05-14-2009 Workshop
19200 West Countrv Cluh Drive Aventura. FI, 'HI 110
City Commission
Workshop Meeting
May 14, 2009
9 A.M.
Executive Conference Room
The C~ of
AVentura
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AGENDA
1. Capital Improvement Program 2009-2014 Briefing (City
Manager) *
Future Action Required: Resolution
2. Project Updates (City Manager)
3. City Manager Review (Commissioner Joel)
4. Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-890 I, not later than two days prior to such proceeding.
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City of A ventura
Capital Improvement Program
2009/10 - 2013/14
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CAPITAL IMPROVEMENT PROGRAM
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2009/10 - 2013/14
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CITY OF AVENTURA
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CITY COMMISSION
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Mayor Susan Gottlieb
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
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CITY MANAGER
Eric M. Soroka
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DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole & Boniske, P .A., City Attorney
Robert M. Sherman, Community Services Director
Teresa M. Soroka, City Clerk
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Aim, Principal Charter School
Brian K. Raducci, Finance Director
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City of
A ventura
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Government Center
19200 West Country Club Orhoe
Avenrurn. Ronda 33180
Office of the City Manager
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City") Capital
Improvement Program (CIP) for the fiscal period October 1, 2009 through
September 30, 2014 and the proposed Capital Budget for the Fiscal period
October 1, 2009 through September 30, 2010.
The primary goal of the CIP is to develop a long-term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities
for implementation. It is important to stress that the CIP is a planning tool to
evaluate infrastructure needs of the City as well as the financial capabilities of the
City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a
CIP document which serves as a point of reference and includes an estimated
long-term budget plan.
At this point in the City's history, the need for major capital improvement funding
has decreased substantially due to a very ambitious schedule of completing
major community facilities and infrastructure projects during the past thirteen
years since the incorporation of the City. This document represents an update of
the CIP that was originally prepared for the five-year cycle of 2008 to 2013. The
update process is important for the CIP to become a continuing and ongoing
planning/implementation process. The last four years of last year's program
were reevaluated in light of unanticipated needs, cost revisions, new project
priorities and the financial condition of the City. In addition, the CIP was updated
to add new projects in the fifth year (2013/14) to complete the cycle. Projects
included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
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· Added Yacht Club Way Bridge Improvements -$250,000.
· Added Exercise Trail Improvements - $452,788.
· Added 2 new Bus Shelters and replace bus benches along Country Club
Drive - $312,000
· Added Country Club Drive (Southbound) Road Resurfacing project -
$750,000.
· Added Government Center Air Conditioning Chiller Replacements -
$330,000.
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The proposed 2009 - 2014 CIP includes 24 projects in five (5) functional
categories with a total value of $12,235,893. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (4%), Transportation, Drainage and
Infrastructure Improvements (43%), Capital Equipment Purchase and
Replacement (27%), Information/Communication Technology (23%) and Public
Buildings and Facilities Improvements (3%).
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Major emphasis was placed on the following projects:
· Road Resurfacing
· Transportation, Transit and Traffic Improvements
. Stormwater Drainage Improvements
$3,220,000
1,014,788
1,000,000
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It is important to note that two transportation and one transit project were funded
from the Federal Economic Stimulus monies in the amount of $1 ,014,788.
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The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels. The plan is based on conservative estimates reflecting
these uncertain economic times.
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I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
transportation improvements and many other community enhancements continue
to exhibit our commitment to excellence and professionalism. This document
serves many purposes. Importantly it serves as an aid to the residents in
providing a better understanding of the City's long-term capital needs and how
the City intends to meet these demands. It also details our continuing effort to
address the needs and concerns of our citizens while making prudent financial
decisions which contribute to the City's long term financial health.
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The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
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staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2009 - 2014 Capital Improvement Program:
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Hold a workshop meeting to review the CIP document in May.
Transmit copies of the CIP summary document to the public.
Hold a public hearing to conceptually adopt the final CIP document,
by resolution, for implementation.
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All questions relating to the CIP should be referred to my attention.
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Respectfully submitted,
E~ so"
City Manager
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CAPITAL IMPROVEMENT PROGRAM
2009 - 2014
HIGHLIGHTS
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· Road maintenance projects that total $3,120,000 to resurface asphalt and enhance
safety are included for Williams Island Road, Hospital District, NE 29th Avenue, NE 34th
Avenue NE 187th Street, NE 185th Street, NE188th street and the northern and southern
portion of Country Club Drive.
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· Utilizes a stormwater utility program to maintain drainage systems throughout the City.
A total of $1,000,000 has been earmarked during the five-year period.
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· Provides funding to upgrade the Yacht Club Way Bridge and for the Don Soffer
Exercise Trail improvements in the amount of $702,788.
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· Adds two bus shelters on Country Club Drive and the replacement of bus benches at a
cost Of $312,000.
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· Continues the implementation of Biscayne Boulevard intersection improvements for NE
183rd Street at a cost of $75,000.
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· Replaces the Air conditioning Chiller System at the Government Center at a cost of
$$330,000.
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· Provides the necessary equipment to continue to provide high quality and effective
police services.
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· Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
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· Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
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CAPITAL IMPROVEMENT PROGRAM
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2009 - 2014
- TABLE OF CONTENTS
INTRODUCTION PAGE
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Purpose of the Capital Improvement Program 1
- Legal Authority 2
Development of the Capital Improvement Program 2
- Capital Improvement Program Policies 3
Preparing the Capital Budget 4
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Locating a Specific Capital Project 4
Reading the Program Schedules 5
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OVERVIEW OF RECOMMENDED PROJECTS
- Summary of Recommended Projects 7
Summary of Major Programs 7
- Summary of Proposed Appropriations by Funding Source 8
Summary of Project by Location and Year 9
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FUNDING PLAN
I ntrod uction 11
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Debt vs. Pay-As-You-Go Financing 11
- Required Separation of Funding Sources 12
Summary of Financing Plan Model 13
- Proposed Financing Plan General Fund 14
Proposed Financing Plan Transportation Fund 18
Proposed Financing Plan Stormwater Utility Fund 19
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PROJECT DESCRIPTIONS AND FUNDING SCHEDULES -
Beautification and Park Facilities Improvements 22
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Transportation, Drainage and Infrastructure Improvements 29
Public Buildings and Facilities Improvements 36
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Information/Communications Technology 39
Capital Equipment Purchases and Replacements 47 -
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INTRODUCTION
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City of Aventura
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INTRODUCTION
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This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
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The purpose of the CIP is to establish a long term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
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The CIP is an official statement of public policy regarding long-range capital
development within the City. A capital improvement is defined as a capital expenditure
of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
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The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
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The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
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The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
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The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2009-2014
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City of Aventura
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3.
The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
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The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
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The impact of capital projects on the City's operating budget can be
projected.
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The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
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LEGAL AUTHORITY
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A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
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DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
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The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated during the period of 2009 - 2014. A CIP Preparation Manual and related
forms were distributed to all departments for this purpose.
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In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
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The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Director
and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and public for review.
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In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
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Capital Improvement Program 2009-2014
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City of Aventura
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CAPITAL IMPROVEMENT PROGRAM POLICIES
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Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
The City will perform all capital improvements in accordance with an
adopted CIP.
The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
The City will determine the most appropriate financing method for all new
projects.
If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
A CIP preparation calendar shall be established and adhered to.
Capital projects will conform to the City's Comprehensive Plan.
Long-term borrowing will not be used to fund current operations or normal
maintenance.
The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 7.5% of the annual General Fund revenue.
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Capital Improvement Program 2009-2014
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City of Aventura
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16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
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PREPARING THE CAPITAL BUDGET
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The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five-year program as part of the
annual budget review process.
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Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
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The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
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Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Director and
City Manager and, if approved by the City Manager, a budget amendment is presented
to the City Commission.
