Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
09-09-2009
Arts & Cultural Center Advisory Board Meeting September 9, 2009 10:30 AM 19200 W. Country Club Drive Fifth Floor Executive Conference Room Agenda 1 , Call to Order/Roll Call 2. Approval of Minutes - July 13, 2009 meeting 3. PACA Reports: · Introduction of General Manager - Steven Clark · Programming Update · Examples of Performance Budget · Summer Camp · Fund Raising ISponsorships 4. City Manager Reports · Project Update · Proposed Topping-off Event 5. Other Business 6. Adjournment This meeting is open to the public. Notice pursuant to Section 286.0105, Florida Statutes, if applicable, is hereby incorporated by reference. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466-8901, not later than two days prior to such proceeding. Please be advised that one or more members of the Aventura City Commission may attend this meeting, A~ - MINUTES ARTS AND CULTURAL CENTER ADVISORY BOARD MEETING July 13, 2009 -10:30 a.m. Aventura Government Center 19200 W. Country Club Drive Aventura, Florida 33180 I. Call to Order/Roll Call: The meeting was called to order by Chairperson Gloria Muroff, Members present: Daniel Andai Amit Bloom Barbara Brodsky Nancy Gillen Doyle Gloria Muroff Dr. Jules Oaklander Lenore Toby-Simmons Members absent: Judy Scott Lotwin I bis Romero As a quorum was determined to be present, the meeting commenced, II. Approval of Minutes: A motion to approve the June 9, 2009 meeting minutes was offered by Ms. Bloom, seconded by Ms, Toby-Simmons and unanimously passed. III. PACA Reports. Representatives of PACA provided an overview of the proposed programming schedule for May to September 2010, discussed the grand opening event for November 2010, fundraising/sponsorships and presented the proposed rental structure. IV. City Manaaer Reports: Mr, Soroka discussed the proposed budget for 2009/10, the project update and requested approval of the rental rate schedule. A motion to adopt the rental rate schedule was offered by Ms. Bloom, seconded by Ms. Doyle and unanimously approved. V. Other Business: Next Board meeting scheduled for September 9, 2009 at 10:30 a.m. VI. Adiournment: There being no further business to come before the Board at this time, after motion made, seconded and unanimously passed, the meeting adjourned at 11 :45 a,m. Teresa M. Soroka, MMC, City Clerk Approved by the Board July 13, 2009, Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based, Avi Cronicles Jun-10 BUDGET Print Date: 9/9/2009 Performances: 8 COMPS SEATS MKTIHSE ARTNSU AVAIL PRICE Total Sold Seats: PER PERF 2,280 100% 2,052 90"1. 