01-05-2010
City Commission
Susan GottlUeb, Mayor
A~ City of
~ventura
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City Manager
Eric M. Soroka, ICMA-CM
Zev Auerbach
Bob Diamond!
T eri Holzberg
Billy Joel
Michael Stern
Luz Urbaez Weinberg
City Clerk
Teresa M. Soroka, MMC
City Att0171ev
Weiss Serota Helfman
Pastoriza Cole & Boniske
JANUARY 5, 2010 6 p.m.
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions/Emergency Additions
4. SPECIAL PRESENT A TIONS:
Employees Certificates of Appreciation
5. CONSENT AGENDA: Matters included under the Consent Agenda are self-explanatory and are not
expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any
member of the Commission, that item must be removed from the Consent Agenda and considered separately.
A. APPROVAL OF MINUTES:
November 3, 2009 Commission Meeting
November 18,2009 Workshop Meeting
November 19, 2009 Workshop Meeting
B. MOTION REAPPOINTING RAQUEL ROTHMAN, ESQ. AND
BARBARA BUXTON, ESQ. TO SERVE AS THE CITY'S
SPECIAL MASTERS PURSUANT TO THE CITY MANAGER'S
MEMORANDUM
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF A VENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 10-11-09-2, WILLIAMS ISLAND
BOULEVARD MILLING AND RESURFACING
IMPROVEMENTS, TO H & R PAVING, INC. AT THE BID
PRICE OF $195,331.15; AUTHORIZING THE CITY MANAGER
TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING
THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
January 5, 2010
D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF A VENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS
SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE
MANNER OF DISPOSAL; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF A VENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 09-09-16-2, CITY OF
A VENTURA MAINTENANCE AND REPAIR FOR CITY ROADS
AND STREETS TO TRAN CONSTRUCTION, INC., WEEKLEY
ASPHALT PAVING, INC., RIC-MAN INTERNATIONAL, INC.,
MAGNA CONSTRUCTION, INC. AND MIGUEL LOPEZ, JR.,
INC., AT THE INDIVIDUAL BID PRICES CONTAINED IN
EXHIBIT "A" ATTACHED; AUTHORIZING THE CITY
MANAGER TO EXECUTE ASSOCIATED CONTRACTS;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY
AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF
THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION
AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
F. MOTION AUTHORIZING THE APPROPRIATION OF UP TO
$95,000 FOR FIREARMS TRAINING AND EQUIPMENT FROM
THE POLICE FORFEITURE FUND IN ACCORDANCE WITH
THE CITY MANAGER'S MEMORANDUM
G. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 10-12-1-2, YACHT CLUB WAY
BRIDGE REPAIR, TO WALTER L. LISTA, INC. AT THE BID
PRICE OF $117,553; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
H. A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA DEDICATING A WATER UTILITY
EASEMENT TO THE CITY OF NORTH MIAMI BEACH,
2
January 5, 2010
FLORIDA ON THE AVENTURA ARTS AND CULTURAL
CENTER SITE; PROVIDING FOR RECORDATION;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY
AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF
TmS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
6. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS - Please be advised that the following
items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these items,
please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be made
available after the applicant and staff have made their presentations on each item. All testimony, including public testimony
and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to
cross-examination. If you refuse either to be cross-examined or to be sworn, your testimony will be given its due weight The
general public will not be permitted to cross-examine witnesses, but the public may request the Commission to ask questions
of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for
the organization. Further details of the quasi-judicial procedures may be obtained from the Clerk. None.
7. ORDINANCES: FIRST READING-PUBLIC INPUT: None.
8. ORDINANCES: SECOND READING/PUBLIC HEARING:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2008-15 WHICH
ORDINANCE ADOPTED A BUDGET FOR THE 2008/2009 FISCAL YEAR
BY REVISING THE 2008/2009 FISCAL YEAR OPERATING AND
CAPITAL BUDGET AS OUTLINED IN ExmBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF TmS ORDINANCE;
PROVIDING FOR AN EFFECTIVE DATE.
9. RESOLUTIONS - PUBLIC HEARING: None.
10. REPORTS
11. PUBLIC COMMENTS
12. OTHER BUSINESS: None.
13. ADJOURNMENT
SCHEDULE OF FUTURE MEETINGS/EVENTS
WORKSHOP MEETING JANUARY 21, 2010 9AM 5TH FLR. EX. CONF. ROOM
COMMISSION MEETING FEBRUARY 2, 2010 6 PM COMMISSION CHAMBER
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled
and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City
Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory
Boards may be in attendance. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any
matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club
Drive, Aventura., Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-
8901.
3
A~
tt.
MINUTES
CITY COMMISSION MEETING
NOVEMBER 3, 2009 6 pm
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order at 6 p.m. by
Mayor Susan Gottlieb. Present were Commissioners Zev Auerbach, Bob Diamond,
Billy Joel, Michael Stern, Luz Urbaez Weinberg, Vice Mayor Teri Holzberg, Mayor
Gottlieb, City Manager Eric M. Soroka, City Clerk Teresa M. Soroka and City Attorney
Richard Jay Weiss. As a quorum was determined to be present, the meeting
commenced.
2. PLEDGE OF ALLEGIANCE: Led by Rev. Will Keyser.
3. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None.
4. ELECTION OF VICE MAYOR: Upon nomination by Vice Mayor Holzberg,
seconded by Commissioner Joel, and unanimously approved, Commissioner Weinberg
was elected Vice Mayor for the next 6-month period.
5. SPECIAL PRESENTATIONS: None.
6. CONSENT AGENDA: A motion to approve the Consent Agenda was offered by
Commissioner Joel, seconded by Vice Mayor Weinberg, passed unanimously and the
following action was taken:
A. The following minutes were approved:
October 6, 2009 Commission Meeting
October 15, 2009 Commission Meeting
October 15, 2009 Workshop Meeting
B. The following motion was approved:
MOTION AUTHORIZING THE APPROPRIATION OF UP TO $40,000 TO
PURCHASE AED UNITS AND FOR CHARITIES FROM THE POLICE
FORFEITURE FUND IN ACCORDANCE WITH THE CITY MANAGER'S
MEMORANDUM
C. The following motion was approved:
THE CITY COMMISSION, ACTING IN ITS CAPACITY AS THE
GOVERNING BOARD FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL
MOTION TO ADOPT STUDENT WELLNESS POLICY FOR AVENTURA
CITY OF EXCELLENCE SCHOOL IN ACCORDANCE WITH CITY
MANAGER'S MEMORANDUM
D. Resolution No. 2009-43 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED
UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF
THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
E. Resolution No. 2009-44 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
A VENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE AND APPLY FOR THE FEDERAL DRUG CONTROL AND
SYSTEM IMPROVEMENT PROGRAM GRANT AVAILABLE THROUGH
THE MIAMI-DADE COUNTY OFFICE OF GRANTS COORDINATION;
TO APPLY FOR, RECEIVE, AND EXPEND $5,970 IN FEDERAL FUNDS
FOR EXPANSION OF THE SCHOOL RESOURCE OFFICER PROJECT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
7. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS - Please be advised that the following items on the
Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these items, please inform the
Mayor when she requests public comments. An opportunity for persons to speak on each item will be made available after the
applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be
made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross-examination. If you
refuse either to be cross-examined or to be sworn, your testimony will be given its due weight. The general public will not be
permitted to cross-examine witnesses, but the public may request the Commission to ask questions of staff or witnesses on
their behalf. Persons representing organizations must present evidence of their authority to speak for the organization.
Further details of the quasi-judicial procedures may be obtained from the Clerk.
None.
8. ORDINANCES: FIRST READING/PUBLIC INPUT: Mr. Weiss read the following
ordinance by title:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2008-15 WHICH ORDINANCE
ADOPTED A BUDGET FOR THE 2008/2009 FISCAL YEAR BY REVISING THE
2008/2009 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED
IN EXHIBIT" A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO
2
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Holzberg, and seconded by
Vice Mayor Weinberg. Mayor Gottlieb opened the public hearing. There being no
speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote.
9. ORDINANCES: SECOND READING/PUBLIC HEARING: None.
10. RESOLUTIONS - PUBLIC HEARING: Mr. Weiss read the following resolution by
title:
A RESOLUTION OF THE CITY OF AVENTURA, FLORIDA, AMENDING
RESOLUTION 96-38 WHICH ADOPTED A FEE SCHEDULE FOR BUILDING
PERMITS AND WHICH RESOLUTION WAS AMENDED BY RESOLUTION NO.
