07-16-2009 Workshop
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19200 West Countrv C'lnh Drive Aventnra Fl.:n llW
City Commission
Workshop Meeting
July 16, 2009
Immediately following 9 a.m. Commission Meeting
5th floor Executive Conference Room
AGENDA
1. Northeast Library Update by County Staff
2. Incentives for Construction of Green Buildings Ordinance (City
Manager) *
Future Action Required: Ordinance
3. Authorization to Submit Little League Charter Application (City
Manager) *
4. Founders Day Program (City Manager)*
5. City Clerk Review (Commissioner Joel) *
6. Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office ofthe City Clerk, 305-466-8901, not later than two days prior to such proceeding.
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
FROM: Eric M. Soroka, IC
City Manager I
TO: City Commission
BY: Joanne Carr, AIC
Community Development Director
DATE: July 8,2009
SUBJECT: Incentives for Construction of Green Buildings in the City of Aventura
Proposed Green Building Ordinance
July 16, 2009 City Commission Workshop
Following discussion at the June 18 City Commission workshop meeting, staff has
drafted the attached green building ordinance for further discussion. Ms. Estrellita Sibila
of Weiss Serota's Miami office, who is a LEED accredited professional, and Mr.
Anthony Abbate, our City's architectural consultant, also a LEED accredited
professional, will attend the workshop to assist in the discussion of the LEED process
and the architectural implications of the incentives in the draft ordinance.
The draft ordinance provides for voluntary participation by private developments in the
City and provides incentives based on the LEED rating level that a building achieves.
Those incentives are as follows:
I. LEED Certified and Silver BuildinQs:
· Expedited building permit review and inspection, so that applications for
green buildings would be given review and inspection priority over
applications that do not involve a green building
· Expedited site plan review with priority given to applications for green
buildings
· Marketing of green buildings on site construction signs.
. Plaque on the building designating the project under the Program.
The two preceding incentives require amendment to the City's Sign Code to permit the
building plaque and the additional language on construction signs. An LOR
amendment ordinance can be drafted separately to implement these provisions.
· Inclusion of green buildings on the "Go Green" page on the City's website to
recognize the building and to direct businesses that wish to lease or buy in a
green building.
· Eligibility for Green Building Award at the annual "Go Green" awards
ceremony.
· Administrative variances to allow orientation of the building to take full
advantage of available natural resources, such as yard setbacks, landscape
buffers, driveways, and/or architectural design standards needed to support
the proposed design in the opinion of the City Manager.
The administrative variances proposed require an amendment to the City Code to allow
these variances. An LOR amendment ordinance can be drafted separately to
implement these administrative variances.
II. LEED Gold or Platinum BuildinQs:
In addition to the incentives above for LEED Certified and Silver buildings:
· FAR bonus, with a 25% maximum increase of permitted FAR, as a conditional
use approval rather than a variance approval. This would provide a compatibility
standard rather than a hardship standard for increased floor area for this level of
certification.
· Lot coverage bonus as a conditional use, provided that the building has a green
roof or green rooftop amenities and provides increased Florida-Friendly tree
canopy and Florida-Friendly plantings to calm the heat island effect on site.
Both of these incentives require amendment to the City Code to add these bonuses to
the list of conditional uses in zoning districts. An LOR amendment ordinance can be
drafted separately to implement these bonuses.
In order to ensure that incentives are provided only for certified green buildings, the
draft ordinance adds a definition of green building to the City Code, adds a requirement
that the developer enter into an agreement with the City to provide a copy of program
registration, proposed certification checklist, detail of proposed credits for certification
and provides that the LEED checklist items must be shown on the building permit as a
condition of permit issuance. The proposed level of certification is to be guaranteed by
bond or letter of credit, which would be forfeited to the City if the level is not attained.
The bond or security amount is recommended at 1 % of construction costs. Staff is
concerned that an increased amount of security may be a disincentive to development
of green buildings. Our assurance that the building is developed as proposed will come
2
from the certification checklist and requirement that those checklist items be shown on
the building permit application, as a condition of approval of that permit.
The draft ordinance further provides that certification of the building will be made by the
Green Building Certification Institute; that program information will be posted on the City
website for the purpose of educating potential or current program participants; that City
staff are encouraged to attend green building training; and that staff will annually review
the program to determine need for changes to increase its effectiveness and report on
such review to the City Commission.
3
ORDINANCE NO. 2009-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY
CODE OF THE CITY OF A VENTURA BY ADDING NEW ARTICLE VI. ENTITLED
"GREEN BUILDING PROGRAM" TO CHAPTER 14 OF THE CITY CODE;
ESTABLISHING DEFINITIONS, STANDARDS, PROCEDURES, REQUIREMENTS
AND INCENTIVES; PROVIDING FOR VOLUNTARY PARTICIPATION RELATING TO
NEW CONSTRUCTION OR SUBSTANTIAL RENOVATIONS AS PROVIDED IN THE
ARTICLE; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE
CODE; PROVIDING AN EFFECTIVE DATE.