1,824 80% 1,036 45% 1,120 49% Tier 1 325 30 10 285 $ 20.00 $ 5,700 $ 5,700 $ 5,130 $ 4,560 $ 2,591 $ 2,799 Tier 2 - - $ $ - $ $ - $ $ - $ - Tier 3 - - $ $ $ $ $ $ - $ - Tier4 - - $ $ $ - $ $ $ - $ - Tier 5 - $ $ $ - $ $ $ - $ - One Show 325 30 10 285 $ 5,700 $ 5,700 $ 5,130 $ 4,560 $ 2,591 $ 2,799 18 Shows 2,600 240 80 2,280 $ 45,600 $ 45,600 $ 41,040 $ 36,480 $ 20,727 $ 22,394 Taxes 6.00% (323) (290) (258) (147) (158J1 less Surcharge (%) 0.00% - - - - less Surcharoe 1$) $ - - - - - INET POTENTIAL $ 45,277 $ 40,750 $ 36,222 $ 20,581 $ 22,236 EXPENSES ARTISTS GUARANTEE $ 3,500 $ 3,500 $ 3,500 $ 3,500 $ 3,500 Royalty 0.00% Sub-Total Artist Fees $ 3,500 $ 3,500 $ 3,500 $ 3,500 $ 3,500 PRODUCTION EXPENSES Other Talent Advertising 7,500 7,500 7,500 7,500 7,500 Additional Advertising Insurance ($.35 / seat) 910 819 728 414 447 labor 1,120 1,120 1,120 1,120 1,120 Stagemanager Runner Catering & Hospitality 250 250 250 250 250 Rent and house package 5,150 5,150 5,150 5,150 5,150 EACH PARTY SIGN BELOW: Security/Police/ FOH Stage Manager 900 900 900 900 900 Piano Player@ $100/show 800 800 800 800 800 Tuner 150 150 150 150 150 X Ground Transportation for Hotel Accommodati Rental Equipment ASCAP/BMI/SES (0.00% of gross) X Air Transportation - 2 flights @ 250 Kelley Shanley, for PACA D/B/A BCPA Rental Car - BUY OUT Other 50 50 50 50 50 Bagels. possible sponsor? 180 180 180 180 180 Sub-total Production $ 17,010 $ 16,919 $ 16,828 $ 16,514 $ 16,547 BOX OFFICE CHARGES 4,00% Visa/MC/Discover Charges 1,040 936 832 473 511 4.00% Amex Charge 584 525 467 265 287 3.50% Box Office Fee 1,596 1,436 1,277 725 784 4.00% Tickelmaster Outlet Fees 5.00% Tickelmaster Phone Fees $35 Box Office Set Up 20% 10.00% Group Sales 912 821 730 415 448 5% 12% Subscriber/Memberships $0.50 per camp Ticket Printing Fee for Comps 160 160 160 160 160 Sub-Total Box Office $ 4,291 $ 3,878 $ 3,465 $ 2,038 $ 2,189 TOTAL EXPENSES (lESS BOX OFFICE) $ 20,510 $ 20,419 $ 20,328 $ 20,014 $ 20,Q4 7 PROMOTER PROFIT 0% $ - $ $ $ SPLIT POINT (INCLUDES BOX OFFICE) $ 24,801 $ 24,297 $ 23,793 $ 22,052 $ 22,236 PROFIT! LOSS $ 20,476 $ 16,452 $ 12,429 $ (1,471) $ Split 50'10 to Artist / Company $ 10,238 $ 8,226 $ 6,214 $ (735) $ 50'10 to Promoter $ 10,238 $ 8,226 $ 6,214 $ (735) $ Printed on 9/9/2009 at 9:32 AM Broward Center I Performing Arts Avi Cronicles 8 shows -f ,'\.