is 3.2 square miles located on the
Intracoastal Waterway in northeast Miami-
Dade County and is conveniently located
between Miami and Fort Lauderdale, just east
of 1-95.
The northern boundary of the City is the
Miami-Dade/Broward County line, the western
is the FEC Railroad, the eastern is the
I ntracoastal waterway and the southern
boundary is NE 176th Street.
Aventura is an upscale condo community with
some of South Florida's best-known large-
scale condominium projects and apartment
buildings. Restaurants, movie theaters and the
Aventura Mall are conveniently located nearby
and downtown Fort Lauderdale and Miami are
just 20 minutes away.
City Facts
Location: 12 miles north of Miami
12 miles south of Fort Lauderdale
1 mile west of the Atlantic Ocean
Zip Codes: 33180, 33160
Police Force: 82 Sworn Officers and 40
Civilians
Major Economic Drivers: Retail,
medical
. Number of Businesses: 2,708
.
.
.
.
Government Structure
The form of government used in the City of
Aventura, pursuant to its Charter, is a
Commission-Manager form of government.
Under this form of government the City
Commission is the legislative branch of the
government and the City Manager is the
executive branch of the government. The City
Commission enacts Ordinances, the laws of
the City, adopts Resolutions authorizing
actions on behalf of the City, reviews plans for
development and establishes the policies by
which the City is governed. The City Manager
is the Chief Executive Officer of the City,
overseeing the day-to-day operations,
administering the City's service providers,
preparing long range plans and implementing
the policies established by the City
Commission.
The City Commission hires the City Attorney,
City Clerk and City Manager who then hires all
subordinate employees.
1-2
The City Commission is comprised of seven
(7) members, including the Mayor and six (6)
Commissioners.
The Mayor is the ceremonial leader of the City,
the presiding officer at Commission Meetings
and is a voting member of the Commission,
with his/her vote having no more or less
weight than that of any other member of the
Commission. While the leading political figure
of the City, the Mayor does not bear the
responsibility nor has the authority of directing
the day-to-day municipal activities. The Mayor
executes all Ordinances, Resolutions and
issues Proclamations on behalf of the City,
and represents the City to other public and
private entities. The position of Mayor is
considered to be "part-time" and not an
employee of the City. The Mayor is elected at
large to a four-year term, and may reside in
any area of the City.
City Commissioners each have the same
authority and ability to bring, discuss and vote
on matters before the Commission. The
position of Commissioner is considered to be
"part-time" and not an employee of the City.
For election purposes, the City is divided by
the William Lehman Causeway into two (2)
areas. The City Charter requires that two (2)
Commissioners reside in the northern area,
and two (2) Commissioners reside in the
southern area, and two (2) Commissioners
and the Mayor shall be elected without regard
to residence in any particular area.
The City Commission is committed to
providing quality municipal services at the
lowest possible cost. The City's operating
departments include the Office of the City
Manager, City Clerk's Office, Legal,
Community Development, Community
Services, Finance, Information Technology,
Charter School, Arts & Cultural Center and
Public Safety.
Always progressing...
Since the City's incorporation, millions of
dollars have been spent on infrastructure
improvements including streets, sidewalks,
lighting, park development, beautification
projects, drainage, pedestrian and safety
improvements. Some of these improvements
include:
. A state-of-the-art Government Center
provides a one-stop-shop for its residents
and houses all governmental operations,
including Commission Chambers, Police
Station and administrative offices.
. A $4 million Community/Recreation Center
situated on 2.8 acres of land in a park like
setting on the waterfront. This 25,000
square foot facility includes a gym, meeting
rooms, computer lab, exercise and aerobic
facilities.
. The first municipal-run charter school in
Miami-Dade County. In order to address
the growing number of families with school
age children, the City Commission chose
to take an aggressive approach to meet its
changing demographics. Doors opened to
the Aventura City of Excellence School in
the fall of 2003 which is adjacent to the
new Community Recreation Center. The
84,000 square foot state-of-the-art school
serves 972 Aventura schoolchildren from
kindergarten to 8th grade.
Privatization of Services
The following services are contracted to
private contractors or vendors via performance
contracts:
. Building Plans Review & Inspections
. Road, ROW, Park & Median
Maintenance
. Engineering Services
. City Attorney and Legal Services
. Recreation Programming & Special
Events
. Arts & Cultural Center Operations
. Solid Waste
. Shuttle Bus Service
1-3
. Charter School Teachers
Educational program
. Planning Services
and
Incorporation Accomplishments
.:. Highly Visible Police Department, Low
Crime Rate
.:. Strong and Growing Economic Base
.:. Lowest Tax Rate - No Increase for the
Past 14 Budgets
.:. New Parks and Recreational
Opportunities for All Age Groups
.:. Citywide Shuttle Bus Service
Ridership Continues to Expand
.:. Road and Safety Improvements -
Traffic Lights, Sidewalks
.:. New Land Development Regulations -
Control Over Zoning
.:. Citywide Beautification Program - Bus
Shelters & Benches
.:. High Landscape and Roadway
Maintenance Standards
.:. Reduced Costs to Citizens - City's
Assumption of roads, landscaping and
bus service.
.:. "A" rated Charter School
.:. Community Recreation Center
.:. Government Center
Long Term Goals & Objectives
On November 7, 1995, the citizens of
Aventura overwhelmingly voted to approve the
City's Charter and officially incorporate as
Miami-Dade County's 28th municipality.
Incorporation afforded residents the
opportunity to improve the quality of
government services they receive and take
control of the City's destiny. Since
incorporation, a great deal of progress has
been made to accomplish the goals of
incorporation with the creation of our own
police force, new and expanded parks and
recreation opportunities and citywide
beautification projects. Aventura is governed
by a commission-manager form of
government, combining the political leadership
of its elected officials with the executive
experience of its City Manager. This structure
is vastly different from that of other local
governments, emulating the private sector by
privatizing services and emphasizing customer
service based on the following principles:
. Prompt response to citizen requests.
. One-stop service for permits and
business licenses.
. Commitment to public involvement.
. Utilization of "Electronic Government"
to provide service and information.
. Commitment to hiring only the most
qualified and highly motivated
employees.
. Limiting the number of employees by
privatizing or contracting with the
private sector for many services.
. A professional, businesslike manner at
all times.
. An emphasis on quality not quantity.
. A high quality of life for citizens,
businesses and visitors.
. A safe and secure environment to live
and work.
. Low taxes.
. Establishing a small number of
operating departments that work
closely with the community.
1-4
Budget Procedures and Process
Budget System
Th~ C!ty of Aventura uses the Budgeting by
Objectives Process in the formulation of its
budget. Departmental Budgets include a
Recap page that contains the Department
Description and Personnel Allocation
Summary and Organization Chart. Each
department also includes an Objectives page
and a Budgetary Account Summary. The
Objectives page presents a review of the
department objectives and
performance/workload indicators. The
Budgetary Account Summary provides
expenditure detail and a comparison of current
and previous year's expenditures. The
Budgetary Process is intended to be very
valuable in communicating with the
Commission and citizens of the City.
Budget Process
The City's fiscal year shall begin on October
1 st and end on September 30th of each year as
mandated by Florida statutes. When the
certified taxable real estate and tangible
property values for the City is received from
the Miami-Dade County Property Appraiser on
July 1 st of each year, the City Manager then
submits to the City Commission the Proposed
Operating and Capital Budget for the coming
year no later than July 10th of each fiscal year.
The preliminary millage rate is based on the
certified taxable value. The appropriations
contained in the proposed recommendation
shall not exceed the funds derived from
taxation and other revenue sources.
The City's Budget process began in April with
a staff meeting between the City Manager and
Department Directors to review budget
philosophy and develop overall goals and
objectives. The entire budget process
encompasses approximately five (5) months of
the fiscal year. During this period, meetings
were held with Department Directors, the City
Commission and the public to insure
representative input. The budget calendar that
follows details the actions taken during the
budget process.
Budget Adoption
The budget is approved via Ordinance at two
public meetings scheduled for September
conducted by the City Commission. The
adopted budget is integrated into the
accounting software system effective October
1 st.
Budget Control/Monitoring
Funds appropriated in the Budget may be
expended by and with the approval of the City
Manager in accordance with the provisions of
the City Charter and applicable law. Funds of
the City shall be expended in accordance with
the appropriations provided in the Budget and
shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations
or the reduction of appropriations, if any, shall
be made in accordance with Section 4.07 of the
City Charter.
The Budget establishes a limitation on
expenditures by department total. Said limitation
requires that the total sum allocated to each
department for operating and capital expenses
may not be increased or decreased without
specific authorization by a duly-enacted
Resolution/Ordinance affecting such
amendment or transfer. Therefore, the City
Manager may authorize transfers from one
individual line item account to another, so long
as the line item accounts are within the same
department and fund.
The "Personnel Allocation Summary"
enumerates all authorized budgeted positions.
However, the City Manager may amend said
authorized budgeted positions in order to
address the operating needs of the department
so long as sufficient budgeted funds are
available.
1-5
The budget is monitored on a monthly basis to
track variances between actual and budgeted
amounts. Significant variances are
investigated and monitored for corrective
action. Quarterly review meetings are held
with the Finance Director and City Manager.
Encumbrances do not constitute expenditures
or liabilities in the current year, but instead are
defined as commitments related to
unperformed contracts for goods or services,
which are only reported in governmental
funds.
Budget Amendment
Upon the passage and adoption of the budget
for the City of Aventura, if the City Manager
determines that the department total will
exceed its original appropriation, the City
Manager is authorized to prepare such
Resolutions/Ordinances for consideration by
the City Commission as may be necessary
and proper to modify any line item from the
Budget.
The Budget Amendment Process will differ as
to form depending on whether or not the
original budget appropriation is exceeded as
follows:
. Any change or amendment to the
budget that will increase the original total
appropriated amount can only be accomplished
with the preparation of an Ordinance requiring
two (2) public hearings and approval by the City
Commission.
. Any change or amendment to the
budget which transfers monies within a fund but
does not increase the total appropriated
amount can be accomplished with the
preparation of a Resolution. This does not
require a public hearing, however, approval by
the City Commission is still necessary.
Basis of Accounting
Basis of Accounting refers to the time period
when revenues and expenditures are
recognized in the accounts and reported on the
financial statements. Basis of accounting
relates to the timing of the measurements
made, regardless of the measurement focus
applied.
The accrual basis of accounting is followed for
the proprietary fund types. The modified
accrual basis of accounting is followed in the
governmental fund types and the expendable
trust funds type. Under the modified accrual
basis of accounting, revenues are recorded
when susceptible to accrual, that is, when they
are both measurable and available. Available
means collectible within the current period or
soon enough thereafter to pay current liabilities.
Expenditures are generally recognized under
the modified accrual accounting when the
related fund liability is incurred. Exceptions to
the general rule are principal and interest on
general long-term debt which is recognized
when due.
The City applies all applicable GASB
pronouncements as well as the following
pronouncements issued on or before
November 30, 1989, unless those
pronouncements conflict with or contradict
GASB pronouncements: Financial Accounting
Standards Board (FASB) statements and
interpretations, Accounting Principles Board
(APB) opinions and Accounting Research
Bulletins (ARBs).
During June 1999, the Government
Accounting Standards Board (GASB) issued
Statement No. 34. This statement established
new accounting and financial reporting
standards for state and local governments.
The City implemented the new financial
reporting requirements of GASB 34.
1-6
Fund Structure
The accounts of the City are organized and
operated on the basis of funds and account
groups. A fund is an independent fiscal and
accounting entity with a self-balancing set of
accounts. Fund accounting segregates funds
according to their intended purpose and is
used to aid management in demonstrating
compliance with the finance-related legal and
contractual provisions. The minimum number
of funds is maintained consistent with legal
and managerial requirements. Account
groups are a reporting device to account for
certain assets and liabilities of the
governmental funds not recorded directly in
those funds. The following governmental
funds have annual appropriated budgets:
Government Fund Types
The General Fund is the City's primary
operating fund. It accounts for all financial
resources of the City, except those required to
be accounted for in another fund. Resources
are derived primarily from taxes, franchise and
utility taxes, charges for services, and
intergovernmental revenues. Expenditures
are incurred to provide general government,
public safety, community development and
community services.
Special Revenue Funds account for revenue
sources that are legally restricted to
expenditures of specific purposes (excluding
pension trusts and major capital projects).
Included in the budget are the following
special revenue funds:
. Police Education (110)
. Transportation & Street Maintenance (120)
. Police Capital Outlay Impact Fee (140)
. Park Development (170)
. 911 (180)
The Debt Service Funds account for the
servicing of general long-term and are
comprised of the following debit service funds:
. FMLC 1999 Debt Service (230)
. 2000 Loan Debt Service (240)
. 2002 Loan Debt Service (250)
. FIFC Loan Debt Service (290)
The Capital Construction Funds accounts for
the acquisition and/or construction of major
capital projects funded by bond or loan
proceeds and transfer from other
governmental funds. Included in the budget is
the following Capital Projects Fund:
. Arts & Cultural Center Construction (391)
Proprietary Funds
The Enterprise Fund is used to account for
operations that are financed and operated in a
manner similar to a commercial enterprise,
where the intent of the governing body is that
the costs of providing goods or services to the
general public on a continuing basis be
financed or recovered primarily through user
charges, or where the governing body has
decided that periodic determination of the
revenue earned, expenses incurred, and/or
net income is appropriate for capital
maintenance, public policy, management
control, accountability or other purposes.
Included in the budget is the following
Enterprise Fund:
. Stormwater Utility (410)
Funds Excluded from Adopted Budget
The City owns and operates a Charter School
which is accounted for in a separate Special
Revenue fund. The School operates on a
fiscal year basis ending June 30th. Since the
fund was created under a Charter from the
School Board it is adopted separately by the
City Commission in June.
1-7
....
Financial Policies
The City's financial policies, compiled below,
set forth the basic framework for the overall
fiscal management of the City. Operating
independently of changing circumstances and
conditions, these policies assist the decision-
making process of the City Manager and City
Commission. These policies provide
guidelines for evaluating both current activities
and proposals for future programs.
Most of the policies represent long-standing
principles; traditions and practices that have
guided the City in the past and have helped
maintain financial stability over the last 10
years. They are reviewed annually as a
decision making tool and to ensure their
continued relevance in an ever-changing
environment.
Operating Budget Policies
1. The City will maintain at a minimum, an
accessible cash reserve equivalent to
eight (8) weeks of operating costs.
2. No new or expanded services shall be
implemented without a corresponding
revenue source or the implementation
of trade-offs of expenses or revenues
at the same time. This applies to
personnel, equipment and any other
peripheral expenses associated with
the service.
3. The City shall continue to support a
scheduled level of maintenance and
replacement of its infrastructure.
4. The City shall support capital
expenditures that reduce future
operating costs.
Capital Budget Policies
1. Annually, the City will prepare a five-
year capital improvement program
(CIP) analyzing all anticipated capital
expenditures and identifying associated
funding sources. Future capital
expenditures necessitated by changes
in population, changes in development,
growth, redevelopment or changes in
economic base will be calculated and
included in the Capital update process.
2. The City will perform all capital
improvements in accordance with an
adopted capital improvement program.
The City will maintain its physical
assets at a level adequate to protect
the City's capital investment and
minimize future maintenance and
replacement costs. The budget will
provide for the adequate maintenance
and the orderly replacement of the
capital equipment from current
revenues wherever possible.
3. The City will provide sufficient funds to
replace and upgrade equipment as well
as to take advantage of new
technology thereby ensuring that
employees have safe and efficient tools
to provide their service. It reflects a
commitment to further automation and
use of available technology to improve
productivity in the City's work force.
The objective for upgrading and
replacing equipment includes: (1)
normal replacement as equipment
completes its useful life, (2) upgrades
to new technology, and (3) additional
equipment necessary to service the
needs of the Charter School.
4. The City will use the following criterion
to evaluate the relative merit of each
capital project. Capital expenditures will
foster goals of:
1. Projects specifically included in an
approved replacement schedule.
2. Projects that reduce the cost of
operations.
3. Projects that significantly improve
safety and reduce risk exposure.
5. The classification of items as capital or
operating will be determined by two (2)
criteria cost and frequency.
Generally, a capital project has a
"useful life" of more than one (1) year
and a value of $5,000 or more.
6. The City will coordinate development of
the capital improvement program with
the development of the operating
1-8
budget. Future operating costs
associated with new capital
improvements will be projected and
included in the operating forecasts.
7. The first year of the five-year capital
improvement program will be used as
the basis for formal fiscal year
appropriations during the annual
budget process.
8. The City will maintain all of its assets at
a level adequate to protect the City's
capital investment and to minimize
future maintenance and replacement
costs.
9. The City will identify the estimated cost
of capital projects and prepare a
funding projection that considers
revenues and operating costs to be
included in the Capital Improvement
Program document that is submitted to
the City Commission for approval.
10. The City will determine the most
appropriate financing method for all
new projects.
11. If appropriate, the City will attempt to
maintain a mixed policy of
pay-as-you-go and borrowing against
future revenues for financing capital
projects.
12. The City will maintain ongoing
maintenance schedules relating to
road, sidewalk and drainage system
improvements.
13. The City will address and prioritize
infrastructure needs on the basis of
protecting the health, safety and
welfare of the community.
14. A CI P preparation calendar shall be
established and adhered to.
15. Capital projects will conform to the
City's Comprehensive Plan.
16. Long-term borrowing will not be used to
fund current operations or normal
maintenance.
17. The City will strive to maintain an
unreserved General Fund balance at a
level not less than 7.5% of the annual
General Fund revenue.
18. If new project appropriation needs are
identified at an interim period during the
fiscal year, the funding sources will be
identified and mid-year budget
amendments will be utilized to provide
formal budgetary authority. In addition
budget amendments may be utilized to
increase appropriations for specific
capital projects.
Revenue Policies
1. The City will attempt to maintain a
diversified and stable revenue system
as a shelter from short-run fluctuations
in any single revenue source.
2. The City will attempt to obtain new
revenue sources as a way of ensuring
a balanced budget.
3. The City will review fees/charges
annually and will design or modify
revenue systems to include provisions
that automatically allow charges to
grow at a rate that keeps pace with the
cost of providing the service.
Cash Management/Investment Policies
In accordance with Section 218.415, F.S., on
June 2, 2009 the City Commission adopted, by
Resolution, Chapter 6.6 of the Administrative
Policy Directives and Procedures Manual,
entitled "Investment Objectives and
Parameters" as the City's Investment Policy
for the Management of Public Funds. The
underlying objective of the policy is to properly
manage and diversify the City's investments to
ensure:
1. Safety of Capital
2. Liquidity of Funds
3. Investment Income
The purpose of this policy is to set forth the
investment objectives and parameters for the
management of public funds of the City.
These policies are designed to ensure the
prudent management of public funds, the
availability of operating and capital funds when
needed and a competitive investment return.
This investment policy applies to the
1-9
investment of public funds in excess of
amounts needed to meet current expenses,
which includes cash and investment balances
of City funds.
At the recommendation of our Investment
Manager and as part of our FY 2009/10
budget process (adoption by Ordinance) we
added the following three (3) investment
categories to our current investment policy.
1. Commercial Paper
Commercial paper of any United States
company that is rated "Prime-1" by Moody's
and "A-1" by Standard & Poor's (prime
commercial paper). If the commercial paper
is backed by a letter of credit ("LOC"), the
long-term debt of the LOC provider must be
rated "A" or better by at least two (2)
nationally recognized rating agencies.
Portfolio Composition
A maximum of 25% of available funds may
be directly invested in prime commercial
paper.
Limits on Individual Sectors
A maximum of 10% of available funds may
be invested with anyone (1) sector.
Limits on Individual Issuers
A maximum of 2% of available funds may
be invested with anyone (1) issuer.
Maturity Limitations
The maximum length to maturity for prime
commercial paper shall be 270 days from
the date of purchase.
2. Corporate Notes
Corporate notes issued by corporations
organized and operating within the United
States or by depository institutions licensed
by the United States that have a long term
debt rating, at the time of purchase, at a
minimum "Aa" by Moody's and a minimum
long term debt rating of "AA" by Standard &
Poor's.
Portfolio Composition
A maximum of 25% of available funds may
be directly invested in corporate notes.
Limits on Individual Sectors
A maximum of 1 0% of available funds may
be invested with anyone (1) sector.
Limits on Individual Issuers
A maximum of 2% of available funds may
be invested with anyone (1) issuer.
Maturity Limitations
The maximum length to maturity for
corporate notes shall be three (3) years from
the date of purchase.
3. Taxable/Tax-Exempt Municipal Bonds
State (Florida) and/or (Florida) local
government taxable and/or tax-exempt debt,
general obligation and/or revenue bonds,
rated at least "Aa" by Moody's and "AA" by
Standard & Poor's for long-term debt, or
rated at least "MIG-2" by Moody's and "SP-
2" by Standard & Poor's for short-term debt.
Portfolio Composition
A maximum of 25% of available funds may
be invested in taxable and tax-exempt
General Obligation bonds. A maximum of
10% of available funds may be invested in
taxable and tax-exempt Revenue and
Excise tax bonds of the various
municipalities of the State of Florida,
provided none of such securities have been
in default within five (5) years prior to the
date of purchase.
Maturity Limitations
A maximum length to maturity for an
investment in any state or local government
debt security is five (5) years from the date
of purchase.
Reserve Policies
The City will maintain a fund balance of at
least $5,000,000.
1-10
Accounting, Auditing, and Financial
Reporting Policies
1. An independent audit will be
performed annually.
2. The City will produce annual financial
reports in accordance with Generally
Accepted Accounting Principles
(GAAP) as outlined by the
Governmental Accounting Standards
Board (GASB).
Financing Programs and Debt
Administration
The City currently has three outstanding long-
term debt issues. At September 30, 2009, the
principal balance outstanding totaled
$32,140,000.
The Florida Municipal Loan Council loan is
secured solely by a covenant to budget and
appropriate the required debt service
payments each year. The loan is structured
the same as a serial bond issue with principal
payments on April 1 st and interest payments
on April 1 st and October 1 st of each year with
the final maturity on April 1, 2029. Debt
service requirements average approximately
$1.35 million per year over the thirty-year life
of the bonds. Interest rates range from 3.2%
to 5.125% depending on maturity date.
The Series 2000 Revenue Bonds are bank
qualified debt, secured solely by a covenant to
budget and appropriate the required debt
service each year. This loan is structured the
same as a serial bond issue with annual
principal payments due on October 1 st of each
year and semi-annual interest payments on
April 1st and October 1st. Debt service
requirements average approximately $510,000
per year over the twenty year life of the
obligation. The interest rate is 5.04%.
The Series 2002 Revenue Bonds were
financed through the Florida
Intergovernmental Finance Commission. The
loan is secured solely by the covenant to
budget and appropriate the required debt
service payments each year. This loan is
structured the same as a serial bond issue
with principal payments due August 1st and
interest payments due on February 1st and
August 1 st of each year. I nterest rates range
from 2.5% to 5.0% during the 30 year term of
the financing. Debt Service requirements are
approximately $840,000 per year for the next
several years.
Debt Policy and Administration
The City has established an informal policy
regarding the utilization and management of
debt instruments. Debt is used for a variety of
purposes. The principal use of debt by the
City has been for making capital expenditures.
This informal policy was formed to establish
criterion and procedures for the issuance of
debt financing by the City. This Debt Policy
supports the commitment of the City
Commission, management, staff and other
decision makers to adhere to the sound
financial management practices including full
and timely repayment of all borrowings and
achieving the lowest possible cost of capital.
1. General
a) The City will analyze all funding
alternatives in order to minimize
the impact of debt structures on
the taxpayers.
b) The City may utilize debt to
refinance current debt or for the
acquisition, construction or
remodeling of capital improvement
projects that cannot be funded
from current revenue sources or in
such cases wherein it is more
equitable to the user of the project
to finance the project over its
useful life.
2. Debt Structure
The City may consider the use of
credit enhancements (letters of credit,
bond insurance, surety bonds, etc.)
when such credit enhancements
process cost effective.
1-11
3. Issuance of Obligations
a) The City may retain an
independent financial advisor for
advice on debt structuring and
marketing debt issuances.
b) The City may also retain
independent bond counsel and
disclosure counsel for legal and
procedural advice on all debt
issuances.
c) As necessary, the City may retain
other service advisors, such as
trustees, underwriters and pricing
advisors.
d) Any process utilized to select
professional service providers in
connection with the City's debt
program shall be in conformance
with City purchasing policies,
procedures and requirements.
4. Maturity of the Debt
Bonds will generally not have more
than thirty (30) year duration.
5. Payment of Debt
In order to ensure the timely
remittance of bond payments, such
payments will be paid by recurring
wire transfer on or before the bond's
respective due date.
Although the City Charter makes no reference
to limitations in establishing debt, the City has
limited its borrowing to prudent levels that are
able to be satisfied with existing revenue and
cash flow projections. The City utilizes debt
financing on large expenditures for capital
projects or purchases that may be depreciated
over their useful lives. By using debt
financing, the cost of the expenditure is
amortized over its useful life allowing the
expenditure to be matched against revenue
streams from those receiving the benefits.
When establishing debt, there are a number of
factors that must be considered in the process.
These factors include the long-term needs of
the City and the amount of resources available
to repay the debt. There are different ways for
a City to achieve debt financing. The City may
obtain a bank loan, issue special revenue
bonds or ask the residents to approve a ballot
item authorizing the issuance of general
obligation bonds. The Commission considers
the asset's useful life and current economic
conditions, to determine the appropriate
financing instrument.
Cash Management
All funds, other than restricted cash held by
fiscal agents resulting from borrowing
transactions, are centrally managed through
the use of a pooled cash account. During the
year, all funds in the pooled cash accounts
were held in an interest bearing checking
account collateralized through the State
Treasury Public Depository program or with
the Florida State Board of Administration
(SBA) investment pool. The checking account
and SBA investment pool are fully insured and
immediately available and considered as cash
and cash equivalents.
With the exclusion of accounts held by fiscal
agents, the total portfolio ranged from $10 to
$12 million.
Risk Management
The City is insured with the Florida Municipal
Insurance Trust for liability, property and
workers compensation coverage. The liability
limit under the policy is $5,000,000.
1-12
City of A ventura, Florida
Demographics and Miscellaneous Statistics
Date of Incorporation
Form of City Government
Area
Population per State Estimate *
Ethnic Distribution **:
White (Non-Hispanic)
Hispanic
Age Distribution **:
Under 20
20-34
35-54
55-64
65+
Average Household Size **:
Average Household size
Average Family size
Housing Occupancy **:
Total housing units
Owner occupied housing units
Renter occupied housing units
Seasonal, recreational and vacant
housing units
Full Time Employees
Public Facilities Located
within Corporate Limits:
Public Parks
Open Space Recreation (acres)
Public Libraries (Operated by Miami
Dade County)
November 7, 1995
Commission - Manager
3.2 Square Miles
31 , 126
73.1%
20.7%
African American
Other
1.7%
4.5%
11.0%
18.2%
23.5%
12.0%
35.3%
1.79
2.45
20,020
10,044
3,956
6,020
174
Public Tennis Center
2
Public Recreation Centers 1
6
30.5 *** Public Schools
Charter Schools
Police Stations
o
1
1
1
Fire Stations (Operated by Miami
Dade County) 2
* State of Florida, Bureau of Economic & Business Research. Population is as of April 1, 2009.
**U.S. Census Bureau, Profile of General Demographic Charactenstics: 2000 for Aventura,
Florida
***City of Aventura comprehensive plan
1-13
DATE
April 5
April 21
April 21
to
May 12
May 17
to
June 2
June 2
to
June 30
July 10
July 15
September 14
September 22
September 23
October 1
2010/11
BUDGET PREPARATION CALENDAR
RESPONSIBILITY
ACTION REQUIRED
City Manager
All Department Directors
Staff meeting is held to review budget
philosophy and develop overall goals,
objectives and performance indicators.
City Manager
Staff meeting to review budget preparation
process. Electronic spreadsheets are
delivered to Department Directors.
All Department Directors
City Manager
Finance Department
Completed budget estimates are submitted to
City Manager. Revenue estimates are
prepared.
Finance Department
City Manager
Completion of non General Fund budgets to
include totals of all revenues and
expenditures submitted to City Manager.
City Manager
Conducts departmental budget review
meetings, balances budget and prints
budget document.
City Manager
City Manager's recommended budget
document and message are submitted to
City Commission.
City Commission
City Manager
Budget Review Meeting, adopt tentative ad
valorem rate to transmit to County for
notification purposes.
City Commission
First reading on budget and ad valorem tax
rate ordinances.
City Commission
Second reading on budget, ad valorem tax
rate ordinance, and Public Hearing.
City Clerk
Tax rate ordinance delivered to Property
Appraiser.
All Departments
New budget becomes effective.
1-14
City of Aventura, Florida
Assessed Value and Estimated Actual Assessed Value of Taxable Property
Last Ten Fiscal Years
Fiscal Year Tax Less: Total Taxable
Ended Roll Real Personal Tax Exempt Assessed
September 30, Year Property Property Real Property Value
2001 2000 $ 3,349,591,933 $ 160,779,980 N1A $ 3,510,371,913
2002 2001 3,752,226,238 162,055,639 N1A 3,914,281,877
2003 2002 4,007,501,399 160,384,595 N1A 4,167,885,994
2004 2003 4,569,228,195 161,725,854 N1A 4,730,954,049
2005 2004 5,378,718,735 178,342,801 N1A 5,557,061,536
2006 2005 6,780,880,599 187,347,215 (351,806,315) 6,616,421,499
2007 2006 8,331,742,670 201,721,611 (372,540,477) 8,160,923,804
2008 2007 9,77 4,193,983 227,245,274 (391,557,538) 9,609,881,719
2009 2008 9,860,466,135 209,118,365 (629,776,968) 9,439,807,532
2010 2009 8,472,085,281 221,526,640 (629,776,968) 8,063,834,953
Note: (1) Florida Law requires that all property be assessed at current fair market Vcllue.
1-15
Tax Rate Comparison
The City of Aventura has the lowest tax rate in Miami-Dade County. The following table
compares the 2009/10 fiscal year adopted tax rates of the cities located in Miami-Dade
County:
Total Operating Debt
City Millage Millage Millage
Aventura 1.7261 1.7261 0.0000
Uninc. County 2.0083 2.0083 0.0000
Pinecrest 2.1040 2. 1 040 0.0000
Miam i Lakes 2.4470 2.4470 0.0000
Palmetto Bay 2.4470 2.4470 0.0000
Doral 2.4470 2.4470 0.0000
Bal Harbour 2.5265 2.5265 0.0000
Cutler Bay 2.5888 2.5888 0.0000
Sunny Isles Beach 2.6500 2.6500 0.0000
Key Biscayne 3.2000 3.2000 0.0000
Sweetwater 3.9252 3.9252 0.0000
Bay Harbor Islands 4.4120 4.4120 0.0000
Virginia Gardens 4.4233 4.4233 0.0000
Surfs ide 4.7332 4.7332 0.0000
North Bay Village 4.7987 4.2772 0.5215
Hialeah Gardens 4.9000 4.9000 0.0000
South Miam i 4.9526 4.9526 0.0000
Miam i Gardens 5.3734 5.3734 0.0000
Medley 5.6500 5.6500 0.0000
Coral Gables 5.8950 5.8950 0.0000
Miam i Beach 5.9123 5.6555 0.2568
Homestead 6.2917 6.2917 0.0000
Hialeah 6.5400 6.5400 0.0000
Miami Springs 6.5924 6.1698 0.4226
West Miami 6.7376 6.7376 0.0000
Indian Creek 6.9500 6.5000 0.4500
North Miami 7.4973 7.3390 0.1583
North Miami Beach 7.5731 6.6136 0.9595
Florida City 7.7500 7.7500 0.0000
EI Portal 7.8442 7.8442 0.0000
Opa-Iocka 8.3000 8.3000 0.0000
Miami 8.3335 7.6740 0.6595
Golden Beach 8.5000 7.1525 1.3475
Miami Shores 8.7059 8.0000 0.7059
Biscayne Park 8.8903 8.8903 0.0000
1-16
Where Your Tax Dollars Go
Based on 2009/10 Tax Rates
Florida Inland
Navigation
District, 0.19%
South Florida
Water
Management
District, 2.87%
Evergaldes,
0.48%
City of
Aventura, 9.27%
I
Components of Property Tax bill for 2009/10
Miam i-Dade County
Miam i-Dade County School Board
Evergaldes
South Florida Water Management District
Florida Inland Navigation District
City of Aventura
Total Millage Rate
2009/10
Adopted
M iIIages
8.2322
7.9950
0.0894
0.5346
0.0345
1.7261
18.6118
1-17
Comparison of Number of Employees
200
180
160
140
100
o
o&olloE
.
lIIo=IDJo-IFI!IoJII
120
80
60
01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11
-+-Citywide 0 Police I
01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11
City Commission 7 7 7 7 7 7 7 7 7 7
Office of the City Manager 5 5 5 5 5 5 5 5 5 4.6
Legal 0 0 0 0 0 0 0 0 0 0
City Clerk's Office 2 2 2 2 2 2 2 2 2 2
Finance 10 10 12 11 12 8 8 7 7 7
Information Technology 0 0 0 0 0 5 5 5 6 6
Public Safety 102 108 108 110 115 120 119 119 121 120
Community Development 12 12 11 11 10 10 10 9 9 8.4
Arts & Cultural Center 0 0 0 0 0 0 0 1 0 0
Community Services 17 16 16 16 17 24 31 28 28 28
Charter School* 0 0 0 2 2 3 3 3 3 3
Total 155 160 163 164 170 184 190 186 188 186
* Included in Charter School Fund Budget Document
1-18
2-1
SUMMARY OF
ALL FUNDS
CITY OF AVENTURA
I SUMMARY OF ALL FUNDS I
2010/11
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
APPROVED HALF YEAR CITY MANAGER
FUND ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. FUND 2007/08 2008/09 2009/10 2009/10 2010/11
001 General Fund $ 49,134,445 $ 50,311,985 $ 47,763,399 $ 35,053,429 $ 45,561,281
110 Police Education Fund 13,229 8,106 20,733 16,038 7,000
120 Transportation Fund 2,788,421 1,558,944 1,614,606 623,693 1,480,000
140 Police Capital Outlay Impact Fee Fund 83,941 15,714 16,837 16,345 16,337
170 Park Development Fund 1,930,166 5,302 490,930 491,151 -
180 911 Fund 183,459 258,795 346,216 167,372 323,000
230-290 Debt Service Funds 2,729,143 2,706,563 2,726,196 1,386,143 2,722,813
391 Capital Projects Fund 300,462 4,609,690 864,859 2,609,725 -
410 Stormwater Utility Fund 938,864 911,463 841,458 342,647 841,458
620 Police Off Duty Services Fund 296,467 268,640 300,000 99,173 240,000
I Subtotal 58,398,597 60,655,202 54,985,234 40,805,716 51,191,889 I
Interfund Eliminations (2,277,585) (4,680,587) (2,383,625) (1,191,813) (2,441,069)
I Total Revenue $ 56,121,012 $ 55,974,615 $ 52,601,609 $ 39,613,903 $ 48,750,820 I
EXPENDITURES
DEPT.I APPROVED HALF YEAR CITY MANAGER
DlV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. DEPARTMENT 2007/08 2008/09 2009/10 2009/10 2010/11
Operating Expenditures:
0101 City Commission $ 114,268 $ 111,249 $ 118,943 $ 56,441 $ 119,927
0501 Office of the City Manager 837,800 858,771 913,875 384,428 824,416
0601 Legal 192,763 308,658 280,000 110,090 280,000
0801 City Clerk's Office 265,947 269,248 279,399 100,729 286,068
1001 Finance 753,394 775,748 841,488 412,050 849,590
1201 Information Technology 714,051 743,547 879,272 399,524 915,901
2001 Public Safety 12,439,250 13,593,119 14,480,069 6,744,548 14,930,377
4001 Community Development 2,225,105 1,946,000 1,482,789 915,885 1,477,308
5001 Community Services 5,649,805 5,948,167 5,836,401 2,494,571 5,974,912
7001 Arts & Cultural Center - 154,479 419,823 129,923 684,875
9001 Non-Departmental 1,682,797 1,572,516 1,614,000 534,526 1,614,000
I Subtotal 24,875,180 26,281,502 27,146,059 12,282,715 27,957,374 I
Capital Outlay:
8001 City Commission - - - - -
8005 Office of the City Manager 2,939 2,452 4,000 1,896 2,000
8006 Legal - - - - -
8008 City Clerk's Office 2,820 1,589 3,000 - -
8010 Finance 20,866 3,079 2,000 - 6,000
8012 Information Technology 88,509 35,926 440,148 44,181 96,000
8020 Public Safety 1,114,831 733,920 1,174,714 493,696 889,900
8040 Community Development 8,012 2,693 69,100 - 3,000
8050 Community Services 5,260,637 693,817 3,181,554 786,146 1,377,450
8069 Charter School - - - - -
8070 Arts & Cultural Center - 2,932,852 1,189,859 3,220,854 100,000
8090 Non-Departmental - 38,280 1,550 - -
8090 CIP Reserve - - 16,663,429 10,000 15,596,283
I Subtotal 6,498,614 4,444,608 22,729,354 4,556,773 18,070,633 I
Non - Departmental:
9001 Transfer to Funds - - - - -
9001 Debt Service 2,702,912 2,706,178 2,726,196 1,618,623 2,722,813
I Subtotal 2,702,912 2,706,178 2,726,196 1,618,623 2,722,813 I
I Total Expenditures $ 34,076,706 $ 33,432,288 $ 52,601,609 $ 18,458,111 $ 48,750,820 I
2-2
CITY OF AVENTURA
I SUMMARY OF ALL FUNDS I
2010/11
OPERATING & CAPITAL OUTLAY
DEPT.I APPROVED HALF YEAR CITY MANAGER
DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 15,146,035 $ 16,588,386 $ 17,602,188 $ 8,047,082 $ 17,959,235
3000/3999 Contractual Services 4,906,288 4,977,649 4,951,823 2,341,873 5,096,375
4000/4999 Other Charges/Svcs 3,740,223 3,772,375 3,783,405 1,563,230 3,992,904
5000/5399 Commodities 640,683 508,195 580,600 259,622 652,600
5400/5999 Other Operating Expenses 266,023 434,897 228,Q43 70,908 256,260
I Subtotal 24,699,252 26,281,502 27,146,059 12,282,715 27,957,374 I
6000/6999 Capital Outlay 7,329,648 4,444,608 22,729,354 4,563,171 18,070,633
7000/7999 Debt Service 2,702,912 2,706,178 2,726,196 1,618,623 2,722,813
8000/8999 Transfer to Funds - - - - -
I Total Expenditures $ 34,731,812 $ 33,432,288 $ 52,601,609 $ 18,464,509 $ 48,750,820 I
COMPARATIVE PERSONNEL SUMMARY
2007/08 2008/09 2009/10 2010/11
City Commission 7 7 7 7
Office of the City Manager 5 5 5 4.6
Legal - - - -
City Clerk's Office 2 2 2 2
Finance 8 7 7 7
Information Technology 5 5 6 6
Public Safety 119 119 121 120
Community Development 10 9 9 8.4
Charter School* 3 3 3 3
Community Services 17 16 16 16
Arts & Cultural Center - - - -
I Total Full Time Employees 176 173 176 1741
Total Part Time Employees 14 12 12 12
* Included in Charter School Fund Budget Document
2-3
CITY OF AVENTURA
FUND BALANCE ANALYSIS
I DEPT.I APPROVED HALF YEAR CITY MANAGER I
DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. DEPARTMENT 2007/08 2008/09 2009/10 2009/10 2010/11
GENERAL FUND (001)
Beginning Balance/Carryover $ 13,994,179 $ 15,710,661 $ 16,903,374 $ 16,903,374 $ 16,000,000
Revenues/Sources 35,140,266 34,601,324 30,860,025 18,150,055 29,561,281
Expenditures/Uses (28,943,308) (29,778,584) (31,633,383) (13,432,721 ) (30,127,793)
I" Ending Fund Balance $ 20,191,137 $ 20,533,401 $ 16,130,016 $ 21,620,708 $ 15,433,488 I
SPECIAL REVENUE FUNDS:
POLICE EDUCATION FUND (11 0)
Beginning Balance/Carryover $ 4,601 $ - $ 13,733 $ 13,733 $
Revenues/Sources 8,628 8,106 7,000 2,305 7,000
Expenditures/Uses (2,541) (5,061) (20,733) (10,497) (7,000)
I" Ending Fund Balance $ 10,688 $ 3,045 $ $ 5,541 $ - I
STREET MAINTENANCE FUND (120)
Beginning Balance/Carryover $ 413,552 $ - $ 63,606 $ 63,606 $
Revenues/Sources 2,374,869 1,558,944 1,551,000 560,087 1,480,000
Expenditures/Uses (2,946,632) (1,337,127) (1,614,606) (737,269) (1,480,000)
I Ending Fund Balance $ (158,211 ) $ 221,817 $ $ (113,576) $ - I
POLICE CAPITAL OUTLAY IMPACT FEE FUND (140)
Beginning Balance/Carryover $ 82,534 $ - $ 16,337 $ 16,337 $ 16,337
Revenues/Sources 1,407 15,714 500 8
Expenditures/Uses (75,227) (8,091) (16,837) (16,337)
I Ending Fund Balance $ 8,714 $ 7,623 $ - $ 16,345 $ - I
PARK DEVELOPMENT FUND (170)
Beginning Balance/Carryover $ 1,895,417 $ $ 490,930 $ 490,930 $
Revenues/Sources 34,749 5,302 221
Expenditures/Uses (1,162,610) (281,928) (490,930) (191,771)
I" Ending Fund Balance $ 767,556 $ (276,626) $ $ 299,380 $ - I
911 FUND(180)
Beginning Balance/Carryover $ $ $ 123,216 $ 123,216 $ 100,000
Revenues/Sources 183,459 258,795 223,000 44,156 223,000
Expenditures/Uses (126,036) (193,002) (346,216) (111,900) (323,000)
I Ending Fund Balance $ 57,423 $ 65,793 $ - $ 55,472 $ - I
DEBT SERVICE FUNDS (230-290)
Beginning Balance/Carryover $ 22,494 $ - $ 20,793 $ 20,793 $
Revenues/Sources 2,706,649 2,706,563 2,705,403 1,365,350 2,722,813
Expenditures/Uses (2,702,912) (2,706,178) (2,726,196) (1,618,623) (2,722,813)
I" Ending Fund Balance $ 26,231 $ 385 $ $ (232,480) $ - I
CAPITAL PROJECT FUNDS (320-391)
Beginning Balance/Carryover $ $ $ 864,859 $ 864,859 $
Revenues/Sources 2,250,000
Expenditures/Uses (300,462) (2,932,852) (864,859) (3,220,854)
I" Ending Fund Balance $ (300,462) $ (682,852) $ - $ (2,355,995) $ - I
STORMWATER UTILITY FUND (410)
Beginning Balance/Carryover $ 38,907 $ $ $ $
Revenues/Sources 899,957 911,463 841,458 342,647 841,458
Expenditures/Uses (670,602) (651,175) (841,458) (233,878) (841,458)
I" Ending Fund Balance $ 268,262 $ 260,288 $ $ 108,769 $ - I
POLICE OFF DUTY SERVICES FUND (620)
Beginning Balance/Carryover $ $ $ $ $
Revenues/Sources 296,467 268,640 300,000 99,173 240,000
Expenditures/Uses (254,995) (218,877) (300,000) (88,809) (240,000)
I" Ending Fund Balance $ 41,472 $ 49,763 $ - $ 10,364 $ - I
2-4
GENERAL FUND
2-5
CITY OF AVENTURA
I GENERAL FUND - 001 I
SUMMARY OF BUDGET
2010/11
OPERA TING & CAPITAL OUTLAY
I FUND DESCRIPTION I
The General Fund is used to account for resources and expenditures that are available for the
City's general operations.