WHEREAS a green building is a structure that is designed, built, renovated, operated or
reused in an ecological and resource efficient manner; and
WHEREAS the Leadership in Energy and Environmental Design (LEED) Green
Building Rating System, developed by the U.S. Green Building Council (USGC)
provides standards for environmentally sustainable construction; and
WHEREAS the hallmark of LEED is that it is an open and transparent process where
the technical criteria proposed by the LEED Committees are publicly reviewed for
approval by the more than 10,000 membership organizations that currently constitute
the USGBC; and
WHEREAS green building construction results in benefits to the environment, economy
and health of the community; and
WHEREAS the City Commission has determined that due to these benefits, it is in the
best interest of the public health, safety and welfare of the citizens, residents and
workers in the City of Aventura to provide an incentive program for private new
construction and substantial renovations to LEED standards; and
NOW THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, AS FOLLOWS:
Section 1. Findings. That the foregoing "Whereas" clauses are hereby
ratified and incorporated as the legislative intent of this Ordinance.
Section 2. Article VI, Green Buildings Program, Added to Chapter 14 of
City Code. That the following text is hereby added as Article VI of Chapter 14 of the
City Code 1:
1 Underlined text indicates proposed additions to the City Code: stricken throuqh text indicates proposed
deletions from existinq text.
Ordinance No. 2009 -
Page 2
"Article VI. Green Building Program
Section 14-110. Definitions
The followinq words, terms and phrases, when used in this chapter, shall have the
meaninqs ascribed to them in this section, except where the context clearly indicates a
different meaninq or as may be amended from time to time.
BuildinG means any structure havinq a roof supported by columns or walls and used or
built for the shelter or enclosure of persons or property and includes the word structure
and includes any part thereof.
City means the City of Aventura.
Construction means any project associated with the creation. development or erection
of any buildinq eliqible for the proqram.
Current means the standard in place at the time a proqram participant submits a
proiect application form with the iurisdiction.
Florida Friendlv PlantinGs means trees and plants that conserve water and protect the
environment by usinq drouqht tolerant landscapinq, accordinq to desiqn standards and
any amendments thereto developed pursuant to F.S. 373.228.
Green BuildinG means a buildinq whose desiqn, construction and operation promotes
the preservation of resources and environmentally sensitive construction practices.
systems and materials. In makinq the determination of whether a structure is a qreen
buildinq, the City shall rely on the review, evaluation and reqistration, certificate and/or
verification of the desiqn by the U.S. Green Buildinq Council, or other recoqnized
qreen buildinq ratinq system approved by resolution of the City Commission, subiect to
the requirements of this Ordinance.
Green BuildinG Certification Institute (GBCI) means the orqanization which administers
and provides third party proiect certification for commercial and institutional buildinqs
and tenant spaces under the U.S. Green Buildinq Council's Leadership in Enerqy and
Environmental Desiqn (LEED) Green Buildinq Ratinq Systems.
Green BuildinG ProGram means the proqram outlined in this ordinance for obtaininq
incentives for qreen buildinqs and developments.
Green Oevelopment means the use of sustainable buildinq and development planninq
Ordinance No. 2009 -
Page 3
methods utilized in a way that result in minimum impact on natural resources, enerqy
consumption, use of water, use of raw materials and waste qeneration, thereby
affordinq inhabitants a potentially hiqher quality of life.
LEEO means Leadership in Enerqy and Environmental Desiqn (LEED) Green Buildinq
Ratinq System developed by the US Green Buildinq Council. or other recoqnized qreen
buildinq ratinq system approved by resolution of the City Commission.
Participant means private property owners.
ProGram means the City's Green Buildinq Proqram.
ProGram Certification means the final desiqnation awarded to a proqram participant by
the GBCI for satisfyinq all requirements associated with the proqram for a particular
project.
ProGram Participant means any person or entity seekinq proqram certification for a
particular project.
Pro;ect means any construction associated with the creation. development. or erection
of any buildinq eliqible for the proqram.
Pro;ect Application Form means the form submitted to the iurisdiction indicatinq that a
proqram participant is interested in participatinq in the proqram for a particular project.
Structure means anythinq constructed or installed, the use of which requires a location
on a parcel of land. Amonq other thinqs, it includes roads, driveways. walkways, paths,
fences, patios, decks, swimminq pools, tennis courts, poles. pipelines, transmission
lines, tracks, siqns, sheds, docks and other accessory construction.
Sub-proGram means any area of construction covered by the proqram.
Substantial Renovation means a renovation at a cost exceedinq 50 percent of the value
of the buildinq as determined by the City's Buildinq Official.
Sustainable Construction means the process of environmentally sensitive. resource
efficient site selection, preparation, desiqn, construction, and operation of buildinqs.
Any word not defined herein shall be construed as provided in Section 31-21 of the City
code, or in the Florida Buildinq Code, if provided therein. and if in conflict. the most
restrictive shall apply.
Ordinance No. 2009 -
Page 4
Section 14-111. Purpose and Intent
The purpose is to establish and promote qoals, proqrams and procedures that will help
the City become a more sustainable community. This proqram shall define and
establish environmental qoals and standards for a LEED certification-based qreen
buildinq proqram with incentives and bonuses. This proqram will promote economic
and environmental health in the City throuqh sustainable and environmentally friendly
desiqn and construction.
Section 14-112. Administration and Implementation of the Program.