98-28 AND BY RESOLUTION NO. 2000-24; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Stern, and seconded by
Commissioner Auerbach. Mayor Gottlieb opened the public hearing. There being
no speakers, the public hearing was closed. The motion for approval passed
unanimously and Resolution No. 2009-45 was adopted.
11. REPORTS: As presented.
12. PUBLIC COMMENTS: Raya Elias Pushett, Krop High School student.
13. OTHER BUSINESS: None.
14. ADJOURNMENT: There being no further business to come before the Commission
at this time, after motion made, seconded and unanimously passed, the meeting
adjourned.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
3
A~ City of
n.venttlra
.
~,
MINUTES
CITY COMMISSION
WORKSHOP MEETING
November 18, 2009 9 a.m.
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan Gottlieb at 9
a.m. Present were Commissioners Zev Auerbach, Bob Diamond, Billy Joel, Michael Stern, Teri
HOlzberg, Mayor Gottlieb, City Manager Eric M. Soroka, City Clerk Teresa M, Soroka and City
Attorney David M. Wolpin. Vice Mayor Luz Weinberg was absent As a quorum was
determined to be present, the meeting commenced. (Items taken out of order)
2. 2010 MEETING SCHEDULE (City Manager): Mr. Soroka distributed a tentative meeting
schedule for 2010.
CITY MANAGER SUMMARY: Consensus to approve
1. AVENTURA ARTS & CULTURAL CENTER UPDATE (City Manager): Mr. Soroka
introduced the representatives of PACA (Kelly Shanley, Shelly Bradshaw, Senior Director of
Operations, Carmen Toracca, Project Manager at Broward Center, Jan Goodhart, Vice
President of External Affairs, Peter Damien Losa, Events Services and Programming
Coordinator, Tim Weeks, CFO, Jill Krattish, Programming Manager at Broward Center) and
Director Steve Clark who presented a powerpoint presentation to update the Commission on
the progress with this project
CITY MANAGER SUMMARY: Consensus to set opening night ticket price between $150 -
$200, depending on budget/sponsorship with the possibility of a reception.
Recommendation to research sponsorship from automobile dealership/jeweler.
3. ADJOURNMENT: There being no further business to come before the Commission at this
time, after motion made, seconded and unanimously passed, the meeting adjourned at
10:45 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
A~~
,e,
'....of".'#'
MINUTES
CITY COMMISSION
WORKSHOP MEETING
November 19, 2009 9 a.m.
Aventura Government Center
19200 W. Country Club Drive
Aventura, Florida 33180
CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Susan Gottlieb at 9
a.m. Present were Commissioners Zev Auerbach, Bob Diamond, Billy Joel, Michael Stern, Teri
Holzberg, Vice Mayor Luz Weinberg, Mayor Gottlieb, City Manager Eric M. Soroka, and City
Clerk Teresa M. Soroka. City Attorney David M. Wolpin was not in attendance. As a quorum
was determined to be present, the meeting commenced.
1. HIGH SCHOOL BOUNDARIES (Commissioner Joel): Commissioner Joel introduced
School Board District 3 member Martin Karp, representatives Enid Weisman, School
Operations, and Paul Greenfield, Director, Region II Office. They explained the school
boundary process relating to the Aventura area, specifically Krop High School and Mourning
High School. The following individuals addressed the Commission: Sandra Krombein,
Mariner Village (ACES 8th grader parent), Sally Silver (ACES parent of 1st, 4th and 8th grade
children), Jackie Percyk, Vice Chair of ACES SAC (3 children in ACES), and Liron Elimeric.
CITY MANAGER SUMMARY: No action necessary.
2. ADJOURNMENT: There being no further business to come before the Commission at this
time, after motion made, seconded and unanimously passed, the meeting adjourned at
10:30 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based,
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM: Eric M. Soroka, ICMA-CM, C'
TO: City Commission
DATE: December 9,2009
SUBJECT: Re-Appointment of Special Masters for Code Enforcement Process
January 5, 2010 City Commission Meeting Agenda Item 5 -~
RECOMMENDATION
It is recommended that the City Commission ratify the City Manager's re-appointment of
Raquel Rothman, Esq. and Barbara Buxton, Esq. as Special Masters for the City of
Aventura Code Enforcement process.
BACKGROUND
Section 4 of Ordinance 96-14 which established the City's Code Enforcement Process
provides for the City Manager to appoint Special Masters, subject to City Commission
ratification, for a term of one year. The above-referenced individual is submitted to you
for re-appointment as Special Masters.
If you have any questions please feel free to contact me.
EMS/act
Attachment
CC01672-09
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM:
Eric M. Soroka, ICMA-CM, City
er
TO:
City Commission
BY:
Antonio F. Tomei, Capital Projects
DATE: July 29, 2008
SUBJECT: Bid No: 10-11-09-2 - Williams Island Boulevard Milling & Resurfacing
January 5, 20" City Commission Meeting Agenda Item S C-
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 10-11-09-2, Williams Island Boulevard Milling & Resurfacing Improvements to
the lowest responsible and responsive bidder, H & R Paving, Inc. for the price of
$195,331.15. This project is included in the Capital Improvements Program with a
$350,000 budget amount and will be funded by Budget Line Item Number 120-5001-
541-6305.
Background
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised, and opened on November 9, 2009. The City received eight (8) bids for this
project. The three lowest bids are as follows:
H&R Paving, Inc.
General Asphalt paving, Inc.
Community Asphalt corp.
$195,331.15
$196,795.00
$203,182.39
This bid price allows for milling and resurfacing of NE 183rd Street from Biscayne
Boulevard to the eastern terminus and for median and intersection improvements from
NE 2yth Avenue west to Biscayne Boulevard.
Based on our discussions with the contractor actual milling and resurfacing would begin
on March 1, 2010. It is anticipated that it would take ten days to complete this portion of
the project. As part of our notification process, a meeting will be held with
representatives of the area condominiums and business to discuss the schedule and
alternate traffic routes during construction.
If you have any questions or need any additional information, please feel free to contact
me.
MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES, INC.
Date: November 20,2009
To: Tony Tomei, City of Aventura - Capital Projects Manager
From: Kevin Hart, P.E., Consulting Engineer ~
Reference: Williams Island Boulevard Milling & Resurfacing.
Bid Package Review - Bid Number 10-11-09-2
At your request, we have reviewed the bid results for the above referenced project and have
checked the qualifications and references for the apparent low bidder H & R Paving, Inc. (H&R
Paving). A total of eight (8) bids were received, ranging price from $195,331.15 to $251,534.00.
The difference between the lowest bid and the second lowest bid is $1,463.85 (less than 1%).
We spoke with representatives from the Florida Department of Transportation (FDOT) and
Miami-Dade County Public Works Department (MDCPW) regarding the qualifications and past
performance by H&R Paving on similar projects. Both agencies described H&R Paving as a
qualified firm and capable of performing the type of work required under this contract. There
were no substantive problems or issues with Change Orders. They also indicated that H&R
Paving had met the contract requirements and time frames on past projects. Overall, we
received a mixed review regarding H&R Paving's performance on past projects. FDOT had no
issues with the work performed by H&R Paving, while MDCPW had specific problems with
concrete work.
Based on our review of the bids and reference checks, it is my professional opinion that H&R
Paving is qualified to perform the work under this contract and has successfully performed
similar types of roadway work for government agencies in the past. Therefore, I am
recommending the award of the contract for this project to H & R Paving, Inc. as the lowest
responsive, responsible bidder in the amount of $195,331.15.
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RESOLUTION NO. 2010-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 10-11-09-2, WILLIAMS ISLAND BOULEVARD MILLING
AND RESURFACING IMPROVEMENTS, TO H & R PAVING, INC. AT
THE BID PRICE OF $195,331.15; AUTHORIZING THE CITY MANAGER
TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO
CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID
AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly
accepted bids for Bid No. 10-11-09-2, Williams Island Boulevard Milling and
Resurfacing Improvements; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that H & R Paving, Inc. has submitted the
lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF A VENTURA, FLORIDA:
Resolution No. 2010-
Page 2
Section 1: That bid/contract for Bid NO.1 0-11-09-2, Williams Island Boulevard
Milling and resurfacing Improvements, is hereby awarded to H & R Paving, Inc. in the
amount of $195,331.15.
Section 2: That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from Budget
Line Item Number 120-5001-541-6305.
Section 5: This Resolution shall be effective immediately upon its adoption.