REVENUE PROJECTIONS
APPROVED HALF YEAR CITY MANAGER
ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CATEOORY 2007/08 2008/09 2009/10 2009/10 2010/11
Current Revenues $ 35,059,266 $ 34,477,324 $ 30,735,025 $ 18,087,555 $ 29,397,281
Transfers 81,000 124,000 125,000 62,500 164,000
Carryover 13,994,179 15,710,661 16,903,374 16,903,374 16,000,000
~tal Revenues $ 49,134,445 $ 50,311,985 $ 47,763,399 $ 35,053,429 $ 45,561,2811
EXPENDITURES
DEPT.I APPROVED HALF YEAR CITY MANAGER
DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. DEPARTMENT 2007/08 2008/09 2009/10 2009/10 2010/11
Operating Expenditures:
0101 City Commission $ 114,268 $ 111,249 $ 118,943 $ 56,441 $ 119,927
0501 Office ofthe City Manager 837,800 858,771 913,875 384,428 824,416
0601 Legal 192,763 308,658 280,000 110,090 280,000
0801 City Clerk's Office 265,947 269,248 279,399 100,729 286,068
1001 Finance 753,394 775,748 841,488 412,050 849,590
1201 Information Technology 714,051 743,547 879,272 399,524 915,901
2001 Public Safety 12,106,678 13,270,179 14,040,336 6,595,842 14,564,377
4001 Community Development 2,225,105 1,946,000 1,482,789 915,885 1,477,308
5001 Community Services 3,964,088 4,214,158 4,305,401 1,743,641 4,464,912
7001 Arts & Cultural Center - 154,479 419,823 129,923 684,875
9001 Non-Departmental 1,682,797 1,572,516 1,614,000 534,526 1,614,000
I Subtotal 22,856,891 24,224,553 25,175,326 11,383,079 26,081,3741
Capital Outlay
8005 Office ofthe City Manager 2,939 2,452 4,000 1,896 2,000
8006 Legal - - - - -
8008 City Clerk's Office 2,820 1,589 3,000 - -
8010 Finance 20,866 3,079 2,000 - 6,000
8012 Information Technology 88,509 35,926 440,148 44,181 96,000
8020 Public Safety 1,039,604 725,829 1,174,714 493,696 889,900
8040 Community Development 8,012 2,693 69,100 - 3,000
8050 Community Services 2,697,082 407,596 2,179,920 380,556 672,450
8070 Arts & Cultural Center - - 325,000 - 100,000
8090 Non-Departmental - 38,280 1,550 - -
8090 CIP Reserve - - 16,130,016 10,000 15,433,488
I Subtotal 3,859,832 1,217 ,444 20,329,448 930,329 17,202,838 I
Transfer to Funds 2,226,585 4,336,587 2,258,625 1,129,313 2,277 ,069
I Subtotal 2,226,585 4,336,587 2,258,625 1,129,313 2,277,069 I
I Total $ 28,943,308 $ 29,778,584 $ 47,763,399 $ 13,442,721 $ 45,561,2811
2-6
CITY OF AVENTURA
I GENERAL FUND - 001 I
CATEGORY SUMMARY
2010/11
REVENUE PROJECTIONS
APPROVED HALF YEAR CITY MANAGER
OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CODE CATEGORY 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ 23,498,629 $ 23,674,227 $ 20,508,037 $ 14,820,398 $ 19,859,154
320000/329999 Licenses & Permits 6,264,736 4,769,085 4,520,000 728,902 4,385,000
330000/339999 Intergovernmental Revenues 2,418,246 2,398,865 3,288,788 875,459 2,175,677
340000/349999 Charges for Services 1,531,242 1,457,659 1,341,200 611,721 1,660,450
350000/359999 Fines & Forfeitures 424,016 1,893,654 797,000 1,017,369 897,000
360000/369999 Miscellaneous Revenues 922,397 283,834 280,000 33,706 420,000
380000/389999 Transfer from Funds 81,000 124,000 125,000 62,500 164,000
399900/399999 Fund Balance 13,994,179 15,710,661 16,903,374 16,903,374 16,000,000
I Total Available General Fund $ 49,134,445 $ 50,311,985 $ 47,763,399 $ 35,053,429 $ 45,561,281 I
EXPENDITURES
APPROVED HALF YEAR CITY MANAGER
OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CODE CATEGORY 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services 14,891,040 16,369,509 17,302,188 7,958,273 17,719,235
3000/3999 Contractual Services 3,475,286 3,500,243 3,420,823 1,590,943 3,586,375
4000/4999 Other Charges & Services 3,673,954 3,675,812 3,673,405 1,515,935 3,882,904
5000/5399 Commodities 640,683 508,195 576,600 259,592 648,600
5400/5499 Other Operating Expenses 175,928 170,794 202,310 58,336 244,260
I Totalo~erating~~enses 22,856,891 24,224,553 25,175,326 11,383,079 26,081,374 I
6000/6999 Capital Outlay 3,859,832 1,217,444 20,329,448 930,329 17 ,202,838
8000/8999 Transfer to Funds 2,226,585 4,336,587 2,258,625 1,129,313 2,277 ,069
I Total expenditures $ 28,943,308 $ 29,778,584 $ 47,763,399 $ 13,442,721 $ 45,561,281 I
2-7
CITY OF AVENTURA
I GENERAL FUND - 001 I
FUND BALANCE ANALYSIS
2010/11
REVENUE PROJECTIONS
APPROVED HALF YEAR CITY MANAGER
ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CATEGORY 2007/08 2008/09 2009/10 2009/10 2010/11
Beginning Fund Balance $ 13,994,179 $ 15,710,661 $ 16,903,374 $ 16,903,374 $ 16,000,000
Revenues/Sources:
Locally Levied Taxes
Property Taxes $ 15,942,020 $ 15,454,319 $ 13,248,037 $ 11,552,599 $ 11,940,154
Utility Taxes 4,299,132 4,590,306 4,185,000 2,023,618 4,551,000
Unified Comm. Tax 2,442,771 2,861,566 2,400,000 1,115,585 2,600,000
City Business Tax 814,706 768,036 675,000 128,596 768,000
I Subtotal 23,498,629 23,674,227 20,508,037 14,820,398 19,859,1541
Licenses & Permits 6,264,736 4,769,085 4,520,000 728,902 4,385,000
Intergovernmental Rev. 2,418,246 2,398,865 3,288,788 875,459 2,175,677
Charges for Services 1,531,242 1,457,659 1,341,200 611,721 1,660,450
Fines & Forfeitures 424,016 1,893,654 797,000 1,017,369 897,000
Miscellaneous 922,397 283,834 280,000 33,706 420,000
Interfund Transfers In 81,000 124,000 125,000 62,500 164,000
I Subtotal 11,641,637 10,927,097 10,351,988 3,329,657 9,702,127 I
I Total Revenues/Sources $ 35,140,266 $ 34,601,324 $ 30,860,025 $ 18,150,055 $ 29,561,281 I
APPROVED HALF YEAR CITY MANAGER
OBJ ECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CODE CATEGORY 2007/08 2008/09 2009/10 2009/10 2010/11
Expenditures/Uses:
Operating Expenditures
0101 City Commission $ 114,268 $ 111,249 $ 118,943 $ 56,441 $ 119,927
0501 Office of the City Manager 837,800 858,771 913,875 384,428 824,416
0601 Legal 192,763 308,658 280,000 110,090 280,000
0801 City Clerk's Office 265,947 269,248 279,399 100,729 286,068
1001 Finance 753,394 775,748 841,488 412,050 849,590
1201 Information Technology 714,051 743,547 879,272 399,524 915,901
2001 Public Safety 12,106,678 13,270,179 14,040,336 6,595,842 14,564,377
4001 Community Development 2,225,105 1,946,000 1,482,789 915,885 1,4 77 ,308
5001 Community Services 3,964,088 4,214,158 4,305,401 1,743,641 4,464,912
7001 Arts & Cultural Center - 154,479 419,823 129,923 684,875
9001 Non-Departmental 1,682,797 1,572,516 1,614,000 534,526 1,614,000
I Total Operating Expenditures 22,856,891 24,224,553 25,175,326 11,383,079 26,081,3741
Capital Outlay Expenditures 3,859,832 1 ,217 ,444 4,199,432 920,329 1,769,350
Interfund Transfers Out 2,226,585 4,336,587 2,258,625 1,129,313 2,277 ,069
I Total Expenditures/Uses 28,943,308 29,778,584 31,633,383 13,432,721 30,127,7931
Ending Fund Balance
Designated for
I Capital Improvements 20,191,137 20,533,401 16,130,016 21,620,708 15,433,488 1
2-8
2-9
REVENUE
PROJECTIONS
CITY OF AVENTURA
I GENERAL FUND - 001 I
REVENUE PROJECTIONS
2010/11
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Locally Levied Taxes
3111000 Ad Valorem Taxes-Current $ 15,719,769 $ 15,062,722 $ 13,223,037 $ 11,288,126 $ 11,879,670
3112000 Ad Valorem Taxes-Delinquent 222,251 126,283 25,000 264,473 60,484
3125200 Section 185 Premium Tax - 265,314 - - -
3141000 Utility Tax -Electric 3,635,065 3,706,940 3,500,000 1,645,120 3,700,000
3143000 Utility Tax-Water 619,650 831,390 650,000 352,655 800,000
3144000 Utility Tax-Gas 44,417 51,976 35,000 25,843 51,000
3149000 Unified Communications Tax 2,442,771 2,861,566 2,400,000 1,115,585 2,600,000
3161000 City Business Tax 814,706 768,036 675,000 128,596 768,000
l Subtotal 23,498,629 23,674,227 20,508,037 14,820,398 19,859,154 I
Licenses & Permits
3221000 Building Permits 1,615,627 997,205 700,000 518,782 700,000
3221500 Radon/Code Comp Admn. Fee 659 52 - 132 -
3222000 Certificate of Occupancy 339,015 118,636 25,000 13,450 15,000
3231000 Franchise Fee-Electric 3,762,159 3,130,232 3,300,000 - 3,150,000
3234000 Franchise Fee-Gas 51,539 67,928 50,000 7,360 65,000
3237100 Franchise Fee-Sanitation 426,880 415,924 410,000 173,931 420,000
3238000 Franchise Fee-Towing 30,093 30,093 30,000 15,047 30,000
3291000 Engineering Permits 38,764 9,015 5,000 200 5,000
I Subtotal 6,264,736 4,769,085 4,520,000 728,902 4,385,000 I
Intergovernmental Revenues
3312100 Bulletproof Vests 2,965 8,334 - 2,850 -
3312251 Aggressive Driving Program - 120,145 - - -
3312276 American Recovery Reinvestmen - - 1,014,788 - -
3312550 Byrne Grant 7,336 148 - - -
3312910 FEMA 62,462 73,996 - 141 -
3342009 Justice Assistance Grant - 5,653 86,000 - -
3342090 Misc. State Grants - 30,270 - - -
3344901 Maintenance Agreement Paymen 8,677 8,677 - 2,169 8,677
3351200 State Revenue Sharing 390,923 347,225 365,000 158,048 350,000
3351500 Alcoholic Beverage License 14,867 16,745 15,000 9,473 15,000
3351800 Half Cent Sales Tax 1,875,399 1,731,828 1,758,000 685,469 1,750,000
3354930 Fuel Tax Refund 12,724 11,208 8,000 3,916 8,000
3382000 County Business Tax 42,893 44,636 42,000 13,393 44,000
'--Subtotal 2,418,246 2,398,865 3,288,788 875,459 2,175,677 I
Charges For Services
3413000 Certificate of Use Fees 5,715 5,145 5,200 1,890 5,200
3419000 Election Filing Fees - - - - 250
3419500 Lien Search Fees 37,286 47,708 25,000 33,980 25,000
3421300 Police Services Agreement 484,571 508,521 656,000 250,000 760,000
3425000 Development Review Fees 197,197 73,270 25,000 40,145 25,000
3471000 Rec/Cultural Events 66,415 55,189 60,000 17,050 60,000
3472000 Parks & Recreation Fees 110,210 124,206 90,000 98,584 125,000
3472500 Community Center Fees 193,703 181,844 175,000 125,681 175,000
3473000 AACC Fees and Rentals - - 30,000 - 150,000
3474000 Founders Day 42,679 34,200 40,000 24,783 35,000
3475000 Summer Recreation 393,466 427,576 235,000 19,608 300,000
I Subtotal 1,531,242 1,457,659 1,341,200 611,721 1,660,450 I
2-10
Fines & Forfeitures
3511000 County Court Fines 404,653 401,368 390,000 123,705 390,000
3541000 Code Violation Fines 19,363 16,312 7,000 11,292 7,000
3542000 Red Light Violations 1,475,974 400,000 882,372 500,000
'--Subtotal 424,016 1,893,654 797,000 1,017,369 897,000 I
Misc. Revenues
3611000 Interest Earnings 853,977 234,623 250,000 (985) 350,000
3644200 Sale of Assets 40,359 27,096 5,000 3,244 5,000
3644910 Lost/Abandoned Property 529
3662000 AACC Contributions
3662010 Brick Pavers 2,800 25,000
3662020 Honor Roll 9,500 15,000
3691000 Cobra Billings 4,542
3699000 Misc. Revenues 23,519 21,586 25,000 19,147 25,000
I Subtotal 922,397 283,834 280,000 33,706 420,000 I
Non-Revenue
3811018 Transfer from 911 Fund 51,000 94,000 125,000 62,500 164,000
3811019 Transfer from Charter School Op 30,000 30,000
3999000 Carryover 13,994,179 15,710,661 16,903,374 16,903,374 16,000,000
I Subtotal 14,075,179 15,834,661 17,028,374 16,965,874 16,164,000 I
Total Available General Funl $ 49,134,445 $ 50,311,985 $ 47,763,399 $ 35,053,429 $ 45,561,281 I
2-11
REVENUE PROJECTION RATIONALE
LOCALLY LEVI ED TAXES
3111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by
Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a
maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax
rate multiplied by the assessed value of the City which is provided by the County Property
Appraiser. The amount is then budgeted at 95% of its gross value to allow for prompt
payment discounts and other adjustments in accordance with Florida Statutes. The City's
assessed value as reported by the Property Appraiser is $7,244,606,607. This amount is
10.2% or $819,228,346 lower than last year. The City experienced a reduction in the
taxable assessed property values due to the impact of the decline in the housing market
caused by the economic recession. The ad valorem millage levy for fiscal year 2010/11 is
recommended to be 1.7261, which is the same rate adopted last year. This will generate
$11,879,670 compared to last year's amount of $12,223,037. This represents the sixteenth
year without an increase.
City Tax Rate History:
Ad Valorem Taxes - Current
1995/96 to 2006107 - 2.2270
2007/08 to present - 1.7261
$18,000,000 '
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$-
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3112000 Ad Valorem Taxes Delinquent - This revenue source is derived by those
taxpayers who do not pay their taxes by March 31 of any given year. On average the total
revenue received in this category is minimal when compared to the total Ad Valorem taxes
collected.
Ad Valorem Taxes - Delinquent
<"
$250,000 '~
$200,000 (~. '.
$150,000 / _ _
$100,000 ,.'
,
$50,000 <' ~
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2-12
3141000 Utility Tax-Electric - Section 166.231(1)(A), Florida Statutes, authorizes a city to
collect Public Service or Utility Taxes. Miami-Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity. The
City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection
is based on historical actual collections for the past three years.
Utility Tax - Electric
;;j::~: i-~
$3,600,000 <~ I
$3,500,000 . --I
$3,400,000 '.
$3,300,000 .~r. -I
$3,200,000 . -I
$3,100,000 .~,
$3,000,000 ;. . ..
$2,900,000 ' .~
~'t;;..\\:J<--; ~v,\\:J<O ~!o\\j'\ \j'\\O'b c::,co\oOJ c::,o,\",>-O >:-,\)\",>-'y
~ ~ ~ ~ ~ ~ ~
3143000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Miami-Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The City
enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is
based on historical collections for the past two fiscal years.
Utility Tax - Water
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$-
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3144000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Miami-Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on gas and oil. The
City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection
is based on actual collections for the past two fiscal years.
Utility Tax - Gas
$120,000 /"
$100,000 ~
:::::: ,: . ~'l-
$20,000 .,' I J.;r
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2-13
3149000 Unified Communications Tax - Effective October 1, 2001, the Unified
Communications Tax replaced municipal utility taxes and franchise fees on all
telecommunication, cable and other communication services. The projection is based on
actual collections for the past fiscal year and a slight reduction due to the economy.
Unified Communications Tax
:::::: /dl
$2,000,000 ,.
$1,500,000 ".' - - -
,A-- ----
$1,000,000 '
$500,000 ..
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~ ~ ~ ~ ~ ~ ~
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3161000 City Business Tax - Pursuant to Chapter 205, Florida Statutes, the City has
adopted an ordinance imposing a business tax for the privilege of engaging in or managing
any business, profession or occupation within the City. The amount budgeted is based on
actual collections in the 2009/10 fiscal year.
City Business Tax
1!1I111 ~1DIlIl
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~ ~ ~ ~ ~ ~ ~
LICENSES AND PERMITS
3221000 Buildinq Permits - Permits must be issued to any individual or business that
performs construction work within the corporate limits of the City. These permits are issued
for construction, such as plumbing, electrical, structural, mechanical, etc. The fees are set
by City Ordinance. The projection includes the same amount as compared with the
2009/10 levels.
Building Permits
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
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2-14
3231000 Franchise Fee-Electric - A city may charge electric companies for the use of its
rights-of-way per Florida Statutes 166.021 and 337.401. Miami-Dade County currently has
an agreement with FPL covering the area now incorporated as Aventura, as well as the
current unincorporated areas of the County. The County Commission, via an interlocal
agreement, has agreed to share these revenues with Aventura. The amount projected is
based on a slight increase compared to the actual amount collected for 2008/09.
Franchise Fee-Electric
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$
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~ ~ ~ ~ ~ ~ ~
32134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of
-way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on
gross revenues. The amount projected is based on historical collections.
Franchise Fee-Gas
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$-
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3237100 Franchise Fee-Sanitation - The City issues solid waste franchises to the private
sector for all areas of the City. I n addition a fee of 10% was adopted for the private
companies to utilize the City's rights-of-way. The amount projected is based on historical
collections.
Franchise Fee-Sanitation
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3238000 Franchise Fee-Towinq - The City awarded a franchise agreement for towing
services within our corporate limits during the 2006/07 fiscal year. The amount is based on
that agreement.
2-15
3291000 Enqineerinq Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right-of-way
renovation/excavation by the City staff. The amount budgeted is based on actual
collections in the 2009/10 fiscal year and expectations for next year.
INTERGOVERNMENTAL REVENUES
3344901 Maintenance Aqreement Payment - Funds provided by FOOT to maintain
Medians and Rights of Way along Biscayne Boulevard.
3351200 State Revenue Sharinq - Revenues received in this category represent base
cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion which
comes from cigarette tax of approximately 63% of the total is deposited to the General
Fund. The remainder is deposited to the Transportation and Street Maintenance Fund.
The amount budgeted is based on actual collections in the current fiscal year and the
current state of the economy.
State Revenue Sharing
!
$450,000 1"_"
~~~~:~~~::'. _11-
$300,000 '__
$250,000 '''", .---11 _
$200,000 '~
$150,000 '
$100,000
$50,000 ,. '-1
$- "
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~ ~ ~ ~ ~ ~ ~
3351500 Alcoholic Beveraqe License - Various alcoholic beverage license taxes are levied
on manufacturers, distributors, vendors and sales agents of alcoholic beverages in the
State. The tax is collected by the State and distributed back to the City. The City's share is
approximately 38% of the proceeds of the tax collected within the City.
3351800 Half Cent Sales Tax - This revenue source represents one half of the revenue
generated by the additional 1 % sales tax which is distributed to counties and cities based
on a per capita formula. The amount budgeted is based on actual collections for the current
fiscal year which includes a slight reduction compared to the prior year.
Half Cent Sales Tax
$1,900000 I' ,..,..
$1,850 000 '~_~ _ _
$1,800000 '
$1,750,000 ; _ _ _ _
$1,700,000 d' I-- - - -
$1,650000 1_ _ _ _
$1600000
$1,550,000 ."
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2-16
3382000 County Business Tax - All businesses in the City must have pay a County
Business Tax in addition to the City's Business Tax to operate a business within the
County's corporate limits. A portion of the County's revenues are remitted to the City.
County Business Tax
$60,000 I"
$50,000':' ,.
$40,000 ' I~
$30,000 ,/
$20,000 ,.-
$10,0;0 ,; = == = -I 7
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CHARGES FOR SERVICES
3421300 Police Services Aqreement - This amount represents the amount to be paid by
Aventura Mall for an increased level of services. The amount represents the cost of the City
providing officers pursuant to agreement renegotiated in 2010.
3425000 Development Review Fees - These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals such as site
plans and plats.
3471000 Recreation/Cultural Events - This is the amount paid by City residents to
participate in various trips and events sponsored by the City. The revenues are offset by an
expenditure account in the Community Services Department.
3472000 Parks & Recreation Fees - This includes non-resident fees for entering the park
and user fees associated with the various programs at Founders Park and Waterways Park.
3472500 Community Center Fees - This represents membership fees and user fees
charged for the various programs provided at the Community Recreation Center.
3473000 Arts & Cultural Center Fees and Rentals - This represents anticipated revenue
from rental fees, grants and the summer performing arts camp.
3475000 Summer Recreation - This represents fees charged for participants in the City's
Summer Recreation Program.
FI NES & FORFEITURES
3511000 County Court Fines - The City receives a portion of the revenues resulting from
traffic enforcement activities within its corporate limits. The projection is based on actual
revenues for the period.
3541000 Code Violation Fines - Revenues in this category are generated when the owner
of property within the City's corporate limits violates a City code.
2-17
3542000 Intersection Safety Violations - Revenues generated from the Traffic Safety
Camera Program. Projection is based on historical data.
MISC. REVENUES
3611000 Interest Earninqs - Investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting revenue for
this line item are the anticipated interest rate and pooled dollars available for investment.
3699000 Miscellaneous Revenues - Any other revenues not otherwise classified.
NON - REVENUE
3811018 Transfer from 911 Fund - This represents reimbursement to the General Fund to
cover operating expenses relating to the 911 system.
3811019 Transfer from Charter School Fund - This represents reimbursement to the
General Fund to cover administrative expenses. The charge is proposed to be waive for the
2010/11 fiscal year.
3999000 Carryover - This amount is derived by a comparison of all of the anticipated
revenues for the current period to all of the anticipated expenditures for the current period.
The amount budgeted represents the total needed to fund anticipated future capital projects
and to balance the revenues with projected expenditures.
2-18
2-19
CITY
COMMISSION
CITY OF AVENTURA
I CITY COMMISSION I
2010/11
I DEPARTMENT DESCRIPTION I
The City Commission is the community's legislative body which acts as the decision-making
entity that establishes policies and ordinances to meet the community's needs on a proactive
basis. The City Commission is committed to providing the best possible professional government
and the delivery of quality service levels that reflect community priorities and maintain the quality
of life for all residents.
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 62,076 $ 62,168 $ 62,063 $ 31,079 $ 62,063
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services 33,579 34,657 35,780 17,805 36,764
5000/5399 Commodities 1,834 461 3,300 2,913 3,300
5400/5499 Other Operating Expenses 16,779 13,963 17,800 4,644 17,800
I Total Operating Expenses $ 114,268 $ 111,249 $ 118,943 $ 56,441 $ 119,9271
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
0301 Mayor 1 1 1 1
0401 Commissioner 1 1 1 1
0402 Commissioner 1 1 1 1
0403 Commissioner 1 1 1 1
0404 Commissioner 1 1 1 1
0405 Commissioner 1 1 1 1
0406 Commissioner 1 1 1 1
Total 7 7 7 7
2-20
CITY OF AVENTURA
CITY COMMISSION
2010/11
BUDGETARY ACCOUNT SUMMARY
001-0101-511
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1210 Commission Salaries $ 55,000 $ 55,000 $ 55,000 $ 27,500 $ 55,000
2101 FICA 6,761 6,859 6,865 3,466 6,865
2401 Workers' Compensation 315 309 198 113 198
I Subtotal 62,076 62,168 62,063 31,079 62,063 I
OTHER CHARGES & SERVICES
4030 Legislative Expenses 33,579 34,657 35,780 17,805 36,764
I Subtotal 33,579 34,657 35,780 17,805 36,764 I
COMMODITIES
5101 Office Supplies 513 - 300 192 300
5290 Other Operating~~'plies 1,321 461 3,000 2,721 3,000
I Subtotal 1,834 461 3,300 2,913 3,300 I
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 13,593 7,297 7,800 904 7,800
5420 Conferences & Seminars 3,186 6,666 10,000 3,740 10,000
I Subtotal 16,779 13,963 17 ,800 4,644 17 ,800 I
I Total City Commission $ 114,268 $ 111,249 $ 118,943 $ 56,441 $ 119,9271
2-21
CITY COMMISSION
BUDGET JUSTIFICATIONS
4030 Leoislative Expense - This account represents the $5,252 established per
Commissioner to offset expenses incurred in the performance of their official duties.
5410 Subscriptions & Memberships - The following memberships are included for funding:
Florida League of Cities
National League of Cities
Miscellaneous Seminars
5420 Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in local government.
Florida League of Cities
National League of Cities
Miscellaneous Seminars
2-22
2-23
OFFICE OF THE
CITY MANAGER
CITY OF AVENTURA
I OFFICE OF THE CITY MANAGER I
2010/11
I DEPARTMENT DESCRIPTION I
Maintain a City government structure that represents the needs of the community and provides
quality services in an efficient, businesslike and professional manner. Responsible for the overall
management of all functions and activities of the City's operations, preparation of annual budget
and 5-year CIP document and ensures the proper implementation of policies and ordinances
adopted by the City Commission. Provides recommendations and solutions to community
concerns. Utilizes customer service focus process to respond to citizen requests. Coordinates
personnel function for City operations.
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 681,928 $ 728,892 $ 745,575 $ 329,228 $ 661,116
3000/3999 Contractual Services 55,130 53,388 53,000 27,601 53,000
4000/4999 Other Charges & Services 90,997 67,651 96,500 23,625 91,500
5000/5399 Commodities 3,272 2,692 5,500 1,195 5,500
5400/5499 Other Operating~penses 6,473 6,148 13,300 2,779 13,300
I Total operating expenses $ 837,800 $ 858,771 $ 913,875 $ 384,428 $ 824,416 I
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
0101 City Manager 1.0 1.0 1.0 1.0
0601 Capital Projects Manager 1.0 1.0 1.0 -
Capital Projects Manager/Code Enforcement Office - - - 0.6
0701 Assistant to City Manager/Personnel Officer 1.0 1.0 1.0 1.0
0201 Secretary to City Manager 1.0 1.0 1.0 1.0
0801 Receptionist/Inform. Clerk 1.0 1.0 1.0 1.0
Total 5.0 5.0 5.0 4.6
2-24
Office of the City Manager
Organization Chart
l
I City M~
City Manager's 1- Capital Projects Assistant to City
Secretary Manager/Code Officer Manager/Personnel
Officer
I I .
Receptionist/ -
Information Clerk
I
2-25
I
I
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
I
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER I
2010/11
OBJECTIVES I
Provide completed reports and recommendations on a timely basis upon which the City
Commission can make policy decisions.
Prepare and submit budget to the City Commission by July 10th of each year.
Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
Coordinate, control and monitor the activities of all City Departments and operations.
Interact with community organizations and associations to increase public awareness of
City's various programs, facilities and services.
Update 5-year Capital I mprovement Program document and submit to the City Commission
by June of each year.
Effectively administer the budget priorities and goals established by the City Commission.
Perform the functions of Director of Emergency Management to provide for an effective
emergency response capability for all City operations.
Coordinate and oversee the City's Charter School operations.
Oversee and coordinate capital projects.
Issue newsletters and annual report to the public.
Coordinate and oversee the City's Arts & Cultural Center start up operations.
Maintain effective personnel system to allow for timely recruitment and hiring of employees.
PERFORMANCE WORKLOAD INDICA TORS I
ACTUAL ACTUAL PROJECTED ESTIMA TE
2007/08 2008/09 2009/10 2010/11
Citizen Requests & Inquires 66 56 50 50
Commission Requests 30 30 30 30
Community Meetings Attended 20 20 20 20
Agenda Back up Items Prepared 62 56 50 50
No. of Newsletters & Reports Issued 5 5 5 5
Annual Budget & CI P Prepared 2 2 2 2
School Budget 1 1 1 1
City Manager Briefing Reports 12 12 12 12
Capital Projects Oversight 16 16 16 16
Capital Projects Completed 16 16 16 16
School Advisory Committee Meeting 7 5 5 5
Number of New Hires 4 4 4 4
2-26
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
2010/11
BUDGETARY ACCOUNT SUMMARY
001-0501-512
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 484,803 $ 516,494 $ 525,836 $ 228,404 $ 468,314
2101 RCA 28,362 30,316 40,226 14,322 35,826
2201 Pension 77,395 87,602 92,724 41,194 83,852
2301 Health, Life & Disability 85,091 89,000 80,477 43,647 67,404
2401 Workers' Compensation 6,277 5,480 6,312 1,661 5,720
I Subtotal 681,928 728,892 745,575 329,228 661,1161
CONTRACTUAL SERVICES
3140 Background-New Employees - 96 - (34) -
3170 Lobbyist Services 50,040 50,000 50,000 25,060 50,000
3180 Medical Exams-New Employees 5,090 3,292 3,000 2,575 3,000
I Subtotal 55,130 53,388 53,000 27,601 53,000 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 2,609 2,500 4,000 1,077 4,000
4040 Administrative Expenses - 147 600 - 600
4041 Car Allowance 9,400 11,400 11,400 5,700 11 ,400
4101 Communication Services 1,808 1,952 2,500 1,030 2,500
4701 Printing & Binding 3,456 642 3,000 170 3,000
4710 Printing\Newsletter 47,980 43,738 53,000 13,800 53,000
4910 Advertising 25,744 7,272 22,000 1,848 17,000
I Subtotal 90,997 67,651 96,500 23,625 91,500 1
COMMODITIES
5101 Office Supplies 2,840 2,260 4,000 886 4,000
5120 Computer Operating Supplies - - 1,000 - 1,000
5290 Other Operating~~'plies 432 432 500 309 500
I Subtotal 3,272 2,692 5,500 1,195 5,5001
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 4,725 4,390 6,800 1,579 6,800
5420 Conferences & Seminars 1,514 1,678 3,000 1,200 3,000
5450 Training - 80 2,500 - 2,500
5901 Contingency 234 - 1,000 - 1,000
I Subtotal 6,473 6,148 13,300 2,779 13,300 I
I Total City Manager $ 837,800 $ 858,771 $ 913,875 $ 384,428 $ 824,4161
2-27
OFFICE OF THE CITY MANAGER
BUDGET JUSTIFICATIONS
3170 Lobbvist Services - Costs associated with retaining a professional lobbyist to foster
the City's position at the state and county level.
4710 Printinq/Newsletter - Represents the cost of printing various documents, informational
newsletters and annual report to the residents.
5410 Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
American Planning Association
Government Finance Officers Association
International Personnel Manager Association
Florida Personnel Managers Association
American Society of Public Administration
Society for Human Resource Management
Miscellaneous subscriptions
5420 Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of City Management, local
government and personnel.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
Miscellaneous Management Seminars
I PMA or other Personnel Related
Florida Public Personnel Association
2-28
2-29
LEGAL
CITY OF AVENTURA
I LEGAL I
2010/11
I DEPARTMENT DESCRIPTION I
To provide legal support and advice to the City Commission, City Manager, Department Directors
and advisory boards on all legal issues affecting the City.
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services 192,763 306,498 275,000 104,128 275,000
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5499 Other Operating Expenses - 2,160 5,000 5,962 5,000
I Total Operating Expenses $ 192,763 $ 308,658 $ 280,000 $ 110,090 $ 280,000 I
I OBJECTIVES I
1. Ensure that the various rules, laws and requirements of state, local and federal governments
are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
I PERFORMANCE WORKLOAD INDICA TORS I
1. Positive compliance with all rules and regulations.
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
2-30
CITY OF AVENTURA
LEGAL
2010/11
BUDGETARY ACCOUNT SUMMARY
001-0601-514
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
CONTRACTUAL SERVICES
3120 Prof. Services - Legal $ 192,668 $ 306,498 $ 275,000 $ 104,128 $ 275,000
3301 Court Costs & Fees 95 - - - -
I Subtotal 192,763 306,498 275,000 104,128 275,000 I
OTHER OPERATING EXPENSES
5901 Contingency - 2,160 5,000 5,962 5,000
I Subtotal - 2,160 5,000 5,962 5,000 I
I Total Legal $ 192,763 $ 308,658 $ 280,000 $ 110,090 $ 280,000 I
BUDGET JUSTIFICATIONS
3120 Professional Services Leqal - Represents the estimated cost of maintaining the contracted
City Attorney arrangement with the firm of Weiss Serota Helfman Pastoriza Cole & Boniske, P.L.
at an hourly rate of $197, other special counsel and Leibowitz & Associates, P.A. to perform legal
services required by the City Commission and City Manager.
2-31
2-32
CITY CLERK'S
OFFICE
CITY OF AVENTURA
I CITY CLERK'S OFFICE I
2010/11
I DEPARTMENT DESCRIPTION I
To record and maintain an accurate record of the official actions of the City Commission and
Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required
meetings, effect legal advertising and respond to public records requests. I mplement and
maintain records management program. Administer publication and supplement of City Code
Book. Maintain custody of City Seal and all City records. Assist in preparation of agenda items,
prepare and distribute agenda packages and recaps. Schedule Code Enforcement Hearings and
provide administrative support to Special Master. Provide clerical support to the City
Commission. Assist City Manager's Office with special projects.
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 193,765 $ 205,383 $ 216,499 $ 90,614 $ 214,668
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services 66,888 59,176 56,000 8,164 64,500
5000/5399 Commodities 3,589 2,742 4,400 761 4,400
5400/5499 Other Operating Expenses 1,705 1,947 2,500 1,190 2,500
I Total Operating Expenses $ 265,947 $ 269,248 $ 279,399 $ 100,729 $ 286,068 I
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
0501 City Clerk 1 1 1 1
9601 Admin. Asst to City Clerk 1 1 1 1
Total 2 2 2 2
2-33
City Clerk's Office
Organization Chart
I
Ci~~
Admin. Asst to City
Clerk
I
2-34
CITY OF AVENTURA
CITY CLERK'S OFFICE
2010/11
I OBJECTIVES I
1. To maintain accurate minutes of the proceedings of the City Commission, Advisory Boards
and other Committees of the City.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the orderly management,
maintenance, retention, imaging and destruction of said records.
4. To provide clerical support to City Commissioners, including mail, correspondence, travel and
conference registration, preparation of proclamations and certificates.
5. To administer the publication, maintenance and distribution of the Code Book and
supplements.
6. To conduct municipal elections in accordance with City, County and State laws.
7. To establish and coordinate the City's records management program in compliance with state
law.
8. To effect legal advertising to fulfill statutory requirements of local and state law.
9. To prepare and provide for distribution of agenda packages to Commission, staff, citizens and
provide for placement of same on the City's website and prepare and distribute recaps of
Commission meetings.
10. To schedule Code Enforcement Hearings and provide clerical support to Special Master.
11. To fulfill information and public records requests within 72 hours.
PERFORMANCE WORKLOAD INDICA TORS
No. of Sets of Minutes Prepared
No. of Public Notices Prepared
No. of Legal Advertisements Published
No. of Ordinances Drafted
No. of Resolutions Drafted
No. of Lien Requests Responded To
No. of Welcome Letters Prepared
No. of Agenda Packages PreparedlDistributed
No. of Agenda Recaps PreparedlDistributed
No. of Code Enforcement Hearings Scheduled
ACTUAL
2007/08
41
28
37
7
26
782
339
30
10
o
2-35
ACTUAL
2008/09
38
36
22
6
28
982
302
34
12
o
PROJECTED
2009/10
40
35
35
6
25
850
400
40
11
500
ESTIMA TED
2010/11
40
35
35
5
25
800
350
40
12
500
CITY OF AVENTURA
CITY CLERK'S OFFICE
2010/11
BUDGETARY ACCOUNT SUMMARY
001-0801-519
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 148,203 $ 154,004 $ 159,144 $ 65,682 $ 157,352
1401 Overtime 532 611 300 280 300
2101 FICA 10,800 11 ,373 12,175 4,380 12,037
2201 Pension 18,599 20,392 23,420 9,486 23,157
2301 Health, Life & Disability 15,088 18,487 20,887 10,615 21,256
2401 Workers' Compensation 543 516 573 171 566
I Subtotal 193,765 205,383 216,499 90,614 214,668 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 1,249 - 3,500 - 3,500
4041 Car Allowance 3,500 6,000 6,000 3,000 6,000
4101 Telephone 530 457 500 127 500
4701 Printing & Binding 227 498 3,000 141 3,000
4730 Records Retention 668 2,245 5,000 135 5,000
4740 Ordinance Codification 2,756 1,729 3,000 400 1,500
4911 Legal Advertising 33,149 48,247 35,000 4,361 30,000
4915 Election Expenses 24,809 - - - 15,000
I Subtotal 66,888 59,176 56,000 8,164 64,500 I
COMMODITIES
5101 Office Supplies 2,298 2,063 3,000 761 3,000
5120 Computer Operating Supplies 646 562 600 - 600
5290 Other Operating Supplies 645 117 800 - 800
I Subtotal 3,589 2,742 4,400 761 4,400 I
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 875 1,099 1,300 630 1,300
5420 Conferences & Seminars 830 848 1,200 560 1,200
I Subtotal 1,705 1,947 2,500 1,190 2,500 I
I Total City Clerk $ 265,947 $ 269,248 $ 279,399 $ 100,729 $ 286,068 I
2-36
CITY CLERK'S OFFICE
BUDGET JUSTIFICATIONS
4001 Travel & Per Diem - Provides for attendance at the International Institute of Municipal
Clerks Conferences, Florida Association of City Clerks Conference and Training Institute,
Florida League of Cities Conferences.