The proqram shall be administered by City Manaqer or desiqnee, who shall be
responsible for:
(a) marketinq the Proqram to the community by any reasonably effective means,
includinq but not limited to press releases, television advertisinq or advertisinq in
electronic or print mailers;
(b) developinq any appropriate or necessary application procedures, includinq but
not limited to. the proqram application form and developer aqreement form;
(c) writinq policies and procedures for staff implementation of the Proqram;
(d) providinq and implementinq an incentive award as herein provided to any
proqram participant who has committed to and/or successfully satisfied the
requirements of the Proqram; and
(e) resolvinq disputes that may arise from implementation of the Proqram.
Section 14-113. Green Building Program Applicability.
This proqram shall be voluntary for all private buildinqs involvinq new construction or
substantial renovation.
Section 14-114. Green Building Standards.
In addition to the Florida Buildinq Code minimum standards, the Proqram shall be
administered usinq the then current standards developed by the U.S. Green Buildinq
Council (USGBC). These standards shall apply to each sub-proqram as follows:
@l New Buildinqs: The proqram participant shall satisfy all of the requirements
associated with the then current USGBC LEED 2009 for New Construction.
or the most current version, or other derived USGBC LEED ratinq system as
applicable to the project type (e.q. LEED for Core & Shell. LEED for Schools,
LEED for Health Care) proqram; and
Ordinance No. 2009 -
Page 5
fQl Renovation of Existinq Buildinqs: The proqram participant shall satisfy all of
the requirements of the then current LEED certification for Existinq Buildinqs:
Operations & Maintenance, or other LEED Ratinq System as may be
applicable based on the scope of work performed as part of the renovations.
If there is a conflict between the USGBC standards and the Florida Buildinq Code
(FBC) or Florida Fire Prevention Code (FFPC), the FBC and FFPC take precedence.
Section 14-115. Incentives and Bonuses: Agreement and Bond ReQuirements.
The Proqram shall consist of incentives/bonuses desiqned to encouraqe the use of the
Proqram and listed in this section. Incentives and bonuses shall be qranted at the
discretion of the City Manaqer or desiqnee on an incremental basis based on level of
certification to be attained and subiect to full documentary evidence beinq provided to
the satisfaction of the City Manaqer or desiqnee.
I. For those buildinqs that attain LEED Certification or LEED Silver Certification
(i) Expedited site plan review, that is, site plan applications for qreen buildinqs
shall be qiven priority review by the City;
(ii) Expedited buildinq permit review. that is, buildinq permit applications for
qreen buildinqs shall be qiven priority review by the City;
(iii) Marketinq incentives includinq proqram participation announcement on the
site construction siqn; a plaque not to exceed two square feet to be
attached to the buildinq desiqnatinq the project under the Proqram, subiect
to the review and approval of the City Manaqer or desiqnee: such plaque
shall be treated as a qovernmental information siqn exempt from permittinq
but subiect to other requlations as provided in the City Code; the inclusion
of proqram participants and their buildinq information on the City's "Go
Green" webpaqe; press releases; and eliqibility for qreen buildinq award in
the City's annual "Go Green" awards proqram.
(iv) Administrative variances to allow orientation of the buildinq to take full
advantaqe of available natural resources, such as yard setbacks, landscape
buffers, driveways and/or architectural desiqn standards needed to support
the proposed desjqn in the opinion of the City Manaqer or his desiqnee.
Ordinance No. 2009 -
Page 6
II. For those buildinqs that attain LEED Gold Certification or Platinum Certification
(i) All of the incentives in I. above; and
(ii) Floor Area Ratio (FAR) bonus. to a maximum 25% increase of permitted
FAR. but not to exceed an FAR of 2.0 for properties with a Business &
Office Future Land Use Desiqnation, usinq the conditional use approval
standards in Section 31-73 of the City Code rather than the variance
approval standards in Section 31-76 of the City Code; and
(iii) Lot coveraqe bonus, provided that a qreen roof and/or qreen rooftop
amenities are provided and maintained for the common benefit of buildinq
occupants; and; that increased Florida-Friendlv tree canopy and Florida-
Friendlv plantinqs desiqned to calm the heat island effect are located on
site, usinq the conditional use approval standards in Section 31-73 of the
City Code rather than the variance approval standards in Section 31-76 of
the City Code.
Prior to filinq an application for award of incentives and/or bonuses. the proqram .
participant shall reqister their intent with the USGBC for LEED certification and obtain in
writinq a proposed checklist of certification points that may be attainable for the proiect.