~ \ it j " ~,a:!!; \.i~: -.,- ...~ 1t_~ \ 4: o r./)O .. s:: .... c:G ... e~ '1;.- ~t .- ..., ~O o ~ g~~% t.~ ';;>-.go~c~ rJl <I'l rJl o;::l ell ~-Eell~O~ ;;. ~.....~- ~ ......... .... ..... o;::l ~~ ~ o;::lo ..... B ':::"'"..... ell "- ;;. ",,_ ~ ,n ..(.~ 5 ..... ~ ao;::lellti~~ o~~~S,.s::: .~ (.) .~ ~ ~ := .... -d "t:; .... ~..... .t:l~<I'lgto:!~ ~ to:! ~ ~ ~ <I'l g ~ t ~ o'~ "ta ~ .... la ~sla o~. .~ .~ r.) g ~'g ~ o;::l .S ~.......o ~ o;::l S o ..... <I'l- l" ~ "ta ........ ~ ~to:!....'{S';t.So Q ~.s..... . to:! ';;>-. t::o~Cl~~~ .'!J. ell ~ tj, ~ ..... ell ~ ~ Q "0 '(j; e g ,9. -%:E g ,g .~ .5 to:! <I'l ~ :-.... o~ o;::l ~.;, ~ ell.:e <I'l g ~ ~.5"O ..... g ~ ~~ ,S c..... 1:)~~ .g .s...s o S ... -d'to:! o.Q"C. -- Q ~......... ~~ 5 z.e-d g ~ 'Q ~.~ ;;. -~.'tij <I'l~5 .-'" 'fJ} ../pool: ~g~ rJloll<l'l.......OQ .Qt/l<l'l 'o;::l ~'o;::l 0 ..... ~ ~..c; -d Q ,.,.... ''6b - la t-< ~ ..... la ~ ~~ <I'l<l'l ~O::'-Q ::::: ,... <I'l ell Q ....... ..... ..... ~..... ~ rJl~ ~ 0..0 ~ &w"g ~S.8~g</l,..:l~~to:! o.~~ 7:>g:g</le-d o 0.......... to:!..... ;;. Q Q (::l ~ ';;1 0 ~ 1:) to:! ~ S to:! ......~Q ~.goeg~ o p. % ~ 0 e ""0 0 "0 .;:: ~ t/l ~ 0 ;;.. 0. Q ~ Q'C 0.... ~.... - </l ~;;. r.) ..... ~ ... 1:) t/l .... </l.... ~~~.g~~~-%g:€ I" to:!.::' e ~ ~ ell.... ~ "'g </l ~ 0.$ ~ b ~ ~ S ~ ,g S Q ..... "0 <I'l ~ ..... .~ "ta ~ ~e -d g 3 '$ ~ Qo. ~eg"Oo..(.r.) ~ '!J..'!J. to:!';; g..... ~ to:! Q ",p ';t. e ~ g:,,..:l >-' 5 "ta ~~ ~</lto:!~';Ze~ ~OG.i~:.Bp...~d~ell' .... 0 r.) o;::l to:! _ ~ -- 3 ;;. S'o e la Q 0 e .';!lv :;:: ..(..t::;;' ollp...~i..?~.t:l g~ ~ s ~ .i.5~' e 1:1 :=~.... :.~:::b ~.~ ~~ :=::-...... ._ ~ ~ l ..:~:= ~ ,;t C ~~~ ~~~ - "" := ~ ~ .....=~ ~ ~~ ~%~ 1:1 .=. .':2 ~....;c 'loi'loi~ := '5 := ~ ~ o::s ~:='loi ""~ ... o::s _ a .=. ~- ... := :: .. '';: <,;j ~"".=. ~~.'::l ~~~ ~.5~ -d-d </l"O ....</l~ <I'l ';;>-."t:; Q </l G) G) (\J _ '$ ~ G) ~ r.) to:! "0 r.).d. G) - .... .!::! g to:! (::l 8 ~ ~ G)'$ ..... .S % ~ ~ r.) ...... -d g S ~ '$ g ~ ~ ~ ~ e e to:! 0 ~ ..-, $ ~ ..(. r.) .^ to:! e uto:! r.) oll ..... co ...... s.c r.) o;::l to:! <I'l ~ ~"t:;...:g, ';;>-. 