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LOCATING A SPECIFIC CAPITAL PROJECT
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The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communication Technology (ICT)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI-1-CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
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Capital Improvement Program 2009-2014
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City of Aventura
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READING THE PROGRAM SCHEDULES
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Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
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The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
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Capital Improvement Program 2009-2014
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Capital Improvement Program 2009-2014
City of Aventura
OVERVIEW
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City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
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SUMMARY OF RECOMMENDED PROJECTS
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The proposed 2009 - 2014 CIP includes 24 projects in five (5) functional categories with
a total value of $12,235,893. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (4%),
Transportation, Drainage and Infrastructure Improvements (43%), Capital Equipment
Purchase and Replacement (27%), Information/Communication Technology (23%) and
Public Buildings and Facilities Improvements (3%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program 2008/09 2009/10 2010/11 2011/12 2012/13 TOTAL
Beautification & Parks Facilities 7,800 $ 439,400 $ 59,800 $ 7,800 $ 32,800 $ 547,600
Transportation, Drainage & 1,839,788 800,000 695,000 950,000 950,000 5,234,788
Infrastructure
Public Buildings & Facilities 180,000 165,000 0 0 0 345,000
Inform atlon/Com m unicatlon 788,000 552,300 466,000 541,500 475,400 2,823,200
Technology
Capital Equipment 936,460 734,610 595,871 499,400 518,964 3,285,305
Totals $ 3,752,~8 $. 2,691,310 $ 1,8~,671 $ 1,998,700 $ 1,977,164 $ 12,235,893
apltallmprovement rogram
2009/10 - 2013/14
Summary By Function
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Capital
Equipment
27%
Beautification &
arks Facilities
4%
Transportation,
Drainage &
Infrastructure
43%
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Public Buildings
3%
Capital Improvement Program 2009-2014
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SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2009/10 - 2013/14
Summary By funding Source
Funding Source 2009/10 2010/11 2011/12 2012/13 2013/14 TOTAL
General $ 1,712,760 $ 1,785,310 $ 1,024,171 $ 950,200 $ 909,164 $ 6,381,605
Stormwater Utility 200,000 200,000 200,000 200,000 200,000 1,000,000
Parks Development 0 0 0
Charter School 199,500 106,000 97,500 98,500 118,000 619,500
Federal Funding 1,014,788 0 1,014,788
Transportation Fund 625,000 600,000 495,000 750,000 750,000 3,220,000
$ 3,752,048 $ 2,691,310 $ 1,816,671 $ 1,998,700 $ 1,977,164 $ 12,235,893
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The proposed funding plan involves a commitment to "pay as you go" annual
appropriations established in yearly budgets and does not include additional long term
debt.
Funding Source Summary
Stormwater Utility
8%
Capital Improvement Program 2009-2014
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SUMMARY OF PROJECTS BY LOCATION AND YEAR
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The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2009/10 - 2013/14
Summary By Location
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Location
Founders Park Improvements
Yacht Club Way Bridge Improve.
Traffic Improvements
Hospital District
Williams Island Road
NE 34'" Avenue
NE 29'" Avenue
NE 187'" Street
NE 185'" StreetlNE 31th Avenue
NE 188th Street2011/12
Bus Shelter - CCD
Country Club Drive
Beautification Transportation
Improvements Improvements
Drainage Park
Improve Improve
2010-2011
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2009/10
2009/10
2009/10
2009/10
2010/11
2010/11
2010/11
2011/12
2011/12
2009/10
2012-2013
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Capital Improvement Program 2009-2014
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Capital Improvement Program 2009-2014
City of Aventura
FUNDING PLAN
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City of Aventura
FUNDING PLAN
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CIP itself but the required
operating expenses and debt service requirements of the City.
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In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
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A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two (2).
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The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five-year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. The large projects cannot be broken into segments and the costs
distributed over a larger time frame without impairing the usefulness of the
project.
Capital Improvement Program 2009-2014
Page 11
City of Aventura
3.
The projects are non-recurring.
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4.
Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
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Through long-term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
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In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2.
Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
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Projects which are of a recurring nature.
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4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
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In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CIP.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
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1. General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund
4. Park Development Fund
Capital Improvement Program 2009-2014
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City of Aventura
5. Stormwater Utility Fund
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay - as - you - go" financing through annual appropriations to fund the total
five year amount of $12,235,893. No additional debt is recommended.
2. Adjusts property tax revenues based on projected lower property assessments
caused by the economic downturn.
Capital Improvement Program 2009-2014
Page 13
City of Aventura
PROPOSED FINANCING PLAN
GENERAL FUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay-as-you-go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
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Table 1 presents a five-year projection of resources which will be available for General
Government Services. Unless shown by an asterisk (*), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2008/09 fiscal year.
Revenue descriptions followed by an asterisk (*) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
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Table 2 presents a five-year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
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Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
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Capital Improvement Program 2009-2014
Page 14
City of Aventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
200812009 2009/10 2010/11 2011/12 2012/13 2013/14
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENTSERVlCES
AD VALOREM TAXES $15,504,349 14,025,000 $14,235,375 $14,520,083 $15,028,285 $15,554,275 (a)
FPL FRANCHISE FEES 3,306,706 3,300,000 3,366,000 3,433,320 3,501,986 3,572,026 (b)
FRANCHISE FEES 485,000 490,000 504,700 519,841 535,436 551,499 (e)
UTILITY TAXES 6,301,000 6,585,000 6,782,550 6,986,027 7,195,607 7,411,476 (d)
CITY BUSINESS LICENSES TAX 715,000 675,000 681,750 688,568 695,453 702,408 (e)
BUILDING RELATED REVENUE 885,000 730,000 685,000 685,000 685,000 685,000 (I)
STATE SHARED REVENUES.UNRESTRlCTED 409,000 380,000 393,300 407,066 421,313 436,059 (g)
FEDERAL FUNDING 1,100,788 86,000 86,000 (h)
- HALF CENT SALES TAX 1,854,000 1,758,000 1,819,530 1,883,214 1,949,126 2,017 ,345 (i)
CHARGES FOR SERVICES 1,081,000 1,561,200 1,665,842 1,774,146 1,836,242 1,900,510 m
FINES AND FORFEITURES 339,000 797,000 820,910 845,537 870,903 897,031 (k)
MISC. REVENUES 75,000 30,000 50,000 70,000 70,000 70,000
INTEREST ON INVESTMENTS 800,000 250,000 258,750 267,806 277,179 286,881
COUNTY BUSINESS TAX 45,000 42,000 42,000 42,000 42,000 42,000
TOTAL CURRENT YEAR REVENUES $31,800,055 $31,723,988 $31,391.707 $32,208,607 $33,108,532 $34,126,510
TRANSFERS FROM E911 FUND 94,000 100,000 103,500 107,123 110,872 114,752
TRANSFERS FROM SCHOOL FUND 30,000 0 30,000 30,000 30,000 30,000
TOTAL AVAILABLE $ 31,924,055 $ 31,823,988 $ 31,525,207 $ 32,345,729 $ 33,249,404 $ 34,271,262
NOTES TO ASSUMPTION OF PROJECTIONS
(a) After a reduction of $1.479,349 or 9,5% in 2009/10, due to lower assessed values caused
by the economic recession, Ad Valorem Tax revenues are estimated to grow at the rate
of 1,5% to 3,5% in future years.
(b) FPL Franchise Fees from Dade County will decrease in 2009/10 and then grow at the
rate of 2% per year.
(c) Franchise fees will grow at the rate 1 % in 2009/10 and then 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will decrease by $40,000 in 2009/10 and then grow at the rate of
1,0% per year.
(f) Building related revenues will decrease beginning in 2009/10 and level off at $685,000
per year.
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(g) State shared revenues will decrease by 7% for 2009/10 and then grow at the rate of 3.5%
per year.
(h) Anticipated funding from American Recovery Reinvestment Act for transit and transportation
improvements as well as funding for police.
(i)
Half-cent sales tax will decrease by 5% for 2009/10 and then grow at the rate 3,5% per
year.
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G)
Charges for services will grow at the rate of 3.5% per year after adjustment in 2009/10
and 2010/11 for Cultural Arts Center revenue and expansion of Mall reimbursemnet.