The proqram participant shall then be required to attend a pre-application meetinq with
the City Manaqer or desiqnee for the purpose of a review of the proposed certification
checklist and detail of proposed credits for certification. The checklist and certification
details shall be confirmed throuqh a written aqreement between the property owner and
the City, in the form prescribed bv the City, and throuqh a covenant recorded in the
public records in form approved bv the City Attornev, that the proposed manner of
compliance with LEED certification as provided bv the proqram quidelines, policies and
procedures will be incorporated into the development and maintained in perpetuity. All
checklist items will be shown and/or noted on the plans submitted for buildinq permit
approval. as a condition of permit issuance. The proqram participant will provide a
performance bond or other security in form approved bv the City Attornev as follows:
(i) the bond or security shall be in an amount equal to one (1 %) percent of the
value of proposed costs of construction as approved bv the City's Buildinq
Official;
(ii) the bond or security shall be submitted at the time of filinq of any application
for award of incentives and/or bonus;
(iii) the bond or security shall be subiect to call bv the City 180 days from the
issuance of the certificate of occupancy or certificate of completion,
whichever first occurs. if LEED certification has not been achieved bv that
time. Reasonable extensions of time. up to a maximum of one (1) year from
the issuance of the certificate of occupancy or certificate of completion
Ordinance No. 2009 -
Page 7
whichever first occurs. may be qranted by the City Manaqer or his desiqnee
for qood cause.
If the proqram participant is awarded an incentive and/or bonus provided herein and
fails to complete LEED certification as committed within one (1) year from the issuance
of the certificate of occupancy or certificate of completion, whichever first occurs. then
the City Manaqer or desjqnee shall deem such bond or security forfeited to the City for
any lawful qovernmental purpose identified by the City Commission; and
If the project receives LEED certification at the level described in the aqreement and
covenant prior to the expiration of the 180 day period provided for above. or extensions
of time qranted by the City Manaqer or desiqnee, and the bond has not been forfeited
as provided above, then the bond or security may be released followinq submittal to the
City of written proof of level of LEED certification by the USGBC.
Section 14-116. Certification.
The project shall be subject to certification by the Green Buildinq Certification Institute.
Section 14-117. Education and Training.
(a) The City shall post Proqram information on its website for the purpose of educatinq
potential or current proqram participants about the Proqram.
(b) The City shall encouraqe staff from the Buildinq Division, Planninq and Zoninq
Division of the Community Development Department and from the Public Works
Division of the Community Services Department to attend qreen buildinq traininq.
Section 14-118. Program Review.
(a) Staff review. The City shall provide for a review of the proqram to determine the
need for chanqes in the proqram to increase it effectiveness.
(b) Frequency. The proqram shall be subject to review one year after the effective
date of this ordinance and thereafter at a frequency of not more than once per year.
(c) Purpose. The purpose of reviewinq the proqram includes but is not limited to
updatinq proqram standards. incentives and bonuses. recommendinq proqram or
marketinq chanqes, reviewinq suqqestions made by proqram participants, and reportinq
to the City Commission."
Section 3. Severability. That the provisions of this Ordinance are declared to
be severable and if any section, sentence, clause or phrase of this Ordinance shall for
Ordinance No. 2009 -
Page 8
any reason be held to be invalid or unconstitutional, such decision shall not affect the
validity of the remaining sections, sentences, clauses, and phrases of this Ordinance
but they shall remain in effect, it being the legislative intent that this Ordinance shall
stand notwithstanding the invalidity of any part.
Section 4. Inclusion in the Code. That it is the intention of the City
Commission and it is hereby ordained that the provisions of this Ordinance shall
become and made a part of the City Code of the City of Aventura.
Section 5. Effective Date. That this Ordinance shall be effective upon
passage by the City Commission on second reading, subject to passage by the City
Commission on second reading of amendments to Chapter 31 of the City Code, Land
Development Regulations, required to implement the incentive provisions of this
Ordinance.
The foregoing Ordinance was offered by Commissioner ,
who moved its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Michael Stern
Commissioner Billy Joel
Commissioner Luz Urbaez Weinberg
Vice Mayor T eri Holzberg
Mayor Susan Gottlieb
The foregoing Ordinance was offered by Commissioner ,
who moved its adoption on second reading. This motion was seconded by
Commissioner and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Michael Stern
Ordinance No. 2009 -
Page 9
Commissioner Billy Joel
Commissioner Luz Urbaez Weinberg
Vice Mayor Teri Holzberg
Mayor Susan Gottlieb
PASSED on first reading this day of
,2009.
PASSED AND ADOPTED on second reading this day of
,2009.
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Susan Gottlieb, Mayor
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
FROM: Robert M. Sherman, Director of
TO: Eric M. Soroka, ICMA-eM, Ci
DATE: July 2, 2009
SUBJECT: Little League Charter Application
Recommendation:
The City Manager authorize submitting the attached Little League International Charter
establishing an Aventura Little League for boys and girls from ages 5 through 18 that
will provide a local, statewide and national affiliation for the City's softball/t-ball program
and the 2010 inaugural youth baseball season.
Background:
Resident registration for youth softball and t-ball has doubled since 2006 and the entire
program had 224 registered in 2009. There also has been an increasing interest for the
City to start a youth baseball program. The youth baseball program will establish a
natural feeder program from t-ball and provide another choice for softball participants.
Currently, residents who want to play baseball have had to register in the North Miami
Beach or Ives Estates Little League program. We estimate that approximately 30
residents (boys and girls) have joined the surrounding Little League programs every
year since 2007.