0 0 w G).... to:! 'o;::l .... - t/l .... ... "d ~ ~ s ~ _ ~,.,.... ~ ~.~ g 0 ~ ~ 0 "0..( " !l 0 "0 e g- ~." ~ g \i\ '" ';t. :::;s</lat/l ~~r.)t/l.:::; ..... ~ -d to:! G).~ ~ ~ ""0 to:! 0 -d g ~ ::( a \i\ '0 <l B 0 .y'. 'iJ Jl \i\.a 0 7< Q ~ </l ~ t '{S 'c ..... </l....... (:Cl t'-: ... ,..., 0 oll..... tj, ~ B ~ oll 0 .;:; ~ ~ g b B .S "0 7:> lJl <n 'S g <I'l ~ .u .~ 0 ~ 9 "ta ~.t:: ~ ~::.- <n "0 .... ~ ~~;::.....G)- </l....<I'l... G)~;;' ~ ~,.,.... "O.t:: e -d .... ..... ~ ~ ~ ..a ~ G) """'0 C<n ^getj,o.t:l.....~B"g o to,; ~ t':l to >> 0 0 ..-, G) t/l o;::l to:! o-::i.....</l .~....$7"Qell~.t::~>- H ::.- ..... ..... 'eJl ..c; "0 P -- ..... </l ...;;. <I'l.... . n .......... o.v ~ .... ~ G)..t:; Q ~.... r.) -d '%0 .... 't; G) </l-:il ~ r.) .~ ,..., ....... .t:: to ~ ~ I .t:l Q'S "ta ..... '.. g ~ on"'~:;'~'" 0 .. '" l! u :g 'c :.B .S ::::: .t:: a ... e';;; ~'$ Q Q >; ~g~ll'~~:;.1l~%."..(~.ag .c: ..... .... "0 o;::l .... ~ 0 G) ~ ....."ta5J:,QoS r.)"Ot:~"taS~ ;: <l:9 \fE il .s Jl <l \i\ \\ ll.s g O! '" e ~ ~ l ...V) 1\ ~6 'S c ~B o '.... ""'" ;:: ~ ~ >:: ~ ~ ..:!:! ~ ~ ....: .~ ~ <:.) ~ ~ ;:: .S ""'" ~ \.C ~ <:.) ~ ~ -d-d"ta.c:Q....~ ~s..c;.~-:6g~ ....~4>.......~ '{S,f;'.~-d eO G) ~ G) .~ go'" .;. e e ~ .~ g S u 0 G) ~ ..D.~ ... G)r.)~~ ~~ .... ,.......8SS4>- Ii'~~'" 1l 8.a~~nH~ e %.@ Ii ~ ,.~..;~ '0 l>'~'1l~ g o g. tl ~ e i "Q) ....... .e e ~ ';::C ~ >> s ..c; bll ~ . 0 -d''!2. '" ~ :a ... .... w .... 4> ~ ..... .... '" ~.t:: to:!.V- .c ~ ~ Ell Q.c: ~ ~ ~ -d ~ I:-' .t::'; ~ .... .v .......... '" .... e Co ,... G) 'is ... < g -d e.5 ... bll ~ ~ -d -d . 8 o,S . ~ g.s ..... <E ~ P ~ ~ ~ S'~ ~ == ~ 4> < -d 0 ~-.:..c: 4) ~ e ~ 'i .B ~ ~ ~ ~o ~ ~ ~ ~ ~ 4> <E .s ~ Oi:ol 4> G) ~o .....~"'....to:!r.). ..... ~-:6:€.,g Ell~P::06-d'G),g g.8~ ~ . ~ "0 ~'" ""& t. Ii \l ~ .... a " ~ 0 '" 0 .e 4> r; ~ bll = ~.t:l ;.-. r-. ~ 0 ~ -d I .c: - ~ ~ -a r.) '" .... ..c; ~.~ 4> 4) "0 g G) .... ,..... =..... 5 ifJ -d ~ G) 4> e e......~ to:! ~_...~ 4)l=C .s e p....o ~ ..0 .;:: co (:Cl < ~ -d ~ ~ .t:l p.. __...-'0- ~CI) ~ '" ~~oco~:cJ Q ... to O),.jo e ~IIIC~'"iiitOcO l= -"o,o.c.-IIlCl)J) ~ o'~c.>c>-C:: ~ J)~totOoc~.c: 0 tOlII'OCI);ltO.s=: >-' c..toEtO' ::.- .c.III::1tO" 1:'" i,"; "'-0 ~o ~ ::I.c._IIIC1)IIl.!l'O Z ~... ';~CI)C:CI) 1 to _...~CI)c. III -6 '0 - Co'- ... r. ; ::I~:=' _v,tOlII 011I00. ..to CI) (j'_ III',E'O:& 111 CI).:I' e c f S ~ g ~.s. c.