4730 Records Retention - Costs associated with imaging of records to maintain records
management program.
4740 Ordinance Codification - Costs associated with the official codification of City
Ordinances.
4911 Leqal Advertisinq - Costs incurred to satisfy legal requirements of State Statutes,
County and City Code.
5410 Subscription & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida Association of City Clerks
International Institute of Municipal Clerks
Miami-Dade County Municipal Clerks Association
Newspapers
2-37
2-38
FINANCE
CITY OF AVENTURA
I FINANCE I
2010/11
I DEPARTMENT DESCRIPTION I
To provide overall financial and support services to the organization which includes accounting,
cash management, purchasing, risk management, financial planning and budgetary control.
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 650,339 $ 688,529 $ 730,188 $ 334,716 $ 749,090
3000/3999 Contractual Services 74,479 59,079 72,000 61,616 61,700
4000/4999 Other Charges & Services 12,231 14,221 20,700 10,471 20,700
5000/5399 Commodities 7,787 7,443 8,600 3,190 8,600
5400/5499 Other Operating Expenses 8,558 6,476 10,000 2,057 9,500
I Total Operating Expenses $ 753,394 $ 775,748 $ 841,488 $ 412,050 $ 849,590 I
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
1001 Finance Director 1 1 1 1
1502 Controller 1 1 1 1
3001 Executive Assistant/Risk Mgm. Coordinator 1 1 1 1
1301 Purchasing Agent 1 1 1 1
1201 -1203 Accountant 3 2 2 2
3601 Customer Service Rep. II 1 1 1 1
Total 8 7 7 7
2-39
Finance Department
Organization Chart
Risk Management
Finance Director l Executive Assistant/Risk
I Manager Coordinator
I
Controller l
Accounting . I Purchasing
I
I.
2 ACCO::j] Purchasing Agent
L I
Customer Service
Representative II
2-40
CITY OF AVENTURA
FINANCE
2010/11
OBJECTIVES
1. Invest idle funds in accordance with the City's Investment Policy 100% of the time.
2. Issue Comprehensive Annual Financial Report (CAFR) by March 31 of each year.
3. Obtain Government Finance Officers Association's Certificate of Achievement for Excellence
in Financial Reporting for CAFR each year.
4. Produce/distribute quarterly financial monitoring reports within 30 days of quarter-end.
5. Annually review adequacy of purchasing procedures.
6. Issue purchase orders within two (2) business days of approval.
7. Process all invoices within ten (10) business days of approval.
8. Process bi-weekly payroll/related reports in a timely and accurate manner.
9. Annually review adequacy of insurance coverage.
PERFORMANCE WORKLOAD INDICA TORS
ACTUAL ACTUAL PROJECTED ESTIMA TE
2007/08 2008/09 2009/10 2010/11
% of idle funds invested in accordance
with policy 100% 100% 100% 100%
Number of CAFRs issued prior to 3/31 1 1 1 1
Number of GFOA Certificate of
Achievements 1 1 1 1
Number of quarterly reports produced
timely 4 4 4 4
Annually review purchasing procedures 1 1 1 1
% of purchase orders issued within 2 days 97% 98% 99% 99%
% of invoices processed within 10 days 99% 98% 98% 98%
Number of bi-weekly payroll processed
timely 26 26 26 26
Annually review adequacy of insurance
coverage 1 1 1 1
2-41
CITY OF AVENTURA
FINANCE
2010/11
BUDGETARY ACCOUNT SUMMARY
001-1001-513
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 459,390 $ 483,701 $ 516,197 $ 235,724 $ 531,812
1401 Overtime 122 - 300 - -
2101 FICA 33,308 34,641 39,489 15,714 40,684
2201 Pension 64,315 69,674 74,651 33,036 76,917
2301 Health, Life & Disability 91,565 98,901 97,693 49,646 99,517
2401 Workers' Compensation 1,639 1,612 1,858 596 160
I Subtotal 650,339 688,529 730,188 334,716 749,090 I
CONTRACTUAL SERVICES
3190 Prof. Services 11,268 7,515 - 1,616 7,200
3201 Prof. Services - Auditor 63,211 51,564 72,000 60,000 54,500
I Subtotal 74,479 59,079 72,000 61 ,616 61,700 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 3,113 3,887 7,000 495 7,000
4041 Car Allowance 500 - - - -
4101 Communication Services 1,246 1,221 1,200 568 1,200
4610 R&M - Vehicles 82 2,188 1,500 87 1,500
4650 R&M- Office Equipment 125 - 500 - 500
4701 Printing & Binding 2,921 2,777 4,000 1,896 4,000
4910 Advertising 4,244 4,148 6,000 7,425 6,000
4990 Other Current Charges - - 500 - 500
I Subtotal 12,231 14,221 20,700 10,471 20,700 I
COMMODITIES
5101 Office Supplies 4,104 4,000 5,000 1,769 5,000
5120 Computer Operating Supplies 837 911 800 - 800
5220 Gas & Oil 1,933 2,279 2,500 1,411 2,500
5290 Other Operating~r:plies 913 253 300 10 300
I Subtotal 7,787 7,443 8,600 3,190 8,600 I
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 2,972 3,641 3,500 635 3,500
5420 Conferences & Seminars 3,403 2,107 4,000 1,422 4,000
5450 Training 1,831 694 2,000 - 1,500
5901 Contingency 352 34 500 - 500
ISlibtotal 8,558 6,476 10,000 2,057 9,500 I
I Total Finance $ 753,394 $ 775,748 $ 841,488 $ 412,050 $ 849,590 I
2-42
FINANCE
BUDGET JUSTIFICATIONS
2501 Unemplovment - Represents reimbursement to the state for unemployment
compensation claims for all Departments.
3190 Professional Services - The cost of hiring an actuary to conduct an actuarial
evaluation as required by GASB for Other Post Employment Benefits which must be
included in the CAFR.
3201 Professional Services - Auditor - The cost of an audit firm to perform the City's year-
end financial audit, including any Single audits pertaining to State and Federal grants plus
any additional services as required by GASB or other auditing standards.
4001 Travel & Per Diem - Costs of employees to attend conferences and seminars in order
to remain current in their respective field.
Government Finance Officers Association
Florida Government Finance Officers Association
Florida Institute of Certified Public Accountants
Florida Association of Public Purchasing Officer
National Institute of Governmental Purchasing
4101 Communication Services -Includes telephone services for department personnel.
4650 R & M Office Equipment - Includes maintenance and support of equipment other than
computers.
4910 Advertisinq - I ncludes the cost of advertising all bids and RFP notices.
5410 Subscriptions & Memberships - I ncludes the cost to fund memberships and
subscriptions to professional organizations.
Government Finance Officers Association
Florida Government Finance Officers Association
Florida Institute of Certified Public Accountants
Florida Association of Public Purchasing Officer
National Institute of Governmental Purchasing
National Contract Management Association
5420 Conferences & Seminars - Includes the cost to maintain professional designations as
well as educate and inform staff of the latest developments and trends in their respective
field.
Government Finance Officers Association
Florida Government Finance Officers Association
Florida Institute of Certified Public Accountants
Florida Association of Public Purchasing Officer
National Institute of Governmental Purchasing
2-43
2-44
~ , (JOJ
% nO~1/J
e~ (J.~ & ~f.lCJ'
INFORMA TION
TECHNOLOGY
CITY OF AVENTURA
I INFORMA TION TECHNOLOGY I
2010/11
I DEPARTMENT DESCRIPTION I
This department provides a secure computing environment that allows for efficient processing of
City-related business. Information Technology uses the City's website, A VTV and radio station to
deliver accurate and consistent information to the City's customers.
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 531,336 $ 563,697 $ 676,637 $ 313,262 $ 694,501
3000/3999 Contractual Services 10,070 2,450 10,000 2,213 10,000
4000/4999 Other Charges & Services 143,202 149,981 160,525 76,054 179,540
5000/5399 Commodities 17,845 18,852 18,300 3,604 18,300
5400/5499 Other Operating Expenses 11,598 8,567 1 3,81 0 4,391 13,560
I Total Operating Expenses $ 714,051 $ 743,547 $ 879,272 $ 399,524 $ 915,901 I
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
9201 Information Technology Director 1 1 1 1
8701 Network Administrator II 1 1 1 1
1402 Network Administrator I 1 1 1 1
8001 Webmaster/Communications Specialist 1 1 1 1
9501 IT Project Coordinator - - 1 1
9701 Support Specialist 1 1 1 1
Total 5 5 6 6
2-45
Information Technology Department
Organization Chart
-
Information
Technology Director
I
I I I I
Network Webmaster/ Support IT Project
Communications
Administrator (2) Specialist (1) Specialist (1) Coordinator (1)
I I I I
2-46
CITY OF AVENTURA
INFORMA TION TECHNOLOGY
2010/11
I OBJECTIVES I
1. Provide a secure computer network for applications, sharing of common files, email, etc.
2. Provide a central computer system that serves the information management needs of all
departments.
3. Provide help desk services for all City staff.
4. Develop a 3 - 4 year replacement cycle for computing equipment.
5. Expand E- government applications and services.
6. Address departmental and customer requests to enhance the information on the City's,
ACES' and Aventura Arts & Cultural Center's websites.
7. Enhance the City's intranet to provide timely information to the City's staff.
8. Deliver a consistent message to the City's customers by coordinating communications.
9. Improve AVTV and the City's Information Radio Station WPZQ420 1650AM by keeping
information accurate and current and by varying programming.
10. Coordinate the creation and distribution of the City's periodical publications including
newsletters and annual report.
11. Provide training on computer applications and computer related topics.
I PERFORMANCE WORKLOAD INDICA TORS I
ACTUAL ACTUAL PROJECTED ESTIMA TED
2007/08 2008/09 2009/10 2010/11
% of time computer network is operational 99 99 99 99
% of time www.cityofaventura.com is available 99 99 99 99
% of time www.aventuracharter.org is available N/A 99 99 99
Number of workstations supported 225 235 235 235
Number of physical servers supported 25 25 20 15
Number of virtual servers supported N/A 2 10 15
Number of help desk support cases 3,339 3.396 3,200 3,200
Number of newsletters and annual reports
coordinated 4 4 4 4
Number of training sessions held 4 4 4 4
2-47
CITY OF AVENTURA
INFORMATION TECHNOLOGY
2010/11
BUDGETARY ACCOUNT SUMMARY
001-1201-513
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 380,024 $ 403,998 $ 484,489 $ 224,216 $ 497,811
2101 RCA 27,678 29,386 37,063 15,311 38,083
2201 Pension 53,203 57,214 69,131 30,863 71,032
2301 Health, Life & Disability 69,059 71,756 84,215 42,305 85,788
2401 Workers' Compensation 1,372 1,343 1,739 567 1,787
I Subtotal 531,336 563,697 676,637 313,262 694,501 I
CONTRACTUAL SERVICES
3130 Computer Programmer 9,800 - 8,000 - 8,000
3190 Prof. Services 270 2,450 2,000 2,213 2,000
I Subtotal 10,070 2,450 10,000 2,213 10,000 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 4,366 3,772 6,000 832 5,300
4041 Car Allowance 4,800 6,000 6,000 3,000 6,000
4101 Communication Services 6,365 7,408 9,400 3,025 8,200
4650 R&M- Office Equipment 120,231 129,526 130,875 64,423 133,790
4701 Printing & Binding 163 292 500 141 500
4851 Web Page Maintenance 7,277 2,983 7,500 4,633 7,500
4852 Email Hosting Services - - - - 18,000
4990 Other Current Charges - - 250 - 250
I Subtotal 143,202 149,981 160,525 76,054 179,540 I
COMMODITIES
5101 Office Supplies 2,221 1,595 3,000 920 3,000
5120 Computer Operating Supplies 15,624 17,257 15,000 2,684 15,000
5290 Other operating~~'plies - - 300 - 300
I Subtotal 17,845 18,852 18,300 3,604 18,300 I
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 1,539 672 2,460 179 2,460
5420 Conferences & Seminars 2,059 2,606 3,350 777 3,100
5450 Training 8,000 5,289 8,000 3,435 8,000
I Subtotal 11,598 8,567 13,810 4,391 13,560 I
I Total Information Technology $ 714,051 $ 743,547 $ 879,272 $ 399,524 $ 915,901 I
2-48
INFORMATION TECHNOLOGY
BUDGET JUSTIFICATIONS
3130 Computer Proqrammer - Represents costs of modifications to existing computer
programs to enhance capabilities.
3190 Other Professional Services -Includes the cost of services to enhance the cable TV
channel programming and the radio station.
4001 Travel & Per Diem - Costs of employees attending conference and seminars in order
to stay current in their field.
Florida Government Information Systems Association
NAGW National Association of Government Webmasters
Certified Public Technology Manager Certification Association
Florida Government Communicators Association
Other conferences, training and seminars
4101 Communication Services - I ncludes telephone and wireless data access for
department personnel.
4650 R&M Office Equipment - Includes maintenance and support of the IBM AS 400 and
software and equipment purchased from HTE as well as other major hardware maintenance
paid directly to IBM or other vendors. Includes of Cisco Networking equipment, security
software and application maintenance.
4815 Web Paqe Maintenance - Costs associated with maintaining and updating the City's
Web Page including placement of agenda package on Web and the translation tool
subscription.
4852 Email Hostinq Services - Costs associated with providing email, virus protection and
spam filtering for City staff
5120 Computer Operatinq Supplies - Includes the cost of minor supplies and software to
maintain existing systems and to upgrade to most current versions of software and
operating systems.
Upgrades for other than Police
Operating System Upgrades
Minor hardware upgrades
Application licenses
5410 Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida Local Government I nformation Systems Association
National Association of Government Webmasters
Florida Government Communicators Association
Technical resource subscriptions
Digital subscription to photo library
2-49
5420 Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of local government information
technology, communications and personnel as follows:
Florida Local Government I nformation Systems Association Conference
National Association of Government Webmaster Conference
Florida Government Communicators Association Conference
Computer related courses for certification and seminars
5450 Traininq - Ongoing training for all personnel in the department including classes
towards certification.
Certification classes (3) at $2,200
Training and seminars 1,400
2-50
2-51
PUBLIC SAFETY
CITY OF AVENTURA
I POLICE I
2010/11
I DEPARTMENT DESCRIPTION I
To provide a professional, full service, community oriented Police Department. Respond to all
calls for service in a timely and professional manner. Ensure that all crimes are thoroughly
investigated and those who are arrested are successfully prosecuted. Interact with the
community and create partnerships that enhance law enforcement, crime prevention and quality
of life issues.
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 10,894,784 $ 12,152,947 $ 12,797,836 $ 5,951,545 $ 13,239,877
3000/3999 Contractual Services 40,126 32,155 46,500 14,887 44,500
4000/4999 Other Charges & Services 575,791 602,433 682,000 381,479 697,000
5000/5399 Commodities 551,076 430,094 466,000 224,630 535,000
5400/5499 Other Operating Expenses 44,901 52,550 48,000 23,301 48,000
I Total Operating Expenses $ 12,106,678 $ 13,270,179 $ 14,040,336 $ 6,595,842 $ 14,564,377 I
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
.. 0901 Police Chief 1 1 1 1
2201-2202 Captains 3 3 2 2
2601 Commander 1 1 1 1
3002 Executive Assistant 1 1 1 1
1701-1704 Lieutenants 3 3 4 4
2301-2312 Sergeants 11 11 11 11
2101-2105 Detectives 5 6 7 7
2001-2059 Police Officers 56 55 58 57
6201 Crime Prev Coordinator 1 1 1 1
3701 Crime Analyst 1 1 1 1
Crime Scene Tech II - - - 1
2901 Crime Scene Tech I 2 2 2 1
2801-2807 Police Service Aides 8 8 6 5
Property Room/Crime Scene Tech - - - 1
6301 Records Supervisor 1 1 1 1
6901-6903 Records Clerk 3 3 3 3
1601 911 Manager 1 1 1 1
13001-13003 Communication Supervisor 3 3 3 3
12901-12902 Communication Officer III 2 2 2 2
6701-6706 Communication Officer II 6 6 6 8
2701-2704 Communication Officer 4 4 4 2
8601-8602 Administrative Asst. III 2 - 2 2
8501-8502 Administrative Asst. II 2 2 2 2
3401-3403 Administrative Asst. I - 2 - -
7501 Fleet Manager/Quartermaster 1 1 1 1
8401 Asst. Fleet Manager 1 1 1 1
6401 Victim Advocate - - - -
Total 119 119 121 120
2-52
POLICE DEPARTMENT
2010/11
Organization Chart
Chief of Police 1 IExecutive Assistant
dJ I
I
I l
Administrative Operations
Services Captain Specialized Services
Commander 2 Lieutenants Captain
Lieutenant Lieutenant
~I I I I
I I I
6 Patrol Sergeants 2 Sergeants
34 Patrol Officers 6 Detectives
1 911 Manager 1 Mall Sergeant 1 CSU Sergeant
15 Comm. Officers/Supervisors 9 Mall Officers 5 CSU Officers
1 Records Supenlisor 2 Mall Officers 2 Crime Scene Technicians
2 Records Clerks 4 PSA's 2 Admin. Assistant
1 Data Entry Clerk 1 Sergeant Traffic 1 Crime Prevention Specialist
1 PSA 5 Traffic Officers 1 Crime Analyst
! Detective 1 Marine Patrol 1 PSA
1 Fleet MgrfQuartermaster 1 School Resource Officers 1 Admin Assistant
1 Ass!. Fleet Mgr, 1 Admin. Assistant
2-53
CITY OF AVENTURA
POLICE
2010/11
I OBJECTIVES I
1. Complete review and revision of Departmental Procedural Directives and Rules &
Regulations. Revision will remove redundant files, add an index and update Procedural
Directives to General Orders and Standard Operating Procedures.
2. Work to towards re-banding radio system to true 800 Mhz frequencies for improved
performance and coverage. Initiate Pro-Voice digital program for encryption of radio traffic.
3. Continue to work with Miami-Dade Fire Rescue towards completing Phase II of software
integration to transfer medically related emergency calls for service to Miami-Dade County
Fire Rescue directly into their CAD system.
4. Continue to have the Crime Suppression Unit be proactive toward crime within the city and
continue liaisons with various task forces and/or other agencies regarding organized theft
and fraud groups.
5. Maintain service levels and enhance the capabilities of the Special Services Division to
provide a Detective to handle crimes related to fraud, computers and 10 theft.
6. Maintain a partnership with the community through Crime Prevention and Community
Policing.
7. Work with residents, businesses, organizations and associations to solve problems.
8. Participate in community programs and community involvement activities.
9. Conduct community presentations with an emphasis on safety for children and senior
citizens.
10. Conduct customer service surveys of residents, businesses and victims of crimes.
11. Continue to enhance police coverage and services at the Aventura mall through cooperation
between the City and the Mall.
I PERFORMANCE WORKLOAD INDICA TORS I
ACTUAL ACTUAL PROJECTED ESTIMA TE
2007/08 2008/09 2009/10 2010/11
Man-hours Assigned to traffic flow
Issues 12,480 14,560 16,500 16,500
Progress Toward National Re-
accreditation 100% 100% 25% 50%
Personnel Hired 10 5 4 0
Progress Toward Emergency Management
Programs 100% 100% 100% 100%
Community Programs 27 50 60 60
Community Presentations 56 60 65 65
Man hours Assigned to School
Resources 4,160 2,410 2,400 2,400
Calls for Service 33,281 32,616 33,500 33,500
Arrests 2,215 2,469 2,300 2,300
Accidents 2,087 1,955 2,000 2,000
2-54
Traffic Citations
Parking Citations Issued
Part 1 Crimes Reported
Customer Service Surveys
2-55
16,987
4,049
2,363
1,000
19,486
3,639
2,484
1,000
20,000
4,100
2,400
1,000
20,000
4,100
2,400
1,000
CITY OF AVENTURA
PUBLIC SAFETY
2010/11
BUDGETARY ACCOUNT SUMMARY
001-2001-521
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 6,806,718 $ 7,376,221 $ 8,108,191 $ 3,644,311 $ 8,279,807
1390 Court Time 40,737 65,376 40,000 47,939 50,000
1401 Overtime 575,265 575,035 515,000 336,765 550,000
1410 Holiday Pay 137,602 156,574 150,000 112,488 150,000
1501 Police Incentive Pay 61,910 63,735 64,440 32,710 65,820
2101 RCA 567,089 605,922 638,402 298,089 651,637
2201 Pension 1,219,342 1,728,365 1,416,766 692,655 1,654,800
2301 Health, Life & Disability 1,255,174 1,346,375 1,426,005 694,947 1,385,702
2401 Workers' Compensation 230,947 235,344 439,032 91,641 452,111
I Subtotal 10,894,784 12,152,947 12,797,836 5,951,545 13,239,877 I
CONTRACTUAL SERVICES
3180 Medical Exams 6,612 2,632 6,500 3,558 4,500
3192 Prof. Services 33,514 29,523 40,000 11,329 40,000
I Subtotal 40,126 32,155 46,500 14,887 44,500 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 13,796 12,789 17,000 6,229 17,000
4040 Administrative Expenses 10,798 6,691 10,000 3,305 10,000
4042 Recruiting & Hiring Expense 1,300 600 2,000 794 2,000
4043 CALEA Accreditation 12,977 13,394 10,000 2,502 7,000
4050 Investigative Expense 11,688 9,704 15,000 5,099 15,000
4101 Communication Services 80,848 100,009 100,000 37,533 100,000
4201 Postage 5,672 5,466 4,000 1,568 4,000
4420 Leased Equipment 52,843 66,181 50,000 32,717 58,000
4440 Copy Machine Costs 3,311 3,496 4,000 3,388 4,000
4610 R&M- Vehicles 140,055 130,736 150,000 64,591 150,000
4645 R&M- Equipment 123,478 142,590 195,000 91,159 195,000
4650 R&M- Office Equipment 115,304 104,846 120,000 129,185 130,000
4701 Printing & Binding 3,721 5,931 5,000 3,409 5,000
~total 575,791 602,433 682,000 381,479 697,000 I
COMMODITIES
5101 Office Supplies 17,238 19,171 18,000 7,085 18,000
5115 Byrne Grant Match 8,248 2,840 - 5,542 -
5120 Computer Operating Supplies 7,733 11,939 30,000 2,553 30,000
5220 Gas & Oil 347,438 223,958 185,000 127,051 254,000
5240 Uniforms 38,452 26,355 40,000 15,542 40,000
5245 Uniform Allowance 55,993 67,683 60,000 34,733 60,000
5266 Photography 318 1,270 3,000 342 3,000
5270 Ammunition 30,785 21,208 50,000 4,244 50,000
5290 Operating Supplies 44,871 55,670 80,000 27,538 80,000
I Subtotal 551,076 430,094 466,000 224,630 535,000 I
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 5,725 4,573 6,000 3,937 6,000
5430 Educational Assistance 7,727 3,008 5,000 - 5,000
5450 Training 31,449 31,347 35,000 19,364 35,000
5901 Contingency - 13,622 2,000 - 2,000
~total 44,901 52,550 48,000 23,301 48,000 I
I Total Public Safety $ 12,106,678 $ 13,270,179 $ 14,040,336 $ 6,595,842 $ 14,564,377 I
2-56
PUBLIC SAFETY
BUDGET JUSTIFICATIONS
1390 Court Time - This line item is used to fund overtime and standby court time.
1401 Overtime - The expenditures from this account are anticipated and unanticipated
manpower hours such as major criminal investigations, natural and manmade disasters,
holiday details, homeland security and various dignitary details.
1410 Holiday Pay - This request reflects estimated costs with funding holiday pay for shift
employees.
1501 Police I ncentive Pay - This is mandated by the State for rewarding sworn personnel
who have obtained additional education.
3180 Medical Exams - All police officers are required to have a physical exam prior to
employment or as required per departmental policy for specialized units.
3192 Professional Services - Costs associated with outsourcing the administration of off
duty details, promotional testing and document imaging.
4040 Administrative Expenses: Expenses not directly tied to a specific function or account.
4001 Travel & Per Diem: Used to pay for travel and other expenses associated with
employees on city business.
4042 Recruitinq & Hirinq Expenses - Funds have been allocated to assist the Department
with recruitment of personnel and pay for psychological screening.
4043 CALEA Accreditation - Costs associated with the Department becoming nationally
accredited with the Commission on Accreditation for Law Enforcement Agencies.
4050 Investiqative Expenses - Costs associated with the Detectives in Specialized Services
and Crime Scene to complete complex criminal investigations.
4101 Communication Services - Costs for mobile phones, cellular lines for data
transmission, automated vehicle locator, vehicle GPS, computer system communications
and other communication devices.
4420 Leased Equipment - Covers costs for leased equipment, vehicles and motorcycles.
4610 R&M Vehicles - Covers costs associated with the repair and maintenance of
department vehicles. Costs include preventative maintenance, damage repair and
replacement of worn and/or broken parts not covered under warranty.
2-57
4645 R&M Equipment - Funds allocated to this account will be used for repair and
maintenance of Police Department radios, Reverse R911 system, computers, DDSI, NICE
recording equipment, Looking Glass mapping system and other equipment.
4650 R&M Office Equipment - This account covers the cost of the HTE/SCA software
maintenance and upgrades. It also covers the maintenance on the IBM printer.
4701 Printinq - This account covers the cost of printing of materials for the police
department used in official police or City business. Items in this account include business
cards and letterhead.
5240 Uniforms - This account is used for issuing uniforms and accessories worn by both
police and civilian personnel of the Police Department.
5245 Uniform Allowance - Each employee required to wear a uniform receives an
allowance for uniform maintenance and cleaning. This account is paid out 50% in October
and 50% in April each fiscal year.
5266 Photoqraphv - Funds from this account are used to purchase film or related supplies
and film developing for crime scene or other department related photos.
5270 Ammunition - Funds from this account pay for duty and training ammo for police
officer use.
5290 Operatinq Supplies - Funds from this account are used for the purchase of supplies
and items needed for the daily operation of the police department.
5410 Subscriptions & Memberships - Costs associated with this line item are subscriptions
to professional journals, training materials used to update employees on changing laws and
procedures within their activity and membership in professional and regional law
enforcement organizations.
International Association of Chiefs
Florida Police Chiefs Association
MDCACP
FBI National Academy Associates
5430 Educational Assistance - This account is used to reimburse employees up to 75% of
the state tuition rate for college courses and/or college degrees that are related to their job
functions.
5450 Traininq - Costs associated with this account are related to maintain state standards
and having a highly trained, professional police force.
2-58
2-59
COMMUNITY
DEVELOPMENT
CITY OF AVENTURA
I COMMUNITY DEVELOPMENT I
2010/11
I DEPARTMENT DESCRIPTION I
This Department is composed of two divisions: The Planning and Zoning division is responsible
for the City's planning, zoning, development review and economic development functions. The
Building Division is responsible for building permitting and inspections, code and ordinance
enforcement and the issuance of Local Business Tax Receipts. This Department strives to
provide efficient and professional "one-stop" customer service at a centralized location.
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 686,095 $ 691,113 $ 703,189 $ 312,398 $ 708,208
3000/3999 Contractual Services 1,432,203 1,169,118 680,000 587,048 680,000
4000/4999 Other Charges & Services 83,908 68,487 70,700 10,953 62,700
5000/5399 Commodities 17,640 11,416 17,500 3,945 17,500
5400/5499 Other Operating Expenses 5,259 5,866 11,400 1,541 8,900
I Total Operating Expenses $ 2,225,105 $ 1,946,000 $ 1,482,789 $ 915,885 $ 1,477,308 I
I PERSONNEL ALLOCATION SUMMARY I
Position No. Position Title 2007/08 2008/09 2009/10 2010/11
1311 Community Development Director - 1.0 1.0 1.0
4001 Planning Director 1.0 - - -
4201 Building Official (PIT) 1.0 1.0 1.0 1.0
9001 Executive Assistant/Planning Technician 1.0 1.0 1.0 1.0
3601-3603 Customer Service Rep II 2.0 3.0 3.0 3.0
3202-3204 Customer Service Rep I 3.0 1.0 1.0 1.0
8901 Code Compliance Officer IIlZoning Review 1.0 1.0 1.0 1.0
4101 Code Compliance Officer 1.0 1.0 1.0 -
Capital Projects Manager/Code Enforcement Officer - - - 0.4
Total 10.0 9.0 9.0 8.4
2-60
Community Development Department
Organization Chart
Community l Exec Assistant! 1
Development Planning Tech
Director I
I I
I I I
Building Inspections b Code Enforcement 1- Planning Il
& Permitting Business Tax
I I
Receipts
Building Official 1 Contractual Planner
Code Compliance
Contractual Building Officer II
Review & Inspection
Services Capital Projects
Coor./Code
2 Customer Service Rep II Compliance Officer I
1 Customer Service Rep I Customer Service
Rep/ Compl/lnspect
2-61
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
2010/11
I OBJECTIVES I
1. Continue to provide customer-focused technical assistance to the community.
2. Provide staff support for land development and variance applications and requests.
3. Provide staff support for the Building Division to receive and process building permit and
contractors' license applications.
4. Provide staff support to ensure efficient issuance and maximize collection of Local Business
Tax Receipts.
5. Provide staff support to ensure compliance with City Code by residential and commercial
development.
6. Maintain privatized building inspection and review.
7. Maintain an up-to-date listing of existing businesses in the City.
8. Provide building inspections within 24 hours of the request.
9. Complete non-complex building plan review within 10 days.
10. Provide all building, planning, zoning and local business tax receipt applications on the City's
website for download.
11. Continue to provide inspection services on the City's website.
12. Provide H.T.E. modules for credit card base for payment in person and by internet.
13. Implement the State approved Water Supply Facilities Element as part of the City's Land
Development Regulations
14. Provide staff support for the City's Intersection Safety Camera Program.
15. Update procedural manual for all divisions of the department.
16. Update H.T.E. Land Management Parcel records to ensure efficient operation of all divisions
of the department.
PERFORMANCE WORKLOAD INDICA TORS
No. of Local Business Tax Receipts Issued
No. of Code Notice of Violations Issued
No. of Special Master Hearings
No. of Building Permits Issued
No. of Building Inspections Performed
No. of Land Development Petitions Processed
No. of Variance Requests Processed
No. of Site Plans Reviewed
% of Inspections Performed 24 Hrs. of Request
% of Plan Reviews Conducted Within 10 Days
ACTUAL
2007/08
2,875
118
o
4,112
9,365
13
5
9
99
99
2-62
ACTUAL
2008/09
2,817
122
317
3,377
6,015
10
2
7
99
99
PROJECTED
2009/10
3,500
300
350
3,000
9,000
10
3
8
99
98
ESTIMA TE
2010/11
3,500
20
10
3,500
9,000
10
3
8
99
98
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
2010/11
BUDGETARY ACCOUNT SUMMARY
001-4001-524
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 488,669 $ 493,539 $ 496,868 $ 225,483 $ 508,797
1401 Overtime 546 - 500 426 500
2101 RCA 37,125 37,152 38,010 16,508 38,923
2201 Pension 56,543 59,262 63,179 27,106 64,853
2301 Health, Life & Disability 92,253 92,375 92,284 40,530 82,848
2401 Workers' Compensation 10,959 8,785 12,348 2,345 12,287
I Subtotal 686,095 691,113 703,189 312,398 708,208 I
CONTRACTUAL SERVICES
3101 Building Inspection Services 1,344,723 803,057 480,000 377 ,071 480,000
3190 Prof. Services 87,480 45,776 200,000 209,844 200,000
3401 Red Light Violations - 320,285 - 133 -
I Subtotal 1,432,203 1,169,118 680,000 587,048 680,000 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 3,265 3,119 4,000 1,358 4,000
4041 Car Allowance 4,800 6,000 6,000 3,000 6,000
4101 Communication Services 2,200 1,930 2,000 538 2,000
4420 Lease Equipment 1,074 2,802 1,700 1,509 1,700
4610 R&M - Vehicles 2,673 1,060 2,000 793 2,000
4645 R&M - Equipment 522 529 1,000 - 1,000
4701 Printing 16,549 9,998 14,000 3,755 11,000
4730 Records Retention 52,825 43,049 40,000 - 35,000
I Subtotal 83,908 68,487 70,700 10,953 62,700 I
COMMODITIES
5101 Office Supplies 8,621 5,684 7,500 1,847 7,500
5120 Computer Operating Supplies 1,347 2,096 2,500 778 2,500
5220 Gas & Oil 6,746 3,349 4,000 1,320 4,000
5240 Uniforms 237 287 500 - 500
5245 Uniform Allowance - - 1,500 - 1,500
5290 Other Operating Supplies 689 - 1,500 - 1,500
I Subtotal 17,640 11,416 17,500 3,945 17,500 I
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships 642 1,628 3,500 631 2,500
5420 Conferences & Seminars 2,979 2,698 3,400 910 3,400
5450 Training 1,638 1,540 4,000 - 2,500
5901 Contingency - - 500 - 500
I Subtotal 5,259 5,866 11 ,400 1,541 8,900 I
I Total Community Development $ 2,225,105 $ 1,946,000 $ 1,482,789 $ 915,885 $ 1,477,3081
2-63
COMMUNITY DEVELOPMENT
BUDGET JUSTIFICATIONS
3101 Buildinq Inspection Services - Estimated costs associated with private firm to perform
building inspection services.
3190 Professional Services - Costs associated with utilizing professional planning
consulting services and A TS's costs associated with the Red Light Camera Program.
4420 Lease Equipment - This budget item is included to cover costs associated with
leasing a copier.
4730 Records Retention - Estimated costs for imaging building permit records.
5240 Uniforms - This includes uniform maintenance and work shoes for the Code
Compliance Officers.
5410 Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
American Planning Association
Florida Planning Association
American I nstitute of Certified Planners
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
Florida Association of Business Tax Officials
5420 Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of planning, economic
development and code enforcement.
2-64
2-65
COMMUNITY
SERVICES
CITY OF AVENTURA
I COMMUNITY SERVICES I
2010/11
I DEPARTMENT DESCRIPTION I
This department is responsible for the maintenance of roads, public areas and facilities,
beautification projects, community recreation and cultural activities, special events programming,
implementation of mass transit programs and park development. The department is organized to
provide a wide scope of public works operations, transportation services, cultural and recreation
programs and special events on a quality basis.
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 1,190,717 $ 1,276,780 $ 1,370,201 $ 595,431 $ 1,389,712
3000/3999 Contractual Services 1,608,115 1,661,135 1,875,000 652,640 1,917,000
4000/4999 Other Charges & Services 1,115,630 1,241,068 997,200 477,425 1,096,700
5000/5399 Commodities 28,697 22,625 32,500 13,658 31,000
5400/5499 Other Operating Expenses 20,929 12,550 30,500 4,487 30,500
I Total Operating Expenses $ 3,964,088 $ 4,214,158 $ 4,305,401 $ 1,743,641 $ 4,464,912 I
I PERSONNEL ALLOCATION SUMMARY I
Position Nc Position Title 2007/08 2008/09 2009/10 2010/11
5001 Director of Community Services 1 1 1 1
5101 Public Works Operations Manager 1 1 1 1
3004 Executive Assistant 1 1 1 1
5301 Engineer Tech/CAD Operator 1 1 1 1
7701 Facilities Manager 1 1 1 1
5401 Maintenance Worker 1 1 1 1
7201 Security Guardllnfo Officer 1 1 1 1
5201 Parks and Recreation Services Supt. 1 1 1 1
1021 Community Rec Center Manager 1 1 1 1
1051 CRC Assistant Manager/Special Events Coordinator - 1 1 1
1031 Community Rec Center Asst. Manager 1 - - -
1041 Community Rec Center Supervisor 1 1 1 1
1011 Parks and Recreation Activities Manager 1 1 1 1
5601 Park Supervisor 1 - - -
5801-5803 Park Attendant (FIT) 3 4 4 4
5701-5714 Park Attendant (PIT) 14 12 12 12
5901 Recreation/Cultural Activities Programmer 1 - - -
Total Full Time 17 16 16 16
Total Part time 14 12 12 12
2-66
Community Services Department
Organization Chart
Public Works
GIS/Mapping
Street lighting/Street Furniture
Permitting
ROW/Streets/Drainage
Landscape Maintenance/Beautification
Engineering
City Buildings & Facilities Maintenance
Fleet Manaqement
Public
Works
Operations
Manager
Eng. T echjCADD
Operato,
Maintenance
Contractual
Electrical
Maintenance
Director of Community Services
Con tr a ctua I
Consulting
Engineer
Contractual
landscape
Architect
Facilities Manager
Contractual
Janitorial Services
Securityl
Information
Officer
Total: 16 Full Time Employees
12 Part Time Employees
Parks &
Recreation
Services
Su~rint@ndl!nt
Communrty
Recreation
Cente,
Ma nage'
-=-=:
Assistant
CRC
MgrlSpeClai
Evenh
Park
Attendant
PT(3)
Contractual
Rer:re:atk:Jn
ProBfams
2-67
Community Recreation Center
Founders Park
Veterans Park
Waterways Park
Waterways Dog Park
Volunteers
Camp Programs
Transportation Services
Special Events
Senior Programming
Splash Pad
Athletics
Par'" & Con tractu a I
Recreation Shuttle Bus
Activities Operator
Manage,
Park
Attendant
F(T(4)
Cantractwil
Park Pa,k
Allendont Maintenance
r(T(9)
i
CITY OF AVENTURA
I COMMUNITY SERVICES I
2010/11
I OBJECTIVES I
1. Provide accurate and quick responses to resident complaints and concerns.
2. Work with Community Services Advisory Board to provide quality programs and
services.
3. Implement approved operating and CIP Budget.
4. Continue Tree City USA Status.
5. Conform to NPDES stormwater standards.
6. Expand ridership and improve customer service on City-wide shuttle bus service.
7. Increase Community Recreation Center attendance.
8. Increase youth athletic leagues participation.
9. Expand GO GREEN/recycling program.
I PERFORMANCE WORKLOAD INDICA TORS I
ACTUAL ACTUAL PROJECTED ESTIMA TE
2007/08 2008/09 2009/10 2010/11
Resident complaints & concerns cleared 72 84 96 96
Advisory Board Meetings attended 12 12 4 4
CI P projects completed 4 4 4 4
Tree City re-certification 1 1 1 1
Stormwater basins/systems cleaned for compliance 45 45 50 60
Shuttle bus ridership 189,996 209,763 235,000 245,000
Community Recreation Center attendance 56,447 66,408 70,000 73,000
Number of participants registered in youth sports 644 742 750 775
Number of public outreach programs & special events 2 6 8 8
2010-2011 Youth Sports Calendar
Sport Season
Flag Football Sept - Oct
Basketball Nov - Dec
Boys Soccer Jan- Feb
Girls Soccer Nov- March
Little League Baseball March- May
Little League T-Ball March- May
Little League Softball March - May
2-68
CITY OF AVENTURA
COMMUNITY SERVICES
2010/11
BUDGETARY ACCOUNT SUMMARY
001-5001-539
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ 844,201 $ 916,692 $ 986,186 $ 428,066 $ 999,072
1401 Overtime 6,602 6,427 8,000 3,699 8,000
2101 RCA 62,666 68,334 76,367 31,099 76,429
2201 Pension 106,869 116,267 124,691 62,836 126,234
2301 Health, Life & Disability 142,796 141,128 149,997 69,091 162,802
2401 Workers' Compensation 27,684 29,932 26,961 10,641 27,176
I Subtotal 1,190,717 1,276,780 1,370,201 696,431 1,389,712 I
CONTRACTUAL SERVICES
3113 Prof. Services - Comm. Cen. Inst. 89,386 89,108 76,000 60,824 77 ,000
3160 Prof. Services - Landscape Arch. 24,666 20,711 18,000 19,036 18,000
3460 landslTree Maint. Svcs - Streets 912,878 910,132 1,046,000 296,038 1,086,000
3461 Beautification/Signage 36,613 62,704 67,000 33,331 67,000
3462 landslTree Maint. Svcs - Parks 219,722 246,767 326,000 104,367 326,000
3466 Transportation Services 324,960 331,723 346,000 139,046 346,000
r-5Ubtotal 1,608,116 1,661,136 1,876,000 662,640 1,917,000 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem 961 2,187 2,600 460 2,600
4041 Car Allowance - - - - 6,000
4101 Communication Services 9,676 9,686 11,000 4,996 7,600
4301 Utilities - Electric 71,946 80,014 62,600 30,661 62,600
4311 Utilities - Street Lighting 172,962 220,036 200,000 109,826 210,000
4320 Utilities - Water 198,264 243,228 236,000 77 ,696 220,000
4420 lease 3,073 6,284 6,200 2,042 6,200
4610 R&M - Vehicles 2,711 2,292 2,600 1,200 2,000
4620 R&M - Buildings 66,726 77 ,232 80,000 31,863 80,000
4646 R&M - Equipment - 7,324 10,000 1,289 10,000
4672 R&M - Parks 62,761 63,666 73,000 27,627 73,000
4691 R&M - Streets 6,062 1,612 12,600 2,348 12,600
4701 Printing & Binding 14,774 11,791 12,000 4,087 12,000
4860 Special Events 67,699 42,866 46,000 10,948 46,000
4861 Cultural/Recreation Programs 118,946 124,122 106,000 97,811 107,600
4862 Founders Day Activities 60,068 66,671 60,000 46,688 60,000
4864 Summer Recreation 280,131 303,170 80,000 28,186 180,000
I Subtotal 1,116,630 1,241,068 997,200 477,426 1,096,700 I
COMMODITIES
6101 Office Supplies 4,660 4,180 6,000 2,364 6,000
6120 Computer Operating Supplies 6,049 6,890 8,600 2,787 8,600
6220 Gas & Oil 10,460 6,616 6,600 3,288 6,000
6240 Uniforms 7,173 4,667 8,000 6,210 8,000
6290 Other Operating Su~plies 366 483 3,600 19 3,600
I Subtotal 28,697 22,626 32,600 13,668 31,000 I
OTHER OPERATING EXPENSES
6410 Subscriptions & Memberships 1,424 3,379 2,600 664 2,600
6420 Conferences & Seminars 338 670 3,000 220 3,000
6460 Training 6,697 6,690 10,000 3,603 10,000
6901 Contingency 13,470 2,811 16,000 - 16,000
I Subtotal 20,929 12,660 30,600 4,487 30,600 I
I Total Community Services $ 3,964,088 $ 4,214,168 $ 4,306,401 $ 1,743,641 $ 4,464,9121
2-69
COMMUNITY SERVICES
BUDGET JUSTIFICATIONS
3150 Professional Services Landscape Architect - Provides funding for professional
landscape architect consulting services to assist the Department with landscaping projects;
inspections; coordination with landscape contractor; and other projects as assigned.