, who
, and
The foregoing resolution was offered by Commissioner
moved its adoption. The motion was seconded by Commissioner
upon being put to a vote, the vote was as follows:
Commissioner lev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Vice Mayor Luz Urbaez Weinberg
Mayor Susan Gottlieb
Resolution No. 2010-
Page 3
PASSED AND ADOPTED this 5th day of January, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVEo;:::;t-h;...L ~
CITY ATTORNEY
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM: Eric M. Soroka, ICMA-CM, City
TO: City Commission
DATE: November 30,2009
SUBJECT: Resolution Declaring Equipment Surplus
January 5 2010 Commission Meeting Agenda Item ~ -b
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2-258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01671-09
POLICE DEPARTMENT
CITY OF AVENTURA
MEMORANDUM
TO: Chief Steinberg
FROM: Lt. Labombarda
SUBJECT: Request for Surplus (Rolling Shelf System)
Date: October 30, 2009
Chief,
Requesting the following item to be converted to surplus property to be removed and
disposed of as necessary.
Universal Rolling Rack Shelf System
Prope Asset # 2376.
CITY OF A VENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: Steven Steinberg, Chief of Police
DATE: 30 November 2009
SUBJECT: Surplus Property
I would like to have the below listed city property declared Surplus Property as
per City of Aventura APDP, Chapter 6, Subsection 5, Page 1 as these items
have become inadequate for public purposes:
See attached PDF file for complete list. All items were previously installed on
police vehicles.
- 1 -POLICE EQUIPMENT FOR AUCTION - 1 -
We came on Saturday. November 21, to sort and organize the equipment that should be
auctioned. In addition, we went to the recycling place to dispose of equipment that can not be
used.
ilJNIT MODEL MANUFACTURE TOTAL
~
REMOTE SIREN BL-627 WHELEN 10
AMPLIFIER
I
SIREN CONTROL INTERCEPTOR FEDERAL 13
400 SIGNAL
CORPORATION I
i
LIGHT CONTROL MPC-01 WHELEN 10
FACE
I
STROBE LIGHTS MISCELANEOUS, WHELEN, 41
RED/BLUE FEDERAL
GUN RACKS G-5070 PRO-GARD 13
UNITS PLACER 450 8
GPS
POLICE TRUNK 8
ORGANIZERS
/~5 -3 /74-
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
FROM:
Eric M. Soroka, ICMA-CM, City Manager ~
Robert M. Sherman, Director of Community Serv~
December 2, 2009
TO:
DATE:
SUBJECT: Surplus Property
Please have the City property listed below, declared as Surplus Property as these items
have become cost prohibitive to maintain and inadequate for department purposes:
Brand Description City of Model Part Serial Number
Name Aventura Number Number
Number -
TRUE Treadmill 1 1639 ZTX850 KRM03816 02-46314L
TRUE Treadmill 4 1642 ZTX850 KRM03816 02-46320L
TRUE
750R Bicycle 1644 02-RE0907G
TRUE Z8 Elliptical Z8 TEZ80100 04-E80Z0003K
RMS/gf
RMS09046
RESOLUTION NO. 2010-_
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY
AS SURPLUS TO THE NEEDS OF THE CITY;
DESCRIBING THE MANNER OF DISPOSAL;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner _, who moved its
adoption. The motion was seconded by Commissioner _, and upon being put to a
vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Vice Mayor Luz Urbaez Weinberg
Mayor Susan Gottlieb
Resolution No. 2010-_
Page 2
PASSED AND ADOPTED this 5th day of January, 2010.
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SU~CIENCY:
CITY AI::!L~
SUSAN GOTTLIEB, MAYOR
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
FROM:
Eric M. Soroka, ICMA-CM, City
r ~
ity servic~
TO: City Commission
BY:
Robert M. Sherman, Director
DATE: December 4,2009
SUBJECT: Bid No. 09-09-16-2 City of Aventura Maintenance and Repair for City
Road and Streets
January 5th, 2010 City Commission Meeting Agenda Item 5-t;;
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 09-09-16-2 City of Aventura Maintenance and Repair for City Roads and
Streets to the lowest responsible and responsive bidders; Tran Construction, Inc.,
Weekley Asphalt Paving, Inc., Ric-Man International, Inc., Magna Construction, Inc.,
and Miguel Lopez Jr., Inc. for the unit prices as contained in Exhibit "A" and in
accordance with the City Engineer's attached recommendation.
Background
In accordance with the City's Purchasing Ordinance, bids for this maintenance contract
were solicited, advertised and opened on October 9, 2009. The bid was advertised in
the local newspapers and via the internet on DEMANDSTAR. Five qualified bids were
received from Tran Construction, Inc., Weekley Asphalt Paving, Inc. Ric-Man
International, Inc., Magna Construction, Inc., and Miguel Lopez, Jr., Inc.
This bid contains unit pricing for the following areas of public works that can be used by
the City as a maintenance contract on an as-needed basis determined by the City:
Paving and Concrete
Storm Drainage
Pavement Markings and Signage
Hourly Labor Charges
All five bidders submitted qualified bids, and all five bidders have received positive
references in similar type work. Since some of the unit prices are lower than others, it
City Commission
December 4, 2009
Page Two
is in the City's best interest to award this bid to multiple bidders to take advantage of the
lowest pricing as submitted by each bidder.
The City can realize significant cost savings by using this contract for road and sidewalk
repairs, stormwater projects and pavement improvements, avoiding the start-up and
administrative costs involved in advertising for bids for specific projects. All five bidders
will be required to post the appropriate insurance that is acceptable to the City, and all
work will be subject to the review and inspection of City staff and our consulting
engineers. This contract is for a one year period, with a one year extension, at the
City's sole discretion.
Please feel free to contact me if you have any questions.
RMS/gf
Attachments
RMS09047
RESOLUTION NO. 2010-_
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 09-09-16-2, CITY OF AVENTURA
MAINTENANCE AND REPAIR FOR CITY ROADS AND STREETS
TO TRAN CONSTRUCTION, INC., WEEKLEY ASPHALT
PAVING, INC., RIC-MAN INTERNATIONAL, INC., MAGNA
CONSTRUCTION, INC. AND MIGUEL LOPEZ, JR., INC., AT THE
INDIVIDUAL BID PRICES CONTAINED IN EXHIBIT "A"
ATTACHED; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF
FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 09-09-16-2, CITY OF AVENTURA
MAINTENANCE AND REPAIR FOR CITY ROADS AND STREETS; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Tran Construction, Inc., Weekley Asphalt
Paving, Inc., Ric-Man International, Inc., Magna Construction, Inc., and Miguel Lopez,
Jr., Inc. have submitted the lowest responsible and responsive bid for said project/work;
and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidders.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF A VENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 09-09-16-2, MAINTENANCE AND
REPAIR FOR CITY ROADS AND STREETS is hereby awarded to Tran Construction,
Inc., Weekley Asphalt Paving, Inc., Ric-Man International, Inc., Magna Construction,
Resolution No.2010-_
Page 2
Inc., and Miguel Lopez, Jr., Inc., at the bid prices contained in Exhibit "A" attached.
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications a set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements and said parties shall execute said
prepared contracts on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
Transportation and Street Maintenance Fund Line Item No. 120-5001-541-6305 and
the Stormwater Utility Fund Line Item No. 410-5001-538-3460.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner
, who
moved its adoption. The motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Vice Mayor Luz Urbaez-Weinberg
Mayor Susan Gottlieb
Resolution No.2010-_
Page 3
PASSED AND ADOPTED this 5th day of January, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M.SOROKA,MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
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MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES, INC.
To:
November 17,2009 ~
Robert Sherman, CPRP, City of Aventura - Director, Community serv~
Department
Date:
Copy:
Alan Levine, City of A ventura, Public Works Operations Manager
From:
Kevin Hart, P .E., Consulting Engineer
Reference:
Maintenance and Repair for City Roads and Streets
Bid Package Review - Bid Number 09-09-16-2
At your request, we have reviewed the bid results for the above referenced project. Based on our
review of the bids, we are recommending that maintenance contracts be awarded to the following
Bidders/Contractors:
. Tran Construction, Inc.
. Weekley Asphalt Paving, Inc.
. Ric-Man International, Inc.
. Magna Construction, Inc.
. Miguel Lopez, Jr., Inc.
A copy of the bid summary spreadsheet is attached for your information showing all of the
individual unit prices and extended prices. The low unit price for each line item has been
highlighted.
If you have any questions or require any additional information, please call.