This table shows registration numbers since 2006:
2006 2007 2008 2009
Resident 85 107 154 183
Non-residents 41 43 68 41
Totals 126 150 222 224
The age analysis for 2009 showed that 164 (75%) of our 2009 participants were under
age 8 and 202 (91%) were under 12 years old. We have approached Little League
International to determine if our registration numbers are enough to become a
chartered Little League program and after looking at our registration numbers and the
surrounding leagues, the District Administrator for the Southern Region of Little League
International has determined that Aventura has enough registration to be a sustainable
Eric M. Soroka, ICMA-CM, City Manager
July 2, 2009
Page Two
league. Little League International provides the widest variety of programs for both
boys and girls from ages 5 through 18, regardless of physical ability.
A. Tee Ball:
B. Minor League Baseball and Softball:
C. Major League Baseball and Softball:
D. Junior League:
E. Big League Baseball and Softball:
F. Challenger Division:
Ages 5 -6
Ages 7 -12 (choice of machine,
coach or player pitch)
Ages 9 - 12 (player pitch only)
Ages 12 -15
Ages 16 -18
Ages 5 - 18 (for those players
who are physically or mentally
challenged)
League Borders and Player Eligibility:
The borders for the City of Aventura Little League Charter will be the City limits,
meaning that only Aventura residents will be eligible to register for the City's Little
League program. The following player eligibility parameters will be established as a
transition for current and new participants:
1. Aventura residents and their siblings who are currently enrolled in the North
Miami Beach or the Ives Estates Little League program will have their choice to
stay in the North Miami Beach or Ives Estates program or migrate to the new
Aventura Little league during the 2010 season registration period.
2. Non-residents and their siblings who are currently enrolled in the City of
Aventura's softballlt-ball program will have their choice to stay in the Aventura
Little league program or migrate to the North Miami Beach or Ives Estates Little
League program depending on where they live during the 2010 season
registration period.
3. All new participants in the Aventura Little League program will have to reside
within the Aventura Little League borders, which are the City limits.
League Fees:
The annual league fees total $2,202 based on last year's registration numbers and will
be incorporated into the registration fee. These fees are itemized as follows:
~ $896 Annual District fee based on $4 per player.
~ $256 Annual Little league Charter Fee (based on $16 per team for 16 teams).
Eric M. Soroka, ICMA-CM, City Manager
July 2,2009
Page Three
~ $650 General and Association liability insurance premium (based on 16 teams).
This policy provides coverage ($1,000,000) from damages resulting from bodily
injury or death; or injury to or destruction of property caused by an accident to
the local Little League, including its sponsors, directors, volunteers, and officials.
The Association insurance provides coverage ($1,000,000) for errors and
omissions; discrimination; wrongful dismissal; rejection or suspension of league
personnel or players; libel, slander or defamation coverage; and failure to
provide adequate insurance coverage for the league, players or personnel.
~ $400 Accident insurance premium (based on $25 per team for 16 teams). This
is a supplemental policy that covers claims only for the players or volunteers that
are not covered in their primary health insurance, or if the player or volunteer
does not have insurance that covers accidents.
Proposed Registration Fees:
Residents: $120
Non-residents: Resident fee plus 20%, which is standard policy. The non-resident fee
will be applicable only to those non-residents who are currently enrolled in the City's
softballlt-ball program and choose to stay in the City's new Little League program. This
fee will recover all costs involved with background screening for all volunteers and
officials, and the fees charged by Little League International.
North Miami Beach Little League charges the following registration fees:
$100 for players under 6.
$125 for players between 7 and 8.
$150 for players over 8 years old.
Next Steps:
1. Select initial Board of Directors and submit Little League Charter application and
Chapter Constitution to the Little League District Administrator, who will forward it
to Little League International. The initial Board members will be City and Miami
Fitness Connection employees.
2. Once the charter is approved by Little League International, inform current
players of their choices for the spring 2010 season.
3. Establish registration period, player ratings, draft and start inaugural youth
baseball season in spring, 2010.
If you have any questions, please feel free to contact me.
RMS/gf
Attachments
RMS09032
Ci) Utlte League. International
Baseball and Softball
WHY AFFILIATE WITH LITTLE LEAGUE?
When it comes to recreation and sports, children have more choices than ever. The same is true for a
community looking for an affiliation for their baseball and softball programs. Below are just a few of the
reasons that Little League Baseball and Softball is the program of choice - by far - for many more communities
than any other youth sports organization in the world!
