02-26-2009 Workshop
19200 West Countrv Clllh Drive A ventura FI,
City Commission
Workshop Meeting
February 26, 2009
9A.M,
Executive Conference Room
The City of
Aventura
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AGENDA
1. Arts and Cultural Center Phase /I GMP (City Manager)*
Future Action Required: Resolution
2. Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
DATE: February 25, 2009
TO: City Commission
FROM: Eric M. Soroka, City Manager, ICMA-CM, City
SUBJECT: Resolution Authorizing Execution of Amendment No. 1 to the Agreement
for Construction Management Services with Suffolk Construction
Company, Inc, for Phase II - Arts & Cultural Center Project
March 3, 2009 City Commission Meeting Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution, which
authorizes the execution of the Amendment No. 1 to the Agreement for Construction
Management Services (CMS) with a Guaranteed Maximum Price (GMP) for Phase II
relative to the Arts & Cultural Center project with Suffolk Construction Company, Inc.
Phase I included only demolition, site clearing, temporary fencing and utility relocation.
The GMP for Phase II has been established at $6,800,000.
BACKGROUND
As previously authorized, the City Administration has been negotiating the GMP for
Phase II of the Arts & Cultural Center project with Suffolk Construction Company, Inc.
Our goal has been to obtain the lowest possible cost while at the same time protect the
integrity of the building design and finishes previously reviewed by the City
Commission. We have spent a great deal of time reviewing the project in detail with the
contractor and architect to accomplish this goal. Most recently representatives from the
Performing Arts Center Authority reviewed the plans as well and made a series of
constructive recommendations that in some cases resulted in a cost savings to the
project and in other cases added equipment that will allow the facility to be fully
functional for all types of performing arts when it opens. The value engineering process
also resulted in cost savings to the project. The major changes from the previous
design was the elimination of the windows along the eastern portion of the theater, the
elimination of the outside canopy system and the sound baffle system was modified
with less expensive material.
Page 2
The Phase II negotiated GMP is $6,800,000. I am please to inform the City Commission
that based on the efforts of all parties, the agreed upon amount will provide a fully
functional Arts and Cultural Center that can accommodate all forms of performing arts
from the day it opens. Therefore major upgrades or additions would not be required in
the future as we originally anticipated.
The amount budgeted for this project requires an additional $363,598 to fund the GMP.
The 2008/09 budget for this project included funding in the amount of $350,000 from
the proceeds of the sale of the City owned property on Biscayne Boulevard. As
previously reported due to the current economic climate and the decline in property
values, the buyer is attempting to renegotiate the sales price. The previous sale price
was $1,500,000. An updated appraisal is in process. When the appraisal is complete
we will meet with buyer to negotiate a new agreement. Therefore, it is recommended
that the additional funding from the land sale be designated to fund the difference in the
budgeted amount.
It is important to note that based on the Construction Management Services
Agreement, in the event the project is completed at a cost less the established GMP,
the City would receive any amounts unspent in the established contingency account
plus the first $50,000 in savings and for any amount above that figure it would be split
City - 70% and Construction Manager - 30%. In addition, the Phase II Amendment
includes an option that will allow the City to accept a Letter of Credit from the contractor
in lieu of a Performance Bond that could result in a cost savings of $45,000.
I would like to commend Suffolk Construction Company, Inc for their efforts, including
reducing their construction management fee to 4.5%, to negotiate a GMP that
represents a very reasonable figure.
In light of the current economic environment, constructing this project at this time also
assisting in developing a reasonable GMP.
The scheduled completion date for the Arts & Cultural Center is April 25, 2010.
I feel confident that when complete the Arts and Cultural Center will be a facility that our
residents will be proud of and provide a needed venue for performing arts for all age
groups.
Should you have any questions, please feel free to contact me.
