02-16-2010
Arts & Cultural Center
Advisory
Board Meeting
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February 16, 2010
10:30 AM
19200 W. Country Club Drive
Fifth Floor
Executive Conference Room
Agenda
1. Call to Order/Roll Call
2. Approval of Minutes - January 14, 2010 Meeting
3. PACA Reports:
· Programming Update
· October 23, 2010 Opening Gala Update
· Sponsorship Opportunities
4. City Manager Reports
· Project Update
· Fund Raising Results
5. Other Business
6. Adjournment
This meeting is open to the public. Notice pursuant to Section 286.0105, Florida Statutes, if applicable, is
hereby incorporated by reference.
In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special
accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
(305) 466-8901, not later than two days prior to such proceeding. Please be advised that one or more members of the
Aventura City Commission may attend this meeting.
The c~ of
Aventura
~
MINUTES
ARTS AND CULTURAL CENTER
ADVISORY BOARD MEETING
January 14, 2010 - 10:30 a.m.
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
I. Call to Order/Roll Call: The meeting was called to order by Chairperson Gloria Muroff.
Members oresent:
Daniel Andai
Amit Bloom (arrived at 11 :07 am)
Nancy Gillen Doyle
Judy Scott Lotwin
Gloria Muroff
Ibis Romero (arrived at 10:45 am)
Lenore Toby Simmons
Members absent:
Barbara Brodsky
Dr. Jules Oaklander
As a quorum was determined to be present, the meeting commenced.
II. ADDroval of Minutes: A motion to approve the November 12, 2009 meeting minutes was
offered by Ms. Doyle, seconded by Ms. Simmons and unanimously passed.
II. PACA ReDorts. PACA representative Shelly Bradshaw updated the Board on her recent
attendance at the Conference in New York City and potential programming opportunities.
Director Steve Clark discussed the Gala opening and noted that a verbal acceptance had been
received from Patty Lupone.
IV. City Manaaer ReDOrts: City Manager Eric Soroka advised the Board that Biz Bash Miami
magazine rated AACC in the top 5 new venues anticipated in the near future. He provided
further project and fund raising updates.
V. Other Business: Next Board meeting scheduled for February 16, 2010 at 10:30 a.m.
VI. Adiournment: There being no further business to come before the Board at this time, after
motion made, seconded and unanimously passed, the meeting adjourned at 11 :15 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Board
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
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The Aventura Arts & Cultural Center invites you to
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AN EVENING WITH
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A tremendous talent and a mu-
sical force to be reckoned with,
two-time Tony Award winner
Patti LuPone is one of the
greatest performers in modern
musical theater. She has domi-
nated the Broadway stage for
decades playing larger-than-life
leading ladies in signature roles
from Evita to Gypsy. Now, see
this towering talent infuse the
night with everything she's got
in her acclaimed new revue,
"Gypsy in My Soul."
Yda.
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Dear Friends,
We are pleased to announce the opening of the
new Aventura Arts & Cultural Center. This
exciting new landmark, managed by the Broward
Center for the Performing Arts, brings an
extraordinary new world of cultural opportunities to
one of the most desirable and vibrant destinations,
Aventura - The City of Excellence.
The Grand Opening will take place on Saturday,
October 23, 2010. Please consider sponsoring this
event and help to make it a success.
Sponsorship benefits vary, and are outlined on the
following page.
Details for the event are as follows:
Patti LuPone
Saturday, October 23, 2010
Aventura Arts & Cultural Center
6pm Cocktail Reception · 8pm performance
Cocktail attire
We would love for you to support this event as a
sponsor at any level. Please contact Steve Clark at
sclark@aventuracenter.org or by phone at
305.466.8006 if you are interested in supporting the
performing arts in our community.
Thanks so much for your consideration.