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(k) Fines & forfeitures will grow at the rate of 3% per year after adjustment in 2009/10,
Capital Improvement Program 2009-2014
Page 15
City of Aventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 2008109 2009110 2010111 2011112 2012113 2013114
City Commission $116,443 $ 119,000 $ 122,570 $ 126,247 $ 130,035 $ 133,936
Office of the City Manager 888,267 923,000 987,610 1,056,743 1,130,715 1,209,865
Legal 280,000 280,000 280,000 280,000 280,000 280,000
City Clerk 266,946 282,000 311,740 333,562 366,911 402,595
Finance 808,647 854,000 905,240 959,554 1,017,128 1,078,155
Information Technology 771,282 888,300 959,364 1,036,113 1,119,002 1,208,522
Public Safety 13,395,623 14,243,037 15,240,050 16,306,853 17,448,333 18,669,716
Arts & Cultural Center 97,361 600,000 700,000 756,000 816,480 881,798
Community Development 1,445,741 1,493,000 1,482,580 1,571,535 1 ,665,827 1,765,777
Community Services 4,230,982 4,321,000 4,623,470 4,947,113 5,293,411 5,663,950
Non. Departmental 1,745,000 1,614,000 1,678,560 1,745,702 1,815,530 1888,152
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES $ 24,046,292 $ 25,617,337 $ 27,291,184 $ 29,119,422 $ 31,083,371 $ 33,182,465
General Fund Transfer to 1999 Debt Service 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000
General Fund Transfer to 2000 Debt Service 491,000 491,000 491,000 491,000 491,000 491,000
General Fund Transfer to 2002 Debt Service 402,000 402,000 402,000 402,000 402,000 402,000
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000
TOTAL PROJECTED EXPENDITURES $ 26,304,292 $ 27,875,337 $ 29,549,184 $ 31,377,422 $ 33,341,371 $ 35,440,465
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase between 6% to 7% during the five
year period.
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Capital Improvement Program 2009-2014
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TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2009/10 2010/11 2011/12 2012/13 2013/14
TOTAL PROJECTED AVAILABLE RESOURCES $31,823,988 $31,525,207 $32,345,729 $33,249,404 $34,271,262
PROJECTED OPERATING EXPENDITURES 25,617,337 27,291,184 29,119,422 31,083,371 33,182,465
DEBT SERVICE REQUIREMENTS 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000
SUBTOTAL. EXPENDITURES 27,875,337 29,549,184 31,377 ,422 33,341,371 35,440,465
BALANCE 3,948,651 1,976,023 968,307 (91,968) (1,169,203)
BEGINNING CIP RESERVE 25,000,000 26,221,103 26,411,816 26,355,952 25,313,785
Less CIP APPROPRIATIONS 2,727,548 1,785,310 1,024,171 950,200 909,164
BALANCE IN CIP RESERVE. END OF YEAR 26,221,103 26,411,816 26,355,952 25,313,785 23,235,417
$40,000,000
$35,000,000 -
....- ....... ;;- -
- - -- ..... -::-...
$30,000,000 .. ..
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..
$25,000,000
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$20,000,000
$15,000,000
- Revenues
$10,000,000 - - Expenditures -
- CIP
$5,000,000 Fund Balance -
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-- - --
- -- - -
$0 I
2009/10 2010/11 2011/12 2012/13 2013/14
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PROPOSED FINANCING PLAN
TRANSPORTATION FUND
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014
REVENUES
LOCAL OPTION GAS TAX 495,000 450,000 465,750 482,051 498,923 516,385
INTEREST EARNINGS 10,000 1,000 2,000 2,000 3,000 3,000
SALE OF PROPERTY 350,000
STATE SHARED REVENUES-RESTRICTED 180,000 150,000 155,250 160,684 166,308 172,128
CARRYOVER - 215,000 40,000 264,890 262,072 23,173
COUNTY TRANSIT SYSTEM SURTAX 961,000 950,000 978,500 1,007,855 1,038,091 1,069,233
TOTAL REVENUES 1,646,000 1,766,000 1,991,500 1,917,480 1,968,393 1,783,920
EXPENDITURES
Maintenance Operating Expenditures 710,000 730,000 751,900 774,457 797,691 821,621
Transit Services 391,000 371,000 374,710 385,951 397,530 409,456
TOTAL EXPENDITURES 1,101,000 1,101,000 1,126,610 1,160,408 1,195,221 1,231,077
Total For Capital 545,000 665,000 864,890 757,072 773,173 552,843
CAPITAL EXPENDITURES
Project Title 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014
Transportation System and Traffic Improveme - 0 0 0 0 0
Road Resurfacing Program 485,000 625,000 600,000 495,000 750,000 750,000
TOTAL CAPITAL EXPENDITURES $ 485,000 $ 625,000 $ 600,000 $ 495,000 $ 750,000 $ 750,000
Balance $ 60,000 $ 40,000 $ 264,890 $ 262,072 $ 23,173 $ (197,157)
Capital Improvement Program 2009-2014
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City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries.
In order to address deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting, maintenance and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
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The City has recognized the need and importance of taking a proactive approach
toward stormwater management. The stormwater drainage improvements contained in
the five-year Capital Improvement Program were based on a complete survey of all
areas of the City conducted by the Community Services Department together with the
City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five-year period.
A total of $1 ,000,000 worth of stormwater drainage projects will be completed during the
five-year period. The monthly rate charged to users per unit was $2.50 for 2008/09. It
is not recommended that the fee be increased during the next five (5) years.
DADE COUNTY MUNICIPAL STORMWATER UTILITY RATES
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2.50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
Capital Improvement Program 2009-2014
Page 19
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City of Aventura
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TABLE 7
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14
Customer Data:
Projected No, of Billable ERUs (1) 29,217 29,217 29,217 29,217 29,217 29,509
Monthly Rate Per ERU $2,50 $2.50 $2,50 $2,50 $2.50 $2,50
Rewnues:
Gross Stonnwater Utility Billings (2) $876,510 $876,510 $876,510 $876,510 $876,510 $885,275
Less: Uncollectibles (3) -35,060 -35,060 -35,060 -35,060 -35,060 -35,411
Carry Owr of Surplus 0 78,250 289,971 484,504 661,159 819,224
$ 841,450 $ 919,699 $ 1,131,421 $ 1,325,953 $ 1 ,502,609 $ 1,669,088
Operating Expenses: (4) 413,200 429,728 446,917 464,794 483,386 502,721
Available for CIP & Debt Service $ 428,250 $ 489,971 $ 684,504 $ 861,159 $ 1,019,224 $ 1,166,367
Annual CIP Expenditures: 350,000 200,000 200,000 200,000 200,000 200,000
Annual Surplus/(Deficit): $ 78,250 $ 289,971 $ 484,504 $ 661,159 $ 819,224 $ 966,367
NOTES TO ASSUMPTlON OF PROJECTlONS
(1) Projected to remain fiat.
(2) Equals Projected No, of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized,
(3) Equals 4% of Gross Stonnwater Utility Billings in Year Shown,
(4) Includes Operation and Maintenance, Engineering,Administration, Review of Existing Account Data Costs,
Projected to continue to grow at an annual rate of 4%,
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Capital Improvement Program 2009-2014
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Capital Improvement Program 2009-2014
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PROJECT
DESCRIPTIONS
Page 21
City of Aventura
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BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City's park system
and recreational facilities. There are Two (2) projects in the CIP, which total $547,600.
Special emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to the City park system is based on the following
policies:
Goal:
Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
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. Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
. Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
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. Provide exercise/walking paths to enhance the physical well being of
residents.
. Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
. Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
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Goal: Update the five-year CIP on an annual basis.
. Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
. Provide for adequate security measure including limited access facilities.
. Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
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. Employ vandal-resistant equipment and facilities.
. Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the residents' safety.
Capital Improvement Program 2009-2014
Page 22
City of Aventura
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Goal:
Protect and preserve environmentally sensitive land and water areas.
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· Preserve and enhance open space with environmental impact.
