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04-22-2010 A'!he City of nventura City Commission Susan Gottlieb, Mayor City Manager Eric M. Soroka, lCMA-CM Zev Auerbach Bob Diamond T eri Holzberg Billy Joel Michael Stern Luz Urbaez Weinberg City Clerk Teresa M. Soroka, MMC City Attornev Weiss Serota Helfman lPastoriza Cole & Boniske CITY COMMISSION MEETING AGENDA APRIL 22, 2010 - 9 AM Aventura Government Center 19200 West Country Club Drive A ventura, Florida 33180 1. CALL TO ORDER\ROLL CALL 2. ORDINANCE - FIRST READING - PUBLIC INPUT: CITY COMMISSION IN ITS CAPACITY AS THE A VENTURA CITY OF EXCELLENCE SCHOOL BOARD OF DIRECTORS: AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE A VENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2010/11 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 3. ORDINANCES - SECOND READING - PUBLIC HEARING: A. CITY COMMISSION IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE SCHOOL BOARD OF DIRECTORS: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF A VENTURA, FLORIDA, AMENDING ORDINANCE NO. 2009- 11, WHICH ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE A VENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2009/2010 (JULY 1 - JUNE 30) BY REVISING THE 2009/2010 FISCAL YEAR BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" Aprill. 22, 2!Ql1!Ql ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF TIDS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF A VENTURA, FLORIDA, AMENDING ORDINANCE NO. 2009- 17 wmCH ORDINANCE ADOPTED A BUDGET FOR THE 2009/2010 FISCAL YEAR BY REVISING THE 2009/2010 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. 4. MOTION TO APPROVE CITY MANAGER'S EVALUATION AS OUTLINED ON EXHIBIT "A" PERFORMANCE 5. ADJOURNMENT. The meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. Anyone wishing to appeal any decision made by the City of Aventura Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office oftbe City Clerk, City of Aventura Government enter, 19200 West Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-8901. One or more members oftbe City of Aventura Advisory Boards may also be in attendance. 2 ORDINANCE NO. 2010-_ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE A VENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 201 0/2011 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2010/2011 Operating and Capital Improvement Program Budget for the Aventura City of Excellence School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budoet Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budoetarv Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one Ordinance No. 2010-_ Page 2 individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Resolutions as may be necessary and proper to modify any line item from the Budget hereby. 2 Ordinance No. 2010-_ Page 3 Section 7. Encumbrances. All outstanding encumbrances at June 30,2010 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2010/2011 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner , who moved its adoption on first reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commission Michael Stern Vice Mayor Luz Urbaez Weinberg Mayor Susan Gottlieb The foregoing Ordinance was offered by Commissioner _, who moved its adoption on second reading. This motion was seconded by Commissioner _, and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commission Michael Stern Commissioner Luz Urbaez Weinberg Mayor Susan Gottlieb 3 Ordinance No. 2010-_ Page 4 PASSED AND ADOPTED on first reading this 22nd day of April, 2010. PASSED AND ADOPTED on second reading this 4th day of May, 2010. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: CITY ATTORNEY 4 CITY OF AVENTURA CHARTER SCHOOL BUDGET Fiscal Year 2010/11 UI .. ... ,. ';' .,',,"/., ~~I""~-=- 1IIfJ. ~. i - -:-..", AVENTURA CITY OF EXCELLENCE SCHOOL 3333 NE 188TH Street Aventura, Florida 33180 Telephone: 305-466-1499 Fax: 305-466-1339 Website: www.aventuracharter.org Board of Directors Mayor Susan Gottlieb CommissionerZev Auerbach Commissioner Bob Diamond CommissionerTeri Holzberg Commissioner Billy Joel Commissioner Michael Stem Commissioner Luz UrtJaez Weinberg City Manager Eric M. Soroka, ICMA-CM Principal Julie Aim Vice Principal Daniel Sandberg Administrative and Educational Services Provided by: Charier Schools USA CITY OF AVENTURA CHARTER SCHOOL FUND FISCAL YEAR 2010/11 TABLE OF CONTENTS TOPIC CITY MANAGER'S BUDGET MESSAGE PAGE NO. 1 BUDGET PROCESS 9 BUDGET DEVELOPMENT GUIDELINES 10 VISION STATEMENT 13 PHILOSOPHY AND ESSENTIAL ELEMENTS 13 CURRICULUM 13 PERFORMANCE CRITERIA 15 SUMMARY 19 DESCRIPTION AND ORGANIZATION CHART 20 REVENUE PROJECTIONS 21 ACTIVITIES Expenditures: K-3 Basic 22 4-8 Basic 23 Exceptional Student Program 24 Substitute Teachers 25 Instructional Media Services 26 School Administration 27 Pupil Transit Services 28 Operation of Plant 29 Child Care Supervision 30 Capital Outlay 31 ADOPTING ORDINANCE 32 City of A ventura ao..-.mm<n,C<nt<r 19200W..,C.ounltj'QubDn", Avml'Ul'O.Aorid,HHIO Office of the City Manager The Hoooraije Maycr and City Commission Aventum City of Excellence School Board ct Directors City of Aventum Aventum, Florida 33180 RE 2010/11 Charter Schod Fund Budget Message Memoors of the City Commission In accordance with Article IV, Section 4.05 of the Charter of the City of Aventum, I hereby submit the !)'"oposed Budget fcr the Charter School Fund for the fiscal year beginning July 2010, for your review and coosideration This budget document represents the seventh yea ct operation of the Aventura City of Excellence School Our goal in the development and preparation of a realistic balanced budget was to provide the funding levels to maintan the quality erucation services for our students in light of these diffic ulteconomictimes BudQetFormat The format of the budget is in accordance with guidelines adopted by the State and School Boad of Miami-Dade County, Florida and utilizes the school system's accoont codes as well The proposed budget was prepared with input from the school administrative staff and CSUSA Sianificant Factors Affectina Budaet PreDaration The 2010111 school year represents the eighth year of operations of the school Our past has shown that we can continue to operate the school at ahigh level an dprovide quality erucation for our students, within the school based revenues and without outside subsidies We have also been fortunate to have a stroog business community and involve d parents that participate infund raising activities for school improvements This past year for the second year in a row, the State of Florida responding tothe economic recession, reduced the amount offunding avalaijeforthe school As was previousG' reported, based on reductionsimposedbytheStateLegislaturetobalmcethestaebudget, the Charter School Fund lost $21,000 during the 2009/10 fiscal year The amount lost was offset by reducing the school's budgeted contingency account The revenues for next year have been estimated on the conservative side and cootinueto anticipate the funding reduction based on actionstil<enbytheStateLegislature CityofAventur. P.gel Ch.rterSchoolFundBudgot In order to respond to the anticipated revenues for the upcoming school year without impacting the "classroom" and current educational programs, the following plan of action was utilized in the preparation of the budget: . The transfer to the General fund in the amount of $30,000 to offset services provided by the Finance Department, to the school will be deferred this year. . Charter School USA agreed to freeze their fee at last year's rate which resulted in a cost savings of $25,000. . Revenue in the amount of $100,000 from the Red Light Violation Program is included to assist in funding the contingency line item in the budget. . Teacher salary increases will reflect a step increase based on years of service reflective of the Miami-Dade School Board pay plan and provides that returning teachers will be rewarded with a service award based on years of service. Based on previous years increases and the service award program, our teachers salaries will again exceed those of the Miami-Dade School Board. . Downsized Special Project Coordinator position to part-time. With the use of the additional classrooms constructed last year, class sizes will be reduced in grades fourth through eighth and forty additional students will be admitted in the upcoming school year. The budget contains the following changes to address the class size revisions, the growth of the school sports program and expansion of technology in the classrooms: . Four new teacher positions and two sixth period salary supplements were added. . Math Mentor position was upgraded to Math Specialist. . Two additional basketball intramural teams were included and competitive boys and girls soccer were added to the school's athletic offerings. . Funds have been budgeted to complete the installation of smart boards in all classrooms. In addition, a receptionist position for the front desk was added to accommodate larger student population and has not been increased since the school opened with 600 students. A major impact on the budget is attributed to an estimated 15% increase in employee health insurance costs. The budget continues to include revenue in the amount of $125,000 from the Clear Channel agreement for proceeds from the billboard advertising. The overall budget increased by 3.8% or $277,829. This is largely due to the addition of forty new students