The Aventura City Commission
SPONSORSHIP OPPORTUNITIES
Presenter (Exclusive)
$25,000
. Inclusion of company name on any Grand Opening event printed materials
. Invitation for twenty (20) to VIP Pre-Show Reception
. Invitation for twenty (20) to post-show Dessert Reception with key stakeholders and City
of Aventura officials
. Premium show seating for twenty (20)
. Full page ad in show program
. Logo inclusion as Presenters on invitations, website with a direct link, and emails
. Inclusion in press release
. Seat-back ad space available*
. Displaying of company gobo *
. Opportunity to place company coupons in ticket envelopes*
. Recognition from the stage
. Signage at event
. Brick on the "Walk of Arts"
. Complimentary valet parking
*AII gobos, seat back ads, gifts and coupons must be provided by the sponsor
C--- - - --------
-~
-------- ---~
Circle of Excellence
$12,500
. Invitation for one table of ten (10) to VIP Pre-Show Reception
. Invitation for ten (10) to post-show Dessert Reception with key stakeholders and City of
Aventura officials
. Preferred show seating for ten (10)
. % page ad in show program
. Logo inclusion on invitations, website with a direct link, emails
. Signage at event
. Recognition from Stage
. Brick on the "Walk of Arts"
. Complimentary valet parking
Circle of Distinction
$5,000
. Select Seating for six (6)
. Invitation for six to VIP Pre-Show reception
. Invitation for six to post-show Dessert Reception with key stakeholders and City of Aven-
tura officials
. Preferred show seating for six
. Logo inclusion on invitations, website with a direct link, emails
. Signage at event
. Inclusion on press release
. Listing recognition in show program
. Complimentary valet parking
Individual Tickets $185
(inclusive of pre-show reception and show ticket)
~
I - - - .. -- -
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The Aventura Arts & Cultural Center invites you to
- ..- - - - - - - -- --
AN EVENING WITH
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Host Committee:
Aventura City Commissioners
Mayor Susan Gottlieb
Zev Auerbach
Bob Diamond
Teri Holzberg
Billy Joel
Michael Stern
Luz Weinberg
Aventura Arts and Cultural Center Advisory Board
Daniel Andai
Amit Bloom
Barbara Brodsky
Nancy Gillen Doyle
Judy Scott-Lotwin
Gloria Muroff
Jules Oaklander
I bis Romero
Lenore Toby-Simmons
For sponsorship opportunities contact:
Steve Clark
Scla rk@aventuracenter.org
305.466.8006
AVENTURAARTS &
CULTURAL CENTER
3385 NE 188th ST, Aventura FI 33180
- - - -------I
Aventura Arts & Cultural Center
Advisory Board Meeting
February 16, 20 I 0
Sponsorship Workshop: Five Steps to a Successful Ask
I. Identify your prospects
. Determine who is most likely to be interested in sponsoring the event. It is easier to ask someone you
know than a total stranger - a current relationship can turn into a great prospect. At times even a new
acquaintance can be the perfect prospect so be on the look-out for potential sponsors.
Remember, the number one reason why people don't give is simply because they were not asked.
2. Familiarize yourself with sponsorship package
. What are the highlights of the package?
. What do you think will be most appealing to your prospect?
3. Personally visit your prospects face to face
. Set up a meeting to speak with potential sponsors one-on-one, They will appreciate the opportunity
to see you in person and your presence adds importance to the overall project.
After catching up or simply establishing rapport.. .
4. Make the ask
. Start with a positive statement. "I am here today because I'm committed to the new Aventura Arts &
Cultural Center and want to make sure the Grand Opening is a great success." (Share why you
support the theater and believe that it is important)
. Then review the sponsorship opportunities and benefits.
. The most important part is to personally invite them to join you in supportin, the event.
'Today, I want to invite you to join me in supporting this event and making it a success. Can I count
on your support as a sponsor?"
. STOP and listen. Let them determine the amount. If forced to do so, then always say a larger number
than expected - no one is ever insulted by a large request.
. Should they say they have to think about it - get a specific time in which you can follow-up.
. Should there be a "no", please remember you are not asking for yourself so rejection is not personal.
Besides, "no" just really means "not right now." Simply move on to the next person.
5. Say thank you!
. No matter the outcome, thank them for their time. If they agree to sponsor the event on the spot,
more thank yous are in order. If not, thank them for listening. They might not be a sponsor today,
but you have just educated them and prepared them for the next ask!
Note: All potential sponsors will need to meet with the City Manager in order to fully execute a Sponsorship
Agreement and to finalize all terms.
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