3450 Landscape Services - Provides for costs associated with contracting tree, landscape,
irrigation and flower maintenance services for all public right-of-ways and medians.
3451 Beautification/Siqnaqe - Establishes funding for banners, directional, informational,
and illuminated street and replacement signs. Funding request includes maintenance of
street furniture; water fountains, bollards, decorative streetlights, bus shelters, benches and
trash cans. Funds costs associated with the FEC Lease for landscaping.
3452 Landscape/Tree Maintenance Services - Parks - Provides funding for contracting
maintenance services for Founders Park, Waterways and Veterans Park. Services
including: grounds maintenance, tree maintenance and athletic field maintenance.
3455 Transportation Services - Funding level includes providing five mini-bus public transit
routes six days per week on a contractual basis, including the printing costs for rout
schedules. Transit system links the residential areas to community, retail and medical
establishments, as well as Miami-Dade and Broward County routes.
4311 Utilities Street Liqhtinq - Provides funding for services associated with street lighting
in various areas of the City.
4320 Utilities Water - Provides funding for purchasing water for irrigating the medians,
swales and right of ways in the City.
4620 R&M Buildinqs - Provides for funding the necessary building maintenance services to
the Community Recreation Center the two small buildings at Founders Park, and the
Waterways Park Building for the following services: air conditioning maintenance contract,
pest control, fire alarm system monitoring and maintenance, roof inspections, plumbing and
electrical repairs, janitorial services for the CRC, security system monitoring and
maintenance and annual gymnasium floor maintenance.
4672 R&M Parks - Provides funding for repair and maintenance of park amenities and
equipment.
4691 R & M Streets - Provides funding for services utilized in the maintenance of streets,
sidewalks and drainage.
4850 Special Events - This figure represents funding for events related to community wide,
annual events to enhance civic pride and improve the quality of life for the residents:
Halloween Harvest, Veterans Day, Arbor Day, Senior Prom and July 4th fireworks.
2-70
4851 Cultural & Recreation Proqrams - Provides for costs associated with senior recreation
programming for trips to local venues, performing arts and classical music. This line item
also funds recreation programs, youth athletics and the costs to conduct background
checks for all volunteers. All costs are offset by registration fees.
4852 Founders Dav Activities - Provides for funding for activities, games and entertainment
for Founders Day activities from 12 noon - 5 PM.
5410 Subscriptions & Memberships - Provides for funding memberships in the American
Public Works Association and the Florida and National Recreation and Parks Association
for staff.
5420 Conferences & Seminars - Provides for funding for attending the following
conferences: American Public Works Association, Florida Recreation and Parks
Association, National Recreation and Parks Association, customer service training, and
local seminars.
2-71
N
~ ,~
~e~D& &~
ARTS &
CULTURAL
CENTER
2-72
CITY OF AVENTURA
I ARTS & CULTURAL CENTER I
2010/11
I DEPARTMENT DESCRIPTION I
This department is responsible for the operations and programming of the Arts and Cultural
Center. The goal is to provide a facility that offers a wide range of quality entertainment and
cultivates partnerships with other local and regional organizations to enhance the quality of life
for the City by providing a variety of performing arts and relevant cultural programming for
audiences of all ages.
OBJECT
CODE
NO. CATEGORY RECAP
PACA Contractual Employees
General Manager
Event Manager
Technical Manager
Box Office Manager
Marketing Coordinator
PIT Labor
APPROVED HALF YEAR CITY MANAGER
ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
2007/08 2008/09 2009/10 2009/10 2010/11
- $ - $ - $ - $ -
- 154,320 347,323 120,010 483,175
- 130 62,000 8,361 141,500
- 29 10,500 82 15,000
- - - 1,470 45,200
- $ 154,479 $ 419,823 $ 129,923 $ 684,875 I
2007/08 2008/09 2009/10 2010/11
N/A N/A 12 months 1
N/A N/A 2 months 1
N/A N/A 6 months 1
N/A N/A 2 months 1
N/A N/A N/A 0.3
N/A N/A N/A 0.3
1000/2999 Personal Services $
3000/3999 Contractual Services
4000/4999 Other Charges & Services
5000/5399 Commodities
5400/5499 Other Operating Expenses
I Total Operating Expenses $
2-73
Arts & Cultural Center Department
Organization Chart
I City Commission IJ
I
I City Manager II
Performing Arts 1
Center Authority I
General Manager
I I
Operations
2-74
AACC Advisory ']
Board
I
l
CITY OF AVENTURA
ARTS & CULTURAL CENTER
2010/11
I OBJECTIVES I
1. To provide artistic offerings to our increasingly diverse community with an emphasis on
fostering a cooperative spirit and enhancing the quality of life in Aventura.
2. Create a performing arts facility that is welcoming and inclusive of the public at large by
maintaining an aesthetically pleasing and professional facility.
3. Attract and secure financial support through grants and other fundraising opportunities.
4. Enhance the learning experiences of students at Aventura City of Excellence Charter School
by expanding performing arts activities and educational opportunities.
5. To increase general public awareness of the value of the cultural and educational programs
available.
PERFORMANCE WORKLOAD INDICA TORS
Advisory Board Meetings attended
Number of performances/events
Number of promotional material produced
Summer Camp
% of patrons who respond favorably to AACC
ACTUAL
2007/08
N/A
N/A
N/A
ACTUAL
2008/09
7
N/A
1
PROJECTED
2009/10
10
30
7
1
70%
ESTIMA TE
2010/11
6
120
10
1
70%
N/A
N/A
2-75
CITY OF AVENTURA
ARTS & CULTURAL CENTER
2010/11
BUDGETARY ACCOUNT SUMMARY
001-7001-575
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
1201 Employee Salaries $ - $ - $ - $ - $ -
1401 Overtime - - - - -
2101 FICA - - - - -
2201 Pension - - - - -
2301 Health, Life & Disability - - - - -
2401 Workers' Compensation - - - - -
I Subtotal - - - - - I
CONTRACTUAL SERVICES
3112 Prof. Services - Management Servic - 154,320 187,740 115,740 144,000
3114 Prof. Services - Man Services /Stafl - - 144,583 - 269,375
3115 Prof. Services - Man Services /Marl - - - 2,475 19,800
3190 Prof. Services - Programming - - 10,000 1,795 35,000
3410 Prof. Services - Janitorial Services - - 5,000 - 15,000
I Subtotal - 154,320 347,323 120,010 483,175 I
OTHER CHARGES & SERVICES
4001 Travel & Per Diem - 130 - - 4,000
4101 Communication Services - - 2,000 - 3,000
4201 Postage - - 2,000 - 10,000
4301 Utilities - - 20,000 - 33,000
4440 Copy Machine Costs - - 2,000 - 2,000
4620 R&M - Buildings - - 2,000 - 5,000
4645 R&M - Equipment - - 3,000 - 5,000
4701 Printing & Binding - - 5,000 1,968 25,000
4850 Special Events - - - 3,630 10,000
4851 Web Page Maintenance - - - 2,763 2,500
4910 Advertising - - 25,000 - 40,000
4920 Licenses/Permit Fees - - 1,000 - 2,000
I Subtotal - 130 62,000 8,361 141,500 I
COMMODITIES
5101 Office Supplies - 29 1,000 82 2,000
5120 Computer Operating Supplies - - 7,500 - 3,000
5290 Other Operating~~plies - - 2,000 - 10,000
I Subtotal - 29 10,500 82 15,000 I
OTHER OPERATING EXPENSES
Reserve for Programming - - - - 40,000
5410 Subscriptions & Memberships - - - - 1,200
5420 Conferences & Seminars - - - 1,470 1,000
5901 Contingency - - - - 3,000
~tOtai ... ... 1,470 45,200 I
- - -
I Total Arts & Cultural Center $ - $ 154,479 $ 419,823 $ 129,923 $ 684,875 I
2-76
ARTS & CULTURAL CENTER
BUDGET JUSTIFICATIONS
3112 Professional Services- Manaqement Services - Payment for services provided in
conjunction with the Agreement with Performing Arts Center Authority for management,
programming and operational support services.
3114 Professional Services- Manaqement Services/Staffinq - Reimbursement to
Performing Arts Center Authority in accordance with agreement for staff personnel costs.
3115 Professional Services-Marketinq - Payment for marketing and public relation services.
3190 Proqramminq - This line item is used to offset expenses for certain performances in
order to attract a variety of programming.
3410 Janitorial Services - Costs for cleaning the AACC facility.
4101 Communication Services - Costs associated with telephone service and other
communication type services.
4301 Utilities - Costs associated with electricity, water, sewer and refuse service for the
AACC.
4620 R&M Buildinq - Costs of maintaining service contracts for mechanical systems within
the AACC.
4645 R & M Equipment - Costs of maintaining service contracts on all equipment located at
the AACC.
4910 Advertisinq - Costs associated with promoting events at the AACC.
Reserve for Proqramminq - This account was established to accumulate funds derived from
fund raising programs such as from the sale of bricks and honor roll plaques to fund future
performing arts events.
2-77
2-78
NON
DEPARTMENTAL
CITY OF AVENTURA
I NON-DEPARTMENTAL - TRANSFERS I
2010/11
BUDGETARY ACCOUNT SUMMARY
I 001-9001-581 I
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
TRANSFERS
9118 Transfer to Charter School Fund $ - $ 100,000 $ - $ - $ -
9123 Transfer to Debt Service Fund - 1999 1,346,409 1,345,341 1,347,459 673,730 1,364,988
9124 Transfer to Debt Service Fund - 2000 483,250 490,669 507,046 253,523 508,363
9125 Transfer to Debt Service Fund - 2002 396,926 400,577 404,120 202,060 403,718
9170 Transfer to Cultural Center Con. Fund - 2,000,000 - - -
I Total Non-Departmental - Transfers $ 2,226,585 $ 4,336,587 $ 2,258,625 $ 1,129,313 $ 2,277,0691
NON-DEPARTMENTAL - TRANSFERS
BUDGET JUSTIFICATIONS
9123 Transfer to Debt Service Fund - Represents debt service amounts required to fund
the Florida Municipal Loan Council Loan for the Government Center.
9124 Transfer to 2000 Loan Debt Service Fund - Transfer to 2000 Loan Debt Service Fund
for required interest and principal on that Loan.
9125 Transfer to 2002 Loan Debt Service Fund - Transfer to 2002 Loan Debt Service Fund
for required interest and principal on that Loan.
2-79
CITY OF AVENTURA
I NON-DEPARTMENTAL I
2010/11
BUDGETARY ACCOUNT SUMMARY
I 001-9001-590 I
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
CONTRACTUAL SERVICES
3410 Prof. Services - Janitorial $ 62,400 $ 62,100 $ 62,000 $ 20,800 $ 62,000
I Subtotal 62,400 62,100 62,000 20,800 62,000 I
OTHER CHARGES & SERVICES
4101 Communication Services 104,560 110,615 118,000 54,071 118,000
4201 Postage 22,683 21,465 22,000 4,134 22,000
4301 Utilities 252,711 307,603 275,000 90,439 275,000
4320 Water - - - 5,890 -
4440 Copy Machine Costs 9,694 8,304 15,000 6,684 15,000
4501 Insurance 1,070,356 910,822 936,000 286,235 936,000
4620 R&M - Government Center 91,724 78,584 124,000 52,915 124,000
4650 R&M - Office Equipment - 615 2,000 1,230 2,000
I Subtotal 1,551,728 1,438,008 1,492,000 501,598 1,492,000 I
COMMODITIES
5290 Other Operating Supplies 8,943 11,841 10,000 5,614 10,000
I Subtotal 8,943 11,841 10,000 5,614 10,000 I
OTHER OPERATING EXPENSES
5901 Contingency 47,659 60,567 50,000 6,514 50,000
5904 Hurricane/Storm Exp 12,067 - - - -
I Subtotal 59,726 60,567 50,000 6,514 50,000 I
I Total Non-Departmental $ 1,682,797 $ 1,572,516 $ 1,614,000 $ 534,526 $ 1,614,000 I
2-S0
NON-DEPARTMENTAL
BUDGET JUSTIFICATIONS
3410 Janitorial Services - Costs for Government Center.
4101 Communication Services - Costs associated with telephone service, internet access,
web pages, and other communication type services for Government Center. Includes
Intertel maintenance and Wireless data service.
4301 Utilities - Costs associated with electricity, water, sewer and refuse service for the
Government Center.
4501 Insurance - Liability and property insurance coverage for all City-owned or leased
facilities and equipment and all employees and officers.
4620 R&M Government Center - Costs of maintaining service contracts for mechanical
systems within the Government Center.
4650 R&M Office Equipment - Costs of maintaining service contracts on all office
equipment located at the Government Center.
2-81
2-82
CAPIT AL
OUTLA Y
CITY OF AVENTURA
I CAPITAL OUTLAY I
2010/11
PROJECT APPROPRIATION
I 001-80XX I
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
City Manager's Office - 06-612
6402 Computer Equipment <$6,000 $ 2,939 $ 2,462 $ 4,000 $ 1,896 $ 2,000
r-subtotal 2,939 2,462 4,000 1,896 2,000 I
City Clerk - 08-619
6402 Computer Equipment <$6,000 2,820 1,689 3,000 - -
r-subtotal 2,820 1,689 3,000 - - I
Finance - 10-613
6401 Computer Equipment >$6,000 - 1,266 - - -
6402 Computer Equipment <$6,000 6,706 1,813 2,000 - 6,000
6410 Equipment 16,161 - - - -
r Subtotal 20,866 3,079 2,000 - 6,000 I
Information Technology. - 12-613
6401 Computer Equipment >$6,000 88,609 36,081 413,993 12,991 90,000
6402 Computer Equipment <$6,000 - 846 11,166 640 6,000
6410 Equipment >$6,000 - - 16,000 30,660 -
I Subtotal 88,609 36,926 440,148 44,181 96,000 I
Public Safety - 20- 621
6303 Safety 1m provements 170,966 12,220 - - -
6401 Computer Equipment >$6,000 - 10,481 23,000 6,111 -
6402 Computer Equipment <$6,000 172,477 101,067 144,314 11 ,486 188,000
6406 E911 Equipment 36,684 11,722 16,000 - 40,000
6407 Radio Purchase & Replace. 161,666 179,346 361,667 16,632 86,000
6408 Secure Out Schools Grant - - 24,237 24,237 -
6410 Equipment >$6,000 46,738 70,010 127,000 34,130 160,000
6411 Equipment <$6,000 - 13,270 16,900 2,983 37,900
6413 State 911 Grant - 30,270 14,709 14,709 -
6414 Police Dept Offices Improve - - 16,000 3,460 -
6460 Vehicles 330,176 297,463 442,987 382,068 388,000
6461 Aggressive Driving Program 121,999 - - - -
I Subtotal 1,039,604 726,829 1,174,714 493,696 889,900 I
Community Development - 40-624
6401 Computer Equipment >$6,000 - - 44,000 - -
6402 Computer Equipment <$6,000 7,031 2,693 4,100 - 3,000
6411 Equipment <$6,000 981 - - - -
6460 Vehicles - - 21,000 - -
I Subtotal 8,012 2,693 69,100 - 3,000 I
Community Services - 60-639/641/672
6206 Government Center Improvements - - 166,000 23,807 118,360
6402 Computer Equipment <$6,000 40,413 14,410 16,000 2,067 17,700
6410 Equipment >$6,000 66,844 66,360 61,740 39,702 33,600
6411 Equipment <$6,000 - - 6,000 6,872 3,600
6301 Beautification Projects 701,688 89,739 7,800 7,796 7,800
6341 Transportation System Improve. 80,492 220,644 1,933,380 301,313 -
6206 Community Center 6,190 4,488 - - -
6231 NE 31 Avenue Park Development 64,039 - - - -
6310 Aventura Founders Park - - - - 491,600
6322 Waterways Park Improvements 1,748,416 23,066 - - -
I Subtotal 2,697,082 407,696 2,179,920 380,666 672,460 I
2-83
Arts & Cultural Center -70-575
6301 Improve. Other Than Bldg/Marquee
6410 Equipment >$5,000 325,000 100,000
I Subtotal 325,000 100,000 I
Non-Departmental - 90-590
6208 Building\Equipment 38,280 1,550
6999 Capital Reserve 16,130,016 10,000 15,433,488
I Subtotal 38,280 16,131,566 10,000 15,433,488 I
I Total Capital $ 3,859,832 $ 1,217,444 $ 20,329,448 $ 930,329 $ 17,202,8381
2-84
CAPITAL PROJECT DESCRIPTIONS
OFFICE OF THE CITY MANAGER
6402 Computer Equipment <$5.000 - This project consists of upgrading and replacing
computer equipment.
FINANCE
6402 Computer Equipment <$5.000 - This project consists of upgrading and replacing
computer equipment.
INFORMA TlON TECHNOLOGY
6401 Computer Equipment >$5.000 - This project consists of expanding and upgrading the
City's general information systems, which is used by all City Departments.
6402 Computer Equipment <$5.000 - This project consists of upgrading and replacing
computer equipment.
PUBLIC SAFETY
6402 Computer Equipment <$5.000 - This project consists of purchasing computer
equipment and software that utilizes the latest technology for the Police Department. The
primary system consisting of CAD dispatch, records management and mobile laptop
computer capabilities will requires expansion during the year to accommodate growth and
required upgrades.
Replace 25 Mobile Laptops
Replace 2 Servers
20 Desktop Computers
Replace AS400
50,000
1 0,000
24,000
50,000
Vehicle Modems
10 Vehicle Printers
Replace 9 EOC Computers
Upgrades
6,000
1 0,000
13,000
25,000
6405 E911 Equipment - This project consists of upgrades to the E911 system to
accommodate the communication needs of the Police Department at a cost of $40,000.
6407 Radio Equipment - This project consists of purchasing 5 handheld and 10 mobile
radios, upgrades to the 800 MHz to accommodate the communication needs of the Police
Department.
6410 Equipment >$5.000 - This project consists of purchasing equipment for the Police
Department as follows:
11 Vehicle Equipment
Replace 1 Message Board
Replace 2 Boat Engines
Replace K-9
Segway
$60,000
11 ,000
60,000
11 ,000
8,000
6410 Equipment <$5.000 - This project consists of purchasing equipment for the Police
Department as follows:
Replace 10 Ballistic Vests
2 Radar Units
$8,000
3,000
2-85
2 Lasar Units
7 T asers
Replace 5 Glock Firearms
Replace Dive Team Equipment
Replace 2 Bikes
10 Gas Mask for SWAT
8,000
7,700
4,000
3,200
2,000
2,000
6450 Vehicles - This project consists of purchasing police vehicles to accommodate the
vehicle replacement program in the Police Department.
Replace 12 Patrol Vehicles and Special Services SUV.
COMMUMTYDEVELOPMENT
6402 Computer Equipment <$5,000 - This project consists of purchasing a credit card
system and server and upgrades to the Business Tax License program.
COMMUNITY SERVICES
6205 Government Center Improvements - This project provides for upgrading the video
components in the City Commission Chambers to provide for better picture quality and
upgrading the Government Center security equipment to a state of the art digital
surveillance system by replacing the video recorders and cameras throughout the building.
6402 Computer Equipment <$5,000 - This project consists of upgrading and replacing
computer equipment.
6410 Equipment >$5,000 - This project consists of purchasing 1 pickup vehicle and 2
treadmills.
6411 Equipment <$5,000 - This project consists of replacing 40 chairs at the Community
Recreation Center.
6301 Beautification Projects - This program consists of replacing trash cans.
2-86
2-87
POLICE
EDUCA TION
FUND
CITY OF AVENTURA
I POLICE EDUCATION FUND 110 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This Fund is used to account for revenues and expenditures associated with the two dollars
($2.00) the City receives from each paid traffic citation, which, by State Statute, must be used to
further the education of the City's Police Officers.
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures 8,486 8,023 7,000 2,301 7,000
360000/369999 Miscellaneous Revenues 142 83 - 4 -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 4,601 - 13,733 13,733 -
I Total Available $ 13,229 $ 8,106 $ 20,733 $ 16,038 $ 7,000 I
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses 2,541 5,061 20,733 10,497 7,000
I Total Operating Expenses 2,541 5,061 20,733 10,497 7,000 I
6000/6999 Capital Outlay - - - - -
I Total Expenditures $ 2,541 $ 5,061 $ 20,733 $ 10,497 $ 7,000 I
2-88
CITY OF AVENTURA
I POLICE EDUCATION FUND 110 I
2010/11
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Fines & Forfeitures
3511000 Fines $ 8,486 $ 8,023 $ 7,000 $ 2,301 $ 7,000
I Subtotal 8,486 8,023 7,000 2,301 7,000 I
Miscellaneous Revenues
3611000 Interest 142 83 - 4 -
I Subtotal 142 83 - 4 - I
Fund Balance
3999000 Carryover 4,601 - 13,733 13,733 -
I Subtotal 4,601 - 13,733 13,733 - I
I Total Revenues $ 13,229 $ 8,106 $ 20,733 $ 16,038 $ 7,000 I
EXPENDITURES 2001-521
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
OTHER OPERATING EXPENSES
Public Safety
5450 Training $ 2,541 $ 5,061 $ 20,733 $ 10,497 $ 7,000
I Total Expenditures $ 2,541 $ 5,061 $ 20,733 $ 10,497 $ 7,000 I
REVENUE PROJECTION RATIONALE
351395 Fine Assessed for Local Police Education - Two dollars ($2.00) is received from
each paid traffic citation issued within the City's corporate limits, which, by law, must be
used to further the education of the City's Police Officers.
2-89
2-90
TRANSPORTATION
AND STREET
MAINTENANCE
FUND
CITY OF AVENTURA
I TRANSPORTA TION AND STREET MAINTENANCE FUND 120 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was established to account for restricted revenues and expenditures which by State
Statute and County Transit System Surtax Ordinance are designated for transportation
enhancements, street maintenance and construction costs.
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues 1,929,317 1,558,451 1,550,000 560,052 1,480,000
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 445,552 493 1,000 35 -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 413,552 - 63,606 63,606 -
I Total Available $ 2,788,421 $ 1,558,944 $ 1,614,606 $ 623,693 $ 1,480,000 I
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services 1,016,622 1,094,391 1,101,000 556,313 975,000
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses 1,016,622 1,094,391 1,101,000 556,313 975,000 I
6000/6999 Capital Outlay 1,930,010 242,736 513,606 180,956 505,000
9000/9999 Transfers - - - - -
I Total Expenditures $ 2,946,632 $ 1,337,127 $ 1,614,606 $ 737,269 $ 1,480,000 I
2-91
CITY OF AVENTURA
I TRANSPORTATION AND STREET MAINTENANCE FUND 120 I
2010/11
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Intergovernmental Revenues
3343903 Miami Gardens Drive Conn $ 371,864 $ 91,188 $ - $ - $ -
3351200 State Revenue Sharing 160,450 142,514 150,000 64,869 150,000
3353001 Local Option Cap. Impr. Gas Tax 125,283 111,797 125,000 50,852 125,000
3353010 Local Option Gas Tax 324,323 322,544 325,000 131,592 325,000
3383801 County Transit System Surtax 947,397 890,408 950,000 312,739 880,000
I Subtotal 1,929,317 1,558,451 1,550,000 560,052 1,480,000 I
Miscellaneous Revenues
3611000 Interest 2,874 493 1,000 35 -
3661000 Developer Contributions/Streets 442,678 - - - -
I Subtotal 445,552 493 1,000 35 -I
Fund Balance
3999000 Carryover 413,552 - 63,606 63,606 -
r-5ubtotal 413,552 - 63,606 63,606 -I
I Total Revenues $ 2,788,421 $ 1,558,944 $ 1,614,606 $ 623,693 $ 1,480,000 I
EXPENDITURES 5001-541
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
CONTRACTUAL SERVICES
Community Services - 50-541
3450 Landscape/Tree Maint/Streets $ 655,685 $ 711,622 $ 730,000 $ 410,397 $ 600,000
3455 Enhanced Transit Services 360,937 382,769 371,000 145,916 375,000
I Subtotal 1,016,622 1,094,391 1,101,000 556,313 975,000 I
CAPITAL OUTLAY
Community Services - 50-541
6305 Road Resurfacing 236,828 242,736 513,606 174,558 505,000
6341 Transportation System Improv. 1,693,182 - - 6,398 -
6999 Capital Reserve - - - - -
.Subtotal 1,930,010 242,736 513,606 180,956 505,000 I
I Total Expenditures $ 2,946,632 $ 1,337,127 $ 1,614,606 $ 737,269 $ 1,480,000 I
* Funded from County Transit System Surtax
2-92
REVENUE PROJECTION RATIONALE
3351200 State Revenue Sharinq - Revenue received in this category represents a portion
of the total State Revenue Sharing Funds. Their source is the motor fuel tax and is
restricted to road construction and maintenance. Based on information from the State, it is
anticipated that $150,000 will be received in the upcoming fiscal year.
State Revenue Sharing
$180,000 ,.'
$160,000
$140,000
$120,000 "
$100,000 "
$80,000 /
$60,000
$40,000 '"
$20,000 '"
$-
~
2004/052005/062006/072007/082008/092009/102010/11
3353001/3010 Local Option Gas Tax - The County has adopted two phases of the local
option gas tax. The first phase is six cents per gallon on fuel and is collected by the State's
Department of Revenue and remitted monthly based on a formula which provides a weight
of 75% to population and 25% to center line mileage in each city. These funds must be
used for transportation related expenditures. The second phase must be used for
transportation expenditures needed to meet the requirements of the capital improvements
elements of an adopted comprehensive plan.
Local Option Gas Tax
"00000 _
$490,000 '~
$480,000 ' ,
$470,000 "
$460,000 '.,
"'"000 ~fi
$440,000 --I
$430,000 , '
$420,000 .,
$410,000 -', ,
$400,000 "
';)'tx\\:J0 -;::,<.,,;,\\)Io ';)'0\<:::,'\ ';)~\\)'b ';)'b\(;:,OJ Q,o,\",,\) -.,.r;:,''''''''>-
~ ~ ~ ~ ~ ~ ~
3383801 County Transit System Surtax - County voters approved a 1/2 percent sales tax
increase for transportation needs that went into effect January 2003. As provided by
County Ordinance the cities receive 20% of the proceeds based upon population. Based on
information provided by the County it is anticipated that $880,000 will be received for the
fiscal year.
County Transit System Surtax
$1,200,000 I't
$1,000,000 '
$800,000 /- 1[-"
$600,000 ,..
$400,000 "
S200,000 '
$- "
D'b<\\)<--; ';:J0\OIo ';)Io\\)'\ f::j'\ \'0<0 ';j'b\'\:)OJ DOj''''''0 "r:::,\""""
~ ~ ~ ~ ~ ~ ~
2-93
EXPENDITURE JUSTIFICATIONS
3450 Landscape Services - Provides for costs associated with contracting tree, landscape,
irrigation and flower maintenance services for all public right-of-ways and medians.
3455 Enhanced Transit Services - Funds will be used to fund required 20% of County
Transit System Surtax for enhanced public bus transportation system beyond levels set in
the 2001/02 budget and to fund the expanded transit service routes.
6305 Road Resurfacinq - This project consists of resurfacing NE 29th Avenue/ NE 18yth
Street and NE 34th Avenue as part of the City's ongoing maintenance program.
2-94
POLICE CAPITAL
OUTLAY IMPACT
FEE FUND
2-95
CITY OF AVENTURA
I POLICE CAPITAL OUTLAY IMPACT FEE FUND 140 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was created to account for impact fees derived from new developments and restricted
by Ordinance for Police capital improvements. This fund provides a funding source to assist the
City in providing police services required by the growth in the City.
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 1,407 15,714 500 8 -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 82,534 - 16,337 16,337 16,337
I Total Available $ 83,941 $ 15,714 $ 16,837 $ 16,345 $ 16,337
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Ollerating~llenses - - - - -
6000/6999 Capital Outlay 75,227 8,091 16,837 - 16,337
I Total Expenditures $ 75,227 $ 8,091 $ 16,837 $ - $ 16,337
2-96
CITY OF AVENTURA
I POLICE CAPITAL OUTLAY IMPACT FEE FUND 140 I
2010/11
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Miscellaneous Revenues
3611000 Interest $ 1,407 $ 133 $ - $ 8 $ -
3632200 Police Impact Fees - 15,581 500 - -
I Subtotal 1,407 15,714 500 8 - I
Fund Balance
3999000 Carryover 82,534 - 16,337 16,337 16,337
r-8ubtotal 82,534 - 16,337 16,337 16,337 I
I Total Revenues $ 83,941 $ 15,714 $ 16,837 $ 16,345 $ 16,3371
EXPENDITURES 2001-521
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
CAPITAL OUTLAY
Public Safety
6410 Equipment $ 75,227 $ 8,091 $ - $ - $ -
I" Subtotal 75,227 8,091 - - - I
CAPITAL OUTLAY
Public Safety
6999 Capital Reserve - - 16,837 - 16,337
I Subtotal - - 16,837 - 16,337 I
I Total Expenditures $ 75,227 $ 8,091 $ 16,837 $ - $ 16,337 I
REVENUE PROJECTION RATIONALE
3632000 Police Impact Fees - Represents fees collected from new development to pay for
additional police and capital equipment costs caused by the impact of the development on
services and the community.
2-97
2-98
PARK
DEVELOPMENT
FUND
CITY OF AVENTURA
I PARK DEVELOPMENT FUND 170 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund is used to account for revenues and expenditures specifically earmarked for capital
improvements to the City's park system. The fund will account for impact fees derived from new
developments and restricted by Ordinance for Park capital improvement projects.
REVENUE PROJ ECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 34,749 5,302 - 221 -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 1,895,417 - 490,930 490,930 -
I Total Available $ 1,930,166 $ 5,302 $ 490,930 $ 491,151 $ - I
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses - - - - - I
6000/6999 Capital Outlay 1,162,610 31,928 490,930 191,771 -
9000/9999 Transfers - 250,000 - - -
I Total Expenditures $ 1,162,610 $ 281,928 $ 490,930 $ 191,771 $ -I
2-99
CITY OF AVENTURA
I PARK DEVELOPMENT FUND 170 I
2010/11
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Miscellaneous Revenues
3611000 Interest $ 34,749 $ 5,302 $ - $ 221 $ -
3632700 Recreation Impact Fees - - - - -
I Subtotal 34,749 5,302 - 221 - I
Fund Balance
3999000 Ca rryover 1,895,417 - 490,930 490,930 -
I Subtotal 1,895,417 - 490,930 490,930 - I
I Total Revenues $ 1,930,166 $ 5,302 $ 490,930 $ 491,151 $ -I
EXPENDITURES 5001-572
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
CAPITAL OUTLAY
Community Services
6203 Waterways Park Improv. $ 956,290 $ 8,919 $ - $ 5,044 $ -
6204 Waterways Dog Park Improv. 90,575 - - - -
6206 Veterans Park Modifications 81,945 19,914 288,028 186,727 -
6313 Country Club Dr. Tennis Court 33,800 3,095 - - -
I Subtotal 1,162,610 31,928 288,028 191,771 - I
CAPITAL OUTLAY
Community Services
6999 Capital Reserve - - 202,902 - -
I Subtotal - - 202,902 - - I
TRANSFERS - 90-701
Non-Departmental - 590
7001 Transfer to Arts Center Con Fun - 250,000 - - -
I Subtotal - 250,000 - - - I
I Total Expenditures $ 1,162,610 $ 281,928 $ 490,930 $ 191,771 $ -I
REVENUE PROJECTION RATIONALE
3632700 Recreation Impact Fees - This represents the amount anticipated from park
impact fees required from new residential development in the City.
2-100
2-101
911 FUND
CITY OF AVENTURA
I 911 FUND 180 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund is used to account for revenues and expenditures specifically earmarked for the City's
emergency 911 system in accordance with Florida Statutes 365.172. The funds may be used to
provide emergency dispatch systems, training, communication, maintenance and repairs and
related capital outlay purchases. The fund offsets a portion of the emergency 911 operations.
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues 183,459 258,795 223,000 44,156 223,000
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues - - - - -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance - - 123,216 123,216 100,000
I Total Available $ 183,459 $ 258,795 $ 346,216 $ 167,372 $ 323,000 I
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services 66,269 96,563 110,000 47,295 110,000
5000/5399 Commodities - - 4,000 30 4,000
5400/5999 Other Operating Expenses 8,767 2,439 5,000 2,075 5,000
I Total Operating Expenses 75,036 99,002 119,000 49,400 119,000 I
6000/6999 Capital Outlay - - 102,216 - 40,000
9000/9999 Transfers 51,000 94,000 125,000 62,500 164,000
I Total Expenditures $ 126,036 $ 193,002 $ 346,216 $ 111,900 $ 323,000 I
2-102
CITY OF AVENTURA
I 911 FUND 180 I
2010/11
REVENUE PROJ ECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Intergovernmental Revenues
3379110 911 Fees - Wire Line $ 128,051 $ 164,782 $ 150,000 $ 37,184 $ 150,000
3379111 911 Fees - Wireless 55,408 94,013 73,000 6,972 73,000
I Subtotal 183,459 258,795 223,000 44,156 223,000 1
Miscellaneous Revenues
3611000 Interest on Investments $ - $ - $ - $ - $ -
I Subtotal - - - - -I
Fund Balance
3999000 Carryover $ - $ - $ 123,216 $ 123,216 $ 100,000
r-su btotal - - 123,216 123,216 100,000 I
I Total Revenues $ 183,459 $ 258,795 $ 346,216 $ 167,372 $ 323,000 I
EXPENDITURES 2001-521
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
OPERATING
OTHER CHARGES & SERVICES
4001 Travel & Per Diem $ 2,795 $ 2,998 $ 5,000 $ 875 $ 5,000
4101 Communications 21,595 39,285 45,000 18,908 45,000
4645 R&M - Equipment 41,879 54,280 60,000 27,512 60,000
I Subtotal 66,269 96,563 110,000 47,295 110,000 1
COMMODITIES
5120 Computer Operating Supplies - - 2,000 - 2,000
5290 Other Operating Supplies - - 2,000 30 2,000
I Subtotal - - 4,000 30 4,0001
OTHER OPERATING EXPENSES
5410 Subscriptions & Memberships - 240 - 240 -
5450 Training 8,767 2,199 5,000 1,835 5,000
l Subtotal 8,767 2,439 5,000 2,075 5,0001
CAPITAL OUTLAY
Public Safety - 2001-521
6999 Capital Reserves - - 102,216 - 40,000
ISubtotal - - 102,216 - 40,000 1
TRANSFERS - 90-901
9101 Transfer to General Fund 51,000 94,000 125,000 62,500 164,000
I Subtotal 51,000 94,000 125,000 62,500 164,000 I
I Total Expenditures $ 126,036 $ 193,002 $ 346,216 $ 111,900 $ 323,000 I
2-103
REVENUE PROJECTION RATIONALE
3379110/111 911 Fees - This represents the amount anticipated for 911 fees collected by
the State in accordance with Florida Statues 365.172.
911 Fees
"
$300,000 " ,
$250,000 <.'
$200,000 .. ,.,'"
$150,000 'l'(,/1
$100,000 ~~t(/
$50,000 ::./
$-
1 (iff
",,\\,,,'b
",'0
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EXPENDITURE JUSTIFICATIONS
4101 Communication Services - Costs paid to Bellsouth for selective routing of 911 calls
and associated fees.
4645 R&M Equipment - Funds allocated to this account will be used for repair and
maintenance of 911 equipment.
5450 Traininq - Costs associated with this account are related to maintain state standards
and having a highly trained dispatch function.
9101 Transfer to General Fund - Funds offset a portion of the emergency 911
Communication Officers costs.
2 -1 04
N
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DEBT SERVICE
FUNDS
2-105
CITY OF AVENTURA
I DEBT SERVICE FUND RECAP I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
These funds are established to account for revenues and/or transfers pledged for debt service
payments on long term financing.
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 36,064 25,976 - 12,648 -
380000/389999 Transfer/Debt Proceeds 2,670,585 2,680,587 2,705,403 1,352,702 2,722,813
399900/399999 Fund Balance 22,494 - 20,793 20,793 -
I Total Available $ 2,729,143 $ 2,706,563 $ 2,726,196 $ 1,386,143 $ 2,722,813 1
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses - - - - - 1
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 2,702,912 2,706,178 2,726,196 1,618,623 2,722,813
9000/9999 Transfers - - - - -
I Total Expenditures $ 2,702,912 $ 2,706,178 $ 2,726,196 $ 1,618,623 $ 2,722,8131
2 -1 06
CITY OF AVENTURA
I F M L C 1999 DEBT SERVICE FUND 230 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was established to account for debt service payment expenditures associated with the
long term financing for the purchase of properties utilized for public parks and the permanent
Government Center and the construction of the Government Center.
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 3,871 281 - 7 -
380000/389999 Transfer/Debt Proceeds 1,346,409 1,345,341 1,347,459 673,730 1,364,988
399900/399999 Fund Balance 16,741 - 15,059 15,059 -
I Total Available $ 1,367,021 $ 1,345,622 $ 1,362,518 $ 688,796 $ 1,364,988 I
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses - - - - - I
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 1,348,805 1,348,779 1,362,518 936,480 1,364,988
9000/9999 Transfers - - - - -
I Total Expenditures $ 1,348,805 $ 1,348,779 $ 1,362,518 $ 936,480 $ 1,364,988 I
2-107
CITY OF AVENTURA
I F M L C 1999 DEBT SERVICE FUND 230 I
2010/11
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
Miscellaneous Revenues
3611000 Interest $ 3,871 $ 281 $ - $ 7 $ -
I Subtotal 3,871 281 - 7 - I
Transfer/Debt Proceeds
3811001 Transfer from General Fund 1,346,409 1,345,341 1,347,459 673,730 1,364,988
I Subtotal 1,346,409 1,345,341 1,347,459 673,730 1,364,988 I
Fund Balance
3999000 Carr~ver 16,741 - 15,059 15,059 -
r-subtotaI 16,741 - 15,059 15,059 - I
I Total Revenues $ 1,367,021 $ 1,345,622 $ 1,362,518 $ 688,796 $ 1,364,988 I
EXPENDITURES 9001-590
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
DEBT SERVICE
Non-Departmental - 590
7130 Principal $ 475,000 $ 495,000 $ 515,000 $ 515,000 $ 540,000
7230 Interest 858,353 846,018 827,518 413,759 804,988
7330 Other Debt Service Costs 15,452 7,761 20,000 7,721 20,000
I Total Expenditures $ 1,348,805 $ 1,348,779 $ 1,362,518 $ 936,480 $ 1,364,988 I
REVENUE PROJECTION RATIONALE
3811001 Transfer From General Fund - Amount transferred from the General Fund to fund
debt service costs.
BUDGET JUSTIFICATIONS
7130 Principal - Principal payment due 4/1/2010 on the Florida Municipal Loan Council
Loan which financed the construction of the Government Center as well as refund the line of
credit which paid the costs of acquiring the Park and Government Center site.
7230 Interest - Interest payments due on the loan which will be payable on 4/1/2011 and
10/1/2011.
7330 Other Debt Service Costs - Fees payable to the Florida Municipal Loan Council for
acting as the paying agent and arbitrage calculation costs.