Member Name City of Aventura
Bid Number BID-09-09-16-2-1-2009/1KS
City of Aventura Maintenance & Repair for
Bid Name City Roads and Streets
2 Document(s) found for this bid
22 Planholder(s) found.
Supplier Name Address 1
ABK Construction, Inc. 14141 sw 142 Avenue
all terrain earthmoving 600 grape tree dr 7 FN
Arrow Asphalt & Engineering 3051 NW 129 St
Bobs Barricades 921 Shotgun Rd
Cloverleaf Corporation P.O. Box 7268
Community Asphalt OHL Group
Construction Journal, Ltd. 759 South Federal Highway, Suite 300
Horizon Contractors, Inc. 8175 W.2nd Ave. #1
Intercounty Engineering, Inc 1925 NW 18th St
Isaac construction & flooring,lnc. 638 Sw 6th Street #201
Magna Construction, Inc. P.O. Box 327418
Mcc Civil, Inc 1730 Biscayne Blvd 201 ee
Miguel Lopez Jr Inc 7711 NW 74 ave
R.J.P. Enterprises, Inc. 1722 N.W. 80th Boulevard, Suite 50
Ric-Man International, Inc. 2601 Wiles Road
ROBERTS TRAFFIC MARKING 2210 HAYES STREET
Salomon Roofing & Construction 689 West 26th Street
Sealtec Construction 6157 nw 167 st
Total Infrastructure Maintenance 12717 West Sunrise Blvd.208 Sunrise FI
Management, Inc. 33323
Tran Construction 1000 NW 54 st
Weekley Asphalt Paving, Inc. 20701 STIRLING ROAD
Williams Paving Co., Inc. 11300 NW South River Drive
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM: Eric M. Soroka, ICMA-CM, City
TO: City Commission
DATE: December 9,2009
SUBJECT: Disbursement of Police Forfeiture Funds
January 5,2010 City Commission Meeting Agenda Item SF
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend
funds from the Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $95,000 for firearms training and
equipment from the Police Forfeiture Fund in accordance with the City
Manager's memorandum".
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01673-09
CITY OF A VENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO:
Eric M. Soroka, City Manager
FROM:
Steven Steinberg, Chief of Police
DATE:
14 November 2009
SUBJECT:
Use of Forfeiture Funds
Florida State Statute 932.704 requires that money resulting from forfeitures be
maintained in a special law enforcement trust fund, and that the funds be
expended only upon request of the Chief of Police to the governing body of the
municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of:
Outsourced firearms training and equipment
$95,000
Total Expenditure Request:
$95,000
I certify that this requested expenditure complies with Florida State Statute
932.704 in that:
1. Funds will be used for an appropriate law enforcement purpose.
2. Funds are not being used as a normal source of revenue for the
Police Department.
3. Funds were not considered in the adoption and approval of the budget
of the Police Department.
Summary
Outsourcing firearms training - This request is being made to spend up to
$95,000 to outsource firearms training, to include the purchase of ammo, by a
private company; Magpul Dynamics Inc. The training will consist of a 3 day
course for all 81 sworn officers regarding the use of their duty handgun which is
their primary duty weapon.
This company provides instructors that have skills, knowledge and abilities well
above those of our in house firearms instructors and their primary instructor, and
associate instructors, provide a dynamic that cannot be created with our in house
personnel. This is the same company, and primary instructor, that provided our
3 day tactical carbine class which was an overwhelming success with all who
attended.
The course consists of the below training curriculum:
An advanced course designed to take those with solid handgun experience to
the next level of professional development. This is a fast paced, hands-on, super
dynamic live fire course with minimal time spent in the classroom. Starting with
combat mindset, the class thoroughly covers:
. Terminal ballistics
. Rapid threat analysis and acquisition
. Shooting on the move
. Multiple target engagement
. Natural and improvised shooting positions
. Barricade shooting
. Shooting from vehicles (client dependant)
. Concealed shooting
. Low light tactics
. Individual and team confidence enhancement shooting drills
. Individual and team live fire stress courses
This training will provide our officers with tactical skills and knowledge that will
enable them to more effectively deal with situations involving armed encounters
with subjects that pose a threat to the officer(s) or public.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
DATE: December 10, 2009
FROM: Eric M. Soroka, ICMA-CM, City
BY: Antonio F. Tomei, Capital Projec
SUBJECT: Bid No: 10-12-1-2 - Yacht Club Way Bridge Repair
January 5,2010 City Commission Meeting Agenda Item 5~ G
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 10-12-1-2, Yacht Club Way Bridge Repair to the lowest responsible and
responsive bidder, Walter L. Lista, Inc. for the price of $117,553.00. This project is
included in the Capital Improvements Program with a $250,000 budget amount
provided by the Economic Stimulus American Recovery and Reinvestment Act of 2009
This will be funded by Budget Line Item Number 001-8050-541-6341.
Backaround
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised, and opened on December 1, 2009. The City received the following four (4)
bids for this project:
Walter L. Lista, Inc.
C.E.M. Enterprises, Inc.
Worth Contracting, Inc.
Construct Group Corporation
$117,553.00
$156,595.00
$184,535.00
$196,726.60
This bid price allows for rehabilitation of structural defects on the Yacht Club Way
Bridge, furnishing all labor, materials, tools, equipment, machinery, superintendence
and services necessary for complete construction of the project.
If you have any questions or need any additional information, please feel free to contact
me.
RESOLUTION NO. 2010-_
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 10-12-1-2, YACHT CLUB WAY BRIDGE REPAIR, TO
WALTER L. L1STA, INC. AT THE BID PRICE OF $117,553;
AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED
CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly
accepted bids for BID NO. 10-12-1-2, Yacht Club Way Bridge Repair; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the projecUwork as cited above; and
WHEREAS, staff has determined that Walter L. Lista, Inc. has submitted the
lowest responsible and responsive bid for said projecUwork; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Resolution No. 2010-
Page 2
Section 1: That bid/contract for BID NO. 10-12-1-2, Yacht Club Way Bridge
Repair, is hereby awarded to Walter L. Lista, Inc. in the amount of $117,553.
Section 2: That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from Budget
Line Item Number 001-8050-541-6341.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner
, who
moved its adoption. The motion was seconded by Commissioner
, and
upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Vice Mayor Luz Urbaez Weinberg
Mayor Susan Gottlieb
Resolution No. 2010-
Page 3
PASSED AND ADOPTED this 5th day of January, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVH~A~.
CITY ATTORNEY
MEMORANDUM
eRA VEN THOMPSON AND ASSOCIATES, INC.
Date: December 10,2009
To: Tony Tomei, City of Aventura- Capital Projects Manager
From: Kevin Hart, P.E., Consulting Engineer ~
Reference: Yacht Club Way Bridge Repair-
Bid Package Review - Bid Number 10-12-1-2
At your request, we have reviewed the bid results for the above referenced project and have
checked the qualifications and references for the apparent low bidder Walter L. Lista, Inc.
(Walter L. Lista). A total of four (4) bids were received, ranging in price from $117,553.00 to
$196,726.60. The difference between the lowest bid and the second lowest bid is $39,042.00.
We spoke with representatives from the City of Miami and the City of Coral Gables regarding
the qualifications and past performance by Walter L. Lista on similar projects. Both Cities
described Walter L. Lista as a qualified firm and capable of performing the type of work required
under this contract. Overall, we received a positive review regarding Walter L. Lista's
performance on past projects. There were no substantive problems or issues with Change Orders
and indicated that Walter L. Lista had met the contract requirements and time frames on past
projects. Both Cities were pleased with the work performed by Walter L. Lista on multiple
projects and recommended them for future projects.
Based on our review of the bids and reference checks, it is my professional opinion that Walter
L. Lista is qualified to perform the work under this contract and has successfully performed
similar types of structural rehabilitation work for government agencies in the past Therefore, I
am recommending the award of the contract for this project to Walter L. Lista, Inc. as the lowest
responsive, responsible bidder in the amoWlt of$117,553.oo.
If you have any questions or require any additional information, please call.
SECTION 00410
BID FORM
THIS BID IS SUBMITTED TO:
City of A ventura
19200 West Country Club Drive
A ventura, Florida 33180
BID FOR: Yacht Club Way Bridge Repair
BID No: 10-12-1-2
The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of A ventura in the form included in the Contract Documents to perform and furnish all Work as specified
or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this
Bid and in accordance with the other terms and conditions of the Contract Documents.
I. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to BIDDER'S, including without limitation those dealing with the disposition of Bid
Security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening.
BIDDER agrees to sign and submit the Agreement with the Bonds and other documents required by
the Bidding Requirements within ten days after the date of City's Notice of A ward.
In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that
(a) BIDDER has examined copies of all the Bidding Documents and of the following Addenda
(receipt of all which is hereby acknowledged.)