with eight students being added per grade in grades fourth through eighth. The budget includes funding for lease payments to the Debt Service Fund to pay annual costs associated with the long term debt borrowed for the construction of the elementary school wing. It is important that we continue to maximize the school dollars as much as possible and maintain efficient use of budgeted funds. Summary of All Budaetarv Funds The total proposed budget for 2010/11, including all operating and capital outlay, is $7,564,885. The majority of the budget is Personnel Services at $5,051,541. Operating City of A ventnra Page 2 Charter School Fnnd Bndget expenditures total $1,766,367 other Uses expenditures, which primarily represent lease payments to the Debt Service Fund to cover school construction debt payments and a contingency account total $539,417 Capital Outlay expenditures are $232,800 The following chart shows a comparison of the department's budgets for the past two years Total costs increasedby38% Budget Category Summary 2009/10 H.evenues 2010111 Increase (Decrease) % Chanqe State Shared Revenues $6,276,957 I 6,605,557 I 328,600 5.2% Charges for Services 156,100 156,100 0.0% Mise Income 535,000 540,000 5,000 0.9% Other Non-Revenues 319,000 263,228 (55,772) -17.5% Total Revenues $7,287,057 I 7,564,885 I 277,828 3.8% Expenditures K-3 Basic I 1,775,743 I 1,920,178 I 144,435 81% 4-8 Basic 2,051,753 2,300,771 249,018 121% Exceptional Student Program 210,550 216,665 6,115 2.9% Substitute Teachers 80,913 81,693 779 1.0% Instruct Media Services 70,807 73,196 2,389 3.4% School Administration 888,106 931,976 43,870 4.9% Pupil Transit Services 184,000 184,000 0.0% Operation of Plant 1,490,120 1,520,625 30,506 2.0% Child Care Supervision 108,565 102,980 (5,585) -51% Capital Outlay 426,500 232,800 (193,700) -45.4% Total Expenditures I 7,287,057 I 7,564,885 I 277,828 3.8% Charter School Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's Charter School The fund accounts for operating and capital revenues, expenditures and capital outlay Charter School Fund Budget Revenues Charges for Services 2.1% StateShared Revenues 87.3% CityofAventura Page 3 Chatter School Fund Budget Charter School Fund Budget Expenditures Exceptional Student Program " Transit Services " t_8Basic 31\1, /'/ // Capital Outlay " Goals The 2010/11 school year represents the eighth year of operations for Aventura City of Excellence School (ACES). This past year a great deal of time and effort was expended on professional development and curriculum alignment based on Florida's Next Generation sunshine State standards, increasing parental involvement, intramural and competitive sport programs and identifying and working with at - risk students. This year we will continue to focus on our award winning character education program and expanding our cultural programs with the opening of the new Aventura Arts &Cultural Center. ACES will enrich a child's learning and social atmosphere through: . Whole Child Approach - Emphasis will continue to consider the "whole child." To ensure that academic rigor coexists with social responsibility. . Character Education - Continue to implement and expand ACES award winning and nationally recognized program that encourages our students, families and communities to "live" their values. Programs include parent and community workshops and the infusion of character education across the curriculum. . Challenging Curriculum - ACES will offer high school level courses in the areas of Math, Science and Foreign Language. . Curriculum Alignment - Increase academic rigor through the alignment of ACES writing and math programs kindergarten through eighth grade. . Differentiation of instruction - Provide specialized programs for at - risk learners, on level learners and gifted students. . Technology Rich Environment - Technology includes computer labs, computers, Smart Boards, document readers, projectors in all the classrooms and access to Direct TV, instructional software and online programs . Extended School Day Programs/Activities - Before Care and After Care, Sports Study, several Dance programs, Science Tutorial, Writing Tutorial, Reading and Math Computerized Program and Saturday School. City of Aventura Page 4 Charter School Flll1d Budget . Field Trips - Through a combination of on campus and off campus field trips students will experience hands-on content, living history, ecological studies, guest authors and a variety of culturally rich opportunities. . School Wide Events - All students have an opportunity to participate in Career Day, Red Ribbon Week and Field Day. . Career Awareness and Entrepreneurship - All eighth grade students will participate in a comprehensive course that will allow them to begin career planning and develop and implement a small business. . Competitive Athletics - Middle School students compete in the independent Athletic League. The school fields a boys and girls team for both basketball and soccer. . Intramural Athletics - Expanded offerings for middle school students will include basketball, volleyball and cheerleading. All students have an opportunity to participate in after school tennis. . Family Events - Family events include Meet and Greet, Open House, Kindergarten Kickoff, Middle School Guest Speakers Series, Muffins for Moms, Donuts for Dads, Sweetheart Breakfast, Grandparents Day, Graduation Ceremonies, Middle School Guest Speakers Leadership Series, Talent Showcase and Quarterly Principal's Honor Roll Breakfasts. . Parent Education - FCAT reading, math, writing and science nights present parents with information related to state standards and accountability testing. . Transportation - Students living further than 2 miles from the school and no further than 3.5 miles are provided bus service. Currently four buses provide transportation for approximately 400 students. . Safe School Campus - The City provides a fulltime certified police officer to the school that serves as a School Resource Officer. Traditional security methods including cameras are in place. Revenues The revenues, available for allocation in the 2010/11 Fiscal Year, are anticipated to be $7,564,885. This is an increase of $277,829 or 3.8% compared to the prior year. The majority of the increase is associated with the addition of forty students. State Shared Revenues - The amount projected for Florida Education Finance Program revenues is $5,904,000 and is based on $6,100 per student after the deductions for the transportation reimbursement component and the 2% held back by the School Board for administrative costs. The revenues for next year have been estimated on the conservative side and continue to anticipate funding reductions based on actions taken by the State Legislature. School lunch reimbursement revenues are estimated to be $32,577. The transportation reimbursement amount is $169,000 and is based on 425 students requiring bus service. Capital Outlay revenue amounts are based on $514 per student. The final amount will be based on the actions of the State Legislature. Charqes for Services - The amount projected for reimbursement from the food service vendor is projected to be $6,100. After School Program includes revenues derived from fees charged for Before and After School Programs and is estimated to be $150,000. Miscellaneous Income - The total amount is $540,000. This includes revenues from the Red Light Violations, Clear Channel agreement for proceeds from the billboard advertising, field City of A ventnra Page 5 Charter School Fnnd Bndget trips/special programs revenues and fundraising activities. This is offset by specific expenditures in the budget. Other Non-Revenues - This represents anticipated fund balance amounts from the prior year's budget. Expenditures The estimated 2010/11 expenditures contained within this budget total $7,564,885 and are balanced with the projected revenues. Personnel Services Personnel Services are budgeted at $5,051,541 or 67% of the budget. Personnel Services reflects funding to implement a pay step increase to coincide with the Miami - Dade County school system. In addition returning teachers will be rewarded with a service award based on years of service. The pay plan will continue to exceed Miami-Dade County Schools. The total number of employees is 86 full-time and 14 part-time compared with 82 full-time and 13 part- time positions included in last year's budget. Included in the full-time positions are 72 teachers, Instructional Counselor, Media Specialist and a Computer NetworkfTechnician. All employees except the Principal, Vice Principal and Janitor are under contract with CSUSA. Part-time positions include the following: . 1 Aide . 6 Para-Professionals assisting kindergarten and first grade . 1 Special Projects Coordinator . 6 positions are utilized to provide Before and After School Programs. City of Aventura Page 6 Charter School Fund Budget The following outlines the staffing level detail comparisons to the prior fiscal year: 2009/10 2010/11 Function Job Clas s Full Tim e Part Time Full Tim e Part Tim e 5101 Teacher 29.00 30.00 Para-Prates s lanais 6.00 6.00 Reading Specialist 1.00 1.00 Instructional Counselor 1.00 1.00 Aide 1.00 1.00 5102 Teacher 34.00 37.00 Aide 1.00 1.00 5250 Teacher 3.00 3.00 5901 Substitute Teacher 1.00 1.00 6200 Media Specialist 1.00 1.00 1.00 1.00 7300 Principal 1.00 1.00 Vice Principal 1.00 1.00 Ass istant Principal 1.00 1.00 Business Admin. 