06-09-2009MINUTES
~~ ~~Y ~ ARTS AND CULTURAL CENTER Aventura Government Center
ADVISORY BOARD MEETING 19200 W. Country Club Drive
Aventura, Florida 33180
June 9, 2009 - 10:30 a.m.
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Call to Order/Roll Call: The meeting was called to order by Chairperson Gloria Muroff.
Members present: Daniel Andai
Amit Bloom (arrived at 10:45)
Barbara Brodsky
Nancy Gillen Doyle
Gloria Muroff
Dr. Jules Oaklander
Ibis Romero (arrived at 10:35)
Members absent: Judy Scott Lotwin
Lenore Toby-Simmons
As a quorum was determined to be present, the meeting commenced.
II. Approval of Minutes: A motion to approve the May 12, 2009 meeting minutes was offered
by Ms. Doyle, seconded by Ms. Brodsky and unanimously passed.
III. Review of AACC Plans (PGAL). Representatives of PGAL reviewed the plans/renderings
and interior design of the facility.
IV. Rental Rate Schedule (PACA): Shelley Bradshaw, Performing Arts Center Authority,
addressed the Board and distributed and discussed the proposed rate schedule for the facility.
V. Other Business: Ms. Bradshaw announced that the first round of interviews for the Director
were completed and narrowed to four individuals, each of whom will be interviewed further prior
to final selection. Next Board meeting scheduled for Monday, July 13, 2009 at 10:30 a.m.
VI. Adjournment: There being no further business to come before the Board at this time, after
motion made, seconded and unanimously passed, the meeting adjourned
Clerk
Approved by the Board July 13, 2009.
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
P
Aventura Arts & Cultural Center
Non-Profit Rental Monday-Wednesday: $500.0
Thursday-Sunday: $600.00
Weekly Rate $4400.00
S rvice Package $300.00 per event
~Sluded in Service Pa ckage gdditional over 3.5 hours
Front of House $ 125/hour
Security/Police $ 150/hour
Cleaning/Maintenance $100/hour
Rental Rate Schedule
X009/2010_Season
Base Rent includes load-in on the same day and single performance or event lasting no longer than 3.5
hours. Additional hourly rates apply if the performance exceeds 3.5 hours. For multiple performances on
the same day, the rent increases by an amount equal to 50% of the base rent for each additional
performance.
Base Rent Commercial $750.00 per single performance d0ay
Tp~hnical Production
Stage Personnel As required at prevailing rates
Equipment Rental As required at prevailing rates
Box Office
Service Fee Commercial: 3.5% of Gross Ticket Sales, minimum of $250
Non-Profit: 2.5% of Gross Ticket Sales, minimum of $250
Credit Card Charges 4% of Gross Credit Card Sales
Group Sales
Consigned Tickets
Comp Tickets
Facili Fee
d,on-Ticketed Events
Florida Sales Tax
6/9/09
10% of Gross Group Sales
Commercial: $0.50/ticket
Non-Profit: $0.25/ticket
Commercial $0.50/ticket
Non-Profit $0.25/ticket
$ I.00/ticket surcharge on top of any ticket priced over $ i 2.00
$ I.00/seat usage fee
Commercial: 6% on all charges excluding labor
License Agreement
Aventura Arts & Cultural Center
Equipment Rental Rate
2009/2010 Season
Orchestra Package - $ 1501event
Draperies
Theater comes equipped with full stage b130 x 48sking. Ad$75/day or $300 wk (3 days or more)
White Bounce
Black sharkstooth scrim 36'x 48' $751day or $300Iwk (3 days or more)
Lighting/Sound
$ 150/day, $375/week (3 days or more)
Followspots - 2-HTI follow spots
$50/day or $200/wk (3 days or more)
Additional microphones
Cavalier Mics $50 each, $ 125/week (3 days or more)
Handheld Wireless Mics $50 each, $125/week (3 days or more)
LCD Projector -
$250/day, $625/week (3 days or more)
Dance Floor
Black lonseal "Lonstage" floor $ 100/day, $300/wk (3 days or more)
A 4% Production Services Fee will be calculated on the total Production Invoice and will be
added to the final settlement.
Note: Rate sheet will be modified as equipment is confirmed.
6/9/09 - 2 - License Agreement