2-108
CITY OF AVENTURA
F M L C 1999 DEBT SERVICE FUND 230
Florida Municipal Loan Council
Capital Revenue Bonds, Series 1999
Principal 230-9001-590.71-30
Interest 230-9001-590.72-30
Other 230-9001-590.73-30
Date Principal Coupon Interest Debt Service
4/1/2000 $ 355,000.00 3.200% $ 988,090.00 $ 1,343,090.00
4/1/2001 370,000.00 3.500% 976,730.00 1,346,730.00
4/1/2002 380,000.00 3.600% 963,780.00 1,343,780.00
4/1/2003 395,000.00 3.650% 950,100.00 1,345,100.00
4/1/2004 410,000.00 3.700% 935,682.50 1,345,682.50
4/1/2005 425,000.00 3.850% 920,512.50 1,345,512.50
4/1/2006 440,000.00 4.000% 904,150.00 1,344,150.00
4/1/2007 460,000.00 4.000% 886,550.00 1,346,550.00
4/1/2008 475,000.00 4.125% 868,150.00 1,343,150.00
4/1/2009 495,000.00 4.250% 848,556.26 1,343,556.26
4/1/2010 515,000.00 4.375% 827,518.76 1,342,518.76
4/1/2011 540,000.00 4.500% 804,987.50 1,344,987.50 I
4/1/2012 565,000.00 4.500% 780,687.50 1,345,687.50
4/1/2013 590,000.00 4.500% 755,262.50 1,345,262.50
4/1/2014 615,000.00 5.125% 728,712.50 1,343,712.50
4/1/2015 650,000.00 5.125% 697,193.76 1,347,193.76
4/1/2016 680,000.00 5.125% 663,881.26 1,343,881.26
4/1/2017 715,000.00 5.125% 629,031.26 1,344,031.26
4/1/2018 755,000.00 4.750% 592,387.50 1,347,387.50
4/1/2019 790,000.00 4.750% 556,525.00 1,346,525.00
4/1/2020 825,000.00 5.000% 519,000.00 1,344,000.00
4/1/2021 865,000.00 5.000% 477,750.00 1,342,750.00
4/1/2022 910,000.00 5.000% 434,500.00 1,344,500.00
4/1/2023 955,000.00 5.000% 389,000.00 1,344,000.00
4/1/2024 1,005,000.00 5.000% 341,250.00 1,346,250.00
4/1/2025 1,055,000.00 5.000% 291,000.00 1,346,000.00
4/1/2026 1,105,000.00 5.000% 238,250.00 1,343,250.00
4/1/2027 1,160,000.00 5.000% 183,000.00 1,343,000.00
4/1/2028 1,220,000.00 5.000% 125,000.00 1,345,000.00
4/1/2029 1,280,000.00 5.000% 64,000.00 1,344,000.00
$ 21,000,000.00 $ 19,341,238.80 $ 40,341,238.80
Notes:
- the City has no legal debt limit.
- General Obligation Debt requires approval by voter referendum.
- Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioners).
2-109
CITY OF AVENTURA
I 2000 LOAN DEBT SERVICE FUND 240 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was established to account for debt service payment expenditures associated with
the 2000 Loan which was used for the Community Recreation Center and the acquisition and
construction of Waterways Park.
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 25,417 25,231 - 12,600 -
380000/389999 Transfer/Debt Proceeds 483,250 490,669 507,046 253,523 508,363
399900/399999 Fund Balance 818 - 5,709 5,709 -
I Total Available $ 509,485 $ 515,900 $ 512,755 $ 271,832 $ 508,363 I
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses - - - - - I
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 508,764 510,912 512,755 256,378 508,363
9000/9999 Transfers - - - - -
I Total Expenditures $ 508,764 $ 510,912 $ 512,755 $ 256,378 $ 508,363 I
2-110
CITY OF AVENTURA
I 2000 LOAN DEBT SERVICE FUND 240 I
2010/11
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
Miscellaneous Revenues
3611000 Interest $ 25,417 $ 25,231 $ - $ 12,600 $ -
I Subtotal 25,417 25,231 - 12,600 - I
Transfer/Debt Proceeds
3811001 Transfer from General Fund 483,250 490,669 507,046 253,523 508,363
I Subtotal 483,250 490,669 507,046 253,523 508,363 I
Fund Balance
3999000 Carryover 818 - 5,709 5,709 -
I Subtotal 818 - 5,709 5,709 - I
I Total Revenues $ 509,485 $ 515,900 $ 512,755 $ 271,832 $ 508,3631
EXPENDITURES 9001-590
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007108 2008/09 2009/10 2009/10 2010/11
DEBT SERVICE
Non-Departmental - 590
7130 Principal $ 255,000 $ 270,000 $ 285,000 $ 142,500 $ 295,000
7230 Interest 253,764 240,912 227,755 113,878 213,363
I Total Expenditures $ 508,764 $ 510,912 $ 512,755 $ 256,378 $ 508,363 I
REVENUE PROJECTION RATIONALE
3811001 Transfer From General Fund - Amount transferred from the General Fund to fund
debt service costs.
BUDGET JUSTIFICATIONS
7130 Principal - Principal payment due 10/1/2011 on Bank Qualified Loan which financed
the Community Recreation Center and the acquisition and construction of Waterways Park.
7230 Interest - Interest payments due on the loan which will be payable on 4/1/2011 and
10/1/2011.
2-111
CITY OF AVENTURA
2000 LOAN DEBT SERVICE FUND 240
Bank Qualified Loan
Capital Revenue Bonds, Series 2000
Principal 240-9001-590.71-30
Interest 240-9001-590.72-30
Other 240-9001-590.73-30
Date Principal Coupon Interest Debt Service
10/1/2001 $ 220,000.00 5.050% $ 290,568.58 $ 510,568.58
10/1/2002 190,000.00 5.050% 319,917.50 509,917.50
10/1/2003 200,000.00 5.050% 310,322.50 510,322.50
10/1/2004 210,000.00 5.050% 300,222.50 510,222.50
10/1/2005 220,000.00 5.050% 289,617.60 509,617.60
10/1/2006 235,000.00 5.050% 278,507.50 513,507.50
10/1/2007 245,000.00 5.050% 266,640.50 511,640.50
10/1/2008 255,000.00 5.050% 254,267.50 509,267.50
10/1/2009 270,000.00 5.050% 241,390.00 511,390.00
10/1/2010 285,000.00 5.050% 227,755.00 512,755.00
10/1/2011 295,000.00 5.050% 213,362.50 508,362.50 I
10/1/2012 310,000.00 5.050% 198,465.00 508,465.00
10/1/2013 325,000.00 5.050% 182,810.00 507,810.00
10/1/2014 345,000.00 5.050% 166,397.50 511,397.50
10/1/2015 360,000.00 5.050% 148,975.00 508,975.00
10/1/2016 380,000.00 5.050% 130,795.00 510,795.00
10/1/2017 395,000.00 5.050% 111,605.00 506,605.00
10/1/2018 415,000.00 5.050% 91,657.50 506,657.50
10/1/2019 435,000.00 5.050% 70,700.00 505,700.00
10/1/2019 965,000.00 5.050% 48,732.50 1,013,732.50
$ 6,555,000.00 $ 4,142,709.18 $ 10,697,709.18
Notes:
- the City has no legal debt limit.
- General Obligation Debt requires approval by voter referendum.
- Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioners).
2-112
CITY OF AVENTURA
I 2002 LOAN DEBT SERVICE FUND 250 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was established to account for debt service payment expenditures associated with the
2002 Loan which was used to acquire property for the Charter School and partially fund the
Community Recreation Center.
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 1,095 5 - - -
380000/389999 Transfer/Debt Proceeds 396,926 400,577 404,120 202,060 403,718
399900/399999 Fund Balance 4,935 - 25 25 -
I Total Available $ 402,956 $ 400,582 $ 404,145 $ 202,085 $ 403,7181
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total O~erating~~enses - - - - -I
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 401,451 402,062 404,145 201,213 403,718
9000/9999 Transfers - - - - -
I Total Expenditures $ 401,451 $ 402,062 $ 404,145 $ 201,213 $ 403,7181
2-113
CITY OF AVENTURA
I 2002 LOAN DEBT SERVICE FUND 250 I
2010/11
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Miscellaneous Revenues
3611000 Interest $ 1,095 $ 5 $ - $ - $ -
I Subtotal 1,095 5 - - - I
Transfer/Debt Proceeds
3811001 Transfer from General Fund 396,926 400,577 404,120 202,060 403,718
3842000 Bond Proceeds - - - - -
I Subtotal 396,926 400,577 404,120 202,060 403,718 I
Fund Balance
3999000 Carryover 4,935 - 25 25 -
r-5"ubtotal 4,935 - 25 25 - I
I Total Revenues $ 402,956 $ 400,582 $ 404,145 $ 202,085 $ 403,718 I
EXPENDITURES 9001-590
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
DEBT SERVICE
Non-Departmental - 590
7130 Principal $ 143,960 $ 148,854 $ 155,943 $ 77,972 $ 160,668
7230 Interest 250,537 245,764 241,202 120,601 235,550
7330 Other Debt Service Costs 6,954 7,444 7,000 2,640 7,500
I Total Expenditures $ 401,451 $ 402,062 $ 404,145 $ 201,213 $ 403,718 I
REVENUE PROJECTION RATIONALE
3811001 Transfer From General Fund - Amount transferred from the General Fund to fund
debt service costs.
BUDGET JUSTIFICATIONS
7130 Principal- Principal payment due 8/1/2011 on the Loan which financed the acquisition
of the charter school site and the balance of Community/Recreation Center.
7230 Interest - Interest payments due on the loan which will be payable on 2/1/2011 and
8/1/2011.
2-114
CITY OF AVENTURA
2002 LOAN DEBT SERVICE FUND 250
Florida Intergovernmental Finance Commission
Capital Revenue Bonds. Series 2002
Principal 250-9001-590.71-30
Interest 250-9001-590.72-30
Other 250-9001-590.73-30
CITY DEBT SERVICE SCHEDULE - FUND #250 LAND ACQUISITION DEBT SERVICE SCHEDULE - FUND #250 2002 LOAN DEBT SERVICE FUND - FUND #250
Date Principal Coupon Interest Debt Service Date Principal Coupon Interest Debt Service Date Principal Coupon Interest Debt Service
8/1/2003 0.000% 38,174.53 $ 38,174.53 8/1/2003 0.000% 195,194.20 $ 195,194.20 8/1/2003 0.000% 233,368.73 $ 233,368.73
8/1/2004 21,644.12 2.500% 43,216.45 64,860.57 8/1/2004 110,670.83 2.500% 220,974.56 331,645.39 8/1/2004 132,314.95 2.500% 264,191.01 396,505.96
8/1/2005 22,030.62 2.100% 42,675.35 64.705.97 8/1/2005 112,647.09 2.100% 218,207.79 330,854.88 8/1/2005 134,677.71 2.100% 260,883.14 395,560.85
8/1/2006 22.417.13 2.500% 42,212.70 64,629.83 8/1/2006 114,623.35 2.500% 215,842.20 330.465.56 8/1/2006 137,040.48 2.500% 258,054.91 395,095.39
8/1/2007 23,190.13 2.750% 41,652.28 64,842.41 8/112007 118,575.88 2.750% 212,976.62 331,552.50 8/1/2007 141,766.01 2.750% 254,628.90 396,394.91
8/1/2008 23,576.63 3.125% 41,014.55 64,591.18 8/1/2008 120,552.15 3.125% 209,715.78 330,267.93 8/1/2008 144,128.78 3.125% 250,730.33 394,859.11
8/1/2009 24,349.64 3.375% 40,277.78 64,627.41 8/112009 124,504.68 3.375% 205,948.52 330.453.20 8/1/2009 148,854.31 3.375% 246,226.30 395,080.62
8/1/2010 25,509.14 3.625% 39,455.98 64,965.12 8/1/2010 130,433.47 3.625% 201,746.50 332,179.97 8/1/2010 155,942.62 3.625% 241,202.47 397,145.09
8/1/2011 26:282.1S 3.750% 38.~27 64l1rr2 8/1f2011 134.386.00 3.750% 197.018.28 331:404.28 8/1/2011 160.668.1S 3. 750o~235~549. 55 396~217. 70....
8/1/2012 27.441.65 3.800% 37,545.69 64,987.34 8/1/2012 140,314.80 3.800% 191,978.81 332,293.60 8/1/2012 167,756.45 3.800% 229,524.50 397,280.95
8/1/2013 28,214.66 4.000% 36,502.91 64.717.57 8/1/2013 144,267.33 4.000% 186,646.84 330,914.17 8/1/2013 172.481.98 4.000% 223,149.75 395,631.74
8/1/2014 29,374.16 4.100% 35,374.32 64.748.49 8/1/2014 150,196.12 4.100% 180,876.15 331,072.27 8/1/2014 179,570.28 4.100% 216,250.47 395,820.76
8/1/2015 30,920.17 4.200% 34,169.98 65,090.15 8/1/2015 158,101.18 4.200% 174.718.11 332,819.29 8/1/2015 189,021.35 4.200% 208,888.09 397,909.44
8/1/2016 32,079.68 4.300% 32,871.33 64,951.01 8/1/2016 164,029.97 4.300% 168,077.86 332,107.83 8/1/2016 196,109.65 4.300% 200,949.19 397,058.85
8/1/2017 33,625.69 4.400% 31,491.91 65,117.60 8/1/2017 171,935.03 4.400% 161,024.57 332,959.60 8/1/2017 205,560.72 4.400% 192,516.48 398,077.20
8/1/2018 27,828.16 4.875% 30,012.38 57,840.53 8/1/2018 142,291.06 4.875% 153.459.43 295.750.49 8/1/2018 170,119.22 4.875% 183.471.81 353,591.02
8/1/2019 29,374.16 4.875% 28,655.75 58,029.92 8/1/2019 150,196.12 4.875% 146,522.74 296.718.86 8/1/2019 179,570.28 4.875% 175,178.50 354.748.78
8/1/2020 30,920.17 4.875% 27,223.76 58,143.94 8/1/2020 158,101.18 4.875% 139,200.68 297,301 .86 8/1/2020 189,021.35 4.875% 166.424.44 355.445.80
8/1/2021 32,079.68 4.875% 25.716.41 57,796.09 8/1/2021 164,029.97 4.875% 131.493.25 295,523.22 8/1/2021 196,109.65 4.875% 157,209.65 353,319.31
8/1/2022 34,012.19 4.875% 24,152.52 58,164.71 8/1/2022 173,911.30 4.875% 123.496.78 297.408.08 8/1/2022 207,923.49 4.875% 147,649.30 355,572.79
8/1/2023 35,558.20 5.000% 22.494.43 58.052.63 8/1/2023 181,816.36 5.000% 115,018.61 296,834.96 8/1/2023 217,374.55 5.000% 137,513.03 354,887.59
8/1/2024 37.490.71 5.000% 20.716.52 58,207.23 8/1/2024 191,697.68 5.000% 105,927.79 297,625.47 8/1/2024 229,188.39 5.000% 126,644.31 355,832.70
8/1/2025 39.423.22 5.000% 18,841.98 58,265.20 8/1/2025 201,579.00 5.000% 96,342.91 297,921.91 8/1/2025 241,002.22 5.000% 115,184.89 356,187.11
8/1/2026 41,355.73 5.000% 16,870.82 58,226.55 8/1/2026 211.460.33 5.000% 86,263.96 297.724.28 8/1/2026 252,816.06 5.000% 103,134.78 355,950.83
8/1/2027 43,288.24 5.000% 14. 803. 03 58,091.28 8/1/2027 221,341.65 5.000% 75,690.94 297,032.59 8/1/2027 264,629.89 5.000% 90.493.97 355,123.86
8/1/2028 45,607.26 5.000% 12,638.62 58,245.88 8/1/2028 233,199.24 5.000% 64,623.86 297,823.10 8/1/2028 278,806.49 5.000% 77,262.48 356,068.97
8/1/2029 47,926.27 5.000% 10,358.26 58,284.53 8/1/2029 245,056.83 5.000% 52,963.89 298,020.72 8/1/2029 292,983.10 5.000% 63,322.15 356,305.25
8/1/2030 50,631.78 5.000% 7,961.94 58,593.73 8/1/2030 258,890.68 5.000% 40.711.05 299,601.73 8/1/2030 309,522.46 5.000% 48,673.00 358,195.46
8/1/2031 52,950.80 5.000% 5.430.36 58,381.15 8/1/2031 270,748.27 5.000% 27.766.52 298,514.79 8/1/2031 323,699.07 5.000% 33,196.87 356,895.94
8/1/2032 55,656.31 5.000% 2.782.82 58.439.13 8/1/2032 284,582.12 5.000% 14,229.11 298,811.23 8/1/2032 340,238.43 5.000% 17,011.92 357,250.36
974.7S8.46 843.826.62 $ 1.818.S85.08 4.984.139.66 $ 4.314.658.32 9.298.797.98 $5.958.898.12 $5.158.484.94 $ 11.117.383.06
~
- the City has no legal debt limit.
- General Obligation Debt requires approval by wter referendum.
- Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioners).
2-115
CITY OF AVENTURA
I FIFC LOAN DEBT SERVICE FUND 290 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was established to account for debt service payment expenditures associated with the
Florida Intergovernmental Finance Commission Loan which was used to fund the construction
and equipment for of the Aventura Charter Elementary School.
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 5,681 459 - 41 -
380000/389999 Transfer/Debt Proceeds 444,000 444,000 446,778 223,389 445,744
399900/399999 Fund Balance - - - - -
I Total Available $ 449,681 $ 444,459 $ 446,778 $ 223,430 $ 445,7441
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses - - - - - I
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 443,892 444,425 446,778 224,552 445,744
9000/9999 Transfers - - - - -
I Total Expenditures $ 443,892 $ 444,425 $ 446,778 $ 224,552 $ 445,7441
2-116
CITY OF AVENTURA
I FIFC LOAN DEBT SERVICE FUND 290 I
2010/11
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Miscellaneous Revenues
3611000 Interest $ 5,681 $ 459 $ - $ 41 $ -
I Subtotal 5,681 459 - 41 - I
Transfer/Debt Proceeds
3811901 Transfer from Charter School Fund 444,000 444,000 446,778 223,389 445,744
I Subtotal 444,000 444,000 446,778 223,389 445,7441
Fund Balance
3999000 Carryover - - - - -
r-5ubtotal - - - - - I
I Total Revenues $ 449,681 $ 444,459 $ 446,778 $ 223,430 $ 445,7441
EXPENDITURES 9001-590
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
DEBT SERVICE
Non-Departmental- 590
7130 Principal $ 161,040 $ 166,146 $ 174,057 $ 87,029 $ 179,332
7230 Interest 279,952 275,290 269,221 134,611 262,912
7330 Other Debt Service Costs 2,900 2,989 3,500 2,912 3,500
I Total Expenditures $ 443,892 $ 444,425 $ 446,778 $ 224,552 $ 445,7441
REVENUE PROJECTION RATIONALE
3811901 Transfer From Charter School Fund - Transfer of funds for lease payment from
Charter School Fund for elementary school to fund debt service costs for construction of
school.
BUDGET JUSTIFICATIONS
7130 Principal- Principal payment due 8/1/2011 on the Loan which financed the acquisition
of the charter school site and the balance of Community/Recreation Center.
7230 Interest - Interest payments due on the loan which will be payable on 2/1/2011 and
8/1/2011.
2-117
CITY OF AVENTURA
FIFC LOAN DEBT SERVICE FUND 290
Florida Intergovernmental Finance Commission
Capital Revenue Bonds, Series 2002
Principal 290-9001-590.71-30
Interest 290-9001-590.72-30
Othe r 290-9001-590.73-30
Date Principal Coupon Interest Debt Service
8/1/2003 $ 0.000% $ 260,477.55 $ 260,477.55
8/1/2004 147,685.05 2.500% 294,880.25 442,565.30
8/1/2005 150,322.29 2.100% 291,188.12 441,510.41
8/1/2006 152,959.52 2.500% 288,031.35 440,990.87
8/1/2007 158,233.99 2.750% 284,207.36 442,441.35
8/1/2008 160,871.22 3.125% 279,855.93 440,727.15
8/1/2009 166,145.69 3.375% 274,828.70 440,974.38
8/1/2010 174,057.38 3.625% 269,221.29 443,278.67
8/1/2011 179,331.85 3.750% 262,911.71 442,243.56 I
8/1/2012 187,243.55 3.800% 256,186.76 443,430.31
8/1/2013 192,518.02 4.000% 249,071.51 441,589.52
8/1/2014 200,429.72 4.100% 241,370.79 441,800.50
8/1/2015 210,978.65 4.200% 233,153.17 444,131.82
8/1/2016 218,890.35 4.300% 224,292.07 443,182.41
8/1/2017 229,439.28 4.400% 214,879.78 444,319.06
8/1/2018 189,880.78 4.875% 204,784.45 394,665.24
8/1/2019 200,429.72 4.875% 195,527.76 395,957.48
8/1/2020 210,978.65 4.875% 185,756.82 396,735.46
8/1/2021 218,890.35 4.875% 175,471.61 394,361.95
8/1/2022 232,076.51 4.875% 164,800.70 396,877.21
8/1/2023 242,625.45 5.000% 153,486.97 396,112.41
8/1/2024 255,811.61 5.000% 141,355.69 397,167.30
8/1/2025 268,997.78 5.000% 128,565.11 397,562.89
8/1/2026 282,183.94 5.000% 115,115.22 397,299.17
8/1/2027 295,370.11 5.000% 101,006.03 396,376.14
8/1/2028 311 , 193.51 5.000% 86,237.52 397,431.03
8/1/2029 327,016.90 5.000% 70,677.85 397,694.75
8/1/2030 345,477.54 5.000% 54,327.00 399,804.54
8/1/2031 361,300.93 5.000% 37,053.13 398,354.06
8/1/2032 379,761.57 5.000% 18,988.08 398,749.64
$ 6,651,101.88 $ 5,757,710.26 $ 12,408,812.14
Notes:
- the City has no legal debt limit.
- General Obligation Debt requires approval by voter referendum.
- Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioners).
2-118
2-119
CAPIT AL
CONSTRUCTION
FUNDS
CITY OF AVENTURA
I CAPITAL CONSTRUCTION FUND - ARTS & CULTURAL CENTER CONSTRUCTION 391 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund was established to account for revenues and expenditures used to fund the
construction and equipment for the Arts & Cultural Center.
CITY OF AVENTURA
I CAPITAL CONSTRUCTION FUND - ARTS & CULTURAL CENTER CONSTRUCTION 391 I
CATEGORY SUMMARY
2010/11
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues 300,462 2,359,690 - 1,744,866 -
340000/349999 Charges for Services - - - - -
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues - - - - -
380000/389999 Transfer/Debt Proceeds - 2,250,000 - - -
399900/399999 Fund Balance - - 864,859 864,859 -
I Total Available $ 300,462 $ 4,609,690 $ 864,859 $ 2,609,725 $ - I
EXPENDITURES
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Ol>erating~l>enses - - - - - I
6000/6999 Capital Outlay 300,462 2,932,852 864,859 3,220,854 -
7000/7999 Debt Service - - - - -
9000/9999 Transfers - - - - -
I Total Expenditures $ 300,462 $ 2,932,852 $ 864,859 $ 3,220,854 $ -I
2-120
2-121
STORMWATER
UTILITY FUND
CITY OF AVENTURA
I STORMWATER UTILITY FUND 410 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This fund is used to account for revenues and expenditures specifically earmarked for the
construction and maintenance of the City's stormwater drainage system.
REVENUE PROJ ECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - 107,364 - - -
340000/349999 Charges for Services 882,429 801,532 841 ,458 342,361 841 ,458
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 17,528 2,567 - 286 -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 38,907 - - - -
I Total Available $ 938,864 $ 911,463 $ 841 ,458 $ 342,647 $ 841,458 I
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services 414,380 383,015 430,000 194,617 535,000
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses 254,715 256,603 - - -
I Total Operating Expenses 669,095 639,618 430,000 194,617 535,000 I
6000/6999 Capital Outlay 1,507 11,557 411,458 39,261 306,458
9000/9999 Transfers - - - - -
I Total Expenditures $ 670,602 $ 651,175 $ 841,458 $ 233,878 $ 841,4581
2-122
CITY OF AVENTURA
I STORMWATER UTILITY FUND 410 I
2010/11
REVENUE PROJECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Intergovernmental Revenues
3343605 State Grant $ - $ 107,364 $ - $ - $ -
I Subtotal - 107,364 - - - I
Charges for Services
3439110 Storm water Utility Fees 882,429 801,532 841,458 342,361 841,458
I Subtotal 882,429 801,532 841,458 342,361 841,458 I
Miscellaneous Revenues
3611000 Interest 17,528 2,567 - 286 -
I Subtotal 17,528 2,567 - 286 - I
Fund Balance
3999000 Carryover 38,907 - - - -
r8Ubtotal 38,907 - - - - I
I Total Revenues $ 938,864 $ 911,463 $ 841 ,458 $ 342,647 $ 841,458 I
EXPENDITURES 5001
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Operating
CONTRACTUAL SERVICES
Community Services - 538
3110 Prof. Services - Engineering $ 55,530 $ 64,068 $ 70,000 $ 37,466 $ 75,000
3450 Lands Maint. - Streets 149,268 156,466 165,000 118,454 250,000
3460 Street Maint./Drainage 209,582 162,481 195,000 38,697 210,000
I Subtotal 414,380 383,015 430,000 194,617 535,000 I
OTHER OPERATING EXPENSES
5915 Depreciation 254,715 256,603 - - -
I Subtotal 254,715 256,603 - - - I
CAPITAL OUTLAY
Community Services - 538
6306 Drainage Improvements 1,507 11,557 200,000 39,261 200,000
I Subtotal 1,507 11,557 200,000 39,261 200,000 I
CAPITAL OUTLAY
Community Services
6999 Capital Reserve - - 211,458 - 106,458
I Subtotal - - 211,458 - 106,458 I
I Total 670,602 651,175 841 ,458 233,878 841,458 I
2-123
REVENUE PROJECTION RATIONALE
3439110 Stormwater Utilitv Fees - It is proposed to maintain the Stormwater fee at
$2.50/ERU to fund the required drainage improvements. The revenue amount is based on
29,217 ERUs at 96%.
Stormwater Utility Fees
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
/ ~ - = ~ =" ~1
$
'",..-'" -
1/ ,- -
,. ,- -
':::J'I><\~<-;' ,;:;0\r;:,'o ,;:;fo\(:j~ f::J'\ \(:jctJ f;:J'O\(:jCJ:, ';JO)\",<::J ':-,,<:x.,.'y
~ ~ ~ ~ ~ ~ ~
CAPITAL PROJECT DESCRIPTION
COMMUNITY SERVICES
6306 Drainaqe Improvements - Funds have been budgeted for maintenance
improvements.
2-124
2-125
POLICE
OFFDUTY
SERVICES FUND
CITY OF AVENTURA
I POLICE OFFDUTY SERVICES FUND 620 I
CA TEGORY SUMMARY
2010/11
I FUND DESCRIPTION I
This Fund was established to account for revenues and expenditures associated with services
provided by off duty Police Officers in private customer details to the various businesses and
condominium associations.
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses & Permits - - - - -
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services 296,467 268,640 300,000 99,173 240,000
350000/359999 Fines & Forfeitures - - - - -
360000/369999 Miscellaneous Revenues - - - - -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance - - - - -
I Total Available $ 296,467 $ 268,640 $ 300,000 $ 99,173 $ 240,000 I
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CA TEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
1000/2999 Personal Services $ 254,995 $ 218,877 $ 300,000 $ 88,809 $ 240,000
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges & Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses - - - - -
I Total Operating Expenses 254,995 218,877 300,000 88,809 240,000 I
6000/6999 Capital Outlay - - - - -
I Total Expenditures $ 254,995 $ 218,877 $ 300,000 $ 88,809 $ 240,000 I
2-126
CITY OF AVENTURA
I POLICE OFFDUTY SERVICES FUND 620 I
2010/11
REVENUE PROJ ECTIONS
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
Charges for Services
3421100 Police Detail Billing $ 296,467 $ 268,640 $ 300,000 $ 99,173 $ 240,000
I Total Revenues $ 296,467 $ 268,640 $ 300,000 $ 99,173 $ 240,000 I
EXPENDITURES 2001-521
OBJ ECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2007/08 2008/09 2009/10 2009/10 2010/11
PERSONAL SERVICES
Public Safety
1420 Extra Duty Detail $ 254,995 $ 218,877 $ 300,000 $ 88,809 $ 240,000
I Total Expenditures $ 254,995 $ 218,877 $ 300,000 $ 88,809 $ 240,000 I
REVENUE RATIONALE
3421100 Police Detail Billinq - Estimated amount of revenue generated by off-duty details
in the City's business and residential communities.
2-127
3-1
~
~ ,~
~e~D~ &~
SUMMARY OF
CAPIT AL
IMPROVEMENT
PROGRAM
CAPITAL IMPROVEMENT PROGRAM
2010 - 2015
HIGHLIGHTS
. Road maintenance projects that total $2,775,000 to resurface asphalt and
enhance safet~ are included for NE 29th Avenue, NE 34th Avenue NE 18yth
Street, NE 185 h Street, NE 188th Street, Country Club Drive and NE 20yth Street.
. Utilizes a stormwater utility program to maintain drainage systems throughout the
City. A total of $1,000,000 has been earmarked during the five-year period.
. Funds improvements to Founders Park including an additional hard surface
tennis court and playground equipment replacements at a cost of $593,600
. Upgrades Commission Chambers video equipment and the Government Center
security system at a cost of $118,350
. Provides the necessary equipment to continue to provide high quality and
effective police services.
. Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
. Ensures that the tools of production, vehicles, equipment and technology, are
available for City operations.
3-2
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long term plan of proposed capital expenditures,
the means and methods of financing, and a schedule of priorities for implementation. In
order to determine the impact on the City's operating budget, debt service and the general
trend of future expenditures, the City Commission will be provided with the advantage of a
CIP document as a point of reference and estimated long-term budget plan. In accordance
with the State's Growth Management Act, the City is required to undergo this process in
order to meet the needs of its Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital development
within the City. A capital improvement is defined as a capital expenditure of $5,000 or
more, resulting in the acquisition, improvement or addition to fixed assets in the form of
land, buildings or improvements, more or less permanent in character, and durable
equipment with a life expectancy of more than one (1) year. In addition, equipment that has
a value of $5,000 or less is also included in this document for budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CI P document also
communicates to the citizens, businesses and interested parties the City's capital priorities
and plan for implementing projects.
The five-year CI P is updated annually to add new projects in the fifth year, to re-evaluate
the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding. Capital
Improvement programming thus becomes a continuing part of the City's budgeting and
management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CI P process provides a mechanism for coordinating among projects with
respect to function, location, and timing.
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CI P process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within a
sound long-range fiscal framework. The sound fiscal policy that results from
this process will have a positive impact on the City's bond rating.
5. The impact of capital projects on the City's operating budget can be
projected.
3-3
6. The CIP serves as a source of information about the City's development and
capital expenditures plan for the public, City operating departments and the
City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the Local
Government Comprehensive Planning and Land Development Regulations, incorporated as
Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in January when operating departments
were required to prepare requests for all proposed capital projects anticipated during the
period of 2010 - 2015. A CI P Preparation Manual and related forms were distributed to all
departments for this purpose.
In February, departmental prioritized project requests were submitted to the City Manager's
Office. Department Directors were asked to justify projects in terms of benefits derived,
necessity to health, safety and welfare of the City, enhancement to City plans and policies,
need of residents and funding. Projects were prioritized on the basis of Urgency, Necessity,
Desirability and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings with
Department Directors. The departmental requests were prioritized and the five-year
schedule of projects was compiled into document form by the City Manager. The methods
of financing and revenue sources were then prepared by the Finance Director and City
Manager and were incorporated into the CIP document. At this point, the proposed CIP is
submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CI P document prior to the adoption of a Resolution approving
the CIP in principle.
3-4
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes in
economic base will be calculated and included in the Capital update process.
2. The City will perform all capital improvements in accordance with an adopted
CIP.
3. The classification of items as capital or operating will be determined by two
criteria - cost and frequency. Generally, a capital project has a "useful life" of
more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the document
for budgetary purposes.
4. The City will coordinate development of the capital improvement budget with
the development of the operating budget. Future operating costs associated
with new capital improvements will be projected and included in the operating
forecasts.
5. The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the City's
capital investment and to minimize future maintenance and replacement
costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be included
in the Capital Improvement Program document that is submitted to the City
Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long-term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance at
a level not less than 7.5% of the annual General Fund revenue.
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
amendments will be utilized to provide formal budgetary authority. In addition
budget amendments may be utilized to increase appropriations for specific
capital projects.
3-5
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the Capital
Budget and is adopted separately from the five-year program as part of the annual budget
review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part of
the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes
capital expenditures, while the Operating Budget authorizes the expenditure of funds for
employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for a
previously approved project. The request is reviewed by the Finance Director and City
Manager and, if approved by the City Manager, a budget amendment is presented to the
City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communication Technology (lCT)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department requesting
the project. For example, project TDI-1-CS is Transportation, Drainage and Infrastructure
Improvements project number one which was requested by the Community Services
Department.
3-6
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2010 - 2015 CIP includes 24 projects in five (5) functional categories with
a total value of $10,199,551. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (6%),
Transportation, Drainage and Infrastructure Improvements (37%), Capital Equipment
Purchase and Replacement (30%), Information/Communication Technology (26%) and
Public Buildings and Facilities Improvements (1 %).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Capital I mprovement Program
20010/11 - 2014/15
Summary by Function
progra m 2010/11 2011/12 2012/13 2013/14 2014/15 TOTAL
Beautification & Parks Facilities $ 499,400 $ 59,800 $ 7,800 $ 32,800 $ 32,800 $ 632,600
Transportation, Drainage & 705,000 685,000 935,000 850,000 600,000 3,775,000
Infrastructure
Public Buildings & Facilities 118,350 0 0 0 0 118,350
Inform ation/Com m unication 646,500 458,450 529,300 481,200 545,400 2,660,850
Technology
Capital Equipment 712,000 615,471 534,300 520,890 630,090 3,012,751
Totals $ 2,681,250 $ 1,818,721 $ 2,006,400 $ 1,884,890 $ 1,808,290 $ 10,199,551
Transportation.
Beautification & Drainage &
Capital Parks Facilities Infrastructure
Equipment 6% 37%
30%
Public Buildings
1%
3-7
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source or
mechanism, which is appropriate for funding the projects for each of the five (5) years of the
program.
Table 2
Capital I mprovement Program
2010/11 - 2014/15
Summary by Funding Source
Funding Source 2010/11 2011/12 2012/13 2013/14 2014/15 TOTAL
General $ 1,768,450 $ 1,043,221 $ 1,169,229 $ 989,757 $ 1,077,290 $ 6,047,947
Stormwater Utility 200,000 200,000 200,000 200,000 200,000 1,000,000
Parks Development 0 0 0
Charter School 207,800 90,500 91,500 129,000 131,000 649,800
Federal Funding 0 0 0
Transportation Fund 505,000 485,000 545,671 566,133 400,000 2,501,804
$ 2,681,250 $ 1,818,721 $ 2,006,400 $ 1,884,890 $ 1,808,290 $ 10,199,551
The proposed funding plan involves a commitment to "pay-as-you-go" annual appropriations
established in yearly budgets and does not include additional long term debt.
Funding Source Summary
General
59%
\
Stormwater Utility
10%
Charter School
6%
T ransportati on
Fund
25%
3-8
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to be
funded:
Table 3
Capital I mprovement Program
2010/11 - 2014/15
Summary by Location
Location
Founders Park Improvements
NE 34111 Avenue
NE 29111 Avenue
NE 187'h Street
NE 1851h Street/NE 31th Avenue
NE 188th Street2011/12
Country Club Drive
NE 2071h Street
Beautification Transportation
Improvements Improvements
Drainage Park
Improve Improve
2010-2011
2010/11
2010/11
2010/11
2011/12
2011/12
2012-2014
2014/15
3-9
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay - as - you - go" financing through annual appropriations to fund the total
five year amount of $10,199,551. No additional debt is recommended.
2. Adjusts property tax revenues based on projected lower property assessments
caused by the econom ic downturn.
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2010/11 2011/12 2012/13 2013/14 2014/15
TOTAL PROJECTED AVAILABLE RESOURCES $29,666,153 $30,388,526 $31,286,334 $32,237,870 $33,220,107
PROJECTED OPERATING EXPENDITURES 26,427,000 27,668,300 29,013,311 30,442,657 31,944,811
DEBT SERVICE REQUIREMENTS 2,277,069 2,277,069 2,277,069 2,277,069 2,277,069
SUBTOTAL - EXPENDITURES 28,704,069 29,945,369 31,290,380 32,719,726 34,221,880
BALANCE 962,084 443,157 (4,046) (481,856) (1 ,001,772)
Less CIP APPROPRIATIONS 1,768,450 1,043,221 1,128,771 996,106 1,077,290
AMOUNT NEEDED FROM CIP RESERVE
OR NEW REVENUES $ (806,366) $ (600,064) $ (1,132,817) $ (1,477,962) $ (2,079,062)
IMPACT OF CAPITAL PROJECTS ON OPERATING BUDGET
In the 5-year Capital Improvement Program there are no projects that have a significant
impact on the City's operating budget. The majority of the projects are considered
maintenance of infrastructure or equipment replacement or purchase.