1.00 1.00 Adm inistrative Secretary 1.00 1.00 Rece ptionist 1.00 2.00 Registar/Com pliance 1.00 1.00 Com puter NetworklTech 1.00 1.00 Special Projects Coordinatol 1.00 1.00 7900 Janitor 1.00 1.00 9102 PIT After School Counselor I 5.00 5.00 PIT After School Counselor II 1.00 1.00 ITotal 82.00 13.00 86.00 14.00 I Operatinq Expenses The expenditures for operating expenses are $1,741,127, which represents 23% of the budget. This is $3,856 more than the prior year. The major expenses are as follows: . CSUSA education/administrative fee - $317,000 . Textbooks - $106,000 . Transportation services contract - $184,000 . Other materials and supplies - $188,000 . Electricity - $161 ,000 . Building maintenance contract - $212,000 . Field Trips and School Events - $210,000 . Repairs and Maintenance -$83,000 . Office Equipment Leases - $28,000 City of A ventnra Page 7 Charter School Fnnd Bndget Other Uses Other Uses expenditures total $539,417 primarily represent lease payments to the Debt Service Fund to cover the elementary school wing construction debt payments. Other expenditures include a contingency account. Capital Outlav A total of $232,800 has been budgeted for capital outlay for furniture, fixtures, equipment, computers and smart boards. Funds have been budgeted to complete the installation of smart boards in all classrooms and provide furniture and computers to the new classroom being utilized this upcoming year. Summary I am pleased to submit the detailed budget contained herein. The budget document and its related funding levels represent the City's continued commitment to providing a school of excellence for our community. The budget contains funding levels to address the following key objectives: . Hiring and retaining administrators and teachers who are well prepared for creating life- long learners in their students as well as acting as role models in their own quest for knowledge on the latest "best practices" in educational research to enhance their teaching abilities. . Putting into place a strong accountability system that will hold everyone at the school responsible for maximizing learning opportunities. . Creating a school climate that enables students and teachers to feel they are cared for, respected, and contributing members of the school. . A low staff-pupil ratio in order to enhance the development of the individual strengths of each student. . Continuing to use data to evaluate the efficacy of instructional programs. . Providing additional staff members and costs associated with adding classrooms at grades first, fourth and fifth and additional middle school sections in language arts and sCience. . Developing a strong parent-teacher relationship. . Maximizing the use of technology embedded in classroom instruction as well as in a lab setting. The preparation and formulation of this document could not have been accomplished without the assistance and dedicated efforts of the School's Administration. All questions relating to the budget should be referred to my attention. Respectfully submitted, c':g. Eric M. Soroka City Manager City of Aventura Page 8 Charter School Fund Budget BUDGET PROCESS Budget Preparation/Development 1. January: Meetings are held with the Principal, school staff and City Manager to develop Goals and to discuss issues that may impact the budget for the upcoming school year. 2. February: Preliminary Revenue projections and forecasts are developed by the City Manager. The following steps are followed to project revenues: . Forecast student enrollment . The State's Florida Education Finance Program (FEFP) per student allocation is projected by the State and provided to the charter school. . Capital Outlay funding is determined by the State based on available funding. 3. March: Personnel needs are developed based on input from the Principal and staff. The following steps are utilized to forecast personnel: . Review existing staffing requirements to ensure adequate coverage for student needs and new programs. . Review salary structure to ensure competitiveness with the school district. . Benefits calculations such as Workers' Compensation, Life Insurance, Health Insurance, and Pension are provided by CSUSA and developed for each qualifying employee. 4. April: Individual expenditure line items are developed by the City Manager based on input from the Principal and historical data. A draft of the budget document is prepared by the City Manager. The draft is reviewed by the Principal and the Finance Department. 5. April/May: The budget is reviewed by the School Advisory Committee. The City Manager submits budget to the City Commission who act as the Board of Directors for the School. 6. June: The budget is loaded into the accounting system. 7. July: Budget goes into effect. Budget Adoption The Charter School budget is approved via Ordinance at two public meetings scheduled for May and June conducted by the City Commission. The adopted budget is integrated into the accounting software system effective July 1 st. Budget Control/Monitoring Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. City of A ventnra Page 9 Charter School Fnnd Bndget The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. The budget is monitored on a monthly basis to track variances between actual and budgeted amounts. Significant variances are investigated and monitored for corrective action. Quarterly review meetings are held with the Principal and City Manager. Encumbrances do not constitute expenditures or liabilities in the current year, but instead are defined as commitments related to unperformed contracts for goods or services, which are only reported in governmental funds. Budget Amendment Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the department total will exceed its original appropriation, the City Manager is authorized to prepare such Resolutions for consideration by the City Commission as may be necessary and proper to modify any line item from the Budget. Basis of Accounting Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long-term debt which is recognized when due. The Charter School Department Budget applies all applicable GASB pronouncements as well as the following pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB) opinions and Accounting Research Bulletins (ARBs). During June 1999, the Government Accounting Standards Board (GAS B) issued Statement No. 34. This statement established new accounting and financial reporting standards for state and local governments. The Charter School implemented the new financial reporting requirements of GASB 34. BUDGET DEVELOPMENT GUIDELINES Financial Policies The Charter School's financial policies, compiled below, set forth the basic framework for the overall fiscal management of the school. Operating independently of changing circumstances and conditions, these policies assist the decision-making process of the City Manager and City of A ventnra Page 10 Charter School Fnnd Bndget School's Administration. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles; traditions and practices that have guided the Charter School in the past and have helped maintain financial stability over the last 2 years. They are reviewed annually as a decision making tool and to ensure their continued relevance in an ever-changing environment. Operating Budget Policies 1. The Charter School will maintain at a minimum, an accessible cash reserve equivalent to four weeks of operating costs. 2. No new or expanded services shall be implemented without a corresponding revenue source or the implementation of trade-offs of expenses or revenues at the same time. This applies to personnel, equipment and any other peripheral expenses associated with the service. 4. The Charter School shall continue to support a scheduled level of maintenance and replacement of its infrastructure. 5. The Charter School shall support capital expenditures that reduce future operating costs. Capital Budget Policies 1. The Charter School will develop a multi-year plan for capital improvement that is updated annually with documentation of deviations from the plan. 2. The Charter School will maintain its physical assets at a level adequate to protect the Schools' capital investment and minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital equipment from current revenues wherever possible. 3. The Charter School will provide sufficient funds to replace and upgrade equipment as well as to take advantage of new technology thereby ensuring that employees have safe and efficient tools to provide their service. It reflects a commitment to further automation and use of available technology to improve productivity in the Charter School's work force. The objective for upgrading and replacing equipment includes: (1) normal replacement as equipment completes its useful life, (2) upgrades to new technology, and (3) additional equipment necessary to service the needs of the Charter School. 4. The Charter School will use the following criterion to evaluate the relative merit of each capital project. Capital expenditures will foster goals of: a. Projects specifically included in an approved replacement schedule. b. Projects that reduce the cost of operations. c. Projects that significantly improve safety and reduce risk exposure. Revenue Policies 1. The School will attempt to maintain a diversified and stable revenue system as a shelter from short-run fluctuations in any single revenue source. 2. The School will attempt to obtain new revenue sources as a way of ensuring a balanced budget. 