EMS
RESOLUTION NO. 2009-_
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED AMENDMENT
NO. 1 TO THE AGREEMENT FOR CONSTRUCTION
MANAGEMENT SERVICES BETWEEN OWNER (CITY OF
AVENTURA) AND CONSTRUCTION MANAGER
(SUFFOLK CONSTRUCTION COMPANY, INC.) FOR THE
CONSTRUCTION OF THE ARTS & CULTURAL CENTER
PROJECT; ESTABLISHING THE GUARANTEED
MAXIMUM PRICE FOR PHASE II AT $6,800,000;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has negotiated Amendment No. 1 to Agreement
for Construction Management Services and the establishment of the Guaranteed
Maximum Price for Phase II; and
WHEREAS, the City Commission, upon review, wishes to authorize the City
Manager to execute Amendment No. 1 to the Agreement for Construction Management
Services and establish the Guaranteed Maximum Price for Phase II with Suffolk
Construction Company, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Resolution No. 2009-_
Page 2
Section 1. The City Commission hereby authorizes the City Manager to
execute the attached Amendment No. 1 to the Agreement for Construction
Management Services between Owner (City of Aventura) and Construction Manager
(Suffolk Construction Company, Inc.) for the construction of the Arts & Cultural Center
Project Phase II.
Section 2. The Guaranteed Maximum Price for Phase II as outlined in the
attached document, for construction of Phase II of the Arts & Cultural Center Project
has been established at $6,800,000.
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner
who moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Vice Mayor Billy Joel
Mayor Susan Gottlieb
Resolution No. 2009-
Page 3
PASSED AND ADOPTED this 3rd day of March, 2009.
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
SUSAN GOTTLIEB, MAYOR
SUFFOLK
A VENTURA ARTS & CULTURAL CENTER
PRElIMINARY CJMP..sUMMARY lEVEl
AVENTURA, flORIDA
PHASE 2 BUIlDING
February 25, 2009
Firat Floor
Mezzanine
Gron Building Araa
14,185
879
15,064
03300 - Concrete WoO<
2.17
345 $58.44
In Concrete
5980 5.62
$150 902 $10.02
$4 966 $0.33
144 355 $9.58
5929 1.72
165 025 $10.95
5665 $5.02
1692 .11
$346 031 $22.97
04200 - M VVork
05100 - Structuraf Steel
05500 - Metal Fabrications
08100 - Doors Frames & Hardware
08330 - CoiIi Doors and Grlnes
0&410 . Aluminum Entrances Storefronts VVlndowt & Glazin
nt
n
1 ??oo -
10200 . Louvers
$2.00
$0.55
$0.17
18.22
16;62
14.16
000
000
.40
.13
Page 1012
MCC Draft GMP For Contract 2-25-09.xls
SUFFOLK
AVENTURA ARTS & CULTURAL CENTER
PRELIMINARY GMP..sUMMARY LEVEL
AVENTURA, FLORIDA
PHASE 2 BUILDING
February 25, 2009
First Floor
Mezzanine
Gross Building A.....
14,185
879
15,064
12610 - Fixed Audience Seetin
$112 216
$7.45
13000 - S . Construction Decorative Aluminum and Fabric Can
14420 - Wheelchair Lift
20 000 $1.33
$107800
$173 157
$642718
$41.15
$5,682,9031 $377.251
15300 - Fire Protection
15400 - Plumbi
15500 - HVAC
16000 -
ISUBTOTA1.. DIRECT COSTS
General Conditions 427.478 $28.38
Labor Burden 165 495 $10.99
Insurances 75.000 $4.98
Performance & Pavment Bond 50 630 S3.36
BuHder'a Risk & Insurance & Deductib1e8 Bv Owner
BulIdlna Permit BY OWner
T Remote PaJ1dng 90 000 $5.97
(2.5%) 142 073 $9.43
15aIeS 1 ax (56,829) ($3.11)
ICONSTRUcnoN COSTS WITHOUT CM FEE $8,578,750 $436.59
$223.251 ~
$8,8OO,OOO~
$14.821
$451.41~
ICon8trucUon Manager F..
ITOTAL CONSTRUCTION COSTS
MCC Draft GMP For Contract 2-25-09.xla
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