Addendum No. /Pnlv
Addendum No.
Addendum No.
Addendum No.
Dated: U"tJv. zo, 200C,
Dated:
Dated:
Dated:
(b) BIDDER has familiarized themselves with the nature and extent of the Contract Documents,
Work, site, locality, and all local conditions and Law and Regulations that in any manner may
affect cost, progress, performance or furnishing of the Work.
(c) BIDDER has studied carefully all reports and drawings of subsurface conditions and drawings
of physical conditions.
(d)
BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, investigations, explorations, tests and studies (in
addition to or to supplement those referred to in (c) above) which pertain to the subsurface or
physical conditions at the site or otherwise may affect the cost, progress, performance, or
furnishing of the Work at the Contract Price, within the Contract Time and in accordance with
the other terms and conditions of the Contract Documents, and no additional examinations,
investigations, explorations, tests, reports or similar information or data are or will be required
by BIDDER for such purposes.
@
Yacht Club Way Bridge Repair
City of A ventura Bid No. 10-12-]-2
CT A Project No. 01-0103.1] 5
00410 - I
(c) BIDDER has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Facilities at or contiguous to the
site and assumes responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports or similar information or
data in respect of said Underground Facilities arc or will be required by BIDDER in order to
perform and furnish the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents.
(f) BIDDER has correlated the results of all such observations, examinations. investigations,
explorations, tests, reports and studies with the terms and conditions of the Contract
Documents.
(g) BIDDER has given Consultant written notice of all conflicts, errors, discrepancies that it has
discovered in the Contract Documents and the written resolution thereof by Consultant is
acceptable to BIDDER.
(h) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted in conformity with any agreement or rules of any
group, association, organization, or corporation; BIDDER has not directly or indirectly
induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not
solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has
not sought by collusion to obtain for itself any advantage over any other BIDDER or over the
City.
3. BIDDER understands and agrees that the Contract Price is lump sum to furnish and install all of the
Work complete in place. The Schedule of Values is provided for the purpose of Bid Evaluation and
when initiated by the City, the pricing of change orders. Contractor's price will not be adjusted to
reflect any deviation from the Schedule Of Values, except to the extent that the City changes the scope
of Project after the Contract Date.
As such the Contractor shall furnish all labor, materials, equipment, tools superintendence and
services necessary to provide a complete in place Project for the Bid Price of:
~AfE Hu AJ.Pl2.eJ> ~V8 UTE.:eif 't-fW USAN))
FIve, ftUt)j)f2.€J) A~j) FIfTY TH-gE€. _ dollarsand
:;;( g f2.. 0 cents LUMP SUM
(Written Total Bid Price - From Schedule Of Values)
tJ> " ..., I 55..3.. 00
BfUFJER agrees that the work win be complete in full within 60 calendar daysfrom.th~ date
stipulated in the Notice to Proceed. If Bid Alternates are awarded, then the completion time for
the work covered under tbe Bid Alternates will be agreed to prior to tbe issuance of the Notice
to Proceed.
Yacht Club Way Bridge Repair
City of Aventura Bid No. 10-12-1-2
CTA Project No. 01-0103.115
004tO - 2
4. Communications concerning this Bid shall be addressed to:
Telephone
Facsimile Number
Attention:
~~t~S;.1'. ~T~~ 'i~e~eT
MiA"" I I 1= 1- ~3 \ "'\ "3
305-&"'5 - 1,,,,5
305- G,G?2 - S~G,5
WALTE.f2... L. L\STA
BIDDER:
Address:
5. The terms used in this Bid which are defined in the General Conditions of the Construction Contract
included as part of the Contract documents have the meanings assigned to them in the General
Conditions.
12 .sT
SUBMI1TED THIS DA Y PC e m'?Jt J2~. 20 () Cj
Yacht Club Way Bridge Repair
City of Aventura Bid No. 10-12-1-2
CTA Project No. 01-0103. 115
00410 - 3
SECTION 00410
SCHEDULE OF VALUES
FOR LUMP SUM
CONTRACT
GENERAL REQUIREMENTS
Item Quantity
Description
Unit
Unit Price
Extended
Cost
GENERAL
GENERAL CONDITIONS LS $ r tJ" ()OO. 00 $ I!e" 000. 00
2 MOBILIZA nON LS $ ~5",OOO.(?O $ .;J5,() 00 . e>O
3 MAINTENANCE OF TRAFFIC LS $ if ODe'. 00 $ 9 f t!)CX2 . 00
SUB-TOTAL $
BRIDGE REPAIR
4 12 5500 PSI CONCRETE CY $ ;;),'?OO. 00 $ :2' I (POO. 00
.
5 1,557 #5 REINFORCEMENT Lbs $~ I d'O $ 1,551.00
.J'IIII.f"
6 9 CONCRETE SPALL REPAIR CF $ I , 000 .00 $ q I 000 . 00
MORTAR
7 46 PENETRANT SEALER SF $ ~.OO $ ~1 &.00
8 8 WEDGE GRIPS pcs $ 10. () 0 $ ~O.OO
9 8 BEVELED WASHERS pcs $ 5.00 $ 40.00
10 275 TURBIDITY BARRIER (SHALL LF $ ~O.DO $ 5,500.0 ()
MEET USACOE REQUIREMENTS -
SEE APPENDIX)
II 25 CONCRETE CRACK EPOXY LF $ f 00. 00 $ ~ 500.00
,
INJECTION
Yacht Club Way Bridge Repair
, City of A ventura Bid No. 10- J 2-}-2
erA Project No. 01-0103.115
00410 - 4
12 8 6"X6" SS BEARING PLATE pcs $ :20. Or:> $ , reo. 00
13 136 SS TENDON LF $ 15.00 $ ;;J, C)40.00
14 8 PLA TIPUS ANCHORS pes $ I, 500.00 $ I.:>, DOO. DO
15 TEMPORARY MANA TEE SIGNS LS $ ZOO . 0 0 $ 8(;0. DO
(AS REQUIRED BY DEPARTMENT
OF THE USACOE PERMIT SAJ-
2009-034B5 - SEE APPENDIX)
]6 PREP ARE AND IMPLEMENT SWPP LS $ ~1 () Do. () 0 $ ~/(JCfJ.OF wi.
PLAN
SUB-TOT AL $ ~1.tJ 653.00
17 ALLOW ANCE FOR CITY OF LS $5,000 $5,000
A VENTURA POLICE
DEPARTMENT PRESENCE
($40/HR)
TOTAL VALUE OF BID $ J , ~, 553~ DO
,
BIDDER understands and agrees that the Contract Price is lump sum to furnish and install all of the Work
complete in place. The Schedule of Values is provided for the purpose of Bid Evaluation and when initiated
by the City, the pricing of change orders. Contractor's price will not be adjusted to reflect any deviation from
the Schedule Of Values, except to the extent that the City changes the scope of Project after the Contract
Date.
Yacht Club Way Bridge Repair
City of Aventura Bid No. 10-12-1-2
CfA Project No. 01-0103.115
00410 - 5
SIGNA TURE PAGE FOR A CORPORATION
By: '!VAL ll.e L. L.\,S-tA, I-~C.
(Corporation Name)
F L () 1l1-Dt\
(State of Incorporation)
By: \,N.ALTEg. L. LISTA
(Name of Person Authorized to Sign)
-PRES ( ~ rJ T
(Title)
(Corporate Seal)
~~~
Business address:
(0 ~ 1:>
MIAMI
(President)
Sw <61 StREET
F h 3.31-4?
Phone No; 305 - (p(P5 -i7fp5
Facsimile No: 3tJS -(0(,9 - 5R"S
" ..'
Yacht Club Way Bridge Repair
City of Aventura Bid No. 10-12-1-2
CTA Project No. 01-0103.115
00410 - 8
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF t: La)2. 19 A-
COUNTY OF M, tlrM \ j)A.Pf...
ss:
I HEREBY CERTIFY that a meeting of the Board of Directors of the
\Vfl,LT"E.R. L. LISTAJ.:I:fJC.
, held on lfu \J ~ u.i?e. ~ ~
a corporation existing under the laws of the State of f \.- () iZ \.9~
20 ~ , the following resolution was duly passed and adopted:
v-tAs..Tt: l2. t... L.,~T'A I
"RESOL VED, that,"as President of the Corporation, be and is hereby authorized to execute the Bid dated,
\)er_E M~E 12.. \ ,20l2..9-, to the City of A ventura and this corporation and that their execution thereof,
-attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and
deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
)Oth , day of Vb uti (II ~e(<. ,20a .