3. The School will review fees/charges annually and will design or modify revenue systems to include provisions that automatically allow charges to grow at a rate that keeps pace with the cost of providing the service. City of A ventnra Page 11 Charter School Fnnd Bndget Cash Management/Investment Policies 1. The School will deposit all funds received by 2:00 PM the next day. 2. Investment of School funds will emphasize preservation of principle; the objective will be to match or exceed the yield of the State Board of Administration. 3. The School will collect revenues aggressively, including any past due amounts owed. Reserve Policies 1. The School will maintain a fund balance of at least $75,000. Accounting, Auditing, and Financial Reporting Policies 1. An independent audit will be performed annually. 2. The Charter School will produce annual financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting Standards Board (GASB). City of A ventnra Page 12 Charter School Fnnd Bndget A VENTURA CITY OF EXCELLENCE SCHOOL VISION STATEMENT To join with our community to become the premier charter school in the nation where academic excellence coexists with the promotion of social responsibility grounded in an atmosphere of human dignity. A VENTURA CITY OF EXCELLENCE SCHOOL PHILOSOPHY AND ESSENTIAL ELEMENTS The Aventura City of Excellence School staff believes that we have a responsibility to create a school climate that enables every individual to feel cared for, respected and to act as contributing members of the school culture. All students can learn and will be encouraged to strive for academic excellence and personal growth that will enable them to be productive and active members of society. In the practical application of this philosophy, opportunities shall be provided to: 1. Develop in each student and professional staff member a sense of self-worth and a positive self-concept 2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation, humility, happiness and responsibility toward each other, our community and our world 3. Develop in each student an understanding of and responsibility for making positive personal and social choices 4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of teachers and their teaching through ongoing professional development 5. Provide each student with experiences to develop an awareness of good health habits and attitudes for living by encouraging each student to perceive learning as a life-long continuing process from pre-school through adulthood 6. Encourage, through educational reporting, city and district officials, the citizens of Aventura, and the professional staff to support quality education in the school 7. Use assessment data to identify and track student achievement and learning goals 8. Develop school programs based on "best practices" to promote learning gains 9. Develop strong parent-teacher-student relationships 10. Provide a strong accountability system that holds everyone at the schoolhouse responsible for maximizing learning opportunities 11. Provide a low student-teacher ratio in order to enhance the development of the individual strengths of each student 12. Provide additional staff members for enrichment and remediation services 13. Develop in each student the ability to think critically, make inferences, apply knowledge to new settings and use these skills to make wise choices CURRICULUM The ACES curriculum is connected to state and national content standards and the school's goals for student learning are coordinated or integrated across different disciplines. The curriculum's sequence is rational, with more complex ideas building on simpler ones, respecting each student's developmental levels and prior learning. Teachers and students are accountable for all state and local assessments in addition to internal formal and informal assessments and observations. City of A ventnra Page 13 Charter School Fnnd Bndget Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for independent practice. ACES students have access to Internet-based instructional programs at home and at school. Students in kindergarten through fifth grade utilize the ACES computer lab weekly. Sixth grade students enroll in a nine-week technology course, exposing them to all Microsoft Office Applications. Seventh grade students are required to enroll in a year long Computer Concepts courses designed to expose them to all facets of the technology available to them. Eighth grade students take a year-long technology aided career awareness and entrepreneurship course. ACES offers a variety of programs to meet the needs of all learners. The English Speakers of Other Languages program is offered to students who are working toward English language proficiency. Classroom teachers servicing ESOL students have undergone special training related to strategies that enhance language acquisition. The ACES ESOL Coordinator collaborates with classroom teachers related to instructional modifications that aide in content comprehension. Exceptional Education students are serviced within the general classroom, reducing social stigmas and enhancing the continuity of instruction. The ESE teacher collaborates with classroom teachers to ensure that "strategies for success" are implemented in all subject areas. Students with speech and language needs are serviced by a Speech and Language Pathologist. This program is offered to students who qualify for services based on school district requirements. At risk readers are targeted through a variety of intervention courses and strategies. ACES Literacy Team teaches at-risk-readers grades Kindergarten through eighth grade in small group settings. This supplemental reading program provides intensive instruction using research based programs such as Story Town Targeted Intervention and Read 180. ACES is focused on meeting the needs of all students. To this end, ACES offers a variety of extended school day programs. These programs target specific student needs and are offered both before and after school. These programs include small group writing instruction, focused math tutorials, science study group and a Saturday reading program. Gifted students in grades 1 and 2 receive "Gifted Instruction" in Language Arts and Reading daily. Project-based applications encompassing the sciences; arts, math, and language allow students an opportunity to combine their creativity and practical knowledge. Eligible students in grades 3, 4, and 5 have an opportunity to enroll in a gifted language Arts/Reading course and a gifted Math course. Eligible students in middle school have an opportunity to enroll in gifted courses. ACES science laboratory program provides students with hands-on application of core curriculum. Students in second through fifth grade visit the science lab weekly and students in kindergarten and first grade conduct experiments within their classrooms. All middle school students enroll in comprehensive science courses that emphasizes hands-on investigation. City of A ventnra Page 14 Charter School Fnnd Bndget ACES Modern Language Program places emphasis on four basic components of language acquisition (e.g., listening, speaking, reading and writing). Students build an understanding of the relationship between perspectives and products of various cultures. Middle School students are required to enroll in Spanish courses throughout their middle school career at ACES. The elementary Spanish program is offered to all kindergarten through fifth grade students and emphasizes cultures and conversational speaking. ACES Middle School Program offers academic rigor in conjunction with an extraordinary selection of extracurricular activities and elective programs. ACES students have the opportunity to enroll in high school level Spanish, Earth Space Science, Biology, Algebra and Geometry and to select one of six elective courses. These elective courses include Television Production, Modern Dance, Art, Guitar, Journalism, Team Sports and Drama. All middle school students are invited to participate in after school teams including volleyball, basketball and tennis. ACES also participates in the Independent Athletic League and offers competitive basketball and soccer for boys and girls. These programs are funded through the school budget and offered at no cost to students. Elementary school students also enjoy a variety of special subject classes daily. These programs include art, physical education, technology, media, dance and music. Each Friday Elementary students participate in a club. Clubs vary from year to year based on student interest. Currently ACES is offering the following clubs; Chess, Table Tennis, Latch Hook" Baton, Sports Aerobics, Scrapbooking, Table Tennis, Jump Rope, Jazz Dance, Middle Eastern Dance, Latin Dance, TV Production, Soccer, Basketball, Yoga, Canvas Creations, Photography, Cultural Song Club, Science and French. PERFORMANCE CRITERIA 1) Indicator: All students will maintain a portfolio demonstrating and charting improvement and mastery of skills required at that grade level. This portfolio will be part of the Personal Learning Plan (PLP) that is the compendium of parent, student and teacher conferences. Each PLP will establish academic goals for each individual student in relation to his/her performance and progress. 2003/04 Actual: Complete 2004/05 Actual: Complete 2005/06 Actual: Complete 2006/07 Actual: Complete 2007/08 Actual: Complete 2008/09 Actual: Complete 2) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B". 