06-09-2009Arts & Cultural Center
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Advisory
Board Meeting
June 9, 2009
10:30 AM
19200 W. Country Club Drive
Fifth Floor
Executive Conference Room
Agenda
Call to Order/Roll Call
II. Approval of Minutes -May 12, 2009 meeting
III. Review of AACC Plans (PGAL)
IV. Rental Rate Schedule (PACA)
V. Other Business
VI. Adjournment
This meeting is open to the public. Notice pursuant to Section 286.0105,
Florida Statutes, if applicable, is hereby incorporated by reference.
In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need
special accommodations to participate in this meeting because of that disability should contact the Office of
the City Clerk, (305) 466-8901, not later than two days prior to such proceeding. Please be advised that
one or more members of the Aventura City Commission may attend this meeting.
MINUTES
T ~ tl~ ARTS AND CULTURAL CENTER Aventura Government Center
ADVISORY BOARD MEETING 19200 W. Country Club Drive
Aventura, Florida 33180
May 12, 2009 -10:30 a.m.
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1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Chairperson Gloria
Muroff.
Members present:
Members absent:
Amit Bloom
Barbara Brodsky
Nancy Gillen Doyle
Judy Scott Lotwin
Gloria Muroff
Dr. Jules Oaklander
Ibis Romero
Lenore Toby-Simmons
Daniel Adai
As a quorum was determined to be present, the meeting commenced.
2. Approval of Minutes: A motion to approve the April 15, 2009 meeting minutes was offered
by Dr. Oaklander, seconded by Ms. Bloom and unanimously passed.
3. Summary of Individual Meetin~ts (PACA1: Shelley Bradshaw, Performing Arts Center
Authority, addressed the Board and reviewed the consensus of members' responses to the
questions posed during the individual meetings.
4. Project Update (City Manaaerl: Mr. Soroka presented slide photos of the facility under
construction.
5. Other Business: Next Board meeting scheduled for Tuesday, June 9, 2009 at 10:30 a.m.
7. Adjournment: There being no further business to come before the Board at this time, after
motion made, seconded and unanimously passed, the meeting adjourned at 11:25 a.m.
Teresa M. Soroka, MMC, City Clerk
Approved by the Board
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
Aventura Arts & Cultural Center
Rental Rate Schedule
2009/2010 Season
Base Rent includes load-in on the same day and single performance or event lasting no longer than 3.5
hours. Additional hourly rates apply if the performance exceeds 3.5 hours. For multiple performances on
the same day, the rent increases by an amount equal to 50% of the base rent for each additional
performance.
Base Rent Commercial $750.00 per single performance day
Non-Profit Rental Monday-Wednesday: $500.00
Thursday-Sunday: $600.00
Weekly Rate $4400.00
Service Package $300.00 per event
Included in Service Package Additional over 3.5 hours
Front of House $ 125/hour
Security/Police $ 150/hour
Cleaning/Maintenance $100/hour
Technical Production
Stage Personnel As required at prevailing rates
Equipment Rental As required at prevailing rates
Box Office
Service Fee Commercial: 3.5% of Gross Ticket Sales, minimum of $250
Non-Profit: 2.5% of Gross Ticket Sales, minimum of $250
Credit Card Charges 4% of Gross Credit Card Sales
Group Sales
Consigned Tickets
Comp Tickets
Facili Fee
Non-Ticketed Events
Florida Sales Tax
6/9/09
10% of Gross Group Sales
Commercial: $0.50/ticket
Non-Profit: $0.25/ticket
Commercial $0.50/ticket
Non-Profit $0.25/ticket
$1.00/ticket surcharge on top of any ticket priced over $ 12.00
$1.00/seat usage fee
Commercial: 6% on all charges excluding labor
License Agreement
Aventura Arts & Cultural Center
Equipment Rental Rate
2009/2010 Season
Orchestra Package - $ 150/event
Draperies
Theater comes equipped with full stage black masking. Additional rental soft goods:
White Bounce 30'x 48' $75/day or $300/wk (3 days or more)
Black sharkstooth scrim 36'x 48' $75/day or $300/wk (3 days or more)
Lighting/Sound
$ 150/day, $375/week (3 days or more)
Followspots - 2-HTI follow spots
$50/day or $200/wk (3 days or more)
Additional microphones
Cavalier Mics $50 each, $125/week (3 days or more)
Handheld Wireless Mics $50 each, $125/week (3 days or more)
LCD Projector -
$250/day, $625/week (3 days or more)
Dance Floor
Black lonseal "Lonstage" floor $ 100/day, $300/wk (3 days or more)
A 4% Production Services Fee will be calculated on the total Production Invoice and will be
added to the final settlement.
Note: Rate sheet will be modified as equipment is confirmed.
6/9/09 - 2 - License Agreement
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