...~ " . /' .
Secretary: ~ II:.J5dtt/
(SEAL)
Yacht Club Way Bridge Repair
City of A ventura Bid No. 10- I 2- [.2
CTA Project No. 0] -0103.] 15
00410 - 10
SECTION 00420
AWARD PREFERENCE
FOR
IDENTICAL TIE BIDS
Whenever two or more Bids which are equal with respect to price, quality, and service are received by the State
or by any political subdivision for the procurement of commodities or contractual services, a Bid received from
a business that certifies that it has implemented a drug-free workplace program shall be given preference in the
award process. Established procedures for processing tie Bids will be followed if none of the tied vendors
have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:
Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
Informemployees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-
free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the
penalties that may be imposed upon employees for drug abuse violations.
Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of
the statement specified in subsection (I).
In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under Bid, the employee will abide by the tenus of the statement
and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of
chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program, if such is available in the employee's community, by any employee who is so convicted.
Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
END OF SECTION
\,
Yacht Club Way Bridge 'Repair
City of A ventura Bid No. 10-12-]-2
erA Project No. 01-0103.115
00420 - 1
@
CITY OF AVENTURA
CITY MANAGER'S OFFICE
MEMORANDUM
TO: City Commission
FROM:
Eric M. Soroka, ICMA-CM, CitY. a
r te =f2j
BY:
DATE:
Antonio F. Tomei, Capital Projects
December 15, 2009
SUBJECT: Aventura Arts & Cultural Center
Utility Easement Dedication to the City of North Miami Beach
January 5, 2010 City Commission Meeting Agenda Item 5,.~
Recommendation
It is recommended that the City Commission adopt the attached Resolution dedicating
a Water Utility Easement as outlined on the attached sketch and legal description to the
City of North Miami Beach as required for the Aventura Arts & Cultural Center.
Backaround
Easement dedication from the property owner, City of Aventura, to the utility owner, City
of North Miami Beach is required to allow the City of North Miami Beach to operate and
maintain water services to the Aventura Arts & Cultural Center.
If you have any questions or need any additional information, please feel free to contact
me.
Attachment:
RESOLUTION NO. 2010-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DEDICATING A WATER
UTILITY EASEMENT TO THE CITY OF NORTH MIAMI
BEACH, FLORIDA ON THE AVENTURA ARTS AND
CULTURAL CENTER SITE; PROVIDING FOR
RECORDATION; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Aventura requires potable water service to the new
Aventura Arts and Cultural Center located at 3385 NE 188th Street; and
WHEREAS, the City of North Miami Beach requires an easement for operation
and maintenance of water service lines for the new Aventura Arts and Cultural Center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The Easement dedication, as reflected on the attached Easement,
inclusive of the sketch and legal description, is hereby accepted and the City Manager
is hereby authorized to cause such Easement to be recorded in the Official Records of
Miami-Dade County, Florida, subject to confirmation by the City Attorney as to the legal
form and sufficiency of the Dedication and instrument of conveyance.
Section 2. The City Manager is authorized to take all action necessary to
implement the purposes of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by
, who moved its
adoption. The motion was seconded by
, and upon being put to a
vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Vice Mayor Luz Urbaez Weinberg
Mayor Susan Gottlieb
Resolution No. 2010-
Page 2
PASSED AND ADOPTED this 5th day of January, 2010.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Prepared by: City ofNMB
17050NE 19 Avenue
NMB, FL 33162 (305) 948.2967
EASEMENT AGREEMENT
THIS AGREEMENT made and entered into this
day of
, 20_, by and between THE CITY OF A VENTURA. 19200 WEST
COUNTRY CLUB DRIVE. A VENTURA. FL 33180, as First Party, and CITY OF NORTH
:MIAMI BEACH, a Florida municipal corporation, hereinafter referred to as CITY.
WHEREAS, First Party is the owner of the property described in Exhibit A, attached
hereto, in Dade County, Florida, and
WHEREAS, First Party desires to cooperate with the City to provide better water service
to its property; and
WHEREAS, First Party has agreed to give the CITY the easements and privileges herein
set forth to construct and maintain the necessary mains and other needed facilities.
NOW, THEREFORE,
WITNESSETH:
That for and in consideration of the premises and in further consideration of the
sum of Ten Dollars in hand paid to First Party by CITY, receipt whereof is hereby acknowledged
by First Party, it is agreed as follows:
A ventura Arts & Cultural Center
December 9, 2009
1
Initials:
Developer:
City:
Prepared by: City ofNMB
17050 NE 19 Avenue
NMB, FL 33162 (305) 948-2967
1. First Party hereby grants and gives the CITY, its successors and assigns, the
exclusive right and privilege to construct, maintain and operate in the property described in
Schedule "B" hereto attached and made a part hereof, for the construction, operation and
maintenance of water facilities (including transmission mains, distribution mains, supply pipes,
collection pipes, manholes, valves, connections, pumps and all other physical facilities and
property installations) that are required, including necessary rights of ingress and egress through
the property of First Party for such period of time as the CITY, or its successors or assigns,
requires such rights, privileges or easements for operation and maintenance of said system or
systems.
'. , \
2. The CITY will endeavor not to damage any of the owner's property during the
maintenance or repair of any of the CITY's facilities. However, in the event there is damage to
the First Party's property in the easement caused by the CITY during maintenance and repair of
~ \'
the CITY's facilities, the CITY will restore pavement, curb-gutter, sidewalk and sod at its cost.
The CITY will not be responsible for the cost of repairs to structures, landscaping, or any other
property lying within the easement should they be damaged by the CITY during their
maintenance and repair operations.
3. Nothing in the Agreement and the easement herein granted shall be construed to
prevent First Party or its successors in interest from granting exclusive or non-exclusive rights,
privileges and easements to other persons, firms and corporations, for furnishing utility services
A ventura Arts & Cultural Center
December 9, 2009
2
Initials:
Developer:
City:
Prepared by: City ofNMB
17050 NE 19 Avenue
NMB, FL 33162 (305) 948-2967
other than water service, providing the location of the other utilities are not 10cated in an area
above the water facilities from three (3) feet on one side of the facility to three (3) feet on the
other.
4. First Party covenants and agrees that all instruments of conveyance executed by it
with respect to any parcel or parcels of its property shall contain a legend that such conveyance is
subject to the rights and privileges granted by this Agreement to the CITY, its successors and
assIgns.
5. The foregoing provisions contained in this Agreement are hereby declared to be
reservations, conditions, limitations an~ restrictions running with the above describ~d lano. .and
each and every part and parGeltbere9f and shaU. be. binding upon aU .su4se.q\:l.~pt o~r:s :and
purchasers thereof and all grantees n.amed in deeds of conveyance covering any 'P&ft' or parcel ,of
, I .;.
said land.
6. First Party does fully warrant that it has good title to the above property and that it
has full power and authority to grant this easement.
This Agreement shall be recorded by the CITY on the Public Records of Dade County
with the First Party to pay all costs of recording.
A ventura Arts & Cultural Center
December 9, 2009
3
Initials:
Developer:
City:
Prepared by: City ofNMB
17050NE 19 Avenue
NMB, FL 33162 (305) 948-2967
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
Signed, sealed and delivered
in the presence of:
THE CITY OF A VENTURA
BY:
Signature of Witness #1
Eric M. Soroka, City Manager
Printed Name of Witness #1
Printed name
Signature of Witness #2
Address
ATTEST:
Teresa M. Soroka, City Clerk (SEAL)
Printed Name of Witness #2
Printed Name
Address
STATE OF FLORIDA COUNTY OF
Before me personally appeared
and
, to me well known, and known to me to be the individuals
described III and who executed the foregoing instrument of the above named
, a Corporation, or having produced current drivers license as
identification, and severally acknowledge to and before me that they executed such instrument of
said Corporation, and that the seal affixed to the foregoing instrument is the corporate seal of
A ventura Arts & Cultural Center
December 9,2009
4
Initials:
Developer:
City:
Prepared by: City ofNMB
17050 NE 19 Avenue
NMB, FL 33162 (305) 948-2967
said Corporation and that it was affixed to said instrument by due and regular corporate authority,
and that said instrument is the free act and deed of said Corporation and did/did not take an oath.
WIlNESS my hand and official seal, this
day of
, A.D. 20
(Signature of Notary)
(Name of Notary Typed, Printed or Stamped)
(Title or Rank)
A ventura Arts & Cultural Center
December 9, 2009
5
Initials:
Developer:
City:
Prepared by: City ofNMB
17050 NE 19 Avenue
NMB, FL 33162 (305) 948-2967
THE CITY OF NORTH MIAMI BEACH hereby accepts this Grant of Easement.