2003/04 Actual: B 2004/05 Actual: A 2005/06 Actual: A 2006/07 Actual: A 2007/08 Actual: A 2008/09 Actual: A City of A ventnra Page 15 Charter School Fnnd Bndget 3) Indicator: Meet the requirements delineated in Florida State Board of Education Administrative Rule 6A-1.09981, Implementation of Florida's System of School Improvement and Accountability, as may be amended from time to time. 2003/04 Actual: Complete 2004/05 Actual: Complete 2005/06 Actual: Complete 2006/07 Actual: Complete 2007/08 Actual: Complete 2008/09 Actual: Complete 4) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of the year. 2003/04 Actual: 98% 2004/05 Actual: 100% 2005/06 Actual: 100% 2006/07 Actual: 100% 2007/08 Actual: 100% 2008/09 Actual: 100% 5) Indicator: Number of students enrolled shall be 95% of the number allowed by the School Charter. 2003/04 Actual: 100% 2004/05 Actual: 100% 2005/06 Actual: 100% 2006/07 Actual: 100% 2007/08 Actual: 100% 2008/09 Actual: 100% 6) Indicator: The year-to-year retention rate shall be 90%. 2003/04 Actual: 98% 2004/05 Actual: 99% 2005/06 Actual: 99% 2006/07 Actual: 99% 2007/08 Actual: 98% 2008/09 Actual: 98% 7) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to the statement that "I would recommend the Charter School to a friend" is 90%. 2003/04 Actual: 99% 2004/05 Actual: 100% 2005/06 Actual: 99% 2006/07 Actual: 99% 2007/08 Actual: 99% 2008/09 Actual: 99% 8) Indicator: The audits required by State Law and the Charter shall indicate that the financial statements are presented fairly and that tests of compliance with laws and regulations and City of A ventnra Page 16 Charter School Fnnd Bndget consideration of the internal control over financial reporting disclose no instances of non- compliance, nor any material weaknesses. 2003/04 Actual: All in compliance 2004/05 Actual: All in compliance 2005/06 Actual: All in compliance 2006/07 Actual: All in compliance 2007/08 Actual: All in compliance 2008/09 Actual: All in compliance 9) Indicator: Class size and student/classroom teacher ratios shall be maintained throughout the school year at 20:1 for kindergarten and 25:1 for grades 1 through 5. 2003/04 Actual: All in compliance 2004/05 Actual: All in compliance 2005/06 Actual: All in compliance 2006/07 Actual: All in compliance 2007/08 Actual: All in compliance 2008/09 Actual: All in compliance 10) Indicator: Reading - Percent of Students in the school on grade level and above in Reading. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCA T). 2003/04 Actual: 70% 2004/05 Actual: 81 % 2005/06 Actual: 99% 2006/07 Actual: 89% 2007/08 Actual: 88% 2008/09 Actual: 93% 11) Indicator: Math - Percent of Students in the school on grade level and above in Math. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2003/04 Actual: 69% 2004/05 Actual: 79% 2005/06 Actual: 89% 2006/07 Actual: 88% 2007/08 Actual: 88% 2008/09 Actual: 87% 12) Indicator: Writing - Percent of students in the school on grade level and above in Writing. This is based on the Sunshine State Standards and exhibited in proficiency on the Florida Comprehensive Assessment Test (FCAT). 2003/04 Actual: 85% 2004/05 Actual: 82% 2005/06 Actual: 81 % 2006/07 Actual: 85% 2007/08 Actual: 89% 2008/09 Actual: 92% City of A ventnra Page 17 Charter School Fnnd Bndget 13) Indicator: All Students will achieve high science standards as measured by Sunshine State Standards Performance Standards. 2003/04 Actual: A mean score of 266 was recorded, which is 20 points below the states average. 2004/05 Actual: A mean score of 301 was achieved which is above the state and district average. 2005/06 Actual: A mean score of 316 was achieved which is above the state and district average. 2006/07 Actual: 43% 2007/08 Actual: 69% 2008/09 Actual: 73% City of A ventnra Page 18 Charter School Fnnd Bndget CITY OF AVENTURA I CHARTER SCHOOL FUND 190 BUDGET CATEGORY SUMMARY 2010/11 (July1_June30) I FUND DESCRIPTION This fund is used to account for revenues and expencitures specificaly earmarked forthe City's Charter Schod The fund will account for operating and capital expen citu res associated with the Aventura City of ExcellenceSchool 2009/10 2010/11 APPROVED CITVMANAGER CATEGORY BUDGET PROPOSAL REVENUE PROJECTIONS State Shared Revenues I 6,276,957 I 6,605,557 Charges for Services 156,100 156,100 Misc Income 535,000 540,000 Disposition of Fixed Assets 0 0 Other Non-Revenues 319,000 263,228 ~Tot~Revenues $-7,287,O57-$-7,564~885. EXPENDITURES K-3Basic I 1,775,743 I 1,920,178 4-8Basic 2,051,753 2,300,771 Exceptional Student Program 210,550 216,665 Substitute Teachers 80,913 81,693 Instruct Media Services 70,807 73,196 School Administration 888,106 931,976 Pupil Transit Services 184,000 184,000 Operation of Plant 1,490,120 1,520,625 Child Care Supei\o1sioo 108,565 102,980 Capita Outlay 426,500 232,800 ITotarE,Zpenaitures $-7,287,O57-$-7,564~885. Revenues over(under) Expenditures I 0 0 QtyofAventur> Page 19 Qurter Smool Fund Budget CITY OF AVENTURA I CHARTER SCHOOL I 2010/11 I DEPARTMENT DESCRIPTION I This department is responsible for the organization, operation and management of the City's charter School. By focusing on low student teacher ratios, high academic standards and parental participation, the school provides a first class learning environment for the City's children. The school operations are provided in conjunction with a service contract with Charter Schools USA. ........................................................................................................................................................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2009/10 2010/11 APPROVED CITY MANAGER CATEGORY RECAP BUDGET PROPOSAL Personnel Services $4,609,109 $5,051,541 Operating Expenditures 1,737,271 1,741,127 Other Uses 514,177 539,417 CapitalOutaly 426,500 232,800 ITotal $7,287,057 $ 7,564,885 I Charter School Department Organization Chart City Manager 1 I CSUSA School Advisory 1- Educational/ Committee Adm i n istrative Services I I prin~ I 1- School Operations I City of Aventura Page 20 Charter School Fund Budget CITY OF AVENTURA I CHARTER SCHOOL FUND 190 I REVENUE PROJECTIONS 2010/11 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL State Shared Revenues: 335910 3310 Florida Education Finance Program $ 5,615,400 $ 5,904,000 335905 3261 School Lunch Reimbursement 32,557 32,557 335980 3354 Transportation 169,000 169,000 335991 3391 Capital Outlay 460,000 500,000 Subtotal $ 6,276,957 $ 6,605,557 Charges for Services: 3478050 3450 Food Service Fees 6,100 6,100 3479050 3473 After School Programs 150,000 150,000 Subtotal $ 156,100 $ 156,100 Misc. Income: 3611000 3431 Interest Earnings 15,000 15,000 3661955 3467 Field Trips/Special Programs 200,000 200,000 3542000 3495 Red Light Violations 100,000 100,000 3665000 3469 Other Private Source Revenue 125,000 125,000 3661900 3495 Misc. Revenues 95,000 100,000 Subtotal $ 535,000 $ 540,000 Disposition of Fixed Assets 364010 3780 Sale of Equipment $ - $ - Other Non-Revenues 3811039 Transfers In 99,000 - 3999000 3489 Beginning Surplus 220,000 263,228 Subtotal 319,000 263,228 ITotal Revenues $ 7,287,067 $ 7,664,886 I City of A ventnra Page 21 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190.0001-569 K-3 Basic 6101 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1220 120 Teacher 1 ,168,995 1,242,373 1250 150 Kindergarten Aides (PIT) 6 42,750 54,150 Aide 27,184 28,000 1230 130 Other Certified Instruction 93,882 94,650 Reading Specialist Instructional Counselor 2101 221 Social Security- matching 98,882 108,567 1502 291 Bonuses 59,000 59,000 2201 211 Pension 9,170 10,028 1503 291 Stipends 16,110 23,000 2301 231 Health 157,914 196,103 2302 232 Life Insurance & Disability 4,887 5,295 2401 241 Workers' compensation 15,769 17,314 1505 291 Sick Day Buyout 7,200 7,200 subtotal $1,701,743 $1,845,678 Operating Expenditu res/Expenses 4001 330 TravellCo nferenceslTrai ni ng 3,500 3,500 5290 590 Other Mat'l & Supply 25,000 25,000 5299 790 Miscellaneous Expense 4,500 4,500 5410 521 Me m bershi psld ueslsubscri pti on 1,000 1,500 5411 520 Textbooks 40,000 40,000 subtotal $74,000 $74,500 I Total Function 6101 $ 1,776,743 $ 1,920,178 I City of A ventnra Page 22 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190.0002-569 4-8 Basic 6102 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1220 120 Teacher 1,414,441 1 ,588,896 1250 150 Aide 26,265 27,059 2101 221 Social Security- matching 110,214 123,621 1502 291 Bonuses 71 ,000 71,000 1503 291 Stipends 32,060 42,650 2201 211 Pension 10,805 12,120 2301 231 Health 1 87,355 233,054 2302 232 Life Insurance & Disability 5,737 6,358 2401 241 Workers' compensation 17,577 19,715 1505 291 Sick Day Buyout 3,960 3,960 subtotal $1,879,414 $2,128,432 Operating Expenditures/Expenses 4001 330 Travel/confere ncesltra i ni ng 4,500 4,500 5290 590 Other Mat'l & Supply 104,000 104,000 5299 790 Miscellaneous Expense 3,000 3,000 5410 521 Membershi ps/d ues/subscri ptio n 839 839 5411 520 Textbooks 60,000 60,000 subtotal $172,339 $172,339 I Total Function 6102 $ 2,061,763 $ 2,300,771 I City of A ventnra Page 23 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190-6003-569 Exceptional Student Program 6260 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1220 120 Teacher 135,413 139,106 2101 221 Social Security- matching 12,811 12,811 2201 211 Pension 1,016 1,043 1502 291 Bonuses 5,000 5,000 1503 291 Stipends 1,150 1,150 2301 231 Health 16,059 18,399 2302 232 Life Insurance & Disability 522 531 2401 241 Workers' compensation 1,652 1,697 1505 291 Sick Day Buyout 1 ,440 1 ,440 subtotal $175,062 $181,177 Operating Expenditures/Expenses 4001 330 TravellCo nferenceslTra i ni ng 4,000 4,000 3190 310 Prof & Tech Services-SPED 20,000 20,000 4420 590 Leasing Expense 3,000 3,000 5290 590 Other Mat'l & Supply 5,000 5,000 5299 790 Miscellaneous Expense 2,500 2,500 5410 521 Mem bershi psld ueslsubscri ptio n 988 988 subtotal $35,488 $35,488 I Total Function 6260 $ 210,660 $ 216,666 I City of A ventnra Page 24 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190-6004-569 Substitute Teachers 5901 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1220 120 Pool Sub 25,000 26,265 1225 140 Teacher - PIT 44,000 42,744 2101 221 Social Security- matching 5,279 5,279 2201 211 Pension 330 321 2301 231 Health 5,353 6,133 2302 232 Life Insurance 110 109 2401 241 Workers' compensation 842 842 subtotal 80,913 81,693 I Total Function 5901 $ 80,913 $ 81,693 I City of A ventnra Page 25 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190.0005-569 Instruct Media Services 6200 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER! ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1230 130 Media Specialist 52,769 54,239 2101 221 Social Security- matching 4,037 4,149 2201 211 Pension 332 339 1502 291 Bonuses 1,500 1,500 2301 231 Health 5,414 6,194 2302 232 Life Insurance 111 113 2401 241 Workers' compensation 644 662 subtotal $64,807 $67,196 Operating Expenditures/Expenses 5411 520 Textbooks 6,000 6,000 subtotal $6,000 $6,000 I Total Function 6200 $ 70,807 $ 73,1961 City of A ventnra Page 26 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190.0006-569 School Administration 7300 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1260 160 Other Support Personnel 215,553 226,354 1 Receptionist Administrative Secrelary Regislar/Compliance/ES E Business Admin. Network/Comp Tech -PfT Special Projects Coordinator 1211 110 Administrators 276,985 298,167 Assislant Principal Vice Principal Principal 2201 211 Pension 24,972 26,521 2101 221 Social Security- matching 37,679 40,126 1502 291 Bonuses 13,000 13,000 2301 231 Health 48,767 56,080 2302 232 Life Insurance 2,341 2,529 2401 241 Workers' compensation 6,009 6,399 2501 251 Unemployment compensation 1,000 1,000 subtolal $626,306 $670,176 Operating Expenditures/Expenses 4001 330 Trave I/conte re ncesltrai ni ng 10,000 10,000 4041 201 Automobile allowance 4,800 4,800 4855 Field Trips/School Events 210,000 210,000 4901 391 Legal/Employment Ads 4,000 4,000 5290 590 Other Mat'l & Supply 30,000 30,000 5410 521 Me mbershi ps/dues/subscri pti on 3,000 3,000 subtolal $261 ,800 $261 ,800 I Total Function 7300 $ 888,106 $ 931,976 I City of A ventnra Page 27 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190.0007-569 Pu pil Transit Services 7800 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Operating Expenditures/Expenses 3190 310 Prof & Tech Services 184,000 184,000 subtotal $184,000 $184,000 I Total Function 7800 $ 184,000 $ 184,000 I City of A ventnra Page 28 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190-u008-569 Operation of Plant 7900 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL 1260 160 Other Support Personnel 25,567 27,124 Janitor 2201 211 Pension 3,451 3662 2101 221 Social Security- matching 1,956 2075 2301 231 Health 6,449 6449 2302 232 Life Insurance 64 68 2401 241 Workers compensation 312 331 subtotal $37,799 $39,708 Operating Expenditures/Expenses 3201 312 Accounting & auditing fees 17,500 13,000 3147 316 School Advisory Consultant 0 0 3148 312 Planning/Management Fee CSUSA 334,644 317,000 4620 350 Contract- Building maintenance 195,000 204,000 3431 310 Contract-Food Services 35,000 35,000 4101 370 Communications 42,000 44,000 4320 380 Pub Ut Svc Othr Energy Sv 20,000 20,000 4301 430 Electricity 145,000 151,000 4501 320 Insurance & Bond Premium 36,000 36,000 4635 350 Repairs & Maintenance 67,000 75,500 5295 510 Cleaning/janitorial supplies 6,000 6,000 5290 590 Other Mat'l & Supply 12,000 12,000 4440 Office Equip - Leasing Expense 28,000 28,000 subtotal $938,144 $941 ,500 Other Uses 9101 971 Transfer to General Fund - - 5901 Contingency 70,177 95,417 9129 921 Lease Payments to City Debt Service 444,000 444,000 subtotal 514,177 539,417 I Total Function 7900 $ 1,490,120 $ 1,520,625 I City of A ventnra Page 29 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190-6009-569 Child Care Supervision 9102 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Personnel Services 1503 291 Site Director- Stipend 2,000 2,000 1260 160 Other Support Personnel 37,260 32,130 Site Coordinator After School Counselor I After School Counselor II 2501 Unemployment Compensation 500 500 2101 221 Social Security- matching 2,850 2,458 2401 241 Workers' compensation 455 392 subtotal 43,065 37,480 Operating Expenditu res/Expenses 3113 Contract-Recreation Programs 23,000 23,000 3201 312 Accounting & auditing fees 2,000 2,000 4301 430 Electricity 10,000 10,000 4501 320 Insurance & Bond Premium 3,000 3,000 4620 350 Contract- Building maintenance 8,000 8,000 4635 350 Repairs & Maintenance 7,500 7,500 5290 590 Other Mat'l & Supply 12,000 12,000 subtotal $65,500 $65,500 I Total Function 9102 $ 108,666 $ 102,980 I City of A ventnra Page 30 Charter School Fnnd Bndget CITY OF AVENTURA CHARTER SCHOOL 2010/11 BUDGETARY ACCOUNT SUMMARY 190-601 0-569 Capital Outlay 7400 2009/10 2010/11 SCHOOL APPROVED CITY MANAGER ACCOUNT # FUNCTION DESCRIPTION BUDGET PROPOSAL Capital Outlav 6401 692 Computer Equipment >5000 76,500 103,000 6410 640 Furniture, Fixture & Equipment 28,000 25,000 6402 643 Computer Equipment <5000 123,000 104,800 Classroom Additions 199,000 0 6999 Capital Reserve 0 0 subtotal $426,500 $232,800 I Total Function 7400 $ 426,600 $ 232,800 I Upgrade Network Switches and Routers 10,000 16 smartboards 93,000 Subtotal 103,000 4 Classrooms Furniture 25,000 Subtotal 25,000 Replace 80 Computers/Laptops 88,000 12 New Computers 16,800 Subtotal 104,800 City of A ventnra Page 31 Charter School Fnnd Bndget ORDINANCE NO. 2010- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2010/11 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FORAN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2010/2011 Operating and Capital Improvement Program Budget for the Aventura City of Excellence School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budqet Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budqetarv Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School department for operating and capital expenses may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. City of A ventnra Page 32 Charter School Fnnd Bndget Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Resolutions as may be necessary and proper to modify any line item from the Budget hereby. City of A ventnra Page 33 Charter School Fnnd Bndget Section 7. Encumbrances. All outstanding encumbrances at June 30, 2010 shall lapse at that time; and all capital outlay encumbrances and capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2010/2011 fiscal year. Section 8. Severabilitv. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. City of A ventnra Page 34 Charter School Fnnd Bndget CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM FROM: Eric M. Soroka, ICMA-CM, Ci TO: City Commission DATE: March 10,2010 SUBJECT: Ordinance Amending 2009/10 Charter School Fund Budget -iol RfllIdi!1IlAPriI6, 2()'10 Ci~ Commission Meeting Agenda Item 'tfJ 2nd Reading April 22, 2010 City Commission ~eeting Agenda Item RECOMMENDATION .------_.~ It is recommended that the City Commission approve the attached Ordinance amending the 2009/10 Charter School Fund Budget. The total amount of the amendment is $237,000. BACKGROUND The attached document has been prepared as a clean-up amendment prior to the end of the fiscal year on June 30, 2010. The following is a summary of the amendments: REVENUES 1. Recognizes $99,000 in unanticipated revenue from the completion of a capital construction fund. 2. Recognizes $38,000 in unanticipated revenue associated with the State's Merit Award Program (MAP) for teachers. 3. Recognizes $100,000 from reserve funds allocated from funds available from the prior fiscal year. EXPENDITURES 1. Provides $38,000 for 'bonuses for teachers as provided by the State's Merit Award Program (MAP). .,- Memo to City Commission Page 2 2. Provides $199,000 to complete the close out of the additional classroom project that overlapped in this fiscal year, but was budgeted in the prior fiscal year. If you have any questions, please feel free to contact me. EMS/act Attachment CC01684-10 ORDINANCE NO. 2010-_ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2009-11, WHICH ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2009/2010 (JULY 1 - JUNE 30) BY REVISING THE 2009/2010 FISCAL YEAR BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, upon the periodic review and analysis of current budgetary commitments and obligations, and based upon the projected needs and requirements of the Aventura City of Excellence School and upon the recommendations of the City Manager (and the concurrence of the Finance Support Services Director as to Accounting Principles), it is deemed necessary to adjust, amend and implement the 2009/2010 Operating and Capital Budget of the Aventura City of Excellence School as set forth in Exhibit "A" attached hereto and made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The recitals contained in the preamble to this Ordinance are incorporated by reference herein. Section 2. The City Commission hereby authorizes the amendment of Ordinance No. 2009-11, which Ordinance adopted a budget for the 2009/2010 fiscal year for the Aventura City of Excellence School by revising the 2009/2010 budget as Ordinance No. 2010- Page 2 set forth on the attached Exhibit "A" , which exhibit is deemed incorporated by reference as though set forth in full herein. Section 3. