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03-26-10 Sub-Committee prepared by Steve ClarkTHE CITY OF AVENTURA SUB-COMMITTEE MINUTES OF THE AVENTURA ARTS & CULTURAL ADVISORY BOARD MEETING -MARCH 26, 2010 Members attending: Gloria Muroff Lenore Toby-Simmons Judy Scott-Lotwin Dr. Jules Oaklander Broward Center Staff: General Manager, Steve Clark The following agenda items were discussed: The meeting was called to order by Co-Chair, Gloria Muroff at 10:30 a.m. 1. Curtain Up coordinator will be Steve Clark with Assistance from Peter Damien Loza, and PACA staff as needed. 2. Talent Coordination will be done by Gloria Muroff and Lenore Toby Simmons, with input from PACA Staff and Committee Members. • Gloria will draft a letter to the Grantees from Citizens Interested in Arts, Inc. inviting their participation in Curtain Up (This will also include potential users identified by the Broward Center). • Performance areas were identified as follows: AACC Lobby (small group or individual soloists), Main Stage (dance groups -theatrical), Star dressing rooms & Green Room (warm up - practice), Two large dressing rooms left open for talent dressing room space, patio area -concessions, outdoor courtyard (tent) for orchestra, rock & roll etc. • Main Stage presentations will be 20 minute length with added time for an encore (No more than 30 minutes. Outside patio performances for 45 minutes to 1 hour. • Committee also discussed outdoor roving acts, puppet, mime, etc. • Stage Management will be provided by PACA. • Front of House Coordination will be provided by PACA. • Coordination of exhibit tables will be provided by PACA (The areas identified are the main lobby, and covered area outside. • Program planning and selection will be done by Committee members and PACA representative (Steve & Peter Damien Loza). 3. Food and Beverage: Lenore suggested "A Taste of Aventura". This is to be discussed further, with input from the City and PACA. 4. Invitations -Open House geared to the Citizens of Aventura and surrounding areas. 5. Advertising was also discussed. It was suggested the City put up street banners. Pierson-Grant will also be brought in at the appropriate time 6. Next Sub-Committee scheduled for: Thursday, April 15`h, 2010 -10:30 a.m. (City Manager's Conference Room 5`h Floor). The meeting adjourned at 11:55 a.m. THE CITY OF AVENTURA SUB-COMMITTEE MINUTES OF THE AVENTURA ARTS & CULTURAL ADVISORY BOARD MEETING -April 15th, 2010 Members attending: Gloria Muroff Judy Scott-Lotwin Lenore Toby-Simmons Dr. Jules Oaklander Broward Center Staff: General Manager, Steve Clark The following agenda items were discussed: The meeting was called to order by Co-Chair, Gloria Muroff at 10:30 a.m. The minutes for the March 26`h Sub-Committee Meeting were approved. 1. A discussion on the draft participation letter followed with several changes made. Members also addressed the participation form drafted by Steve Clark, and approved the form with no changes. 2. A discussion followed on the timing for getting the letter and the participation form out to the Arts Agencies. It was determined that Steve Clark would have the letter and forms mailed out by the end of April, with a June 15L deadline for returning them. 3. A final discussion concluded that the current list of arts agencies was sufficient; targeting, primarily, potential users, as well as those committed to dates at AACC. 4. After discussion, it was decided that the participants could either mail the forms back the Steve Clark at the Aventura Government Center, or a-mail them to Gloria Muroff. 5. It was determined that the next meeting would be held in June once the participation forms had been returned. No date was set. The meeting was adjourned at 11:44 a.m. THE CITY OF AVENTURA SUB-COMMITTEE MINUTES OF THE AVENTURA ARTS & CULTURAL ADVISORY BOARD MEETING -JUNE 15TH, 2010 Members attending: Gloria Muroff Lenore Toby Simmons Dr. Jules Oaklander Members absent: Judy Scott Lotwin City of Aventura Staff: City Manager, Eric Soroka Broward Center Staff: General Manager, Steve Clark Event Manager, Peter Damien Loza The following agenda items were discussed: 1. The meeting was called to order by co-chair, Gloria Muroff at 10:30 a.m. 2. The Minutes for the April 15`h, 2010 meeting were approved. 3. A discussion ensued on the arts agencies who submitted participation forms in the upcoming "Curtain Up" program. The participants are as follows: Frost School of Music, International Piano Festival, Arts Ballet Theatre, Alliance for Musical Art Productions, The Lyric Opera, Karen Peterson and Dancers, Inc., Dueling Divas LLC., Alhambra Orchestra, Next Step Dance, Greater Miami Youth Symphony, & Mazel Musicals Inc. (Table Only). 4. Schedule and location of each participant was discussed. Orchestration of the Event will be coordinated by Broward Center staff. 5. The location of the event will be in the AACC and outside patio areas. 6. Briefly discussed entertainment for the Opening Reception. Gloria Muroff and Lenore Toby Simmons agreed to investigate possibilities. The meeting was adjourned at 11:35 a.m.