Existintl Facilities
There is 30.5 acres of open space and public park land in the City.
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Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Jogging
Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom
Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk,
landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and
security lighting.
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Don Softer ExerciselWalking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
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Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
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Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities
was opened in 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community/Recreation Center. Open passive and sitting areas are available at this
location.
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Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 3151 Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; landscaping with shade trees and a .5 acre
pet exercise area. This park was modified in 2008 by removing the dog play area and
expanding the children's play area and adding a restroom facility.
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Prior Accom Dlishments
The following projects have been completed or are scheduled for completion as of the
2009/10 fiscal year:
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Proiect Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
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Capital Improvement Program 2009-2014
Page 23
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City of Aventura
Purchase of 5.5 acres for Aventura Founders Park
Bus Shelter & Bench Replacements
Aventura Blvd Beautification Improvements
Northern Entrance Beautification Improvements
Aventura Founders Park Development
Country Club Drive ExerciselWalking Path Improvements
NE 183rd Street Beautification Improvements
NE 34th Avenue Beautification Improvements
Library Landscaping Project
Huber Tract Open Space Land Purchase
NE 20ih Street Beautification Improvements
Country Club Dr. Exercise Path Safety Improvements
NE 190th Street Beautification Improvements
Biscayne Boulevard Phase I Beautification Improvements
FEC Landscape Buffer
N E 191 st Street Beautification Improvements
Waterways Park Improvements
Founders Park Improvements
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Biscayne Boulevard Phase II Beautification Improvements
NE 185th Street & NE 28th Ave Beautification Improvements
NE 213th Street Beautification Improvements
Aventura Blvd. Entrance Features
Community/Recreation Center Conceptual Design
Community Recreation Center Development
Expanded Waterways Park Purchase
Biscayne Boulevard Phase II Beautification Improvements
Country Club Drive Beautification Improvements
Newspaper Racks
NE 188th Street Beautification Improvements
Yacht Club Way Beautification Improvements
William Lehman Causeway Beautification Improvements
Veterans Park Development
Waterways Park Design
Founders Park Parking Lot Expansion
NE 20ih Street Swale Beautification Improvements
Waterways Park Development
Splash pad Addition to Founders Park
Miami Gardens Drive Beautification Improvements
Waterways Dog Park Development
Veterans Park Modifications
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1996/97
1996/97,1997/98,1998/99
1999/00,2000/01,2001/02
2005/06
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1998/99
1998/99
1998/99, 2004/05
1998/99
1998/99
1998/99
1998/99
1999/00
1999/00,2001/02,2002/03
2003/04, 2005/06
1999/00
1999/00
2001/02
2001/02
2000/01
2001/02
2003/04
2001/02
2002/03
2002/03,2003/04
2002/03
2003/04
2003/04,2004/05
2003/04
2005/06
2005/06
2005/06
2006/07, 2007/08
2006/07
2006/07
2007/08
2007/08
Capital Improvement Program 2009-2014
Page 24
City of Aventura
Park Facilities/Open Space Recreation
The City's estimated current population is 31,000. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 82.50 acres. In calculating the number of recreation
acres the City has available for use by residents, public private, golf courses and
marinas are accounted for at a different degree depending on accessibility to citizens of
the City. Assuming that public facilities can be accounted for at 100%, private
recreation facilities at 50%, and marinas and the golf course at 25%, the City existing
and proposed recreation areas total 115. Therefore, no deficiency exists under the
City's standards. Table PFOS1 contains an inventory of existing and proposed
recreation and open space areas. The City owns 30.5 park/open space acres.
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Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
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TYPE FACILITY
Public Recreation Areas
C Don Soffer ExerciselWalking path
C Arthur I Snyder Memorial Park
N Veterans Park
N Waterways Park
N Waterways Dog Park
N Aventura Founders Park
ACRES
APPLICABLE ACRES
5.5
3.5
2.0
7.0
1.5
11.0
5.5
3.5
2.0
7.0
1.5
11.0
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Public Recreation Subtotal
30.5
30.5
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Private Recreation Areas
Private Recreation Sites
Marina Complexes
Golf Courses
Private Recreation Subtotal
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63.61 31.81
9.40 2.35
203.17 50.79
276.18 84.95
306.68 115.45
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Total Recreation Areas
C = Community Park
N = Neighborhood Park
Citywide Beautification Proaram
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In December of 1996, the City Commission approved the landscape design concepts to
be utilized with the implementation of a Citywide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
throughout the City, as well as shade trees such as live oaks.
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Capital Improvement Program 2009-2014
Page 25
City of Aventura
With this Beautification Program, the City Commission has fulfilled its long-term goal of
creating the signature of the City and establishing its reputation as "the most beautiful
City in South Florida," The actual construction of these projects will be ongoing until all
of the improvements to the various areas within the City are complete.
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In 2006, the City funded a Landscape Restoration Program in the amount of $1 ,500,000
to respond to damage from hurricanes experienced in 2005.
The following areas have been completed as of the 2008/09 fiscal year:
Aventura Boulevard, Northern City Entrance, NE 20th Street, NE 183rd Street, NE 185th
Street & 28th Avenue, NE 190th Street, NE 191st Street, NE 29th Avenue, NE 18th
Street, NE 188th Street, NE 213th Street, Biscayne Boulevard and FEC Landscape
Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way,
William Lehman Causeway, NE 20th Street Swale, 2006 Citywide Hurricane
Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard
Median (NE 209-212 St).
Fundino Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget
$547,600
FundinQ:
General Fund
$547,600
Capital Improvement Program 2009-2014
Page 26
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City of Aventura
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TABLE 1
PROPOSED BEAUTIFICATION AND PARK FACILmES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10.20013/14
SUMMARY BY YEAR
,..
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Q!l!!ifli I"rdJe.I'Tllfllz'/E" J[ , '~j:ilj0:..:..'/E/j( ~ ZOOll/10 201~1' llBlt12 2012/13 2ll~31~ lr~~
BP1
Founders Park Improl.ements
CS
$ 431,600 $ 52,000
$
25,000
508,600
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BP2
Citywide Beautification Improl.ements
CS
7,800
7,800
7,800
7,800
7,800
39,000
Totals
$
7,800 $ 439,4bO $ 59,800 $
7,800 $
32,800 $ 547,600
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TABLE 2
PROPOSED BEAUTIFICATION AND PARK FACILmES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10.20013/14
FUNDING PLAN
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, " III @;"" :..~~ 7&;1i' ,ii,',i Impact Gine...1 'i;" ,
1lIF! # " irdjlliRI ~lle i~i ;:lI:~I:' .( ;;;:', i" lrlditl 'i , F&es l':und i" J "iiJ:;" 1:, , J'
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BP1
Founders Park Improl.ements
CS
508,600
508,600
BP3
Citywide Beautification Improl.ements
CS
39,000
39,000
Totals
547,600 $
$ 547,600
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Capital Improvement Program 2009-2014
Page 27
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City of Aventura
PROPOSED PROJECTS
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1 -CS
Founders Park Improvements
2010/11 $431,600 2011/12$52,000 2013/14$25,000
This project consists of maintenance projects, replacing and updating playground
equipment.
2011/12
Replace Exercise Equipment
Pour in Place Surfacing
$145,600
26,000
260,000
20,800
31,200
25,000
2010/11
Replace Playground Equipment
Playground Covers
Pour in Place Surfacing
2013/14
Replace Splash Pad Water Features
2-CS
Citywide Beautification Improvements
2009/10$7,800 2010/11 $7,800 2011/12$7,800
2012/13 $7,800 2013/14 $7,800
This project consists of implementing the landscaping and beautification concepts
approved by the City Commission.