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Ordinance. Section 4. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner _' who moved its adoption on first reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Vice Mayor Luz Urbaez Weinberg Mayor Susan Gottlieb The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Vice Mayor Luz Urbaez Weinberg Mayor Susan Gottlieb 2 Ordinance No. 2010-_ Page 3 PASSED AND ADOPTED on first reading this 6th day April, 2010. PASSED AND ADOPTED on second reading this 22nd day of April, 2010. SUSAN GOTTLIEB, MAYOR ATTEST: TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 3 EXHIBIT A Budget Amendments CHARTER SCHOOL FUND 190 Revenues State Shared Revenues 3359100 Florida Education Finance Program 5,577,400 38,000 5,615,400 SUBTOTAL $ 5,577,400 $ 38,000 $ 5,615,400 Other Non-Revenue 3811039 Transfers In $ $ 99,000 $ 99,000 3999000 Beginning Surplus 120,000 100,000 220,000 SUBTOTAL $ 120,000 $ 199,000 $ 319,000 Total Amendments-Revenues <$ .~37,OOO Expenditures K-3 1502 Bonuses $ 42,000 $ 17,000 $ 59,000 SUBTOTAL $ 42,000 $ 17,000 $ 59,000 4to 8 1502 Bonuses $ 50,000 $ 21 ,000 $ 71,000 SUBTOTAL $ 50,000 $ 21,000 $ 71 ,000 Capital Outlav 6307 Buildings charter school construction $ 1,600,000 $ 199,000 $ 1,799,000 SUBTOTAL $ 1,600,000 $ 199,000 $ 1,799,000 ./ Total Amendments-Expenditures $ .231;000 CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission ? BY: Brian K. Raducci, Finance Director DATE: March 16. 2010 SUBJECT: Mid-Year Ordinance Amending 2009/10 Budget 1st.Reading April 6. 2010 City Commission Meeting Agenda _Item ~ 2nd Reading April 22. 2010 City Commission Meeting Agenda Item 7A. RECOMMENDATION It is recommended that the City Commission approve the attached Ordinance amending the 2009/10 budget. The total amount of each fund's budget amendment is outlined below. BACKGROUND As you are aware, the City normally amends the budget to recognize actual fund balance amounts carried over based on the prior year's audit. In addition, budget amounts are amended to re-appropriate the balances in capital outlay projects which were not 100% complete by the end of the prior fiscal year. The need to re-appropriate unspent capital accounts and to recognize the actual fund balances at September 30, 2009 to the 2009/10 budget was also discussed in my memorandum dated March 16th which was distributed to the Commission along with the CAFR. GENERAL FUND (001) REVENUES/EXPENDITURES - $1.269,201 To recognize additional Carryover to fund the two (2) items described below. 1. To re-appropriate $1,289,994 worth of capital outlay projects which were not 100% complete by the end of the prior fiscal year (e.g., computer equipment and other equipment - $254,034, radio replacements - $135,960, transportation system improvements $900,000). 1 2. To decrease Non Departmentalrrransfers by $20,793 in order to recognize actual fund balances in the three-related debt service funds, based on the prior year's audit. POLICE EDUCATION FUND (110) REVENUES/EXPENDITURES - $10,733 To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit. STREET MAINTENANCE FUND (120) REVENUES/EXPENDITURES - ($151,394) To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit. This also results in a decrease in the capital reserve line item. POLICE CAPITAL OUTLAY IMPACT FEE FUND (140) REVENUES/EXPENDITURES - ($2,053) To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit. This also results in a decrease in the capital reserve line item. PARK DEVELOPMENT FUND (170) REVENUES - $350,930 To recognize additional Carryover to fund the two (2) items described below. PARK DEVELOPMENT FUND (170) EXPENDITURES - $350,930 1. To re-appropriate $288,028 related to Veterans Park Improvements which were not 100% complete by the end of the prior fiscal year. 2. To re-appropriate $62,902 in Capital Reserve, based on the prior year's audit 911 FUND (180) REVENUES/EXPENDITURES - $65,793 To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit. DEBT SERVICE FUND SERIES 1999 (230) REVENUES - $15,059 To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit and to reduce the transfer from the General Fund, respectively. 2 DEBT SERVICE FUND SERIES 2000 (240) REVENUES - $5,709 To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit and to reduce the transfer from the General Fund, respectively. DEBT SERVICE FUND SERIES 2002 (250) REVENUES/EXPENDITURES - $25 To recognize and re-appropriate the actual fund balance amount carried over based on the prior year's audit and to reduce the transfer from the General Fund, respectively. If you should have any questions related to this memorandum, please feel free to contact the City Manager. BKR/bkr 3 t ORDINANCE NO. 2010-_ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2009-17 WHICH ORDINANCE ADOPTED A BUDGET FOR THE 2009/2010 FISCAL YEAR BY REVISING THE 2009/2010 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, upon the periodic review and analysis of current budgetary commitments and obligations, and based upon the projected needs and requirements of the City and upon the recommendations of the City Manager (and the concurrence of the Finance Director as to Accounting Principles), it is deemed necessary to adjust, amend and implement the 2009/2010 Operating and Capital Budget as set forth in Exhibit "A" attached hereto and made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The recitals contained in the preamble to this Ordinance are incorporated by reference herein. Section 2. The City Commission hereby authorizes the amendment of Ordinance No. 2009-17, which Ordinance adopted a budget for the 2009/2010 fiscal year, by revising the 2009/2010 budget as set forth on the attached Exhibit "An which exhibits are deemed incorporated by reference as though set forth in full herein. Section 3. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Ordinance. Ordinance No. 2010- Page 2 Section 4. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading and shall be applicable retroactively from and after October 1, 2009. The foregoing Ordinance was offered by Commissioner Holzberg, who moved its adoption on first reading. This motion was seconded by Commissioner Auerbach and upon being put to a vote, the vote was as follows: Commissioner lev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Vice Mayor Luz Urbaez Weinberg Mayor Susan Gottlieb yes yes yes yes yes yes yes The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner lev Auerbach Commissioner Bob Diamond Commissioner Teri Holzberg Commissioner Billy Joel Commissioner Michael Stern Vice Mayor Luz Urbaez Weinberg Mayor Susan Gottlieb PASSED AND ADOPTED on first reading this 6th day of April, 2010 2 Ordinance No. 2010- Page 3 PASSED AND ADOPTED on second reading this 22nd day of April, 2010. SUSAN GOTTLIEB, MAYOR TERESA M. SOROKA, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 3 Exhibit A FY 2009/10 Budget Amendments Non-Revenue 3999000 Carryover SUBTOTAL Total Amendments - Revenues 15,634,173 15,634,173 1,269,201 1,269,201 1,269,201 16,903,374 16,903,374 Expenditures CaDital Outlav/lnformation Technoloav (8012-513) 6401 Computer Equipment>$5,000 6402 Computer Equipment<$5,000 6410 Equipment>$5,000 SUBTOTAL CaDital Outlav/Public Safety (8020-521) 6401 Computer Equipment>$5,000 6402 Computer Equipment<$5,000 6407 Radio Purchase & Replace. SUBTOTAL 7,000 116,848 215,607 339,455 143,273 413,993 5,155 11,155 15,000 15,000 163,428 440,148 16,000 23,000 27,466 144,314 135,960 351,567 179,426 518,881 44,000 44,000 44,000 44,000 3,140 51,740 900,000 1,933,380 903,140 1,985,120 (15,059) 1,347,459 (5,709) 507,046 (25) 404,120 (20,793) 2,258,625 1,269,201 270,720 6,000 276,720 CaDital Outlav/Community DeveloDment (8040-524) 6401 Computer Equipment>$5,000 SUBTOTAL CaDital Outlav/Community Services (8050-539/541) 6410 Equipment>$5,000 6341 Transportation System Improvements SUBTOTAL 48,600 1,033,380 1,081,980 Non DeDartmentalfTransfers (9001-581) 9123 Transfer to 1999 Debt Service Fund (230) 9124 Transfer to 2000 Debt Service Fund (240) 9125 Transfer to 2002 Debt Service Fund (250) SUBTOTAL Total Amendments - Expenditures 1,362,518 512,755 404,145 2,279,418 Page 1 of4 Exhibit A POLICE EDUCATION FUND (110) Revenues Non-Revenue 3999000 Carryover SUBTOTAL Total Amendments - Revenues 3,000 3,000 10,733 10,733 10,733 13,733 13,733 Expenditures Public Safety (2001-521) 5450 Training SUBTOTAL Total Amendments - Expenditures 10,000 10,000 10,733 10,733 10,733 20,733 20,733 TRANSPORTATION AND STREET MAINTENANCE F~ND (120) Non-Revenue 3999000 Carryover SUBTOTAL Total Amendments - Revenues 215,000 215,000 (151,394) (151,394) (151,394) 63,606 63,606 Expenditures Community Services (5001-541) 6305 Road Resurfacing 6999 Capital ReselVe SUBTOTAL Total Amendments - Expenditures 625,000 40,000 665,000 {111,394) (40,000) (151,394) (151,394) 513,606 513,606 POLICE CAPITAL OUTLAY IMPACT FEE FUND (140) Non-Revenue 3999000 Carryover SUBTOTAL Total Amendments - Revenues (2,053) (2,053) {2,053) 