WITNESS
WITNESS
CITY MANAGER
Printed Name
APPROVED AS TO FORM:
CITY ATTORNEY
CITY CLERK
(SEAL)
Printed Name
Printed Name
A ventura Arts & Cultural Center
December 9,2009
6
Initials:
Developer:
City:
SKETCH AND DESCRIPTION
UTlUTY EASEMENT .
A PORTION OF TRACT 'A' "HUBER TRACT"
PLA T BOOK 140, PAGE 58, OCR
N89iO'46-E
19.50'
~
~~
'CO
<... ..
.....
..~
.
~
c:
~
-
-t
--<
~
~
~
<.:
-t
~
....0
Q)"':
'CO
~.....
...
I'lf
TRACT 'A'
-HUBER TRACr-
PLA T BOOK 740, PAcE: 58, OCR
POC
SW CORNER OF
TRACT ~' "HUBER TRACr-
5 UNE OF TRACT 'A'
"HUSER TRACr-
l R...63.00
L=8. 78'
1J=0rsg'0.3"
R=2S.00
l.-25.51,
t!.-47'00'51.
N89'20'35"E
286.83'
HE 188th STREET
LEGAL DESCRIPTION:
A PORTION OF TRACT :4: "USER TRACT': AS RECORDED IN
PLAT BOOK 740, PAGE 58, OF THE PUBUC RECORDS OF
DADE COUNTY. FLORIDA. IJORf PARTICULARLY DESCRI8W AS
FOLl.OWS:
COWoIENCING AT THE SOUTHWEST CORNER OF SAID '7RACT
:4' "HUBER TRACT; THDlCE NORTH 89'20'.35" EAST. ALONG
THE SOUTH UNE OF SAID TTMCT :4: "HUBER TRACr-. A
DISTANCE OF 286.83 FEET TO A POINT OF CURVATURE;
THENCE EASTERLY AND NOR'THFASTERLY ALONG THE ARC OF
A CURVE TO THE LEFT. HAIANG A RADIUS OF 25.00 FEF:T
AND A CENTRAL ANGLE OF 47'00'51: AN ARC DISTANCE OF
25.51 FEET, TO A POINT OF REIIfRSE CURVATURE; THENCE
NORTHEASTERLY ALONG THE: ARC OF A CURVE TO THE RIGHT.
HAVING A RADIUS OF 6J.00 FEF:T AND A CEffTRAL ANGLE OF
07'59'03: AN ARC DISTANCE OF 8.78 FEET. TO POINT OF
siGlNNING, THENCE: NORTH 00'49'14" W!ST, A DISTANCE OF
4J.J4 FEF:T: THeNCE NORTH 89'10'46" EAST. A DISTANCE OF
'9.50 FeG; THENCr sourn 00'49""" C4Sr. A DISTANCE OF
18.60 FEET; THENCE SOUTH 89"0'46- WEST. A DISTANCE
OF 4.50 FEF:T; THENCE SOUTH 00'49'14- EAST. A DISTANCE
OF 15.76 FEET, TO A POINT ON A CURVE AT WHICH A
RADIAL LINE BEARS SOtmt 2.1'44'19" EAST: THENCE
SOUTHWESTERLY ALONG THE ARC OF A CURVE TO THE LEFT.
HAVING A RADIUS OF 6J.OO FEF:T AND A CENTRAL ANGLE OF
15'56'55: AN ARC DISTANCE OF 77.54 FEET. TO POINT OF
BEGINNING.
R."'1I8 if
PROFESSIONAL SURIICYOR & MAPPfR, UC
900 SW 51H STREET
BOCA RA TON, F1. :J.J486
(56') 372-2898
UCENSED BUSINESS No. LB77:J.J
SCALE: 1" = 20'
~~
~~
..~
~~ 'i
~ .
-'to .\ I'Ii
~,\
""\
R-63.00
L-17.54'
1F15~6'55.
... DADE COUNTY RECORDS
= POINT OF, BEGINNING
... POINT OF COItJUENCEMENT
... RADIUS
... ARC LENGTH
= CENTRAL ANGLE
LEGEND:
OCR
POB
POC
R
L
.<I
Il'lDtu
tMBPllIJ
SURVEYOR'S NOTES: ~ .tl,w"1
T. NOT VALID WfTHOUT THE: SlGNATlJRE AND ORIGINAl.. RAISED
SFAl. OF A FLORIDA UCENSED SURVEYOR de MAPPER.
2. 8ElfRfNCS SHOWN HEREON ARE 8ASCD ON THE: scum
UNE OF "HUBER TRACT" - BFARJNG S89'20'J5"W
J. THIS IS NOT A lAND SURVF:Y.
SURVEYOR'S CERTlACATE:
/ HEREB'I CER11FY THAT THIS "SKETCH AND DESCRIPTION" IS TRUE AND
CORRECT TO THE BEST OF JIY KNOWf.El)GE AND 8ELJEF. J FlJRTHER
CERTIFY THAT 11115 SKEICH MEETS THE: MINIMUM TECHNICAL STANDARDS
AS SET FORTH BY THE: FLORIDA BOARD OF PROFESSJONAL SURVEYORS
AND IiIAPPCRS IN CHIlPTCR 6'<117-6, FLORIDA NJliINlSTRATM CODE
PURSUANT TO SECTION 472-027, FlORfI)A STATUTES.
~~~
DATE' .,. 30' cFI
BY:
I/ICfIAEL D. KUMKIEW1CZ
PROFESSIONAL $URIIEYOR de UAPPER
Fl.OR/DAREGlS1RATlON No, LS66'7
REVISION
SKETCH d: DESCR/PTlON
OWN
MK
PROJECT No.: 09114
DATE FB/Pg. CKD
8-27-09 GM
Prepared by: City ofNMB
170S0NE 19 Avenue
NMB, FL 33162 (305) 948-2967
SCHEDULE "B"
(Legal description of fifteen (15) foot utility easement)
A PORTION OF TRACT "A", "HUBER TRACT", AS RECORDED IN PLAT BOOK 140,
PAGE 58, OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA, MORE
P ARTICULARL Y DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SAID "TRACT 'A' " HUBER
TRACT; 89020'35" EAST, ALONG THE SOUTH LINE OF SAID TRACT "A"; "HUBER
TRACT", A DISTANCE OF 286.83 FEET TO A POINT OF CURVATURE; THENCE
EASTERL Y AND NORTHEASTERLY ALONG THE ARC OF A CURVE TO THE LEFT,
HAVING A RADTIJS OF 25.00 FEET AND A CENTRAL ANGLE OF 47000'51", AN ARC
DISTANCE OF 25.51 FEET, TO A POINT OF REVERSE CURVATURE; THENCE
NORTHEASTERLY ALONG THE ARC OF A CURVE TO THE RIGHT, HAVING A
RADIUS OF 63.00 FEET AND A CENTRAL ANGLE OF 07059'03", AN ARC DISTANCE
OF 8.78 FEET, TO POINT OF BEGINNING, THENCE NORTH 00049'14" WEST, A
DISTANCE OF 43.34 FEET: THENCE NORTH 89010'46" EAST, A DISTANCE OF 19.50
FEET; THENCE SOUTH 00049' 14" EAST, A DISTANCE OF 18~60 FEET; THENCE SOUTH
89010'46" WEST, A DISTANCE OF 4.50 FEET; 1;:FlENGE SbUTHOo049'14'" EAST, A
DISTANCE OF 15.76 FEET, TO A POINT ON A CURVE. AT WHICH A RADIAL LINE
BEARS SOUTH 23044'19" EAST: THENCE SOUTHWESTERLY ALONG THE ARC OF A
CURVE TO THE LEFT, HAVING A RADIUS OF 63.00 FEET AND A CENTRAL ANGLE
OF 15056'55", AN ARC DISTANCE OF 17.54 FEET, TO POINT OF BEGINNING.
A ventura Alis & Cultural Center
December 9, 2009
8
Initials:
Developer:
City:
CITY OF A VENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission ~ J
FROM: dr=;c M. Soroka, ICMA-CM~Y Man~
BY: . -7Brian K. Raducci, Finance Director
DATE: October 28, 2009
SUBJECT: End of Year Budget Amending Ordinance - FY 2008/09
1st Reading November 3, 2009 City Commission Meeting Agenda Item ~
2nd Reading 31hJoltl<i ~,20lQ.. City Commission Meeting Agenda Item G3
RECOMMENDATION
It is recommended that the City Commission approve the attached ordinance amending the FY
2008/09 budget.