2012/13
Purchase Trash Cans
7,800
7,800
7,800
7,800
7,800
2009/10
Purchase Trash Cans
2010/11
Purchase Trash Cans
2011/12
Purchase Trash Cans
2013/14
Purchase Trash Cans
Capital Improvement Program 2009-2014
Page 28
City of Aventura
TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting, transit and other
infrastructure improvements. There are three (3) improvement projects in the Capital
Improvement Program, which total $5,234,788. Special emphasis was given to
correcting drainage deficiencies and road resurfacing and addressing maintenance
considerations. The projects outlined in this section have been developed based on a
survey of all areas of the City, with respect to the improvement items, by the Community
Services Department; City's consulting engineer and staff. The projects were prioritized
according to the urgency of the improvements needed and age of the areas to be
improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
. Coordinate area-wide storm water developments with major street improvements.
-
. Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
. Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
. Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
. Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
. Implement improvements to meet safety standards.
. Improve safety by installing street lighting on all appropriate public roadways.
. Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
Capital Improvement Program 2009-2014
Page 29
City of Aventura
· Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
-
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
-
· Implement the recommendations of the City's Traffic Advisory board and its Traffic
consultant.
ExistinQ Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 2ih Court
NE 28th Place NE 28th Avenue
NE 29th Avenue NE 29th Court
NE 29th Place NE 30th Avenue
NE 34th Avenue NE 18ih Street
NE 188th Street NE 190th Street
NE 191 st Street NE 192nd Street
NE 193rd Street Aventura Boulevard
West Country Club Drive North Country Club Drive
East Country Club Drive NE 201 Terrace
NE 203rd Street NE 205th Street
NE 206th Street NE 20ih Street
NE 208th Street NE 208th Terrace
NE 209th Street NE 211th Street
NE 213th Street NE 214th Terrace
NE 214th Street NE 183rd Street
Yacht Club Drive Turnberry Way
NE 27th Court
-
-
-
-
Prior Accomplishments
-
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2008/09 fiscal year:
Proiect Title
Country Club Drive Drainage Improvements
Sidewalk Installation - Southside of Lehman Causeway
Pedestrian Safety Study
Aventura Boulevard Street Lighting Improvements
NE 183rd Street & Drainage Improvements
NE183rd Street Lighting Improvements
NE 20ih Street Lighting Improvements
North Aventura Stormwater Collector (213th Street)
Pedestrian Transportation Circulation Safety Improvements
Year
1996/97
1996/97
1996/97
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
-
Capital Improvement Program 2009-2014
Page 30
-
City of Aventura
-
NE 190th Street Lighting Improvements
South Aventura Stormwater Collector
Sidewalk Improvements & Replacements
NE 34th avenue Street Li~hting Improvements
NE 185th Street & NE 28t Avenue Improvements
Safety Improvements - Country Club Drive
NE 30th Avenue Drainage Improvements
NE 213th Street Lighting Improvements
NE 34th Avenue Safety/Road Improvements
Biscayne Lake Gardens Area Drainage Improvements
NE 188th Street, Lighting & Drainage Improvements
Country Club Drive Improvements
NE 190 Street Drainage Improvements
Yacht Club way Drainage and Lighting Improvements
NE 31st Avenue Decorative Street Lighting
Extension of Lehman Causeway Westbound Service Road
Illuminated Street Signs
Hospital District NE 213 Street Drainage Connector
Hospital District North Collector
NE 20th Street Resurfacing
Traffic Video Monitoring Program
Directional Signs
Yacht Club Drive Seawall Improvements
Miami Gardens Drive
Aventura Boulevard Resurfacing
NE 213th Street Outfall Drainage Improvement
Miami Gardens Drive Extension and Street Lighting
Ne 29th Avenue Street Lighting Improvements
Yacht Club Drive Resurfacing
Countdown Pedestrian Walkway Signals
Traffic Video Monitoring Program - Phase I
Traffic Video Monitoring Program - Phase II
Ne 29th Pace and Yacht Club Way Resurfacing
NE 190th Street Drainage Improvements
NE 209th StreetlBiscayne Boulevard Traffic Improvements
NE 18th Street Traffic Improvements
NE 180th & NE 182nd Street /Biscay Boulevard Signage
NE 199th StreetlWest Country Club Drive Turning Lane
NE 190th Street Resurfacing
NE 191stStreetlBiscayne Boulevard Traffic Improvements
NE 191st /29th Avenue Drainage Improvements
Road. Drainaae and Infrastructure Improvements
1998/99
1998/99
1998/99, 1999/00,2000/01
1999/00
1999/00
1999/00
2000/01
2000/01
2000/01
2001/02
2002/03
2002/03
2002/03
2003/04
2003/04
2003/04
2003/04
2003/04
2004/05
2004/05
2004/05,2005/06
2004/05
2005/06
2005/06
2005/06
2006/07
2006/07
2006/07
2006/07
2006/07
2006/07
2007/08
2007/08
2007/08
2007/08
2007/08
2007/08
2008/09
2008/09
2008/09
2008/09
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
Capital Improvement Program 2009-2014
Page 31
City of Aventura
-
schedules. In addition, traffic improvement projects recommended by the Traffic
Advisory board are included for funding.
-
Fundino Plan
-
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget
$5,234,788
Fundina:
Transportation Fund
Federal Funding
Stormwater Utility Fund
-
$3,220,000
1,014,788
1,000,000
-
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
-
-
-
-
-
Capital Improvement Program 2009-2014
Page 32
-
-
City of Aventura
TABLE 1
PROPOSED TRANSPORTATION, DRAINAGE AND INFRAS1RUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10- 2013/14
SUMMARY BY YEAR
lUll Stormwater Drainage Impro..ement CS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000
Transportation System & Traffic
ml2 Improwments CS 1,014,788 1,014,788
ml3 Road Resurfacing Program CS 625,000 600,000 495,000 750,000 750,000 3,220,000
Totals $ 1,839,788 $ 800,000 $ 695,000 $ 950,000 $ 950,000 $ 5,234,788
TABLE 2
PROPOSED TRANSPORTATION, DRAINAGE AND INFRAS1RUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10- 2013/14
FUNDING PLAN
lUll Stormwater Drainage Improwment CS $ 1,000,000 $ 1,000,000
-
Transportation System & Traffic
lUI3 Impro..ements CS 1,014,788 1,014,788
lUI4 Road Resurfacing Program CS 3,220,000 $ 3,220,000
Totals $ 5,234,788 $ 1,000,000 $ $ 3,220,000 $ 1,014,788
Capital Improvement Program 2009-2014
Page 33
City of Aventura
1-CS
Stormwater Drainage Improvements
2009/10 $200,000 2010/11 $200,000
2012/13 $200,000 2013/14 $200,000
PROPOSED PROJECTS
-
2011/12 $200,000
-
Projects included provide for ongoing annual minor drainage improvements and include
the cost of resurfacing the affected roadways.
2009/10
20010/11
20011/12
2012/13
2013/14
-
Drainage Improvements
200,000
Drainage Improvements
200,000
200,000
200,000
200,000
-
Drainage Improvements
-
Drainage Improvements
Drainage Improvements
---------------------------------------------------------------------------------------------------------------------------
2-CS
Road Resurfacing Program
2009/10 $625,000 2010/11 $600,000 2011/12 $495,000
2012/13 $750,000 2013/14 $750,000
-
-
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Community Services Department.
2009/10
2010/11
2011/12
2012/13
2013/14
-
Hospital District $275,000
Williams Island Road (includes Intersection Improvements)
350,000
NE 29th Avenue
NE 34th Avenue
NE 187th Street
185,000
240,000
175,000
-
NE 185th/NE 31th Avenue
NE 188th Street
-
165,000
330,000
750,000
-
Country Club Drive (Northbound)
Country Club Drive (Southbound)
750,000
---------------------------------------------------------------------------------------------------------------------------
-
Capital Improvement Program 2009-2014
Page 34
City of Aventura
3-CS
Transportation System and Traffic Improvements
2009/10 $1,014,788
This project includes improvements to the City's transportation, transit and traffic
system.
2009/10
Yacht Club Way Bridge Improvements
$250,000
Don Soffer Exercise Trail Improvements 452,788
2 Bus Shelter Installations Country Club Drive 159,400
137,000
12 Bus Bench Replacements 15,600
Capital Improvement Program 2009-2014
Page 35
,-'
-
City of Aventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 2 projects
totaling $345,000.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
. Provide easily accessible services to City residents and adequate parking for City
facilities.