THE LITTLE LEAGUE WORLD SERIES
> 8 World Series tournaments for boys and girls ages 11-18, all televised worldwide on ABC and ESPN
> Four other tournaments that advance to the state level
> The Little League World Series is the largest, and most well renowned, youth sporting tournament in the
world
LITTLE LEAGUE SAVES You MONEY
> Most leagues can charter AND insure teams through Little League for an average cost of about $5 per
player - less than what most programs were previously paying for their local insurance policy
> 80 FREE background checks for each league and an unlimited number of checks at $1 per check
> $1 per mile travel reimbursement for tournament travel past the district level
> FREE Rule Books
> Grants available through the Urban Initiative and Challenger Program
TRAINING AND EDUCATION
> FREE access to Little League's Manager and Coach Resource Center for all chartered leagues-
www.LittleLeagueCoach.org
> Clinics and Seminars for Managers, Coaches, Umpires, and League Officials are offered at
Williamsport, regional centers, and many other locations across the country every year
> Keep your umpires up to date with Little League's Umpire Registry
LITTLE LEAGUE IS FOR EVERYONE
> Programs for boys and girls ages 5 - 18
> The Challenger Division provides opportunities for boys and girls who are mentally or physically
challenged
~ Little League offers a healthy combination of community based programming by offering regular season
play among local teams and access to the world's largest youth baseball tournament for more advanced
players
539 U S Route 15 Highway. PO Box 3485 . Wllhamsporl. PA 17701-0485 · 570-326-1921 · Fax: 570-326-1074 . wwwlillleleague org
Ci) Lltlle Leag....lnternational
Baseball and Softball
INSTANT RECOGNITION
> The "Little League" name is the most recognized and respected name in youth sports
> Use the "Little League" brand to grow your local program through name recognition and the many
opportunities Little League offers
> Worldwide recognition every August as at least 49 Little League Baseball and Softball games are
televised worldwide on ABC and ESPN
SERVICE AND SUPPORT
> FREE Rules Interpretation Service by telephone and email
> FREE Operating Manuals provided to board members every year
> FREE Rule Books
> Full-time staff available to answer questions and concerns
To learn more about how to enjoy these benefits and many others, please contact Little League Baseball and
Softball at (570) 326-1921 and ask for the League Development Department.
539 U S Route 15 Highway · PO Box 3485 . WllltamsporL PA 17701-0485 . 570-326-1921 . Fax 570-326-1074 . wwwltttleleagueorg
8 LitUe League. International
.-: ~.
. .
Baseball and Softball
Dear Sir/Madam:
On behalf of Little League Baseball and Softball, I would like to thank you for expressing an
interest in establishing a charter with the world's largest and most respected youth sports
organization.
A charter with Little League gives your community membership in a special organization. Did
you know that Little League is the only youth sports program ever granted a charter by the
United States Congress? The legislation establishing Little League's Federal Charter was signed
into law by President Lyndon Johnson in 1964. This puts Little League in the same group of elite
organizations as the American Red Cross and the Boy Scouts of America.
No other baseball or softball organization comes close to the number of benefits and scope of
Little League. It has become the organization of choice for countries wishing to train youngsters
how to play "The Great American Pastime," as Little League is now played in more than 70
countries and all 50 U.S. states.
And there is only one way the children in your community will have the chance to realize the
dream of children worldwide: to play in the Little League Baseball World Series. Reaching the
"granddaddy" of all youth sports tournaments is only possible for leagues chartered with Little
League International. More than 20,000 teams take part each year in the Little League
International Tournament that leads up to World Series programs (real World Series) in eight
divisions of baseball and softball.
It's not all about baseball and softball, though. Little League has always placed the emphasis on
the importance of having fun, safety, and camaraderie. Keep in mind that membership in Little
League gives your community access to initiatives such as the Little League Manager/Coach
Education Program, ASAP (A Safety Awareness Program), the Challenger Division for mentally
and physically disabled children, the Little League Child Protection Program, and much more.
You also might want to consider that Little League can put ALL of your community's baseball
and softball operations "under one roof' for every boy and girl ages 5-18. This eliminates
duplicating of services. And since the regulations for the various divisions of Little League are
essentially the same, there won't be any confusion when players move up to the next division.
Support of chartered Little Leagues is second to none. We have full-time offices in six states,
and a cadre of volunteer district administrators in hundreds of communities in the U.S. and
around the world -- all ready to serve your league.
539 U.S. Route 15 Highway · P.O. Box 3485 . Williamsport, PA 17701-0485 · 570-326-1921 · Fax: 570-326-1074 · www.littleleague.org
Thank you for your inquiry! Page 2
Yet each league is able to make its own choices in a wide range of areas of operation, as optional
rules are available. There's even a democratic process for chartered Little Leagues to have a
voice in changing the rules and regulations.
What about the cost of playing Little League? The annual charter fee for all teams is just $16.
For most leagues, this works out to about $1.20 per player, per year.
If that sounds attractive to even the most fruga11eagues, just wait. Group accident insurance, if
purchased through Little League, provides significant savings available only to chartered Little
League programs. Little League also offers low-cost insurance to protect 10ca11eagues against
genera1liabi1ity and crime.
Thanks again for taking the time to contact us. Someone from Little League International will be
calling on you soon to talk about the next step toward chartering with Little League - a process
that's usually quite simple and quick.
In the meantime, if you have any questions, please contact me at your convenience.
Kind regards,
(l~
DAN VELTE
Director of League Development
PS: Visit Little League on the Internet! (http://www.Litt1eLeague.org)
Structure of Little League Baseball and Softball
Page 1 of2
f
Structure of Little League Baseball and Softball
The First Level: The Local Little League
Each Little League program is organized with a community. The league
establishes its own boundaries with certain restrictions (explained later
in this section). It is only from within this territory that the league may
register its players.
All league personnel, including the officers, managers, coaches, umpires,
auxiliary, field workers, etc., should be volunteers interested in providing
the benefits of a Little League program to the youth of their community.
Each league is guided by a Board of Directors, usually five to 25 adult
volunteers from the community. There are now more than 7,400 Little
League programs in more than 100 countries around the globe.