~tO.!~elll'"iii'O _ 0._::1111 c CD- .c.'O~CI) to .c.OCc.>CI)::I-CDIII ...:t. 0 111'0 c.> .~-:S CI) .c. g illS to CD '0 .~ 111 Ii ::I CD 0) O)Ec .~ 0 0 'Oc.>1II t1-d ..~ ~ .... o~ ~'g .~to:! ~~ ::::~ ~:: b ~ t ... -~ := -i: := i ~ := ~ ~ ... ~ -. ~. .=..... .':,i ~ ~p... ~~ ~l 'loi ;0 .:= ~ - .=. ."" i ~ 'loi oCl ~ - ~ ;0 '= .=. ~ :: .~ oS $ ~ ~ "" _,.oJ _ o::s ~:: .= t:l ~ ... .t:, .0 :"C:l ~ := ~1:: E=~ :: = ~~ ~~~ ~V\ '<oj ~ 'loi 0 ",,'- p... ~~ o::s ~ >-' =:'_'7 t:l~::""" c-"'sQ ~:=:::.t: t i ~r; ""S~ .... ~.... ~t:='i :: '.;: o::s ~.:c~ ",,~l:i' ~~ e. t:l ^ "" .c. ;;::., ~~~ -d ta ~~ ~ ..(..~ rfl 6~ ~ ~~.....~ ~ ~~ to:! ...;, c: >-.e ~....o .... ~~"'% ..( ~< ~ ~1 '" o ,...J ~ = ~ :: ~ Oi:ol 'II) s'5"Q) - .~.g ~ -.5 _t:l(/) ",,:::? I 1::.... g ~ ~ifJ .=. Q ~.,~ ~ .=.~b 'i~ l ~%~ i-< = t:l t:l t:l..:''''' i-<~'II) l: ;0 ~.::i.::a tj, 4)'... .~~ ~~~8 ~~~ .S '" e ~~<E 7p::.~ p.. ~~ ~ ~ ~~ ",~".;.~ g c: '" u '" o~"'~ .... I-' r.) (:l.; ~ e:~ b .S ~ r;,) o~ eo~ o ..... bll z~8~ >-,s z~ 8 -_._--,--",_.'-- FLORIDA VENUES COMPARABLE THEATER BOOKING FOR MAY-SEPTEMBER 2009 #of Theater Location Event Days Notes Brazil/Black Film Festivals account Colony Miami Beach 12 for 8 days of June events Byron Carlyle Miami Beach 2 Norris Center Naples I King Center Melbourne II Mahaffey Theater St, Petersburg 3 Van Wezel Sarasota 7 Gusman (Olympia) Miami 17 Polk Theater Lakeland 30 12 days are summer camp Flagler Auditorium Flagler County 12 The Florida Theater Jacksonville 4 Univ. of Florida Perf. Arts Gainesville 13 Thrasher Horne Center Orange Park I Peabody Auditorium Daytona I Ruth Eckerd Hall Clearwater 12 Tampa Bay Perf. Arts Tampa 27 IS events in May Barbra Mann Perf. Arts Ft. Meyers 3 Coral Springs Center Coral Springs 0 Tennessee Williams Theater Key West 3 Crest Theater Delray Beach 0 Saenger Theater Pensacola 6 Regional Theaters Theater Location Notes Maltz Jupiter Theater Jupiter Regional Theater-Season Nov. IO-Mar. 28 Asolo Theater Sarasota Regional Theater-Season Oct. 23-May 30 Mosaic Theater Plantation Regional Theater - Season Sept. I O-June 27 Actors Playhouse Coral Gables Regional Theater-Season Sept. 30-Aug. IS Florida Stage Manalapan Regional Theater-Season Oct. 12-May 12 Gables Stage Coral Gables Regional Theater-Season Oct. 18-Sept. 13 Aventura Arts & Cultural Center Advisory Board Meeting 09/09/09 PACA