-
. Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
Existina Facilities
Map 1 shows the location of the City's Government Center, and the Dade County Fire
Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2008/09 fiscal year:
Proiect Title
Government Center/Police Station Needs Assessment Study
Government Center Land Purchase
Design of Government Center/Police
Construction of Government Center
Purchase of Charter Elementary School Property
Construction of Charter Elementary School
Community Center Improvements
Construction of Middle School Wing to Charter School
Holiday Lighting for Government Center
Design of Arts & Cultural Center
Classroom Additions to Charter School
Arts & Cultural Center Construction
Year
1996/97
1997/98
1997/98
1999/00, 2000/01
2001/02
2002/03
2003/04,2004/05,
2006/07,2007/08
2004/05
2005/06
2007/08
2008/09
2008/09,2009/10
Fundina Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget $345,000
Fundina:
General Fund
Capital Improvement Program 2009-2014
$345,000
Page 36
City of Aventura
-
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILlllES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10 - 20013/14
SUMMARY BY YEAR
-
ClP # l"[oj_dt'" ~ 7- ~;~ '- ~~~~~~ ~10 201111111; 20111/112 2012/12 20'131114 11!iii
-
PBF1
PBF2
Go....mment Center Chiller Replacemenl CS
Police Department Offices Impro....ment PD
$
165,000 $ 165,000
15,000
$
330,000
15,000
Totals
$
180,000 $ 165,000 $
$
$
$
345,000
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILlllES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2009/10.20013/14
FUNDING PLAN
-
-
;~:=~~;' ~Tl64f~ ':~ tl!i~# ,7~' r:;:~ ,:~;7~~:::-::a~;f ,
PBF1
PBF2
Go....mment Center Chiller Replacemenl CS
Police Department Offices Impro....ment PD
$
330,000
15,000
$ 330,000
15,000
-
Totals
$
345,000
$ 345,000
-
-
Capital Improvement Program 2009-2014
Page 37
-
City of Aventura
PROPOSED PROJECTS
1-CS
Government Center Water Chiller Replacements
2009/10 $165,000 2010/11 $165,000
-
Chillers are the source of air conditioning and heating of the Government Center. The
original chillers were purchased in 1998. This replacement was moved up to FY 2009
because chillers are rapidly deteriorating, and will not be able to cool or heat the
Government Center properly. Prices include cost of unit per existing state contracts and
estimated installation costs. The new chillers are rust resistant and energy efficient.
The replacements should produce significant energy savings by approximately $16,000
per year.
-
2010/11
1 Chiller
$165,000
$165,000
2009/10
1 Chiller
2 - Police Offices Improvements
2009/10$15,000
-
This project consists of expanding the Crime suppression Units Office area to
accommodate personnel assigned to this unit.
-
Capital Improvement Program 2009-2014
Page 38
City of Aventura
INFORMATION/COMMUNICATIONS TECHNOLOGY
This functional category includes improvements to the City's information/communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 11 projects totaling
$2,823,200.
Policies
The City's investment in communication and computer projects is based on the
following policies:
. Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
. Improve and maintain City-wide radio communications capabilities for Police
operations.
-
. Develop and maintain computerized capabilities of the various City departments and
information systems.
. Utilize the latest state of the art technology including the use of the Internet for the
delivery of services.
. Maintain the E911 system to enhance police response times to emergencies.
. Utilize the latest technology for education and teaching at the Charter School.
Fundino Plan
Funding for the proposed Information Technology Projects will be provided by the
following sources: Total Category Budget $2,823,200
-
FundinQ:
General Fund
Charter School Fund
$2,203,700
619,500
Capital Improvement Program 2009-2014
Page 39
-
-
City of Aventura
TABLE 1 -
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2009/10 - 2013/14
SUMMARY BY YEAR
-
[4lii~: :lrn~~iUf; t[::TI1.' .~:-I*J'[t J).ij[.jilll .{.jj~W'" .t.i~lM~ .{til'l.[J ~I
ICTl Police Computers Systems<$5000 PD 117,400 188,000 125,000 134,000 125,000 689,400
ICT2 Central Computer System>$5000 IT 265,000 90,000 95,000 105,000 105,000 660,000 -
ICT3 Radios and E911 System PD 171,000 126,000 106,000 181,000 96,000 680,000
ICT4 Computer Equipment<$5000 ACES 123,000 96,000 87,500 78,500 108,000 493,000
ICT5 Computer Equipment>$5000 ACES 76,500 10,000 10,000 20,000 10,000 126,500
ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
ICT7 Computer Equipment<$5000 FSS 2,000 6,000 2,000 2,000 2,000 14,000 -
ICT8 Computer Equipment<$5000 CM 4,000 2,000 4,000 2,000 12,000
ICT9 Computer Equipment<$5000 CS 16,000 20,300 27,000 11,000 17 ,300 91,600
-
Icno Computer Equipment<$5000 CD 4,100 8,000 3,500 4,000 4,100 23,700
ICnl Computer Equipment CC 3,000 3,000
Totals $ 788,000 $ 552,300 $ 466,000 $ 541,500 $ 475,400 $ 2,823,200 -
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2009/10 - 2013/14
FUNDING PLAN
ICTl Police Computers Systems<$5000 PD 689,400 689,400
ICT2 Central Computer System>$5000 IT 660,000 660,000 -
ICT3 Radios and E911 System PD 680,000 680,000
ICT4 Computer Equipment<$5000 ACES 493,000 493,000
-
ICT5 Computer Equipment>$5000 ACES 126,500 126,500
ICT6 Computer Equipment<$5000 IT 30,000 30,000
ICT? Computer Equipment<$5000 FSS 14,000 14,000
ICT8 Computer Equipment<$5000 CM 12,000 12,000
ICT9 Computer Equipment<$5000 CS 91,600 91,600
-
Icno Computer Equipment<$5000 CD 23,700 23,700
ICTll Computer Equipment CC 3,000 3,000
$ 2,823,200 $ 2,203,700 $ 619,500
Totals
-
Capital Improvement Program 2009-2014
Page 40
-
City of Aventura
PROPOSED PROJECTS
1 - PD
Police Computers Systems < $5000
2009/10$117,400 2010/11 $188,000 2011/12$125,000
2012/13 $134,000 2013/14 $125,000
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2009/10 Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
- Vehicle Modems 6,000
Replace 2 Servers 10,000
Replace Data Retrieval System 7,000
20 Vehicle Printers 20,400
2010/11 Upgrades $25,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
- Replace 9 Computers for EGC 13,000
Replace 2 Servers 1 0,000
10 Vehicle Printers 1 0,000
- Replace AS400 50,000
2011/12 Upgrades $25,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Replace 2 Servers 1 0,000
10 Vehicle Printers 10,000
- 2012/13 U pg rades $25,000
Replace 20 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Replace 2 Servers 1 0,000
10 Vehicle Printers 10,000
3 Toughbooks (K-9) 9,000
2013/14 Upgrades $25,000
- Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 6,000
Capital Improvement Program 2009-2014 Page 41
-
-
City of Aventura
-
Replace 2 Servers
10 Vehicle Printers
10,000
10,000
---------.-----------------------------------------------------------------------------------------------------------------
2 -IT
Central Management Information System> $5000
2009/10 $265,000 2010/11 $90,000 2011/12 $95,000
2012/13 $105,000 2013/14 $105,000
-
-
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2009/10
2010/11
2011/12
2012/13
2012/13
Software/Licen ses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Replace PBX Phone System
with VOIP
Software/Lice n ses/U pg rades
Servers/ Security/UPS/Switches
Video System Solution
Software/Licen ses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Upgrade Phone System
Software/Licen ses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Equipment for Redundant Site
Software/Licenses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Upgrade Phone System
-
$15,000
50,000
50,000
150,000
$25,000
45,000
20,000
$20,000
65,000
5,000
5,000
$25,000
60,000
5,000
15,000
$20,000
70,000
5,000
10,000
-
-
-
-
-
-
-
-
3-PD
Radios and E911 System
2009/10 $171,000 2010/11 $126,000 2011/12 $106,000
2012/13 $181,000 2013/14 $96,000
-
This project consists of purchasing equipment to establish and maintain an 800 Mhz
police radio system to improve communications and purchase new radios for projected
Capital Improvement Program 2009-2014
-
Page 42
-
City of Aventura
additional personnel in the Police Department, replace radios that may become
damaged or become inoperative during the five-year period and maintain the E911
system.