3-10
TABLE 1
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2010/11 - 20014/15
SUMMARY BY YEAR
CIP # Project Title Dept. # 2010/11 2011/12 2012/13 2013/14 2014/15 Total
BP1
Founders Park Improvements
CS
$
491,600 $
52,000 $
$
25,000 $
25,000 $
593,600
BP2
Citywide Beautification Improvements
CS
7,800
7,800
7,800
7,800
7,800
39,000
Totals
$
499,400 $
59,800 $
7,800 $
32,800 $
32,800 $
632,600
TABLE 2
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2010/11 - 20014/15
FUNDING PLAN
Impact General
CIP # Project Title Dept. # Total Fees Fund
BP1
Founders Park Improvements
CS
593,600
593,600
BP3
Citywide Beautification Improvements
CS
39,000
39,000
Totals
632,600 $
$ 632,600
3-11
TABLE 1
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10- 2013/14
SUMMARY BY YEAR
CIP # Project Title Dept. # 2010/11 2011/12 2012/13 2013/14 2014/15 Total
TDI1
Stormwater Drainage Improvement
CS $
200,000 $ 200,000 $ 200,000 $
200,000 $ 200,000 $ 1,000,000
TDI2
Road Resurfacing Program
CS
505,000
485,000
735,000
650,000
400,000
2,775,000
Totals
$
705,000 $ 685,000 $ 935,000 $
850,000 $ 600,000 $ 3,775,000
TABLE 2
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10- 2013/14
FUNDING PLAN
Stormwater
Utility General Transportatio~ Federal
CIP # Project Title Dept. # Total Fund Fund Fund Funding
TDI1
Stormwater Drainage Improvement
CS $ 1,000,000 $ 1,000,000
2,775,000
$ 239,087
2,535,913
TDI2
Road Resurfacing Program
CS
Totals
$ 3,775,000 $ 1,000,000 $ 239,087 $ 2,535,913 $
3-12
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJEClS SCHEDULED FOR 2010/11 - 20014/15
SUMMARY BY YEAR
CIP # Project Title Dept. # 2010/11 2011/12 2012/12 2013/14 2014/15 Total
PBF1
PBF2
Government Center Commission Chambers Video UpgradlCS
Government Center Security Equipment Upgrades CS
$
53,350 $
65,000
$
53,350
65,000
Totals
$
118,350 $
$
$
$
$
118,350
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJEClS SCHEDULED FOR 2010/11 - 20014/15
FUNDING PLAN
General
CIP # Project Title Dept. # Total Fund
PBF1
PBF2
Government Center Commission Chambers Video UpgradlCS
Government Center Security Equipment Upgrades CS
$
53,350
65,000
$
53,350
65,000
Totals
$
118,350
$
118,350
3-13
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2010/11 - 2014/15
SUMMARY BY YEAR
CIP # Project Title Dept. # 2010/11 2011/12 2012/13 2013/14 2013/14 Total
ICT1 Police Computers Systems<$5000 PD 188,000 125,000 134,000 125,000 125,400 697,400
ICT2 Central Computer System>$5000 IT 90,000 95,000 100,000 105,000 140,000 530,000
ICD Radios and E911 System PD 126,000 106,000 181,000 96,000 108,000 617,000
ICT4 Computer Equipment<$5000 ACES 104,800 80,500 71,500 99,000 86,000 441,800
ICT5 Computer Equipment>$5000 ACES 103,000 10,000 20,000 30,000 45,000 208,000
ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
ICT7 Computer Equipment<$5000 F 6,000 2,000 2,000 2,000 6,000 18,000
ICTS Computer Equipment<$5000 CM 2,000 4,000 2,000 8,000
ICT9 Computer Equipment<$5000 CS 17,700 23,450 11,000 12,100 25,400 89,650
ICT10 Computer Equipment<$5000 CD 3,000 3,500 3,800 4,100 3,600 18,000
ICT11 Computer Equipment CC 0 3,000 3,000
Totals $ 646,500 $ 458,450 $ 529,300 $ 481,200 $ 545,400 $ 2,660,850
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2010/11 - 2014/15
FUNDING PLAN
Charter
General School
CIP # Project Title Dept. # Total Fund Fund
ICT1 Police Computers Systems<$5000 PD 697,400 697,400
ICT2 Central Computer System>$5000 IT 530,000 530,000
ICD Radios and E911 System PD 617,000 617,000
ICT4 Computer Equipment<$5000 ACES 441,800 441,800
ICT5 Computer Equipment>$5000 ACES 208,000 208,000
ICT6 Computer Equipment<$5000 IT 30,000 30,000
ICT7 Computer Equipment<$5000 F 18,000 18,000
ICTS Computer Equipment<$5000 CM 8,000 8,000
ICT9 Computer Equipment<$5000 CS 89,650 89,650
ICT10 Computer Equipment<$5000 CD 18,000 18,000
ICT11 Computer Equipment CC 3,000 3,000
$ 2,660,850 $ 2,011,050 $ 649,800
Totals
3-14
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2010/11 - 2014/15
SUMMARY BY YEAR
CIP # Project Title Dept. 2010/11 2011/12 2012/13 2013/14 2014/15 Total
CE1 Vehicle Purchase & Replacements PD 388,000 470,000 414,000 379,100 435,000 2,086,100
CE2 Equipment Purchase and Replacement>5000 PD 150,000 97,471 63,000 64,890 97,890 473,251
CE3 Equipment Purchase and Replacement<5000 PD 37,000 25,500 49,300 16,400 28,700 156,900
CE4 Equipment Purchase and Replacement>5000 CS 33,500 20,000 6,000 58,000 28,000 145,500
CE5 Equipment Purchase and Replacement<5000 CS 3,500 2,500 2,000 2,500 19,500 30,000
CE6 Equipment Purchase and Replacement>5000 ACC 100,000 100,000
CE7 Equipment Purchase and Replacement>5000 CD 21,000 21,000
Totals $ 712,000 $ 615,471 $ 534,300 $ 520,890 $ 630,090 $ 3,012,751
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2010/11 - 2014/15
FUNDING PLAN
General
CIP # Project Title Dept. Total Fund
CE1 Vehicle Purchase & Replacements PD 2,086,100 2,086,100
CE2 Equipment Purchase and Replacement>5000 PD 473,251 473,251
CE3 Equipment Purchase and Replacement<5000 PD 156,900 156,900
CE4 Equipment Purchase and Replacement>5000 CS 145,500 145,500
CE5 Equipment Purchase and Replacement<5000 CS 30,000 30,000
CE6 Equipment Purchase and Replacement>5000 ACC 100,000 100,000
CE7 Equipment Purchase and Replacement>5000 CD 21,000 21,000
Totals 3,012,751 3,012,751
3-15
CITY OF AVENTURA
I CAPITAL OUTLAY I
2010/11
IMPACT OF CAPITAL PROJECTS ON OPERATING BUDGET
ROUTINE! ESTIMATED
OBJECT CITY MANAGER ANNUAL USEFULE ANNUAL OPERATING BUDGET IMPACT
CODE PROPOSAL CAPITAL LIFE
NO. CATEGORY RECAP 2010/11 EXPENDITURE (YEARS) PERSONNEL OPERATING TOTAL
I 001-80XX I
City Manager's Office - 05-512
6402 Computer Equipment <$5,000 $ 2,000 Yes 4 $ - $ - $ -
Finance -10-513
6402 Computer Equipment <$5,000 6,000 Yes 4 - - -
Information Technology. -12-513
6401 Computer Equipment >$5,000 90,000 No 4 - - -
6402 Computer Equipment <$5,000 6,000 Yes 4 - - -
Public Safety - 20- 521
6402 Computer Equipment <$5,000 188,000 No 4 - - -
6405 E911 Equipment 40,000 No 5 - - -
6407 Radio Purchase & Replace. 86,000 No 5 - - -
6410 Equipment >$5,000 150,000 No 5 - - -
6411 Equipment <$5,000 37,900 Yes 5 - - -
6450 Vehicles 388,000 Yes 4 - - -
Community Development - 40-524
6402 Computer Equipment <$5,000 3,000 Yes 4 - - -
Community Services - 50-539/541/572
6205 Government Center Improvements 118,350 No 10 - - -
6402 Computer Equipment <$5,000 17,700 Yes 4 - - -
6410 Equipment >$5,000 33,500 Yes 5 - - -
6411 Equipment <$5,000 3,500 Yes 5 - - -
6301 Beautification Projects 7,800 No 5 - - -
6310 Aventura Founders Park 491,600 No 10 - - -
Arts & Cultural Center - 70-575
6410 Equipment >$5,000 100,000 No 5 - - -
l Total Capital $ 1,769,350 1 1$ - $ - $ -I
I TRANSPORTATION AND STREET MAINTENANCE FUND 120 I
Community Services - 50-541
6305 Road Resurfacing 505,000 Yes 10 - - -
I Total Capital $ 505,000 I 1 $ - $ - $ -I
I STORMWATER UTILITY FUND 410 I
Community Services - 538
6306 Drainage Improvements 200,000 Yes 10 - - -
I Total Capital $ 200,000 1 1$ - $ - $ -I
IMPACTOF CAPITAL PROJECTS ON OPERATING BUDGET
In the five year Capital Improvement Program there are no projects that have a significant impact on the City's operating budget.
The majority of the projects are considered maintenance of infrastructure or equipment replacement or purchase.
3-16
4-1
GLOSSARY
Account
A term used to identify an individual asset,
liability, expenditure control, revenue
control, encumbrance control or fund
balance.
Accounting System
The total structure of records and
procedures which discover, record,
classify, summarize and report
information on the financial position and
results of operations of a government or
any of its funds, fund types, balanced
account groups or organizational
components.
Accrual
Recognizes the financial effect of
transactions or events when they occur,
regardless of the timing of related cash
flows.
Ad Valorem Taxes
Taxes levied on all real and certain
personal property, tangible and intangible,
according to the property's assessed
valuation.
Amortization
The reduction of debt through regular
payments of principal and interest
sufficient to retire the debt instrument at a
predetermined date known as maturity.
Appropriation
An authorization granted by a legislative
body to make expenditures and to incur
obligations for specific purposes. An
appropriation is limited in amount to the
time it may be expended.
Assessed Valuation
A valuation set upon real estate or other
property by the County Assessor and the
State as a basis for levying taxes.
Assets
Cash, receivables or capital assets listed
within the balance sheet.
Balance Sheet
Basic financial statement that describes
the basis of accounting used in its
preparation and presentation of a
specified date in the entity's assets,
liabilities and the remaining fund balance
or fund equity.
Balanced Budget
A budget is balanced when current
expenditures are equal to receipts.
Bond
A written promise, generally under seal, to
pay a specified sum of money, called the
face value, at a fixed time in the future,
called the date of maturity and carrying
interest at a fixed rate, usually payable
periodically. Note: The difference between
a note and a bond is that the latter usually
runs for a longer period of time and
requires greater legal formality.
Bonded Debt
That portion of indebtedness represented
by outstanding bonds.
Budget
A plan of financial operation embodying
an estimate of proposed expenditures for
a given period and the proposed means
of financing them. Used without any
modifier, the term usually indicates a
financial plan for a single fiscal year.
Budget Calendar
A schedule of key dates that the City
utilizes to prepare, adopt and administer
the budget.
4-2
Budget Message
A general discussion of the proposed
budget as presented in writing by the
budget-making authority to the legislative
body.
Budgetary Control
The control or management of a
government or enterprise in accordance
with an approved budget for the purpose
of keeping expenditures within the
limitations of available appropriations and
available revenues. Represents the level
of control at which expenditures may not
exceed budget. Any revisions that alter
the total expenditures of a department
must be approved by the City
Commission.
Capital Budget
A plan of proposed capital outlays and the
means of financing them for the current
fiscal period.
Capital Construction Fund
A fund established to account for bond
proceeds and expenditures associated
with the purchase of properties to be to be
utilized for public parks, cultural center
and the permanent Government Center
and Police Station.
Capital Improvement Program (CIP)
A plan for capital expenditures to be
incurred each year over a fixed period of
years to meet capital needs arising from
the long-term work program or otherwise.
It sets forth each project or other
contemplated expenditure in which the
government is to have a part and
specifies the full resources estimated to
be available to finance the projected
expenditures.
Capital Outlays
Non-recurring expenditures of an
infrequent or unusual nature which may
result in the acquisition/addition to the
City's fixed capital assets or infrastructure.
Capital Project Fund
A fund established to account for the
acquisition and construction of major
capital facilities other than those financed
by proprietary and trust funds.
Carryover
An existing fund balance that is projected
to be available for use in the City's annual
budgeted expenditures.
Chart of Accounts
The classification system used by the City
to organize the accounting for various
funds.
Contingency
An appropriation of funds available to
cover unforeseen events that occur during
the fiscal year. These funds, if not used,
lapse at year-end. This is not the same
as fund balance.
Current Assets
Assets that one can reasonably expect to
convert into cash, sell or consume
through operations within one (1) year.
Current Liabilities
Obligation whose liquidation is expected
to require the use of existing resources
classified as current assets or the creation
of other current liabilities.
Debt Service
The payment of principal and interest on
borrowed funds such as bonds.
4-3
Debt Service Fund
A fund established to finance and account
for the accumulation of resources for and
the payment of, general long-term debt
principal and interest. Also called a
SINKING FUND.
Debt Service Requirements
The amounts of revenue which must be
provided for a debt service fund so that all
principal and interest payments can be
made in full and on schedule.
Depreciation
(1) Expiration in service life of fixed
assets, other than wasting assets,
attributable to wear and tear through use
and lapse of time, obsolescence,
inadequacy, or other physical of functional
cause. (2) The portion of the cost of a
fixed asset charged as an expense during
a particular period. Note: The cost of a
fixed asset is prorated over the estimated
service life of such asset and each period
is charged with part of such cost so that
ultimately the entire cost of the asset is
charged off as an expense. In
governmental accounting depreciation
may be recorded in proprietary funds and
trust funds where expenses, net income
and/or capital maintenance are
measured.
Designated
Funds that have been identified for a
specific purpose. This differs from
reserved funds, in that there is no legal
requirement for funds that have been
designated.
Designated Fund Balance
A fund balance that is not used in the
City's plans for annual budgetary
expenditures which has been segregated
by Commission authorization for a specific
purpose.
Encumbrances
Obligations in the form of purchase
orders, contracts or salary commitments
which are chargeable to an appropriation
and for which a part of the appropriation is
reserved. They cease to be
encumbrances when paid or when the
actual liability is set up.
Enterprise Fund
A fund established to finance and account
for operations (1) that are financed and
operated in a manner similar to private
business enterprises where the intent of
the governing body is that the costs
(expenses, including depreciation) of
providing goods or services to the general
public on a continuing basis be financed or
recovered primarily through user charges;
or (2) where the governing body has
decided that periodic determination of
revenues earned, expenses incurred
and/or net income is appropriate for capital
maintenance, public policy, management
control, accountability or other purposes.
Examples of enterprise funds are those for
utilities, swimming pools, airports, and
solid waste services.
Expenditures
If the accounts are kept on the accrual
basis this term designates total charges
incurred, whether paid or unpaid,
including expenses, provision for
retirement of debt not reported as a
liability of the fund from which retired and
capital outlays. If they are kept on the
cash basis, the term covers only actual
disbursements for these purposes. Note:
Encumbrances are not considered
expenditures.
Expenses
Charges incurred, whether paid or unpaid,
for operation, maintenance and interest
and other charges which are presumed to
benefit the current fiscal period. Note:
Legal provisions sometimes make it
necessary to treat as expenses charges
whose benefits extend over future
4-4
periods. For example, purchase of
materials and supplies which may be
used over a period of more than one (1)
year and payments for insurance which
may be used over a period of more than
one (1) year and payments for insurance
which is to be in force for a longer period
than one (1) year frequently must be
charged in their entirety to the
appropriation of the year in which they are
incurred and classified as expenses of
that year even though their benefit
extends to other periods.
Fiscal Period
Any period at the end of which a
governmental unit determines its financial
condition and the results of its operations
and closes its books. Note: It is usually a
year, though not necessarily a calendar
year.
Fiscal Year
A twelve-month period of time to which
the annual budget applies and at the end
of which the City determines its financial
position and results of operations. The
City's fiscal year begins October 1 and
ends September 30.
Fixed Assets
Land, buildings, machinery, furniture, or
other equipment that have a useful life of
more than one (1) year that cost more
than $5,000.
Franchise Fee
Charges to service providers for
exclusive/non-exclusive rights to operate
within municipal boundaries. Examples
include electric, gas, sanitation and
towing.
Fund
An independent fiscal and accounting
entity with a self-balancing set of
accounts recording cash and/or other
resources, together with all related
liabilities, obligations, reserves and
equities which are segregated for the
purpose of carrying on specific activities
or attaining certain objectives in
accordance with special regulations,
restrictions or limitations.
Fund Accounts
All accounts necessary
financial operations
condition of a fund.
to set forth the
and financial
Fund Balance
The excess of a fund's assets over its
liabilities and reserves.
General Fund
The fund that is available for any legal
authorized purpose and which is therefore
used to account for all revenues and all
activities except those required to be
accounted for in another fund: Note: The
General Fund is used to finance the
ordinary operations of a governmental
unit.
Goal
A statement of broad direction, purpose or
intent based on the needs of the
community. A goal is general and
timeless; that is, it is not concerned with a
specific achievement in a given period.
Grant
A contribution by one (1) governmental
unit to another. The contribution is
usually made to aid in the support of a
specified function (e.g., education), but is
sometimes also made for general
purposes.
Income
This term is used in accounting for
governmental enterprises and represents
the excess of the revenues earned over
4-5
the expenses incurred in carrying on
particular phases of an enterprise's
activities. As indicated elsewhere, the
excess of the total revenues over the total
expenses of the utility for a particular
accounting period is called "net income."
Infrastructure
Public domain fixed assets including
roads, bridges, curbs, gutters, sidewalks,
drainage systems, lighting systems and
other items that have value only to the
City.
Interest Income
Revenue generated through
investment of fund balances.
Interfund Transfers
Administrative fees charged to other City
funds for the provision of administration
and other City services.
Intergovernmental Revenue
Revenue received from or through the
Federal, State or County government,
including State Revenue Sharing,
Alcoholic Beverage Tax, Sales Tax and
Gasoline Taxes.
Internal Service Fund
A fund established to finance and account
for services and commodities furnished by
a designated department or agency to
other departments or agencies within a
single governmental unit or to other
governmental units. Amounts expended
by the fund are restored thereto, either
from operating earnings or by transfers
from other funds, so that the original
fund's capital is kept intact.
Inventory
A detailed list showing quantities,
descriptions, property values, units of
measure and unit prices. Note: The term
the
is often confined to consumable supplies
but may also cover fixed assets.
Liabilities
Debts or obligations owed by one (1)
entity to another entity payable in money,
goods or services.
Mill
A taxation unit equal to one dollar of tax
obligation for every $1,000 of assessed
property value.
Millage
The total tax obligation per $1,000 of
assessed property value.
Mission Statement
The statement that identifies the particular
purpose and function of a department.
Net Current Assets
Excess value of securities, cash,
receivables and other assets over the
liabilities of the fund.
Non-Departmental
Activities, revenues and expenditures that
are not assigned to a department.
Objective
Something to be accomplished in specific,
well-defined and measurable terms and
that is achievable within a specific time
frame.
Operating Budget
A budget for general revenues and
expenditures such as salaries, utilities and
supplies.
Ordinance
A formal legislative enactment by the
governing board of a municipality.
4-6
Performance Budget
A budget wherein expenditures are based
primarily upon measurable performance
of activities and work programs.
Performance Workload Indicators
Data collected to determine how effective
and/or efficient a program is in achieving
its objectives.
Police Education Fund
A special revenue fund used to account
for revenues pursuant to Florida Statute
943.25 which allows municipalities to
collect two dollars ($2.00) from each
traffic citation for the purpose of criminal
justice education and training for police
officers.
Police Offduty Services Fund
A special revenue fund used to account
for revenues and expenditures associated
with services provided by off duty police
officers in private customer details to the
various businesses and condominium
associations.
Property Tax
A tax levied on the assessed value of real
and personal property. This tax is also
known as ad valorem tax.
Reserves
The City's current year budgeted funds
that are not planned to be expended.
These reserves may "carryover" into the
available fund balance of subsequent
years.
Retained Earnings
The net value and accumulated annual
financial resources of the City's Enterprise
Fund. This balance also reflects the
undepreciated values (or "book value") of
the Fund's fixed assets such as
automobiles, equipment and buildings.
Revenues
Increases in governmental fund type net
current assets from other than
expenditure refunds and residual equity
transfers.
Rolled-Back Rate
The operating millage rate required to
raise the same ad valorem tax revenues
as were levied in a prior year, exclusive of
new construction, additions to structures,
deletions and property added (e.g.,
annexations).
Sales Tax
Tax imposed on the purchase of goods
and services.
Special Revenue Fund
A fund used to account for the proceeds
of specific revenue sources that are
legally restricted to expenditure for
specified purposes.
Taxable Value
The assessed value less homestead and
other exemptions, if applicable.
Taxes
Compulsory charges levied by a
government for the purpose of financing
services performed for the common
benefit. This term does not include
specific charges made against particular
persons or property for current or
permanent benefits such as special
assessments.
Transportation and
Street Maintenance Fund
A special revenue fund to account for
restricted revenues and expenditures
4-7
which by Florida Statutes are designated
for street maintenance and construction
costs.
Truth in Millage
The Florida Truth in Millage Act ("TRIM")
serves to formalize the property tax
levying process by requiring a specific
method of tax rate calculation form of
notice, public hearing requirements and
advertisement specifications prior to the
adoption of a budget tax rate.
The effect of TRIM is to inform taxpayers
that their property taxes are changing (up
or down), the cause (a change in the
assessed value of their property and/or an
increase in the proposed spending level)
and how the proposed new tax rate
compares to the rate that would generate
the same property tax dollars as the
current year (the "rolled-back" rate).
Unappropriated
Not obligated for specific purposes.
(See Undesignated)
Undesignated
Without a specific purpose.
(See Unappropriated)
Unencumbered
The portion of an allotment not yet
expended or encumbered.
Useful Life
The period of time that a fixed asset is
expected to operate. This can refer to a
budgeted period of time for an equipment
class or the actual amount of time for a
particular item.
User Charges or Fees
The payment of a fee for direct receipt of
public service by the party benefiting from
the service.
Utility Service Tax
Taxes levied on consumer consumption of
utility services provided in the City. The
tax is levied as a percentage of gross
recei pts
4-8
~
e
e~ot6
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
City Commission
FROM:
DATE:
Eric M. Soroka, leMA-CM, Ci
July 6, 2010
SUBJECT: Resolution Establishing Proposed Millage Rate 2010/11 Fiscal Year
July 15, 2010 City Commission Meeting Agenda Item .l.B
RECOMMENDATION
It is recommended that the City Commission adopt a millage rate of 1.7261 for fiscal
year 2010/11. This rate includes no increase and in fact will result in tax savings to
some residents whose taxable assessed value decreased. This will generate
$11,879.670 based on an assessed value of $7,244,606,607. This is $1,343,367 less
than the previous year. In light of the economic times our residents and businesses are
experiencing the decision was made to hold our millage rate to the previous year.
BACKGROUND
Attached hereto is a Resolution that establishes the proposed millage rate for the
2010/11 fiscal year and public hearing dates. State statutes require the City to
establish a tentative millage rate and the first public hearing date that will be transmitted
to the County Property Appraisal Department. The County Property Appraiser issues a
notice to all property owners in the City. The notice includes the proposed tax rates and
public hearing dates for all government agencies imposing ad valorem taxes.
The City Commission could adopt a tax rate anywhere between 1.7261 and 1.8649
without having to advertise a "Notice of Proposed Tax Increase". This is based on the
reduction in the City's assessed property values. The roll back rate of 1.8649 would
generate $955,274 in additional revenue.
A detail discussion of the requirements for setting the millage rate is contained in the
memorandum attached hereto from our Finance Director.
Memo to City Commission
Page 2
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM~
FROM: Brian K. Raducci, Finance Director
DATE: July 2,2010
SUBJECT: Certification of Taxable Value/Public Hearing Dates
DR-420 Cert,ification of Taxable Value and Millage Rates
On July 1, 2010, we received the 2010 Certification of Taxable Value - DR-420 (the
"form" included as Exhibit I) from the Miami-Dade County Office of the Property
Appraiser. On line 4 of the form, the City's taxable value of $7,244,606,607 is reported.
This value is approximately $6.4M lower than the estimated $7,251,000,000 that was
tentatively reported to us on June 1, 2010 and approximately $819M or 10.2% less than
the $8,063,834,953 which was reported to us last year at the same time.
The DR-420 includes a breakdown of the change in taxable value into two (2)
segments. The first segment is the $3,163,260 increase in taxable value due to new
construction (line 5 of the form). The second segment is the change which is due to a
decrease in taxable value on existing property as a result of the continued national
recession and local sagging housing market. This decrease of $582,499,823 (7.44%) is
computed by subtracting the $7,823,943,170 (line 7) from the 7,241,443,347 (line 6) of
the form. '
The purpose of the form is for a taxing authority to calculate its "rolled-back rate."
Section 200.065 (1) of the Florida Statutes, defines the rolled-back rate as that millage
rate "which, exclusive of new construction, additions to structures, deletions, increases
in the value of improvements that have undergone a substantial rehabilitation ....., will
provide the same ad valorem tax revenue for each taxing authority as was levied during
the prior year ......"
The City's rolled-back rate for 2010 (FY 2010/11) is 1.8649 (line 16) of the form. This
rolled-back rate, like last year's is actually higher than the City's current millage rate of
1.7261. This anomaly is due to the decrease in the taxable values resulting from a
national recession as well as a steep drop in the South Florida housing market.
1
DR-420MM-P Maximum Millage Levy Calculation Preliminary Disclosure
The City must prepare the DR-420MM-P (Exhibit II) to determine what other millage
rates the City could adopt and by what level of Commission approval. For example:
A.) Majority Vote (4 of 7 Commissioners) - a millage rate of 2.3355 mills (line 13
of the DR-420MM-P) could be adopted
B.) Two-thirds Vote (5 of 7 Commissioners) - a millage rate of 2.5691 mills (line
14 of the DR-420MM-P) could be adopted
The City Commission could adopt a rate anywhere between 1.7261 and 1.8649 without
having to advertise a "Notice of Proposed Tax Increase." Based on the condition of the
national, state and local economy, the decision was made to hold our proposed millage
rate to 1.7261 mills. This rate has been utilized in preparing our FY 2010/11 Budget
and requires only a majority vote of the City Commission to adopt. After a 5% reduction
to cover early payment discounts of up to 4%, plus 1 % for uncollectibility, the proposed
millage rate will generate the $11,879,670 of ad valorem taxes reflected on page 2-10 of
the budget document. You will note that this amount is $1,343,367 less than the
$13,223,037 budgeted last year based on the same rate of 1.7261 mills. By
comparison, if the roll-back rate were adopted (1.8649), the City would generate
$12,834,944 in ad valorem taxes a difference of $955,274 ($12,834,944 -
$11,879,670).
Public Hearing Dates
Since we received the certification on July 1, state law requires us to hold two (2) public
hearings between September 3rd and October 8th. The County Commission's first and
second public hearings are scheduled for September 13th and September 23rd
respectively and the School Board's second public hearing is scheduled for September
ih. Our public hearing meeting dates cannot conflict with either the County
Commission or School Board public hearing meeting dates. In addition, Labor Day is
September 6th, our regular Commission meeting is September ih and Rosh Hashanah
begins at Sundown on September 8th. Therefore, the most logical dates for our
hearings are:
First public hearing
Second public hearing
6:00 P.M., Tuesday, September 14th
6:00 P.M., Wednesday, September 22nd
Since we need to include the date of the first meeting on the Certification of Taxable
Value, we need to have a commitment from the Mayor and Commission by no later than
the July 15th budget review meeting.
The information contained in the preceding paragraphs is based on my review of the
Florida Department of Revenue 2010 TRIM Compliance Workbook and has been
reviewed by the Department of Revenue to ensure statutory compliance. Please let me
know if you any questions or comments pertaining to this memorandum.
2
Exhibit I
"
CERTIFICATION OF TAXABLE VALUE
DR-420
R. 6/10
Rule 12D-16.002
Florida Administrative Code
DEPARTMENT
OF REVENUE
Year
2010
County
Miami-Dade
I
: Principal Authority
,
I
City of Aventura
Taxing Authority
City of Aventura
SECTION I: COMPLETED BY PROPERTY APPRAISER i
1. Current year taxable value of real property for operating purposes $ 7,027,745,380 (1) i
2. Current year taxable value of personal property for operating purposes $ 215,621,174 (2) i
3. Current year taxable value of centrally assessed property for operating purposes $ 1,240,053 (3)
4. Current year gross taxable value for operating purposes (Line 7 plus Line 2 plus Line 3) $ 7,244,606,607 (4)
Current year net new taxable value (Add new construction, additions, rehabilitative
5. improvements increasing assessed value by at least 100%, annexations, and tangible $ 3,163,260 (5) :
personal property value over 115% of the previous year's value. Subtract deletions.)
6. Current year adjusted taxable value (Line 4 minus Line 5) $ 7,241,443,347 (6) 1
7. . Prior year FINAL gross taxable value from prior year applicable Form DR-403 series $ 7,823,943,170 (7)
,
,8. Does the taxing authority include tax increment financing areas? If yes, enter number of 10 Yes [{]No Number (B)
I worksheets (DR-420TIF) attached. If none, enter 0 0 ,
I ,
Does the taxing authority levy a voted debt service millage or a millage voted for 2 years or Number
9. less under s. 9(b), Article VII, State Constitution? (If yes, enter the number of forms DYes [{] No (9)
DR-420DEBT, Certification of Voted Debt Millage for each debt service levy.) 0
Property Appraiser Certification II certify the taxable values above are correct to the best of my knowledge. I
Zw
"a: Signature of Property Appraiser Date
_w
\I\:t 07/01/2010
SECTION II: COMPLETED BY TAXING AUTHORITY
If this portion of the form is not completed in FULL your authority will be denied TRIM certification and
possibly lose its millage levy privilege for the tax year. If any line is not applicable, -0-.
10. Prior year operating millage levy (ft prior year mil/age was adjusted then use adjusted millage 1.7261 per $1,000 (10)
from Form DR-422)
11. Prior year ad valorem proceeds (Line 7 multiplied by Line 10, dIvided by 7,000) $ 13,504,908 (11)
12. Amount, if any, paid or applied in prior year as a consequence of an obligation measured by $ o (12)1
a dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TlF forms)
I
,B. Adjusted prior year ad valorem proceeds (Line 77 minus Line 72) $ 1 3,504,908 (13)!
14. Dedicated increment value, jf any (Sum of either Line 6b or Line 7e for all DR-420TlF forms) $ 0(14)1
15. Adjusted current year taxable value (Line 6 minus Line 14) $ 7,241,443,347 (15)
i 16. Current year rolled-back rate (LIne 73 divided by Line 75, multiplied by 7,000) 1.8649 per $1000 (16)
I
17. Current year proposed operating millage rate 1.7261 per $1000 (17)
[18. Total taxes to be levied at proposed millage rate (Line 77 multiplied by Line 4, divided by $ 1 2,504,915 (18)
1,000)
,
Continued on page 2
DR-420
R.6/10
Page 2
19. TYPE of principal authority (check one)
o County
[{] Municipality
o Independent Special District
o Water Management District
(19)
20. Applicable taxing authority (check one)
[{] Principal Authority 0 Dependent Special District
o MSTU 0 Water Management District Basin
(20)
'-'1' ~.;.,.....,:
-E'~;
DYes [Z] No
;}~\1~~1f~i1i:If:L
21. Is millage levied in more than one county? (check one)
Enter the total adjusted prior year ad valorem proceeds of the principal authority, aU 1$ (22)
22. dependent special districts, and MSTUs levying a millage. (The sum of Line 73 from all 13,504,908
DR-420 forms) I I
23. Current year aggregate rolled-back rate (Line 22 divided by Line 75, multiplied by 7,000) 1.8649 per $1,000 (23)\
24. Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23, divided by 7,000) $ 13,510,467 (24)
25. Enter total of all operating ad valorem taxes proposed to be levied by the principal taxing $ 12,504,915 (25):
authority, all dependent districts, and MSTUs, if any. (Total of Line 78 from all DR-420 forms) i
26. Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied 1.7261 per $1,000 (26)
by 7,000)
I ,
127. Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by Line -7.44 % (27)
23, minus 1, multiplied by 700)
First public Date Time Place
budget hearing 09/14/2010 6:00 P.M. 19200 W. Country Club Drive, Aventura, FL 33180
305-466-8920
I certify the millages and rates are correct to the best of my knowledge. The
Taxing Authority Certification millages comply with the provisions of s. 200.065 and the provisions of either
5.200.071 or 5.200.081, F.5.
Signature of Chief Administrative Officer Date
W
a: 07/16/2010
w
:t Title Contact Name
Z
~ City Manager Brian K. Raducci
CI'l Mailing Address I Physical Address
19200 W. Country Club Drive 19200 W. Country Club Drive
City, State, Zip Phone Number Fax Number
i Aventura, FL 33180 305-466-8920 305-466-8939
Instructions on page 3
Exhibit II
~
MAXIMUM MILLAGE LEVY CALCULATION
PRELIMINARY DISCLOSU RE
For municipal governments, counties, and special districts
DR-420MM-P
R. 6/1 0
Rule 12D-16.002
Florida Administrative Code
DEPARTMENT
Of REVENUE
I Year
,
I Principal Authority
2010
County
Miami-Dade
City of Aventura
Taxing Authority
City of Aventura
1. Is your taxing authority a municipality or independent special district that has levied ad DYes [{] No (1) I
valorem taxes for less than 5 years? I
IF YES, I' STOP HERE. SIGN AND SUBMIT. You are not sub'ectto a milia e limitation. I
CD
9
2. Current year rolled-back rate from Current Year Form DR-420, line 16
3. Prior year maximum millage rate with a majority vote from 2009 Form DR-420MM, Line 13
4. Prior year operating millage rate from Current Year Form DR-420, Line 10
1.8649
2.2033
per $ 1,000 (2)
per $ 1 ,000 (3)
per$l,OOO (4)
Adjust rolled-back rate based on prior year majority-vote maximum millage rate I
I
5. Prior year final gross taxable value from Current Year Form DR-420, Line 7 '$ 7,823,943,170 (5) I
I
6. Prior year maximum ad valorem proceeds with majority vote $ 17,238,494 (6)
I (Line 3 multiplied by Line 5 divided by 1,000)
7. Amount, if any, paid or applied in prior year as a consequence of an obligation measured $ 0 (7)
by a dedicated increment value from Current Year Form DR-420 Line 12
8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 17,238,494 (8)
9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ 7,241,443,347 (9) !
I
10. Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000) 2.3805 per $ 1 ,000 (10)
Calculate maximum millage levy I
Rolled-back rate to be used for maximum millage levy calculation I
11. (Enter Line 10 if adjusted or else enter Line 2) 2.3805 per $1.000 (11) I
12. Change in per capita Florida personal income (See Line 12 Instructions) .9811 (12) I
13. Majority vote maximum millage rate allowed (Line 11 multiplied byLine 12) 2.3355 per S 1,000 (13)
14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10) 2.5691 per $1,000 (14) ,
15. Current year proposed millage rate 1.7261 per $ 1,000 (15)
16. Minimum vote required to levy proposed millage: (Check one) (16)
[{] a. Majority vote of the governing body: Check here, if Line 15 Is less than or equal to Line 13. The maximum millage rate is
.( equal to the majority vote maximum rate. Enter Line 13 on Line 17.
D b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The
maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17.
D c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14.
The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.
D d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.
17 The selection on Line 16 allows a maximum millage rate of 2.3355
. (Enter rate Indicated by choice on Line 16)
per $1,000 (17)
18. Current year gross taxable value from Current Year Form DR-420, Line 4
$
7,244,606,607 (18)
Continued on page 2
119. Cu rrent year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000)
i 20 Total taxes levied atthe maximum millage rate (Line 17 multiplied byLine 18, divided by
· . 1,000)
"~I'~/"lt;.:J ,.
DR-420MM-P
R.6/10
Page 2
$ 12,504,915 (19)
$ 16,919,779 (20)
21 . I ,Enter the current year proposed taxes of all dependent special districts & MSTUs levying a ! $ I
0 (21) j
. .millage (The sum of all Lines 19 from each district's Form DR-420 MM-PJ I
I
n.ITotal current year proposed taxes (Line 19 plus Line 21) S 12,504,915 (22) I
'Total Maximum Taxes
i
23. Enter the taxes at the maximum millage of all dependent special districts & MSTUs levying IS 0 (23)
a millage (The sum of all Lines 20 from each district's Form DR-420 MM-P) I
24. Total taxes at maximum millage rate (Line 20 plus line 23) S 16,919,779 (24) i
Total Maximum Versus Total Taxes Levied
25. Are total current year proposed taxes on Line 22 equal to or less than total taxes at the [{] Yes D No (25)
maximum millage rate on Line 24? (Check one)
Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages comply
with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.5.
Signature of Chief Administrative Officer Date
07/16/2010
W
a:: Title Contact Name
W
:I: City Manager Brian K. Raducci
Z Mailing Address Physical Address
~
VI 19200 W. Country Club Drive 19200 W. Country Club Drive
i City, State, lip Phone Number Fax Number
, Aventura, FL 33180 305-466-8920 305-466-8939
i
Complete and submit this Form DR-420MM-P, Maximum Millage Levy Calculation-
Preliminary Disclosure, to your property appraiser with the Form DR-420,
Certification of Taxable Value.
Instructions on page 3
RESOLUTION NO. 2010-_
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ESTABLISHING A PROPOSED
MILLAGE RATE FOR THE 2010/2011 FISCAL YEAR;
PROVIDING FOR THE DATE, TIME AND PLACE OF THE
PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE
RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth
the procedures that must be followed in establishing a millage rate and adopting an
annual budget; and
WHEREAS, the Miami Dade County Property Appraiser has certified the taxable
value of property within the City of Aventura, as required by Chapter 200, Section
200.065(1) and Chapter 193, Section 193.023, Florida Statutes; and
WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of
Aventura is required to establish its proposed millage rate and the date, time and place
that the public hearing will be held to consider the proposed millage rate and tentative
budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Resolution No. 2010-_
Page 2
Section 1. The following is hereby established as the proposed millage rate for
the 2010/2011 fiscal year: 1.7261 per $1,000.00 of taxable assessed value.
Section 2. September 14, 2010 is hereby established as the date for a public
hearing on the tentative budget and proposed millage rate, to be held at 6 p.m. at the
Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida.
Section 3. The City Clerk be and is hereby authorized and directed to place all
necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth
in Millage (TRIM) Bill.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner _, who moved its
adoption. The motion was seconded by Commissioner _, and upon being put to a
vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Luz Urbaez Weinberg
Vice Mayor Michael Stern
Mayor Susan Gottlieb
Resolution No. 2010-_
Page 3
PASSED AND ADOPTED this 15th day of July, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY
CITY ATTORNEY
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM:
City Commission r~ /
Eric M. Soroka, ICMA-CM,~Matr'
July 6,2010
TO:
DATE:
SUBJECT:
Proposed Renewal Agreement for Management, Programming and
Operational Support Services for the Aventura Arts and Cultural
Center with the Performing Arts Center Authority
July 15,2010 City Commission Meeting Agenda Item 3 -A
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
the execution of the attached renewal Agreement between the City and Performing Arts
Center Authority (PACA) for Management, Programming and Operational Support
Services for the Aventura Arts and Cultural Center (AACC). A copy of a redlined version
of the Agreement is attached for the ease of review and comparison with the prior
Agreement. The current Agreement expires on September 30,2010.
BACKGROUND
The current Agreement for Startup Services, Management, Programming and
Operational Support Services for the AACC with the PACA expires on September 30,
2010. PACA and I have met several times to negotiate a new agreement for
consideration by the City Commission, based on the opening of the facility and
expiration of the Agreement.
Based on the strong experience of PACA, their performance to date and the City's
philosophy of privatizing services to provide professional services to our residents in the
most economical manner, it makes sense to continue to utilize PACA to manage the
AACC. The Agreement is for a two year period commencing on October 1, 2010.
The following represents the major revisions compared to the prior Agreement:
1. The Scope of Services was expanded to include institutional and show
marketing. This includes the oversight of the design, production, and execution
of institutional marketing campaign, provide marketing services that support the
Memo to City Commission
Page 2
development and fundraising program, provide marketing plans for Aventura
presents and PACA presents programming and coordinate all marketing
activities with Aventura Management staff to assure consistency with marketing
vision. The current agreement does not include this service. The marketing
strategy for the first two years of operations involves an extensive outreach to all
media outlets and funding the necessary publication materials and staff. This is
an important component of insuring the long term success of the rental aspect of
the facility and marketing of programs sponsored by the City and PACA.
2. Language has been added the provides that at the City's request, PACA shall
provide programming and booking Services for up to five (5) performances and
events on behalf of the City. The City shall have the right to decrease or increase
the annual number of performance bookings executed by PACA on the City'
behalf. This relates to the five performances a year that will be sponsored by the
City and funded from the fund raising events or sponsors.
3. The fee arrangement has been updated to reflect a performance payment based
on reaching specific revenue requirements for each year. The cost of the
services provided by PACA will be $11,000 per month compared to $12,000 per
month under the current Agreement. . In the event the gross revenues generated
by the AACC for the period of October 1, 2010 to September 30, 2011 equal at
least One Hundred and Seventy-Five Thousand Dollars ($175,000.00), PACA
shall be paid an additional Twelve Thousand Dollars ($12,000.00) for the period.
If the gross revenues exceed Two Hundred Thousand Dollars ($200,000.00) for
the period of October 1, 2011 to September 30, 2012, PACA shall be paid an
additional $12,000 for that period. Gross revenues as used in this section shall
include all ticket sales, facility rent, service fees, ticket surcharges, concessions
and parking revenue, and any other revenues generated by the operations of the
AACC from all users of the AACC. These figures were derived based on
estimated revenues contained in the proposed 2010/11 Operating Budget.
As was the case with the prior agreement, the City will reimburse PACA for its costs
associated with the agreed upon employees to staff the AACC. The following
employees are included in the proposed budget for 2010/11 with a comparison to the
current year:
General Manager
Event Manager
Technical Manager
PACA Contractual Employees
2009/10
12 months
2 months
6 months
2010/11
1
1
1
Memo to City Commission
Page 3
Box Office Manager
Marketing Coordinator
2 months
N!A
1
.3
If you have any questions please feel free to contact me.
EMS!
Attachment
RESOLUTION NO. 2010-_
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE AND OTHERWISE ENTER INTO THAT CERTAIN
AGREEMENT BY AND BEnNE EN PERFORMING ARTS CENTER
AUTHORITY AND THE CITY OF AVENTURA FOR MANAGEMENT,
PROGRAMMING AND OPERATIONAL SUPPORT SERVICES FOR THE
AVENTURA ARTS AND CULTURAL CENTER; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT
THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF A VENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby authorizes the City Manager to
execute and otherwise enter into that certain Agreement, a copy of which is attached
hereto, by and between Performing Arts Center Authority and the City of Aventura for
management, programming and operational support services for the Aventura Arts and
Cultural Center.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner _' who moved its
adoption. The motion was seconded by Commissioner
, and upon being put to
a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Luz Urbaez Weinberg
Vice Mayor Michael Stern
Mayor Susan Gottlieb
Resolution No. 2010-_
Page 2
PASSED AND ADOPTED this 15TH day of July, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
EMS/tms
AGREEMENT
Between
PERFORMING ARTS CENTER AUTHORITY
and
CITY OF AVENTURA
for
STARTUP SERVICES, MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT
SERVICES FOR THE AVENTURA ARTS AND CULTURAL CENTER
AGREEMENT
Between
PERFORMING ARTS CENTER AUTHORITY
and
CITY OF AVENTURA
for
STI\RTUP SERVICES, MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT
SERVICES FOR THE AVENTURA ARTS AND CULTURAL CENTER
This is an Agreement ("Agreement") between: PERFORMING ARTS CENTER AUTHORITY,
an independent special district and a public body, politic and corporate, in Broward County
organized in the State of Florida under the laws of Florida (hereinafter "PACA"), which is located at
the Broward Center for the Performing Arts in Broward County, Florida 33312.
AND
CITY OF AVENTURA, a Florida municipal corporation, its successors and assigns,
(hereinafter "AVENTURA)".