Although Little League regulations do not prohibit payments to umpires
or other personnel, such employment is strongly discouraged. Those
who work with children at the local league level should be interested
only in volunteering their time to make their community a better place.
The local league Board of Directors, elected from and by the adult members of the league, is
responsible for the day-to-day operations of the league within the rules, regulations and policies of
Little League. The local league is encouraged to become incorporated, but it is not required.
Local Little Leagues are also provided with a suggested formula for organization, elections, etc.,
known as the league's "Constitution." Each league's Constitution must be reviewed and approved
at the Regional Headquarters level.
To accomplish its goals, the Little League organization protects the integrity of each player, each
team, and each community. Little League programs operate within specific boundaries for each
league's territory to permit participation by all eligible youngsters within the boundaries. Adults in
communities where no chartered Little League programs/divisions exist can organize a program
with help from Little League Headquarters.
Each local league in the Little League program establishes its own boundaries with the total
population not to exceed 20,000 within the boundaries. There are some exceptions to this as
determined by the Charter Committee in Williamsport. A league's boundaries must not overlap or
encroach on another chartered Little League's boundaries.
Although leagues may assess a registration fee, used to purchase uniforms and equipment,
maintain fields, etc., the fee cannot be a prerequisite for playing. The Little League philosophy
does not permit any eligible candidate to be turned away. Emphasizing the spirit of Little League,
rules require that every child plays in every game.
The Second Level: The District
For administrative and tournament purposes, roughly 10 to 20 leagues in a given area usually
comprise a district. The District Administrator is an experienced volunteer elected by the
constituent leagues to counsel, direct, and provide leadership in the policies and rules of the Little
League program and to serve as liaison between the leagues and the Regional Director.
The District Administrator organizes the district tournament and attends the periodic International
Congress where Little League rules and regulations are democratically reviewed and revised for
the betterment of the program. There are more than 450 District Administrators worldwide, each
with a staff of appointed and/or elected assistants to help more effectively serve his or her
leagues. It is recommended, but not required, that the District become incorporated.
http://www.littleleague.org/Leam_More/About_Our_Organization/structure.htm
4/17/2009
Structure of Little League Baseball and Softball
Page '2 ot '2
The Third Level: The Region
The District Administrators report to the Regional Director, of which there are five in the United
States. As part of the staff of Little League Baseball, Incorporated, the Regional Directors work out
of Regional Centers at St. Petersburg, Florida; San Bernardino, California; Indianapolis, Indiana,
Bristol, Connecticut, and Waco, Texas. Representatives for the International regions of Little
League maintain offices in Puerto Rico, Canada, Japan and Poland.
The Fourth Level: International Headquarters
Little League operations are led by Stephen D. Keener, President and Chief Executive Officer of
Little League Baseball. Mr. Keener responds to the Little League Board of Directors, which includes
eight field District Administrators elected to rotating terms by fellow District Administrators at the
Congresses.
The full-time staff members of Little League Baseball, Incorporated, work with District
Administrators, their assistants, and local league officials in developing new leagues, coordinating
tournaments, and assisting in the overall operation of a local league program. Worldwide, there
are about 110 full-time Little League employees (about one for every 40,000 children and adult
volunteers).
Little League Headquarters, in agreement with its insurance carrier, offers various services
including the processing and payment of accident claims under the programs offered by Little
League Baseball. The service speeds up the necessary processing and provides a valuable service
to affiliate leagues. The staff of Little League is available to provide a full range of services to
more than 2.8 million participants registered in new and established leagues throughout the year.
The headquarters building is the focal point of the Little League complex of 66 acres in the
Borough of South Williamsport, located south of the city of Williamsport on U.S. Route 15, a main
north-south highway connecting Buffalo, New York and Washington, D.C. The plot contains five
diamonds, including two regulation diamonds for Senior and Big League play, practice facilities,
housing, dining and recreation areas, Howard J. Lamade Stadium (site of the annual World Series
in August), a new World Series stadium, the John W. Lundy Conference Center, and the Peter J.
McGovern Little League Museum.
The headquarters building houses all administrative and business offices of Little League, as well
as facilities for storage and mailing of large quantities of materials distributed annually to local
leagues. Its operation is geared to five-day-a-week service throughout the year.
More than 300 games are played on Little League Headquarters diamonds from June to mid-
August. Under scrutiny of headquarters personnel, these games offer opportunities for research in
many areas of playing situations. As a result, new techniques in safety, training, equipment, etc.,
are constantly in view.
http://www.littleleague.orglLearn_More/About_Our_Organizationlstructure.htm
4/17/2009
SEE REVERSE SIDE FOR
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League Name
I :'Iome #
BUSiness #-
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E.mail
,~ddre::.s
LeaOlI~
Location
FOR ORDEFI j' _____..__
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Address
QUOTE #:
HOME PHO~It::
BUS. PHONE:
E.MAIL ADDRESS:
FAX ~IUMBER:
LEAGUE LOCATIOH:
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LEAGUE
IDE'lTIFICl,TIO"!