2009/10
-
2010/11
2011/12
2012/13
2013/14
5 Handheld & 10 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
Replace Microwave Hop
Combiner for Radio System
5 Handheld & 10 Mobile Radios
800 Mhz Radio System Upgrades
Replace E911 Server
E911 System Upgrades
5 Handheld & 10 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 10 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
Replace CSD Servers
E911 System Upgrades
800 Mhz Radio System Upgrades
5 Handheld & 10 Mobile Radios
$56,000
50,000
15,000
35,000
15,000
$56,000
30,000
25,000
15,000
$56,000
35,000
15,000
$56,000
25,000
50,000
40,000
15,000
25,000
56,000
-------.-.-------------------------------.-------------------------------------------------------.------------------_.-----
4 - ACES
Computer Equipment < $5,000
2009/10 $123,000 2010/11 $96,000 2011/12 $87,500
2012/13 $78,500 2012/13 $108,000
-
This project consists of the regular replacement of the computers, laptops, servers and
network infrastructure at the Aventura City of Excellence School.
2009/10
2010/11
2011/12
2012/13
Replace 65 Computers/Laptops
30 New Computers
Replace 80 Computers/Laptops
Replace 70 Computers/Laptops
Replace Color Laser Printer
Replace 65 Computers/Laptops
78,000
45,000
96,000
84,000
3,500
78,500
Page 43
Capital Improvement Program 2009-2014
City of Aventura
-
2013/14
Replace 90 Computers/laptops
-
108,000
-------------------------------------------------------------------------------------------------------------------------.-
5 - ACES
Computer Equipment> $5000
2009/10 $76,500 2010/10 $10,000 2011/12 $10,000
2012/13 $20,000 2013/13 $10,000
-
-
This project consists of the regular replacement of the computers and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2009/10
Replace Network Switches and Routers
Upgrade Phone System
4 Smartboards
2010/11
Replace Network Switches and Routers
2011/12
Replace Network Switches and Routers
2012/13
Replace Network Switches and Routers
Replace 2 Servers
2013/14
Replace Network Switches and Routers
6 -IT
Computer Equipment < $5000
2009/10$6,000 2010/11 $6,000
2012/13 $6,000 2013/14 $6,000
2011/12 $6,000
-
$22,500
30,000
24,000
10,000
-
-
10,000
-
10,000
10,000
10,000
-
-
-
-
This project includes the replacement of existing equipment for the various employees
of the department.
7 - FSS
Computer Equipment < $5000
2009/10 $2,000 2010/11 $6,000
2012/13 $2,000 2013/14 $2,000
2011/12 $2,000
-
This project includes the replacement of existing equipment for the various employees
of the department.
-------.-----.-------------------------------.-------------------.-------------.-----------------.-----------.-----.-------
Capital Improvement Program 2009-2014
Page 44
-
City of Aventura
8-CM
Computer Equipment < $5000
2009/10 $4,000 2010/11 $2,000
2013/14 $2,000
2011/12 $4,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
-~_._-_._._~_._._._._.-._._._._-_._-_._._._-_._._._._.---------------------------------------------------------------------
9-CS
Computer Equipment < $5000
2009/10 $16,000 2010/11 $20,300 2011/12 $27,000
2011/12 $11,000 2012/13 $17,300
-
This project consists of purchasing and upgrading computer equipment in the
Community Services Oepartment and Community Recreation Center.
2009/10
2010/11
-
2011/12
2012/13
-
2013/14
5 Computers and 10 Printer
Upgrade GIS Software
Upgrade Visitor 10 System
$9,000
2,000
5,000
$13,000
4,000
2,000
1,300
$8,000
14,000
2,000
3,000
$9,000
2,000
$4,000
1,300
7,000
5,000
10 CRC Computers
4 Computers
Upgrade GIS Software
1 Laptop Computers
4 Computers and 10 Printer
11 CRC Computers
Upgrade GIS Software
Replace CRC Server
5 Computers and 10 Printer
Upgrade GIS Software
4 Computers
1 Laptop Computers
1 Plotter
Upgrade Visitor 10 System
---------------------------------------------------------------------------------------------------------------------------
10 - CO
Computer Equipment < $5000
2009/10 $4,100 2010/11 $8,000
2012/13 $4,000 2013/14 $4,100
2011/12 $3,500
-
Page 45
Capital Improvement Program 2009-2014
City of Aventura
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
-
2009/10
Replace 5 Computers
Replace 1 Laser
Replace 1 Printers
$3,000
600
500
-
-
2010/11
Replace 4 Computers
Replace 1 Large Forms Printer
$4,000
4,000
$3,000
500
-
2011/12
Replace 3 Computers
Replace 1 Small Forms Printer
-
2012/13
Replace 4 Computers
$4,000
$3,000
600
500
-
2013/14
Replace 3 computers
Replace 1 Laserjet Printers
Replace 1 Small Forms Printer
-----------------.-----------------------.---.-------------.---.-.-------------------------------------.---------.-.---.---
-
11 - CC
Computer Equipment < $5000
2009/10 $3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
-
-
-
-
-
-
-
Capital Improvement Program 2009-2014
Page 46
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City of Aventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 7 projects totaling
$3,285,305.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
. Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
. Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
. Purchase more economical, fuel efficient and multi-functional vehicles.
. Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
. Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital EQuipment Purchase And Replacement
Most projects outlined in the 2009/10 to 2013/14 Capital Improvement Program are
either pertaining to vehicles or operational equipment. These 5 projects, worth
$3,285,305 are displayed in Table 1.
Detailed project descriptions and a funding schedule follow. The CIP guidelines provide
that capital equipment shall be defined as having a useful life of more than one year and
a value of $5,000 or more. Equipment that has a value of $5,000 or less is also
included in this document for budgetary purpose.