BACKGROUND
As you are aware, the Finance Department is preparing the City's official books and records for
the upcoming FY 2008/09 year-end audit. Now that most of our year-end adjustments have
been posted, we have the necessary information to formally amend the FY 2008/09 budget.
This "clean up" amendment is a normal part of our year-end fiscal operations and is prepared to
ensure that the "final" adopted budget contains sufficient appropriations to satisfy all actual
expenditures.
This ordinance will appear on the November 2009 and January 2010 agendas to comply with,
Section 166.241 (3) of the Florida Statutes. Although this section requires all budget
amendments be made "within up to 60 days following the end of the fiscal year," we will be
unable to have the ordinance on second reading until January 2010 as there is no December
meeting. This process is consistent with the City's past practice as the ordinance will appear on
first reading prior to the November 29, 2009 deadline.
We are only required to amend budgets when a Department's total budget has been exceeded.
At September 30,2009, the General Fund (001) requires a budget amendment of $685,000. In
all cases, we will only amend the specific expenditure accounts primarily responsible for the
amendment and in some cases, associated revenues may be increased to justify the overage in
expenditures. Listed below is a summary of the amendments by department and the
circumstances that support each recommendation.
Page 2
Memorandum to City Commission
End of Year Budget Amending Ordinance - FY 2008/09
General Fund - (001) - $685,000
Leaal (0601) - $35.000
Requires a budget amendment of $35,000 primarily due to higher than originally anticipated
legal fees. This overage will be offset with additional Red Light Violation revenue.
City Clerk (0801) - $5,000
Requires a budget amendment of $5,000 primarily due to higher than originally anticipated legal
advertising fees related to amending the Comprehensive Plan. This overage will be offset with
additional Unified Communications Tax Revenue.
Community Development (4001) - $580,000
Requires a budget amendment of $580,000 primarily due to an overage of approximately
$200,000 and $380,000 in Building Inspection Services and ATS' Red Light Violation processing
costs respectively. Both overages are due to higher than anticipated activity experienced during
the year.
Both of the overages described above are offset by $200,000 and $380,000 In additional
Building Permit revenue and additional Red Light Violation revenue respectively.
Arts & Cultural Center (7001) - $65,000
Requires a budget amendment of $65,000 primarily due to an overage related to the costs
associated with management startup services. This overage will be offset with additional
Unified Communications Tax Revenue.
The budget amendments outlined above, are expected to have little to no impact on the FY
2007/08 overall budget or carryover that was utilized in the preparation of the FY 2008/09
budget. Based on this analysis, I recommend approval of the attached Ordinance.
ORDINANCE NO. 2010-01
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE
NO. 2008-15 WHICH ORDINANCE ADOPTED A BUDGET
FOR THE 2008/2009 FISCAL YEAR BY REVISING THE
2008/2009 FISCAL YEAR OPERATING AND CAPITAL
BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the City and upon the recommendations of the City Manager (and the concurrence of
the Finance Director as to Accounting Principles), it is deemed necessary to adjust,
amend and implement the 2008/2009 Operating and Capital Budget as set forth in
Exhibit "A" attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2008-15, which Ordinance adopted a budget for the 2008/2009 fiscal
year, by revising the 2008/2009 budget as set forth on the attached Exhibit "A" which
exhibits are deemed incorporated by reference as though set forth in full herein.
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Ordinance No. 2010-01
Page 2
Section 4. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading and shall be applicable retroactively from and after
October 1,2008.
The foregoing Ordinance was offered by Commissioner Holzberg, who
moved its adoption on first reading. This motion was seconded by Vice Mayor
Weinberg and upon being put to a vote, the vote was as follows:
Commissioner lev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Vice Mayor Luz Urbaez Weinberg
Mayor Susan Gottlieb
yes
yes
yes
yes
yes
yes
yes
The foregoing Ordinance was offered by Commissioner _, who moved its
adoption on second reading. This motion was seconded by Commissioner _' and
upon being put to a vote, the vote was as follows:
Commissioner lev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Mayor Susan Gottlieb
PASSED AND ADOPTED on first reading this 3rd day of November, 2009
2
Ordinance No. 2010-01
Page 3
PASSED AND ADOPTED on second reading this 5th day of January, 2010.
SUSAN GOTTLIEB, MAYOR
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITYAt:i ~
3
CITY OF AVENTURA
GENERAL. FUND 001
FY 2008/09 BUDGET AMENDMENT
3149000 Unified Communications Tax $ 2,298,000 $ 70,000 $ 2,368,000
3221000 Building Permits 800,000 200,000 1,000,000
3542000 Red Light Violations 415,000 415,000
Total Revenue $ 3,098,000 $ 685,000 $ 3,783,000
TOTALAMENDMENTS-REVENUE $ 685,000
EXPENDITURES
LEGAL (0601)
CONTRACTUAL SERVICES
3120 Prof. Services - Legal $ 275,000 $ 35,000 $ 310,000
Total Legal $ 275,000 $ 35,000 $ 310,000
CITY CLERK'S OFFICE (0801)
OTHER CHARGES & SERVICES
4911 Legal Advertising $ 35,000 $ 5,000 $ 40,000
Total City Clerk $ 35,000 $ 5,000 $ 40,000
COMMUNITY DEVELOPMENT (4001)
CONTRACTUAL SERVICES
3101 Building Inspection Services $ 580,000 $ 200,000 $ 780,000
3401 Red Light Violations 380,000 380,000
Total Community Development $ 580,000 $ 580,000 $ 1,160,000
ARTS & CULTURAL CENTER (7001)
CONTRACTUAL SERVICES
3112 Prof. Services - Management Services $ - $ 65,000 $ 65,000
Total Arts & Cultural Center $ - $ 65,000 $ 65,000
TOTAL AMENDMENTS - EXPENDITURES $ 685,000
/
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami. Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
V. PEREZ, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
Cour:ty, Fluilda; tLallhe; attachGd copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF AVENTURA
PROPOSED ORDINANCE MEETING - JANUARY 5, 2010
in the XXXX Court,
was published in said newspaper in the issues of
11/20/2009
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
," heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securin this advertise ent for publication in the said
newspapGr.
Sworn to and subscribed befor
m d'Y06E~09
f
(SEAL)
V. PEREZ personally known to me
""\!~""'" 8 THOMAS
,*>!I'~ .
!.: "-Ji.O\:: Commission # DD 937532
~.~i~! Expires November 2,2013
"~ ,;, ~~>' Sonclo!d T1vu Tilly F.~. !nsuraoce 1lOIJ.385-7019
'(IjUI\"
~
"\.~'OTi'
CITY OF A VENTURA'
I
~
IpUBLlC NOTICE OF PROPOSED ORDINANCE
'NOTICE IS HEREBY GIVEN that on Tuesday, the. 5th day of Janua
'2010, at a meeting of the City Commissioll.qt the City of Aventura to b
held at 6:00 p.m. in the Commission Chamber of the Aventura Gover.n-
iment Center, 19200 West Country Club Drive, Aventur~, Florid,a, the Cltyl
Commission will consider the adoption of the follOWing Ordinance on
'second reading, entitled: ' . .
!AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2008-15
'WHICH ORDINANCE ADOPTED A BUDGET FOR THE 200812009
IFISCAL YEAR BY REVISING THE 200812009 FISCAL YEAR OPER~T:
ING AND CAPITAL' BUDGET AS OUTLINED IN EXHIBIT A
'ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO.
'ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. ,
. I
The proposed Ordinance may be inspected by the public at the Office of
the City Clerk, 19200 West Country Club Drive, Aventura, Flon~a.
Interested parties may appear aUhe Public Heari~g ~nd be heard with
respect to the proposed Ordinance. Any person .wlshlng to address the
City Commission on any item at this Public Heanng may do so after the
Mayor opens the public hearing.
In accordance with the Americans with Disabilities Act of, 1~90, all
persons who are disabled and who need specill:I, accommo!latlons to
participate in this proceeding because of that disability should ~ontact the
Office of the City Clerk, 305-466-8901, not later than two bUSiness days!
!prior to such proceedings.
If a person decides to appeal any decision made by the C!ty Commission
with respect to any matter considered at a meeting or heanng, that person
will need a record of the proceedings and, for ~uch .purpose, m~y need to
'ensure that a verbatim record of the proceedings IS made, whlC~ record
!includes the testimony a~~ evidence upon which the appeal IS to be,
[based. I
, Teresa M. Soroka, MMC City Clerk I
h 1/20 09~:.188/.t35H.4PM1