WIT N E SSE T H, in consideration of the mutual terms and conditions, promises,
covenants and payments hereinafter set forth, PAC A and AVENTURA agree as follows:
WHEREAS, PAC A has been created under Special Act 84-396 of the laws of Florida, as
amended and subsequently re-codified in Chapter 2005-335, Laws of Florida ("Act"), for the
purposes of planning, promotion, developing, and operating facilities for holding any type of cultural,
tourism or promotional event; and
WHEREAS, PACA is the owner and operator of the Broward Center for the Performing Arts
in Broward County, Florida, which is used for the holding of all types of cultural, tourism, and
promotional events; and
WHEREAS, AVENTURA will be~ the owner of the Aventura Arts and Cultural Center ("AACC") in
Miami-Dade County, Florida, which will be used for all types of cultural, artistic, musical, educational
and promotional events; and
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WHEREAS, PACA may make and enter into contracts relating to its purposes as stated
herein in accordance with the Act; and
WHEREAS, PACA and AVENTURA agree to enter into this Agreement wherein PAC A
agrees to provide start up services, management, programming and operational support services
relating to the AACC for the term stated in Article 4 of this Agreement; and
NOW, THEREFORE, in consideration of the mutual promises herein contained, PACA and
AVENTURA agree as follows:
ARTICLE 1
DEFINITIONS AND IDENTIFICATIONS
For the purposes of this Agreement and the various covenants, conditions, terms, and
provisions which follow, the definitions and identifications set forth below are assumed to be true
and correct and are agreed upon by the parties.
1.1 Agreement: means this document, Articles 1 through +~, inclusive. Other terms and
conditions are included in the exhibits and documents that are expressly incorporated by
reference.
1.2 Board: The Board of the Performing Arts Center Authority which is the governing body of
PACA created by the Act.
1.3 Business Day: Business Day shall mean a day where AVENTURA's administrative offices
are open to conduct regular business. Where a time period of "one (1) business day" is
established, it shall mean a twenty-four (24) hour period beginning on a business day and
ending at the same time on the next business day.
1.4 Contract Administrator: The ranking managerial employee of PACA or some other employee
expressly designated as Contract Administrator in writing by PACA's President/CEO as the
representative of PACA concerning this Agreement. In the administration of this Agreement,
as contrasted with matters of policy, all parties may rely upon instructions or determinations
made by the Contract Administrator; provided, however, that such instructions and
determinations do not change the Scope of Services or increase or decrease the amount of
compensation provided for under this agreement. At the time of execution of this Agreement,
PACA designates its President/CEO as the Contract Administrator.
1.5 Event: For purposes of this Agreement, the term "event" means any uses of the AACC,
including, but not limited to musical, educational, cultural, artistic, and promotional events,
shows, performances, presentations, commencement exercises, concerts, recitals, public
addresses, drama productions, auditions, seminars, and other cultural, commercial, civic
instructional or ceremonial functions, regardless of the presenter, producer or sponsor of
such event.
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1.6 Fiscal Year: PACA and AVENTURA's Fiscal Year, which commences on October 1 and ends
on September 30 of the following year.
1.7 Aventura Representative: The person from time to time designated in writing as the
AVENTURA Representative. At the time of execution of this Agreement, AVENTURA
designates the City Manager or designee as Aventura Representative.
1.8 Operating Expenses: For purposes of this Agreement, "Operating Expenses" shall include
all expenses incurred by the parties in providing the services under this Agreement and/or
incurred in generating income for the AACC, including, but not limited to marketinQ,
advertising, management, administration, general custodial care, security, maintenance,
cleaning, utilities, life safety, and the hiring, training, retention, supervision and evaluation of
various personnel.
1.9 Post startup servicesServices: Management, programming and operational support services
for the AACC:. beginning on the fifteenth (15th) month of this Agreement, ~md continuing to
the end of the contract term and/or its rene'Nable term.
1.10 Programming Expenses: For the purposes of this Agreement, "Programming Expenses" shall
include all those expenses incurred by AVENTURA or PACA in providing, booking, and
presenting performances at the Aventura Cultural Arts Center.
1.11 Start up Services: Services performed beginning on the Eff-ecti'Je Date of this contract and
continuing for Fourteen (14) months thereafter.
1.~.1.L "Ticket Revenue": For purposes of this Agreement, the term "Ticket Revenue" shall
include all receipts received by PACA in connection with Ticketing Services on behalf of the
AACC including, but not limited to, cash, credit card purchases, checks, credits, and
receivables relating to the purchase of tickets for admission to the AACC.
1.* 12 Ticketing Services: means provision of systems and services for the efficient and
effective distribution of tickets to events at the AACC. Such services may utilize PACA and/or
AVENTURA's employees, independent contractors, volunteers or agents.
11.-14-13 User: An entity which has entered into a rental agreement (also referred to as
"Licensing Agreement") with AVENTURA for the use of the AACC.
11.-1-a14 Licensee: Any third party who enters into a License Agreement.
11.4-9.1Q AACC Presents: Presentations occurring at the AACC for which AVENTURA is the presenter
and is responsible for all costs associated with the presentation. PACA will provide services
such as contracting with artsist on behalf of AVENTURA as provided for in this Agreement.
11 A--7.1Q PACA Presents: Presentations occurring at the AACC for which PAC A is the presenter and
is responsible for all costs associated with the presentation as provided for in this
3
A.greement.
~
~
4
the City Manager and the PACA President/CEO.
2.5 SCOPE OF SERVICES: START UP SERVICES
2.5.1 Engagement, Rights, and Responsibilities: A VENTURA hereby engages PAC/". to
provide start up services for the /\ACC located in Miami Dade County, Florida, as
provided in Exhibit A, attached hereto and incorporated herein, and PACA hereby
accepts such engagement. A detailed scope of services is outlined in Exhibit A.
A VENTURA retains the right to modify the timing of the services to be performed, as
described in Exhibit "/'\", including but not limited to deferring or eliminating a service
or services described in the Start Up Services, It.'hich will not affect terms of payment
as defined in Article 5. Start Up Services shall be performed beginning on the
Effective Date of this contract and continuing for Fourteen (14) months thereafter.
PACA shall give prompt '....ritten notice to /\VENTUR/\ whenever PAC A becomes
aware of any development that affects the scope of timing or the services to be
performed by P I\C/'\.
2.5.2 Non Exclusive Use:
PACA shall have the non exclusive, royalty free, 'Norldwide revocable right to use
AVENTURA's name, logos, trade names, and other trademarks or service marks of
AVENTURA in connection 'J.'ith the marketing, advertising, and promotion of the
I\I\CC pursuant to this Agreement; provided, hO'Never, that:
(1\) In any and all such usages, the I\VENTURA logo as it exists at such time shall be
used; and
(B) In any and all usages of the /\VENTURI\'s name, AVENTUR/\ shall be referred to
as the "Citv of AVENTURJ\," or as /\VENTURA requests in '.vriting from time to time,
and the ,AJ\CC shall be referred to as the u/\ventura Arts and Cultural Center."
,^,VENTURA reserves the right, at any time, to revoke such right, in whole or in part, in
its sole discretion, during the term of this .^,greement.
ARTICLE J-2
SCOPE OF SERVICES: POST START UP SERVICES
3.1 PACA's management, programming and operational support services shall include strategic
planning and guidance, staffing, operations, event services, programming, finance and
accounting, institutional and show marketinq, production and technical services and ticketing
services for AACC. PACA shall provide all services as set forth in Article 3 herein including
all necessary, incidental, and related services required by the Scope of Services.
3.2 PACA and AVENTURA acknowledge and agree that the Scope of Services does not
delineate every detail and minor work task required to be performed by PACA to complete
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the Agreement. If, during the course of the performance of the services included in this
Agreement, PACA determines that work should be performed to complete the services which
are in PACA's opinion outside the Scope of Services originally anticipated, whether or not the
Scope of Services identifies the work items, PACA shall notify AVENTURA in writing in a
timely manner before proceeding with the work. If PACA proceeds with said work without
providing written notification, said work shall be deemed to be within the original Scope of
Services, whether or not specifically addressed in the Scope of Services. Written notice to
AVENTURA does not constitute authorization or approval by AVENTURA to perform the
work. Performance of work by PACA outside the originally anticipated Scope of Services
without A VENTU RA's prior written approval in accordance with Sections 5 and 7.12 is at
PACA's sole risk.
3.3 PAC A and AVENTURA acknowledge that the services stated herein are limited to this
Agreement and that additional negotiations will be required for additional services.
3.4 PACA and AVENTURA may negotiate additional scopes of services, compensation, time of
performance, and other related matters for additional services not provided for herein. Such
additional services involving additional compensation shall require a written amendment to
this Agreement. Time of performance or scheduling revisions may be agreed to in writing by
the City Manager and the PACA President/CEO.
3.5 SCOPE OF SERVICES: POST START UP SERVICES
3.5.1 Engagement, Rights, and Responsibilities: A VENTURA hereby engages PACA to
provide management, programming, marketinq and operations support services for
the AACC located in Miami-Dade County, Florida, as provided in Exhibit SA, attached
hereto and incorporated herein, and PACA hereby accepts such engagement. A
detailed scope of post st:1rt up services is outlined in Exhibit :.g,.~ : ^VENTUR^
retains the right to modify the timing of the services to be performed, as described in
Exhibit "B", including but not limited to def-erring or eliminating :1 service or services
described in the Post Start Up Services. Post Start Up Services sh:111 begin on the
fifteenth (15th) month of this Agreement, and continuing to the end of the contract
term and/or its renewable term. PAC/\ shall give prompt 'Nritten notice to AVENTUR/\
'.vhenever PAC/\ becomes a'Nare of any development th:1t aff-ects the scope of timing
or the services to be performed by P/\CA.
3.5.2 Non-Exclusive Use:
PACA shall have the non-exclusive. royalty free, worldwide revocable riqht to use
AVENTURA's name, looos, trade names, and other trademarks or service marks of
AVENTURA in connection with the marketinq, advertisinq, and promotion of the
AACC pursuant to this Aoreement; provided. however, that:
(A) In any and all such usaqes. the AVENTURA loqo as it exists at such time shall be
used; and
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(B) In any and all usaQes of the AVENTURA's name. AVENTURA shall be referred to
as the "City of AVENTURA," or as AVENTURA requests in writinQ from time to time.
and the AACC shall be referred to as the "Aventura Arts and Cultural Center."
AVENTURA reserves the riQht. at any time. to revoke such riqht. in whole or in part. in
its sole discretion, durinQ the term of this Aqreement.
ARTICLE 4
TERM AND TIME OF PERFORMANCE
The initial term of this Agreement shall begin on February October 1 , ~201 0 .or the date
it is fully executed by both parties, 'Nhichever date is later, ("Effective Date") and shall continue in full
force and effect for twenty four (2G24) months unless terminated sooner as provided in Article 7
herein, with annual renewable terms, upon mutual agreement by PAC A and AVENTURA at the
City's discretion. If the term of this Agreement extends beyond a single fiscal year of PACA or of
AVENTURA, the continuation of this Agreement beyond the end of any fiscal year shall be subject
to the appropriation and availability of funds in accordance with Chapter 129, Florida Statutes, and
Sec 166.241 as amended from time to time.
ARTICLE 5
COMPENSATION
5.1 The parties further agree as follows:
5.1.1 PAYMENTS TO PACA:
AVENTURA agrees to pay PACA, in the manner specified in Section 5.2,.:...as follo'Ns:
. The total amount of Two Hundred Seventy Thousand Dollars ($270,000.00), a.--- - --
f-ee for Start up Services.
. The total amount of Se'.'enty T\":o Thousand Dollars ($72,000.00), a fee for
Post Start up Services.
Such amounts shall be accepted by PACA as full compensation for all such work,
exclusive of payments AVENTURA shall make to reimburse PAC A for costs
associated with the agreed upon employees to staff the AACC . It is acknowledged
and agreed by PACA that this amount is the maximum payable and constitutes a
limitation upon AVENTURA's obligation to compensate PAC A for its services related
to this Agreement. This maximum amount, however, does not constitute a limitation,
of any sort, upon PAC A's obligation to perform all items of work required by or which
can be reasonably inferred from the Scope of Services. No amount shall be paid to
PACA to reimburse its expenses.
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The compensation to be paid by AVENTURA to PACA for the performance of its
obligations under this Agreement and for its management, programming and
operations support services of the Aventura Arts and Cultural Center is solely limited
to the provisions stated in this Agreement.
5.1.2 REVENUES TO AVENTURA:
PACA shall remit any payable revenues to AVENTURA, subject to the Ticketing Fee
Structure in Exhibit C, attached hereto and incorporated herein. Should PACA modify
such fee structure, PACA shall notify AVENTURA in writing of such modification.
PACA's fee structure utilized under this Agreement, shall be the same fee structure
as PACA utilizes for all other entities for which it performs such ticketing services. In
the event that PACA enters into a fee structure agreement with another entity and
charges less fees, then PACA shall immediately modify the fee structure, Exhibit "G~"
accordingly. Such funds shall be made payable to "City of Aventura" and shall be
forwarded each month to:
City Manager
Attn: Eric M. Soroka
City of Aventura
19200 W. Country Club Drive
Aventura, Florida 33180
AVENTURA may change any of the information provided under Section 5.1.2 herein
by providing written notice of such change to Contract Administrator using the notice
procedure under Section 7.13 "Notices." AVENTURA shall provide its federal
identification number on the form provided by Contract Administrator at the time of
AVENTURA's execution of this Agreement.
5.2 METHOD OF BILLING AND PAYMENT FOR AVENTURA'S PAYMENTS TO PACA
5.2.1 The fees for Start up Services as stated in Section 5.1.1 shall be payable by
AVENTURA to PACA as follows:
Follo'Ning the Eff€ctive Date of this Agreement, Nineteen Thousand T'NO Hundred
Ninety ($19,290) is due every thirty (30) calendar day cycle for the first fourteen (1 "I)
months of the Agreement, for Start up Services, as applicable. The fees for Post
Start up Services, as stated in section 5.1.1 shall be payable to PAC.^. as follows:
Beginning with the fifteenth month of the Agreement, and continuing through the end
of Agreement, T'....elve Thousand Dollars ($12,000.00) is due every thirty (30)
calendar day cycle.
Followinq the Effective Date of this Aqreement. The fees for Services, as stated in
section 5.1.1 shall be pavable to PAC A as follows: Eleven Thousand Dollars
8
($11,000.00) is due every thirty (30) calendar day cycle. In the event the qross
revenues aenerated by the AACC for the period of October 1, 2010 to September 30,
2011 equal at least One Hundred and Seventy-Five Thousand Dollars ($175,000.00),
PACA shall be paid an additional Twelve Thousand Dollars ($12,000.00) for the
period. If the qross revenues exceed Two Hundred Thousand Dollars ($200,000.00)
for the period of October 1, 2011 to September 30, 2012. PACA shall be paid an
additional $12,000 for that period. Gross revenues as used in this section shall
include all ticket sales, facility rent. service fees, ticket surcharaes, concessions and
parkina revenue, and any other revenues aenerated by the operations of the AACC
from all users of the AACC.
PACA will submit invoices for compensation following the end of each thirty (30)
calendar day cycle, after the services for which invoices are submitted have been
completed. An original invoice plus one (1) copy will be submitted by PACA to
AVENTURA. Invoices shall designate the nature of the services performed for the
period.
5.2.2 AVENTURA shall pay PACA within thirty (30) calendar days of the date of PACA's
invoice statement. To be deemed proper, all invoices must comply with the
requirements set forth in this Agreement.
5.2.3 AVENTURA shall make payments to PACA payable to "Performing Arts Center
Authority" and forward to:
President/CEO
Attn: Kelley Shanley, President/CEO
Performing Arts Center Authority Broward Center for the Performing Arts
201 Southwest Fifth Avenue
Fort Lauderdale, Florida 33312
PACA may change any of the information provided under Section 5.2.3 herein by
providing written notice of such change to Contract Administrator using the notice
procedure under Section 7.13, "Notices." PACA shall provide its federal identification
number on the form provided by AVENTURA at the time of PAC A's execution of this
Agreement.
ARTICLE 6
AVENTURA'S RESPONSIBILITIES
6.1 AVENTURA shall reasonably assist PAC A by placing at PACA's disposal all information and
documents that AVENTURA has available pertinent to the services stated in this Agreement
9
including previous reports and any other data relative to management, programming and
operations support, and usage of the Aventura Arts and Cultural Center.
6.2 AVENTURA shall arrange for access to, and make all provisions for, PAC A to enter upon
AVENTURA's property at all reasonable times and upon prior reasonable notice, during each
term of this Agreement as required for PAC A to perform its services.
6.3 AVENTURA shall give prompt written notice to PACA whenever AVENTURA becomes
aware of any development that affects the scope or timing of the services to be performed by
PAC A.
6.4 Except as herein otherwise set forth, throughout each term of this Agreement, AVENTURA
shall maintain full beneficial use and ownership of the Aventura Arts and Cultural Center and
will keep, observe and perform all payments, terms, covenants, conditions, and obligations
under any agreements to which AVENTURA may be bound.
6.5 PACA shall assist AVENTURA in securing all applicable licenses including, but not limited to,
American Society of Composers, Authors and Publishers' licenses, in order to ensure that
performances at the Aventura Arts and Cultural Center do not violate or infringe any
copyright, patent, trademark, right of privacy or other statutory or common law right of any
person or entity.
6.6 AVENTURA shall be solely responsible for all labor relations relating to AVENTURA's staff,
volunteers and independent contractors used at the AACC, and for all labor relations
associated with any and all trade or union representation among its employees, and shall
negotiate and be responsible for adjusting and resolving any and all disputes between itself
and its employees and any union representing such employees in a timely fashion.
Whenever AVENTURA has knowledge that any actual or potential labor dispute is delaying
or threatens to delay its or PACA's performance obligations under this Agreement or any
related agreement for the use of the Aventura Cultural Arts Center, AVENTURA shall
promptly give written notice thereof to PACA.
6.7 AVENTURA warrants and represents to PAC A that it has no knowledge of any material or
adverse conditions pertaining to the plans of the Aventura Arts and Cultural Center,
including, without limitation, the condition of the structure, its interior or the exterior, which
would materially or adversely affect the ability of PACA to perform its obligations under this
Agreement or materially or adversely affect the financial prospects for the Aventura Cultural
Arts Center. If after completed construction of the Aventura Arts ::md Cultural Center,
Aventura becomes aware of any material or adverse condition, including, without limitation,
the condition of the structure, its interior or the exterior, which would materially or adversely
affect the ability of PACA to perform its obligations under this Agreement or materially or
adversely affect the financial prospects for the Aventura Arts and Cultural Center, it shall
immediately provide written notice to PACA of such conditions.
6.8 AVENTURA shall be solely responsible for all expenses incurred in connection with the
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management, use, occupancy, and operation of the Aventura Arts and Cultural Center,
subject to the specific financial obligations of third parties under applicable Agreements,
except as provided in Section 6.9 below, or as otherwise provided for herein.
6.9 PACA may present performances at the Aventura Arts and Cultural Center and assume the
associated financial risk. The assumption of such financial risk shall be at PACA's sole
discretion. Such performances shall be subject to approval in writing by AVENTURA, and
such approval or denial shall be in its absolute and sole discretion. In such cases, PACA will
request in writing, the specific date it is requesting and the purpose of the request.
AVENTURA will use its best efforts to confirm or deny the use of the Aventura Arts and
Cultural Center in writing within five (5) business days. PACA will be responsible for
reimbursing AVENTURA for all direct costs associated with the performance(s) including but
not limited to, stage labor, cleaning, outside equipment rental, event staff, and advertising.
PACA will be responsible to pay rental fees only if the ticket revenue from the performance(s)
exceeds the costs associated with the performance including but not limited to
reimbursements to AVENTURA as listed above, artist fees, artist transportations costs, and
advertising costs.
6.10 At AVENTURA's request, PAC A shall provide Proqramminq and Bookinq Services
as described in Exhibit "An. PAC A will book UP to five (5) performances and events on · -..-
behalf of AVENTURA. AVENTURA shall have the riqht to decrease or increase the
annual number of performance bookinqs executed by PACA on AVENTURA's behalf.
..
€h-iG6.11 PACA agrees that it will utilize written contracts for all License Agreements at the
AACC in a form that is approved by A VENTURA, as may be amended from time to time.
64-1-6.12 The CITY has established an Arts and Cultural Center Department which reports
to the City Manager. PACA shall be accountable to the City Manager. Neither the City
Commission nor its members shall give orders to PACA, its employees or employees of
the Arts and Cultural Center, either publicly or privately. Recommendations for
improvements in the Arts and Cultural Center operations by Commissioners shall be
made solely to and through the City Manager.
ARTICLE 7
MISCELLANEOUS
7.1 OWNERSHIP OF DOCUMENTS; PUBLIC RECORDS
Both PAC A and AVENTURA are public entities organized under the laws of the State of
Florida, and notwithstanding anything herein contained to the contrary; PACA and
AVENTURA shall comply with the Public Records Law. Except as relating to confidential
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customer data and confidential ticket data, PACA and AVENTURA agree that the
information, reports, data and other documents created by PACA or on behalf of AVENTURA
related to this Agreement shall become the jointly owned property of PACA and AVENTURA.
Each party, as separate and independent owners, shall have the separate and independent
right to use, photocopy and share with third parties, as it determines appropriate in its sole
discretion such information, report, data and other documents separately and independently
of the ownership rights of the other party and such party shall not be required to provide any
notice or obtain any consent from the other party relating to such use.
7.2 TERMINATION
7.2.1 This Agreement may be terminated for cause by action of PACA's Board or PACA's
President/CEO or by AVENTURA's City Commission upon ninety (90) calendar days'
prior written notice specifying the default or breach as furnished by the party that
elected to terminate, provided that the default or breach is not cured within such
period. Notwithstanding anything to the contrary contained in this Agreement, this
Agreement may not be terminated for convenience. This Agreement may be
terminated by PACA's President/CEO or the City Manager of AVENTURA upon such
notice as such President/CEO or the City Manager deems appropriate under the
circumstances in the event that PACA's President/CEO or the City Manager
determines that termination is necessary to protect the public health, safety, or
welfare.
7.2.2 Termination of this Agreement for cause shall include, but not be limited to, failure to
suitably perform the work, failure to continuously perform the work in a manner
calculated to meet or accomplish the objectives of PACA or AVENTURA as set forth
in this Agreement, or breach of any of the provisions of this Agreement
notwithstanding whether any such breach was previously waived or cured.
7.2.3 Notice of termination shall be provided in accordance with section 7.13. Notice of
termination by PACA's President/CEO or the City Manager which PACA's
President/CEO or the City Manager, respectively deems necessary to protect the
public health, safety, or welfare may be verbal notice which shall be promptly
confirmed in writing within three (3) business days in accordance with section 7.13 of
this Agreement.
7.2.4 In no event shall AVENTURA be liable to PACA for any additional compensation,
upon such early termination only as provided for in section 7.2.1 above, beyond that
earned in accordance with the schedule of payments provided in section 5.2.1 above
other than that expressly provided herein, nor shall AVENTURA be liable to PACA for
any consequential or incidental damages.
7.2.5 Any termination for convenience or without cause shall be considered a breach of this
Agreement. Any termination for convenience or without cause shall not relieve PACA
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or AVENTURA from any of their respective obligations or liabilities incurred by PAC A
or AVENTURA prior to the effective date of such termination including, without
limitation, the payment of all fees owed to PACA or the payment by AVENTURA of all
expenses incurred relating to the management, programming and operations support,
and use of the Aventura Arts and Cultural Center. If this Agreement is terminated for
convenience, without cause or expires, PACA shall be entitled to use the Aventura
Arts and Cultural Center for all PACA-presented existing, committed events, and
PACA shall be charged the applicable rate to meet performance commitments under
existing Agreements with AVENTURA for such use.
7.3 AUDIT RIGHT AND RETENTION OF RECORDS
Each party shall have the right to audit the books, records, and accounts of the other party
that are related to this Agreement. Each party shall keep such books, records, and accounts
as may be necessary in order to record complete and correct entries related to this
Agreement.
Each party shall preserve and make available, at reasonable times for examination and audit
(including copying) by the other party, all financial records, supporting documents, statistical
records, and any other documents pertinent to this Agreement for a period of five (5) years
after the termination or expiration of this Agreement provided that any applicable audits have
been completed. If any audit has been initiated and audit findings have not been resolved at
the end of the five (5) year retention period, the books, records, and accounts shall be
retained until resolution of the audit findings. Each party acknowledges and agrees that the
records, documents, data, studies, surveys, drawings, maps, models, photographs, and
copies of reports which are maintained by the other party, including those records prepared
by, provided by or received by either party relating to this Agreement are subject to Florida
Public Records, subject to applicable exemptions under the Florida Public Records Law or
federal law; however, no confidentiality or non-disclosure requirement of either federal or
state law shall be violated by either party. Any incomplete or incorrect entry in party's books,
records, and accounts shall be a basis for the other party's disallowance and recovery of any
payment upon such entry.
PACA shall permit AVENTURA, at all reasonable times and upon prior reasonable written
notice, of at least ten (10) calendar days to audit, inspect, examine, and copy, at
AVENTURA's sole expense, any and all of PACA's books, journals, ledgers, computer
printouts, records, papers, reports, correspondence, memoranda, cash register records, and
other documents and records of PACA which are related solely to the performance of
services by PAC A under this Agreement. Upon prior reasonable notice, AVENTURA shall
have the right to make physical inventories of equipment, furnishings, and materials to
assure that actual inventories agree with its records or the most current inventory list. PACA
shall be promptly notified in writing of any and all discrepancies, excluding normal wear and
tear of inventory items.
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7.4 NONDISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY, AND AMERICANS WITH
DISABILITIES ACT
Neither party shall unlawfully discriminate against any person in its operations and activities
relating to this Agreement. Both parties shall affirmatively comply with all applicable
provisions of the Americans with Disabilities Act (ADA), including Titles I and II of the ADA
(regarding nondiscrimination on the basis of disability), and all applicable regulations,
guidelines, and standards. AVENTURA and PACA shall comply with Title I of the Americans
with Disabilities Act regarding nondiscrimination on the basis of disability in employment.
AVENTURA and PAC A shall take affirmative action to ensure that applicants for employment
and employees are treated without regard to race, age, religion, color, gender, sexual
orientation (Broward County Code, Chapter 16%), national origin, marital status, political
affiliation, or physical or mental disability during employment. Such actions shall include, but
not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms
and conditions of employment, training (including apprenticeship), and accessibility.
AVENTURA and PACA shall not engage in or commit any discriminatory practice in violation
of the Broward County Human Rights Act (Broward County Code, Chapter 16%).
7.5 PUBLIC ENTITY CRIMES ACT
PACA further represents that there has been no determination, based on an audit, that it
committed an act defined by Section 287.133, Florida Statutes, as amended, as a "public
entity crime" and that it has not been formally charged with committing an act defined as a
"public entity crime" regardless of the amount of money involved or regardless of whether
PAC A has been placed on the convicted vendor list.
7.6 SUBCONSUL TANT
PACA may utilize sub consultants for the support services to be performed by PACA for
AVENTURA under this Agreement, subject to the Aventura Representative's written
approval. In connection therewith, PACA shall provide advanced written notification to
AVENTURA of its intent to use any sub consultant. To the extent permitted by Florida law,
PACA shall be responsible for the acts or omissions of PACA's sub consultant, subject to
applicable State of Florida or federal law and subject to the provisions of any applicable sub
consultant's agreement. Furthermore, PACA's agreement with any sub consultant shall
provide that the terms and conditions of this Agreement between A VENTURA and PAC A
shall be incorporated by reference into such sub consultants' agreements applicable to all of
PACA's sub consultants. PAC A shall notify AVENTURA if it uses any sub consultants for the
support services of the AVENTURA Cultural Arts Center and shall provide to AVENTURA
copies of all sub consultant agreements.
7.7 ASSIGNMENT AND PERFORMANCE
14
Neither this Agreement nor any interest herein shall be assigned, transferred, or encumbered
by either party, nor shall PACA subcontract any portion of the work required by this
Agreement except as stated in Section 7.6. PAC A represents that all persons delivering the
services required by this Agreement have the knowledge and skills, either by training,
experience, education, or a combination thereof, to adequately and competently perform the
duties, obligations, and services set forth in the Scope of Services and to provide and
perform such services to PACA's and AVENTURA's satisfaction.
PAC A shall perform its duties, obligations, and services under this Agreement in a skillful
manner. The quality of PACA's performance and all interim and final services provided by
PACA or on behalf of PACA shall be comparable to the best local and national standards.
7.8 GOVERNMENTAL IMMUNITY
Nothing herein is intended to serve as a waiver of sovereign immunity by any party nor shall
anything included herein be construed as consent to be sued by third parties in any matter
arising out of this Agreement or any other contract. AVENTURA is a municipality and PACA
is an independent special district and public body, a state agency or political subdivision as
defined in Chapter 768.28, Florida Statutes, as amended. Each party agrees to be fully
responsible for the acts and omissions of its agents or employees to the extent permitted by
law.
7.9 INSURANCE
PACA agrees to require from all licensees, users, promoters, exhibitors, concessionaires, or
other persons contracting with PACA or AVENTURA (as required by their contracts) for use
of the Aventura Arts and Cultural Center proper insurance certificates and other evidence of
insurance (or a self-insurance program acceptable to AVENTURA Representative),
indicating sufficient commercial general liability, automobile liability, workers' compensation,
employer's liability and umbrella excess liability insurance coverage, as may be appropriate,
and with minimum amounts as approved by AVENTURA in writing. Such required insurance
shall be furnished and kept in force at all times during the term of the applicable agreement
by all licensees, users, promoters, exhibitors, concessionaires, or other persons contracting
with PACA or AVENTURA (as required by such contracts) for use of the Aventura Arts and
Cultural Center. All commercial general liability and umbrella excess liability insurance
policies shall name the 'Performing Arts Center Authority" and "City of Aventura," as
additional insureds on such policies. ALL INSURANCE COMPANIES PROVIDED SHALL:
Be rated at least A- VII per Best's Key Rating Guide. All policies shall be Occurrence not
Claims Made forms.
All of the policies of insurance so required to be purchased and maintained shall contain a
provision or endorsement that the coverage afforded shall not be cancelled, materially
changed or renewal refused until at least thirty (30) calendar days written notice has been
given to AVENTURA by certified mail.
AVENTURA and PACA shall provide, pay for, and maintain in force at all times during each
15
term of this Agreement, all required insurance designated in 7.9.1, 7.9.2, 7.9.3 and 7.9.4.
Such policy or policies shall be issued by companies allowed to do business in the State of
Florida and having agents upon whom service of process may be made in the State of
Florida. Permission is granted for either A VENTURA or PACA to self-insure workers
compensation and employer's liability or to participate in group self-insurance workers
compensation and employer's liability program. AVENTURA shall specifically protect PACA
and PACA's Board by naming the "Performing Arts Center Authority" and its directors,
officers and employees as an additional insured under the AVENTURA Commercial General
Liability Insurance policy hereinafter described, except that additional insured status shall not
apply for the acts and/or omissions of PACA, and PACA's Board, its officers, employees,
agents, contractors, subcontractors, and or volunteers. PACA shall specifically protect
AVENTURA by naming "City of AVENTURA." as an additional insured under the PAC A
Commercial General Liability Insurance policy hereinafter described except that additional
insured status shall not apply for the acts and/or omissions of AVENTURA, its City
Commission, officers, employees, agents, contractors, subcontractors, and/or volunteers.
AVENTURA and PACA shall have the following insurance:
7.9.1 Workers' Compensation Insurance to apply for all employees in compliance with the
Workers' Compensation Law of the State of Florida and all applicable federal laws.
7.9.2 Employer's Liability Insurance with minimum limits of: $100,000 each accident; $100,000
each employee for disease; $500,000 disease aggregate.
7.9.3 Commercial General Liabilitv Insurance with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for bodily injury liability and property
damage liability and Two Million Dollars ($2,000,000.00) annual aggregate. Coverage must
be afforded on a form similar to the latest edition of the Commercial General Liability form, as
filed by the Insurance Services Office for use in Florida, and must include:
Premises and/or Operations Independent Contractors Products and Completed
Operations Broad Form Property Damage
Contractual Liability Personal Injury Cross Liability and Severability of Interest
Clause Personal and Advertising Injury Liability Coverage with Employee and
Contractual Exclusions removed with minimum limits of coverage equal to those
required for Bodily Injury Liability and Property Damage Liability.
7.9.4 PACA shall maintain Employee Theft Insurance or a fidelity bond covering, among other
things, employee dishonesty or embezzlement. The policy or bond shall have minimum limits
of Five Hundred Thousand Dollars ($500,000.00) per occurrence.
7.9.5 Within ten (10) calendar days after the complete execution of this Agreement, each party
shall provide to the other party a Certificate of Insurance or a copy of all insurance policies
16
required by Section 7.9 including all subsections thereunder. All certificates and
endorsements required herein shall state that the other party shall be given thirty (30)
calendar days written notice prior to expiration or cancellation of the policy. PACA'S liability
insurance shall be primary to any liability insurance policies carried by AVENTURA. PAC A
shall be responsible for all deductibles and self-insured retention's on their insurance
policies.
7.10 REPRESENTATIVE OF PAC A AND AVENTURA
7.10.1
The parties recognize that questions in the day-to-day performance of the services
will arise. The Contract Administrator shall advise AVENTURA in writing of one
(1) or more of PACA's employees to whom all communications pertaining to the
day-to-day performance of the services shall be addressed.
7.10.2
Within five (5) calendar days of complete execution of this Agreement,
AVENTURA shall inform the Contract Administrator in writing of AVENTURA's
representative to whom matters involving the performances of the services shall
be addressed if such person is different from the AVENTURA's representative
listed in Article 1.
7.11 ALL PRIOR AGREEMENTS SUPERSEDED
This document incorporates and includes all prior negotiations, correspondence,
conversations, oral agreements or understandings applicable to the matters contained
herein; and the parties agree that there are no commitments, oral agreements or
understandings concerning the subject matter of this Agreement that are not contained in this
document. Accordingly, the parties agree that no deviation from the terms hereof shall be
predicated upon any prior representations or other agreements whether oral or written. -
7.12 AMENDMENTS
It is further agreed that no modification, amendment or alteration in the terms or conditions
contained herein shall be effective unless contained in a written document executed by both
parties' authorized representatives with the same formality and of equal dignity herewith.
7.13 NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing,
sent by certified United States mail, return receipt requested and postage prepaid or by hand
delivery with a request for a written receipt of acknowledgment of delivery, or by a nationally
recognized overnight delivery service (e.g., Federal Express) addressed to the party for
whom it is intended at the place last specified, and the place for giving of notice shall remain
such until it shall have been changed by written notice in compliance with the provisions of
this paragraph. For the present, the parties designate the following as the respective places
for giving of notice:
17
FOR PACA:
PresidenUCEO
Attn: Kelley Shanley, PresidenUCEO
Performing Arts Center Authority
Broward Center for the Performing Arts
201 Southwest Fifth Avenue
Fort Lauderdale, Florida 33312
FOR AVENTURA:
City Manager
Attn: Eric M. Soroka
City of Aventura
19200 W. Country Club Drive
Aventura, Florida 33180
Either Party may change its information by providing immediate written notice to the other
party using the notices procedures hereunder.
7.14 INTERPRETATION
The language of this Agreement has been agreed to by both parties to express their mutual
intent and no rule of strict construction shall be applied against either party hereto. The
headings contained in this Agreement are for reference purposes only and shall not affect in
any way the meaning or interpretation of this Agreement. All personal pronouns used in this
Agreement shall include the other gender, and the singular shall include the plural, and vice
versa, unless the context otherwise requires. Terms such as "herein," "hereof," "hereunder,"
and "hereinafter" refer to this Agreement as a whole and not to any particular sentence,
paragraph, or section where they appear, unless the context otherwise requires. Whenever
reference is made to a Section or Article of this Agreement, such reference is to the Section
or Article as a whole, including all of the subsections of such Section, unless the reference is
made to a particular subsection or subparagraph of such Section or Article.
7.15 INDEPENDENT CONTRACTOR
PACA is an independent contractor under this Agreement. Services provided by PACA shall
be subject to the supervision of PACA. In providing the services, PACA, its employees, or its
agents shall not be acting and shall not be deemed as acting as officers, employees, or
agents of AVENTURA. The parties expressly acknowledge that it is not their intent to create
any rights or obligations in any third person or entity under this Agreement. PAC A may not
bind or otherwise obligate AVENTURA without the express prior written consent of
AVENTURA. None of the officers, directors, agents, or employees of PACA shall be or shall
be deemed to be officers, directors, agents, or employees, of AVENTURA for any purpose
whatsoever. None of the officers, directors, agents, or employees of AVENTURA shall be or
18
be deemed to be officers, directors, agents, or employees of PACA for any purpose
whatsoever.
By entering into this Agreement, none of the parties hereto intend to create, nor shall this
Agreement be deemed or construed as creating, any partnership, joint venture, agency or
other legal relationship between AVENTURA and/or PACA, other than that of AVENTURA as
owner of the Aventura Cultural Arts Center and PACA as independent contractor performing
services relating to the management, marketinQ. programming and operations support of the
Aventura Cultural Arts Center.
7.16 LIMITATION OF AUTHORITY
PACA has no power or authority to bind or otherwise obligate AVENTURA in any manner
without the prior written consent of AVENTURA, except as expressly provided for herein.
AVENTURA has no power or authority to bind or otherwise obligate PAC A in any manner
without the prior written consent of PACA, except as expressly provided for herein.
7.17 THIRD PARTY BENEFICIARIES
Neither AVENTURA nor PACA intends to directly or substantially benefit a third party by this
Agreement. Therefore, the parties agree that there are no third party beneficiaries to this
Agreement and that no third party shall be entitled to assert a claim against either of them
based upon this Agreement.
7.18 CONFLICTS
AVENTURA acknowledges that PAC A operates and manages other performing arts centers
which may, from time to time, be in competition with the Aventura Arts and Cultural Center.
The parties expressly acknowledge and agree that the operation and management of such
competing facility by PACA will not, in and of itself, be deemed to be a conflict of interest or
breach of PACA's duties hereunder.
7.19 CONTINGENCY FEE
PACA warrants that it has not employed or retained any company or person, other than a
bona fide employee working solely for PACA, to solicit or secure this Agreement and that it
has not paid or agreed to pay any person, company, corporation, individual or firm, other
than a bona fide employee working solely for PACA, any fee, commission, percentage, gift,
or other consideration contingent upon or resulting from the award or making of this
Agreement. For a breach or violation of this provision, AVENTURA shall, at its sole
discretion, have the right to terminate this Agreement without liability, or to incre3se adiust
the Agreement price by, or otherwise recover the full amount of... such fee, commission,
percentage, gift or consideration.
7.20 WAIVER OF BREACH AND MATERIALITY
19
Failure by PACA or A VENTURA to enforce any provision of this Agreement shall not be
deemed a waiver of such provision or modification of this Agreement. A waiver of any
breach of a provision of this Agreement shall not be deemed a waiver of any subsequent
breach and shall not be construed to be a modification of the terms of this Agreement.
PACA and AVENTURA agree that each requirement, duty, and obligation set forth herein is
substantial and important to the formation of this Agreement and, therefore, is a material
term hereof.
7.21 COMPLIANCE WITH LAWS
PACA and AVENTURA agree that each of them shall comply with all federal, state, and local
laws, codes, ordinances, rules, and regulations in performing its duties, responsibilities, and
obligations related to this Agreement.
PAC A shall not be liable for any violation, or non-observance of, or noncompliance with, any
of the aforementioned laws, ordinances, orders, directives, rules, or regulations by any
tenant, concessionaire, or other persons at the Aventura Arts and Cultural Center during any
term of this Agreement, except those engaged by PACA, or PACA's sub consultants, in
connection with PACA's performance of services or its other obligations under this
Agreement. AVENTURA shall not be liable for any violation, or non-observance of, or non-
compliance with any of the aforementioned laws, ordinances, orders, directories, rules or
regulations by PACA, its agents, employees or contractors.
AVENTURA shall be responsible for acquiring any and all ownership and title to all
intellectual property rights of whatsoever value, which shall be held in AVENTURA's name
and which shall remain in the name of AVENTURA throughout each term of this Agreement.
7.22 SEVERANCE
In the event any provisions of this Agreement are found by a court of competent jurisdiction
to be invalid or unenforceable, the remaining provisions shall continue to be effective to the
maximum extent permitted by Florida law, unless AVENTURA (through its City Manager) or
PACA (through PACA's Board or PACA's President/CEO) elects to terminate this
Agreement. An election to terminate this Agreement based upon this provision shall be made
within seven (7) calendar days after the finding by the court becomes final.
7.23 JOINT PREPARATION
Preparation of this Agreement including any amendment(s) thereto have been a joint effort of
PACA and AVENTURA, and the resulting document shall not, solely as a matter of judicial
construction, be construed more severely against one of the parties than any other.
7.24 PRIORITY OF PROVISIONS
20
If there is a conflict or inconsistency between any term, statement, requirement, or provision
of any exhibit attached hereto, any document or events referred to herein, or any document
incorporated into this Agreement by reference and a term, statement, requirement, or
provision of this Agreement, the term, statement, requirement, or provision contained in this
Agreement shall prevail and be given effect.