NUMBER
PlHSE USE ON
.~LL CORReSPONDENCE
VOLUNTEER SCREENING AGREEMENT
Little League Baseball will not accept any request for charter affiliation/re-affiliation or any request for insurance coverage until the following verification IS signed by both the league President and either the league
Vice-President, Treasurer or Secretary. All unsigned forms will be returned, without being processed. All local Little League programs will also be required to sign a statement on the lournament enrollment application that
verifies that the process stated below has been implemented in compliance with the Regulations. Failure to comply may result in the loss of tournament privileges and possible charter suspension by the Charter Commillee.
Regulations I (b) and I (c) 8 mandate the use of the "lillie League Volunteer Application" for all managers, coaches. board members and any other persons, volunteers or hired workers, who provide regular service
to the league and/or have repetitive access to, or contact with, players or teams. ThiS form shall only be modified In order to comply with local, state, provmclal or national laws. Pursuant to Regulations 1 ICI 8 and
9, background checks must be conducted on ~ individual that is required to complete a volunteer application. As duly elected President and VPlTreas./Sec.. we agree on behalf 01 the organization (hat we will
comply with the use of the "lillie League Volunteer Application" and conduct all of the required background checks.
LEAGUE CHARTER AGREEMENT
As duly elecled presidenl ollhe organizatior'll1sted herein. I hereby ma~e application lor a charter and l(l' the nghllo condu;;t a basenall and soltball pr~;am IJnder the Nlme "lillIe Ll?ague" ~N I!)e yem ....dica1ed on H'lis lorm
granted. 1/ acc~pted. II)Jedge myself ami my or[lanization to sllicl ci'Jmpliance '.'I'rth all the Rules and Regulaliol's 01 Lrtlle Leaque BasebslllnwrporatecJ I also agre~ thal ml'self and ml' (\I(Janlztl,tion Vliil not discri'flina!e
religious preterenCE!, I f,ereby agree that Liltle leagu~ is the sole and e~cllISlve owner of afl fur.cls arid property acquired b~ ~he organilattor'l at "n\' lime In lilt! Ilame oi Litt'a League and that ,,:lot ti18se t\mclS
dissatisfaction may arise in conneclion wilh the chArter hereby applied lor, I agree Of' behalf of the leagd8 menlrol1ed \0 accept the decision ol1he Charler Comm\tiee as final and oif"JUing
of Inlernalional Headquarlers to raise funds rnr tlS annual activl11es and nerenv consent to it recelvil19 royalty payments from the manutacture's of il.11icles of 'aqlJlpment JSl?d b'; our org~.nizatjon
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We acknowledge that we have read and will comply with the Volunteer Screening and League Charter Agreements
Application will not be processed if both signatures are not present.
President's signature
IDate V.P.iTreas.lSec.'s signature
FdIE'fIlJRN TOIl1Et\tlt'll!Jt!lIRlTlE!'i\$
IDate
City of Aventura
Founders Day
November 8, 2009
Tentative Schedule of Events
Founders Day Family Activities
Founders Park Bayside 12 noon - 5:00 PM
./ Interactive Video Game Trailer (including Rock Band, Guitar Hero,
super Mario Olympics, Madden 09, NBA 2K9, Halo 3, and more)
./ Interactive Science Project (ACES)
./ Recycling Information Tent with ACES
./ ACES Murals (Two)
./ Theater and Interactive Games Tent
./ Rock Climbing Walls
./ OJ, music, dance contests, lawn games
./ Interactive activity tents
./ Toddler Town play area and games
./ Puppet Shows
./ Face painters
./ Aventura History and Highlights
o Digital slide show display of the history of Aventura
o Recognizes the Founders
o Highlights City accomplishments
./ Age appropriate arts and crafts activities
o Bandana and Flower Pot Decorating
o Tie Dye Shirts
o Trash to Treasure Mosaics
./ Aventura Hospital Health and Sustainability
./ Mount Sinai
./ Food vendors
./ Dining Tents
./
DENOTES "GREEN" ACTIVITY
Main Stage
./ Noon: ih Annual Aventura Star Talent Competition Finals
./ 2 PM: "What's the Deal" Audience Participation game show with
"Healthy" prizes
./ 3 PM: School of Rock Student Concert
./ 4 PM: Hot Brass Evolution, a Chicago Tribute Band
All times are tentative and subject to change.
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
FROM: Commissioner Billy Jo
TO: City Commission
DATE: July 10, 2009
SUBJECT: City Clerk Evaluation
On August 12, 2009, Teresa will celebrate her thirteenth year as our City Clerk. I know
that we all agree that we are fortunate to have her in that position. She has once again
performed exceptionally well this past year.
In addition to her service to the City, Teresa continues her dedication to her profession
by her active participation in the local, state and international municipal clerk
organizations and is well-respected among her colleagues. As such, she was just
awarded the Florida Association of City Clerk's highest honor, the Robert N. Clark
Award given annually to a municipal Clerk Having Promoted And Advanced The Ideals
And Goals Of The City Clerk Profession By Actively Participating In The Improvement
Of Municipal Government In The State And Local Community." All of this is not only
evidence of her knowledge and expertise of her duties and responsibilities, but is also a
positive reflection on our City of Excellence.
Based on the foregoing, I recommend a $10,000 net bonus be given to her (the same
as last year), COLA increase as will be given to all employees in October and no other
increase in salary or benefits.
BJ/tms