16,337 16,337 18,390 18,390 Expenditures Non Departmental (9001-590) 6999 Capital ReselVe SUBTOTAL Total Amendments - Expenditures {2,053) (2,053) (2,053) 16,837 16,837 18,890 18,890 Page 2 of 4 Exhibit A PARK DEVELOPMENT FUND (170) Revenues Non-Revenue 3999000 Carryover SUBTOTAL Total Amendments - Revenues 140,000 140,000 350,930 350,930 350,930 490,930 490,930 Expenditures Community Services 6206 Veterans Park Modifications SUBTOTAL Non DeDartmentallTransfers C5001-572) 6999 Capital Reserve SUBTOTAL Total Amendments - Expenditures 288,028 288,028 288,028 288,028 140,000 62,902 202,902 140,000 62,902 202,902 350,930 911 FUND (180) Non-Revenue 3999000 Carryover SUBTOTAL Total Amendments. Revenues 57,423 57,423 65,793 65,793 65,793 123,216 123,216 Expenditures Public Safety C2001-521) 6999 Capital Reserve SUBTOTAL Total Amendments - Expenditures 65,793 65,793 65,793 102,216 102,216 36,423 36,423 Page 3 of4 Exhibit A DEBT SERVICE FUND SERIES 1999 (230) Non-Revenue 3811001 Transfer from General Fund 3999000 Carryover SUBTOTAL Total Amendments - Revenues 1,362,518 (15,059) 15,059 1,347,459 15,059 1,362,518 1,362,518 DEBT SERVICE FUND SERIES 2000 (240) Non-Revenue 3811001 Transfer from General Fund 3999000 Carryover SUBTOTAL Total Amendments - Revenues 512,755 (5,709) 5,709 507,046 5,709 512,755 512,755 DEBT SERVICE FUND SERIES 2002 CHARTER SCHOOL LAND ACQUISITION(~50) Non-Revenue 3811001 Transfer from General Fund 3999000 Carryover SUBTOTAL Total Amendments - Revenues 404,145 (25) 25 404,120 25 404,145 404,145 Page 4 of 4 CITY OF AVENTURA OFFICE OF THE CITY COMMISSION MEMORANDUM TO: City Commission FROM: Commissioner Billy Joel DATE: April 19, 2010 SUBJECT: City Manager Evaluation City Commission Meeting April 22, 2010 Agenda Item 4 Recently I met with the City Manager to discuss the accomplishments of the past year and the annual evaluation outlined in the Employment Agreement. As I have said in the past, I think we all agree that we are very fortunate to have Eric as our City Manager. His accomplishments with the City are too numerous to outline in this memorandum. Very few cities have a manager with his years of experience, longevity and more important, the stability he has provided to our City over the past 14 years. I would like to recognize three areas of his exceptional work over this evaluation period. Again this year, particularly in light of the economic recession, I cannot say enough about our City Manager's ability to watch over the City's finances, the preparation of budget documents that conservatively forecast revenues and realistically portrays the true cost of providing services, which has placed the City in a better position than most to deal with revenue shortfalls. We have a strong business model in place that our City Manager takes seriously and sets the tone for the entire organization. I am always amazed how much work is accomplished with far less employees than most local governments. Year after year, our outside auditors have given the City a clean bill of health and have reported no management letter issues. This is a major accomplishment considering the City's budget of over $58 million, including the charter school. The Mayor touched on the importance of maintaining and protecting the City's infrastructure in her State of the City Address, which in the long run will reduce operating costs and maintain our quality of life. Since my involvement with the City, I have always noticed the attention and importance our City Manager has placed on insuring that the City's capital needs are met through a 5 year CI P and on the overall appearance of the City. This is one of the major reasons why our City continues to attract new families and make our residents proud to live here. Based on our direction and his oversight, the Arts & Cultural Center project is on track to open in July 2010. Keeping with his prior track record on other major projects, we are on time and on budget. Most do not realize the hard work and commitment that is required to bring an idea or policy of the City Commission to fruition. When the facility is dedicated, we all take pride in knowing we have delivered on our promises to provide this facility for our residents to enjoy. Over the years, our City's reputation for the timely completion of projects and within budget is second to none. This is attributed to Eric and his team. I cannot say enough about his dedication and passion in striving for excellence for our City over the past 14 years. Based on the foregoing I recommend the following: . Net bonus of $20,000 . Recognizing these economic times, the City Manager has requested to forego his annual COLA increase for the upcoming fiscal year 2010/11. I feel that the items outlined above are reasonable and fair to both parties in lieu of any additional salary increases at this time. BJ/tms / MIAMI DAILY BUSINESS REVIEW Published Dally except Saturday Sunday and Legal Holidays Miami, Miami-Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she IS the LEGAL CLERK, Legal Notices of the Miami Daily Business Revic\."/ f/k/a ~.~iam! Re'.'iew. .9 daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA - REVISED PUBLIC NOTICE OF PROPOSED ORDINANCE - MEETING - APRIL 22,2010 in the XXXX Court, was published in said newspaper in the issues of 04/13/2010 Affiant further says that tM sala Miami Daily Business Review is a newspaper published at Miami in said Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami-Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami-Dade County, Flolida, for a period of one year next preceding the first publication of the attached copy of advertisement and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the pUijJose of securing this ent for publication in the said news Sworn to and subscribed before me thiS 12 day of APRIL . AD. 2010 ~~~.~1'A! (SEAL) ~ MARIA MESA personally known to me ,."~ <;'--N;;t;;YPui}:iCState of Florid] f' ~'(' ChB!yll~: MJ.rmel ~ \.~.; My ConimlsSion [;D793490 . '-:~or "~.~ Expires07!18/2012__ ~____"~'''~'T._d___<--'''- CITY OF AVENTURA REVISED PUBLIC NOTICE OF (1Hfi=..C::-:'~:~~OUSLY aRIJMATilJf'2OfO) NOllCE'ISHEFlEB't _Thursday, April 22, 2010, at a meeting of the-CityCOO1m~: '. "'" . ." Aventura to be held at 9:00 a.m. in the 5th Floor ~e~fk>>m in the Aventura Government Center, 19200 West Country C1ul:fOriVe,Al1entura, Florida, the City Commission will consider the a~ of ~ folloWing Ordinance on second reading, entitled: THE CITY COUMfSSION,ACTlNG IN ITgCAPACITY AS THE BOARD OF ~RECTOR$ OF THE AVENTURA CITY OF EXCELLENCE SCHOOL: AN OR~NANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPrTAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR ASCAL YEAR 2010111 (JULY 1 - JUNE 30), pURSUANT TO SECl10N 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUIlqET; ~V!DING fOR BUDGE- TARY CONTROL; PROVIDING FC)R PERsONNEL AUTHORIZATION; PROVIDING FOR GIFTS ANQ,GRN<<S; ~NG FOR AMEND- MENTS; pROVIDING FORENCUMSRANCES; PROVlOlNG FOR SEVERABILITY AND PROVIDING FORAN EFFEc,nvE DATE The proposed Ordinance may be inspected by the public at the Office of the City Cieri<, 19200 West Country Club Drive, Avefttura, Florida. Interested parties may appear at the Public Hearing and be heard With respect to the proposed Ordinance. Any person wishing to address the City COmmission on any item at this Public Hearing may do so after the Mayor opens the public hearing. In aCcordance with the Americans witl:l Disabilities-Act--of--1-99O;1IIIIpersons who are di~.and- who '1lEl8!f speCial accomrT1OdaOOl1&, to participate in this p~~ . 'Ijly~<;ontacl the Office of the City Clerk,,30~i ' , businessdayspriortGsuch~ ings. ~.~::', If a person-,decides,iloapPea! any d&ision made by the Ci~ Commission with respect to any_matter considered at a meeting or hearing, that person will need a record6fthe proceedings and, for such purpose, may need to . ensure that a verbatim record of the proceedings is made, which reCQl:i includes the testimony and evidence upon which the appeal is to De based. ' , 4/1~ Tere$a M. Soroka, MMC City Clerk 10-4-267/1451843M / ,.....'> {f; - .. MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami-Dade County, Florida .~ STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review flk/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami-Oade County. Fionda; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of . . . -'>':;.;;:t:D>; _,~'oi."rY' C)f AvEltT"'t';: ~ .,'; , ' . " . '; , "f j \ 'f ' . ;.l'~,~ r,>;: i , .i~;"UBUC;'Nt.)};. . . ~ .. ;.t4 04/09/2010 NOTICE.......Y~_.,~. pleetin9'ot~d a.m. in the '5th Ftobr .~. Government ~jt:eaoo.WestC AVQntu'at~, the City commliSlOri:,...c'tOR$id&r',. . ....~ the fotmllOg Ordinance onsElCO'rldf'~en1itleu:. )'(:M8l!ft tv, ..'1 :'k '.:'~J'7J" ,". .'~~: ' . . 'H :~::..~! CITY OF A VENTURA - REVISED PUBLIC NOTICE OF PROPOSED ORDINANCE - MEETING - APRIL 22.2010 in the XXXX Court was published in said newspaper in the issues of ,A.D. 2010 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami-Dade County, Flonda, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami-Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this adv 'sement for publication in the said news Sworn to and subscribed before me this (SEAL) 41fl Te,esa M. SorokaiMMC City Clerk 1o..+23EIlj449431 M MARIA MESA personally known to me ""tu", 8 .-$If>Y.I'tt-.. . THOMAS t*: 1~ Commission # DD 937532 ~ Expires November 2,2013 " ...' Bonded Thru Troy Fain IIlSUI1II1Ce aoo.385-7019