7.25 JURISDICTION. VENUE. WAIVER OF JURY TRIAL
This Agreement shall be interpreted and construed in accordance with and governed by the
laws of the state of Florida. All parties agree and accept that jurisdiction of any controversies
or legal problems arising out of this Agreement, and any action involving the enforcement or
interpretation of any rights hereunder, shall be in the state courts of the Eleventh Judicial
Circuit in Miami-Dade County, Florida or the Seventeenth Judicial Circuit in Broward County,
Florida, and venue for litigation arising out of this Agreement shall be in such state courts,
forsaking any other jurisdiction which either party may claim by virtue of its residency or other
jurisdictional device. By entering into this Agreement, AVENTURA and PACA hereby
expressly waive any rights either party may have to a trial by jury in any civil litigation which
is in any way related to this Agreement.
7 .26 DELEGATION OF AUTHORITY
(a) PAC A (and/or PACA's President/CEO) and AVENTURA (and/or AVENTURA
Representative) may delegate in writing their responsibilities under this Agreement to one or
more authorized person(s) employed or retained by AVENTURA or PAC A.
(b) PAC A delegates to PACA's President/CEO and AVENTURA delegates to the City
Manager/AVENTURA representative the authority to amend or revise the Licensing
Agreement referred to hereinwith the written approval of each party to this Agreement.
7.27 INCORPORATION BY REFERENCE The "Whereas" clauses are incorporated into and
made a part of this Agreement.
7.28 COUNTERPARTS
This Agreement may be executed in three (3) counterparts or more, each of which shall be
deemed to be an original.
7.29 EFFECTIVE DATE
The effective date of the parties' original Agreement shall be the date of complete execution
by the parties.
ARTICLE 8
FOOD AND BEVERAGE SERVICES
21
8.1 PACA agrees to be the primary provider of food and beverage services, to include
concessions and catering services, at the Aventura Arts & Cultural Center "AACC"). In order
to comply with liquor licensing requirements, AVENTURA acknowledges that PACA shall be
the exclusive provider of all alcoholic beverage services at the AACC.
8.2 PACA shall have the ability to sub-contract work at its discretion. In the event of a third party
caterer providing services, gross commissions paid to PACA shall be considered as
revenues for purposes of calculating monthly net operating results.
8.3 The term for the grant of this service provision shall run concurrent with the Management
Agreement in effect between PACA and AVENTURA, including any extensions or renewals
effected to the initial agreement. Notwithstanding the above, either party shall have the right
to terminate for convenience the provision of primary food and beverage services upon
giving ninety (90) days notice in writing to the other party of the intent to terminate.
8.4 PAC A shall be primarily responsible for the staffing of food and beverage services at AACC.
Both parties acknowledge that direct labor expenses incurred in the delivery of services, to
include on-site supervisory and service personnel, shall be considered as operating
expenses for the purpose of determining monthly net operating expenses. Full-time PACA
management personnel engaged in the periodic oversight of the services shall not be
considered as operating expenses.
8.5 PACA shall receive all revenues and shall be responsible for all operating expenses
associated with the food and beverage services ("FBS") at the AACC. In consideration for
this granting of such primary rights, PAC A shall remit an amount equal to fifty percent (50%)
of net profits, to be calculated on a monthly basis, to AVENTURA. In the event that in a
given month FBS revenues do not exceed FBS expenses, PACA shall not remit any funds to
AVENTURA, and AVENTURA shall not be responsible for any portion of the losses incurred
as a result of such operations. However, PACA shall be permitted to cross-collateralize
months for purposes of recouping losses; therefore, should an operating loss be incurred in
any month and incurred by PACA, PAC A shall be entitled to retain AVENTURA's portion of
future profits up until such time as all prior losses are reimbursed or recouped by PAC A.
There shall be no minimum guarantee, nor maximum cap, of net revenues to AVENTURA.
8.6 The liquor license shall be in the joint name of PACA in the name of "Performing Arts Center
Authority" and the "City of Aventura." PACA shall be responsible for making application for
the license, and AVENTURA shall assist in the process as necessary with any necessary
signature or administrative documents to be signed by PACA's President and CEO and
AVENTURA's City Manager. Costs for securing the license shall be amortized over the first
year of operation, and annual license fees shall be considered an operating expense of the
food and beverage services and shall be amortized equally on a monthly basis over each
operating year.
[THIS SPACE INTENTIONALLY LEFT BLANK]
22
IN WITNESS WHEREOF, the parties hereto have made and executed this AGREEMENT on
the respective dates under each signature: PERFORMING ARTS CENTER AUTHORITY, signing
by and through its Chair or Vice Chair, authorized to execute same by Board action on the
day of ,20_, and CITY OF AVENTURA, signing by and through its City Manager,
duly authorized to execute same.
PACA
PERFORMING ARTS CENTER AUTHORITY, an
independent special district and a public body politic and
corporate
ATTEST:
By
PACA's Board Secretary Chair
(SEAL)
Day of
,20
Approved as to form by PACA's General Counsel,
County Attorney, Broward County Attorney's Office, in
the City of Fort Lauderdale Broward County, Florida
By
Andrea S. Froome (Date)
Assistant County Attorney
23
AGREEMENT BElWEEN PERFORMING ARTS CENTER AUTHORITY AND CITY OF
AVENTURA FOR STARTUP SERVICES, MANAGEMENT, PROGRAMMING AND OPERATIONAL
SUPPORT SERVICES FOR THE AVENTURA ARTS AND CULTURAL CENTER SERVICES
AVENTURA
CITY OF AVENTURA, a municipality in the
State of Florida
By
Eric M. Soroka, City Manager
_ Day of
,20
ATTEST:
City Clerk
APPROVED AS TO FORM:
By
Weiss Serota Helfman Pastoriza Cole & Boniske,
P.L.
City Attorney
(SEAL)
24
Exhibit A
Services
...... - --
Strategic Planning and Guidance
. Provide continued general guidance on the marketing and operation of the Aventura
PAC.
. Update performance measures, key intended outcomes and related criteria based on
changes in overall goals of the COA and changing conditions.
o Prqyide g~r'leralquidance on the marketing and op~rc:i!ion of ttJe Arts.~ ,Cultufc:il ~
. Center. '.
Staffing and Human Resources
. Manage and supervise all staff and volunteers of the Aventura ACC.
. Provide ongoing guidance on staffing structure, job descriptions and recommended
pay ranges as needed.
. Assist with search and selection process.
. Provide Aventura PAC employees on the job training at the Broward Center and
affiliated venues.
. Advise on employee evaluation criteria and performance measures
Operations
. Provide ongoing guidance related to daily operations, ie.- hours of operation, energy
management, event staff reporting times/duties, emergency procedures, building
security, deliveries, and parking.
Event Services
. Provide complete event services to users of the Aventura PAC.
. Provide leads and referrals for rental activity.
. Ongoing guidance on scheduling conflicts and priorities.
Programming
. Ongoing guidance regarding programming strategy and the role of programming in
achieving the outcomes listed above.
Book performances on behalf of COA as needed. !!'
Update budget and possible scenarios for achieving recommended mix by utilizing ! !!
rental activity, co-promotion and self-presentation i,'?
Shall survey patrons of the AACC to provide feedback on the performances and ,? ,
events held at the AACC for evaluation purposes and provide results to COA:. ,,/ />
J?qok fiy~ (~t'perfqrrl'lc:inces and~vents ()nlJehalf of A V~J~TU RA ofth~ 1()~c:iL'national~/ ,),
and state. Jouring~c:iliber p'~r .... year1 to ,the .. satisfactio.n ... Or A VENTU RA. .... Such. '
perforrl'lc:ir'lces and ~vents shall be subiect to written approval of AV~~T~~p, m -
...Representativei"""_ _ _ _ _ --
.
.
.
.
Finance and Accounting
25
. Provide all event accounting services.
Education and Community Relations Programs
. Identify opportunities for community engagement, with specific emphasis on
education.
. Advise on and coordinate educational and community relations programs.
Production and Technical Services
. Provide ongoing guidance on issues related to Technical Production
Ticketing Services
. Telephone sales services
. Internet ticketing fully integrated with the Aventura PAC website
. Group sales services
. Oversee onsite tickets sales (COA to provide related equipment, computer hardware
and on-site staff.)
. Provide ongoing guidance on issues related to Box Office operations
Marketing
. The Aventura Arts & Cultural Center's (AACC) web site link will be featured as an
affiliated venue on the Broward Center, Parker Playhouse and Miniaci Performing
Arts Center web sites in the Tickets and Events sections.
. Ticketed events at the Aventura Arts & Cultural Center will be included in the Broward
Center's monthly calendar of events which shall be e-mailed to the Broward Center
database.
. Oversiqht of the desiqn, production. and execution of institutional marketinq
campaiqn. Consistent with standard aqency practices. the direct cost of collateral
materials, advertisinq, qraphic desiqn and other direct expenses shall be subiect to
written approval by AVENTURA, and if approved by AVENTURA shall be paid by
AVENTURA.
. Provide marketinq plans for AVENTURA presents and PAC A presents proqramminq.
. Update marketinq strateqy as needed.
. Provide marketinq services that support the Development and Fundraisinq proqram
for the Aventura Arts & Cultural Center.
. Coordinate all marketinq activities with Aventura Manaqement staff to assure
consistency with AVENTURA marketinq vision.
26
Exhibit B
Aventura Arts and Cultural Center
Ticketing Fee Schedule (01-16-09)
Client/User**
AACC Box Office Fee
Credit Card Transaction Fee
Group Sales
Ticket Printing Fee (comps & consignment per ticket)
Ticket Master Fee*
Commercial
3.50%
4.00%
10.00%
$0.50
3.50%
NonProfit
2.50%
4.00%
10.00%
$0.25
3.50%
Client/User fees will be deducted at settlement.
FL Sales Tax, as applicable, is included in the face value of the ticket and will be deducted from
settlement proceeds.
* Subject to Ticket Master fee changes.
** Unless indicated by AACc.: all ticketing fees are
retained by PACA.
Ticket Purchaser**
Processing Fees
Phone & Web
Phone & Web (per order)
Walk-Up (per ticket)
Groups (per ticket)
Select Subscription Series (per order)
Entourage (per order)
Aventura Based
Non-Profits
Education wI Ticket
Prices < $12
All Other
10.50%
$2.00
$1.00
$1.00
$7.00
$7.00
7.50%
$2.00
$1.00
$1.00
$7.00
$7.00
12.50%
$2.00
$1.00
$1.00
$7.00
$7.00
Ticket Purchaser processing fees will be added to face
value of the ticket.
FL Sales Tax, as applicable, is included in the face value of the ticket and will be deducted from
settlement proceeds.
** Unless indicated by AACC, all ticketing fees are retained by PACA.
Non-profit groups who utilize their subscription base to distribute tickets will only be responsible for the ticket
printing fee.
27
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
City Commission
FROM:
Eric M. Soroka, ICMA-CM, City
DATE:
July 6, 2010
SUBJECT: AMENDMENT NO.2 TO THE AGR MENT BETWEEN THE CITY OF
AVENTURA AND AMERICAN TRAFFIC SOLUTIONS FOR TRAFFIC
SAFETY CAMERA PROGRAM
July 15, 2010 City Commission Meeting Agenda Item ~
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
the execution of Amendment NO.2 to the Agreement between The City of Aventura and
American Traffic Solutions for Traffic Safety Camera Program.
BACKGROUND
At the January 8, 2008 Commission Meeting, the City Commission adopted Resolution
No. 2008-02 which selected the firm American Traffic Solutions (ATS) to perform
services relating to the Traffic Safety Camera Program (TSCP) RFQ# 08-11-13-2. The
parties entered into an Agreement in February 2008.
As you are aware the Florida Legislature passed CS HB325 during the 2010 Legislative
Session authorizing the use of traffic infraction detectors to enforce certain provisions of
Chapter 316 of the Florida Statutes. The Governor signed CS HB325 into law on May
132010 resulting in the creation of Chapter 2010 80 Laws of Florida 2010 the Mark
Wandall Traffic Safety Act. The City Commission at the June Meeting adopted a
revised Dangerous Intersection Safety Ordinance to implement the Act.
Based on differences between the prior Dangerous Intersection Safety and the new Act
the former Agreement with A TS required an amendment. Attached hereto, is the
amended Agreement. The majority of the changes relate to implementing procedural
requirements of the Act. Based on the Act, the prior service fee schedule that was paid
to A TS also required an amendment from a percentage based arrangement to a fee
based arrangement. The new schedule is based on traffic lane pricing as follows:
For 1 or 2 lanes
For 3 or 4 lanes
For 5 or 6 lanes
$3,750 per month per camera
$4,750 per month per camera
$5,750 per month per camera
The majority of the City's camera locations at this time fall within the 1 or 2 lane
category.
The Agreement contains a Reopener Clause that provides that in the event the City or
ATS determines within the year after the execution of this Amendment No.2, that the
Schedule is unfair or inequitable, the parties shall act in good faith to negotiate an
amendment to the Schedule which both parties find to be fair and reasonable and in
compliance with the Act. The Agreement also provides that A TS shall waive its
compensation under the Schedule in the event that the monthly compensation to be
paid by City to A TS exceeds the monthly penalties received and retained by City.
In the event that A TS enters into an Agreement for a Traffic Camera Safety Program
with any other city or county in Miami-Dade, Broward or Palm Beach counties, which is
on terms more favorable than those which are provided by Vendor to City pursuant to
this Agreement, City shall have the right to require Vendor to amend this Agreement to
the extent necessary to provide terms to City which are at least as favorable as those
provided to such other city or county.
If you have any questions, please feel free to contact me.
EMSI
Attachment
RESOLUTION NO. 2009-34
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT DATED FEBRUARY 8, 2008 BY AND
BETWEEN THE CITY OF A VENTURA AND AMERICAN
TRAFFIC SOLUTIONS, INC.; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1. The City Manager is hereby authorized to execute and otherwise
enter into the attached Amendment No. 2 to Professional Services Agreement dated
February 8, 2008 by and between the City of Aventura and American Traffic Solutions,
Inc.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner _, who moved its
adoption. The motion was seconded by Commissioner , and upon being put to a
vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Luz Urbaez Weinberg
Vice Mayor Michael Stern
Mayor Susan Gottlieb
Resolution No. 2010-_
Page 2
PASSED AND ADOPTED this 6th day of July, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
~ American
~ Traffic Solutions
AMENDMENT NO.2 TO THE AGREEMENT BETWEEN
THE CITY OF AVENTURA AND AMERICAN TRAFFIC SOLUTIONS
FOR TRAFFIC SAFETY CAMERA PROGRAM
This Amendment NO.2 (the "Amendment") to the Agreement Between The City
Of Aventura and American Traffic Solutions For Traffic Safety Camera Program dated
as of February S, 200S (the "Agreement") is made and effective as of the 1 st day of
July, 2010 by and between the City of Aventura, Florida, a municipal corporation (the
"City" or "Customer") and American Traffic Solutions, LLC, a Delaware limited liability
company ("Vendor").
Recitals
WHEREAS, on or about October 1S, 2007, the City adopted Ordinance 2007-15,
codified at Chapter 4S, Article III of the City's Code of Ordinances, which established
and authorized the City's Traffic Camera Safety Program; and
WHEREAS, on or about February S, 200S, the City and Vendor entered into the
Agreement, whereby the City and Vendor agreed to the provision by Vendor of services
to the City in connection with the Traffic Camera Safety Program, subject to the terms
and conditions stated in the Agreement; and
WHEREAS, on or about May 13, 2010, the Governor of the State of Florida
signed CS/CS/HB325 into law, resulting in the creation of Chapter 2010-S0, Laws of
Florida (the "Mark Wandall Traffic Safety Act" or the "Act") taking effect on July 1, 2010;
and
WHEREAS, the Act expressly authorizes municipalities to use traffic infraction
detectors to enforce certain provisions of Chapter 316 of the Florida Statutes, subject to
certain requirements; and
WHEREAS, the City has on June 17, 2010 amended Chapter 4S, Article III of the
City's Code of Ordinances to provide for the operation of its Traffic Camera Safety
Program in accord with the provisions of the Act; and
WHEREAS, the City and Vendor wish to amend and modify the Agreement to
align the provision of services by Vendor with the provisions of the Act;
Terms and Conditions
NOW, THEREFORE, in consideration of the mutual covenants and agreements
set forth herein and for other valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, Vendor and City agree that the Agreement shall be and
hereby is amended and modified as provided herein:
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1. Recitals. The preceding recitals are true and correct and are
incorporated into this Amendment by reference.
2. Definitions. Section 1.0 of the Agreement is deleted and replaced with
the following:
1.0 Definitions. All definitions set forth in Chapter 48, Article III of the
City's Code of Ordinances, as may be amended or recodified from time to
time, are incorporated herein. In addition, the following words and
phrases shall have the following meanings in this Agreement.
3. Definition of "Authorized Employee." Section 1.1 of the Agreement is
deleted and replaced with the following:
1.1 "Authorized Emolovee" means the Traffic Infraction Enforcement
Officer, whose duties and qualifications are set forth in the City Ordinance.
4. Definition of "City Ordinance." Section 1.3 of the Agreement is deleted
and replaced with the following:
1.3 "Citv Ordinance" means Chapter 48, Article III of the City's Code of
Ordinances, as may be amended or recodified from time to time.
5. Definition of "Civil Fee." Section 1.4 of the Agreement is deleted and
replaced with the following:
1.4 "Civil Penalty" means the penalty assessed for violations of Florida
Statutes 99 316.074(1) or 316.075(1)(c)1 pursuant to Florida
Statutes 9 316.0083.
All references in the Agreement to "Civil Fee" shall be amended to mean "Civil
Penalty".
6. Definition of "Enforcement Documentation." Section 1.8 of the
Agreement is deleted and replaced with the following:
1.8 "Enforcement Documentation" means the necessary and appropriate
documentation related to the issuance and collection of notices of
violation, as defined in the City Ordinance, for the enforcement of red zone
infractions, also as defined in the City Ordinance, including notices of
violation, instructions for notices of violation, form affidavits, instructions
for form affidavits, reminder letters, a numbering sequence for notices of
violation, chain of custody records, and technical support documentation.
7. Definition of "Infraction." Section 1.11 of the Agreement is deleted and
replaced with the following:
1.11 "Infraction" means any red zone infraction or violation as defined in
the City's Ordinance and as provided by the Act.
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8. Definition of "Notice of Infraction." Section 1.15 of the Agreement is
deleted and replaced as follows:
1.15 "Notice of Violation" shall mean the notice of an Infraction, which is
delivered by first class mail by vendor to the owner of a motor vehicle
involved in an Infraction based upon the appropriate Enforcement
Documentation pursuant to the requirements of the City Ordinance, and
means a "notice of violation" as such term is used in the Act.
All references to the term "Notice of Infraction" in the Agreement are deleted and
replaced with the term "Notice of Violation."
9. Removal of Duplicate Definitions of "Traffic Safety Camera
Program". Section 1.24 of the Agreement is deleted, since covered by Section 1.25.
10. Definition of "Ordinance". Section 1.17 of the Agreement is deleted and
replaced with the following:
"Ordinance" shall mean Chapter 48, Article III of the City of Aventura's
Code of Ordinances, as may be amended or recodified from time to time.
11. Prosecution. Section 3.4 of the Agreement is deleted and replaced with
the following:
3.4 Prosecution. The City shall prosecute red zone infractions pursuant
to the terms, procedures, and requirements of the City Ordinance and
general law, including the Act, subject to the City's routine law
enforcement discretion.
12. Termination for Cause. Section 6.1 of the Agreement is deleted and
replaced with the following:
6.1 Termination for Cause: Either party shall have the right to terminate
this Agreement immediately by written notice to the other if: (i) state or
federal statutes are amended so as to prohibit the operation of a TCSP by
the City; or (ii) a court having jurisdiction over the City rules or declares
that the Act is invalid, in whole or material part; or (iii) a determination by
a court of competent jurisdiction or other applicable dispute resolution
forum that Vendor has infringed upon a third party's patent, trademark,
trade secret or other intellectual property; or (iv) the other party commits a
material breach of any of the provisions of this Agreement; or (v) Vendor's
non-payment of revenues to City as required by this Agreement. In the
event of a termination due to this Section, City shall be relieved of any
further obligations to Vendor other than as specified herein. Each party
shall have the right to remedy the cause for termination within forty-five
(45) calendar days (or within such other time period as City and Vendor
shall mutually agree, which agreement shall not be unreasonably withheld
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City of Aventura, FL
or delayed) after written notice from the non-causing party setting forth in
reasonable detail the events of the cause for termination.
The right to terminate this Agreement given in Section 6.1 shall be without
prejudice to any other right or remedy of either party in respect of the
breach concerned (if any) or any other breach of this Agreement.
13. Warning Period. Section 6.2 of the Agreement is deleted.
14. Procedures for Processing Payments. Sections 7.2, 7.3, and 7.4 of the
Agreement are deleted and replaced with the following:
7.2 Vendor shall be responsible for processing payments of Civil
Penalties paid pursuant to Notices of Violation and (only if authorized by
the County Court) for Uniform Traffic Citations. Vendor shall provide
payment means through mail, telephone and on-line processes. Vendor
shall track all payments and handle all applied payments, unapplied
payments, overpayments, refunds, adjustments, dismissals and reversals.
Any payments made in person to the City will be taken by the City and
applied through Axsis System.
7.3 Vendor's lockbox shall remit to the designated City account all
payments received each day, no later than 5:00 p.m. Eastern Time on the
next business day .
7.4 Vendor shall invoice the City for all applicable fees for services
rendered by Vendor pursuant to this Agreement according to the fee
schedule delineated on Exhibit "F". Along with the invoice, Vendor shall
provide information to the City, in a format acceptable to the City,
supporting the invoice amounts forwarded by Vendor to the City. In
addition, City shall have access to Vendor's financial records evidencing
payments for all paid Notices of Violation and for Uniform Traffic Citations
(the "UTC") for red zone infractions at City's Designated Intersections
upon City's reasonable request.
15. Legal Challenges and Indemnification. Sections 10.4, 10.5, 10.6, and
10.8 of the Agreement are deleted, except that the provisions of Sections 10.4 (cost of
legal challenges), 10.5 (security from legal challenges) shall continue in full force and
effect as to any claim, liability, demand or cause of action or event which arose or
occurred prior to July 1, 2010.
16. Exhibits. Exhibits B, C, 0, and F to the Agreement are deleted and
replaced with Exhibits B, C, 0, and F to this Amendment. The terms of Exhibit "F",
"Service Fee Schedule" (the "Schedule"), shall be subject to the following conditions:
A Reopener. That in the event that City or Vendor determines within the first
365 days after the execution of this Amendment No.2, that that the Schedule is unfair
or inequitable, the parties shall act in good faith to negotiate an amendment to the
Schedule which both parties find to be fair and reasonable and in compliance with the
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City of Aventura, FL
Act. In the event that the parties fail to reach a written agreement upon said amendment
after a period of ninety (90) days, either party shall have the right to terminate this
Agreement for its convenience, without penalty, by providing thirty (30) days advance
written notice of termination to the other party.
8. Cost Protection. Vendor shall waive its compensation under the Schedule in
the event that the monthly compensation to be paid by City to Vendor exceeds the
monthly penalties received and retained by City. The portion of compensation so waived
shall be that amount which exceeds the amount of the penalties received and retained
by City.
17. Most Favored Governmental Entities. In the event that Vendor enters
into an Agreement for a Traffic Camera Safety Program with any other city or county in
Miami-Dade, Broward or Palm Beach counties, which is on terms more favorable than
those which are provided by Vendor to City pursuant to this Agreement, City shall have
the right to require Vendor to amend this Agreement to the extent necessary to provide
terms to City which are at least as favorable as those provided to such other city or
county. Upon written request from City, Vendor shall promptly advise City of any such
other governmental entity agreement and shall promptly comply with City's request for
said amendment of the City-Vendor Agreement. This paragraph shall apply to the
Schedule of Exhibit "F" and to the other provisions of the Agreement.
18. Effect of Amendment on Agreement. Except as expressly amended or
modified by the terms of this Amendment, all terms of the Agreement, as previously
amended, shall remain in full force and effect. Unless a different meaning is specified in
, the Amendment, all capitalized terms used herein shall have the meaning described in
the Agreement. In the event of a conflict between the terms of this Amendment and the
Agreement, the terms of this Amendment shall prevail and control. This Amendment
shall be construed and applied in accordance with the Act.
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City of Aventura, FL
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals
the day and year first written above.
City of A ventura
ATTEST:
By:
CITY CLERK
CITY MANAGER
APPROVED AS TO FORM
CITY ATTORNEY
American Traffic Solutions, LLC
WITNESSES:
By:
Name: Adam E. Tuton
Title: Chief Operating Officer
State of Arizona
ss:
County of Maricopa :
On this _ day of July, 2010, before me, the undersigned notary public,
personally appeared , personally known to me or who
has produced as identification, and is the person who
subscribed to the foregoing instrument and who acknowledged that he executed the
same on behalf of American Traffic Solutions, LLC and that he was duly authorized to
do so.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
Seal:
NOTARY PUBLIC
My commission expires:
Print Name
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City of Aventura, FL
EXHIBIT "B"
Construction and Installation ObliQations
Timeframe for Installation: Traffic Safety Camera ProQram
Vendor will have each specified intersection installed and activated in phases in accord
with an implementation plan to be mutually agreed to by Vendor and the City Manager.
Vendor will use reasonable commercial efforts to install the system in accordance with
the schedule set forth in the implementation plan that will be formalized upon project
commencement.
Vendor will use reasonable commercial efforts to install and activate all specified
intersections within forty-five (45) days subsequent to receipt of all permits required by
Section 1.4 of this Exhibit "B".
I. Vendor ObliQations. Vendor shall do or cause to be done each of the following
(in each case, unless otherwise stated below, at Vendor's sole cost and expense):
1.1 Appoint the Vendor Project Manager and a project implementation team
consisting of between one (1) and four (4) people to assist the Vendor
Project Manager;
1.2 Request current "as-built" electronic engineering drawings for the
Designated Intersections (the "Drawings") from the County traffic
engineer;
1.3 Develop and submit to the City for approval construction and installation
specifications in reasonable detail for the Designated Intersection,
including but not limited to specifications for all sensors, pavement loops,
electrical connections, and traffic controller connections, as required;
1.4 Seek approval from the relevant Governmental Authorities having
authority or jurisdiction over the construction and installation specifications
for the Designated Intersections (collectively, the "Approvals"), which will
include compliance with City permit applications;
1.5 Seek rights from private property owners, as necessary for the placement
of System Equipment at designated intersections where Governmental
Authorities have jurisdiction over the designated intersection and adjacent
rights of right of way, and which such Governmental Entity denies
authority to Vendor for the installation of its equipment;
1.6 Finalize the acquisition of the Approvals;
1.7 Submit to the City a public awareness strategy for the City's consideration
and approval, which strategy shall include media and educational
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materials for the City's approval or amendment according to the Vendor
proposal (the "Awareness Strategy");
1.8 Develop the Red Light Infraction Criteria in consultation with the City;
1.9 Develop the Enforcement Documentation for approval by the City,
consistent with the requirements of the City Ordinance and the Act , as
may be amended or recodified from time to time.;
1.10 Complete the installation and testing of all necessary Equipment, including
hardware and software, at the Designated Intersections (under the
supervision of the City);
1.11 Cause an electrical sub-contractor to complete all reasonably
necessary electrical work at the Designated Intersections, including
but not limited to the installation of all related Equipment and
other detection sensors, poles, cabling, telecommunications
equipment and wiring, which work shall be performed in compliance
with all applicable local, state and federal laws and regulations;
1.12 Install and test the functionality of the Designated Intersections with the
Vendor System and establish fully operational Infraction processing
capability with the Vendor System;
1.13 Implement the use of the Vendor System at each of the Designated
Intersections;
1.14 Deliver the Materials (as defined in 2.7 below) to the City;
1.15 Upon approval by an Authorized Employee, issue Notices of Violation
and, as applicable, Uniform Traffic Citations and deliver such
Notice of Violation andl or Uniform Traffic Citation by the mailing
method prescribed by the Act;
1.16 Obtain access to the records data of the Department of Motor
Vehicles in Vendor's capacity as needed for the program;
1.17 As needed, Vendor shall provide training for personnel of the City,
including, but not limited to, the persons who City shall appoint as
Authorized Employees and other persons involved in the administration of
the TCSP, regarding the operation of the Vendor System and the TCSP.
This shall include training with respect to the Vendor System and its
operations, strategies for presenting Infractions Data in court and
judicial proceedings and a review of the Enforcement Documentation;
1.18 Provide reasonable public relations resources and media materials to the
City in the event that the City elects to conduct a public launch or re-
launch of the TCSP;
1.19 Notice of Violation processing and Notice of Violation re-issuance.
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1.20 Vendor shall, at no additional cost to the City, provide Police Department
workstation computer monitors for use by City during the term of the
Agreement for potential Infraction review and approval which provide a
resolution of 1280 x 1024. If requested by City, Vendor shall reasonably
determine whether it may alternatively provide 22" flat panel mon itors that
support the enumerated or higher resolution;
1.21 For optimal data throughput, Police Department/Adjudication
workstations should be connected to a high-speed Internet connection
with bandwidth of T-1 or greater. Vendor will coordinate directly with the
City's Information Technology (IT) Department on installation and
implementation of the computerized aspects of the program.
1.22 Within 120 days after execution of this Amendment, Vendor shall establish
a customer service office within the northern Miami-Dade County area (ie:
North Miami, North Miami Beach, Aventura or unincorporated area of the
county) to receive payments on Notices of Violations.
1.23 In order to assist in a smooth transition for the County Court jurisdiction of
Uniform Traffic Citations for the TCSP, Vendor shall provide a
representative that will assist the City's Police Department in meeting with
Court personnel concerning the TCSP.
II. CITY OBLIGATIONS. The City shall do or cause to be done each of the
following (in each case, unless otherwise stated below, at the City's sole expense):
2.1 . Appoint the Project Manager;
2.2 Assist Vendor in obtaining the Drawings from the relevant Governmental
Authorities;
2.3 Notify Vendor of any specific requirements relating to the construction and
installation of any Intersection or the implementation of the TCSP;
2.4 Assist and cooperate fully with Vendor in seeking Approvals, including, but
not limited to, executing all such documents as may be necessary or
desirable to obtain the Approvals;
2.5 Provide reasonable access to the City's properties and facilities in
order to permit Vendor to install and test the functionality of the
Designated Intersections and the TCSP;
2.6 Provide reasonable access to the personnel of the City and
reasonable information about the specific operational requirements of
such personnel for the purposes of performing training;
2.7 Seek approval or amendment of Awareness Strategy and provide
written notice to Vendor with respect to the quantity of media and
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program materials (the "Materials") that the City will require in
order to implement the Awareness Strategy during the period
commencing on the date on which Vendor begins the installation of
any of the Designated Intersections and ending six (6) months after
the Installation Date;
2.8 Assist Vendor in developing the Red Light Infraction Criteria;
2.9 Seek approval of the Enforcement Documentation;
2.10 On a form provided by Vendor, provide verification to the State
Department of Motor Vehicles, National Law Enforcement
Telecommunications System, or appropriate authority indicating that
Vendor is acting as an Agent of the Customer for the purposes of
accessing vehicle ownership data pursuant to the list of permissible
uses delineated in the Drivers Privacy Protection Act 18 U.S.C. ~
2721, Section (b) (1) and as may otherwise be provided or required
by any provision of applicable state law;
2.11 If feasible, and only after all necessary approvals have been
obtained from utilities and other governmental entities with
jurisdiction, City shall allow Vendor to access power from existing
power sources at no cost to City and shall allow or facilitate access to
traffic signal phase connections to a pull box, pole base, or controller
cabinet nearest to each Camera System within the City's jurisdiction;
2.12 City shall provide one or more Authorized Employees for the purposes of
reviewing potential Infractions and approving the issuance of Notices of
Violations and Uniform Traffic Citations;
2.13 The Authorized Employee shall process each potential Infraction in
accordance with State Laws and City Ordinances and notify
Vendor of whether a Notice of Violation shall issue within
seven (7) days of the appearance of the potential Infraction in the
Police Review Queue, using Axsis ™ to determine which potential
Infractions will be issued as Notices of Violation. In the event of a
system failure or power outage, the Authorized Employee shall process
each potential Infraction as soon as possible, or with the consent or
approval of Vendor for extension;
2.14 City shall provide access to the Internet for the purpose of processing
potential Infractions;
2.15 City shall provide, on forms provided by Vendor, signatures of all
Authorized Employees who will review events and approve the issuance
of Notices of Violations and Uniform Traffic Citations;
2.16 In the event that remote access to the A TS Axsis VPS System is
blocked by City's network security infrastructure, the City's IT
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Department and the counterparts at A TS shall coordinate to facilitate
appropriate communications access while maintaining required security
measures;
2.17 City shall provide a computer terminal at a public location within the City
(ie: library or other location meeting the requirements of the Act) where
persons receiving Notices of Violation may review the recorded images of
the violation.
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EXHIBIT "C"
Maintenance
1. All repair and maintenance of the Traffic Camera Safety Program (the 'TCSP")
systems and related equipment will be the sole responsibility of Vendor,
including but not limited to maintaining the casings of the cameras included in
the Vendor System and all other Equipment in reasonably clean and graffiti-
free condition.
2. Vendor shall not open the Traffic Signal Controller Boxes without a
representative of Miami-Dade County Traffic Engineering present.
3. The provision of all necessary communication, broadband and telephone
services to the Designated Intersections will be the sole responsibility of the
Vendor.
4. The provision of all necessary electrical services to the Designated
Intersections will be the sole responsibility of the Vendor.
5. In the event that images of a quality suitable for the Authorized Employee to
identify Infractions cannot be reasonably obtained without the use of flash units,
Vendor shall provide and install such flash units.
6. The Vendor Project Manager (or a reasonable alternate) shall be available
to the City's Project Manager each day.
7. Vendor shall ensure that all equipment that it provides pursuant to this
Agreement meets the specifications, if any, adopted by the Florida Department of
Transportation pursuant to Florida Statute, Section 316.07456, by July 1, 2011.
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EXHIBIT "0"
Infraction Processinq
1. All Infractions Data shall be stored on the Vendor System.
2. The Vendor System shall process Infractions Data gathered from the
Designated Intersections into a format capable of review by the Authorized
Employee via the Vendor System.
3. Vendor shall act as City's agent for the limited purpose of making an initial
determination of whether the recorded images should be forwarded to an
Authorized Employee to determine whether an Infraction has occurred and shall
not forward for processing those recorded images that clearly fail to establish the
occurrence of an Infraction.
4. The Vendor System shall be accessible by the Authorized Employee through a
virtual private network in encrypted format by use of a confidential password on
any computer equipped with a high-speed internet connection and a web
browser.
5. Vendor shall provide storage capabilities for the City to store Infractions identified
for prosecution for a period of time of not less than four (4) years after final
disposition of a case or such time as required by general law.
6. Vendor shall provide the Authorized Employee with access to the Vendor
System for the purposes of reviewing the pre-processed Infractions Data
within five (5) days of the gathering of the Infraction Data from the applicable
Designated Intersections.
7. Within seven (7) days of receipt, the City shall cause the Authorized
Employee to review the Infractions Data and to determine whether a Notice
of Violation shall be issued with respect to each potential Infraction captured
within such Infraction Data, and transmit each such determination to Vendor
using the software or other applications or procedures provided by Vendor on
the Vendor System for such purpose. VENDOR HEREBY ACKNOWLEDGES
AND AGREES THAT THE DECISION TO ISSUE A NOTICE OF VIOLATION
SHALL BE THE SOLE, UNILATERAL AND EXCLUSIVE DECISION OF THE
AUTHORIZED EMPLOYEE AND SHALL BE MADE IN SUCH AUTHORIZED
EMPLOYEE'S SOLE DISCRETION (A "NOTICE OF VIOLATION DECISION"),
AND IN NO EVENT SHALL VENDOR HAVE THE ABILITY OR
AUTHORIZATION TO MAKE A NOTICE OF VIOLATION DECISION.
8. With respect to each authorized Infraction, Vendor shall print and mail by
first class mail a Notice of Violation within the statutorily required timeframe.
Further, Vendor shall prepare, and serve by certified mail, the Uniform Traffic
Citation if the civil penalty is not timely paid and/or the affidavit meeting the
requirements of Sec. 316.0083, Florida Statutes, is not timely filed, as further
described in paragraph (17) below.
9. Vendor shall provide a toll-free telephone number, at its sole expense, for the
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purposes of answering citizen inquiries.
10. Vendor shall permit the Authorized Employee to generate monthly reports using
the Vendor Standard Report System.
11. Upon Vendor's receipt of a written request from the City and in addition to the
Standard Reports, Vendor shall provide to the City, without cost to the City, special
reports regarding the processing and issuance of Notices of Violation, the
maintenance and downtime records of the Designated Intersections and the
functionality of the Vendor System with respect thereto in such format and for such
periods of time as the City may reasonably request.
12. Upon Vendor's receipt of a written request from the City at least fourteen (14)
calendar days in advance of a hearing, Vendor shall provide expert witnesses
for use by the City in prosecuting Infractions at no cost to the City.
13. Vendor shall provide such training to City personnel as shall be reasonably
necessary in order to allow such personnel to act as expert witnesses on
behalf of the City with respect to the Red Light Enforcement Program. The
parties shall jointly develop the expert witness training protocol. However, if a
specific case requires testimony on the technical aspects of the equipment, upon
City's request Vendor shall provide the City with an expert in the hearing in that
case at no cost to the City.
14. Vendor shall provide to City a Notice of Violation form that complies with all
requirements of the Ordinance and the Act. Vendor shall also provide to City a
form of affidavit for use by owners of motor vehicles who claim an exemption
under Florida Statutes S 316.0083 and shall make that affidavit available to
owners through an Internet location or upon telephone request by an owner who
has received a Notice of Violation or Uniform Traffic Citation.
15. Vendor agrees that the City shall have the right to review and approve the form
Notice of Violation prior to its use, and that in the event City determines
additional information should be included in the Notice of Violation, Vendor shall
modify the Notice of Violation form, at its sole expense, to comply with those
requirements.
16. With expert assistance from Vendor, City shall provide Vendor with a form of
Uniform Traffic Citation that City finds complies with the provisions of Chapter
316 of the Florida Statutes, with the understanding that some modifications of the
form may be necessary to enable use with the Vendor's systems.
17. If a motor vehicle owner who receives a Notice of Violation fails to pay the
statutory penalty or submit an affidavit that complies with all of the requirements
of Florida Statutes Section 316.0083 (1) (d) within the time period provided in
Florida Statutes Section 316.0083 (1) (b), the issuance of a Uniform Traffic
Citation shall automatically occur based upon the prior Authorized Employee
approval of the Notice of Violation.
18. The County Court for the 11th Judicial Circuit, in Miami-Dade County, Florida, shall
hear disputed Uniform Traffic Citations as provided by applicable law.
19. For any city using A TS lockbox or epayment services, Vendor will establish a
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City of Aventura. FL
demand deposit account bearing the title, "American Traffic Solutions, Inc., as
agent for Customer" at U.S. Bank. All funds collected on behalf of the
Customer will be deposited in this account and transferred by wire on a daily
basis on each business day of each week to the Customer's primary deposit
bank. The Customer will identify the account to receive funds wired from U.S.
Bank if desired, Customer will sign a W-9 and blocked account agreement, to be
completed by the Customer, to ensure the Customer's financial interest in said
U.S. Bank account is preserved.
20. Vendor is authorized to charge, collect, and retain a convenience fee of $4.00
each for electronic payments provided to Vendor from persons paying a Notice of
Violation, and (if authorized by the County Court) from persons paying a Uniform
Traffic Citation. Such fee is paid by the violator.
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City of Aventura, FL
1.0
EXHIBIT "F"
SERVICE FEE SCHEDULE
Description of Pricing
Fees are based on per Camera and are as follows:
Monthly
Fee
Lane based pricing
(Plus certified mail processing surcharge of $4 per piece metered
for mailing Uniform Traffic Citations no return receipt)
. For 1 or 2 lanes
. For 3 or 4 lanes
. For 5 or 6 lanes
$3,750
$4,750
$5,750
Service Fees Include: Fee includes all costs required and associated with
camera system installation, maintenance and on-going field and back-office
operations. Includes red-light camera equipment for the desired lane approach
with up to two (2) signal phases, installation, maintenance, violation processing
services, DMV records access, mailing of Notice of Violation in color with return
envelope, lockbox and epayment processing services, call center support for
general program questions and public awareness program support.
2.0 Collection Services: ATS will initiate collection efforts of delinquent notices
upon written request by Customer. A TS will be entitled to receive portions of
the collected revenue as noted below. The maximum is 30% total for both pre-
suit collection and collection via litigation. For those accounts in default that go
to collection, this is in addition to our Fees noted above.
Pre-suit Collection Letters 10% of Recovered Revenue
Delinquent Collections Services (including filing and maintenance of
litigation) 30% of Recovered Revenue
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Aventura FL _Draft Contract Amendment 2010.05.20
City of Aventura, FL