FundinQ Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the General Fund:
Capital Improvement Program 2009-2014
Page 47
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City of Aventura
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TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2009/10.2013/14
SUMMARY BY YEAR
-
lEI I 1I!ltiii~~ ~ "'~:1LI)'; Dept, 2009/11 l2ll111/11 '~'_1112 201211~,' I IDilItlI11\4 Tatal
-
CE1 Vehicle Purchase & Replacements PD 391,960 453,000 445,000 379,100 379,100 2,048,160
CE2 Equipment Purchase and Replacement>5000 PD 127,000 188,710 83,471 63,000 64,890 527,071
CE3 Equipment Purchase and Replacement<5000 PD 16,900 28,400 22,200 49,300 14,474 131,274
CE4 Equipment Purchase and Replacement>5000 CS 48,600 61,000 20,000 6,000 58,000 193,600
CE5 Equipment Purchase and Replacement<5000 CS 6,000 3,500 2,500 2,000 2,500 16,500
-
CE6 Equipment Purchase and Replacement>5000 ACC 325,000
CE7 Equipment Purchase and Replacement>5000 CD 21,000 22,700 43,700
Totals $ 936,460 $ 734,610 $ 595,871 $ 499,400 $ 518,964 $ 3,285,305 -
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT -
PROJECTS SCHEDULED FOR 2009/10 - 2013/14
FUNDING PLAN
CIPI prOJec::i I);~~~ Dept. Total Ge;~~~ ;ii~;~;..,~~~ I '~
-
CE1 Vehicle Purchase & Replacements PO 2,048,160 2,048,160
CE2 Equipment Purchase and Replacement>5000 PD 527,071 527,071
CE3 Equipment Purchase and Replacement<5000 PO 131,274 131,274
CE4 Equipment Purchase and Replacement>5000 CS 193,600 193,600 -
CE5 Equipment Purchase and Replacement<5000 CS 16,500 16,500
CE6 Equipment Purchase and Replacement>5000 ACC 325,000 325,000
-
CE7 Equipment Purchase and Replacement>5000 CD 43,700 43,700
Totals 3,285,305 3,285,305
-
-
Capital Improvement Program 2009-2014
Page 48
City of Aventura
PROPOSED PROJECTS
1 - PD
Vehicle Purchase & Replacements
2009/10 $391,960 2010/11 $453,000 2011/12 $445,000
2012/13 $379,100 2013/14 $379,100
-
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2009/10
2010/11
2011/12
-
2012/13
2013/14
Replace 12 Patrol Vehicles
Replace (2) K-9 Vehicle
$336,960
55,000
$351,000
40,000
37,000
25,000
$365,000
35,000
35,000
10,000
$379,100
$379,100
Replace 12 Patrol Vehicles
Replace Prisoner Van
Replace Special Services SUV
Replace Fleet Truck
Replace 12 Patrol Vehicles
Replace Crime Prevention Van
Replace Crime Scene Van
Replace Crime Prevention Trailer
Replace 12 Patrol Vehicles
-------------------------------------------------------------------------------.-------------.-----------------------------
Replace 12 Patrol Vehicles
2-PD
Equipment Purchase and Replacement> $5000
2009/10$127,000 2010/11 $188,710 2011/12$83,471
2012/13 $63,000 2013/14 $64,890
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2009/10
2010/11
11 Vehicle Equipment
Replace Firearms
K-9 (2) Vehicle Equipment
Marine Video System
Replace Audio System
Replace Swat Headset Radio
$58,000
23,000
12,000
10,000
14,000
10,000
$58,710
22,000
10 Vehicle Equipment
Replace 2 Message Boards
Page 49
Capital Improvement Program 2009-2014
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City of Aventura
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Replace 2 Boat Engines
Prisoner Vehicle Equipment
Additional License Plate Reader
2011/12
10 Vehicle Equipment
Replace K-9
Crime Prevention Trailer Equipment
2012/13
10 Vehicle Equipment
2013/14
10 Vehicle Equipment
-----------------------------------------------------.---.-----------------------------------.---.---------------.-------.-
60,000
20,000
28,000
$60,471
13,000
10,000
$63,000
$64,890
-
-
-
3-PD
Equipment Purchase and Replacement < $5000
2009/10 $16,900 2010/11 $28,400 2011/12 $22,200
2012/13 $49,300 2013/14 $14,474
-
2009/10 Replace 10 Ballistic Vests $7,000
5 Tasers 5,200
Replace Crime Prevention Equipment 3,500
Infrared Camcorder 1,200
-
2010/11 Replace 10 Ballistic Vests $8,000
2 Radar Units 7,000
2 Lasar Units 8,000 -
5 Tasers 5,400
2011/12 Replace 10 Ballistic Vests $8,500 -
2 Lasar Units 8,100
5 Tasers 5,600
2012/13 Replace 10 Ballistic Vests $8,500
2 Radar Units 8,000
2 Lasar Units 9,000
-
5 Tasers 5,800
Replace SWAT Vests 18,000
2013/14 Replace 10 Ballistic Vests $8,500
5 Tasers 5,974
-------------------------------------------------------------------------------------------------------------------------.-
4-CS
Equipment Purchase and Replacement> $5,000
2009/10 $48,600 2010/11 $61,000 2011/12 $20,000
2012/13 $6,000 2013/14 $58,000
-
Capital Improvement Program 2009-2014
Page 50
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City of Aventura
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This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
2009/10
2010/11
2011/12
2012/13
2013/14
Replace Utility Van
Replace 1 Treadmill
Replace 2 Elliptical Machine
Security Camera Addition
$26,000
6,000
10,000
6,600
$21,500
12,000
27,500
Pickup Truck
Replace 2 Treadmill
Replace Vehicle
Replace Service Cart
Replace 1 Treadmill
Replace 2 Exercise Bikes
$9,000
6,000
5,000
$6,000
$58,000
Replace 1 Treadmill
Replace 2 Vehicles
5-CS
Equipment Purchase and Replacement < $5,000
2009/10 $6,000 2010/11 $3,500 2011/12 $2,500
2012/13 $2,000 2013/14 $2,500
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable in the Community Recreation Center. The following is a
breakdown of the items to be replaced:
2009/10
2010/11
2011/12
2012/13
2013/14
Replace 16 Tables and 1 Chair Cart
Replace 1 Recumbent Bicycle
$3,500
2,500
$3,500
$2,500
$2,000
$2,500
Replace 40 Chairs
Replace 1 Recumbent Bicycle
Replace 12 Tables
---------------------------------------------------------------------------------------------------------------------------
Replace 1 Recumbent Bicycle
Page 51
Capital Improvement Program 2009-2014
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City of Aventura
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6-ACC
Equipment Purchase and Replacement> $5,000
2009/10 $325,000
-
This project consists of purchasing the startup equipment for the Arts &Cultural Center:
---------------------------------------------------------------------------------------------------------------------------
-
7-CD
Equipment Purchase and Replacement> $5,000
2009/10 $21,000 2011/12 $22,700
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
-
2009/10
Pickup Truck
$21,000
$22,700
-
2011/12
Pickup Truck
-------.-----------------------------------------------------------------------------------------------.-------------------
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-
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Capital Improvement Program 2009-2014
Page 52
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City of Aventura
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Page 53
1
.
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
DATE:
City Commission
Commissioner Billy Joel t
May 8, 2009
TO:
FROM:
SUBJECT:
City Manager Evaluation
Recently I met with the City Manager to discuss the accomplishments of the past year
and the annual evaluation outlined in the Employment Agreement. As I have said in the
past, I think we all agree that we are very fortunate to have Eric as our City Manager.
His accomplishments with the City are too numerous to outline in this memorandum.
Very few cities have a Manager with his years of experience, longevity and more
important, the stability he has provided to our city over the past 13 years. I would like to
recognize three areas of his exceptional work over this evaluation period.
The Arts & Cultural Center project has been a major priority of this City Commission.
Based on our direction and his leadership, the Center is on track to open in the spring
of 2010. Keeping with his prior track record on other major projects, we appear to be on
time and on budget. Most do not realize the hard work and commitment that is required
to bring an idea or policy of the City Commission to fruition. When the facility is
dedicated, we all take pride in knowing we have delivered on our promises to our
residents. Being in business myself, I can appreciate what it takes to make a project
happen. Over the years, our City's reputation for the timely completion of projects and
within budget is second to none. This is attributed to Eric and his team. It should also
be pointed out that the creation of the Arts and Cultural Center Department will require
the City Manger to take on additional responsibilities and oversight.
Again this year, particularly in light of the economic downturn, I cannot say enough
about our City Manager's expertise in watching over the City's finances and preparing
multi-year budget forecasts, which has placed the City in a better position than most to
deal with revenue shortfalls. As the Mayor mentioned in her State of the City, the City's
financial outlook is strong. Year after year, our outside auditors have given the City a
clean bill of health and have reported no management letter issues. This is a major
accomplishment considering the City's budget of over $62 million including the charter
school.
Another area the City Manager should be recognized for is his ability to keep the City
Commission advised on matters affecting the City and the amount of information
provided to us. From the monthly Manager Briefings to the daily emails on a wide range
of topics, I feel we are more fully informed than elected officials from other cities I
interact with. I know how important information flow is to the success of an organization.
I cannot say enough about his dedication and passion in striving for excellence for our
City over the past 13 years.
Based on the foregoing I recommend the following:
. Net bonus of $20,000
. Recognizing these economic times, the City Manager has requested to forego
his annual COLA increase for the upcoming fiscal year 2009/10.
. Amend the Employment Contract to provide a revised cap on sick leave payout
to recognize length of service.
I feel that the items outlined above are reasonable and fair to both parties in lieu of any
additional salary increases at this time.
BJ/tms